DRAFT
RESOLUTION No. 1
A RESOLUTION OF THE STEVENS CREEK CORRIDOR STEERING COMMITTEE
ADOPTING AND ESTABLISHING RULES FOR THE CONDUCT OF ITS MEETINGS,
PROCEEDINGS AND BUSINESS
WHEREAS, the Stevens Creek Corridor Steering Committee has found it necessary and desirable to adopt Rules of Order for the conduct of its business, NOW THEREFORE, BE IT RESOLVED by the Stevens Creek Corridor Steering Committee, a collaborative committee of the City of San José that the Stevens Creek Corridor Steering Committee does hereby adopt Rules of Order for the conduct of its business, as follows:
RULES OF ORDER
OF THE
STEVENS CREEK CORRIDOR STEERING COMMITTEE
Preamble. These Bylaws are the procedural rules and regulations for the Stevens Creek Corridor Steering Committee. The Stevens Creek Corridor Steering Committee was created to provide guidance and oversee the planning work involved in the Stevens Creek Corridor Study, a collaborative effort between the Cities of San José, Santa Clara, and Cupertino, the County of Santa Clara, and the Valley Transportation Authority (VTA). The Committee will improve transportation options along the corridor and increase the collaboration between the cities and agencies represented to bring our residents a more traversable and interconnected future.
ARTICLE I
GENERAL PROVISIONS
Section 100. Name of Steering Committee
The official body referred to in these Bylaws shall be known and referred to as the “Stevens Creek Corridor Steering Committee.”
Section 101. Office of Stevens Creek Corridor Steering Committee The official office and mailing address of the Stevens Creek Corridor Steering Committee shall be:
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CityofSanJose–StevensCreekCorridorSteeringCommitteeAttn:OmarDin200EastSantaClaraStreetSanJosé,CA95113 Section102.MeetingPlaceofStevensCreekCorridorSteeringCommittee Exceptas otherwisemaybe providedby the StevensCreekCorridorSteeringCommitteefromtimetotime,theregularmeetingplaceshallbeatSanJoséCityHall,200EastSantaClaraStreet,SanJosé,CA.
Section103.NumberofMembers
TheStevensCreekCorridorSteeringCommitteeshallconsistof5primarymembers,oneappointedfromeachoftheparticipatingjurisdictions(theCitiesofSanJosé,SantaClara,andCupertino,theCountyofSantaClara,andtheValleyTransportationAuthority).EachjurisdictionmayalsoappointanalternatetotheCommitteetoassumetherolesandresponsibilitiesoftheprimarymemberintheeventthattheprimaryisunabletoattendshallhaveonememberappointedtotheStevensCreekCorridorSteeringCommittee.Memberswillbeappointedbythegoverningbodiesofthesefivejurisdictionsorappointedbyexecutivestaff,dependingoneachagencies’generalpractice.Eachofthesemembersshallhaveonevoteonthecommittee.
Section104.TermofMembers
Eachmembershallservea termof two(2)yearscommencingat noononthefirstmeetingofthecalendaryear, andcontinuingtothefirstmeetingofthethirdyear. WiththeexceptionoftheChair, amembermayberemovedfromtheStevensCreekCorridorSteeringCommitteeby a majorityvoteof the StevensCreekCorridorSteeringCommittee,atanytimeandforanyreason.
Section105.Designees
TheStevensCreekCorridorSteeringCommitteemembersmaynotelecttoappointadesigneetoserveasa memberoftheStevensCreekCorridorSteeringCommitteeintheeventthememberisunabletoattendascheduledmeeting.
Section106.VacanciesontheStevensCreekCorridorSteeringCommittee A StevensCreekCorridorSteeringCommitteemembermaybe deemedto havevacatedtheirmembershipwiththeStevensCreekCorridorSteeringCommitteeiftheyfailto attendtwo(2)consecutivemeetingsof theStevensCreekCorridorSteeringCommittee.If a StevensCreekCorridorSteeringCommitteemembervoluntarilyelectsto no longerparticipateas a memberof the StevensCreekCorridorSteeringCommittee,theymustnotifycommitteesupportingstaff of theirintentionto ceaseparticipationwiththeSteeringCommittee.
ARTICLEIIOFFICERSCHAIRANDVICECHAIR
Section200.EnumerationofOfficers
TheofficeroftheStevensCreekCorridorSteeringCommitteeshallbeaChairperson.
Section201.AppointmentofOfficers
Officer(s)shallbe nominatedandappointedbymajorityvoteof theStevensCreekCorridorSteeringCommittee.
Section202.TermofOfficeofChairperson
a.TheChairpersonshallbeappointedforannualterms.
b.IfanyOfficer(s)shouldceasetobemember(s)oftheStevensCreekCorridorSteeringCommitteepriorto theexpirationof theirtermof office,a vacancyshallbedeemedto haveoccurredin thespecificoffice.TheStevensCreekCorridorSteeringCommitteewillappointa replacementbymajorityvote,withthetermrunninguntilthepriorOfficer(s)termexpiration.
Section203.PowersandDutiesofChairpersonTheChairpersonshallhavethefollowingpowersandduties:
a.PresideatallmeetingsoftheStevensCreekCorridorSteeringCommittee.
Section204.AbsenceofChairperson
IntheeventoftheabsenceordisabilityoftheChairpersonatanymeetingorhearingoftheStevensCreekCorridorSteeringCommittee,theStevensCreekCorridorSteeringCommitteeshallelectoneofitsmembersasViceChairtopresideoversuchmeeting.
Section205.ChairpersonProTempore,PowersandDuties
TheChairpersonProTemporeshallhaveandperformallpowersanddutiesof theChairpersonin the eventof, and onlyduringthe absenceor disabilityof theChairperson.
Section206.DutiesofSupportingStaff
a.Supportingstaff shallattendallmeetingsoftheStevensCreekCorridorSteeringCommittee,andkeeparecordofminutesofallthattranspiresatsuchmeetings.
ARTICLEIIIDUTIES
Section300.DutiesandResponsibilities
TheStevensCreekCorridorSteeringCommitteeshallhavethefollowingpowersandduties:
a.TenderitsadvicetotheStevensCreekCorridorWorkingGroupwithrespecttopolicymattersunderconsiderationrelatedtotheStevensCreekCorridorVisionStudy.b.ReviewthestatusofStevensCreekCorridorVisionStudydeliverables.
ARTICLEIVMEETINGS
Section400.RalphM.BrownAct.
AllmeetingsoftheStevensCreekCorridorSteeringCommitteeshallcomplywiththeRalphM.BrownAct(“theBrownAct”,Govt.CodeSection54950etseq.).
Section401.RegularMeeting
Regularmeetingsof theStevensCreekCorridorSteeringCommitteeshallbeheldquarterly, or asneeded,andagendizedbysupportingstaff. NoticeshallbegivenofeachStevensCreekCorridorSteeringCommitteemeetingin accordancewiththeBrownAct.MeetingagendaandsupportingmaterialsshallbepostedtothepubliconeweekinadvanceofeachSteeringCommitteemeeting.
Section402.SpecialMeetings
a.SpecialmeetingsoftheStevensCreekCorridorSteeringCommitteemaybecalledatanytimebytheChairperson,orbya majorityofmembers,wheneverintheiropinionthebusinessoftheStevensCreekCorridorSteeringCommitteerequiresit.Thenoticeofa specialmeetingshallspecifythetime,place,andthebusinessto be conductedor transactedat themeeting.No otherbusinessshallbe consideredatthespecialmeeting.Thenoticeshallbefiledwiththesupportingstaff in his/heroffice.Supportingstaff shallcausea copyof thenoticeto beserveduponeachmemberoftheStevensCreekCorridorSteeringCommitteeatleasttwenty-four(24)hoursbeforethetimeof themeetingspecifiedin thenotice,orfor suchgreaterperiodoftimeasmayberequiredbylaworsetforthbytherepresentedjurisdictions’policy, rulesorregulations,eitherbypersonaldeliveryorbymail.Eachmembershall,formailingpurposes,filehis/hernameandaddresswithsupportingstaff. b.Writtennoticemaybedispensedwithforanymemberwhoatorpriortothetimethemeetingconvenesfileswiththesupportingstaff a writtenwaiverofnotice.Thewaivermaybe givenby fax or electronicmail.Writtennoticemayalsobedispensedwithforanymemberwhoisactuallypresentatthemeetingatthetimeitconvenes. c.Thewrittennoticeshallbepostedatleasttwenty-four(24)hourspriortothespecialmeeting,orforsucha greaterperiodoftimeasmayberequiredbylaworsetforthbytherepresentedjurisdictions’policy, rulesorregulations,in a locationthatisfreelyaccessibletomembersof thepublic.
Section403.ContinuedMeetings
Subjectto therequirementsoflaw, meetingsoftheStevensCreekCorridorSteeringCommittee,whetherregularor special,maybe adjournedby theStevensCreekCorridorSteeringCommitteetoreconveneatatimetobe specifiedbytheCommissionatthetimeit adjourns.Insuchanevent,nootherofficialnoticeneedbegivenofthetimeatwhichsuchadjournedmeetingwillreconvene,unlessrequiredbylaw. Anysuchreconvenedmeetingshall,insuchasituation,beconsidereda continuationofthepriormeeting.
Section404.Quorum
Aquorumtodobusinessshallconsistofamajority(threeoutoffive)ofmembersoftheStevensCreekCorridorSteeringCommittee,buta lessernumbermayconstituteaquorumforthepurposeof adjourninga meetingoradjourninga meetingtoa statedtimeandplace.In theabsenceof all themembersof theStevensCreekCorridorSteeringCommitteefromanymeeting,thesupportingstaff forStevensCreekCorridorSteeringCommitteemayadjournthemeetingoradjournthemeetingtoa statedtimeandplace.
Section405.Procedure
ExceptasotherwiseprovidedbytheStevensCreekCorridorSteeringCommitteeortherulesandregulationsadoptedbytherepresentedjurisdictions,theprocedureto befollowedbytheStevensCreekCorridorSteeringCommitteeatitsmeetingsshallbethatsetforthin Rosenberg’s Rulesof Order. TheStevensCreekCorridorSteeringCommitteemayactby motion,butanaffirmativevoteof at leasta majorityof the quorumpresentshallbenecessaryforalldecisionsof theStevensCreekCorridorSteeringCommitteeexceptinmattersofadjournment.
Section406.VotingNoactionshallbetakenbytheStevensCreekCorridorSteeringCommitteeexceptbyaffirmativevoteof a simplemajorityof thosevoting,aslongasthereis a quorumpresent.AllvotingbyStevensCreekCorridorSteeringCommitteemembersshallbebyvoiceor handvoteandtherecordof eachmember'svoteshallbeenteredbythesupportingstaff in therecordof theStevensCreekCorridorSteeringCommitteeproceedings.Uponrequestof anymemberof theStevensCreekCorridorSteeringCommittee,arollcallvoteshallbetakenonanymatteruponwhichavoteiscalled,andshallbe recordedbythesupportingstaff in therecordoftheStevensCreekCorridorSteeringCommittee’sproceedings.
Section407.OrderofBusiness
Theorderof Businessshallbesetbysupportingstaff. TheStevensCreekCorridorSteeringCommitteemayat anytimealtertheorderofbusinessatanymeeting;andsaidorderof businessshallbe alteredto theextentnecessaryto complywiththeprovisionsofArticleIVhereofrelatingtohearingprocedures.
Section408.MatterofAgenda
Notificationof mattersto be presentedto the StevensCreekCorridorSteeringCommitteeshallordinarilybegivenordeliveredtothesupportingstaff atleastseven(7)daysinadvanceoftheStevensCreekCorridorSteeringCommitteemeeting.
ARTICLEVCONSISTENCYWITHOTHERLAW
Section500.ConsistencywithOtherLaw
Totheextentthattheaboverulesandregulationsdifferfromorareinconsistentwiththeprovisionsof theSanJoséMunicipalCodeor Stateor Federallaw, theappropriateprovisionoflawwillprevail.
ARTICLEVIAMENDINGStevensCreekCorridorSteeringCommitteeBYLAWS Section600.ProvisionforAmendingBylaws
a.TheseBylawsmaybeamendedbyanaffirmativevoteoftwo-thirdsofthemembersoftheStevensCreekCorridorSteeringCommittee,ataregularlyscheduledStevensCreekCorridorSteeringCommitteemeeting.b.Atleasttwo(2)weekspriornoticeoftheintenttoamendtheseBylawsshallbeprovidedtotheStevensCreekCorridorSteeringCommittee. c. Noticeof theintendedchangesto theseBylawsshallbe providedto all activemembersoftheStevensCreekCorridorSteeringCommittee,andtothepublicasrequiredbylawand/orthepoliciesof thejurisdictionsrepresentedherein,butsuchnoticesshallbeprovidednolaterthanthenoticeofintenttoamendtheseBylaws.
BylawsoftheStevensCreekCorridorSteeringCommitteeadoptedandmadeeffectiveonthis__________dayof________________,2023,bythefollowingvote:
AYES:
NOES:
ABSENT:
Chairperson