CONSOLIDATED
ANNUAL
PERFORMANCE
AND EVALUATION
REPORT (CAPER)
P
rogram Year 2022-2023
City of Santa Clara
P
repared by:
Housing & Community Services
1500 Warburton Ave.
Santa Clara, CA 95050
Contents
.................................................................................................................................................. 1 Overview .................................................................................................................................... 1 CR-05 Goals and Outcomes – 91.520(a) ................................................................................... 1 CR-10 Racial and Ethnic Composition of (persons/households /families) Assisted .................... 7 CR-15 Resources and Investments – 91.520(a) ......................................................................... 8 CR-20 Affordable Housing – 91.520(b) .....................................................................................12 CR-25 Homeless and Other Special Needs – 91.220(d, e); 91.320(d, e); 91.520(c) .................14 CR-30 Public Housing – 91.220(h); 91.320(j) ............................................................................17 CR-35 Other Actions – 91.220(j)-(k); 91.320(i)-(j) ......................................................................18 CR-40 Monitoring – 91.220 (d,e); 91.520 ..................................................................................22 CR-45 - CDBG – 91.520(c) .......................................................................................................23 CR-50 HOME – 91.520(d) .........................................................................................................24 2021-2022 CAPER 1
Overview
The City of Santa Clara receives entitlement funds from the United States Department of Housing and Urban Development (HUD) through HUD’s Community Planning and Development (CPD) program. The funds allocated to the City are Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds. These funds are provided for programs and activities that benefit low-income persons and households. The City develops a 5‐year strategic plan called a Consolidated Plan (ConPlan) which identifies housing and community needs of low-income persons within the City, identifies and prioritizes resources to address those needs, and establishes annual goals and objectives to measure performance.
The ConPlan was approved by council on May 12, 2020.
During the 5-year ConPlan cycle, the City develops Annual Action Plans for each year. The Annual Action Plan provides a summary of the projects, activities, and the specific federal and non-federal resources that will be allocated to address the priority needs and specific goals identified in the ConPlan. The 2022-2023 Annual Action Plan was approved by the City Council on May 10, 2022.
At the end of each program year, the City reports on its progress and accomplishments. This year-end report is called the Consolidated Annual Performance and Evaluation Report (CAPER). This 2022 CAPER reports on activities performed during the 2022-2023 Program Year; the third year of the 2020-2025 ConPlan cycle.
CR-05 Goals and Outcomes – 91.520(a)
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
Program Year 2022 is year three of the 2020-2025 ConPlan. Data in Table 1 highlights key accomplishments and shows progress towards the ConPlan goals. Results for activities funded with local funds are noted in this narrative rather than the table. A summary of each ConPlan goal are:
Affordable Housing Goal – The ConPlan has a 5-year goal of assisting 420 households. The Goal Outcome Indicators stated in the ConPlan that make up the 420 households are:
215 households receiving homeowner rehabilitations through the Neighborhood Conservation Improvement Program (NCIP) and the minor repair program. 5 rental units rehabilitated.
200 households to receive Tenant Based Rental Assistance (TBRA).
2022 – 2023 CAPER 2
For Program Year 2022, the progress towards the Affordable Housing goal is:
NCIP. 4 large scale rehabilitation projects were completed with NCIP loans. Funds Spent (approx.): $336,122 was drawn in FY22/23 from two IDIS activities; #999 and #1057 (CDBG).
Minor Repair Rehabilitation. 11 minor repair projects received grants through Rebuilding Together Silicon Valley. Funds Spent (approx.): $97,543 (CDBG).
Tenant Based Rental Assistance (TBRA). TBRA provided rental and deposit assistance to homeless households or those at risk of becoming homeless with incomes at or below 60% of the Area Median Income (AMI). 26 households were assisted that comprise of 36 adults and 44 children. Case management services were also provided and funded through City special revenue funds. Funds spent (approx.): $547,885 ($413,947 was drawn in FY22/23 and $133,939 was drawn in FY23/24, but it was for program year 2022-2023) (HOME).
Homelessness Goal – The ConPlan has a 5-year goal of assisting 515 people with Homelessness Prevention and Case Management services. The Goal Outcome Indicators that make up the 515 households are:
315 households to receive homeless prevention services for domestic violence survivors.
200 homeless households to receive case management services funded with local funds.
For Program Year 2022, the progress towards the ConPlan goal of Homelessness is:
Next Door Solutions. 72 households affected by domestic violence received services, exceeding the annual goal of 69 households. Funds Spent: $30,000 (CDBG).
County Homeless Prevention and Intensive Case Management Program. 148 homeless households received case management services. Funds Spent: $175,000 (Local funds).
TBRA. 26 TBRA households received case management services. Funds Spent:
$272,367 (Local funds).
Public Services – The ConPlan has a 5-year goal of assisting 10,020 persons through various Public Services.
For Program Year 2022, the progress towards the ConPlan goal of 10,020 persons are:
754 households received a variety of public services from three non-profit agencies and from City-run programs. Funds spent: $160,504 (CDBG)
1,683 persons received a variety of public services from six non-profit agencies. Funds spent: $129,133 (Local)
2022 – 2023 CAPER 3
Fair Housing – The ConPlan has a 5-year goal of assisting 150 households assisted with Fair Housing services.
For Program Year 2022, 32 households received assistance. Funds spent: $18,000 (HOME) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Table 1 provides numeric detail on activities completed in Program Year 2022, and progress made toward meeting the ConPlan goals and objectives. Although some of the public service agencies did not meet their annual goal, the City is still on pace to meet its overall five-year goals.
2021-2022 CAPER 4
Table1 (CR05) – Accomplishments – Program Year & ConPlan to Date Goal Category Source
and
Amount
Indicator Unit of
Measure
Expected
2020-2025
Strategic
Plan
Actual
2020-2025
Strategic
Plan
Percent
Complete
of 5-year
Goal
Expected
PY
2022
Actual
PY
2022
Percent
Complete
PY 2022
Admin.
Other –
Admin. of
CDBG &
HOME
HOME:
$0
CDBG:
$258,352
Other Other 0 0 0% 0 0 0%
Affordable
Housing
Affordable
Housing
CDBG:
$1,162,144
Homeowner
Housing
Rehabilitated
Household
Housing Unit 215 42 19.53% 45 15 31.11%
HOME:
$858,244
Rental units
rehabilitated
Household
Housing Unit 5 0 0% 1 0 0%
TBRA/Rapid
Rehousing
Households
Assisted 200 126 63% 40 26 65%
Fair
Housing
Affordable
Housing
Non-
Homeless
Special
Needs
HOME:
$22,197
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Households
Assisted 150 75 50% 30 32 107%
Homeless
Homeless CDBG:
$30,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 315 142 45% 63 72 114%
Homeless
County
Case Mgt.
&
Homeless
Prevention
CHSF:
$250,000
CAHF:
$225,697
Homelessness
Prevention
Persons
Assisted 200 331 166% 60 148 370%
Public
Facility
Impr.
Public
Facilities
CDBG:
$642,000
Public Facility or
infrastructure
activities other than
low/mod income
housing benefit
Households
Assisted 150 0 0% 0 0 0%
Public
Services
Non-
Homeless
Special
Needs
CDBG:
$160,504
Nonprofit
agencies
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 7,045 2,930 42% 1,409 754 54%
Non-
Homeless
Special
Needs
General
Fund
$147,303
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 2975 3,518 118% 595 1,683 283%
Non-
Homeless
Special
Needs
General
Funds:
$0
Public service
activities
Low/Moderate
Income Housing
Benefit (ERAP)
Households
Assisted 250 261 104% 0 0 0%
2022 – 2023 CAPER 5
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
The ConPlan describes the following priorities and objectives in order to guide programmatic decisions and resource allocation:
Affordable Housing: Support affordable housing for low-income and special needs households. This includes funding new affordable housing developments, rent subsidies, and rehabilitation of single and multi-family housing.
There are four housing problems that are measured by ACS Comprehensive Housing Affordability Strategy (CHAS) data that gi ve a glimpse into the conditions of households:
1) Incomplete kitchen facilities;
2) Incomplete plumbing facilities;
3) More than 1 person per room; and,
4) C
ost Burden. The ratio of housing costs to household income.
A. Cost Burden of greater than 30% and less than 50%.
B. S evere Cost Burden of greater than 50%.
According to 2015-2019 CHAS data, 39.60% of the 44,670 Santa Clara households experience at least one of the four Housing Problems. Further, 17.55% of households have a housing cost burden greater than 30% but less than 50%, and 15.72% experience severe cost burden in which their housing expenses exceed 50% of their income. Taking into consideration those two data points, one third of all Santa Clara households have a housing cost burden greater than 30%.
The CDBG-f unded Neighborhood Conservation and Improvement Program (NCIP) continued to see low interest coming out of the pandemic. In preparation for the 2023-2024 program year, the City increased its marketing of the NCIP program. The City has also advertised the program to contractors to increase the pool of contractors for the program.
Rebuilding Together Silicon Valley has also increased their advertisement. Both programs are slowly beginning to see interest as citizens are more open to having contractors and workers in their home. The City also allocated CDBG funds to six (6) capital projects which are slated to begin construction in fall 2023.
The HOME-f unded Tenant Based Rental Assistance (TBRA) program which also addresses the goal of Affordable Housing has been restricted in adding new clients. Based on a projected reduction of HOME Program Income and no increase in entitlement funds, the City has directed its administrator to reduce the number of households to 20-25. In PY2022, TBRA assisted 26 households with rental subsidies, and used local funds to provide the households with case management. The households comprised of 36 adults and 44 children (80 people). 2022 – 2023 CAPER 6
Public Services: Several non-profit partners provide services to the Santa Clara low-income residents. Most agencies saw a slow start to the program year as people were warming to the loosening of pandemic restrictions and as agencies dealt with staff turnover. Many of the agencies were slow to return to pre-pandemic numbers, but by the end of the program year, had returned to pre-pandemic levels.
Homelessness: The City funds Next Door Solutions to Domestic Violence to provide services to those impacted by domestic violence. The agency assisted 72 persons during the program year. The City also uses local funds to provide funding to the County of Santa Clara’s Office of Supportive Housing to administer case management services to 20 homeless households and provides Homeless Prevention services. The City uses non-federal funds to support weekly mobile shower and laundry services in partnership with WeHope.
Fair Housing: The City used HOME funds to fund Project Sentinel, a non-profit agency, that promotes Fair Housing choice through funding education, counseling, advocacy, investigation, conciliation, and enforcement of Fair Housing regulations. 32 households were assisted.
Public Facilities: The City published a capital projects NOFA in April of 2022 and another CDBG/HOME/HOME ARP NOFA in January 2023. The City will be funding a total of two capital improvement projects for public facilities in the coming year, the results of which will be in future CAPERs.
2022 – 2023 CAPER 7
CR-10 Racial and Ethnic Composition of (persons/households /families) Assisted
Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
CDBG HOME LOCAL
White 457 31 290
Black or African American 42 11 50
Asian 187 1 50
American Indian/Alaska Native 25 6 18
Native Hawaiian or Other Pacific Islander 7 0 19
Asian & White 2 0 2
Black/African American & White 5 0 1
American Indian/Alaska Native & White 4 0 1
Other Multi-Racial 112 9 82
Total 841 58 513
Hispanic 250 38 152
Not Hispanic 591 20 361
Table 2 (CR-10) – Table of assistance to racial and ethnic populations by source of funds Narrative
The City’s programs serve an ethnically diverse population of individuals and families. In some categories the services provided to Santa Clara residents align with the overall demographics of the city. 24.87% of beneficiaries identify as White (37.9% of the City’s population identify as White). 8.46% of the beneficiaries identify as Asian (45.10% of the City’s population identify as Asian). 5.39% of beneficiaries identify as “Other” (7.2% of the City’s population identify as “Other”). Of all beneficiaries, 24.69% identified as Hispanic while 16.3% of the overall City population identifies as Hispanic. Data derived from 2015-2019 CHAS Data.
NOTE: IDIS did not have space for other demographics AND other funding sources that were identified.
See added table for a more detailed account of participant and demographic data. 2022 – 2023 CAPER 8
CR-15 Resources and Investments – 91.520(a)
Identify the resources made available
Source of
Funds Source Resources
Made Available
Amount
Expended During
Program Year
CDBG CDBG Allocation and Program Income $1,611,000 $936,921.37 HOME HOME Allocation and Program Income $880,441 $617,029.53 HOME-ARP HOME – American Rescue Program $80,000 $36,353.95 Gen. Fund General Fund $129,303 $129,132.83
Other City Affordable Housing Fund $225,697 $225,697.00 Other City Housing Successor Fund $250,000 $197,368.46
Table 1 - Resources Made Available
Narrative
The City of Santa Clara used CDBG, HOME funds, and local funds to carry out the objectives identified in the 5-Year ConPlan. These activities were performed throughout the City, with no directed geographic concentration of resources.
CDBG: CDBG resources that were available in Program Year 2022 totaled $1,611,000. $477,683.80 was used for homeowner rehabilitation activities (i.e., Rebuilding Together Silicon Valley, NCIP and project delivery costs) which addressed the Goal Outcome Indicator of Affordable Housing. $166,504 was used for Public Services such as youth and senior services which addressed the Goal Outcome Indicator of Public Services. $268,733.57 was used for Administration.
HOME: HOME resources that were available in Program Year 2022 totaled $880,441. $591,832.53 was used for Tenant Based Rental Assistance Program Goal Outcome Indicator of Affordable Housing. $18,000 was used for Fair Housing Services.
HOME-ARP: $36,353.95 was spent on the administration of HOME-ARP funds. These funds were spent on the creation of the HOME ARP Plan.
GENERAL FUNDS: General Fund resources that were available in Program Year 2022 for public services totaled $129,303. $129,132.83 was dispersed.
CITY AFFORDABLE HOUSING FUND (CAHF): CAHF resources that were available in Program Year 2022 totaled $225,697. $197,368.46 was spent to address the ConPlan Goal Outcome Indicator of Homelessness through case management services. 2022 – 2023 CAPER 9
CITY HOUSING SUCCESSOR FUND (CHSF): CHSF resources that were available in Program Year 2022 totaled $250,000. $250,000 was used to address the ConPlan Goal Outcome Indicator of Homelessness through case management services for TBRA participants and the County’s homeless prevention program and intensive case management.
Identify the geographic distribution and location of investments Target
Area
Planned %
of Allocation
Actual %
of Allocation
Narrative
Description
Citywide 100 100 Service area
Table 2 – Identify the geographic distribution and location of investments Narrative
All activities and programs were open to all low-income residents in the City of Santa Clara.
Leveraging:
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
Fiscal Year Summary – HOME Match
1. Excess match from prior Federal fiscal year $7,309,030.00
2. Match contributed during current Federal fiscal year $125,813.29
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) $7,434,843.29
4. Match liability for current Federal fiscal year $187,473.72
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $7,247,369.57 Table 3 – Fiscal Year Summary - HOME Match Report
The PR-33 (HOME Matching Liability Report) shows the required match contribution to be $187,473.72. The City met its match requirement through the exemption of property taxes and carry-over match from prior program years. Further, the City was able to use local funds of to pay for case management services for TBRA clients. Locally funded case management services for our TBRA clients have resulted in a more comprehensive and successful program for our previously homeless families. Lastly, CDBG funds are leveraged private funds from our nonprofits to allow for more beneficiaries served.
The City has used public lands to address ConPlan goals. Some projects are in the construction phase while others are still in the planning stages.
2022 – 2023 CAPER 10
Match Contribution for the Federal Fiscal Year
Project
No. or
other ID
Date of
Contribution
Cash
(non-
Federal
sources)
Foregone
Taxes, Fees,
Charges
Appraised
Land/Real
Property
Required
Infrastructure
Site
Preparation,
Construction
Materials
Bond Total Match
#10 -
Liberty
Tower
04/10/2023 0 $50,501.21 0 0 0 0 $50,501.21
#20 - BWC
Jackson
St.
04/10/2023
0 $13,701.43 0 0 0 0 $13,701.43
#21 - SC
Senior
Homes
04/10/2023
$9,659.00 0 0 0 0 $9,659.00
#210 -
BWC
Main St.
04/10/2023
0 $7,145.41 0 0 0 0 $7,145.41
#254 - De
La Cruz
04/10/2023
0 $11,459.46 0 0 0 0 $11,459.46
#326 -
Briarwood
04/10/2023
0 $12,062.60 0 0 0 0 $12,062.60
#639 -
Cypress
04/10/2023
0 $11,225.61 0 0 0 0 $11,225.61
HUD
funded -
Shafer
House
04/10/2023
0 $10,058.58 0 0 0 0 $10,058.58
Table 4 - Match Contribution for the Federal Fiscal Year HOME Program Income
Program Income – Enter the program amounts for the reporting period Balance on hand at
beginning of
reporting period
$
Amount received
during reporting period
$
Total amount expended
during reporting period
$
Amount expended
for TBRA
$
Balance on hand at end
of reporting period
$
$285,800.58 $83,498.84 $193,874.76 $591,832.53 $175,424.66 Table 5 – Program Income
2022 – 2023 CAPER 11
HOME MBE/WBE report
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period
Total Minority Business Enterprises White Non-
Hispanic Alaskan Native or
American Indian
Asian or Pacific
Islander
Black Non-
Hispanic
Hispanic
Contracts
Number 0
Dollar Amount 0 0 0 0 0 0
Sub-Contracts
Number
Dollar Amount
Total Women Business
Enterprise
Male
Contracts
Number 0 0 0
Dollar Amount 0 0 0
Sub-Contracts
Number
Dollar Amount
Table 6 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted
Total Minority Property Owners White Non-
Hispanic Alaskan Native or
American Indian
Asian or Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0
Dollar Amount 0
Table 7 – Minority Owners of Rental Property
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0
Businesses Displaced 0
Nonprofit Organizations Displaced 0
Households Temporarily Relocated, not Displaced 0
Households
Displaced
Total Minority Property Enterprises White Non-
Hispanic Alaskan Native
or American
Indian
Asian or Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0
Cost 0
Table 8 – Relocation and Real Property Acquisition
2022 – 2023 CAPER 12
CR-20 Affordable Housing – 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year
Goal
Actual
Number of Homeless households to be provided affordable housing units 40 26 Number of Non-Homeless households to be provided affordable housing units 17 15 Number of Special-Needs households to be provided affordable housing units 0 0 Total 57 41
Table 9 – Number of Households
One-Year
Goal
Actual
Number of households supported through Rental Assistance 40 26 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 17 15 Number of households supported through Acquisition of Existing Units 0 0 Total 57 41
Table 10 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
Homeless households to be provided affordable housing units. The City had a goal of 40 households to be assisted through its TBRA program. The City assisted 26 households.
Program income was lower than expected as was carryover funds from the prior year. Both TBRA administrators were directed by the City to slow the addition of new TBRA families to be sure there was enough funds to meet the needs of the current participants and any increases in rent.
Number of Non-Homeless households to be provided affordable housing units. The City anticipated assisting 17 households through its NCIP, Minor Repair (Rebuilding Together Silicon Valley) programs. The City assisted 15 through both rehabilitation programs.
Discuss how these outcomes will impact future annual action plans.
The TBRA numbers will stay within the range of 20-25 households. The NCIP and Minor Repair numbers will likely increase. This is due to homeowners now being more open to having contractors and workers into their homes. The City also started 3 CDBG-funded capital improvement projects in 2023 and has plans on starting 3 others at the end of 2023 or early 2024.
2022 – 2023 CAPER 13
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
CDBG HOME
Income Levels Owner Occupied Renter Occupied Owner Occupied Renter Occupied Extremely Low (<=30%) 8 0 0 25
Low (>30% and <=50%) 4 0 0 1
Mod (>50% and <=80%) 3 0 0 0
Total Low-Mod 15 0 0 26
Non Low-Mod (>80%) 0 0 0 0
Total Beneficiaries 15 0 0 26
Table 11 – Number of Households Served
Narrative Information
This table displays the number of households assisted at each income level that received housing assistance during the program year. The majority of beneficiaries for housing related services are extremely low-income residents. Both programs focus on Extremely low and low- income populations. All renter data is from TBRA, while owner data is from our NCIP and Minor Repair programs.
2022 – 2023 CAPER 14
CR-25 Homeless and Other Special Needs – 91.220(d, e);
91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Santa Clara has endorsed the regional Community Plan to End Homelessness, which serves as the roadmap for ending homelessness across Santa Clara County. The City conducted a Homelessness Taskforce and outreach process in summer/fall 2022 and drafted a local homelessness response plan to guide city efforts and to address local needs. The City intends to bring this local plan to public hearing in fall 2023. In partnership with WeHope, the City has continued to fund a weekly mobile shower and laundry service since spring 2022. The service also provides linkages to other services. For the 2022 PY, the service provided 170 showers and 58 laundry loads. The Santa Clara Police Department’s Community Response Team also continues to contact unhoused individuals on a daily basis offering connections to emergency shelter and services.
Addressing the emergency shelter and transitional housing needs of homeless persons Interim Housing Solutions:
Congregate Shelter: Bill Wilson operates a runaway shelter in Santa Clara for homeless youth.
This shelter has 20 beds.
Domestic Violence Shelter: The City allocated $22,197 of General Funds funding to Next Door Solutions for case management support services for residents of HomeSafe Santa Clara, an affordable transitional housing property for survivors of domestic violence, serving 50-70 individuals depending on household sizes.
Non-congregate Shelter: Bill Wilson Center manages 15 transitional living group homes (5-6 bedrooms each) where they place homeless youth, and help persons transitioning out of the foster care system. Covenant House California opened a full-service Transitional Housing program for 30 youth, ages 18-24. In collaboration with Santa Clara County and CISCO as primary partners, the site at the Western Motel was renovated to meet the needs of young people transitioning from homelessness to independence. Resources for Community Development and the County renovated the “Bella Vista Inn” and opened 64 units of interim housing in early 2023. This site will operate as interim housing for approximately two years before expanding with a second building and converting into permanent supportive housing. In spring 2023, the City of Santa Clara committed up to $7,000,000 in funding to support operations at a proposed interim housing site for 30 unhoused families with children at Lawrence Expressway and Benton Street. The state Homekey grant application supporting this project was submitted and results should be announced by October 2023.
2022 – 2023 CAPER 15
Outreach: The Santa Clara Police Department Community Response Team conducts regular street outreach and performs crisis intervention. The team works with Abode Services and maintains a list of homeless and unsheltered individuals considered to be the City's most vulnerable to incidences of both personal and public safety and makes referrals to the County based on this list.
Upcoming: In early 2023 the City submitted a HOME ARP plan which has since been approved by HUD. The plan calls for additional investment into Tenant Based Rental Assistance, support services for survivors of domestic violence and human trafficking, and funding for a dedicated team of street-based case managers to build trust and encourage unhoused persons to be assessed for supportive housing and to accept services related to health, behavioral health, mental health, substance abuse, employment, and more.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from agencies that address housing, health, social services, employment, education, or youth needs
Tenant Based Rental Assistance: 20-26
households receive assistance annually at a cost of
roughly $800,000. Although the majority of TBRA participants come from the County’s Coordinated Assessment Queue and are homeless prior to entering the program, there are some that fall under the category of being “at risk” of being homeless. The City does not have a specific program for assisting those discharged from publicly funded institutions and systems of care. The County of Santa Clara Office of Supportive Housing takes the lead to assist clients in this category and the City coordinates with the County to receive referrals to our locally funded TBRA program that assists individuals that have a high use of police and/or hospital resources.
Those exiting such facilities are assessed and placed into the County’s Coordinated Assessment list based on their housing need.
Foster Care & Transition: The Bill Wilson Center, which specializes in young adults exiting the foster care system. Bill Wilson can refer some of their clients to the TBRA program in order to prevent them from possibly becoming homeless as they exit the foster care system.
In November 2022, Santa Clara City Council approved a $250,000 two-year Agreement for the Santa Clara County Permanent Supportive Housing Program and $100,000 for the Homeless Prevention Program. The County of Santa Clara provides case management on an ongoing basis for up to 20 homeless and chronically homeless individuals. Additionally, under the Agreement, the County provides housing subsidies at no additional cost to the City of Santa
Clara. To further the goal of ending homelessness in Santa Clara, County’s Homeless Prevention Program is a countywide initiative in which several jurisdictions participate to provide eligible households with emergency assistance such as rent, security deposits, food, work related transportation, medical assistance, and utilities assistance to prevent homelessness. 129 Santa Clara residents were assisted in this program. 2022 – 2023 CAPER 16
April 2021: The City approved a loan agreement with Allied Housing for a $4,000,000 loan to Support the Construction of 80 Affordable Housing Units, 39 of these units were set aside for formerly chronically homeless senior (55+) residents. The project is under construction.
May 2021: Calabazas Community Affordable Apartments has completed construction and is now occupied. The Calabazas Apartments provides 144 units of affordable housing including 80 units of supportive housing at 3311 Kifer Road.
June 2021: Closed financing on Agrihood by Core companies, a $250 million mixed-use development on city-owned land, which includes 108 units at 30% AMI or lower. The project was recently completed and residents are now moving in.
April 2022: In spring 2022, the City closed a loan with Freebird Development for $6.5M to support the construction of 64 affordable housing units, 16 of which will be set aside for persons with developmental disabilities. The project is located at 2330 Monroe Street and is under construction and is planned for occupancy in Fall 2023.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.
The TBRA program assists homeless households with an emphasis on assisting families with children. Participants receive locally funded case management services. The goal is to reduce their housing costs for the time they are in the program and get them on affordable housing development lists, improve their credit, get out of debt, and develop a history of tenancy. The goal is for the participants to transition to an affordable unit, or to get to a point where they can afford their current rent. 26 households received assistance through the TBRA program. The City has also committed up to $7,000,000 to support operations at a proposed interim housing development for homeless families. The project is proposed at Lawrence Expressway and Benton Street and is awaiting a funding award from the state Homekey program. 2022 – 2023 CAPER 17
CR-30 Public Housing – 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The Santa Clara County Housing Authority (SCCHA) takes the lead in the creation of Public Housing through their Moving to Work (MTW) pr ogram. Planned New and Existing Project Based Vouchers (PBVs) in the City of Santa Clara include:
Property Name #
PBVs
Description of Project
2275 Ellena Drive 1 Family project consisting of 4 two-bedroom units; 1 PBV 2287 Pasetta Drive 1 Family project consisting of 4 two-bedroom units; 1 PBV Agrihood Senior
Apartments
54 Under construction. Senior project consisting of 165 units. 108 of the units will be affordable, and of those 54 will be PBVs Calabazas 80 Under construction family project consisting of 136 units. 80 PBVs will support the project, directed toward the homeless and those with special needs
Eklund Gardens I 9 Family project consisting of 10 2- bedroom units. PBV units are for families
Eklund Gardens II 6 Family project consisting of 6 3- bedroom units. PBV units are for families.
Monroe Street 8 New construction project consisting of 65 total units. 8 family units will be supported with PBVs
Homestead SROs 4 Senior project consisting of 4 SRO units. PBV units are for persons aged 60 years and over
Westwood
Ambassador
10 10 PBV units for former Moderate Income. Rehab project.
Total 173
SCCHA reopened their Federal MTW Housing Choice Voucher list as an “always-open” Interest List. This allows individuals to add themselves to the list at any time and/or update their information.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
When federal funds are used to develop or rehabilitate low-i ncome units, the City requires that
the developer make efforts to obtain input from low-income residents on the management of the development. The City also has a Below Market Purchase program. Case managers for the TBRA program are aware of the BMP program and encourage their clients to apply.
Actions taken to provide assistance to troubled PHAs
S
CCHA is not a troubled PHA.
2022 – 2023 CAPER 18
CR-35 Other Actions – 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The Advance Planning Team is scheduled to complete several significant efforts. All these projects include Council Study Sessions and robust community outreach.
Zoning Ordinance update. Update began in January 2018 and most community engagement has been completed. The Plan document is undergoing final review and is scheduled for Council consideration in the Spring of 2024.
2023-2030 Housing Element Update. Staff has begun work on the next 8-year cycle update to the City’s General Plan Housing Element in accordance with State Law. The Housing Element update must be complete by the end of 2022. The preliminary Regional Housing Needs Allocation (RHNA) for Santa Clara is approximately 12,000 units, including approximately 7,000 affordable units, a significant increase (3x) the City’s prior allocation. The City has hired a consultant and has submitted its second draft to the state in June 2023.
Permit System Replacement. The Community Development Department lead a multi- department effort to replace its 20-year-old permit tracking system. The upgraded system (Accela) enables a more streamlined permit process, including the ability to submit application online through the Permitting Online Portal. The system was put into operation in August 2021.
Outreach and Community Benefits Policy. Per recent Council direction, staff is researching potential approaches to enhance public outreach activities, including potential use of consultants to facilitate outreach meetings, and mechanisms to incorporate the voluntary delivery of community benefits into the outreach process.
Freedom Circle Focus Area. The City established a new General Plan Focus Area that supports a future development capacity for up to 3,600 new dwelling units and 2 million square feet of office development. This project also included a private development proposal that was approved for a mixed-use development project on a 13.3 acre site within the Freedom Circle Focus Plan area, t hat consists of up to 1,100 residential units, up to 2,000 square feet of commercial space, and a 2-acre public park.
Downtown Precise Plan. S taff began preparation of a Precise Plan for the Downtown in October 2019. The development of a Precise Plan will provide guidance for new mixed use development within a portion of the Downtown Precise Plan Focus Area (as identified in the General Plan) through policies, guidelines, and illustrations that implement the community vision and objectives for a vibrant, pedestrian-oriented destination Downtown. The planning process is anticipated to be completed in the Summer of 2023.
2022 – 2023 CAPER 19
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) In line with one of the objectives set forth by the Housing Element (2014) of the General Plan, the City of Santa Clara adopted a new Affordable Housing Ordinance, including residential and nonresidential mitigation impact fees (in line with the results of the Affordable Housing Nexus Study). The revenue from the adopted fees is a new source of local affordable housing funds not available since the closure of redevelopment agencies back in 2012.
In the Summer of 2022, the City also convened a Homelessness Taskforce. The taskforce included residents from each council district, persons with lived experience of homelessness, and nonprofit agency staff. The Taskforce will advise on a local plan to address homelessness.
The Plan was presented to City Council and approved.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) All housing rehabilitated receives a lead assessment to determine level of lead mitigation.
Based on the results of the assessments, mitigation measures are included in the scope of work. TBRA clients receive the lead pamphlet information.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The Tenant Based Rental Assistance (TBRA) program fosters self-sufficiency so that the participating households would eventually be able to afford permanent housing without subsidies. Part of the case management services Abode Services and Bill Wilson Center provides to participants to help them transition to a more stable housing situation include:
Employment and training resources
Benefit application assistance and advocacy
Behavioral health services (i.e. mental health and substance abuse) Credit counseling and repair services
Actions taken to develop institutional structure. 91.220(k); 91.320(j) City staff continues to participate in discussion and development of common strategies to address the housing and community needs in Santa Clara County with other local jurisdictions regarding CDBG, HOME and other housing programs. Meetings take place on a monthly basis to address pressing issues or news pertaining to local funding such as the use of the County- wide Measure A funds and collaborations for county-wide reports. Trainings and webinars are used to keep staff up to date with regulator changes. City staff also meets with HUD staff on a quarterly basis.
2022 – 2023 CAPER 20
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The Santa Clara City Council, in response to a request from the Cities Association of Santa Clara County for support in regional coordination towards addressing homelessness and the housing needs of our communities, adopted a resolution to endorse the Community Plan to End Homelessness in the County of Santa Clara. Destination: Home, a Supporting Organization of the Health Trust, is a public-private partnership implementing collective impact strategies to end homelessness in Santa Clara County. Its mission is to drive and align resources to create permanent housing and sustainable support systems built for the long term. The organization is improving how systems work together to end homelessness, as well as protect individuals and families at risk of becoming homeless.
The Destination: Home Board also serves as the governing body of the county-wide "Continuum of Care" (CoC), which is a county-wide entity required by HUD to enable local housing and services providers to apply for HUD grants for various homeless assistance programs.
The Community Plan to End Homelessness is based on three central strategies:
1. Disrupt the System: Develop strategies and innovative prototypes that transform the systems related to housing homeless people.
2. Build the Solution: Secure the funding needed to provide 6,000 housing opportunities with services for those who are homeless and those at risk of homelessness.
3. Serve the Person: Adopt an approach that recognizes the need for client-entered strategies with different response for different levels of need and different groups, targeting resources to the specific individual or household.
Much of the effort described in the Community Plan relates to the work of various county agencies that provide health care, housing, social services, corrections, and related services.
Participating cities will most likely be involved with Build the Solution strategy, which relates to development of affordable housing units through various methods. Such methods include development of new permanent supportive housing (PSH) units, rehabilitation or retrofitting of existing housing or other structures (e.g., motels) into new affordable units, and use of long-term subsidies such as rental vouchers to make existing market-rate or affordable housing more affordable for homeless or at-risk households.
The City has already funded and implemented efforts related to “Building the Solution” including the TBRA program for homeless and at-risk households, and supportive housing projects such as Homesafe Santa Clara, Sobrato Family Living Center, Bill Wilson Center and Silicon Valley Independent Living Center. In addition, the City has provided assistance to a number of local agencies that operate programs serving the homeless that are consistent with the, "Serve the Person" strategy, such as Next Door Solutions to Domestic Violence, Support Network for Battered Women, HomeFirst (formerly Emergency Housing Consortium), LifeMoves (formerly Innvision), and Project Sentinel. The City has also provided the County of Santa Clara with $200,000 in funding to address homelessness prevention. 2022 – 2023 CAPER 21
Identify actions taken to overcome the effects of any impediments identified in the jurisdiction analysis of impediments to fair housing choice. 91.520(a) The City funds fair housing education, investigation, enforcement and outreach through our nonprofit partner Project Sentinel. Project Sentinel provides comprehensive fair housing services including investigation, counseling, referral and education, designed to reduce the incidence of illegal discrimination in housing. The agency assisted 32 individuals during the program year, and also ran the conducted landlord/tenant mediation assisting 45 households.
The City is currently working on updating the Housing Element which will analyze contributing factors housing challenges and will propose actions to Affirmatively Further Fair Housing. The Housing Element will also include data from Santa Clara County’s regional Assessment of Fair Housing process.
2022 – 2023 CAPER 22
CR-40 Monitoring – 91.220 (d,e); 91.520
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City completes desk audits of subrecipients for every invoice submitted, and Public Service agencies are required to submit semi-annual reports on their service activities. The City also has procedures in place to monitor subrecipients on-site.
The City has policies and procedures in place to move forward with capital projects. Procedures include an open and competitive bidding process, a request for Section 3 and MBE/WBE entities to apply, Davis Bacon review, progress inspections, etc. Quarterly status reports on all construction projects are also a requirement.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The 2022 CAPER was made available for public review and comment for at least a 15-day period, from August 31, 2023, through September 14, 2023. It was posted on the City website and available at the Housing and Community Services Division at 1500 Warburton Avenue, Santa Clara, and at the Santa Clara Central Library. An "e-blast" notification of the draft CAPER was sent to a variety of nonprofit agencies and public stakeholders.
Public Comment during Public Comment Period: TBD
Public Comment during the Public Hearing: TBD
2022 – 2023 CAPER 23
CR-45 - CDBG – 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
Capital Improvement projects continue to be a challenge. Key staff retired in the middle of the program year in 2022-2023. This delayed the start of several capital improvement projects. The staff person returned in mid-March, but could not begin the capital projects as the Annual Action Plan was due and year-end invoices were required to be processed.
The City has plans to hire another staff person to assist with HUD projects. At the time of this CAPER publication, two capital projects will be going out to bid.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
Not applicable.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable.
2022 – 2023 CAPER 24
CR-50 HOME – 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
All properties with HOME funds complete HQS inspections. If a property has deficiencies, Corrective Action Notices are issued, and follow-up inspections will be scheduled. For properties that pass their HQS inspection, they are put on a 3-year cycle of inspections.
As of 9/30/2022, all but one property has completed a first inspection and re-inspections (if required) are scheduled.
Summary of HOME Rental Project Monitoring
Project
Name
Year
Built
Total
Units
HOME
Units
Compliance
Status
Prior
Inspection
3-yr.
Inspection
Next
Insp.
Reason
for non-
insp.
Summary
of Issues
Briarwood
House 2001 5 5 Compliant 05/20/2019 06/07/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
BWC
Commons 2007 28 27 Compliant 05/09/2019 06/21/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
BWC Main
Street 2002 5 4 Compliant 07/31/2019 08/02/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
2022 – 2023 CAPER 25
Project
Name
Year
Built
Total
Units
HOME
Units
Compliance
Status
Prior
Inspection
3-yr.
Inspection
Next
Insp.
Reason
for non-
insp.
Summary
of Issues
BWC Shafer 2002 5 5 Compliant 06/18/2019 07/12/2022 10/20 25 n/a
No
inspections
were
needed as
the next
inspection
is not due
until 2025.
BWC Teen
Parent
(Jackson)
1996 5 3 Compliant 07/31/2019 08/03/2022 2025 n/a
No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Chateau
Apts. 1993 25 4 Compliant 05/08/2019 06/14/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Cypress 2010 5 5 Compliant 09/03/2019 8/23/2022 2025 n/a No issues found.
De La Cruz
House 2001 4 4 Compliant 05/15/2019 06/08/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Homesafe
San Jose 2004 25 3 Compliant 06/27/2019 10/19/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
2022 – 2023 CAPER 26
Project
Name
Year
Built
Total
Units
HOME
Units
Compliance
Status
Prior
Inspection
3-yr.
Inspection
Next
Insp.
Reason
for non-
insp.
Summary
of Issues
Homesafe
(SC) 2002 25 16 Compliant 06/18/2019 10/17/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Liberty
Tower 1998 101 100 Compliant 05/17/2019 06/28/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Maitri
Transitional 2009 10 9 Compliant 07/10/2019 7/25/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
SC Senior
Homes 1994 6 3 Compliant 07/24/2019 09/28/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Sobrato
Family Ctr. 2003 51 5 Compliant 06/13/2019 08/09/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Stoney
Pines Apts. 2001 23 2 Compliant 06/26/2019 07/19/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
2022 – 2023 CAPER 27
Project
Name
Year
Built
Total
Units
HOME
Units
Compliance
Status
Prior
Inspection
3-yr.
Inspection
Next
Insp.
Reason
for non-
insp.
Summary
of Issues
Vista Drive
Apts. 2004 24 1 Compliant 07/23/2019 08/29/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Westwood
Ambassador 1994 42 10 Compliant 06/28/2019 08/29/2022 2025 n/a No
inspections
were
needed as
the next
inspection
is not due
until 2025.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b)
Developments are required to submit marketing plans and updates of said plans for the Housing Division to review. The City of Santa Clara is also working with the Lawyer Committee, who is also working with the County and other county jurisdictions, to draft and approve its Affirmatively Further Fair Housing (AFFH) Plan. The City’s assessment of its affirmative marketing actions for HOME units is adequate. We are hopeful that when the AFFH is completed, it will help in bolstering our efforts.
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics There was a total of $193,874.73 of Program Income that was drawn during PY2022. $4,470.26 was used for administration and $189,404.50 was used for Tenant Based Rental Assistance. 26 households were assisted with these funds.
Other actions taken to foster and maintain affordable housing. 24 CFR 91.220(k) The City of Santa Clara is committed to ensuring availability of affordable housing to moderate, low, very-low and extremely-low income households through the adoption of the Affordable Housing Ordinance and Impact Fees. new requirements include a combination of inclusionary requirements for residential projects and impact fees for smaller projects and nonresidential projects to provide a steady stream of affordable housing units and income to fund the provision of affordable housing projects across the City.
The current rental development pipeline is robust. The City works with the County of Santa Clara to infuse local Measure A funds into affordable rental projects. The rental development pipeline is shown in the table below.
2022 – 2023 CAPER 28
Project ELI
< 30% AMI
VLI
30 50% AMI
LI
50-80% AMI
Mod
80-120% AMI
Totals
90 N Winchester (Corre) 59 72 32 18 181
2330 Monroe Street (Freebird) 16 10 29 10 65
3575 De La Cruz (Habitat) 0 0 6 7 13
3337 Kifer Rd. (Abode Services) 35 35 0 0 70
1601 Civic Center Dr. (Charities) 40 40 40 0 120
2310 Calle Del Mundo (Ensemble) 0 32 103 15 150
3941 Stevens Creek Blvd. 0 0 46 13 59
Totals 150 189 256 63 658