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Governance and Ethics
Committee
Council Policy 035
Naming of Facilities
September 11, 2023
Council Policy 035 Policy
2 The City Council shall name municipal buildings/facilities in recognition and consideration of the following:
• Individuals, living or deceased, who have made outstanding contributions to the City or
Santa Clara c
ommunity
• Individuals, living or deceased, who have made c ontributions of local, state, national or w
orldwide significance
• Honoring the important contributions and accomplishments of individuals from underrepres
ented communities
• Opportunities to foster a more welcoming, equitable, and inclusive environment as well as to reflect and connect with the City’s diverse community • Geographic location, demographic information, or prominent environmental feature(s) of the area
that the building/facility is located
• Naming Rights Agreement: Agreements may provide a financial benefit to the City with sponsorships or naming rights agreements for City-owned facilities which aligns w
ith the City’s mission and values.
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IItem 29/11/23
POST MEETING MATERIAL
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Governance and Ethics
Committee
2024 Council Priority
Setting Framework
September 11, 2023
Agenda
1. City Council Priority Setting Background
2. Process Overview
3. Review Draft 3-Day Process Framework for Council
Priority Setting
4. Review Draft Process for Setting Annual Workplans for Boards, Commissions,
and Committees
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2 Item 39/11/23
POST MEETING MATERIAL
2 Background: Priority Setting Process
• As the Governing Body for the City of Santa Clara, the City Council “typically” sets annual Priority Areas and Priority Initiatives.
• The last City Council Priority Setting Sessions where priorities were adopted took place on February 1 and 2, 2021.
• City Council discussed the annual priorities setting on February 8, 2022, but did not adjust or set new priorities due to the transition in City management. • Typically, the City Council has not held priority setting meetings to discuss the Workplans for Commissions, Boards, and Committees (CBCs). 3 Timeline
November –
December 2023
• Community Survey
February – April
2024
• Council Priority Setting
Process
April – May 2024
• CBC Annual Workplan
Setting Process
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5 What is a Council Priority Area?
Priority Area Definition (draft)
― A particular area of organizational focus for the City of Santa Clara’s government, as defined by the City Council annually.
― Can and do change over time, based on interest, need and resources. ― Not listed in any order of preference or priority.
Latest City Council Priority Areas (2021)
1. Deliver and Enhance High-Quality Effi cient Services and Infrastructure
2. Manage Strategically Our Work force Capacity and Resources
3. Promote and Enhance Economic, Hous ing and Transportation Development
4. Enhance Community Sports, Recreational and Arts Assets
5. Ensure Compliance with Meas ure J and Manage Levi’s Stadium
6. Enhance Community Engagement and Transparency
7. Promote Sustainability and Environmental Protection
6 What is a Priority Initiative?
Priority Initiative Definition (draft)
― A specific effort that must align to one or more of the City Council’s Priority Focus Areas.
― Requires a work effort that is above normal operations and capital maintenance.
― Often requires direct leadership and guidance from the City Manager< City Attorney, and/or department
directors.
― Some initiatives can be accomplished within an annual cycle, while others are multi-year efforts.
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4 Potential
Nov. 2024
Ballot
Measures
Councilmember
Ideas
Public
Suggestions
(Survey)
7 Adopted City Council’s
2024 Priority Initiatives
Staff
Suggestions
Existing
Referrals
Current
Priorities
Process Overview
DAY 1 –Draft Schedule
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Day 2 –Draft Schedule
9 Day 3 –Draft Schedule
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Setting Annual Workplans for
Commissions, Boards, and Committees
• Following the Adoption of Council’s 2024 Priorities,
staff proposes to launch a process for the City
Council to review and confirm Annual Workplans for
10 of the City’s advisory Commissions, Boards, and
Committees (CBCs).
11 1. CBC’s
Submit Draft
Workplan
2. Staff
analyzes for
budget and
timeline
expectations
3. City Council
review,
deliberation,
and adoption.
Note: Santa Clara has 11 bodies that are advisory to the City Council. All except the Salary Setting Commission will be included in the Annual Workplan review and confirmation process. These are:
• Bicycle & Pedestrian Advisory Committee
• Board of Library Trustees
• Civil Service Commission
• Cultural Commission
• Historical and Landmarks Commission
• Housing Commission
• Parks and Recreation Commission
• Planning Commission
• Senior Advisory Commission
• Youth Commission
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Governance and
Ethics Committee
Action on Recommendation to
the Governance and Ethics
Committee to Amend Council
Policy 030, entitled Adding an
Item on the Agenda
September 11, 2023
Presented By: J ōvan D. Grogan
City Manager
• Purpose: Establish a straightforward and effective process for members of the
City Council and the public to have items within the jurisdiction of the City Council
placed on the City Council agenda.
– Current policy provides:
• Public and Councilmembers with the ability to submit a written request that is heard under the “W
ritten Petition” section of the City Council’s agenda.
•
Public may address the Council during Public Presentations section of the agenda. • Last amended on October 27, 2020 to describe what can be considered at the meeting where request is made and added the Council Item Request Form
Background - Council Policy 030
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Item 49/11/23
POST MEETING MATERIAL
2 • Formalize the process for Councilmembers consultations with the City Manager/City Attorney
before submitting a written request to agendize
an item.
• Enables staff to evaluate and provide feedback on resource requirements,
legality, timing and prioritization for any proposed 030 action.
• After consultations, Councilmembers will reserve the right to proceed with their 030 request.
Proposed Changes - Councilmember Referrals
• Relocate 030 Policy proposals to “Reports of Members and Special Committees” –
assists with prioritizing City Business items
• Updated policy also adds guidance on the limited extent to which any 030 item can be presented and discussed, and provides a summary of the range of options for City Council
actions which include:
– no action,
–
referral to staff for analysis and a report at a future meeting – referral to a future Council priority setting meeting, or –
agendization for action at a future Council meeting
Proposed Changes - Councilmember Referrals cont.
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3 • Summarizes the various ways the public can petition the City for action which include the following options:
1. Verbal or written comm unications with City staff
2. Verbal or written communications with one or more elected officials
3. Appearing live (or by zoom) at a City Council meeting, and
4. During the public engagement portion of the Annual Priority Setting Process.
Proposed Changes - Request from the Public
• The written petition process is proposed to be consolidated with the Public Presentations portion of the City Council meeting.
• During Public Presentations, the public may request that the Council refer an item to City staff or place an item for discussion on a future agenda. • Because any such item is not on the agenda, only a Council referral to staff, or, if the item is urgent, a proposal to agendize the item for consideration at a future City Council meeting, would be in order.
• If, upon hearing a petition for action by a member of the public, one or more Council member desires to sponsor this request, such Council Member(s) would also have the option to follow the 030 Policy referral and submit their own petition in support of the public petition.
Proposed Changes - Request from the Public cont.
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4 That the Committee approve the revised 030 Policy, subject to any further amendments it may agree to, and recommend to the full Council its consideration and approval of the amended policy.
Recommendation
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