Stevens Creek Corridor Steering Committee
Meeting Agenda
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10:00 AMFriday, November 3, 2023
ZOOM WEBINAR REGISTRATION:
Webinar Registration - Zoom
To register and receive meeting login information, please visit:
https://us02web.zoom.us/webinar/register/WN_J3q66ezxR82R_GtAdB5Udg#/registration To submit comments during or before the meeting or participate via zoom, email:
[email protected].
The Stevens Creek Corridor Steering Committee was created to provide guidance and oversee the planning work involved in the Stevens Creek Corridor Study, a collaborative effort between the Cities of San José, Santa Clara, and Cupertino, the County of Santa Clara, and the Valley Transportation Authority (VTA). The Committee will improve transportation options along the corridor and increase the collaboration between the cities and agencies represented to bring our residents a more traversable and
interconnected future.
Invited:
Vice Mayor Rosemary Kamei, City of San José, Stevens Creek Corridor Vision Study Chair Councilmember Dev Davis, City of San José
Mayor Hung Wei, City of Cupertino
Mayor Lisa Gillmor, City of Santa Clara
Councilmember Anthony Becker, City of Santa Clara
Supervisor Susan Ellenberg, Santa Clara County
Supervisor Cindy Chavez, Santa Clara County
Board Member Margaret Abe-Koga, Santa Clara Valley Transportation Authority
1. Introductions
Committee Chair Vice Mayor Kamei of San José to lead introductions of participating agencies.
2. Steering Committee Administration
a. For Discussion and Action: Approve last meeting Minutes (June 23, 2023)
23-1355
Approve last meeting minutesRecommendation:
Stevens Creek Corridor Steering
Committee
Meeting Agenda November 3, 2023
b. For Discussion and Action: Adopt Committee bylaws23-1356 Adopt Committee bylawsRecommendation:
3. Community Engagement Process To Date
4. Identified Needs - CAG and Engagement Briefing (summary approach options for Steering Committee and outcomes from CAG)
5. Steering Committee Needs Input and Vision Statement Guidance
6. Next Steps
a. For discussion and action: Future Steering Committee meeting dates b. a. Wednesday, April 10, 2024 - 10am to noon
b. Wednesday, August 28, 2024 - 10am to noon
7. Public Comment
Members of the Public are invited to speak on any item that is within the subject matter jurisdiction of the Committee. Meeting attendees are usually given two (2) minutes to speak on any discussion item and/or during the online ZOOM virtual webinar forum; the time limit is at the discretion of the Steering Committee and may be limited when appropriate. Speakers using a translator will be given twice the time allotted to ensure non-English speakers receive the same opportunity to directly address the Committee.
If you would like to provide public comment, please see the directions below. All members of the public will remain on mute until the individual identifies they would like to speak and then will be unmuted.
The procedure for this meeting is as follows during public comment:
●
City Staff will call out names of the public who identified the items they want to speak on.
You may identify yourself by the “Raise Hand” feature on Zoom, or dial *9 on your phone. ● As your name is called, City Staff will unmute you to speak. After we confirm your audio is working your allotted time will begin.
8. ADJOURNMENT
Stevens Creek Corridor Steering
Committee
Meeting Agenda November 3, 2023
Electronic device instructions:
For participants who would like to join electronically from a PC, Mac, Ipad, iPhone or Android device, please register at the link below to receive information on how to access and participate in the meeting virtually:
To register and receive meeting login information, please visit:
https://us02web.zoom.us/webinar/register/WN_J3q66ezxR82R_GtAdB5Udg#/registration Please ensure your device has audio input and output capabilities. During the session, if you would like to comment, please use the ‘raise hand’ feature in Zoom conference call.
1. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause audio feedback.
2. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time limit allotted Telephone device instructions:
To access the meeting via phone, please register for the meeting by clicking below and you will receive instructions on how to access the meeting via phone via email:
https://us02web.zoom.us/webinar/register/WN_J3q66ezxR82R_GtAdB5Udg#/registration Public Comments prior to meeting: If you would like to submit your comments prior to or during the meeting, please email them to [email protected].
Comments received will be included as a part of the meeting record but will not be read aloud during the meeting.
The Committee is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public.
Stevens Creek Corridor Steering
Committee
Meeting Agenda November 3, 2023
You may speak to the Steering Committee about any discussion item that is on the agenda, and you may also speak during Public Comments on items that are not on the agenda and are within the subject matter jurisdiction of the Steering Committee. Please be advised that, by law, the Steering Committee is unable to discuss or take action on issues presented during Public Comments. Pursuant to Government Code Section 54954.2, no matter shall be acted upon unless listed on the agenda, which has been posted not less than 72 hours prior to meeting. Agendas, Staff Reports, and some associated documents for agenda items may be viewed on the Internet at https://www.sjdistrict1.com/stevens-creek- corridor.html. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection by clicking the link associated specifically to documents on this agenda, at the same time that the public records are distributed or made available to the legislative body. Any draft resolutions or other items posted on the Internet site or distributed in advance of the commission meeting may not be the final documents approved by the commission.
Contact the Office of District 1, San José for the final document.
On occasion the Steering Committee may consider agenda items out of order.
The Steering Committee meets occasionally, with special meetings as necessary.
Individuals who require an auxiliary aid or service for effective communication, or any other disability related modification of policies or procedures,m or other accommodation, in order to participate in program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Please direct correspondence and questions to:
City of San José
District 1
18th Floor
200 East Santa Clara Street, San José, California 95113 Tel: (408) 535-4901
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1355 Agenda Date: 11/3/2023
REPORT TO STEVENS CREEK CORRIDOR STEERING COMMITTEE
SUBJECT
For Discussion and Action: Approve last meeting Minutes (June 23, 2023)
ATTACHMENT
Stevens Creek Corridor Steering Committee Meeting - Minutes Jun 23, 2023 (DRAFT)
RECOMMENDATION
Approve last meeting minutes
City of Santa Clara Printed on 10/27/2023Page 1 of 1
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Stevens Creek Corridor Steering Committee Meeting Minutes (DRAFT) June 23, 2023, 3:00 PM
Hybrid Meeting
San José City Hall City Manager’s Conference Room (17 th Floor) and Virtually
Steering Committee Members Present
Vice Mayor Rosemary Kamei, City of San José (Chair)
Mayor Hung Wei, City of Cupertino
Mayor Lisa Gillmor, City of Santa Clara
Council Member Anthony Becker, City of Santa Clara
Supervisor Cindy Chavez, County of Santa Clara
Speakers Present:
Omar Din - City of San José, Council Assistant to Vice Mayor Rosemary Kamei - District 1 David Gomez - City of San José, Chief of Staff to Vice Mayor Rosemary Kamei - District 1 Ramses Madou - City of San José, Division Manager of Planning, Policy, and Sustainability for the Department of Transportation
Sean Daly, Consultant Team, Project Manager, Iteris
Corinne Winter, Consultant Team, Deputy Project Manager, Winter Consulting Christian Ollano, Consultant Team, Engagement Lead, Winter Consulting
Members of the Public Present:
Seth Barberea (in-person)
Wes Lee (in-person)
Royce Li (in-person)
Chris Giangreco (in-person)
Andar (online)
Arun (online)
Hope Cahan (online)
Janice Orellano (online)
Monica Mallon (online)
Harun Neil (online)
Ivan (online)
Jen Shearin (online)
Suyash (online)
Calley Wang (online)
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
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Pat Wilfren (online)
Maria Ynes Ortega (online)
*Note that there were also several members of the public present online without a name.
1. Welcome & Introductions
Vice Mayor Rosemary Kamei of San José welcomed attendees and led introductions of participating agencies.
2. Steering Committee Administration
Vice Mayor Rosemary Kamei led discussion on Committee bylaws, including identification of voting members.
● For discussion and action: Committee bylaws
○ Bylaw modifications:
■ Add language to Preamble to emphasize the purpose of the committee: “The Committee will improve transportation options along the corridor and increase the collaboration between the cities and agencies represented to bring our residents a more traversable and interconnected future.”
■ Modifications to Section 103: The committee shall consist of 9 members: 5 primaries and 4 alternates (VTA will only have 1 representative). Alternates must be elected officials, omitting the ability to elect high-level staff members of respective jurisdictions’ administrations.
● Therefore, a quorum will be 3.
■ Modifications to Section 205: Reflect the change of introducing a Vice Chair (replacing a Chair Pro Tempore).
■ Modifications to Section 402, Special Meeting: Replace “city policy” with “the represented jurisdictions policy” (i.e., Item A, C) ■ Modifications to Section 600, Provision of Amending Bylaws:
Replace “city” with “represented jurisdictions”
■ Embed in bylaws that updates, agenda, and any necessary meeting materials are to be sent out to the public at least a week in advance.
● Public Comment
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAPITAL OF SILICON VALLEY
Members of the public that provided public comment on this item mentioned that current bylaws leave limited opportunities for public input and recommended there be more opportunities for members of the public to have a more active role.
○ No members of the public online or via phone provided input re: this agenda item.
○ Chris Giangreco (in-person): Concerned that bylaws do not make room for public input at the table. There is only an opportunity to make comments to the committee. Members of the public should be able to have an active role in this committee.
● Councilmember Andrew Becker: Motions for approval of bylaw modifications. ○ Supervisor Cindy Chavez: Seconds motion, commenting that community engagement comments be revisited during agenda item 4 on the community engagement plan.
○ Motion carries to accept bylaw modifications unanimously.
3. Study Update
Consultant Sean Daly of Iteris to lead an informational presentation with an overview of the study updates, including information on corridor, study goals, and agreements made.
Key highlights include:
● Geographic Scope: Stevens Creek Boulevard starting at Foothill Blvd in Cupertino and heading West toward Downtown San José, Cupertino to West of Downtown San José at Obama Avenue.
● Purpose of Study: To create a shared vision roadmap for the transportation investment in the corridor that will bring value to the surrounding communities and balance diverse mobility needs and opportunities.
● Study Outcomes:
○ Development of a shared vision statement that will include measurable components
○ Development of a vision implementation plan
● Project Management:
○ Consultant Team of Winter Consulting and Iteris facilitates bi-weekly Working Group meetings for project coordination.
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
○ The Working Group is composed of transportation staff from the Cities of San José, Santa Clara, Cupertino, County of Santa Clara, and VTA. ○ Steering Committee of elected officials, which will meet four (4) occurrences throughout the Study to receive study updates and approve major study deliverables.
○ Winter Consulting will carry out activities indicated in the final approved engagement plan.
○ Outreach is meant to inform and guide the technical planning of the project.
4. Engagement Plan
Christian Ollano of Winter Consulting provided an overview of the community engagement plan. The plan was informed by previous meetings with Steering Committee members and 1-1s with some key community and neighborhood groups situated along the corridor.
○ Key highlights of the plan include:
■ Purpose: To gather authentic community input aimed at informing the creation of two (2) study outcomes: (1) A unified Vision statement and (2) Adoption of a Vision and Implementation Plan to be approved by the Steering Committee next year.
■ Engagement approach: Centers on creating accessible engagement experiences for people from all different types of lived experiences, cultures, languages, and backgrounds, with an emphasis on lifting up voices historically marginalized in the public participatory process and ensuring equitable representation from the various jurisdictions involved in the study.
■ Activities: The plan includes a robust set of activities, including, but not limited to, walk/bike/transit tours, focus groups, pop-up workshops, and online community workshops.
■ Digital engagement: The study includes a website (stevenscreekvision.com), stakeholder mailing list, and survey component.
■ Input collection: Input will be collected into one singular source to ensure no comment is lost and all comments are incorporated into the final study products. ○ Summary of outreach to date:
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
■ The Consultant Team met with Steering Committee members and representatives of many key community organizations on the corridor.
■ Key insights and recommendations from the initial outreach:
● Issues: safety, corridor cohesion, connectivity, congestion mitigation ● include business communities in addition to community groups during outreach efforts
● Incorporate input from other relevant plans and studies that impact the corridor and communities along the corridor
● Consider ever-changing and future transportation technology ● Provide recommendations for short-term and long-term solutions ● General interest around a unified vision for the corridor ○ Questions and comments from Steering Committee:
The Steering Committee recommended adding a Community Working Group (CWG) to the community engagement plan and adjusting elements of the scope to accommodate the addition.
■ Up to four (4) meetings, one preceding each of the remaining Steering Committee meetings.
■ CWG meetings should be public and be set during times and days that are convenient for the public.
■ The aim is to receive information that the Steering Committee rec eives so that they can provide input in advance to the Committee meetings and allow the Committee to incorporate feedback from the CWG.
■ CWG should be able to look at the same information that is provided to the Committee.
■ Steering Committee Chair and Vice Chair should designate staff to attend CWG meetings.
■ Members should be representatives of the community along the corridor. ● CWG total members to be around 20 - 25 people, with approximately 5 representatives representing each jurisdiction in the Steering Committee. ● Consider the size of each jurisdiction equitably when determining the representative members of the Community Working Group (i.e., one jurisdiction might need more representation than the other in the Community Working Group).
● The Consultant Team will determine the initial list of CWG representatives and alternatives per jurisdiction for Steering Committee members to review, revise, and approve per their respective jurisdictions.
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
● The Committee Chair will determine if the final CWG list is comprehensive and adequately represents the jurisdictions involved; provide final approval of CWG membership.
Other Steering Committee comments:
● Incorporate discussion around land use/development and housing into the engagement and study.
● Ensure collection of community input on existing conditions and experiences to compare with anticipated changes as a result of the study.
● Public Comment
The following members of the public provided comments on the engagement plan with recommendations to provide engagement in Chinese; considerations for the Community Working Group; mention of current issues on the corridor, including congestion and safety for bicyclists and pedestrians, and recommendations to improve transit:
● Virtual
○ Maria Ines Ortega Barrera
○ Jen Shearin (Walk Bike Cupertino)
○ Harun Neil
○ Suyash
○ Calley Wang
● In-Person:
○ Seth Barbary
○ Chris Giangreco (Winchester Orchard Neighborhood Association) ○ Wes Lee
● Mayor Lisa Gillmor: Motioned to approve outreach and engagement plan with modifications and to be adopted by our Chair.
○ Councilmember Anthony Becker: Seconded the motion.
○ Motion carries with unanimous approval.
5. Next Steps
○ For discussion and action: Future Steering Committee Meeting Dates
■ Proposed dates
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
● Wednesday, November 15, 2023 - 10am to noon
● Wednesday, April 10, 2024 - 10am to noon
● Wednesday, August 28, 2024 - 10am to noon
■ Vice Mayor Rosemary Kamei has a conflict on the November date and recommended November 1st and 8th.
■ Supervisor Cindy Chavez recommended a Doodle poll to be sent to Committee members.
● Requests that Committee members are sent a formal request to elect their alternates for the Steering Committee to formally elect their alternates.
5. Public Comment
Members of the public that provided public comment on items within the subject matter jurisdiction of the Committee are listed below. Public comment included questions on study timeline and recommendations to ensure that meetings and community engagement are transparent and accessible to the general public.
● Andar (online)
● Chris Giangreco (in-person)
7. Adjournment
Meeting adjourned at 5:00pm
Please direct correspondence and questions to:
City of San José
District 1
18th Floor
200 East Santa Clara Street, San José, California 95113 Tel: (408) 535-4901
CITYOF ~
SANJOSE Stevens Creek Corridor Steering Committee
CAP ITAL OF SILICON VALLEY
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1356 Agenda Date: 11/3/2023
REPORT TO STEVENS CREEK CORRIDOR STEERING COMMITTEE
SUBJECT
For Discussion and Action: Adopt Committee bylaws
ATTACHMENT
Bylaws - Steven Creek Corridor Steering Committee - DRAFT
RECOMMENDATION
Adopt Committee bylaws
City of Santa Clara Printed on 10/27/2023Page 1 of 1
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DRAFT
RESOLUTION No. 1
A RESOLUTION OF THE STEVENS CREEK CORRIDOR STEERING COMMITTEE
ADOPTING AND ESTABLISHING RULES FOR THE CONDUCT OF ITS MEETINGS,
PROCEEDINGS AND BUSINESS
WHEREAS, the Stevens Creek Corridor Steering Committee has found it necessary and desirable to adopt Rules of Order for the conduct of its business, NOW THEREFORE, BE IT RESOLVED by the Stevens Creek Corridor Steering Committee, a collaborative committee of the City of San José that the Stevens Creek Corridor Steering Committee does hereby adopt Rules of Order for the conduct of its business, as follows:
RULES OF ORDER
OF THE
STEVENS CREEK CORRIDOR STEERING COMMITTEE
Preamble. These Bylaws are the procedural rules and regulations for the Stevens Creek Corridor Steering Committee. The Stevens Creek Corridor Steering Committee was created to provide guidance and oversee the planning work involved in the Stevens Creek Corridor Study, a collaborative effort between the Cities of San José, Santa Clara, and Cupertino, the County of Santa Clara, and the Valley Transportation Authority (VTA). The Committee will improve transportation options along the corridor and increase the collaboration between the cities and agencies represented to bring our residents a more traversable and interconnected future.
ARTICLE I
GENERAL PROVISIONS
Section 100. Name of Steering Committee
The official body referred to in these Bylaws shall be known and referred to as the “Stevens Creek Corridor Steering Committee.”
Section 101. Office of Stevens Creek Corridor Steering Committee The official office and mailing address of the Stevens Creek Corridor Steering Committee shall be:
-
CityofSanJose–StevensCreekCorridorSteeringCommitteeAttn:OmarDin200EastSantaClaraStreetSanJosé,CA95113 Section102.MeetingPlaceofStevensCreekCorridorSteeringCommittee Exceptas otherwisemaybe providedby the StevensCreekCorridorSteeringCommitteefromtimetotime,theregularmeetingplaceshallbeatSanJoséCityHall,200EastSantaClaraStreet,SanJosé,CA.
Section103.NumberofMembers
TheStevensCreekCorridorSteeringCommitteeshallconsistof5primarymembers,oneappointedfromeachoftheparticipatingjurisdictions(theCitiesofSanJosé,SantaClara,andCupertino,theCountyofSantaClara,andtheValleyTransportationAuthority).EachjurisdictionmayalsoappointanalternatetotheCommitteetoassumetherolesandresponsibilitiesoftheprimarymemberintheeventthattheprimaryisunabletoattendshallhaveonememberappointedtotheStevensCreekCorridorSteeringCommittee.Memberswillbeappointedbythegoverningbodiesofthesefivejurisdictionsorappointedbyexecutivestaff,dependingoneachagencies’generalpractice.Eachofthesemembersshallhaveonevoteonthecommittee.
Section104.TermofMembers
Eachmembershallservea termof two(2)yearscommencingat noononthefirstmeetingofthecalendaryear, andcontinuingtothefirstmeetingofthethirdyear. WiththeexceptionoftheChair, amembermayberemovedfromtheStevensCreekCorridorSteeringCommitteeby a majorityvoteof the StevensCreekCorridorSteeringCommittee,atanytimeandforanyreason.
Section105.Designees
TheStevensCreekCorridorSteeringCommitteemembersmaynotelecttoappointadesigneetoserveasa memberoftheStevensCreekCorridorSteeringCommitteeintheeventthememberisunabletoattendascheduledmeeting.
Section106.VacanciesontheStevensCreekCorridorSteeringCommittee A StevensCreekCorridorSteeringCommitteemembermaybe deemedto havevacatedtheirmembershipwiththeStevensCreekCorridorSteeringCommitteeiftheyfailto attendtwo(2)consecutivemeetingsof theStevensCreekCorridorSteeringCommittee.If a StevensCreekCorridorSteeringCommitteemembervoluntarilyelectsto no longerparticipateas a memberof the StevensCreekCorridorSteeringCommittee,theymustnotifycommitteesupportingstaff of theirintentionto ceaseparticipationwiththeSteeringCommittee.
ARTICLEIIOFFICERSCHAIRANDVICECHAIR
Section200.EnumerationofOfficers
TheofficeroftheStevensCreekCorridorSteeringCommitteeshallbeaChairperson.
Section201.AppointmentofOfficers
Officer(s)shallbe nominatedandappointedbymajorityvoteof theStevensCreekCorridorSteeringCommittee.
Section202.TermofOfficeofChairperson
a.TheChairpersonshallbeappointedforannualterms.
b.IfanyOfficer(s)shouldceasetobemember(s)oftheStevensCreekCorridorSteeringCommitteepriorto theexpirationof theirtermof office,a vacancyshallbedeemedto haveoccurredin thespecificoffice.TheStevensCreekCorridorSteeringCommitteewillappointa replacementbymajorityvote,withthetermrunninguntilthepriorOfficer(s)termexpiration.
Section203.PowersandDutiesofChairpersonTheChairpersonshallhavethefollowingpowersandduties:
a.PresideatallmeetingsoftheStevensCreekCorridorSteeringCommittee.
Section204.AbsenceofChairperson
IntheeventoftheabsenceordisabilityoftheChairpersonatanymeetingorhearingoftheStevensCreekCorridorSteeringCommittee,theStevensCreekCorridorSteeringCommitteeshallelectoneofitsmembersasViceChairtopresideoversuchmeeting.
Section205.ChairpersonProTempore,PowersandDuties
TheChairpersonProTemporeshallhaveandperformallpowersanddutiesof theChairpersonin the eventof, and onlyduringthe absenceor disabilityof theChairperson.
Section206.DutiesofSupportingStaff
a.Supportingstaff shallattendallmeetingsoftheStevensCreekCorridorSteeringCommittee,andkeeparecordofminutesofallthattranspiresatsuchmeetings.
ARTICLEIIIDUTIES
Section300.DutiesandResponsibilities
TheStevensCreekCorridorSteeringCommitteeshallhavethefollowingpowersandduties:
a.TenderitsadvicetotheStevensCreekCorridorWorkingGroupwithrespecttopolicymattersunderconsiderationrelatedtotheStevensCreekCorridorVisionStudy.b.ReviewthestatusofStevensCreekCorridorVisionStudydeliverables.
ARTICLEIVMEETINGS
Section400.RalphM.BrownAct.
AllmeetingsoftheStevensCreekCorridorSteeringCommitteeshallcomplywiththeRalphM.BrownAct(“theBrownAct”,Govt.CodeSection54950etseq.).
Section401.RegularMeeting
Regularmeetingsof theStevensCreekCorridorSteeringCommitteeshallbeheldquarterly, or asneeded,andagendizedbysupportingstaff. NoticeshallbegivenofeachStevensCreekCorridorSteeringCommitteemeetingin accordancewiththeBrownAct.MeetingagendaandsupportingmaterialsshallbepostedtothepubliconeweekinadvanceofeachSteeringCommitteemeeting.
Section402.SpecialMeetings
a.SpecialmeetingsoftheStevensCreekCorridorSteeringCommitteemaybecalledatanytimebytheChairperson,orbya majorityofmembers,wheneverintheiropinionthebusinessoftheStevensCreekCorridorSteeringCommitteerequiresit.Thenoticeofa specialmeetingshallspecifythetime,place,andthebusinessto be conductedor transactedat themeeting.No otherbusinessshallbe consideredatthespecialmeeting.Thenoticeshallbefiledwiththesupportingstaff in his/heroffice.Supportingstaff shallcausea copyof thenoticeto beserveduponeachmemberoftheStevensCreekCorridorSteeringCommitteeatleasttwenty-four(24)hoursbeforethetimeof themeetingspecifiedin thenotice,orfor suchgreaterperiodoftimeasmayberequiredbylaworsetforthbytherepresentedjurisdictions’policy, rulesorregulations,eitherbypersonaldeliveryorbymail.Eachmembershall,formailingpurposes,filehis/hernameandaddresswithsupportingstaff. b.Writtennoticemaybedispensedwithforanymemberwhoatorpriortothetimethemeetingconvenesfileswiththesupportingstaff a writtenwaiverofnotice.Thewaivermaybe givenby fax or electronicmail.Writtennoticemayalsobedispensedwithforanymemberwhoisactuallypresentatthemeetingatthetimeitconvenes. c.Thewrittennoticeshallbepostedatleasttwenty-four(24)hourspriortothespecialmeeting,orforsucha greaterperiodoftimeasmayberequiredbylaworsetforthbytherepresentedjurisdictions’policy, rulesorregulations,in a locationthatisfreelyaccessibletomembersof thepublic.
Section403.ContinuedMeetings
Subjectto therequirementsoflaw, meetingsoftheStevensCreekCorridorSteeringCommittee,whetherregularor special,maybe adjournedby theStevensCreekCorridorSteeringCommitteetoreconveneatatimetobe specifiedbytheCommissionatthetimeit adjourns.Insuchanevent,nootherofficialnoticeneedbegivenofthetimeatwhichsuchadjournedmeetingwillreconvene,unlessrequiredbylaw. Anysuchreconvenedmeetingshall,insuchasituation,beconsidereda continuationofthepriormeeting.
Section404.Quorum
Aquorumtodobusinessshallconsistofamajority(threeoutoffive)ofmembersoftheStevensCreekCorridorSteeringCommittee,buta lessernumbermayconstituteaquorumforthepurposeof adjourninga meetingoradjourninga meetingtoa statedtimeandplace.In theabsenceof all themembersof theStevensCreekCorridorSteeringCommitteefromanymeeting,thesupportingstaff forStevensCreekCorridorSteeringCommitteemayadjournthemeetingoradjournthemeetingtoa statedtimeandplace.
Section405.Procedure
ExceptasotherwiseprovidedbytheStevensCreekCorridorSteeringCommitteeortherulesandregulationsadoptedbytherepresentedjurisdictions,theprocedureto befollowedbytheStevensCreekCorridorSteeringCommitteeatitsmeetingsshallbethatsetforthin Rosenberg’s Rulesof Order. TheStevensCreekCorridorSteeringCommitteemayactby motion,butanaffirmativevoteof at leasta majorityof the quorumpresentshallbenecessaryforalldecisionsof theStevensCreekCorridorSteeringCommitteeexceptinmattersofadjournment.
Section406.VotingNoactionshallbetakenbytheStevensCreekCorridorSteeringCommitteeexceptbyaffirmativevoteof a simplemajorityof thosevoting,aslongasthereis a quorumpresent.AllvotingbyStevensCreekCorridorSteeringCommitteemembersshallbebyvoiceor handvoteandtherecordof eachmember'svoteshallbeenteredbythesupportingstaff in therecordof theStevensCreekCorridorSteeringCommitteeproceedings.Uponrequestof anymemberof theStevensCreekCorridorSteeringCommittee,arollcallvoteshallbetakenonanymatteruponwhichavoteiscalled,andshallbe recordedbythesupportingstaff in therecordoftheStevensCreekCorridorSteeringCommittee’sproceedings.
Section407.OrderofBusiness
Theorderof Businessshallbesetbysupportingstaff. TheStevensCreekCorridorSteeringCommitteemayat anytimealtertheorderofbusinessatanymeeting;andsaidorderof businessshallbe alteredto theextentnecessaryto complywiththeprovisionsofArticleIVhereofrelatingtohearingprocedures.
Section408.MatterofAgenda
Notificationof mattersto be presentedto the StevensCreekCorridorSteeringCommitteeshallordinarilybegivenordeliveredtothesupportingstaff atleastseven(7)daysinadvanceoftheStevensCreekCorridorSteeringCommitteemeeting.
ARTICLEVCONSISTENCYWITHOTHERLAW
Section500.ConsistencywithOtherLaw
Totheextentthattheaboverulesandregulationsdifferfromorareinconsistentwiththeprovisionsof theSanJoséMunicipalCodeor Stateor Federallaw, theappropriateprovisionoflawwillprevail.
ARTICLEVIAMENDINGStevensCreekCorridorSteeringCommitteeBYLAWS Section600.ProvisionforAmendingBylaws
a.TheseBylawsmaybeamendedbyanaffirmativevoteoftwo-thirdsofthemembersoftheStevensCreekCorridorSteeringCommittee,ataregularlyscheduledStevensCreekCorridorSteeringCommitteemeeting.b.Atleasttwo(2)weekspriornoticeoftheintenttoamendtheseBylawsshallbeprovidedtotheStevensCreekCorridorSteeringCommittee. c. Noticeof theintendedchangesto theseBylawsshallbe providedto all activemembersoftheStevensCreekCorridorSteeringCommittee,andtothepublicasrequiredbylawand/orthepoliciesof thejurisdictionsrepresentedherein,butsuchnoticesshallbeprovidednolaterthanthenoticeofintenttoamendtheseBylaws.
BylawsoftheStevensCreekCorridorSteeringCommitteeadoptedandmadeeffectiveonthis__________dayof________________,2023,bythefollowingvote:
AYES:
NOES:
ABSENT:
Chairperson