City of Santa Clara
Meeting Minutes
Council and Authorities Concurrent Meeting
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10/10/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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Closed Session - 4:00 PM | Study Session - 5:30 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in Council Chambers
Mayor Gillmor called the meeting to order at 4:02 p.m.
Roll Call
Councilmember Kathy Watanabe, Councilmember Raj Chahal, Councilmember Karen Hardy, Vice Mayor Kevin Park,
Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor
Present: 7 -
1.A 23-1217
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jō
van Grogan, Nadine Nader, Aracely Azevedo,
Marco Mercado, Charles Sakai, Glen Googins
Employee Organization(s):
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #9A-Unclassified Police Management Employees
1.B 23-1218
Conference with Real Property Negotiators (CC)
Pursuant to Gov. Code § 54956.8
Property: 575 Pomeroy Avenue, Santa Clara, CA 95051-6131, APN: 293-09-005
City Negotiators: Jōvan D. Grogan, Cynthia Bojorquez, Elizabeth Klotz Negotiating Parties: Kilarney Farms Swim Center Inc.
Under Negotiation: Purchase of Real Property (provisions, price and terms)
Public Comment
There were none.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting into Closed Session at 4:04 p.m. 5:30 PM STUDY SESSION
Call to Order in Council Chambers
Mayor Gillmor called the Study Session to order at 5:28 p.m.
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Confirmation of Quorum of Council Attendance
Assistant City Clerk Pimentel confirmed a quorum of the Council was present.
Roll Call of Youth Commission
2. 23-859
Chair Keith Maben, Vice Chair Kira Liang, Commissioner Fatimah Ismail, Commissioner Maryam Ismail, Commissioner Khadeejah Khan, Commissioner Simren Garg, Commissioner Malia Martin, Commissioner Samarth Suresh, Commissioer Hiranya Parrkh, Commissioner Namita Gaidhani and Alternate Commissioner Julia Arias from the Youth Commission were present.
Joint City Council and Youth Commission Dinner Meeting
The Council and Youth Commission had their joint dinner meeting and the Youth Commission shared their accomplishments and held discussion on their 2023-2024 work plan ideas.
7:00 PM COUNCIL REGULAR MEETING
Call to Order in Council Chambers
Mayor Gillmor called the meeting to order at 7:04 p.m.
Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.
Councilmember Jain recited the Statement of Values.
Assistant City Clerk Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.
Mayor Gillmor had a moment of silence for Senator Dianne Feinstein and for the conflict in the Middle East.
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported there was no reportable action from the October 4, 2023 Closed Session. He also reported that there was no reportable action for the two Closed Session items on tonight's agenda.
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CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
City Attorney Googins requested to continue Item 6 to the October 24, 2023 meeting.
Mayor Gillmor stated she is recusing on the vote to continue this item due to a potential conflict of interest as she has income property located within 500 feet of the subject streets.
Vice Mayor Park presided over the meeting.
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to continue Item 6 to the October 24, 2023 meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Recused: Mayor Gillmor1 -
SPECIAL ORDER OF BUSINESS
3.A 23-946
3.B 23-947
Proclaim October 2023 as Hindu American Awareness and Appreciation Month
Mayor Gillmor proclaimed October 2023 as Hindu American Awareness and Appreciation Month.
Satish Chandra from the Hindu American Foundation, Dr. Romesh Japra from Festival of Globe, and Kaushal Varshney from Sewa International accepted the proclamation.
Proclaim October 2023 as Domestic Violence Awareness Month Mayor Gillmor proclaimed October 2023 as Domestic Violence Awareness Month.
Tejeswi Dodda, Self-Sufficiency Coordinator at Maitri, and Cris Paden, Board Member of Next Door Solutions accepted the proclamation and provided brief comments.
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3.C 23-1244
3.D 23-1245
CONSENT CALENDAR
Proclaim October 9, 2023, as Hangul Day
Mayor Gillmor proclaimed October 9, 2023 as Hangul Day.
Dr. Eun Hee Koo, Chairperson at the Korean Language and Culture Foundation, accepted the proclamation and shared brief remarks.
Proclaim October 2023 as Filipino American History Month Mayor Gillmor proclaimed October 2023 as Filipino American History Month.
Consul Jed Martin Llona of the Philippine Consulate General in San Francisco and Community Leader Don Orozco accepted the
proclamation and shared brief remarks.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the Consent Calendar.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.A 23-22
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Youth Commission - May 9, 2023
Parks & Recreation Commission - August 15, 2023
Senior Advisory Commission - August 28, 2023
Cultural Commission - August 7, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the minutes of the May 9, 2023 Youth Commission meeting; August 15, 2023 Parks & Recreation Commission meeting; the August 28, 2023 Senior Advisory Commission meeting; and the August 7, 2023
Cultural Commission meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.B 23-118 Action on Award of Contract for the Memorex and San Tomas Junction Transmission Line Extension Projects Contract No. 2449-9668 & 2442-9668 to Henkels & McKoy West funded by the Electric Utility Capital Fund
Recommendation:
1. Award a Public Works Contract for the Memorex and San Tomas Junction Transmission Line Extension Projects to the lowest responsive and responsible bidder, Henkels & McKoy West, in the amount of $4,631,813 funded by the Electric Utility Capital Fund, and authorize the City Manager to execute the Public Works Contract, subject to the review and approval as to form by the City Attorney, and any and all documents associated with, and necessary for the award, completion, and acceptance of these Projects ; and
2. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $694,772, for a total not to exceed amount of $5,326,585.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to award a Public Works contract for the Memorex and San Tomas Junction Transmission Line Extension Projects to the lowest responsive and responsible bidder, Henkels & McKoy West, in the amount of $4,631,813 funded by the Electric Utility Capital Fund, and authorize the City Manager to execute the Public Works contract, subject to the review and approval as to form by the City Attorney, and any and all documents associated with, and necessary for the award, completion, and acceptance of these Projects ; and to authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $694,772, for a total not to exceed amount of $5,326,585.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.C 23-119 Action on Award of Contract for the Freedom Circle Junction Cut-In Transmission Line Extension Project Contract No. 2451 to Henkels & McCoy West funded by the Electric Utility Capital Fund
Recommendation:
1. Award a Public Works Contract for the Freedom Circle Junction Cut-In Transmission Line
Extension Project to the lowest responsive and
responsible bidder, Henkels and McCoy West, in the amount of $398,860 funded by the Electric Utility Capital Fund, and authorize the City Manager to execute the Public Works Contract and any and all documents associated with, and necessary for the award, completion, and acceptance of this Project subject to the review and approval as to form by the City Attorney and
2. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $59,829, for a total maximum compensation of $458,689.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to award a Public Works contract for the Freedom Circle Junction Cut-In Transmission Line Extension Project to the lowest responsive and responsible bidder, Henkels and McCoy West, in the amount of $398,860 funded by the Electric Utility Capital Fund, and authorize the City Manager to execute the Public Works Contract and any and all documents associated with, and necessary for the award, completion, and acceptance of this Project subject to the review and approval as to form by the City Attorney; and to authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $59,829, for a total maximum compensation of $458,689.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.D 23-1048 Action to Amend the Community Development Department’s Building Division Consultant Agreements for Plan Review and Inspection Services, and Approve the Related Budget Amendment
Recommendation:
1)
Approve and authorize the City Manager to execute 9 plan check agreement Amendments and 1 new plan check Agreement, in final forms approved by the City Attorney, with an increase in the maximum aggregate compensation of $2,949,000 by $2,200,000 for a new revised amount of $5,149,000, with the following firms:
· 4Leaf, Inc. Amendment No. 2
· Bureau Veritas North America, Inc. Amendment No. 1
· CSG Consultants, Inc. Amendment No. 2
· Interwest Consulting Group, Inc. Agreement
· Jason Addison Smith Consulting Services, Inc. (JAS Pacific) Amendment No. 2
· Plan Review Consultants, Inc. Amendment No. 5
· Shums Coda Associates, Inc. Amendment No. 6
· Synergetic Consulting Amendment No. 3
· TRB + Associates, Inc. Amendment No. 6
· West Coast Code Consultants, Inc. Amendment No. 4; and 2) Approve the FY 2023/24 budget amendment in the Building Development Services Fund to increase the appropriation to the Community Development Department by $2,200,000 and reduce the unrestricted ending fund balance by $2,200,000 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute nine plan check agreement Amendments and one new plan check agreement, in final forms approved by the City Attorney, with an increase in the maximum aggregate compensation of $2,949,000 by $2,200,000 for a new revised amount of $5,149,000, with the following firms: 4Leaf, Inc. Amendment No. 2; Bureau Veritas North America, Inc. Amendment No. 1; CSG Consultants, Inc. Amendment No. 2; Interwest Consulting Group, Inc. Agreement; Jason Addison Smith Consulting Services, Inc. (JAS Pacific) Amendment No. 2; Plan Review Consultants, Inc. Amendment No. 5; Shums Coda Associates, Inc. Amendment No. 6; Synergetic Consulting Amendment No. 3; TRB + Associates, Inc. Amendment No. 6; West Coast Code Consultants, Inc. Amendment No. 4; and to approve the FY 2023/24 budget amendment in the Building Development Services Fund to increase the appropriation to the Community Development Department by $2,200,000 and reduce the
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unrestricted ending fund balance by $2,200,000.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.E 23-936 Action on a Grant Agreement with the California Office of Traffic Safety, and Amendment No. 1 to the Agreement with Safe Moves, Inc., for the Safe Routes to School Program, and Related Budget Amendments Recommendation:
1. Authorize the City Manager to execute and take all necessary steps to approve the Grant Agreement between the City of Santa Clara and the State of California Office of Traffic Safety in the amount of $45,200 for the Safe Routes to School Program, in a final form approved by the City Attorney;
2. Authorize the City Manager to execute Amendment No. 1 to the Agreement with Safe Moves, Inc. to increase the maximum compensation by $45,200 for a revised not-to-exceed amount of $645,200, to provide equipment and services in support of the Safe Routes to School Program, in a final form approved by the City Attorney;
3. Authorize the City Manager to make minor modifications to both agreements and to extend the terms, if needed, in a final form approved by the City Attorney; and
4. Approve the FY 2023/24 budget amendment in the Streets and Highways Capital Fund to increase the Other Agencies Revenue estimate by $45,200 to recognize grant funding for the OTS grant and establish the 2023 Santa Clara School Pedestrian and Bicycle Safety Project in the amount of $45,200 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute and take all necessary steps to approve the Grant Agreement between the City of Santa Clara and the State of California Office of Traffic Safety in the amount of $45,200 for the Safe Routes to School Program, in a final form approved by the City Attorney; to authorize the City Manager to execute Amendment No. 1 to the Agreement with Safe Moves, Inc. to increase the maximum compensation by $45,200 for a revised not-to-exceed amount of $645,200, to provide equipment and services in support of the Safe Routes to School Program, in a final form approved by the City Attorney; to authorize the City Manager to make minor
modifications to both agreements and to extend the terms, if needed, in a final form approved by the City Attorney; and to approve the FY 2023/24 budget amendment in the Streets and Highways Capital Fund to increase the Other Agencies Revenue estimate by $45,200 to recognize grant funding for the OTS grant and establish the 2023 Santa Clara School Pedestrian and Bicycle Safety Project in the amount of $45,200.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.F 23-995
Action on Amendment No. 1 to the Agreement with Real Environmental Products, LLC for Landfill Gas Collection System Repair and Maintenance Services
Recommendation:
Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with Real Environmental Products, LLC to increase the maximum compensation by $300,000 for a total contract amount of $1,300,000 over the five-year term for landfill gas collection system repair and maintenance services, subject to appropriations.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with Real
Environmental Products, LLC to increase the maximum
compensation by $300,000 for a total contract amount of $1,300,000 over the five-year term for landfill gas collection system repair and maintenance services, subject to appropriations.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.G 23-925 Action on Amendment No. 5 to the Contract Between the County of Santa Clara and City of Santa Clara Congregate Meals Program
Recommendation: 1. Approve and authorize the City Manager to execute Amendment No. 5 to the Contract Between the County of Santa Clara and City of Santa Clara - Congregate Meals at the Santa Clara Senior Center in an amount not to exceed $139,308 for FY 2023/24 for a total contract amount not to exceed $636,818, in a final form approved by the City Attorney; and
2. Authorize the Office of the City Manager to negotiate and execute minor amendments to the Agreement, in a final form approved by the City Attorney, subject to Council appropriation of funds; and
3. Approve the related FY 2023/24 budget amendment in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate and the Senior Nutrition Program appropriation by $14,390 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute Amendment No. 5 to the Contract Between the County of Santa Clara and City of Santa Clara - Congregate Meals at the Santa Clara Senior Center in an amount not to exceed $139,308 for FY 2023/24 for a total contract amount not to exceed $636,818, in a final form approved by the City Attorney; to authorize the Office of the City Manager to negotiate and execute minor amendments to the Agreement, in a final form approved by the City Attorney, subject to Council appropriation of funds; and to approve the related FY 2023/24 budget amendment in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate and the Senior Nutrition Program appropriation by $14,390.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.H 23-836 Action to Accept Federal Community Project Funding for the De La Cruz, Lick Mill, Scott Boulevards Bicycle Improvements Project, and the Anna Drive Neighborhood Flood Protection Project; Authorize the City Manager to Execute All Documents Related to Accepting Federal Funding, and Approve the Related Budget Amendments
Recommendation:
1. Accept Federal Funding Under the Community Project Funding administered by the California Department of Transportation and Authorize the City Manager to Execute All Documents Related to Accepting Federal Funding; and
2. Approve the following FY 2023/24 budget amendments:
A.
In the Streets and Highway Capital Fund, increase the Other Agencies Revenue estimate in the amount of $2,725,000 to recognize Federal Community Project funding, decrease the Pedestrian and Bicycle Enhancement Facilities Project in the amount of $354,000, and establish the De La Cruz, Lick Mill, and Scott Boulevards Bicycle Improvements Project in the amount of $3,079,000 (five affirmative Council votes required to
appropriate additional revenue); and
B. In the Storm Drain Capital Fund, increase the Other Agencies Revenue estimate in the amount of $3,000,000 to recognize Federal Community Project funding, decrease the Laurelwood Pump Station Rehabilitation Project in the amount of $400,000, and establish the Anna Drive Neighborhood Flood Protection Project in the amount of $3,400,000 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to accept Federal Funding Under the Community Project Funding administered by the California Department of Transportation and Authorize the City Manager to Execute All Documents Related to Accepting Federal Funding; to approve the following FY 2023/24 budget amendments: A) In the Streets and Highway Capital Fund, increase the Other Agencies Revenue estimate in the amount of $2,725,000 to recognize Federal Community Project funding, decrease the Pedestrian and Bicycle Enhancement Facilities Project in the amount of $354,000, and establish the De La Cruz, Lick Mill, and Scott Boulevards Bicycle Improvements Project in the amount of $3,079,000; and B) In the Storm Drain Capital Fund, increase the Other Agencies Revenue estimate in the amount of $3,000,000 to recognize Federal Community Project funding, decrease the Laurelwood Pump Station Rehabilitation Project in the amount of $400,000, and establish the Anna Drive Neighborhood Flood Protection Project in
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the amount of $3,400,000.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.I 23-1074
Action on a Request for a Special Permit to Allow Outdoor Display of Goods for Sale at 2213 El Camino Real from October 11, 2023 through November 30, 2023
Recommendation:
1. Determine the issuance of the Special Permit to be categorically exempt from formal environmental review pursuant to CEQA Guidelines section 15304(e) (Class 4 - “Minor Alterations to Land”); and
2. Adopt the findings listed in the Report in accordance with City Code Section 18.60.030 and approve the request of a Special Permit to allow for outdoor display and sales events at 2213 El Camino Real from October 11, 2023 through November 30, 2023, subject to conditions.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine the issuance of the Special Permit to be categorically exempt from formal environmental review pursuant to CEQA Guidelines section 15304(e) (Class 4 - “Minor Alterations to Land”); and to adopt the findings listed in the Report in accordance with City Code Section 18.60.030 and approve the request of a Special Permit to allow for outdoor display and sales events at 2213 El Camino Real from October 11, 2023 through November 30, 2023, subject to conditions.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.J 23-1075 Resolution Increasing the Transient Occupancy Tax Rate from 11.5% to
12.5% effective January 1, 2024; and Introduction of an Ordinance Amending Section 3.25.030 of the Santa Clara City Code to Reflect the Increase in the Transient Occupancy Tax Rate
Recommendation:
1. Approve a resolution increasing the Transient Occupancy Tax rate from
11.5% to 12.5% effective January 1, 2024; and
2. Approve the introduction of an ordinance amending section 3.25.030 of the Santa Clara City Code to reflect the increase in the Transient Occupancy Tax rate.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9269 increasing the Transient Occupancy Tax rate from 11.5% to 12.5% effective January 1, 2024; and approve the introduction of an ordinance amending section 3.25.030 of the Santa Clara City Code to reflect the increase in the transient Occupancy Tax rate.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.K 23-1140
Action on Council and Authorities Concurrent and Stadium Authority Meetings for 2024
Recommendation:
Set the 2024 calendar year Council and Authorities Concurrent and Stadium Authority as reflected on the attached calendar.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the 2024 Calendar Year
meetings for the Council and Authorities Concurrent and Stadium Authorities.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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4.L 23-1167 Action on Silicon Valley Power’s Updated Sponsorship List of Annual Events and Activities and Continued Delegation of Authority to City Manager to Approve Additional Sponsorships of up to $10,000 Recommendation:
1. Approve Silicon Valley Power’s annual sponsorship support of the events and activities listed in Attachment 1; and
2. Authorize the City Manager to approve additional sponsorships of up to $10,000 per event through the execution of the Silicon Valley Power Sponsorship Application in substantially the form set forth in Attachment
2. A motion was made by Councilmember Becker, seconded by Councilmember Hardy, to approve Silicon Valley Power's
annual sponsorship support of the events and activities listed in Attachment 1 and to authorize the City Manager to approve additional sponsorships of up to $10,000 per event through the execution of the Silicon Valley Power Sponsorship Application in substantially the form set forth in Attachment 2.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.M 23-637
Action on Amendments to Council Policy 035 (“Naming of Facilities”) as recommended by the Governance and Ethics Committee
Recommendation:
Adopt a Resolution amending Council Policy 035 on Naming of Facilities.
A motion was made by Councilmember Becker, seconded
by Councilmember Hardy, to adopt Resolution 23-9270
amending Council Policy 035 on Naming of Facilities.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
4.N 23-752
Note and file the 2023 Report on Flood Insurance Coverage Assessment Recommendation: Note and file the Report on Flood Insurance Coverage Assessment.
A motion was made by Councilmember Becker, seconded
by Councilmember Hardy, to note and file the report on
Flood Insurance Coverage Assessment.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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PUBLIC PRESENTATIONS
Jessie Tsao, Howard Ruzgani, Felix Lu, and Jennifer Lu spoke on the proposed AT&T cell tower installation in their neighborhood.
Howard Gibbins spoke on illegal street vendors at the Levi’s Stadium and thanked City staff on their efforts to prevent illegal street vending.
Kevin Zacher, Head Coach of Santa Clara Swim Club, spoke about the International Swim Center and pools in the City.
Kirk Vartan (time given by Marguerite Lee) shared a video.
Caller 2669 provided remarks on the age of discovery.
City Attorney Googins provided a brief response related to the Public Comment regarding the cellphone towers.
CONSENT ITEMS PULLED FOR DISCUSSION
There were no Consent Items pulled for discussion.
PUBLIC HEARING/GENERAL BUSINESS
5. 23-1269 Informational Presentation by the Cities Association of Santa Clara County on a Proposed Joint Powers Agreement to Establish the Cities Association of Santa Clara County Joint Powers Agency
Recommendation:
Receive the Cities Association of Santa Clara County’s presentation; and discuss and provide feedback on the proposed Joint Powers Agreement to establish the Cities Association of Santa Clara County Joint Powers Agency.
Chappie Jones with the Cities Association of Santa Clara gave a Powerpoint presentation on the proposed Joint Powers Agreement to establish the Cities Association of Santa Clara County Joint Powers Agency.
Council questions followed.
Andrew Shen and Shali Sirkay of the Cities Association of Santa Clara responded to Council questions.
Public Comment:
John Haggerty
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6. 23-1251 Continuance Until October 24, 2023 of the Public Hearing Scheduled for a Tentative Parcel Map, Rezone, and Architectural Review to Add a Second-Story Accessory Dwelling Unit and Create Two Separate Lots Each with an Existing Residence and a New Detached Garage on the Property Located at 1365 Main Street and 1070 Lewis Street Recommendation:
Open the Public Hearing and then immediately continue this Public Hearing item to the October 24, 2023 City Council meeting.
Mayor Gillmor recused herself from this item due to a potential of conflict as she owns property within 500 feet of the subject properties and left the dais at 7:12 p.m.
Vice Mayor Park presided over this item.
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to open the Public Hearing and continue this Public Hearing until the October 24, 2023 City Council Meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Recused: Mayor Gillmor1 -
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7. 23-1090 Public Hearing: Action on a Rezone to Planned Development and Architectural Review for a First- and Second-Story Addition to a Single-Family Residence at 1485 Bellomy Street
Recommendation:
1. Determine the project to be categorically exempt from CEQA under Class 1(e)(2) (Existing Facilities).
2. Adopt a resolution to approve a Rezone from PD - Planned Development to PD to allow a 615 square foot first-floor addition and 1,008 square foot second-floor addition at 1485 Bellomy Street, subject to conditions of approval.
3. Adopt a resolution to approve an Architectural Review of the proposed first- and second-story addition at 1485 Bellomy Street, subject to conditions of approval.
Councilmember Jain recused himself from this item due to a potential conflict of interest due to the proximity of this project from his personal residence.
City Manager Grogan introduced this agenda item.
Community Development Director Crabtree provided the PowerPoint presentation.
Applicant Giovanni Bui provided a PowerPoint presentation.
Public Comment:
Anne Kepner
Candida Diaz
Jim Babcock
Carmen Bliss
Amira Sabetic
Ed Stocks
Joel Jaquez
Peter Diaz
Julie Salinas (time given by Cara Pham, Anna Klaramaj, Rebecca Fung, and Andrew Fung)
Rob Mayor (time given by Suelinn Moore)
Janet Stevenson
Adam Thompson
Shea Salinas
Mike Neunfinger
Gabby & LaDonna
Vinicius
Elizabeth Wallam
Alfonse Pham
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Applicant Bui provided rebuttal to Public Comment.
A motion was made by Councilmember Becker, seconded by
Vice Mayor Park, to close the Public Hearing.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -
Recused: Councilmember Jain1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine project is categorically exempt from CEQA under Class 1(e)(2) (Existing Facilities); to adopt a resolution to approve a Rezone from PD - Planned Development to PD to allow a 615 square foot first-floor addition and a 1,008 square foot second-floor addition at 1485 Bellomy Street, subject to conditions of approval; and adopt a resolution to approve an Architectural Review of the proposed first- and second-story addition at 1485 Bellomy Street, subject to conditions of approval.
Council deliberations followed.
Councilmember Hardy withdrew her motion.
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, to return this item back to staff for a redesign and return to City Council for consideration at a future meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Vice Mayor Park1 -
Recused: Councilmember Jain1 -
Mayor Gillmor called a meeting recess at 11:08 p.m.
Counilmember Jain returned to the dais at 11:13 p.m.
Mayor Gillmor reconvened the meeting at 11:14 p.m.
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, that this item be Adopted. The
motion carried by the following vote:
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Vice Mayor Park1 -
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Recused: Councilmember Jain1 -
8. 23-1159 Silicon Valley Power Quarterly Update
Recommendation: Note and file the Silicon Valley Power Quarterly Update.
Silicon Valley Power Chief Utility Officer Pineda gave a Powerpoint presentation on the quarterly update.
Council questions and comments followed.
Chief Utility Officer Pineda responded to Council questions.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the Silicon Valley Power Quarterly Update.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
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9. 23-122 Action Authorizing the City Manager to Negotiate and Execute an Agreement with HD Hyundai Electric America Corporation for the Purchase of Up to Twelve (12) High Voltage Transformers to be Funded by the Electric Utility Capital Fund
Recommendation:
Authorize the City Manager to:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15061 (b)(3) of Title 14 of the California Code of Regulations;
2. Negotiate and execute an agreement with HD Hyundai Electric America Corporation (Agreement) for the manufacture and delivery of up to twelve (12) High Voltage Transformers including delivery, installation, and related services for a not to exceed amount of $81,392,908 funded by the Electric Utility Capital Fund inclusive of delivery, installation, commissioning, a five-year warranty, and all applicable sales taxes, subject to the review and approval as to form by the City Attorney; and
3. Authorize the City Manager to take any actions as necessary to implement and administer the Agreement and negotiate and execute amendments to the Agreement (a) extend the term or schedule of performance; and (b) increase the maximum compensation by $8,100,000 for design changes and any unanticipated issues that may arise during production or commissioning of the transformers, subject to the appropriation of funds and the review and approval as to form by City Attorney.
Councilmember Chahal recused himself due to a potential conflict of interest as he has property located near the site and and left the meeting at 11:44 p.m.
Chief Utility Officer Pineda provided a Powerpoint presentation on the agreement with HD Hyundai Electric America Corporation for the purchase of up to twelve high voltage transformers.
Council questions followed.
A motion was made by Councilmember Jain, seconded by
Councilmember Becker, to authorize the City Manager to: 1) Determine that the proposed actions are exempt from CEQA pursuant to Section 15061 (b)(3) of Title 14 of the California Code of Regulations; 2) Negotiate and execute an agreement with HD Hyundai Electric America Corporation (Agreement) for the manufacture and delivery of up to twelve (12) High Voltage Transformers including delivery, installation, and related services for a not to exceed amount of $81,392,908 funded by the Electric Utility Capital Fund inclusive of delivery, installation, commissioning, a five-year warranty, and all applicable sales taxes, subject to the review and approval as to form by the City Attorney;
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and 3) Authorize the City Manager to take any actions as necessary to implement and administer the Agreement and negotiate and execute amendments to the Agreement (a) extend the term or
schedule of performance; and (b) increase the maximum
compensation by $8,100,000 for design changes and any
unanticipated issues that may arise during production or commissioning of the transformers, subject to the appropriation of funds and the review and approval as to form by City Attorney.
Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Mayor Gillmor reported she attended the League of California Cities annual conference and shared some of the sessions she attended. She also reported on attending an Art Exhibit at Santa Clara University. Lastly, Mayor Gillmor reported she attended the grand opening of the Tai Ji Men Qigong Academy.
Vice Mayor Park reported he also attended the League of California Cities annual conference as well as the grand opening of the Tai Ji Men Qigong Academy.
Councilmember Becker thanked Councilmember Chahal for attending the CalTrain meeting on September 25, 2023 on his behalf and announced that train service from San Francisco to Millbrae will be suspended on weekends on October 7 and October 8 and October 14 and October 15 to work on the electrification of its fleet.
Councilmember Jain reported he attended the Northern California Power Agency Annual Conference on October 4 through October 6.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan stated there was no report.
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ADJOURNMENT
Councilmember Watanabe adjourned the meeting in memory of Douglas E.
Barry.
Councilmember adjourned the meeting in memory of Laura Annette Saiu.
A motion was made by Councilmember Becker, seconded by Vice Mayor Park, to adjourn the meeting at 11:59 p.m. in memory of Douglas E.
Barry and Laura Annette Saiu.
Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -
Absent: Councilmember Chahal1 -
23-1336 Moment of Silence/Adjournment
The next regular scheduled meeting is on Tuesday, October 24, 2023 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 10/10/2023
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Assistant City Clerk/Secretary
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