Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Vehicle
Replacement Fund (Fire
Department Truck)
141,000 Increases t he transfer to the Vehicle Replacement Fund to address higher than anticipated costs for
the purchase of a truck for the Fire Department.
Funding of $2.0 million was previously transferred
as part of the FY 2021/22 Year End Close Report
budget actions. The remaining funding is needed to
purchase the truck based on the actual quote. This
action ensures that a replacement truck will be in
place according to the replacement timeline (five
affirmative Council votes required for the use of
unused balances).
Fire Department - Other Fees
for Services / Fire Department
Salaries
284,500 284,500 Recognizes additional revenue of $284,500 in fire plan review and inspection fees above the
budgeted estimate and allocates these funds to the
Fire Department overtime budget. Fees are related
to expedited plan review and fire permit inspection
services conducted by the Community Risk
Reduction Division (five affirmative Council votes
required to appropriate additional revenue).
Fire Department - Other Fees
for Services /Fire Department
Salaries (Intel
Reimbursements)
5,749 5,749 Recognizes $5,748 in reimbursements from Intel and allocates these funds to the Fire Department.
This reimburses costs for plan review and fire
permit inspection services for Intel development
and non-development related projects (five
affirmative Council votes required to
appropriate additional revenue).
Fire Department - Other
Agencies Revenue / Fire
Department Salaries (EMS
County Reimbursements)
188,200 188,200 Recognizes reimbursements from the County of Santa Clara for Advanced Life Support/ paramedic
services provided by the Fire Department. This
represents prior year payments received in FY
2022/23 that are recommended to be allocated to
the Fire Department. The Fire Department
supports the County Emergency Medical Services
(EMS) system by providing a paramedic on its
medical calls that are used in combination with the
County-contracted ambulance company. The Fire
Department is reimbursed for a portion of the cost
to provide this service (five affirmative Council
votes required to appropriate additional
revenue).
FY 2022/23 Budget Amendments
General Fund (001)
1 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Fire Department - Other Fees
for Services /
Materials/Services/Supplies
(Ambulance Transport
Revenue)
28,944 28,944 Recognizes ambulance transport payments received from public healthcare providers and
patients for Fire Department ambulance transports
to hospitals. Ambulance transports began in March
2023 under the current Santa Clara County
dispatch orders, allowing agencies with
ambulances to transport patients to hospitals in
conjunction with County-contracted ambulance
services (five affirmative Council votes required
to appropriate additional revenue).
Fire Department Salaries and
Benefits
1,280,000 Increases t he Fire Department budget for salaries and benefits by $1,280,000 from the Non-
Departmental budget. This action funds the
Department's $340,000 separation payouts from
the separation payout budget and $940,000 to
cover salaries and increased benefits (primarily
health allocation) costs related to the Unit 1 2020-
2025 MOU (RTC 22-912) that was executed in July
2022 (majority of affirmative Council votes
required).
Transfer to the General
Government Capital Fund
(FHRMS Update Project)
764,000 Establishes a transfer to the General Government Capital Fund for the FHRMS Update capital project.
This additional funding for the FHRMS (Finance
and Human Resources software system) project
will support improvements to the Peoplesoft
system, including automating manual processes
(e.g., open enrollment, benefits administration,
retroactive pay calculations, CalPERS limits) and
updating Peoplesoft to the latest version. Savings
are available in the Finance and Human Resources
Departments and Non-Departmental to offset this
cost (majority affirmative Council votes
required).
Finance Department (250, 000) Decreases the Finance Department budget and redirects the funds to the FHRMS Update capital
project as discussed above. This reflects
departmental personnel savings from vacancies as
well as non-personnel savings (majority
affirmative Council votes required).
General Fund (001) (Cont'd.)
2 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Human Resources (250,000) Decreases the Human Resources Department budget and redirects the funds to the FHRMS
Update capital project as discussed above. This
reflects departmental personnel savings from
vacancies as well as non-personnel savings
(majority affirmative Council votes required).
Non-Departmental (1,685,000) R eallocates savings in the Non-Departmental budget to fund the following: separation payouts in
the Fire Department ($340,000); salaries and
benefits in the Fire Department ($940,000); the
transfer to the Vehicle Fund ($141,000) to cover the
higher cost of the fire truck; and the transfer to the
General Government Fund for the FHRMS Update
project ($264,000). The Non-Departmental budget
includes funding for departmental separation
payouts that are allocated to departments as
needed. Non-Departmental savings are also
available to cover the other recommended uses
(majority affirmative Council votes required).
507,393 507,393
Department/Item
Source of
Funds
Use of
Funds Explanation
Salaries 65,000 In creases the salaries budget by $65,000 using fund balance to fund a retiree separation payout
and personnel expenditures (five affirmative
Council votes required for the use of unused
balances).
Unrestricted Ending Fund
Balance
(65,000) Decreases the unrestricted ending fund balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue / Unrestricted
Ending Fund Balance
79,940 79,940 Recognizes a rebate from the Santa Clara Valley Water District for the conversion of 39,370 square
feet of landscape to low water use plantings at the
Mission City Memorial Park (five affirmative
Council votes required to appropriate additional
revenue).
79,940 79,940
General Fund (001) (Cont'd.)
Cemetery Capital Fund (593)
Cemetery Fund (093)
3 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Sewer Utility
Fund
39,731 Recognizes a transfer from the Sewer Utility Fund for the Electric Yard Building and Grounds project
(five affirmative votes required to appropriate
additional revenue).
Transfer from the Water
Recycling Fund
8,828 Recognizes a transfer from the Water Recycling
Fund for the Electric Yard Building and Grounds
project (five affirmative votes required to
appropriate additional revenue).
Transfer from the Water Utility
Capital Fund
39,731 Recognizes a transfer from the Water Utility Capital Fund for the Electric Yard Building and Grounds
project (five affirmative votes required to
appropriate additional revenue).
Electric Yard Building and
Grounds Project
88,290 Increases the Electric Yard Building and Grounds Project appropriation to provide additional funds for
work being done for accessibility and installation of
new parking stalls at the yard. This action allocates
the contributions from the Sewer Utility Fund, the
Water Recycling Fund, and the Water Utility Capital
Fund to support this project as both the Electric
Utility and Water and Sewer Departments use this
facility (five affirmative votes required to
appropriate additional revenue).
Major Engine Overhaul and
Repair
(3,000,000) This action decreases the Major Engine Overhaul and Repair project after completing all scheduled
work planned for FY 2022/23. The $3.0 million will
be reallocated to the Replace Balance of Plant
Control System project to complete scheduled work
(majority affirmative Council votes required).
Replace Balance of Plant
Control System
3,000,000 This action in creases the Replace Balance of Plant Control System project to complete upgrades to the
four autonomous controllers and remote
instrumentation to centralize plant operations.
Funding is reallocated from the Major Engine
Overhaul and Repair project to fund this increase
(majority affirmative Council votes required).
San Tomas Junction 462 462 This action recognizes Other Revenue and increases the San Tomas Junction Project due to a
refund for closing costs of an easement acquisition
made in FY 2021/22 (five affirmative Council
votes required to appropriate additional
revenue).
88,752 88,752
Electric Utility Capital Fund (591)
4 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Electric Department
(Administrative Costs)
10,000 Increas es the Electric Department budget by
$10,000 to fund higher than anticipated
administrative costs (five affirmative Council
votes required for the use of unused balances).
Reserve for Debt Service (10, 000) Decreases the Reserve for Debt Service to offset the action above (five affirmative Council votes
required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Charges for Services 4,700,000 This action recognizes additional revenue from Charges for Services due to higher than anticipated
energy sales. These revenues will partially offset
the higher expenditure costs associated with power
purchases in 2023 (five affirmative Council votes
required to appropriate additional revenue).
Other Revenue 14,500,000 This ac tion recognizes additional revenue resulting from settlement of a lawsuit. SVP and other
Northern California Power Agencies were awarded
refunds of payments assessed and collected by the
United States Bureau of Reclamation. This
revenue will offset the unanticipated higher
expenditure costs associated with power purchases
in 2023 (five affirmative Council votes required
to appropriate additional revenue).
Resource and Production 60,000,000 This action increases the Resource and Production expense budget due to higher than anticipated
costs for purchased power primarily in early
calendar year 2023. SVP had higher than
anticipated sales that required additional market
purchases. These market purchases incurred high
rates due to an increase of natural gas prices which
were up to ten times higher than the average over
the last 10 years (five affirmative Council votes
required for the use of unused balances and to
appropriate additional revenue).
Electric Utility Debt Service Fund (491)
Electric Utility Fund (091)
5 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Contribution In-Lieu 1,250,000 This action increases the Contribution In-Lieu to account for higher revenues, including
unanticipated Load Development Fee revenue
received in the Electric Utility Capital Fund (five
affirmative Council votes required for the use of
unused balances).
Operations and Maintenance
Reserve
11,874,139 This acti on increases the Operations and
Maintenance Reserve in the amount of
$11,874,139 from Unrestricted Fund Balance. The
increased amount, together with the previously
budgeted FY 2022/23 increase of $20,125,861, is
from prior years retained earnings to meet
minimum reserve targets (five affirmative Council
votes required for the use of unused balances).
Rate Stabilization Reserve 3,070, 855 This action increases the Rate Stabilization Reserve in the amount of $3,070,855 from
Unrestricted Fund Balance. The increased amount,
together with the previously budgeted FY 2022/23
increase of $4,929,145, is from prior years retained
earnings to meet minimum reserve targets (five
affirmative Council votes required for the use of
unused balances).
Unrestricted Ending Fund
Balance
(56,994,994) This action decreases the unrestricted ending fund balance (from $87,035,370 to $30,040,376) to
offset the actions recommended above (five
affirmative Council votes required for the use of
unused balances).
19,200,000 19,200,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies
/ Information Technology -
SVACA Billing
25,000 25,000 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Information Technology Department. This
funding is related to reimbursements received from
the Silicon Valley Animal Control Association
(SVACA) for services provided by the City (five
affirmative Council votes required to
appropriate additional revenue).
Electric Utility Fund (091) (Cont'd.)
Expendable Trust Fund (079)
6 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies
/ Department of Public Works -
SVACA Billing
36,200 36,200 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Department of Public Works. This funding is
related to reimbursements received from the Silicon
Valley Animal Control Association (SVACA) for
services provided by the City (five affirmative
Council votes required to appropriate additional
revenue).
Revenue from Other Agencies
/ Police Department - Seized
Assets
184,000 184,000 This action increases the Revenue from Other Agencies estimate for seized assets and
appropriates the funding to the Police Department.
A spending plan will be brought forward separately
(five affirmative Council votes required to
appropriate additional revenue).
245,200 245,200
Other Agencies Revenue /
Urban Search and Rescue
Training Reimbursements
30,299 30,299 Recognizes $30,299 in reimbursements from the Menlo Park Fire Protection District for Urban
Search and Rescue training exercise overtime
costs. Reimbursements are for the FY 2022/23
Medical Specialist Training, Search and Rescue
Operating Platform (SARCOP) Training, Technical
Search Training and Canine Search Specialist
Training exercises (five affirmative Council votes
required to appropriate additional revenue).
Other Agencies Revenue /
2022 Emergency Management
Preparedness Grant
2,000 2,000 Establishes a grant appropriation for the 2022 Emergency Management and Preparedness Grant
issued by the County of Santa Clara Office of
Emergency Services. Grant funds will be used to
fund staff attendance costs for the 2023
International Association Emergency Managers
Conference (five affirmative Council votes
required to appropriate additional revenue).
Expendable Trust Fund (079) (Cont'd.)
Fire Operating Grant Trust Fund (178)
7 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
2022 State Homeland Security
Grant Program
252,900 252,900 Establishes a grant appropriation for the 2022 State Homeland Security Grant Program award. The
grant reimburses the Fire Department's All-Hazards
Coordinator position costs and Police Department
training activities that support the County Santa
Clara County Office of Emergency Services (five
affirmative Council votes required to
appropriate additional revenue).
285,199 285,199
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from General Fund /
FHRMS Update Project
764,000 764,000 Increases the transfer from the General Fund and appropriates additional funding for the FHRMS
(Finance and Human Resources software system)
project. This funding will support improvements to
the Peoplesoft system, including automating
manual processes (e.g., open enrollment, benefits
administration, retroactive pay calculations,
CalPERS limits) and updating Peoplesoft to the
latest version (five affirmative Council votes
required to appropriate additional revenue).
764,000 764,000
Department/Item
Source of
Funds
Use of
Funds Explanation
HOME Administration ( 55,000) Decreases the HOME Administration project appropriation to reflect actual staff time spent for
program administration (majority affirmative
Council votes required).
Ending Fund Balance 55, 000 Increases the ending fund balance to offset the action recommended above (majority affirmative
Council votes required).
- -
Housing and Urban Development Fund (562)
Fire Operating Grant Trust Fund (178) (Cont'd.)
General Government Capital Fund (539)
8 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Mitigation Fee Act Revenue 13,399,292 In creases the Mitigation Fee Act revenue estimate by $13,399,292 (from $23,237,740 to $36,637,032)
based on additional revenue received year-to-date
(five affirmative Council votes required to
appropriate additional revenue).
Park Impact Fees Monitoring
Project
267,986 Increas es the Park Impact Fees Project
appropriation based on an additional Mitigation Fee
Act revenue received year-to-date. The
appropriation is based on a calculation of two
percent (2%) of actual Quimby and MFA fees that
are transferred to this project annually (City
Chapter 17.35 of the City Code) to support staff
and studies related to the park in-lieu program (five
affirmative Council votes required to
appropriate additional revenue).
Parkland Acquisition Project 3, 976,073 Increases the Parkland Acquisition Project appropriation by $3,976,073 (from $6,000,000 to
$9,976,073) to account for additional Mitigation Fee
Act (MFA) revenue received year-to-date. The
allocation is based on 25% of total Park In-Lieu
Fees received, after two percent (2%) is allocated
towards the Park Impact Fees Monitoring Project.
To date, $5 million of MFA fees and $1 million of
Quimby Act fees have been appropriated to this
project this fiscal year (five affirmative Council
votes required to appropriate additional
revenue).
Central Park Magical Bridge
Playground
255,002 Increase the Other Revenue estimate as a
technical adjustment to account for anticipated
donations for the Central Park Magical Bridge
Playground (total estimate of $1.0 million). This is a
correction to the budget action brought forward in
the FY 2021/22 Budgetary Year-End Report (RTC
21-930) that incorrectly assumed $255,002 had
been received in FY 2021/22 for this project and, as
a result, the FY 2022/23 revenue estimate was
reduced by that amount. The donation was actually
received for the Youth Soccer Fields & Athletic
Facilities - Reed and Grant Street project. A
separate action below allocates those donation
funds. The Magical Bridge Foundation continues to
solicit donations towards this project (five
affirmative Council votes required to
appropriate additional revenue).
Parks and Recreation Capital Fund (532)
9 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Youth Soccer Fields & Athletic
Facilities - Reed & Grant
Street
255,002 Technical adjustment to appropriate a $255,002
donation from Silicon Valley Power that was
received in FY 2021/22. The donation supports the
inclusion of EV charging stations in the expanded
parking lot (five affirmative Council votes
required for the use of unused balances).
Eddie Souza Park Building
Repair
93,353 93,353 Increases the Other Revenue estimate from insurance payments and appropriates it to the
Eddie Souza Park Building Repair project,
established due to vandalism at the park. The
additional funding reimburses repair costs such as
clean-up from the fire damage and replacing, fiber,
locks, cameras and equipment (five affirmative
Council votes required to appropriate additional
revenue).
Ending Fund Balance 9,155,233 Incr eases the Unrestricted Ending Fund Balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
13,747,647 13,747,647
Department/Item
Source of
Funds
Use of
Funds Explanation
Parks & Recreation - Other
Revenue /
Materials/Services/Supplies
150 150 Recognizes public donations from the Santa Clara Women's League, in memory of Shirley Shumaker,
in support of the Senior Center Health & Wellness
activities and programming and Theta Baltazar in
support of the Senior Bingo activities and
programming (five affirmative Council votes
required to appropriate additional revenue).
150 150
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue /
Materials/Services/Supplies
3,350 3,350 Recognizes donations from Theta Baltzar, Barbara Chuck and Apollo Mok in honor of Mary Mok, to
support the Senior Nutrition Program (five
affirmative Council votes required to
appropriate additional revenue).
3,350 3,350
Public Donations Fund (067)
Parks & Recreation Operating Grant Trust Fund (111)
Parks and Recreation Capital Fund (532) (Cont'd.)
10 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Other Development Project
Services
400,000 400,000 Increases the developer contributions estimate and increases the Other Development Project Services
appropriation to address higher than anticipated
third-party consultant costs (five affirmative
Council votes required to appropriate additional
revenue).
400,000 400,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Sewer Utility
Fund / Sanitary Sewer
Hydraulic Modeling As Needed
Support
30,000 30,000 Increases the transfer from the Sewer Utility Fund and increases the Sanitary Sewer Hydraulic
Modeling As Needed Support project appropriation
to account for higher than anticipated engineering
costs (five affirmative votes required to
appropriate additional revenue).
30,000 30,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Sewer Utility
Capital Fund
30,000 Increases the transfer to the Sewer Utility Capital Fund for the Sanitary Sewer Hydraulic Modeling As
Needed Support project to account for higher than
anticipated engineering costs (five affirmative
votes required for the use of unused balances).
Transfer to the Electric Utility
Capital Fund
39,731 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Sewer Utility Fund (five
affirmative votes required for the use of unused
balances).
Unrestricted Ending Fund
Balance
(69,731) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Related Santa Clara Developer Fund (540)
Sewer Utility Capital Fund (594)
Sewer Utility Fund (094)
11 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Materials/Services/Supplies
(SB1383 Local Assistance
Grant Program)
185,289 Increases the Materials/Services/Supplies budget to use $185,289 in grant funding that was received
in FY 2021/22. The SB1383 Local Assistance Grant
Program was offered by the Department of
Resources Recycling and Recovery (CalRecycle).
This was a non-competitive grant program that
provided one-time funding to local jurisdictions to
assist with the implementation of regulation
requirements associated with SB 1383. The City of
Santa Clara was awarded $185,289 on May 24,
2022 and did not use any funds in FY 2021/22. The
grant term ends on April 2, 2024. Approved
expenditures include compost giveaways (purchase
of compost, supplies, and all staff time for the
events) and a power purchase agreement for
power derived from residential organic collected
curbside. A rough breakdown of costs would be
$170,623 for contracts, $9,000 for personnel, and
$5,666 for supplies (five affirmative Council votes
required for the use of unused balances).
Unrestricted Ending Fund
Balance
(185,289) Decreases the Unrestricted Ending Fund Balance to offset the action above. The grant funds received
in FY 2021/22 are incorporated into the
Unrestricted Ending Fund Balance (five affirmative
Council votes required for the use of unused
balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Sanitary Landfill Development -
Post Closure
130,000 130,000 Increases the Devel oper Contributions revenue estimate and the Sanitary Landfill Development -
Post Closure project for attorney services expenses
incurred from prior years and higher than
anticipated costs associated with rodent control,
mowing, and winter storms repairs. Per the
Development Agreement, Related is to reimburse
the City for all operating and maintenance costs
above the baseline costs established in the
agreement (five affirmative Council votes
required to appropriate additional revenue).
130,000 130,000
Solid Waste Capital Fund (596)
Solid Waste Fund (096)
12 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from General Fund /
Capital Outlay
141,000 141,000 Increases the transfer from the General Fund and increases the Capital Outlay budget to address
higher than anticipated costs for the purchase of a
fire truck. Funding of $2.0 million was previously set
aside in the FY 2021/22 Budgetary Year End
Report. The remaining funding is needed to
purchase the truck for the Fire Department based
on the actual quote. This action ensures that a
replacement truck will be in place according to the
replacement timeline (five affirmative Council
votes required to appropriate additional
revenue).
141,000 141,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Resource/Production 500,000 Increases the Resource/Production appropriation to cover higher than anticipated usage of recycled
water (five affirmative votes required for the use
of unused balances).
Transfer to the Electric Utility
Capital Fund
8,828 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Water Recycling Fund
(five affirmative votes required for the use of
unused balances).
Unrestricted Ending Fund
Balance
(508,828) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Water Recycling Fund (097)
Vehicle Replacement Fund (050)
13 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Distribution System
Replacement/Restoration
350,000 Increases the Distribution System Replacement/
Restoration project appropriation to account for
higher than anticipated construction and supplies
costs (five affirmative votes required for the use
of unused balances).
SCADA Improvements 17,000 Increases the SCADA Improvements project appropriation to account for higher than anticipated
construction and engineering costs (five
affirmative votes required for the use of unused
balances).
Tank Rehabilitation 21,000 Increases the Tank Rehabilitation project appropriation to account for higher than anticipated
construction costs (five affirmative votes required
for the use of unused balances).
Transfer to the Electric Utility
Capital Fund
39,731 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Water Utility Capital Fund
(five affirmative votes required for the use of
unused balances).
Unrestricted Ending Fund
Balance
(427,731) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Water Utility Capital Fund (592)
14