City of Santa Clara
Meeting Minutes
Audit Committee
Final
2:00 PM Hybrid Meeting
Council Conference Room/Virtual
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
06/28/2023
The City of Santa Clara is conducting the Audit Committee meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
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CALL TO ORDER AND ROLL CALL
Chairperson Park called the meeting to order at 2:08 PM.
Kathy Watanabe, Kevin Park, and Suds JainPresent 3 -
GENERAL BUSINESS
06/28/2023Audit Committee Meeting Minutes
1. 23-833 Overview of the Contracted Analysis of Past Stadium Construction Fund and Public Safety Transactions
Recommendation: Accept the report from J.S. Held LLC based on their review of construction fund and public safety transactions for the period November 10, 2013 through October 11, 2015, and recommend that these reports be forwarded for note and file to the full Council at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Timothy Gillihan, Senior Vice President of J.S. Held presented results.
Committee Members' questions and comments followed.
Audit Manager Noce and Timothy Gillihan addressed the Committee Members' questions and comments.
A motion was made by Member Jain, seconded by Chair Park, to accept the report from J.S. Held and recommend that these reports be forwarded for note and file to the full Council at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Member Watanabe did not support Member Jain's motion because the Harvey Rose report is not complete and there are still outstanding questions. The motion carried by the following vote:
Aye: Park, and Jain2 -
Nay: Watanabe1 -
06/28/2023Audit Committee Meeting Minutes
2. 23-669 Accept the Report on the Santa Clara Stadium Authority’s Non-NFL Events’ Documents by JS Held, LLC and Refer the Report to the Stadium Authority Board for Acceptance
Recommendation: Accept the Report on the Santa Clara Stadium Authority’s Non-NFL Events’ for fiscal years 2018, 2019, and 2020 by JS Held, LLC and recommend that this report be forwarded for note and file to the full Council at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Timothy Gillihan, Senior Vice President of JS Held gave a Powerpoint presentation.
Committee Members' questions and comments followed.
Audit Manager Noce and Timothy Gillihan addressed the Committee Members' questions.
A motion was made by Member Jain, seconded by Chair Park, to accept the report and direct staff to update information and examples in the presentation indicating why examples are from an earlier period and/or provide newer examples and refer the report for note and file at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting. Member Watanabe did not support Member Jain's motion due to an incomplete report. The motion carried by the following vote:
Aye: Park, and Jain2 -
Nay: Watanabe1 -
06/28/2023Audit Committee Meeting Minutes
3. 23-742 Accept the Report on the Review of the 2019 College Football Playoff Game Revenues and Expenses Performed by the PUN Group and Refer the Report to the Stadium Authority Board for Acceptance Recommendation: Accept the report from The PUN Group based on their review of the revenues and expenses related to the 2019 College Football National Championship Game and recommend that the report be forwarded for note and file to the full Council at a future joint Council and Authorities Concurrent and Stadium Authority Meeting.
A motion was made by Member Watanabe to not accept the report and explore additional procedures and look further into the findings for a clearer report. The motion failed due to a lack of a second.
A motion was made by Member Jain, seconded by Chair Park, to accept the report from the PUN Group and recommend that the report be forwarded for note and file to the full Council at a future joint Council and Authorities Concurrent and Stadium Authority Meeting with clarification on public safety costs and that they were reimbursed. The motion carried by the following vote:
Aye: Park, and Jain2 -
Nay: Watanabe1 -
ADJOURNMENT
Chair Park adjourned the meeting at 4:56 PM.
Meeting was adjourned by consensus.
Future Audit Committee Meetings will be scheduled at a later date.
MEETING DISCLOSURES
06/28/2023Audit Committee Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.