9/12/2023 Item # 7
City Council
Meeting
ATTA CLARA CATA Item 7, RTC 23-852
Action on Proposed Council
CITY OF Policy 053 - Santa Clara
Convention Center and
1852 Levi's Stadium Policy for
THE MISSION CIT Operational Tours for
Designated City/Stadium
Authority Officials
September 12, 2023
City of
Santa Clara
Santa Clara Convention Center
& Levi's Stadium
NIER
POST MEETING MATERIAL 1
9/12/2023 Item # 7
City of
Santa Clara
The Centere What Possibe
Background
• Santa Clara Convention Center and Levi's Stadium are
respectively owned by the City and Stadium Authority.
• October 2022 Santa Clara County Civil Grand Jury Report included discussion of Levi's Stadium operational tours and Recommendation 5a:
The City/Stadium Authority should adopt a policy and outline procedures for elected and appointed officials to conduct operational tours of the Stadium. This document should be published on the City's website to properly inform the public. This recommendation should be implemented by February 1, 2023. 3 City of
Santa Clara
The Center of What's Possible
Background Cont.
• On December 8, 2022, the Council/Board responded it would implement Recommendation 5a by adopting a policy that
outlined appropriate procedures for elected officials to conduct operational tours of all City or Stadium Authority assets by July 31, 2023.
• Additional time beyond the July 31st deadline was required to allow the new City Manager and City Attorney sufficient time to familiarize themselves with the issues and existing processes to bring forth a proposed policy.
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Item #7
9/12/2023
City of
Santa Clara
The Center of What's Possible
Purpose of Policy
• Operational tours of the Convention Center and Levi's Stadium will benefit the City Council and Stadium
Authority Board in their official roles as the respective governing boards of these publicly owned facilities that are operated by third party management companies.
• Proposed policy establishes clear guidelines and
procedures for how tours will be conducted in compliance with state and local ethics laws.
5 City of
Santa Clara
The Center of What's Possible
City/Stadium Authority Officials
Covered
• Policy applies only to City officials elected to the City Council and concurrently serve as members of the Stadium Authority Board.
No other City/Stadium Authority officials or employees will have access to operational tours of the Convention Center and Levi's Stadium without approval from City Manager/Executive Director or designee.
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City of
Santa Clara
The Center of What's Possible
Informational Purposes
INTEL GATe'A
City of
Santa Clara
The Center of What's Possible
Informational Purposes
• City/Stadium Authority employees and/or contracted operator of the Convention Center or Levi's Stadium may provide an operational tour.
• Every tour will be designed to provide touring officials an opportunity to observe various operations occurring at or around the facility premises before, during and after an event. • Emphasis on providing information that will be useful to officials in their decision-making capacity.
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City of
Santa Clara
The Center of What's Possible
Tours During Live Ticketed Events
Wister Dig
City of
Santa Clara
The Center of What's Possible
Tours During Live Ticketed Events
• Tours of seating areas reserved for ticket holders with or without special access privileges may occur but are limited to 30 minutes in any such area and one hour total for all such areas during a tour.
• Food/beverage provided and consumed by official, other than what is routinely provided to City staff working at events during breaks, is subject to applicable gift limits and requirements under state and local law.
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9/12/2023 Item # 7
City of
Santa Clara
The Contero What Possibe
Tours During Live Ticketed Events
• Officials may not attend more than 2 operational tours held during a live ticketed event within any consecutive 12-month period. • Officials that purchased or obtained tickets to a live ticketed event may request a tour at such event. Those tours will follow the rules in the Policy, except such tours will not count towards the 2-tour limit within a 12-month period.
• Officials may invite a guest to attend a tour, subject to prior approval from City Manager/Executive Director, but such guests will be excluded from areas that may pose security risks and must follow 11 the rules set forth in the Policy.
City of
Santa Clara
The Center of What's Possible
No Gifts
• No materials, merchandise or gifts shall be offered or accepted during operational tour.
• Excludes access badges (including access to parking) and printed facility-related informational materials.
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Item # 7
9/12/2023
City of
Santa Clara
The Center of What's Possible
Reporting
• Officials attending a tour that is subject to SCCC Chapter 2.160 - Calendars of Certain City Officials must include the tour as a listed and disclosed meeting.
13 City of
Santa Clara
The Center of What's Possible
Brown Act Compliance
• No more than 3 officials may participate in the same
operational tour to avoid the creation of a "meeting" under the Brown Act.
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9/12/2023 Item # 7
City of
Santa Clara
The Center of What's Possible
Exemptions
• Policy not intended to prohibit officials from purchasing ticket to attend an event, receiving ticket to attend an event from a third party subject to applicable state and local laws, or attending an event open and generally accessible to the public. • Policy also not intended to apply to City/Stadium Authority employees. City/Stadium Authority employees at the
Convention Center or Stadium attending a live ticketed event as part of their scope of employment are not subject to the terms of the Policy.
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Santa Clara
The Center of What's Possible
Procedure
Request Coordination Tour Post-Tour
Official submits •City Manager/ • Staff or facility • If any non- request with Executive Director's operator sends the City/Stadium equired Office reviews Official instructions Authority
information to City request, and agenda for officials/employees Director Executive coordinates with participated in tour, staff and/or facilit •Official attends the Official will disclose signee at lea Determine who will operational tour in the tour on their 5 business days accordance with public calendar in
advance of facilitate tour, and the Policy. accordance with requested tour schedules tour. SCCC 2.160, the
date. name(s), titles).
and affiliated
organizations of
tour participants
and general issues
discussed during
tour.
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Item #7
9/12/2023
City of
Santa Clara
The Center of What's Possible
Recommendation
• Adopt a Resolution approving Council Policy 053 - Santa Clara Convention Center and Levi's Stadium Policy for Operational Tours for Designated City/Stadium Authority Officials.
City of
1852 Santa Clara
THE MISSION CITY
The Center of What's Possible
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