Agenda packet — City Council and Authorities Concurrent, November 7, 2023 (part 1 of 5)

City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, November 7, 2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at San ta Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Councilmember Chahal will be participating from the following remote location:
224 Av Aristide Briand, 93150 Le Blanc Mesnil, France
Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023
Joint Dinner - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM JOINT DINNER
Call to Order in the Council Chambers
Roll Call

1. Joint Dinner Meeting with City Council and Bicycle and Pedestrian Advisory Committee
23-860
7:00 PM COUNCIL REGULAR MEETING
*Open session will begin at 7:00 PM or shortly thereafter Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

2.A Proclamation in Recognition of Former Mayor and
Councilmember Patricia “Patty” Mahan
23-1368

2.B Proclaim Sikh American Awareness and Appreciation Month23-1106

2.C Proclaim the Celebration of Diwali in the City of Santa Clara23-1107

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.A Action on the Minutes of August 22, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting; August 29, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; September 12, 2023 Council and Authorities Concurrent; and September 19, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority
23-1354
Approve the Minutes of August 22, 2023 Joint Council
and Authorities Concurrent and Santa Clara Stadium
Authority Meeting; August 29, 2023 Council and
Authorities Concurrent and Special Santa Clara
Stadium Authority Meeting; September 12, 2023
Council and Authorities Concurrent; and September
19, 2023 Joint Council and Authorities Concurrent and
Santa Clara Stadium Authority
Recommendation:

3.B Board, Commissions and Committee Minutes23-24
Note and file the Minutes of:

3.C Action on Award of Purchase Order with St. Francis Electric for Upgrading
Pedestrian Signal and Luminaire Lighting at Traffic
Signals to LED
23-829

1. Determine the project to be exempt from CEQA
under Public Resources Code Section 15301
(Class 1 Categorical Exemption).

2. Authorize the City Manager to execute a
purchase order with St. Francis Electric for
upgrading pedestrian signal and luminaire
lighting at traffic signals to LED for a one-year
term starting on or about November 6, 2023, for
a maximum not-to-exceed amount of $552,000
with an option to extend the purchase order for
one additional year on the same terms, in a final
form approved by the City Attorney.

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.D Action on Award of Contract for the Intelligent Transportation Systems
Rehabilitation Phase 2 Project to Bear Electric
Solutions, Inc. and Related Budget Amendment
23-1151

1. Determine the project to be exempt under CEQA
Guidelines Section 15301 (Class 1) Categorical
Exemption;

2. Award the Public Works Contract for the Intelligent
Transportation Systems Rehabilitation Phase 2
Project to the lowest responsive and responsible
bidder, Bear Electric Solutions, Inc., in the amount
of $1,267,360 and authorize the City Manager to
execute any and all documents associated with,
and necessary for the award, completion, and
acceptance of this Project, in final forms approved
by the City Attorney;

3. Authorize the City Manager to execute change
orders up to approximately 10 percent of the
original contract price, or $126,736, for a total
not-to-exceed amount of $1,394,096;

4. Approve the FY 2023/24 budget amendment in the
Streets and Highways Capital Fund to decrease
the Traffic Signal Interconnect Upgrade Project by
$804,198 and increase the Santa Clara Citywide
ITS Project 2 by $804,198 (majority affirmative
Council votes required).

Recommendation:

3.E Action to Authorize the City Manager to Execute Agreements with
TOD Brokaw, LLC for the Construction of Park
Improvements and the Maintenance of the Parks within the Gateway Crossings Mixed-Use Development at Developer’s
Sole Cost
23-1174
Authorize the City Manager to execute the Park
Improvement Agreement and the Park Maintenance
Agreement with TOD Brokaw, LLC on substantially
the terms and in the forms presented, with such minor,
non-substantive changes and amendments that may
be necessary to implement the project, in final forms
approved by the City Attorney.

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.F Action on a Model Interconnection Agreement for Generating or St
orage Facilities, Ratification of Previously Executed
Interconnection Agreements, and Authorization to Execute Future Interconnection Agreements
23-1310

1. Approve a model Interconnection Agreement for
Generating and Storage Facilities (Interconnection
Agreement) in the form attached hereto;

2. Authorize the City Manager or their designee (a) to
execute future Interconnection Agreements using
the model form, with any revisions, modifications, or
amendments thereto, which are necessary or
advisable as determined by the City Attorney’s
Office so long as such revisions, modifications, or
amendments do not result in additional material
costs to the City, and (b) to take such actions as
are necessary or advisable to implement and
administer the Interconnection Agreements; and

3. Ratify Interconnection Agreements which have been
previously executed by City staff.

Recommendation:

3.G Action on the Historic Preservation Agreement (Mills Act Contract) for 2566 Homestead Road
23-1202

1. Determine that the project is categorically
exempt from CEQA pursuant to CEQA
Guidelines Section 15331(Class 31 - Historical
Resource Restoration /Rehabilitation); and

2. Authorize the City Manager to execute a Mills
Act Contract in a final form approved by the City
Attorney, and adopt the 10-Year Restoration and
Maintenance Plan associated with the property
at 2566 Homestead Road.

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.H Action to Accept the FY 2023/24 California Library Literacy Services (CLLS) Grants for the Library Department’s Read Santa Clara Program and Approve the Related Budget
Amendment
23-1172

1. Accept the total California Literacy Services
(CLLS) grant award of $169,115 for the Read
Santa Clara program;

2. Approve the FY 2023/24 budget amendments in
the Library Operating Grant Trust Fund to
recognize a total grant revenue of $169,115 and
establish grant appropriations for Adult and
Family Services in the amount of $111,012 and
ESL Services in the amount of $58,103 for the
Read Santa Clara program (five affirmative
Council votes required to appropriate
additional revenue).

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.I Action to Adopt a Resolution of Local Support for the Central Santa
Clara Bicycle and Pedestrian Improvement Project,
Authorize the City Manager to Execute All Documents Related to Accepting One Bay Area Grant Program Funding, and Approve the Related Budget Amendment
23-880

1. Adopt a Resolution authorizing the filing of an
application for $9,029,000 in funding assigned to
the MTC, committing the necessary matching
funds, and stating assurance to complete the
Central Santa Clara Bicycle and Pedestrian
Improvement project;

2. Authorize the City Manager to execute all
documents related to accepting One Bay Area
Grant Cycle 3 funding for the Central Santa Clara
Bicycle and Pedestrian Improvement project
funded in the Streets and Highways Capital Fund
in final forms approved by the City Attorney; and

3. Approve a FY 2023/24 budget amendment In the
Streets and Highways Capital Fund, to increase
the Other Agencies Revenue estimate in the
amount of$9,029,000 to recognize One Bay Area
Grant Cycle 3 funding, decrease the Pedestrian
and Bicycle Enhancement Facilities Project in the
amount of $380,000, decrease the Uncontrolled
Crosswalks Improvement Project in the amount of
$1,900,000, and establish the Central Santa Clara
Bicycle and Pedestrian Improvement Project in
the amount of $11,309,000 (five affirmative
Council votes required to appropriate
additional revenue).

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

3.J Action on Resolutions Dedicating Portions of City-Owned Land for Use as an Emergency Vehicle Access Easement,
Underground Electric Easement, Water Utility Easement and Sidewalk Easement at 2330 Monroe Street
23-1055

1. Adopt a Resolution Dedicating a Portion of
City-owned Land located at 2330 Monroe Street for
use as an Emergency Vehicle Access Easement
[APN 216-05-009 (2023-24); SC 23-0024];

2. Adopt a Resolution Dedicating a Portion of
City-owned Land located at 2330 Monroe Street for
use as a sidewalk easement [APN 216-05-009
(2023-24); SC 23-0025];

3. Adopt a Resolution Dedicating a Portion of
City-owned Land located at 2330 Monroe Street for
use as a Water Utility Easement [APN 216-05-009
(2023-24); SC 23-0026];

4. Adopt a Resolution Dedicating a Portion of
City-owned Land located at 2330 Monroe Street for
use as an Underground Electric Easement [APN
216-05-009 (2023-24); SC 23-0027]; and

5. Authorize the recordation of the Resolutions.

Recommendation:

3.K Action to Authorize the Use of City Electric Forces at Various Locations
23-1272

1. Determine the proposed action is exempt from
CEQA pursuant to Sections 15302(c) (Class 2 -
Replacement or Reconstruction) and 15303 (Class
3 - New Construction or Conversion of Small
Structures) of Title 14 of the California Code of
Regulations; and

2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 706 Benton Street, 700 Mathew Street,
2041 Harrison Street, 3333 Kifer Road, and 2333
Calle Del Mundo are better performed by the City
with its own employees based on the information
set forth in this Report to Council and authorize the
performance of these public works consistent with
this authorization.

Recommendation:

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

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Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

4. Discussion and Potential Action on the Proposed Joint Powers Agency
Agreement to Establish the Cities Association of Santa
Clara County Joint Powers Agency
23-1296
Staff recommends that the City Council discuss the
proposed Joint Powers Agency (JPA) Agreement for
Cities Association of Santa Clara County (CASCC)
and provide direction to staff on any requested or
required changes to be shared with the CASCC
regarding the proposed terms, and/or take action to
approve the JPA Agreement in the form presented.

As such, there are a few options available to the City
Council:

Option 1: Approve the JPA Agreement in the form
presented and delegate authority to Councilmember
Watanabe to report approval of the JPA Agreement at
the CASCC Board of Directors Meeting and authorize
the City Manager to execute the JPA Agreement in a
final form approved by the City Attorney.

Option 2: Recommend specific amendments to the
proposed JPA Agreement and delegate authority to
Councilmember Watanabe to report approval of the
JPA Agreement at the CASCC Board of Directors
Meeting, subject to the City Council’s amendments,
and authorize the City Manager to execute the JPA
Agreement in a final form approved by the City
Attorney.

Option 3: Recommend specific amendments to the
proposed JPA Agreement and request that the Cities
Association of Santa Clara County propose a revised
agreement.

Option 4: Take no action and do not approve the
proposed JPA Agreement.

Other cities and towns in Santa Clara County are also
in the process of considering the proposed JPA
Agreement. At the time of writing this report, seven
cities have approved the proposed JPA Agreement
and 4-5 cities are planning to agendize the JPA
Agreement sometime between October 31 and
November 7, 2023.

Recommendation:

Page 10 of 12 ends

Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023

5. Presentation of the Recommendations from the 2023 Charter Review
Committee Related to the Positions of Chief of Police
and City Clerk
23-1294
Staff does not have a position on the
recommendations from the Charter Review
Committee or the potential ballot measures.

Should the City Council find that the Charter Review
Committee has completed its charge, the City Council
should:

1. Accept the report of the Charter Review
Committee; and

2. Provide initial feedback and direction to staff
on the preparation of required ballot
submission materials for the City Council to
consider at a subsequent meeting on
December 5th or a prior date.

Recommendation:

6. Discussion and Action on the Written Petition from Vice Mayor Park
To Move the Topic(s) or date of the November 14, 2023
City Council Meeting to Another Date
23-1358
Staff makes no recommendation on this item.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES/FUTURE AGENDA ITEMS

7. Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Becker Requesting to Place an Agenda Item at a Future Council Meeting to Consider Releasing to the Public the Investigative Findings Prepared by the Van Dermyden Makus Law Firm Regarding a Complaint of Alleged Misconduct at the August 30, 2022 Closed Session Meeting 23-1370
Staff makes no recommendation.Recommendation:

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, November 14, 2023 in the City Hall Council Chambers.

Page 11 of 12 ends

Council and Authorities Concurrent
Meeting
Meeting Agenda November 7, 2023
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-860 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Joint Dinner Meeting with City Council and Bicycle and Pedestrian Advisory Committee

BACKGROUND
On July 19, 2016, the City Council approved publicly noticed joint dinner meetings in an effort to increase communication between City Council and City boards, committees, and commissions.

During the COVID-19 pandemic, these meetings were suspended. Consequently, this will be the first joint dinner meeting with the City Council and the Bicycle and Pedestrian Advisory Committee (BPAC) since March 26, 2019.

DISCUSSION
As a continued commitment to enhance communication between the City Council and boards, committees, and commissions, the City Council will meet with City boards, committees and commissions for regular updates. BPAC will provide the City Council with an update on current activities and potential future projects.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, Mayor and Council Office Approved by: Jovan D. Grogan, City Manager
City of Santa Clara Printed on 11/3/2023Page 1 of 1
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Joint City Council and Bicycle and Pedestrian Advisory Committee Meeting

AGENDA
Tuesday, November 7, 2023
5:30 p.m.

City Council Chambers

# Agenda Topic Who
1 Welcome Mayor Lisa M. Gillmor
2 Introductions
• City Councilmembers
• Commission Members
• Staff
All
3 Bicycle and Pedestrian Advisory Committee
Accomplishments and Workplan Since Last Council Dinner
All
4 City Manager Presentation
• Organizational Update
• Discuss the need to enhance annual Board &
Commission Workplan Development Process and
align with the City Council Annual Priority Setting
Process
City Manager Jōvan D. Grogan

City of
Santa Clara
The Center of What's Possible
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1368 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Proclamation in Recognition of Former Mayor and Councilmember Patricia “Patty” Mahan

BACKGROUND
Former Santa Clara Mayor and Councilmember Patricia “Patty” Mahan passed away on October 28, 2023 at the age of 71. Patty Mahan served as Mayor and Councilmember in the City of Santa Clara and was first elected as a City Councilmember in 1994. She served multiple terms before her election as the City’s second official female Mayor in 2002, and again in 2006.

She led the City of Santa Clara through many milestones and historic moments, such as the Great Recession and the development of Levi’s Stadium, and was instrumental in the development of the entertainment district in the Northside of the City and installing the City’s own public utility, Silicon Valley Power.

DISCUSSION
In honor of her public service and dedication to the community and residents of Santa Clara, the City Council will present a Proclamation to recognize and honor Patricia “Patty” Mahan.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

COORDINATION
This report has been coordinated with the City Manager's Office and the Mayor and Council Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

Reviewed by: Fiona Kirby, Management Analyst, Mayor and Council Office Approved by: Jovan D. Grogan, City Manager
City of Santa Clara Printed on 11/3/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1106 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Proclaim Sikh American Awareness and Appreciation Month

BACKGROUND
On August 30, 2023, the California State Legislature passed Assembly Concurrent Resolution 100, designating the month of November 2023 as Sikh Awareness and Appreciation Month throughout the state.

This measure recognizes and acknowledges the significant contributions made by Californians of Sikh heritage seeks to afford all Californians the opportunity to better understand, recognize, and appreciate the rich history and shared principles of Sikh Americans. It further condemns all hate crimes and bias against Sikh Americans and encourages all Sikhs to practice their faith freely and fearlessly.

DISCUSSION
At the November 7, 2023 City Council meeting, the City of Santa Clara will officially proclaim November 2023 as Sikh Awareness and Appreciation Month and present a proclamation to Silicon Valley Gurdwara.

ENVIRONMENTAL REVIEW
This is an informational report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact other than staff time for preparing this report.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any
City of Santa Clara public library.

Reviewed by: Fiona Kirby, Management Analyst, Mayor and Council Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Draft Sikh American Awareness and Appreciation Month Proclamation City of Santa Clara Printed on 11/3/2023Page 1 of 1
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Draft Proclamation
City of SantaClara

WHEREAS, Sikh Americans have been living in the United States for more than 1 25 years; during the early 20
th century, thousands of Sikh Americans worked in farming, lumber mills and mines, and on the Oregon, Pacific, and Eastern Railroad; and

WHEREAS, the first Sikh place of worship in the United S tates was founded in 1912 in Stockton, California, and currently the largest population of Sikh Americans reside in California; and

WHEREAS, the complementary aspects of oneness and love are core theological precepts of the Sikh tradition, with a ll Sikhs expected to serve humanity while also cultivating their own spirituality, committed to establishing a more just and equitable world; and

WHEREAS, On August 30, 2023, the California Legislature passed Assembly Concurrent Resolution No. 100, which designates the month of November 2023 as California’s Sikh American Awareness and Appreciation Month; and

WHEREAS, Sikh Americans make rich contributions to the social, cultural, and economic vibrancy of our society; Sikh Americans have distinguished themselves by fostering greater respect and understanding among all people through faith and service; and

WHEREAS, the City of Santa Clara seeks to further the diversity of its community, and afford all residents the opportunity to better understand, recognize, and appreciate the rich history and shared experiences of Sikh Americans; and

WHEREAS, the faithful service of the Sikh American community to our city, state, and country merits appreciation as an integral thread in the fabric of American plurality;

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested i n me as Mayor, and on behalf of the entire City Council, do hereby proc laim the month of November 2023 as

Sikh American Awareness and Appreciation Month

in the City of Santa Clara and do hereby recognize the rich history, cultural diversity, and significant contributions made by Sikh Americans to the City and in our community.

Given under my hand and the Seal of the City of Santa Clara, California, this 7 th day of
November 2023.

LISA M. GILLMOR
MAYOR
City of Santa Clara
Proclamation
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1107 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Proclaim the Celebration of Diwali in the City of Santa Clara

BACKGROUND
Over one billion celebrants worldwide observe the festival of Diwali, the “Festival of Lights” symbolizing the victory of dharma and good over evil. It is a festival of great significance to Hindus, Sikhs, Jains, and Buddhists.

Diwali is a time for dana (charitable giving) and seva (selfless service) by bringing light in the form of wisdom, knowledge, nourishment, and shelter in order to alleviate the tangible forms of suffering, such as hunger, disease, and poverty.

DISCUSSION
The City of Santa Clara will officially proclaim the celebration of Diwali in the City of Santa Clara and present the proclamation to representatives of the Hindu community.

FISCAL IMPACT
There is no fiscal impact other than staff time for preparing this report.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any
City of Santa Clara public library.

Reviewed by: Fiona Kirby, Management Analyst, Mayor and Council Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Draft Proclamation of the Celebration of Diwali
City of Santa Clara Printed on 11/3/2023Page 1 of 1
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Draft Proclamation
City of SantaClara

WHEREAS, over one billion celebrants worldwide reverently observe the festival of Diwali, the “Festival of Lights” symbolizing the victory of dharma, and good over evil; and

WHEREAS, Diwali is one of the most celebrated festivals of great significance to Hindus, Sikhs, Jains, and Buddhists; and

WHEREAS, Diwali is a festival of lights during which celebrants light diyas, small oil lamps, place them around the home, and pray for knowledge, peace, and universal well-being; and

WHEREAS, Diwali falls on Sunday, November 12 this year in accordance with the lunar calendar, and brings together families, friends, and communities here in the U.S. and around the globe in goodwill, peace, and a shared sense of renewal; and

WHEREAS, the United States Congress officially passed unanimous resolutions since 2007 recognizing the religious and historical significance of Diwali; and

WHEREAS, Diwali is a time for dana (charitable giving) and seva (selfless service) by bringing light in the form of wisdom, knowledge, nourishment, and shelter in order to alleviate the tangible forms of suffering, such as hunger, disease, and poverty; and

WHEREAS, celebrants renew their commitment to upholding values of truth, non-harming, and restraint through their thoughts, words, and actions; and

WHEREAS, the shared Indian holiday of Diwali signifies a special time of peace and serenity with the hope of building bridges of understanding and tearing down barriers of intolerance;

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested in me as Mayor, and on behalf of the entire City Council, do hereby proclaim the celebration on this November 12, 2023 as

Diwali

in the City of Santa Clara, and do hereby call upon all residents to increase their awareness and understanding of the history and tradition of Diwali.

Given under my hand and the Seal of the City of Santa Clara, California, this 7th day of November 2023.

LISA M. GILLMOR
MAYOR
City of Santa Clara
Proclamation
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1354 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Action on the Minutes of August 22, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting; August 29, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; September 12, 2023 Council and Authorities Concurrent; and September 19, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority

RECOMMENDATION
Promote Community Engagement and Transparency

RECOMMENDATION
Approve the Minutes of August 22, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting; August 29, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; September 12, 2023 Council and Authorities Concurrent; and September 19, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority City of Santa Clara Printed on 11/3/2023Page 1 of 1
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City of Santa Clara
Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority
Draft
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/22/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone: 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Closed Session - 4:30 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 4:36 p.m.

Council/Boardmember Watanabe stated she is participating in the meeting via teleconference using the AB 2449 provision due to a family emergency.

Assistant City Clerk/Secretary Pimentel stated that Councilmember Jain is absent from this meeting due to a planned vacation.

Roll Call
Council/Boardmember Kathy Watanabe, Council/
Boardmember Raj Chahal, Council/Boardmember Karen
Hardy, Vice Mayor/Chair Kevin Park, Council/Boardmember

Present: 6 -
Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Absent: 1 - Council /Boardmember Suds Jain
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Becker, to allow Council/Boardmember Watanabe to participate in the Council/Board meeting via teleconference using the AB 2449 emergency provision.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/boardmember Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Jain
A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to excuse Council/Boardmember

Jain's absence from the August 22, 2023 Council and Authorities Concurrent and Stadium Authority meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Counci l/Boardmember Jain

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1.A 23-985 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
Marcus Dean Diaz v. City of Santa Clara, et al., United States District Court, Northern District of California, Case No. 5:20-cv-03506

1.B 23-986
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Olga Zhmuliukina v. City of Santa Clara, et al., United States District Court, Northern District of California, Case No. 3:2022-cv-02668 Public Comment
There were none.

Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor convened the meeting into Closed Session at 4:46 p.m. 6:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 6:15 p.m.

2. 23-786 Study Session on the Zoning Code Update
Recommendation: Provide feedback on the proposed Zoning Code Update.

Community Development Assistant Director Brilliot provided a PowerPoint presentation on the Zoning Code Update.

Council comments and questions followed.

Public Comment:

Public Speaker (2)
City Manager Grogan stated staff would return with responses to questions raised at either the September 19 or October 10 Council meeting.

Mayor Gillmor called for a recess at 6:57 p.m.
7:00 PM JOINT COUNCIL /STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chair Gillmor called the Regular Meeting to order at 7:04 p.m.

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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Chahal recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.

Assistant City Clerk/Secretary Pimentel announced that
Council/Boardmember Watanabe would be participating remotely under the provision of AB2449 due to a family emergency.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there were no reportable action.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Council/Boardmember Watanabe made a motion to continue Item 8 to the meeting of August 29 to allow participation by Council/Boardmember Jain. The motion failed due to a lack of second.

Vice Mayor/Chair Park requested to move Item 9 to be heard after Public Presentations.

SPECIAL ORDER OF BUSINESS

3.A 23-828 Recognition of Outgoing Commissioners on the Civil Service Commission, Historical and Landmarks, Parks and Recreation Commission, Planning Commission, Salary Setting Commission and the Senior Advisory Commission
Mayor Gillmor recognized Civil Service Commissioners Willie Brown Jr., John Casey, and Carolyn McAllister; Cultural Commissioner Jennifer Vega; Historical & Landmarks Commissioner Megan Swartzwelder; Parks & Recreation Commissioner Burt Field; Planning Commissioner Ricci Herro; Salary Setting Commissioners Marjorie Banko, Eric Chu, and Ram Misra; and Senior Advisory Commissioners Grant McCauley and Nancy Toledo for their service to the City of Santa Clara.

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3.B 23-846 Proclaim August 2023 as Muslim Appreciation and Awareness Month Mayor Gillmor proclaimed August as Amercian Muslim Appreciation and Awareness month. Samer Darwish, President of the Muslim Community Association, and Musa Tariq from the Council on American-Islamic Relation accepted the proclamation.

3.C 23-850 Presentation from Santa Clara Sister Cities and Students for Recent Visit to Izumo, Japan
Mayor Gillmor invited the President of the Santa Clara Sister Cities Association Margaret Horoszko to speak on the recent visit to Izumo, Japan.

CONSENT CALENDAR
Mayor Gillmor abstained on voting on Item 4.G due to a potential conflict of interest as her business is within 1,000 feet from the subject property.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the Consent Calendar.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Jain

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4.A 23-911 Action on the Minutes of June 6, 2023 Joint Council and Authorities Concurrent and Stadium Authority Meeting; June 27, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; July 11, 2023 Joint Council and Authorities Concurrent and Stadium Authority Meeting; and July 18, 2023 Special Council and Council and Authorities Concurrent Meeting
Recommendation:

Approve the Minutes of June 6, 2023 Joint Council and Authorities

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Becker, and Mayor/Chair Gillmor
Concurrent and Stadium Authority Meeting; June 27, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting; July 11, 2023 Joint Council and Authorities Concurrent and Stadium Authority Meeting; and July 18, 2023 Special Council and Council and Authorities Concurrent Meeting.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the minutes of June 6, 2023 Joint Council and Authorities Concurrent and Stadium Authority meeting; June 27, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority meeting; July 11, 2023 Joint Council and Authorities Concurrent and Stadium Authority meeting; and July 18, 2023 Special Council and Council and Authorities Concurrent meeting.
6 -

Absent: 1 - Council /Boardmember Jain

4.B 23-18 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Planning Commission - January 23, 2023
Parks & Recreation Commission - May 16, 2023
Senior Advisory Commission - June 26, 2023
Cultural Commission - June 5, 2023
Board of Library Trustees - June 5, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the minutes of the January 23, 2023 Planning Commission; May 16, 2023 Parks & Recreation Commission; June 26, 2023 Senior Advisory Commission; June 5, 2023 Cultural Commission; and June 5, 2023 Board of Library Trustees.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.C 23-874 Action on Bills and Claims Report (CC, SCSA, HA) for the period June 10, 2023 - July 14, 2023
Recommendation: Approve the list of Bills and Claims for June 10, 2023 - July 14, 2023.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve the list of Bills and Claims for June 10, 2023 - July 14, 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.D 23-935 Action on a Public Service Grant Agreement with ABODE Services for Administration of the City’s Tenant-Based Rental Assistance Program (TBRA) and Related HOME Fund Budget Allocations
Recommendation:

1. Authorize the City Manager to negotiate and execute a new Public Service Grant Agreement with ABODE Services for an amount not to exceed $1,127,939 to administer the City’s Tenant-Based Rental Assistance Program, and all related documents for the provision of administrative services for the TBRA Program effective July 1, 2023 through June 30, 2024 contingent upon available funding and appropriation of funds;

2. Authorize the City Manager to execute amendments to the Agreement including increasing maximum compensation and extending the term through June 30, 2025, contingent upon available funding and appropriation of funds; and

3. Authorize and direct the City Manager to make proportional adjustments to the HOME Fund allocations in the event that the City's Final FY 2023/24 and 2024/25 Award Amount is different than the projected amount, such that each project will receive a proportional allocation of the recommended amount, subject to the appropriation of funds and after the City’s administration set-aside and CHDO set-aside is calculated.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to authorize the City Manager to negotiate and execute a new Public Service Grant Agreement with ABODE Services for an amount not to exceed $1,127,939 to administer the City’s Tenant-Based Rental Assistance Program, and all related documents for the provision of administrative services for the TBRA Program effective July 1, 2023 through June 30, 2024 contingent upon available funding and appropriation of funds; authorized the City Manager to execute amendments to the agreement including increasing maximum compensation and extending the term through June 30, 2025, contingent upon available funding and appropriation of funds; and to authorize and direct the City Manager to make proportional adjustments to the HOME Fund allocations in the event that the City's Final FY 2023/24 and 2024/25 Award Amount is different than the projected amount, such that each project will receive a proportional allocation of the recommended amount, subject to the appropriation of funds and after the City’s administration set-aside and CHDO set-aside is calculated.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

4.E 23-467 Action on Master Agreements with BKF Engineers, Bellecci & Associates, Inc., and Mott MacDonald Group, Inc for On-Call Design Services for Potable Water and Recycled Water Transmission and Distribution Systems and Sanitary Sewer Collection Systems
Recommendation:

1. Authorize the City Manager to execute and implement on the terms presented agreements (Master Agreements) with BKF Engineers, Bellecci & Associates, Inc., and Mott MacDonald Group, Inc. for on call design services for potable water and recycled water transmission and distribution systems and sanitary sewer collection systems, for a five-year term starting on or about July 1, 2023 and ending on or about June 30, 2028, in substantially the forms presented, subject to approval of final forms by the City Attorney and the appropriation of funds, with a maximum aggregate compensation not-to-exceed $3,000,000 for the three Master Agreements; and

2. Authorize the City Manager to allow future annual rate adjustments in accordance with the percentage change in the Consumer Price Index, subject to approval by the City and the appropriation of funds.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to authorize the City Manager to execute and implement on the terms presented agreements (Master Agreements) with BKF Engineers, Bellecci & Associates, Inc., and Mott MacDonald Group, Inc. for on call design services for potable water and recycled water transmission and distribution systems and sanitary sewer collection systems, for a five-year term starting on or about July 1, 2023 and ending on or about June 30, 2028, in substantially the forms presented, subject to approval of final forms by the City Attorney and the appropriation of funds, with a maximum aggregate compensation not-to-exceed $3,000,000 for the three Master Agreements; and to authorize the City Manager to allow future annual rate adjustments in accordance with the percentage change in the Consumer Price Index, subject to approval by the City and the appropriation of funds.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.F 23-105 Action on Agreements with D2 Industrial Services, Farwest Insulation Contracting, and JT Thorpe Industrial Inc. for Insulation and Heat Trace Services Primarily at Power Plants
Recommendation:

1. Determine the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;

2. Authorize the City Manager to execute agreements with D2 Industrial Services, Farwest Insulation Contracting, and JT Thorpe Industrial Inc. (collectively, “Agreements”) for a five year term starting on or around July 1, 2023 and ending on or around June 30, 2028, with a maximum compensation of $500,000 for each agreement, funded by the Electric Operating and Capital Funds subject to the appropriation of funds;

3. Authorize the City Manager to execute any related documents and take any actions as are necessary or advisable to implement and administer the Agreements; and

4. Authorize the City Manager to negotiate and execute amendments to the Agreements to (a) add or delete services consistent with their scope of services; (b) adjust future rates to account for increased costs; (c) extend the term of the Agreements one additional year through June 30, 2029; and (d) increase the maximum compensation by a total of $500,000 across all three Agreements for a total aggregate maximum compensation of $2,000,000, subject to the appropriation of funds.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; to authorize the City Manager to execute agreements with D2 Industrial Services, Farwest Insulation Contracting, and JT Thorpe Industrial Inc. (collectively, “Agreements”) for a five year term starting on or around July 1, 2023 and ending on or around June 30, 2028, with a maximum compensation of $500,000 for each agreement, funded by the Electric Operating and Capital Funds subject to the appropriation of funds; to authorize the City Manager to execute any related documents and take any actions as are necessary or advisable to implement and administer the agreements; and to authorize the City Manager to negotiate and execute amendments to the agreements to (a) add or delete services consistent with their scope of services; (b) adjust future rates to account for increased costs; (c) extend the term of the Agreements one additional year through June 30, 2029; and (d) increase the maximum
compensation by a total of $500,000 across all three agreements for a total aggregate maximum compensation of $2,000,000, subject to the appropriation of funds.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

4.G 23-881 Action on Historic Resource Inventory Property Designation and Historic Preservation Agreement (Mills Act Contract) for 1053 Lexington Street Recommendation:

1. Determine that the project is categorically exempt from CEQA under Class 31 (Section 15331) - Historical Resource Restoration / Rehabilitation

2. Approve the addition of the property located at 1053 Lexington Street to the City’s Historic Resource Inventory (HRI); and

3. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney, and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1053 Lexington Street.

Mayor Gillmor abstained on this item due to a potential conflict of interest as her business is within 1,000 feet from the subject property.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine that the project is
categorically exempt from CEQA under Class 31 (Section 15331) - Historical Resource Restoration/Rehabilitation; to approve the addition of the property located at 1053 Lexington Street to the City’s Historic Resource Inventory (HRI); and to authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney, and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1053 Lexington Street.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
5 -

Absent: Councilmember Jain1 -
Abstained: Mayor Gillmor1 -

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4.H 23-110 Action Authorizing the Use of City Electric Forces at Various Locations Recommendation: In accordance with Section 713 of the City Charter, the City Council hereby resolves as follows:

1. Determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and

2. Declare and determine that the public works located at 73 Jenkins Place and 2300 Calle De Luna are better performed by the City with its own employees based on the information set forth in this Report to Council.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and to declare and determine that the public works located at 73 Jenkins Place and 2300 Calle De Luna are better performed by the City with its own employees based on the information set forth in this Report to Council.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.I 23-553 Action to Adopt a Supplemental Resolution to include Additional Findings of Fact and amend several 2022 California Fire Code Appendices in Ordinance 2054; Action to Waive First Reading and Approve Introduction of an Ordinance Amending Chapter 15.60 “Municipal Fire and Environmental Code” and setting September 12, 2023, for a Public Hearing on Adoption of said Ordinance.

Recommendation:

1. Approve introduction of an Ordinance amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the several 2022 California Fire Code appendices, as amended;

2. Adopt a Supplemental Resolution establishing the findings of fact necessary for the specified supplemental amendments; and

3. Set a public hearing date for September 12, 2023, for final adoption of the Supplemental Ordinance amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the 2022 Supplemental California Fire Code, appendices as amended.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Supplemental Resolution 23-9251, finding and determining the need for modifications to the California Fire Code, 2022 edition; and to adopt Supplemental Ordinance 2063, amending Chapter 15.60 (“Santa Clara Municipal Fire and Environmental Code”) of the Code of the City of Santa Clara to adopt the 2022 California Fire Code, as amended.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.J 23-813 Action on a Resolution Delegating Authority to the City Manager to Execute Documents Associated with the Acceptance of a Grant from the Santa Clara Valley Open Space Authority Grant Program in the Amount of $21,076 for Funding of the City of Santa Clara’s Container Gardening Program and Related Budget Amendments
Recommendation:

1. Adopt a resolution delegating authority to the City Manager to execute all documents associated with Santa Clara Valley Open Space Authority Grant;

2. Approve the FY 2023/24 budget amendment in the Parks and Recreation Operating Grant Trust Fund to recognize the grant revenue of $21,076 and establish a Santa Clara Valley Open Space Authority Grant appropriation in the amount of $21,076 for funding of the City’s Container Gardening Program (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution 23-9252 delegating authority to the City Manager to execute all documents associated with Santa Clara Valley Open Space Authority Grant; and to approve the FY 2023/24 budget amendment in the Parks and Recreation Operating Grant Trust Fund to recognize the grant revenue of $21,076 and establish a Santa Clara Valley Open Space Authority Grant appropriation in the amount of $21,076 for funding of the City’s Container Gardening Program.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

4.K 23-835
Action on the Annual Report for FY2023 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
Recommendation:

Note and File the Annual Report for FY2023 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the Annual Report for FY2023 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

4.L 23-845 Action to Designate a Voting Delegate and Alternate(s) for the 2023 League of California Cities Annual Conference and Expo
Recommendation:

Designate Mayor Lisa M. Gillmor as a voting delegate and Vice Mayor Kevin Park as the alternate voting delegate for the 2023 League of California Cities Annual Conference and Expo
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to designate Mayor Lisa M. Gillmor as a voting delegate and Vice Mayor Kevin Park as the alternate voting delegate for the 2023 League of California Cities Annual Conference and Expo.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

4.M 23-1027
Action to Approve Up to Four Hours of Cancellation Pay for City Employees Related to the Cancelled July 22, 2023 Non-NFL Event at Levi’s Stadium
Recommendation:

That City Council approve and authorize the City Manager to provide cancellation pay for up to four hours to City employees at their respective Stadium pay rate at an amount not to exceed $80,000 for the cancelled July 22, 2023 Event at Levi’s Stadium
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve and authorize the City Manager to provide cancellation pay for up to four hours to City employees at their respective Stadium pay rate at an amount not to exceed $80,000 for the cancelled July 22, 2023 Event at Levi’s Stadium.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

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4.N 23-1005 Action to Adopt Ordinance No. 2062 Amending the Santa Clara City Code to Create a Limited-Term Pilot Project Regulating Vending Upon Certain Public Sidewalks and Pedestrian Paths Surrounding Levi’s Stadium on Event Days
Recommendation:

Waive Second Reading and Adopt Ordinance No. 2062 Amending Chapter 5.05 (Solicitors and Peddlers) and Section 9.05.165 (Activities and Conduct Prohibited in Parking Facilities Adjacent to the Stadium or Parking Facilities Used for Stadium Events) of the Santa Clara City Code to Create a Limited-Term Pilot Project Regulating Vending Upon Certain Public Sidewalks and Pedestrian Paths Surrounding Levi’s Stadium on Event Days Pursuant to SB 946
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to waive the second reading and adopt Ordinance No. 2062 Amending Chapter 5.05 (Solicitors and Peddlers) and Section 9.05.165 (Activities and Conduct Prohibited in Parking Facilities Adjacent to the Stadium or Parking Facilities Used for Stadium Events) of the Santa Clara City Code to create a limited-term pilot project regulating vending upon certain public sidewalks and pedestrian paths surrounding Levi’s Stadium on event days pursuant to SB 946.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Jain1 -

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

5. 23-790 Action on Stadium Authority Bills and Claims for the Month of May 2023 Recommendation: Approve the list of Stadium Authority Bills and Claims for May 2023.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve the list of Stadium Authority Bills and Claims for May 2023.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Becker, and Chair Gillmor 6 -

Absent: Councilmember Jain1 -
WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

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9. 23-970 Action on a Written Petition (Council Policy 030), Submitted by Nikki Welch Requesting to Place and Agenda Item on a Future Council Meeting for Council to Discuss SB9 Application Fee Waiver for Low-Income Homeowner by Grant or Government Loan
Recommendation:

Staff makes no recommendation.

Petitioner Nikki Welch was not present.

No action was taken and Council directed staff to place this item on the priority session for consideration.

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PUBLIC PRESENTATIONS
Jacob Sterling spoke on his non-profit that helps veterans.

The following people spoke on Senate Bill 403:

Kaushal Varshney
Satish Chandra
Vamci Rajanala
Malavika
Param Desai
Ashish Garg
Neetu Garg
Shailendra
Puja Kohli
Kiran, Mohan
Gayatri Girirajan
Thenmozhi Soundararajan
Kamaljeet
Sana Din
Sandeep L.

Shahira Kaur
Sunita Singh
S.R.

Prem Pariyar
BAWS Curriculum
Rajinder Momi
Musa Tariq
Raj Kumar
Gregory Ospina and Amanda Pearce thanked the City for opening the Swim Center.

Vennessa Arellanes spoke about parking at Calle del Mundo and Calle del Luna near Levi's Stadium.

Kale requested that Councilmemer Becker resign from the City Council.

Mayor Gillmor called a meeting recess at 9:12 p.m. and reconvened the meeting at 9:20 p.m.

By consensus, the Council moved to hear the remainder of Public Presentations to be heard after Item 8 and continued Items 6 and 7 to the next Council Meeting.

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CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

6. 23-492 Action to Adopt a Resolution Amending Parking Regulations on Lafayette Street related to possible parking removal for the Lafayette Street Class IV Bikeway Project and Direction on Use of Roadway on Lafayette for Bicycle Paths
Recommendation:

Alternative 1 and 2.

1. Determine the proposed action is exempt under CEQA pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301.

2. Authorize staff to implement parking removal and a Class IV protected bikeway along Lafayette Street between Memorex Drive and Reed Street (Option 1)
a. Adopt a resolution amending parking regulations on Lafayette Street between Memorex Drive and Parker Court (Attachment 5).

This item was deferred to the August 29, 2023 Council meeting.

7. 23-1003
Action on Appointment of a Primary Member and an Alternate Member to the Stevens Creek Corridor Steering Committee
Recommendation: Council take action to appoint a primary member and an alternate member to the Stevens Creek Corridor Steering Committee.

This item was deferred to the August 29, 2023 Council meeting.

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8. 23-810 Public Hearing: Actions on an Environmental Impact Report (EIR) and Mitigation Monitoring and Reporting Program (MMRP), General Plan Amendment to the Community Mixed-Use Designation and Related Policies, Rezone to Planned Development, and Vesting Tentative Subdivision Map for the Development of 50 Multi-Family Residential Units, Four Townhomes, Three Single-Family Residences, and 3,800 Square Feet of Ground floor Commercial Space for the Properties Located at 906-950 Monroe Street and 1341 Homestead Road
Recommendation:

1. .Adopt a resolution to adopt the Environmental Impact Report, CEQA Findings, and the Mitigation Monitoring and Reporting Program for the 950 Monroe Street Project.

2. Adopt a resolution to approve a General Plan Amendment to modify the text for the Community Mixed Use land use designation and related policies.

3. Adopt a resolution to approve a Rezone from General Office (OG), Historic Combining (HT), and Community Commercial (CC) to Planned Development (PD) to allow a six-story mixed-use development with 50 units, four townhomes, and three single-family residences with on-site parking and amenities, landscaping, and off-site improvements, with added standards for the two HRI properties with provisions of the HT Zoning District (Sections

18.58.050,18.58.060, and 18.58.070) that would be applicable to both HRI properties.

4. Adopt a resolution to approve a Vesting Tentative Subdivision Map Mayor Gillmor recused herself from this item due to her place of business being 1,000 feet of the subject property.

City Manager Grogan introduced the agenda item.

Assistant Director of Community Development Brilliot provided a PowerPoint presentation.

Applicant Salvatore Caruso of Lamb Development provided a PowerPoint presentation.

Public Comment:

Steve Kelly and Hyru Gau
Ed Stocks - oppose
Danielle Kaliterna (time given by Sherry Ernst)
Patrick Clark
Jonathon Merinaro
Noah MacDonald (time given by Ann MacDonald)
Robert Fitch
Brian Goldenberg

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Mark Hoag
Dan Ondrasek (time given by Patricia Machado)
Mary Grizzle (time given by Ginger Beck)
Jim McNamee
David Delozier
Adam Thompson (time given by Scott Machado, Robert Blake) Rob Mayer (time given by Ellie Mayer, Marisa Mayer)
Jorge Haro (time given by Lucilia Haro)
Kristen Brown
Janet Stevenson
Joya Dieas
Matt Hancock
Jonathon Evans
Tommy Tran
William Wisdom
Annekathrin Chatterjee
Willy Lamb
Michael Kohl
Carol Lucero
Diane Ringer
Steve Ringer
Noreen Carlson
Gabrielle Seagrave
Quentin Diduck
Joann Hill
Patricia Leung
Lou Faria
Saskia (time given by Sue Harper)
Bajis Katwan
Connie Costa
Kathleen Romano
Mark Kelsey
Donna West
Matt Regan
Public Speaker #8181
Myron Von Raesfeld
Public Speaker #6267
eComments:

Noah MacDonald
Eric Mosinger
Jonathon Evans
Patty Costantini
Vice Mayor Park called for a meeting recess at 12:15 a.m. and reconvened the meeting at 12:35 a.m.

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Applicant Salvatore Caruso of Lamb Development provided rebuttal.

Assistant Director of Community Development Brilliot responded to public comment.

City Attorney Googins provided staff comment.

A motion was made by Councilmember Hardy, seconded by Councilmember Becker, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
5 -

Absent: Councilmember Jain1 -
Recused: Mayor Gillmor1 -
Council comments and questions followed.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to deny the project.

A substitute motion was made by Councilmember Hardy, seconded by Councilmember Watanabe, to continue this item to a to be determined date to allow the applicant time to consider the proposed modifications to the project.

A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, to consider the substitute motion.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, and Vice Mayor Park
4 -
Nay: 1 - Councilmember Becker

Absent: 1 - Councilmember Jain
Recused: 1 - Mayor Gillmor
A substitute motion was made by Councilmember Hardy, seconded by Councilmember Watanabe, to continue this item to a to be determined date to allow the Applicant time to consider the proposed modifications to the project.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, and Vice Mayor Park
4 -
Nay: 1 - Councilmember Becker

Absent: 1 - Councilmember Jain
Recused: 1 - Mayor Gillmor

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PUBLIC PRESENTATIONS (CONTINUED)
The following people spoke on Senate Bill 403:

Monica Kaur
Prabhakar M.

Anwar Mirza
Karina Chadha
Padmaja l

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
There were no reports.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
There were no reports.

A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to adjourn the meeting at 2:24 a.m.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
4 -

Absent: 2 - Councilmember Watanabe Councilmember Jain, and Mayor Gillmor The next regular scheduled meeting is on Tuesday, August 29, 2023 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Minutes
Council and Authorities Concurrent Meeting
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Draft
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/29/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone: 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on August 29, 2023, at 4:30 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 4:30 PM | Regular Meeting - 7:00 PM
4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Mayor/Chair Gillmor called the meeting to order at 4:36 p.m.

Council/Boardmember Watanabe stated she is participating in the meeting via teleconference using the AB 2449 provision due to a family emergency.

A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Becker, to allow Council/Boardmember Watanabe to participate in the Council/Board meeting via teleconference using the AB 2449 emergency provision.

Council/Boardmember Chahal, Council/Boardmember Hardy,
Vice Mayor/Chair Park, Council/Boardmember Jain, Council/ Boardmember Becker, and Mayor/Chair Gillmor

Aye: 6 -
Abstained: 1 - Council /Boardmember Watanabe

1.A 23-934 Conference with Real Property Negotiators (CC) Pursuant to Gov. Code § 54956.8
Property: 5201 Great America Parkway, Santa Clara, California 95054 (APN: 104-55-013, 104-55-016)
City Negotiators: Jōvan D. Grogan, Ruth Shikada, Glen Googins, Elizabeth Klotz
Negotiating Parties: City of Santa Clara and Hudson Pacific Properties Under Negotiation: Purchase of Real Property interest(s), price and terms of payment

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Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Vice Mayor/Chair Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -
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1.B 23-1028 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jōvan Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen Googins
Employee Organization(s):

Units #5, 7 & 8-City of Santa Clara Employees Association Unit #9A-Unclassified Police Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) Public Comment
There were none.

Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor convened the meeting into Closed Session at 4:36 p.m. 7:00 PM COUNCIL/SPECIAL STADIUM AUTHORITY REGULAR MEETING Call to Order
Mayor/Chair Gillmor called the Regular meeting to order at 7:00 p.m.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Chahal recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.

Assistant City Clerk/Secretary Pimentel announced that
Council/Boardmember Watanabe would be participating remotely under the provision of AB2449 due to a family emergency.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there were no reportable actions.

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CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
There were none.

SPECIAL ORDER OF BUSINESS

2.C 23-1039 Proclaim Beyoncé Knowles-Carter as Honorary Mayor for Ceremonial Purposes Only on August 30, 2023 and Presentation of Key to the City of Santa Clara (Ceremonial Vote)
Mayor Gillmor proclaimed Beyonce Knowles-Carter as Honorary Mayor of Santa Clara on August 30, 2023 and presented the ceremonial key to the City of Santa Clara.

A represented from Assemblymember Low's office presented a State Proclamation to Beyonce Knowles-Carter.

Dr. Yvette Noel-Schure, Chief Communications Officer and Co-Founder of Schure Media Group, accepted the proclamation and key to the City of Santa Clara and the State Proclamation on behalf of Beyonce Knowles- Carter.

A motion was made by Vice Mayor Park, seconded by
Councilmember Becker, to proclaim Beyonce Knowles-Carter as Honorary Mayor of Santa Clara on August 30, 2023 and present her with the key to the City of Santa Clara.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.B 23-1042

2.A 23-277
Proclaim August 24, 2023 as Ukrainian Independence Day
Consul General of Ukraine Dmytro Kushneruk and Iryna Smovzh, President of Branch 107 of the Ukrainian National Women’s League of America, accepted the proclamation and made comments.

Proclamation of September 2023 as Community Preparedness Month Mayor Gillmor proclaimed September as Community Preparedness Month.

City Manager Grogan accepted the proclamation and made a few comments.

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CONSENT CALENDAR
Councilmember Jain recused himself from Item 3H due to a potential conflict of interest due to him owning Tesla stock.

Councilmember Chahal recused himself from Item 3H due to a potential conflict of interest due to his home being within 1,000 feet of the project.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve the Consent Calendar.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

3.A 23-19 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Parks & Recreation Commission - July 18, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the minutes of the July 18, 2023 Parks and Recreation Commission.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.B 23-822
Action on Monthly Financial Status Report for May 2023 and Monthly Investment Reports for May and June 2023 and Approve Related Budget Amendment
Recommendation:

Note and file the Monthly Financial Status Report for May 2023 and Monthly Investment Reports for May and June 2023 as presented and Approve the Related Budget Amendment (five affirmative Council votes required for the use of unused balances).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the Monthly Financial Status Report for May 2023 and Monthly Investment REports for May and June 2023 as presented and approve the related budget
amendment.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.C 23-848 Action on Amendment No. 2 to the Master Product and Services Agreement with Hexagon Safety & Infrastructure to Extend the Computer Aided Dispatch System Contract Term to November 30, 2024 at No Additional Cost
Recommendation:

Approve and authorize the City Manager to execute Amendment No. 2 to the Master Product and Services Agreement with Hexagon Safety & Infrastructure dated October 12, 2017 to extend the contract term at no additional cost in a final form approved by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute Amendment No. 2 to the Master Product and Services Agreement with Hexagon Safety & Infrastructure dated October 12, 2017 to extend the contract term at no additional cost in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.D 23-116
Action Authorizing the City Manager to Execute Amendment No. 2 to the Agreement with Nalco Company LLC for Water Treatment Services for Silicon Valley Power at Power Plants and to Extend the Term Through December 31, 2023, With No Change to the Maximum Compensation Recommendation:

1. Authorize the City Manager to execute Amendment No. 2 to the Agreement for the Performance of Services with Nalco Company, LLC for water treatment services for Silicon Valley Power at power plants and to extend the term through December 31, 2023, with no change to the maximum compensation of $900,000; and

2. Authorize the City Manager
to make minor changes to the attached
proposed amendment subject to review and approval as to form by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute Amendment No. 2 to the agreement for the Performance of Services with Nalco Company, LLC for water treatment services for Silicon Valley Power at power plants and to extend the term through December 31, 2023, with no change to the maximum compensation of $900,000 and authorize the City Manager to make minor changes to the attached proposed amendment subject to review and approval as to form by the City Attorney.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.E 23-109
Action on Amendment No. 4 to the Silicon Valley Power Agreement with Advanced Chemical Transport, Inc. to Increase the Maximum Compensation by $340,000 for a Revised Maximum Compensation Amount of $2,140,000 to Cover Outstanding Invoices to be Funded by the Electric Utility Operating Budget - Compliance
Recommendation:

1. Authorize the City Manager to execute Amendment No. 4 to the Agreement for Services with Advanced Chemical Transport, Inc., increasing the maximum compensation by $340,000 for a new maximum compensation of $2,140,000; and

2. Authorize the City Manager to make minor changes to the proposed Amendment No. 4, subject to the review and approval as to form by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute Amendment No. 4 to the Agreement for Services with Advanced Chemical Transport, Inc., increasing the maximum compensation by $340,000 for a new maximum compensation of $2,140,000; and to authorize the City Manager to make minor changes to the proposed Amendment No. 4, subject to the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.F 23-111 Action to Authorize the Use of City Electric Forces for New Dark Fiber Installations at Various Locations
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at Serra Tank Farm & SCVWD (W&S SCADA) and Northside Tank & Import#2 (W&S SCADA) are better performed by the City with its own employees based on the information set forth in this Report to Council.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and to declare and determine in accordance with Section 1310 of the City Charter that the public works located at Serra Tank Farm & SCVWD (W&S SCADA) and Northside Tank & Import#2 (W&S SCADA) are better performed by the City with its own employees based on the information set forth in this Report to Council.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.G 23-114 Action Authorizing the Use of City Electric Forces at Various Locations Recommendation:

1. Determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3175 De La Cruz Boulevard, 3060 Raymond Street and 3402 El Camino Real are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and to declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3175 De La Cruz Boulevard, 3060 Raymond Street and 3402 El Camino Real are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.H 23-115 Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Silicon Valley Power Kifer Battery Energy Storage System Project and Action to Delegate Authority to the City Manager to Negotiate and Execute an Interconnection Agreement with Kifer Energy Storage, LLC
Recommendation:

1. Adopt a Resolution adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Kifer Battery Energy Storage System Project;

2. Authorize City Manager to negotiate, approve, and execute an Interconnection Agreement for Generating or Storage Facilities with Kifer Energy Storage, LLC, based on the draft attached hereto and any necessary or advisable amendments, subject to the review and approval as to form by the City Attorney; and

3. Authorize City Manager, or designee, to take any necessary or advisable actions to implement and administer the Interconnection Agreement with Kifer Energy Storage, LLC.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9253 adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Kifer Battery Energy Storage System Project; to authorize City Manager to negotiate, approve, and execute an Interconnection Agreement for Generating or Storage Facilities with Kifer Energy Storage, LLC, based on the draft attached hereto and any necessary or advisable amendments, subject to the review and approval as to form by the City Attorney; and to authorize City Manager, or designee, to take any necessary or advisable actions to implement and administer the
Interconnection Agreement with Kifer Energy Storage, LLC.

Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Becker, and Mayor Gillmor
5 -
Recused: Councilmember Chahal, and Councilmember Jain2 -

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3.I 23-887 Action on a Resolution Memorializing the Historical Calculation of Uniform Allowance and Holiday Pay for the Santa Clara Police Officers Association (Unit 2) from 2010 to 2021 Pursuant to CalPERS Request
Recommendation:

Adopt a Resolution Memorializing the Historical Calculation of Uniform Allowance and Holiday Pay for the Santa Clara Police Officers Association (Unit 2) from 2010 to 2021
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, A motion was made by Councilmember Becker, seconded by Councilmember Hardy, to adopt Resolution 23-
9254 memorializing the historical calculation of Uniform Allowance and Holiday Pay for the Santa Clara Police Officers Association (Unit 2) from 2020 to 2021 pursuant to CalPERS request.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.J 23-917
Adopt a Resolution Accepting the California Department of Alcoholic Beverage Control Grant and Authorizing the City Manager to Execute Grant Related Documents, and Approve the Related Budget Amendment Recommendation:

1. Adopt the Resolution accepting the California Department of Alcoholic Beverage Control Grant to be utilized to fund a variety of overtime assignments to curb alcohol-related challenges in our community, and authorizing the City Manager to execute all grant-related documents; and

2. Approve the FY 2023/24 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $75,068 and establish an Alcohol Policing Grant Partnership Grant appropriation in the amount of $75,068 (five affirmative Council votes required to appropriate additional revenue)
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9255 accepting the California Department of Alcoholic Beverage Control Grant to be utilized to fund a variety of overtime assignments to curb alcohol-related challenges in our community, and authorizing the City Manager to execute all grant-related documents; and to approve the FY 2023/24 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $75,068 and establish an Alcohol Policing Grant Partnership Grant appropriation in the amount of $75,068.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.K 23-919
Action on a Request for a Special Permit to Allow for Seasonal Pumpkin Patch and Christmas Tree Sales Events at 2610 El Camino Real from September 16, 2023 through December 24, 2023
Recommendation:

1. Determine the issuance of the Special Permit to be categorically exempt from formal environmental review pursuant to CEQA Guidelines section 15304(e) (Class 4 - “Minor Alterations to Land”); and

2. Approve the request of a Special Permit to allow for seasonal Pumpkin Patch and Christmas Tree sales events at 2610 El Camino Real from September 16, 2023 through December 24, 2023, subject to conditions.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine the issuance of the Special Permit to be categorically exempt from formal environmental review pursuant to CEQA Guidelines section 15304(e) (Class 4 - “Minor Alterations to Land”); and to approve the request of a Special Permit to allow for seasonal Pumpkin Patch and Christmas Tree sales events at 2610 El Camino Real from September 16, 2023 through December 24, 2023, subject to conditions.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.L 23-960 Action on a Request for a Special Permit to Allow Seasonal Pumpkin Patch and Christmas Tree Sales Events at 3590 Benton Street from October 1, 2023 through December 24, 2023
Recommendation:

2. Approve the request of a Special Permit to allow for a seasonal Pumpkin Patch and Christmas Tree sales events at 3590 Benton Street from October 1, 2023 through December 24, 2023, subject to conditions.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine the issuance of the Special Permit to be categorically exempt from formal environmental review pursuant to CEQA Guidelines section 15304(e) (Class 4 - “Minor Alterations to Land”); and to approve the request of a Special Permit to allow for a seasonal Pumpkin Patch and Christmas Tree sales events at 3590 Benton Street from October 1, 2023 through December 24, 2023, subject to conditions.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.M 23-1002 Action to Unfreeze 1.0 Assistant City Manager position (Position 1685) in the City Manager’s Office, Approve Related City and Stadium Authority Budget Amendments, and Modify the Assistant City Manager Classification Specification (Job Code 016)
Recommendation:

1. Approve Unfreezing 1.0 Assistant City Manager position (position 1685) in the City Manager’s Office.

2. Approve the following FY 2023/24 City Budget Amendments:
a. In the General Fund, increase the Other Fees for Services estimate by $347,900, increase the Non-Departmental Salaries and Benefits appropriations by $347,900, increase the City Manager’s Office Salaries and Benefits appropriations by $49,700, and reduce the Budget Balancing Reserve in the amount of $49,700 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); and
b. In the Convention Center Enterprise Fund, increase the Salaries and Benefits appropriations by $99,400 and reduce the unrestricted ending fund balance by $99,400 (five affirmative Council votes required for the use of unused balances).

3. Approve a FY 2023/24 Stadium Authority Budget Amendment to increase the General & Administrative expense and decrease the Unrestricted Fund Balance in the amount of $347,900 to fund a portion of the Assistant City Manager position.

4. Approve the modified Assistant City Manager (Job Code 016) classification specification.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve unfreezing 1.0 Assistant City Manager position (position 1685) in the City Manager’s Office; to approve the following FY 2023/24 City Budget Amendments: a) in the General Fund, increase the other fees for services estimate by $347,900, increase the non-departmental salaries and benefits appropriations by $347,900, increase the City Manager’s Office salaries and benefits appropriations by $49,700, and reduce the Budget Balancing Reserve in the amount of $49,700 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); and b) in the Convention Center Enterprise Fund, increase the salaries and benefits appropriations by $99,400 and reduce the unrestricted ending fund balance by $99,400 (five affirmative Council votes required for the use of unused balances); to approve a FY 2023/24 Stadium Authority Budget Amendment to increase the general & administrative expense and decrease the Unrestricted Fund Balance in the amount of $347,900 to fund a portion of the Assistant City Manager position; and to approve the modified Assistant City Manager (Job Code 016)

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classification specification.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

4.A 23-798 Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of April 1 to June 30, 2023
Recommendation:

Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of April 1 to June 30, 2023.

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of April 1 to June 30, 2023.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

4.B 23-996 Action on Stadium Manager’s Request to Award Purchase Order to LRG Technologies, Inc. DBA Mobile Pro Systems for Mobile Pro Falcon 3100 Trailers (Mobile Security Closed Circuit Television (CCTV) Pop Up Trailers CapEx Project)
Recommendation:

Approve the Stadium Manager’s request to award a one-time purchase order to Mobile Pro in the amount of $389,982 to purchase six Mobile Pro Falcon 3100 trailers (Mobile Security CCTV Pop Up Trailers CapEx Project).

A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the Stadium Manager’s request to award a one-time purchase order to Mobile Pro in the amount of $389,982 to purchase six Mobile Pro Falcon 3100 trailers (Mobile Security CCTV Pop Up Trailers CapEx Project).

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

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PUBLIC PRESENTATIONS
Howard Gibbins thanked the Cultural Commission for the events they set up in the City and spoke about illegal vending at Levi’s Stadium.

John Stremel spoke about his charity called To Get Acquainted (TGA) which organizes dances for seniors and requested that the Council to extend the Senior Center hours on Tuesdays for two additional hours.

CONSENT ITEMS PULLED FOR DISCUSSION
There were none.

PUBLIC HEARING/GENERAL BUSINESS

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5. 23-924 Public Hearing: Actions on a Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP), General Plan Amendment from Neighborhood Mixed-Use to Very High Density Residential, and a Rezone from Neighborhood Commercial to Planned Development to Allow the Development of a Four-Story Mixed-Use Development with 39 Residential Housing Units, and 1,500 Square Feet of Ground Floor Commercial Space for the Property Located at 2655 The Alameda
Recommendation:

Alternatives: 1, 2, and 3.

1. Adopt a resolution to adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 2655 The Alameda Mixed Use Project.

2. Adopt a resolution to approve a General Plan Amendment from Neighborhood Mixed Use to Very High Density Residential.

3. Adopt a resolution to approve a Rezone from Neighborhood Commercial (CN) to Planned Development (PD).

Community Development Director Crabtree provided a PowerPoint presentation on the 2655 The Alameda Mixed Use Project.

Council questions and comments followed.

Councilemember Jain disclosed having met with the applicant.

Community Development Director Crabtree responded to Council questions.

Applicant Kapital Alameda, LLC provided a PowerPoint presentation.

Public Comment:

Mark Kelsey
Shreya Chokshi
Adam Thompson
Betsy Megas
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9256 to adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 2655 The Alameda Mixed Use Project; to adopt Resolution 23-9257 to approve a General Plan Amendment from Neighborhood Mixed Use to Very High Density Residential; to adopt Resolution 23-9258 to approve a Rezone from Neighborhood Commercial (CN) to Planned Development (PD).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
6 -
Nay: Vice Mayor Park1 -

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6. 23-767 Action on Resolutions Approving an Installment Sale Financing and Authorizing the Execution, Delivery and Sale of Wastewater Revenue Certificates of Participation and related Agreements in a Principal Amount not to Exceed $38 million to Finance and Refinance Capital Costs of the San José-Santa Clara Regional Wastewater Facility; and Approval of the Related Budget Amendment
Recommendation:

Alternative 1
City Council Actions

1. That the City Council by Resolution:
a) Authorize the financing and refinancing plan for capital costs of the San José-Santa Clara Regional Wastewater Facility set forth in the Resolution;
b) Authorize and approve (i) the Installment Sale Agreement between the City and the Corporation; (ii) the Trust Agreement among the City, Corporation, and the Trustee, in substantially the form attached hereto;
c) Approve the execution and delivery of the Certificates, subject to the maximum principal amount, true interest cost and underwriting discount set forth in the Resolution;
d) Approve the sale of the Certificates by competitive sale pursuant to the Official Notice of Sale relating to the Certificates in substantially attached hereto, or, by negotiated sale pursuant to the Purchase Contract in substantially the form attached hereto; e) Approve the Preliminary Official Statement, in substantially the form attached hereto, with such changes as may be approved by an authorized officer, and approve the execution and delivery of the Continuing Disclosure Certificate in the form attached as an appendix to the Preliminary Official Statement;
f) Authorize the designated authorized officers to execute all required agreements necessary to consummate any of the
transactions contemplated by the agreements and documents approved under the Resolution and to make any minor
non-substantive or routine changes to complete the financing transaction; and
g) Authorize certain other related actions in support of or related to the financing set forth in the Resolution;

2. That the City Council by Separate Resolution: Authorize and approve the Amendment to the Trimble Road Installment Sale Agreement between the City and the Corporation in substantially the form attached hereto with such changes as may be approved by an authorized officer; and

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3. That the City Council by Motion: (a) Approve the FY 2023/24 budget amendment in the Sewer Utility Debt Service Fund to increase the bond proceeds estimate in the amount of $5,000,000, decrease the debt repayment in the amount of $1,506,135, and increase the unrestricted ending fund balance in the amount of $6,506,135; and (b) Require any and all of the above agreements approved by resolution be subject to the review and approval as to form by the City Attorney.

City of Santa Clara Public Facilities Financing Corporation Actions

1. That the City Council, Acting as Board of Directors of the Corporation, by Resolution:
a) Authorize the financing and refinancing plan for capital costs of the San José-Santa Clara Regional Wastewater Facility as set forth in the Resolution;
b) Authorize and approve (i) the Installment Sale Agreement between the City and the Corporation; (ii) the Trust Agreement among the City, Corporation, and the Trustee, in substantially the form attached hereto;
c) Approve the execution and delivery of the Certificates, subject to the maximum principal amount, true interest cost and underwriting discount set forth in the Resolution;
d) Authorize the designated authorized officers to execute all required agreements necessary to consummate any of the
transactions contemplated by the agreements and documents approved under the Resolution and to make any minor
non-substantive or routine changes to complete the financing transaction; and
e) Authorize certain other related actions consistent with the financing as set forth in the Corporation’s Authorizing Resolution;

2. That the City Council, Acting as Board of Directors of the Corporation, by Separate Resolution authorize and approve the Amendment to the Trimble Road Installment Sale Agreement between the City and the Corporation in substantially the form attached hereto with such changes as may be approved by an authorized officer; and

3. That the City Council, Acting as Board of Directors of the Corporation, by Motion require any and all of the above agreements approved by resolution be subject to the review and approval as to form by the City Attorney.

This item is a joint City Council and Public Facilities Financing

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Corporation agenda item.

Water and Sewer Director Welling and Bond Legal Counsel Scott Ferguson from Jones Hall gave a Powerpoint presentation on the approval of the installment sale financing Certificates of Participation (COPs) for the Regional Wastewater Facility capital costs.

Council comments and questions followed.

Water and Sewer Director Welling responded to Council questions Public Comment:

Linda
Edward Strine
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt City Council Resolution 23-9259 to:
a) Authorize the financing and refinancing plan for capital costs of the San José-Santa Clara Regional Wastewater Facility set forth in the Resolution; b) Authorize and approve (i) the Installment Sale Agreement between the City and the Corporation; (ii) the Trust Agreement among the City, Corporation, and the Trustee, in substantially the form attached hereto; c) Approve the execution and delivery of the Certificates, subject to the maximum principal amount, true interest cost and underwriting discount set forth in the Resolution; d) Approve the sale of the Certificates by competitive sale pursuant to the Official Notice of Sale relating to the Certificates in substantially attached hereto, or, by negotiated sale pursuant to the Purchase Contract in substantially the form attached hereto; e) Approve the Preliminary Official Statement, in substantially the form attached hereto, with such changes as may be approved by an authorized officer, and approve the execution and delivery of the Continuing Disclosure Certificate in the form attached as an appendix to the Preliminary Official Statement; f) Authorize the designated authorized officers to execute all required agreements necessary to consummate any of the transactions contemplated by

the agreements and documents approved under the Resolution and to make any minor non-substantive or routine changes to complete the financing transaction; and g) Authorize certain other related actions in support of or related to the financing set forth in the Resolution; and to adopt Resolution 23-9260 to authorize and approve the amendment to the Trimble Road Installment Sale Agreement between the City and the Corporation in substantially

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the form attached hereto with such changes as may be approved by an authorized officer; and to: (a) approve the FY 2023/24 budget amendment in the Sewer Utility Debt Service Fund to increase the bond proceeds estimate in the amount of $5,000,000, decrease the debt repayment in the amount of $1,506,135, and increase the unrestricted ending fund balance in the amount of $6,506,135; and (b) require any and all of the above agreements approved by resolution be subject to the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
A motion was made by Public Facilities Financing Corporation (PFFC) Director Hardy, seconded by PFFC Director Becker, to: 1. adopt Public Facilities Financing Corporation Resolution 23-02; a) authorizing the financing and refinancing plan for capital costs of the San José-Santa Clara Regional Wastewater Facility as set forth in the Resolution; b) authorizing and approving (i) the Installment Sale Agreement between the City and the Corporation; (ii) the Trust Agreement among the City, Corporation, and the Trustee, in substantially the form attached hereto; c) approving the execution and delivery of the Certificates, subject to the maximum principal amount, true interest cost and underwriting discount set forth in the Resolution; d) authorizing the designated authorized officers to execute all required agreements necessary to consummate any of the transactions contemplated by the agreements and documents approved under the Resolution and to make any minor
non-substantive or routine changes to complete the financing transaction; and e) authorizing certain other related actions consistent with the financing as set forth in the Corporation’s Authorizing Resolution; 2. to adopt Resolution 23-03 authorizing and approving the Amendment to the Trimble Road Installment Sale Agreement between the City and the Corporation in substantially the form attached hereto with such changes as may be approved by an authorized officer; and 3. require any and all of the above agreements approved by resolution be subject to the review and approval as to form by the City Attorney.

Aye: PFFC Director Watanabe, PFFC Director Chahal, PFFC Director Hardy, PFFC Vice President Park, PFFC Director Jain, PFFC Director Becker, and PFFC President Gillmor
7 -

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7. 23-1072 Action on Appointment of a Primary Member and an Alternate Member to the Stevens Creek Corridor Steering Committee - Deferred from August 22, 2023
Recommendation:

Council take action to appoint a primary member and an alternate member to the Stevens Creek Corridor Steering Committee.

Public Works Assistant Director Liw provided a verbal update on the appointing a primary and alternate member to the Stevens Creek Corridor Steering Committee.

A motion was made by Councilmember Watanabe to appoint Gillmor as the primary member to the Stevens Creek Corridor Steering Committee and appoint Councilmember Becker as the alternative.

The motion died for a lack of second.

Councilmember Becker questioned if there would be a conflict of interest with him being on the Stevens Creek Corridor Steering Committee since his residence is within the 1,000 of the Committee's jurisdiction. City Attorney Googins responded that there should not be a conflict but will provide a definite answer after doing research.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to appoint Councilmember Becker as the primary member to the Stevens Creek Corridor Steering Committee and upon determination there is a conflict with Councilmember Becker's appointment, appoint Mayor Gillmor as the alternate.

A substitute motion was made by Councilmember Watanabe to appoint Mayor Gillmor to the Stevens Creek Corridor Steering Committee. The substitute motion died due to a lack of second.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -

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8. 23-897 Direction to Staff on the Revised El Camino Real Specific Plan Land Use Plan
Recommendation: 1. Direct staff to continue planning work with the draft Land Use Plan as proposed.

City Manager Grogan introduced the agenda item.

Community Development Director Crabtree gave a PowerPoint presentation on the revised El Camino Real Specific Plan Land Use plan.

Council comments and questions followed.

Community Development Director Crabtree responded to Council questions.

Public Comment:

Nels DeLander
Rene Baez
Jeff Houston
Edward Strine
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to direct staff to continue planning work with the draft Land Use Plan and to study reducing the density to 4,400 units from the 6,500 units, maintain high density and economic analysis, and consider 30 degree shading but not required and consider adding language for use of apprentices similar to Patrick Henry Specific Plan.

Aye: Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Councilmember Watanabe, and Councilmember Chahal2 -

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9. 23-856 Action on Membership for the El Camino Real Specific Plan Community Advisory Committee
Recommendation: 1. Direct staff to continue with the current CAC.

City Manager Grogan introduced the agenda item.

Community Development Director Crabtree gave a Powerpoint presentation on the membership for the El Camino Real Specific Plan Community Advisory Committee.

Public Comment:

Adam Thompson
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, to add another member from the
Chamber of Commerce to the El Camino Specific Plan Community Advisory Committee.

Aye: Councilmember Watanabe, Councilmember Hardy, and Mayor Gillmor3 - Nay: Councilmember Chahal, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
4 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe, to keep the current members of the El Camino Specific Plan Community Advisory Committee.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -
Nay: Councilmember Becker1 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Jain reported that he attended second ribbon cutting for Covenant House today.

Councilmember Becker provided a recap on the Taylor Swift concert he attended on July 29.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There was none.

ADJOURNMENT
A motion was made by Councilmember Becker, seconded by Vice Mayor Park, to adjourn the meeting at 12:36 a.m.

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Aye: Council/Boardmember Watanabe, Council/Boardmember
Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/Boardmember Becker,
and Mayor/Chair Gillmor
7 -
The next regular scheduled meeting is on Tuesday, September 12, 2023 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes
Council and Authorities Concurrent Meeting
Draft
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/12/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). •
Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone: 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Closed Session - 4:00 PM | Joint Dinner 5:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 4:00 p.m.

Roll Call
Roll Call
Councilmember Watanabe stated she is participating in the meeting via teleconference using the AB 2449 provision due to a family emergency.

A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to allow Councilmember Watanabe to participate in the Council meeting via teleconference using the AB 2449 emergency provision.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -
Abstained: Councilmember Watanabe1 -

1. 23-1133 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: J
ōvan Grogan, Nadine Nader, Aracely Azevedo,
Marco Mercado, Charles Sakai, Glen Googins
Employee Organization(s):

Units #5, 7 & 8-City of Santa Clara Employees Association Unit #9A-Unclassified Police Management Employees
Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting to Closed Session at 4:03 p.m.

Public Comment
There were none.

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Councilmember Kathy Watanabe, Councilmember Raj Chahal, Councilmember Karen Hardy, Vice Mayor Kevin Park,
Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor

Present: 7 -
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5:00 PM JOINT DINNER
Call to Order in the Council Chambers
Mayor Gillmor called the joint dinner with the Senior Advisory Commission to order at 5:06 p.m.

Confirmation of a Quorum of Council Attendance
Roll Call of Senior Advisory Commission

2. 23-743
Assistant City Clerk Pimentel confirmed a quorum of the Council was present.

Chair Judy Hubbard, Vice Chair Edmund Drozek, Commissioner Tom Frietas, and Commissioner Veena Sterling from the Senior Advisory Commission were present.

Joint City Council and Senior Advisory Commission Dinner Meeting Council and Senior Advisory Commission introduced themselves.

City Manager Grogan and City Attorney Googins gave a Powerpoint presentation.

Chair Hubbard gave a Powerpoint presentation on Commission accomplishments and then reviewed upcoming events.

Senior Advisory Commissioners expressed their concerns on Senior activities within the City of Santa Clara.

Council comments followed.

The joint dinner concluded at 6:36 p.m.
7:00 PM COUNCIL REGULAR MEETING
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 7:03 p.m.

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Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.

Councilmember Jain recited the Statement of Values.

Assistant City Clerk Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.

Assistant City Clerk Pimentel announced that Councilmember Watanabe would be participating remotely under the provision of AB2449 due to a family emergency.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there was no reportable action.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
There were none.

SPECIAL ORDER OF BUSINESS

3.A 23-851 Proclaim Hispanic Heritage Month from September 15 - October 15, 2023 Mayor Gillmor proclaimed September 15 through October 15, 2023 as Hispanic Heritage Month.

Inez Barragan, a leader within La Misión Colectiva and Project Director at Mission College, accepted the proclamation and gave a few remarks.

Council comments followed.

3.B 23-1103
Proclaim September 16, 2023, as Mahsa Amini Day
Council proclaimed September 16, 2023 as Mahsa Amini Day.

Council comments followed.

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CONSENT CALENDAR
Vice Mayor Park pulled Item 4.B from the Consent Calendar.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the balance of the Consent Calendar.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.A 23-20
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Bicycle and Pedestrian Advisory Committee - March 27, 2023 Bicycle and Pedestrian Advisory Committee - June 26, 2023 Planning Commission Special Meeting - January 26, 2023
Planning Commission - March 8, 2023
Senior Advisory Commission - July 24, 2023
Audit Committee - March 30, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the minutes of the March 27, 2023 Bicycle and Pedestrian Advisory Committee meeting; the June 26, 2023 Bicycle and Pedestrian Advisory Committee; the January 26, 2023 Planning Commission Special Meeting; the March 8, 2023 Planning Commission meeting; the July 24, 2023 Senior Advisory Commission meeting; and the March 30, 2023 Audit Committee meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.C 23-920 Actions on an Agreement for Professional Services with Wallace Roberts & Todd, LLC in the Amount Not to Exceed $442,624 to Develop a Comprehensive Citywide Parks & Recreation Master Plan and the Related Budget Amendment
Recommendation:

1. Authorize the City Manager to execute an Agreement with Wallace Roberts & Todd, LLC to provide professional services for the development of a Comprehensive Citywide Parks & Recreation Master Plan, with a maximum compensation of $442,624, subject to the appropriation of funds, and in a final form approved by the City Attorney;

2. Authorize the City Manager to (a) take any actions as necessary to implement and administer the Agreement, (b) negotiate and execute amendments to the Agreement to add, modify or delete services consistent with the Agreement’s scope of services, provided that the maximum compensation is not exceeded, and (c) to extend the term of the Agreement as required to complete the services required to develop the Citywide Parks & Recreation Master Plan, provided that the maximum compensation is not exceeded; and

3. Approve the following FY 2023/24 budget amendment in the Parks & Recreation Capital Fund to increase the Parks & Recreation Master Plan project appropriation by $142,700 and decrease the Park Impact Fees Monitoring project appropriation by the same amount (majority affirmative Council votes required).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute an Agreement with Wallace Roberts & Todd, LLC to provide
professional services for the development of a Comprehensive Citywide Parks & Recreation Master Plan, with a maximum compensation of $442,624, subject to the appropriation of funds, and in a final form approved by the City Attorney; to authorize the City Manager to (a) take any actions as necessary to implement and administer the Agreement, (b) negotiate and execute amendments to the Agreement to add, modify or delete services consistent with the Agreement’s scope of services, provided that the maximum compensation is not exceeded, and (c) to extend the term of the Agreement as required to complete the services required to develop the Citywide Parks & Recreation Master Plan, provided that the maximum compensation is not exceeded; and to approve the following FY 2023/24 budget amendment in the Parks & Recreation Capital Fund to increase the Parks & Recreation Master Plan project appropriation by $142,700 and decrease the Park Impact Fees Monitoring project appropriation by the same amount.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.D 23-834 Action on an Agreement with West Yost & Associates, Inc. with a Maximum Compensation of $949,502 to Update the City’s Water Supply Master Plan and to Approve the Related Budget Amendments
Recommendation:

1. Authorize the City Manager to execute an agreement with West Yost & Associates, Inc. (Agreement), in substantially the form attached to this Report to Council and subject to the review and approval of the City Attorney, to update the City’s Water Supply Master Plan, for a term starting on or around September 1, 2023 and ending on or around June 30, 2028, with a maximum compensation not-to-exceed $949,502, subject to the appropriation of funds;

2. Authorize the City Manager to (a) take any actions as necessary to implement and administer the Agreement and (b) extend the term of the Agreement as required to complete the services required to update the Water Master Plan, provided that the maximum compensation is not exceeded;

3. Authorize the Director of Water & Sewer Utilities to negotiate and execute amendments to the Agreement to add, modify or delete services consistent with the Agreement’s scope of services, provided that the maximum compensation is not exceeded; and

4. Approve the following FY 2023/24 budget amendments:
a. In the Recycled Water Capital Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $168,118 (five affirmative Council votes required for the use of unused balances);
b. In the Sewer Utility Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $50,000 (five affirmative Council votes
required for the use of unused balances); and
c. In the Water Utility Capital Fund, recognize a transfer of $168,118 from the Recycled Water Capital Fund, recognize a transfer of $50,000 from the Sewer Utility Fund, reduce the unrestricted ending fund balance by $731,384, and increase the Asset Management Program project by $949,502 (five
affirmative Council votes required to appropriate
additional revenue and for the use of unused
balances).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute an agreement with West Yost & Associates, Inc. (Agreement), in substantially the form attached to this Report to Council and subject to the review and approval of the City Attorney, to update the City’s Water Supply Master Plan, for a term starting on or around September 1, 2023 and ending on or around June 30, 2028, with a

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maximum compensation not-to-exceed $949,502, subject to the appropriation of funds; to authorize the City Manager to (a) take any actions as necessary to implement and administer the Agreement and (b) extend the term of the Agreement as required to complete the services required to update the Water Master Plan, provided that the maximum compensation is not exceeded; to authorize the Director of Water & Sewer Utilities to negotiate and execute amendments to the Agreement to add, modify or delete services consistent with the Agreement’s scope of services, provided that the maximum compensation is not exceeded; and to approve the following FY 2023/24 budget amendments: (a) In the Recycled Water Capital Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $168,118; (b) In the Sewer Utility Fund, establish a transfer to the Water Utility Capital Fund and reduce the unrestricted ending fund balance by $50,000; and (c) In the Water Utility Capital Fund, recognize a transfer of $168,118 from the Recycled Water Capital Fund, recognize a transfer of $50,000 from the Sewer Utility Fund, reduce the unrestricted ending fund balance by $731,384, and increase the Asset Management Program project by $949,502.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.E 23-121 Action on Addendum 5 to Software License Agreement Contract No. 2005-204 with Telvent USA LLC to Extend the Term of the Currently-Installed GIS System to April 22, 2026 and Increase Maximum Compensation for Enterprise-wide Software Licenses by $225,000 (Silicon Valley Power)
Recommendation:

1. Authorize the City Manager to execute Addendum 5 to the Software License Agreement Contract No. 2005-204 with Schneider Electric Smart Grid Solutions, LLC, to extend the term of the currently-installed GIS system to April 22, 2026 and increase compensation by $225,000 for a revised maximum compensation of $892,500 for enterprise-wide licenses; and

2. Authorize the City Manager to negotiate and execute future addendums to (a) extend the term of the agreement for up to three additional years through April 22, 2029; (b) adjust rates based on number of users or as part of an extension of term; and (c) add/delete functionalities and services required to support future system requirements, for a total maximum compensation amount not-to-exceed $1,500,000 subject to budget appropriations and review and approval as to form by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute Addendum 5 to the Software License Agreement Contract No. 2005-204 with Schneider Electric Smart Grid Solutions, LLC, to extend the term of the currently-installed GIS system to April 22, 2026 and increase compensation by $225,000 for a revised maximum compensation of $892,500 for enterprise-wide licenses; and to authorize the City Manager to negotiate and execute future addendums to (a) extend the term of the agreement for up to three additional years through April 22, 2029; (b) adjust rates based on number of users or as part of an extension of term; and (c) add/delete functionalities and services required to support future system requirements, for a total maximum compensation amount not-to-exceed $1,500,000 subject to budget appropriations and review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.F 23-958 Action on a Special Permit to Allow Outdoor Display and Sale of Clothing and Accessories in Connection with the Santa Clara Gun Show on September 16th and 17th, 2023 in the Parking Lot at the American Legion Hall at 958 Homestead Road
Recommendation:

1. Determine that the proposed action is categorically exempt from CEQA pursuant to Class 4 (“Minor Alterations to Land”).

2. Adopt staff’s proposed findings presented above and approve the request of a Special Permit to allow the use of the parking lot for the display/sale of clothing and accessories in connection with a two-day Gun Show on September 16th and 17th, 2023 at 958 Homestead Road, subject to the conditions presented.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to determine that the proposed action is categorically exempt from CEQA pursuant to Class 4 ("Minor Alterations to Land") and to adopt staff's proposed findings presented above and approve the request of a Special Permit to allow the use of the parking lot for the display/sale of clothing and accessories in connection with a two-day Gun Show on September 16 and 17, 2023 at 958 Homestead Road, subject to the conditions presented.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.G 23-1067
Action on a Resolution Approving the 2024 Civil Service Commission Calendar of Meetings, and Setting the Number and Start Time of Regular Meetings of the Civil Service Commission
Recommendation:

Adopt a Resolution approving the 2024 Civil Service Commission Calendar of Meetings and setting the number and start time of regular Civil Service Commission meetings.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9261 approving the 2024 Civil Service Commission Calendar of Meetings and setting the number and start time of regular Civil Service Commission meetings.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.H 23-751 Action on Resolutions Ordering the Vacation of a Storm Drain Easement, Street and Utility Easement, Wire Clearance Easement, and Electric Easements at 2200 Calle De Luna
Recommendation:

1. Adopt a Resolution Ordering the Vacation of a storm drain easement, street and utility easement, electric easement, and wire clearance easement at 2200 Calle De Luna [APN 097-01-039 (2022-23), SC23-0051];

2. Adopt a Resolution Ordering the Vacation of an electric easement at 2200 Calle De Luna [APN 097-01-039 (2022-23), SC23-0052]; and

3. Authorize the recordation of the Resolutions.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9262 ordering the vacation of a storm drain easement, street and utility easement, electric easement, and wire clearance easement at 2200 Call De Luna [APN 097-01-039 (2022-23), SC23-0051]; and to adopt Resolution 23-9263 ordering the vacation of an electric easement at 2200 Calle De Luna [APN 097-01-039 (2022-23), SC23-0051]; and to authorize the recordation of the Resolutions.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC PRESENTATIONS
Brian Darby thanked the Council and City staff for their work, spoke about September 11, 2001 and the euthanasia camp in Germany.

Wanda Buck spoke about the Governance and Ethics Commission.

CONSENT ITEMS PULLED FOR DISCUSSION

4.B 23-866 Action on the Santa Clara Convention Center FY 2022/23 4th Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 4th Quarter ending June 30, 2023, as submitted by OVG.

Vice Mayor Park pulled this item to provide comments.

A motion was made by Vice Mayor Park, seconded by
Councilmember Becker, to note and file the Santa Clara Convention Center Financial Status Report for the 4th Quarter ending June 30, 2023, as submitted by OVG.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC HEARING/GENERAL BUSINESS

5. 23-951 Hold a Public TEFRA Hearing and Action on the Adoption of a Resolution Approving the California Municipal Finance Authority (CMFA) Issuance of Tax-Exempt Bonds Relating to the Financing of a 200-unit Multifamily Rental Housing Project for Low-income Households to be Located in the City of Santa Clara, California at 80 Saratoga Avenue
Recommendation: Hold a Tax Equity and Fiscal Responsibility Act public hearing and adopt a resolution approving the issuance of up to $95,000,000 in tax-exempt private-activity bonds by California Municipal Finance Authority (CMFA) for the benefit of a 200-unit Multifamily Rental Housing Project to be Located in the City of Santa Clara, California at 80 Saratoga Avenue.

City Manager Grogan introduced this agenda item.

Community Development Director Crabtree provided the PowerPoint presentation.

Public Comment:

Brian Darby
Shreya Chokshi
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to adopt Resolution 23-9264 approving the issuance of up to $95,000,000 in tax-exempt private-activity bonds by California Municipal Finance Authority (CMFA) for the benefit of a 200-unit Multifamily Rental Housing Project to be located in the City of Santa Clara, California at 980 Saratoga Avenue.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -

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6. 23-1071 Action to Adopt a Resolution Amending Parking Regulations on Lafayette Street related to possible parking removal for the Lafayette Street Class IV Bikeway Project and Direction on Use of Roadway on Lafayette for Bicycle Paths - Deferred from August 22, 2023
Recommendation:

Alternative 1 and 2.

1. Determine the proposed action is exempt under CEQA pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301.

Councilmember Becker returned to the dais at 7:48 p.m.

City Manager Grogan introduced the agenda item.

Community Development Assistant Director Liw provided the PowerPoint presentation.

Council questions and comments followed.

Public Comment:

Gavin Achtemeier
Rosie Chen
Betsy Megas
Gabby Landaveri
Ricky/Beth
David Gravelle
Diana Crumedy
Mikael
Jeff Houston
eComment:

Diane Harrison
Council provided additional comments.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve Staff recommendation of Alternative 1: Determine the proposed action is exempt under CEQA pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301 and Alternative 2: Determine the proposed action is exempt under CEQA

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pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301; and authorize staff to implement parking removal and a Class IV protected bikeway along Lafayette Street between Memorex Drive and Reed Street (Option 1) a) adopt a Resolution amending Parking regulations on Lafayette Street between Memorex Drive and Parker Court (Attachment 5).

Councilmember Chahal requested a friendly amendment to the Motion for Alternative 1 and 3: Authorize staff to implement parking removal and a Class IV protected bikeway along Lafayette Street between Memorex Drive and Reed Street (Option 1) with temporary bicycle improvements on Lafayette Street between Memorex Drive and Parker Court through a pilot program. a. Adopt a resolution amending parking regulations on Lafayette Street between Memorex Drive and Parker Court (Attachment 5).

Councilmember Becker accepted the friendly amendment.

Councilmember Hardy did not accept the friendly amendment.

Councilmember Becker rescinded his original motion and made a new motion.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine the proposed action is exempt under CEQA pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301; and to authorize staff to implement parking removal and a Class IV protected bikeway along Lafayette Street between Memorex Drive and Reed Street (Option 1) with temporary bicycle improvements on Lafayette Street between Memorex Drive and Parker Court through a pilot program; and adopt Resolution 23-9265 amending parking regulations on Lafayette Street between Memorex Drive and Parker Court (Attachment 5).

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -

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7. 23-852 Action on Proposed Council Policy 053 - Santa Clara Convention Center and Levi’s Stadium Policy for Operational Tours for Designated City/Stadium Authority Officials
Recommendation:

Adopt a Resolution approving Council Policy 053 - Santa Clara Convention Center and Levi’s Stadium Policy for Operational Tours for Designated City/Stadium Authority Officials.

City Manager Grogan provided the PowerPoint presentation on the proposed Council Policy 053 - Santa Clara Convention Center and Levi’s Stadium Policy for operational tours for designated City/Stadium Authority Officials.

Council questions followed and City Manager Grogan responded to questions.

Public Comment:

Wanda Buck
Brian Darby
Edward Strine
Council comments followed.

Councilmember Watanabe lost connection at 9:18 p.m. and reconnected at 9:24 p.m.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9266 approving Council Policy 053 - Santa Clara Convention Center and Levi's Stadium Policy for Operational Tours for Designated City/Stadium Authority Officials with the following changes: the elimination of allowing guests to attend the operation tour, clarifying language on food/beverage consumption, establish two tours at the Stadium and two tours at the convention center within a twelve-month period, and ceremonial presentations are exempt from this policy upon the determination by the City Manager of what constitutes a ceremonial presentation.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Councilmember Becker
4 -
Nay: Councilmember Watanabe, Vice Mayor Park, and Mayor Gillmor3 -

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8. 23-1101 Public Hearing: Action to Waive Second Reading and Adopt Ordinance No. 2063 Amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the 2022 Supplemental California Fire Code appendices, as amended.

Recommendation:

Waive Second Reading and Adopt Ordinance No. 2063 Amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the 2022 Supplemental California Fire Code appendices, as amended.

City Manager Grogan provided an introduction to the agenda item.

Fire Marshal Tomlin was present to answer any questions.

Public Comment:

Brian Darby
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to waive the second reading and adopt Ordinance No. 2063 amending Chapter 15.60 of the Santa Clara City Code ("Santa Clara Municipal Fire and Environmental Code") to adopt the 2022 Supplemental California Fire Code appendices, as amended.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Becker1 -
WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

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9. 23-1137 Action on a Written Petition (Council Policy 030) Submitted by Councilmember Becker Requesting to Place an Agenda Item at a Future Council Meeting to Consider a Policy to Normalize and make Consistent Speaking at Public Events
Recommendation:

Staff makes no recommendation.

Councilmember Becker explained his written petition to place to consider a policy to normalize and make consistent speaking at public events.

Public Comment:

Brian Darby
Lee
A motion was made by Councilmember Becker, seconded by
Councilmember Jain, to agendize this written petition to a future meeting between October 24 and December 12, 2023 for Council discussion.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -

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REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Mayor Gillmor announced that the Santa Clara Arts and Wine Festival will be held this weekend on September 16 and 17. She also reported on the water main break at Cypress and Stevens Creek Boulevard and thanked City staff/crew who worked on fixing it in a timely manner.

Councilmember Becker also thanked City staff with the Stevens Creek water main break. He also reported that he attended a CalTrain Board meeting and that CalTrain has announced new promotional fares for students, hybrid workers, and families.

Councilmember Jain announced that Ed Sheeran will have a concert at Levi's Stadium this Saturday and that the transit agencies are prepared for the event. He also reported that he went a tour of Santa Clara University/Sobrato STEM building on September 11 with the Vice President of Finance at Santa Clara University.

Councilmember Watanabe thanked staff on their work on the water main break and also thanked Kirk Vartan and the Slice of New York Pizza Restaurant for providing food for City staff working on the water main break. She also spoke about the 22nd Anniversary of the 9/11 Terrorist Attacks in New York.

Vice Mayor Park reported he visited Great America and urged residents to visit it.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.

ADJOURNMENT
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adjourn the meeting at 11:17 p.m.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
The next regular scheduled meeting is on Tuesday, September 19, 2023 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

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MEETING DISCLOSURES
City of Santa Clara
Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/19/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
5:00 PM CLOSED SESSION
Call to Order in Council Chambers
Mayor/Chair Gillmor called the meeting to order at 5:07 p.m.

Roll Call
Councilmember Kathy Watanabe, Councilmember Raj Chahal, Councilmember Karen Hardy, Vice Mayor Kevin Park,
Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor

Present: 7 -
Council/Boardmember Watanabe
stated she is participating in the
meeting via teleconference using the AB 2449 provision due to a family emergency.

Aye:

Council/Boardmember Chahal, Council/boardmember Hardy,
Vice Mayor/Chair Park, Council/Boardmember Jain, Council/ boardmember Becker, and Mayor/Chair Gillmor
6 -
Abstained: 1 - Council /Boardmember Watanabe

1.A 23-576 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
William Kelly v. City of Santa Clara, Workers Compensation Appeals Board Case Number ADJ16898646

1.B 23-1123
Conference with Real Property Negotiators (CC)
Pursuant to Gov. Code § 54956.8
Property: 2435 Lafayette Street, Santa Clara, CA 95050; APN 224-35-020 City/Authority Negotiator: Jōvan D. Grogan, City Manager (or designee), Manuel Pineda, F. Gale Connor
Negotiating Parties: Home Depot
Under Negotiation: Purchase of Real Property interest(s) (price and terms of payment)

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1.C 23-1124

1.D 23-1153
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
City of Santa Clara v. Wesco Properties, Inc. et al, (including Home Depot), Santa Clara County Superior Court Case No. 21CV380278
Conference with Real Property Negotiators (SARDA)
Pursuant to Gov. Code § 54956.8
Property: 5201 Great America Parkway, Santa Clara, California 95054 (APN: 104-55-013)
SARDA/City Negotiators: Jōvan D. Grogan, Ruth Shikada, Sujata Reuter, Elizabeth Klotz, and Eastdil Secured
Negotiating Parties: Successor Agency to Redevelopment Agency (SARDA)/City of Santa Clara and Techmart Owner, LLC
Under Negotiation: Purchase of Real Property interest(s), price and terms of payment
Councilmember Jain stated he is recusing from Items 1.B and 1.C due to a potential conflict of interest as he owns stock in Home Depot.

Public Comment
There were no Public Comment.

Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor adjourned into Closed Session at 5:11 p.m. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in Council Chambers
Mayor/Chair Gillmor called the meeting to order at 7:08 p.m.

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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.

Assistant City Clerk/Secretary Pimentel announced that
Council/Boardmember Watanabe would be participating remotely under the provision of AB2449 due to a family emergency.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there was no reportable action taken.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Council/Boardmember Becker requested to hear all Written Petitions after the Consent Calendar.

Mayor/Chair Gillmor moved Item 8 to be heard after Consent Items Pulled for Discussion.

SPECIAL ORDER OF BUSINESS

2.A 23-1114 Proclamation of the First Full Week of October 1-7, 2023, as Public Power Week
Mayor Gillmor proclaimed the first full week of October 1-7 as Public Power Week.

Silicon Valley Power Chief Electric Utility Officer Pineda accepted the proclamation and shared a few words.

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2.B 23-1144 Proclaim September World Alzheimer’s Awareness Month Mayor Gillmor proclaimed September as World Alzheimer's awareness month.

Edie Yau, Director of Diversity, Equity, and Inclusion Engagement at the Alzheimer’s Association, accepted the Proclamation and provided brief comment.

PUBLIC PRESENTATIONS
Assistant City Manager Bojorquez acknowledged the retirement of Parks and Recreation Director Jim Teixiera.

Mayor Gillmor called a meeting recess at 7:41. p.m. and reconvened the meeting at 7:51 p.m.

CONSENT CALENDAR
Council/Boardmember Jain pulled Item 4 from the Consent Calendar.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the balance of the Consent Calendar.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.A 23-21
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Historical and Landmarks Commission - June 29, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the minutes of the June 29, 2023 Historical and Landmarks Commission.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.B 23-1029
Action on Bills and Claims Report (CC, SCSA, HA) for the period July 15, 2023 - August 11, 2023
Recommendation:

Approve the list of Bills and Claims for July 15, 2023 - August 11, 2023.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the list of Bills and Claims for July 15, 2023 - August 11, 2023.

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Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

3.C 23-978 Action to Adopt a Resolution Amending the FY 2023/24 Municipal Fee Schedule to Delete the Existing Penalties for Late Payment of Certified Unified Program Agency (CUPA) Operational Permit Fees and Add a Late Payment of CUPA Operational Permit Fee at a Rate of 50% of Assessed Fee Not to Exceed $500 for Delinquencies in Excess of 30 Days Recommendation:

Adopt a Resolution Amending the FY 2023/24 Municipal Fee Schedule to delete the existing penalties for Late Payment of Certified Unified Program Agency (CUPA) Operational Permit Fees and add a late payment of CUPA Operational Permit Fee at a rate of 50% of Assessed Fee Not to Exceed $500 for delinquencies in excess of 30 days, as outlined in Attachment 1.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution 23-9267 amending the FY 2023/24 Municipal Fee Schedule to delete the existing penalties for late payment of Certified Unified Program Agency (CUPA) Operational Permit Fees and add a late payment of CUPA
Operational Permit Fee at a rate of 50% of assessed fee not to exceed $500 for delinquencies in excess of 30 days, as outlined in Attachment 1.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.D 23-858 Action to Approve Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program and Approve the Related Budget Amendment
Recommendation:

1. Authorize the City Manager to Execute Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program to extend the term to December 31, 2025 and increase the not-to-exceed amount to $250,000, in a final form approved by the City Attorney;

2. Authorize the City Manager to negotiate and execute future addendums to (a) extend the term of the agreement for up to two additional years through December 31, 2027; and (b) revise the maximum compensation of for the PERT program should additional grant funds become available for a maximum not-to-exceed amount of $500,000 subject to budget appropriations and review and approval as to form by the City Attorney; and,

3. Approve the FY 2023/24 Budget Amendment in the Police Operating Grant Trust Fund recognizing beginning fund balance of $238,518 from supplemental law enforcement services funding received, increase the Citizens’ Option for Public Safety 2019 appropriation in the amount of $168,518, and increase the Citizens’ Option for Public Safety 2023 appropriation in the amount of $70,000 (five affirmative Council votes required for the use of unused balances).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to authorize the City Manager to Execute Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program to extend the term to December 31, 2025 and increase the not-to-exceed amount to $250,000, in a final form approved by the City Attorney; to authorize the City Manager to negotiate and execute future addendums to (a) extend the term of the agreement for up to two additional years through December 31, 2027; and (b) revise the maximum compensation of for the PERT program should additional grant funds become available for a maximum not-to-exceed amount of $500,000 subject to budget appropriations and review and approval as to form by the City Attorney; and to approve the FY 2023/24 Budget Amendment in the Police Operating Grant Trust Fund recognizing beginning fund balance of $238,518 from supplemental law enforcement services funding received, increase the Citizens’ Option for Public Safety 2019 appropriation in the amount of $168,518, and increase the Citizens’ Option for Public Safety 2023 appropriation in the amount

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of $70,000.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.E 23-117
Action on Amendment No. 2 to the Grazing Lease with Joseph R. Paulo for a Portion of the Property Known as the Altamont Ranch, Alameda County, California, a Property Owned for Power Generation Purposes for Silicon Valley Power, Extending the Term Through September 26, 2027 with No Change to the Compensation.

Recommendation:
1 Determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; and
2 Authorize the City Manager to execute Amendment No. 2 to the Grazing Lease By and Between the City of Santa Clara, California and Joseph R. Paulo, an Individual for a Portion of the Property Known as the Altamont Ranch, Alameda County, to extend the term through September 26, 2027 with no change to the compensation in a final form approved by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; and to authorize the City Manager to execute Amendment No. 2 to the Grazing Lease By and Between the City of Santa Clara, California and Joseph R. Paulo, an Individual for a Portion of the Property Known as the Altamont Ranch, Alameda County, to extend the term through September 26, 2027 with no change to the compensation in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.F 23-1136 Action on Resolution Approving a Purchase and Sale Agreement and Other Documents as Necessary Related to the Sale of the Techmart Building Parcel Located at 5201 Great America Parkway [APN:
104-55-013]
Recommendation:

That the City Council acting as the governing board of the Successor Agency to the Redevelopment Agency of the City of Santa Clara adopt a Resolution authorizing the City Manager/Executive Officer to negotiate and execute a Purchase and Sale Agreement between the Successor Agency to the Redevelopment Agency of the City of Santa Clara and Techmart Owner, LLC. for the Techmart Parcel located at 5201 Great America Parkway (APN: 104-55-013) at a purchase price of $22,500,000 and authorizing the City Manager to execute all documents necessary, including an affordability covenant and minor modifying amendments, in final forms approved by the City Attorney, to implement the Purchase and Sale Agreement and close escrow.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, that the City Council acting as the governing board of the Successor Agency to the Redevelopment Agency of the City of Santa Clara adopt Resolution 23-9268 authorizing the City Manager/Executive Officer to negotiate and execute a Purchase and Sale Agreement between the Successor Agency to the Redevelopment Agency of the City of Santa Clara and Techmart Owner, LLC. for the Techmart Parcel located at 5201 Great America Parkway (APN: 104-55-013) at a purchase price of $22,500,000 and authorizing the City Manager to execute all documents necessary, including an affordability covenant and minor modifying amendments, in final forms approved by the City Attorney, to implement the Purchase and Sale Agreement and close escrow.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.G 23-1056
Silicon Valley Power 2022 Power Content Label
Recommendation: Note and file Silicon Valley Power’s 2022 Power Content Label(s).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file Silicon Valley Power's 2022 Power Content Label(s).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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3.H 23-990 Report on Actions Taken During City Council Recess to Accept $150,000 Cybersecurity Grant From the Bay Area Urban Areas Security Initiative and Approve the Related Budget Amendment
Recommendation:

1. Note and file the Report on Actions Taken During Council Recess from July 19, 2023 to August 21, 2023; and

2. Approve the FY 2023/24 Budget Amendment in the Other City Departments Operating Grant Trust Fund to recognize grant revenue in the amount of $150,000 and establish a Bay Area Urban Areas Security Initiative appropriation in the amount of $150,000 (Five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the Report on Actions Taken During Council Recess from July 19, 2023 to August 21, 2023; and approve the FY 2023/24 Budget Amendment in the Other City Departments Operating Grant Trust Fund to recognize grant revenue in the amount of $150,000 and establish a Bay Area Urban Areas Security Initiative appropriation in the amount of $150,000.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
Boardmember Jain pulled Item 4 off the Stadium Authority Consent Calendar.

WRITTEN PETITION SUBMITTED BY THE PUBLIC/COUNCIL

9. 23-1092 Action on a Written Petition (Council Policy 030), Submitted by Adam Mason Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider a Crosswalk Safe for Pedestrians at Winchester Blvd. and Dolores Avenue Seeking to Implement Methods to Deter Speeding Cars and Negligent Drivers from Harming any more Residents Recommendation:

Staff makes no recommendation.

Petitioner Adam Mason spoke on his Written Petition (030) for Council to consider installing a crosswalk safe for pedestrians at Winchester Boulevard and Dolores Avenue.

City Manager Grogan responded to Mr. Mason's concerns.

A motion was made by Councilmember Becker, seconded by Vice Mayor Park, to refer this Written Petition to staff.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

10. 23-1093
Action on a Written Petition (Council Policy 030), Submitted by Vennessa Arellanes Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider the Parking Situation at the St. Anton Apartment Community on Calle Del-Mundo
Recommendation:

Staff makes no recommendation.

Petitioner Venessa Arellanes spoke on her Written Petition (030) for Council to consider the parking situation at the St. Anton Apartment Community on Calle Del Mundo.

Council provided comments.

Public Comment:

The People
A motion was made by Councilmember Watanabe, seconded by Councilmember Becker, to refer this Written Petition to staff.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

11. 23-1138
Action on a Written Petition (Council Policy 030), Submitted by Anne Valta Requesting to Place an Agenda Item on a Future Council Meeting for Council to Consider Banning Leaf Blowers in the City of Santa Clara Recommendation:

Staff makes no recommendation.

Petitioner Anne Valta spoke on her Written Petition (030) for Council to consider banning leaf blowers in the City of Santa Clara.

Council questions and comments followed.

City Manager Grogan responded to Council questions and provided comments.

A motion was made by Councilmember Jain, seconded by
Councilmember Becker, to refer this petition to the Council Priority Setting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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CONSENT ITEMS PULLED FOR DISCUSSION

4. 23-937 Report on the Audited Santa Clara Stadium Authority Fiscal Year 2022/23 Annual Financial Statements
Recommendation: Note and file the Santa Clara Stadium Authority Fiscal Year 2022/23 Annual Financial Statements.

Boardmember Jain pulled this item.

Board questions followed.

Stadium Authority Treasurer Lee addressed Board questions.

A motion was made by Boardmember Jain, seconded by
Boardmember Becker, to note and file the Santa Clara Stadium Authority Fiscal Year 2022/23 Annual Financial Statements.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY GENERAL BUSINESS

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8. 23-940 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter and Fiscal Year Ending March 31, 2023 and Related Budget Amendments
Recommendation:

1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending March 31, 2023; and

2. Approve FY 2022/23 Santa Clara Stadium Authority budget adjustments to increase Other Operating Expenses for SBL Sales and Service in the amount of $68,787 and Use of StadCo Tenant Improvements in the amount of $972, offset by Operating and Maintenance Reserves.

Stadium Authority Treasurer Lee gave a Powerpoint presentation on the Stadium Authority Financial Status Report for Quarter and Fiscal Year ending March 31, 2023.

Board comments and questions followed.

Treasurer Lee addressed the Board questions.

A motion was made by Boardmember Watanabe, seconded by
Boardmember Becker, to note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending March 31, 2023; and approve FY 2022/23 Santa Clara Stadium Authority budget adjustments to increase other operating expenses for SBL Sales and Servicr in the amount of $68,787 and use of StadCo Tenant Improvements in the amount of $972, offset by Oeprating and Maintenance Reserves.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
Mayor/Chair Gillmor called a meeting recess at 9:59 p.m. and reconvened the meeting at 10:10 p.m.

Council/Boardmember Watanabe left the meeting at 10:05 p.m.

PUBLIC HEARING/GENERAL BUSINESS

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5. 23-448 Action on the FY 2022/23 Annual Report for the Santa Clara Tourism Improvement District (SCTID) as Presented by the SCTID Owner’s Association.

Recommendation:

Approve the FY 2022/23 Annual Report for the Santa Clara Tourism Improvement District (SCTID) as presented by the SCTID Owner’s Association.

City Manager Grogan provided an introduction of the item.

President/Chief Executive Officer of Discover Santa Clara Christine Lawson provided a Powerpoint on the FY 2022/23 Annual Report for the Santa Clara Tourism Improvement District (SCTID).

Council comments and questions followed.

Ms. Lawson responded to Council questions.

Sean Steenson of Delta Hotel and Chris Sullivan of Santa Clara Marriott each provided brief comment.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve the FY 2022/23 Annual Report for the Santa Clara Tourism Improvement District as presented by the SCTID Owner's Association.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Watanabe1 -

6. 23-1032
Public Hearing: Approval of the 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) for Submission to the U.S.

Department of Housing and Urban Development (HUD)
Recommendation:

1. Approve the 2022-2023 Consolidated Annual Performance and Evaluation Report (Attachment 1) and authorize the City Manager, or his designee, to execute the documents for submission to the U.S.

Department of Housing and Urban Development (HUD) by September 29, 2023 unless otherwise directed by HUD.

2. Direct staff to incorporate all public comments into the final version to be submitted to HUD on or before September 29, 2023.

Housing Division Manager Marcus presented a Powerpoint
presentation on the 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER).

A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to close the Public Hearing.

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Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Watanabe1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to approve the 2022-2023 Consolidated Annual Performance and Evaluation Report (Attachment 1) and authorize the City Manager, or his designee, to execute the documents for submission to the U.S. Department of Housing and Urban Development (HUD) by September 29, 2023 unless otherwise directed by HUD; and direct staff to incorporate all public comments into the final version to be submitted to HUD on or before September 29, 2023.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Watanabe1 -

7. 23-1148
Review and Approve 2024 Council Priority Setting Session Framework Recommendation: Review and Approve the 2024 Council Priority Setting Session Framework City Manager Grogan gave a Powerpoint presentation on the 2024 Council Priority Setting framework.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the 2024 Councnil Priority Session framework.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Watanabe1 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Mayor Gillmor thanked City staff for the success of the Art and Wine Festival. She also congratulated Santa Clara business A Slice of New York for its 17 year anniversary. Lastly, Mayor Gillmor acknowledged bands she received for Raksha Bandhan, a Hindu festival that celebrates universal oneness day which says that the entire world is one family.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan stated there was no report.

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ADJOURNMENT
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adjourn the meeting at 12:00 a.m. in memory of Steven Harwell, lead singer of the band Smashmouth.

Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: 1 - Councilmember Watanabe
The next regular scheduled meeting is on Tuesday, October 10, 2023 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-24 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Bicycle & Pedestrian Advisory Committee - August 28, 2023 Historical and Landmarks Commission - September 7, 2023 Parks & Recreation Commission - September 19, 2023
Senior Advisory Commission - September 25, 2023
Planning Commission - October 11, 2023
City of Santa Clara Printed on 10/31/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Bicycle & Pedestrian Advisory Committee
Draft
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95051
08/28/2023
REVISED AGENDA - ITEM 7B HAS BEEN ADDED TO THE AGENDA
The City of Santa Clara is conducting the Bicycle and Pedestrian Committee meetings in a hybrid
manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
https://santaclaraca.zoom.us/j/95582744643
Meeting ID: 955 8274 4643 or
Phone: 1 (669) 900-6833
1 CALL TO ORDER , ROLL CALL, and INTRODUCTIONS
Chair Hardy called the meeting to order at 4:08 PM.

A motion was made by Member Penvenne and seconded by
Member Ganesh to excuse the absences of Member Donoghue, Member Joshi, and Vice Chair Jain. The motion carried by the following vote:

Chair Karen Hardy, Member Perry Penvenne, Member Betsy Megas, Member Jane Casamajor, Member Sukrit Ganesh, Member Stephen Clark Seninger, and Member Ken Kratz
Present 7 -
Vice Chair Sudhanshu Jain, Member Bruce Donoghue, and Member Ashish Joshi
Excused 3 -

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2 PUBLIC PRESENTATIONS
Video: [00:08:35]
Tom Granvold asked the City to conduct a study on the impacts of Class III Bicycle Boulevards (Sharrows) and asked the BPAC to meet more frequently throughout the year.

Al Gonzales commented on the different crosswalks on Calabazas Boulevard from El Camino to Monroe Street and stop signs beyond the curb ramps. He also asked how to submit the requests about the intersections and his field audit notes.

Michael Saari commented on the street maintenance, brought samples of puncture vines that can be found in the bike lanes and submitted a citywide bike map with his observation notes of where he has found puncture vines.

Tom Freitas commented that vegetation and overhanging trees became a problem for cyclists and Levis Stadium event detour was not clear and recommended taking a group bike ride with Life Moves.

Diane Harrison echoed other speakers' comment and asked staff to clarify the street lighting specifications with Member Donoghue. She also suggested changes to the June meeting minutes.

Robert Herrick commented on his concern of the removal of Freedom Bridge. Chair Hardy commented that BPAC tried to save the bridge as they wrote a letter to Council about this matter. However, in the end it is still being removed.

Edmund Drozek commented on cyclists speeding on the trails and asked the City to consider installing speed testing devices and policing on the trails.

Chair Hardy and Mr. Liw addressed Public Speakers' questions. 3 CONSENT CALENDAR

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A. 23-888 Bicycle and Pedestrian Advisory Committee Meeting Minutes of June 26, 2023 (Chair Hardy)
Recommendation: Approve the Bicycle and Pedestrian Advisory Committee Meeting Minutes of June 26, 2023.

Public Speaker(s): Diane Harrison
Video [00:30:00]
A motion was made by Member Megas and seconded by Member Penvenne to Approve as Amended. The motion carried by the following vote:

Aye: Chair Hardy, Member Penvenne, Member Megas, Member Casamajor, Member Ganesh, Member Seninger, and Member Kratz 7 -
Excused: Vice Chair Jain, Member Donoghue, and Member Joshi3 - 4 REPORTS FOR COMMITTEE INFORMATION
A. 23-889 Police Verbal Update (Wilson)
Video: [00:35:20]
Officer Wilson discussed three recent bicycle and pedestrian-involved collisions with the Committee.

Committee comments and questions followed regarding infrastructure improvements.

Public Speakers comments and questions followed.

Officer Wilson addressed Committee and public speaker questions.

Public Speaker(s): Thomas Granvold, Tom Freitas
5 REPORTS OF SPECIAL COMMITTEES
A. 23-890 Subcommittee on Police Collision History (Donoghue) Video [00:52:57]
Member Kratz indicated his interest in serving on this subcommittee and encouraged public members to participate on the subcommittee. 6 REPORTS FOR COMMITTEE INFORMATION (CONTINUED)

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B. 23-886 Public Works Verbal Update (Liw)
Video: [00:56:58]
Mr. Liw provided an update to the Committee, including the introduction of the new Transportation Manager, Steve Chan, and the organization of Traffic Engineering Division, upcoming events, and Council approved items in July and August 2023.

Committee comments and questions followed.

Mr. Liw addressed Committee questions.

Public Speaker(s): Tom Granvold, Tom Freitas, Diane Harrison C. 23-923 VTA BPAC Update (Megas)
Video: [01:35:00]
Member Megas provided an update to the Committee related to the VTA BPAC meeting in July 2023.

Committee comments and questions followed.

Member Megas addressed Committee questions.

D. 23-891 Santa Clara Station Area Task Force Update (Casamajor) Video: [01:45:45]
Member Casamajor gave a brief overview of the Santa Clara Station Area Task Force.

Staff will bring back an action item in the October BPAC meeting to select a BPAC member to serve on the Santa Clara Station Area Task Force.

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E. 23-892 Grant Activity Verbal Update (Shariat)
Video: [01:48:50]
Ms. Shariat provided an update related to recent grant activity.

Committee comments and questions followed.

Mr. Garcia and Mr. Liw addressed Committee questions.

Public Speaker(s): Diane Harrison
F. 23-893 Update on Tasman East Amendment (Davidson)
Video: [02:12:57]
Mr. Davidson provided an update on the Tasman East Amendment which is adding an additional 1,500 units.

Committee comments and questions followed regarding bicycle path and sidewalk design, public access and connectivity.

Mr. Davidson addressed Committee questions.

Public Speaker(s): Tom Granvold, Edmund Drozek
G. 23-894
Mission Point by Kylli Development (Bustos)
Video: [02:47:00]
Ms. Bustos provided an update on the Mission Point by Kylli development.

Committee comments and questions followed regarding bicycle and pedestrian access and safety.

Ms. Bustos addressed Committee questions.

Public Speaker(s): Tom Granvold, Diane Harrison

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H. 23-896 Benton Street Bikeway Study (He)
Video: [03:23:46]
Ms. He and Mr. Knowles presented draft design concepts for the Benton Street Bikeway Study.

Committee comments and questions followed regarding the project study limits, bikeway design and impact to vehicle traffic.

Ms. He and Mr. Knowles addressed Committee questions.

Public Speaker(s): Tom Granvold, Diane Harrison, Tim Logan, Rosie Chen
Member Ganesh left the meeting at 8:06 PM.

I. 23-901
Monroe Street Bikeway Study (Garcia)
Video: [04:27:00]
Mr. Garcia and Mr. Knowles presented draft design concepts for the Monroe Street Bikeway Study.

Committee comments and questions followed regarding the bikeway design, vehicle speeding, protected bike lanes, and impact to vehicle traffic.

Mr. Garcia and Mr. Knowles addressed Committee questions.

Public Speaker(s): Tom Granvold, Rosie Chen, Edmund Drozek, Neil Cortez

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J. 23-900 Walsh Avenue and Martin Avenue Bikeway Planning Study (He) Video: [05:27:40]
Ms. He and Ms. Jariwala presented draft design concepts for the Walsh Avenue and Martin Avenue Bikeway Planning Study.

Committee comments and questions followed regarding the bikeway design, protected bike lanes, railroad crossing, and impact to vehicle traffic.

Ms. He and Ms. Jariwala addressed Committee questions.

Public Speaker(s): Diane Harrison, Tom Granvold
K. 23-906 MySantaClara Reporting App and Website (Garcia) Video: [06:08:40]
Mr. Garcia presented information regarding the MySantaClara reporting app and website.

Committee comments and questions followed.

Mr. Garcia and Mr. Liw addressed Committee questions.

Public Speaker(s): Diane Harrison, Ashish Joshi, Tom Granvold 7 REPORTS FOR COMMITTEE ACTION
A. 23-902 2024 Annual Work Plan (Liw)
Recommendation: Approve staff recommendation regarding the 2024 BPAC Work Plan.

Video: [06:26:00]
Chair Hardy presented the process to develop the 2024 Annual Work Plan.

Committee comments and questions followed
Mr. Liw addressed Committee questions.

Public Speaker(s): Tom Granvold, Diane Harrison, Edmund Drozek A motion was made by Member Casamajor, seconded by Member Megas, to Approve staff’s recommendation.

Page 7 ends

08/28/2023Bicycle & Pedestrian Advisory
Committee
Meeting Minutes

Aye: Chair Hardy, Member Penvenne, Member Megas, Member Casamajor, Member Seninger, and Member Kratz
6 -
Excused: Vice Chair Jain, Member Donoghue, and Member Joshi3 -

Absent: Member Ganesh1 -
B. 23-1054 Selection of a Member to Serve on the Stevens Creek Boulevard Vision Study Citizens Advisory Group (Liw)
Recommendation:

Select one BPAC member to serve on the Stevens Creek Boulevard Vision Study Citizens Advisory Group.

Video: [06:39:30]
Mr. Liw presented information on the Stevens Creek Boulevard Vision Study and upcoming meetings.

Member Penvenne indicated his interest in serving on the Stevens Creek Boulevard Citizens Advisory Group.

A motion was made by Member Kratz, seconded by Member Megas, to Approve the recommendation of appointing Member Penvenne to serve on the Steve Creeks Boulevard Vision Study Citizens Advisory Group.

Aye: Chair Hardy, Member Penvenne, Member Megas, Member Casamajor, Member Seninger, and Member Kratz
6 -
Excused: Vice Chair Jain, Member Donoghue, and Member Joshi3 -

Absent: Member Ganesh1 -
8 REPORTS OF SPECIAL COMMITTEES (CONTINUED)
B. 23-908 Subcommittee on Bicycle Story Maps (Megas and Penvenne) Video: [06:44:00]
Subcommittee had no updates to provide.

C. 23-909 Subcommittee on Bike to Shop Day (Megas and Kratz) Video:[06:45:07]
Subcommittee had no updates to provide.

Page 8 ends

08/28/2023Bicycle & Pedestrian Advisory
Committee
Meeting Minutes
D. 23-910 Subcommittee on Roundabouts (Megas, Ganesh, and Kratz) Video:[06:45:30]
Member Kratz requested more information on roundabouts from staff.

Mr. Garcia addressed Member Kratz question.

ANNOUNCEMENTS

ADJOURNMENT
The meeting was adjourned at 10:52 PM.

The next regular scheduled meeting will be on Monday, October 23, 2023 at 4:00 PM.

Page 9 ends

08/28/2023Bicycle & Pedestrian Advisory
Committee
Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 10 ends

City of Santa Clara
Meeting Minutes
Historical & Landmarks Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/07/2023
The City of Santa Clara is conducting the Historical and Landmarks Commission meeting in a hybrid manner (in-person and methods for the public to participate remotely) • Via Zoom:
o https://santaclaraca.zoom.us/j/97233262035 or
o Phone: 1 (669) 900-6833
Webinar ID: 972 3326 2035
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting.

Clearly indicate the project address, meeting body, and meeting date in the email.

PUBLIC PARTICIPATION IN ZOOM WEBINAR:

Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting.
- If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, you may leave the meeting.

CALL TO ORDER AND ROLL CALL
Chair Leung called the meeting to order at 6:03 p.m.

Commissioner Michael Celso , Commissioner Amy Kirby, Chair Patricia Leung, Commissioner Kathleen Romano, Vice Chair Ana Vargas-Smith , and Commissioner Yvonne Inciarte
Present 6 -

Page 1 ends

09/07/2023Historical & Landmarks Commission Meeting Minutes Commissioner Ed StocksAbsent 1 -
A motion was made by Commissioner Vargas-Smith, seconded by Commissioner Celso, to excuse Commissioner Stock's absence.

Aye: Commissioner Celso, Commissioner Kirby, Chair Leung, Commissioner Romano, Vice Chair Vargas-Smith, and
Commissioner Inciarte
6 -

Absent: Commissioner Stocks1 -

CONSENT CALENDAR
Commissioner Romano, seconded by Commissioner Vargas-Smith, voted to approve Items 1.A and 1.B on the Consent Calendar.

Aye: Chair Leung, Commissioner Romano, Vice Chair Vargas-Smith, and Commissioner Inciarte
4 -
Excused: Commissioner Stocks1 -
Abstained: Commissioner Celso, and Commissioner Kirby2 -

1.A 23-914 Historical and Landmarks Commission Minutes of June 29, 2023

1.B 23-974 Historical and Landmarks Commission 2024 Calendar of Meetings

1.C 23-882 Consideration of a Historical Preservation Agreement (Mills Act Contract) for 2566 Homestead Road
Item 1.C was moved to GENERAL BUSINESS at the request of Chair Leung.

A motion was made by Commissioner Romano, seconded by
Commission Vargas-Smith to recommend approval to the City Council with a recommendation that any future changes to the residence reflect the pre-1987 condition.

Aye: Commissioner Celso, Commissioner Kirby, Chair Leung, Commissioner Romano, Vice Chair Vargas-Smith, and
Commissioner Inciarte
6 -
Excused: Commissioner Stocks1 -

PUBLIC PRESENTATIONS

GENERAL BUSINESS

Page 2 ends

09/07/2023Historical & Landmarks Commission Meeting Minutes

2. 23-975 Study Session: Historical and Landmarks Commission Roles and Responsibilities
City Attorney Glen Googins provided a presentation to the Commission.

3. 23-976 Study Session: Draft Downtown Precise Plan
Planning Manager Lesley Xavier provided a presentation to the Commission. There were three public speakers:

Jonathon Evans
Noah MacDonald
Ed Stocks

4. 23-973
Election of Historical and Landmarks Commission Chair and Vice Chair A motion was made by Commissioner Celso, seconded by
Commissioner Romano, to continue the item to the October 5, 2023 HLC meeting.

Aye: Commissioner Celso, Commissioner Kirby, Chair Leung, Commissioner Romano, Vice Chair Vargas-Smith, and
Commissioner Inciarte
6 -
Excused: Commissioner Stocks1 -

STAFF REPORT

1. Berryessa Adobe Maintenance

2. Historic Context Statement Cost Estimates
Principal Planner Rebecca Bustos provided a general cost estimate to the Commission for a City Historic Context Statement and an Old Quad specific Context Statement.

The Commission asked that staff review options for use of the 2022 Historic Preservation Fund Grant from the State Historic Preservation Office to determine if the funds can be set aside for a future use.

Alternatively, the Commission requested that staff look into using the funds for streetlight banners to promote Historic Preservation Month.

Training and Travel Request

COMMISSIONERS REPORT

1. Subcommittee Reporting - 20 minutes

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09/07/2023Historical & Landmarks Commission Meeting Minutes

2. Board/Committee Lead/Alternate Santa Clara Arts and Historic Consortium Leung / Romano Historic Preservation Society of Santa Clara Vargas-Smith / Leung Old Quad Residents Association Leung / Romano Development Review Hearing Romano / Vargas-Smith BART/ High Speed Rail/ VTA BRT Committee Vargas-Smith/ Vacant Zoning Ordinance Update Romano / Vacant El Camino Real Specific Plan Community Advisory Committee Leung Downtown Precise Plan Vargas

ADJOURNMENT
The meeting adjourned at 8:18 p.m.

A motion was made by Commissioner Vargas-Smith, seconded by Commissioner Celso, to adjourn the meeting.

Aye: Commissioner Celso, Commissioner Kirby, Chair Leung, Commissioner Romano, Vice Chair Vargas-Smith, and
Commissioner Inciarte
6 -

Absent: Commissioner Stocks1 -
The next regular scheduled meeting is Thursday, October 5, 2023

MEETING DISCLOSURES

Page 4 ends

09/07/2023Historical & Landmarks Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 5 ends

City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Cafeteria - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
09/19/2023
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/91316665755
Meeting ID: 913 1666 5755
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Caldwell called the Parks & Recreation Commission Meeting to order at 7:03 PM.

Vice-Chair Hai joined the meeting at 7:06 PM.
.

Chair Dana Caldwell, Commissioner Maureen Chu, Commissioner Eversley Forte, Vice Chair Sajid Hai, and Commissioner Vikas Gupta Present 5 -
Commissioner Kelly Cox, and Commissioner Brittany RickettsAbsent 2 - Commissioner Chu made a motion, seconded by Commissioner Gupta, to excuse Commissioner Cox and Commissioner Ricketts.

Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta

Aye: 5 -
Commissioner Cox, and Commissioner RickettsExcused: 2 -

CONSENT CALENDAR

Page 1 ends

09/19/2023Parks & Recreation Commission Meeting Minutes

1.A 23-1089 Action on the Parks & Recreation Commission Minutes of the August 15, 2023 Meeting
Recommendation: Approve the Parks & Recreation Commission Minutes of the August 15, 2023 Meeting.

Commissioner Gupta made a motion, seconded by Commissioner Chu, to recommend approval of the Parks & Recreation
Commission Minutes of August 15, 2023.

Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -

1.B 23-1030
Parks & Recreation Commission Calendar of Meetings for 2024 Recommendation: Recommend that Council Approve a Resolution to Set the Parks & Recreation Commission Calendar of Meetings for 2024.

Vice-Chair Hai made a motion, seconded by Commissioner Chu, to continue this item regarding the 2024 Parks & Recreation Commission Calendar of Meetings until the next Regular Meeting on Tuesday, October 17, 2023.

Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -

PUBLIC PRESENTATIONS

GENERAL BUSINESS
At 7:17 PM, the Regular Meeting was paused for the Commission to participate in recognizing the retirement of James Teixeira, Director of Parks & Recreation, in Council Chambers.

The Regular Meeting resumed at 7:44 PM.

2. 23-1127
Recommend Nominee(s) for Consideration as the “2023 Honorary Holiday Tree Lighter” for the Annual Holiday Tree Lighting Ceremony on Friday, December 1, 2023.

Recommendation:

Staff has no recommendation.

Commissioner Forte made a motion, seconded by Vice-Chair Hai, to continue this item regarding the recommendation of nominee(s) for consideration as the "2023 Honorary Holiday Tree Lighter" until the next Regular Meeting on Tuesday, October 17, 2023.

Page 2 ends

09/19/2023Parks & Recreation Commission Meeting Minutes

Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -

3. 23-665 Receive a Presentation and Provide Feedback on Benton, Monroe, and Walsh-Martin Bikeway Planning Projects
Recommendation:

Receive a presentation and provide feedback on Benton, Monroe, and Walsh-Martin Bikeway Planning Projects.

ATTACHMENTS

1. Bikeway Projects Location Map

2. Benton Street Bikeway Draft Design Concepts

3. Monroe Street Bikeway Draft Design Concepts

4. Walsh Avenue Bikeway Draft Design Concepts

5. Martin Avenue Bikeway Draft Design Concepts

6. Presentation for September 19, 2023 Parks & Recreation Commission Meeting
Commissioner Forte asked if the team presenting will be recommending a preferred bike lane option that would be used or will they be letting the public provide feedback to which they prefer. Nicole He responded that as part of community outreach, the public is being asked about which option(s) they prefer. The community survey that was just posted, prompts the public support or select one of the concepts. The summary of the comments will be presented to the Bicycle and Pedestrian Advisory Committee (BPAC) for consideration. In January 2024, BPAC to deciding on their preferred alternative for this project.

Commissioner Chu
asked about the Benton Street traffic impact since
two lanes will be closed, and if there is an existing bike lane on Martin and Walsh. Nicole He stated that the traffic impact is part of the study and was also a concern of the community. Traffic results from the study will be shared with the public and BPAC. Lafayette Street will be the connection to Martin and Walsh, which Ralph Garcia stated is a different project.

Commissioner Gupta asked about greenery/landscaping along the paths. According to Nicole He, the scope of the project is for conceptual design, and landscaping in the immediately adjacent area is not part of the project. Commissioner Gupta added, it would have been good to know if previously implemented alternatives had a positive impact on bikeways, and commented on the barriers that separate the bikeway from the roadway, at Stevens Creek near Cupertino Main Street. In addition, he stated that staff who presented, should illustrate that various alternatives have been tried, and if there is something that is known to have worked, include that information in the presentation with contemporary examples.

Page 3 ends

09/19/2023Parks & Recreation Commission Meeting Minutes

4. 23-1026 Develop Initial Draft of the Commission Work Plan Goals and Activities for FY2023/24
Recommendation: Develop a Parks & Recreation Commission Work Plan for FY2023/24 including goals, supporting activities and subcommittee assignments.

Commissioner Chu made a motion, seconded by Vice-Chair Hai, to continue this item regarding developing the initial draft (including assigning subcommittees) until the next Regular Meeting on Tuesday, October 17, 2023.

Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -

Page 4 ends

09/19/2023Parks & Recreation Commission Meeting Minutes

STAFF REPORT
Acting Director Seale advised the Commission of the following:

Westwood Oaks Park Playground to break ground the first week of October. For safety, the whole park will be closed for the duration of construction for about six/seven months; no impact to recreation programming. Non-native eucalyptus trees have been removed and the trees will be replaced as part of the rehabilitation project. The contractor will display the schematic design on the fence for the neighbors to visualize the scope of rehabilitation project. Park patrons are recommended to visit nearby neighboring parks to recreate: Jenny Strand, Homeridge, and Maywood parks. Montague Park - building renovation is almost complete; the park portion, improved playground, exercise equipment are now available to the public. A soft opening is expected in late October 2023. The kickoff for Parks & Recreation system-wide Master Plan for the City of Santa Clara's park system will be starting soon. The Master Plan will involve every single community, commissions, stakeholders, and will address funding, programming, future capital projects, and a roadmap for the park system development over the next 15-20 years. This comprehensive study will take up to 12-14 months to complete. The next Facility Condition Assessment will be done within the time frame of the Master Plan.

Recreation Manager Castro advised the Commission of the following:

Encouraging the Commission to provide feedback on the 41st annual Art & Wine Festival. The Department is getting ready for the production of Tarzan. Senior Center hours were extended in July and there is an increase in attendance as a result. The Recreation Team is getting ready for Winter programming; after-school programs continue to be strong; last of the Concerts in the Park series will be on Friday, September 29, 2023 at Live Oak Park; State of the City will be on Wednesday, September 27, 2023; Children's Halloween, Saturday, October 28, 2023; and Holiday Tree Lighting, Friday, December 1, 2023.

Page 5 ends

09/19/2023Parks & Recreation Commission Meeting Minutes

COMMISSIONERS REPORT
Chair Caldwell joined the Senior Center and toured the facility and was very impressed. Visited Fremont Park; went to the Concert in the Park in Central Park; volunteered at the Art & Wine Festival. Commented on how a crisis was addressed by the commissioners, and staff, including Police - quick response time, and compassionate care with the concerned party.

He commended all involved in the response effort.

Commissioner Chu visited Henry Schmidt Park; looking forward to hearing more information regarding Agnews Historic Park restroom hours - a concern brought about by her neighbor; volunteered at the Art & Wine Festival; expressed the need to order more glasses for next year; and she is looking forward to attending the last of the Concerts in the Park series for 2023 at Live Oak Park.

Commissioner Forte volunteered at the Art & Wine Festival on Saturday and Sunday. Derek Bryant brainstormed with commissioners in real-time, for next year's Art & Wine Festival.

Commissioner Gupta volunteered at the Art & Wine Festival - people were even buying lots of vintage glasses.

Vice-Chair Hai missed the Art & Wine Festival; he is excited about the Westwood Oaks Park playground rehabilitation project; visited Jenny Strand Park.

ADJOURNMENT
Commissioner Forte made a motion, seconded by Commissioner Gupta, to adjourn the meeting at 8:43 PM until the next Regular Meeting on Tuesday, October 17, 2023 at 7:00 PM.

Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -

MEETING DISCLOSURES

Page 6 ends

09/19/2023Parks & Recreation Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 7 ends

City of Santa Clara
Meeting Minutes
Senior Advisory Commission
Draft
10:00 AM Hybrid Meeting
City Manager's Conf. Room
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
09/25/2023
The City of Santa Clara is conducting the Senior Advisory Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/97590069803
Meeting ID: 975 9006 9803
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
The regular meeting was called to order by Chair Hubbard at 10:07 a.m.

Vice Chair Edmund Drozek, Commissioner Tom Freitas, Chair Judy Hubbard, Commissioner Grant L. McCauley, Commissioner Rick Andrews, and Commissioner Maria Vaz
Present 6 -
Commissioner Veena SterlingAbsent 1 -
A motion was made by Commissioner Drozek, seconded by

Commissioner Freitas to excuse Commissioner Sterling.

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner McCauley, Commissioner Andrews, and
Commissioner Vaz
6 -

Absent: Commissioner Sterling1 -

CONSENT CALENDAR
A motion was made by Commissioner Andrews, seconded by
Commissioner Vaz to approve the Consent Calendar.

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner McCauley, Commissioner Andrews, and
Commissioner Vaz
6 -

Page 1 ends

Excused: 1 - Commissioner Sterling
09/25/2023Senior Advisory Commission Meeting Minutes

1.A. 23-1108 Senior Advisory Commission Minutes of August 28, 2023 Recommendation: Approve the Senior Advisory Commission Minutes of August 28, 2023

1.B. 23-1104 Senior Advisory Commission Calendar of Meetings for 2024 Recommendation: Recommend that Council Approve the Senior Advisory Commission Calendar of Meetings for 2024.

GENERAL BUSINESS

2. 23-1099 Receive a Presentation and Provide Feedback on Benton, Monroe, and Walsh-Martin Bikeway Planning Projects
Recommendation: Receive a presentation and provide feedback on Benton, Monroe, and

3. 23-1100
Community member Wanda Buck expressed her appreciation for the presentation.

Commissioner Freitas left the meeting at 10:49 a.m.

Page 2 ends

PUBLIC PRESENTATIONS
Member of the public Wanda Buck shared that the City of Austin Parks and Recreation Department provides a special transportation system for persons 60 or older residing within Austin city limits.

Walsh-Martin Bikeway Planning Projects.

Senior Civil Engineer Ralph Garcia and Associate Engineer Nicole He provided a presentation on the Benton, Monroe, and Walsh-Martin Bikeway planning projects and asked for feedback.

Senior Advisory Commission Work Plan & Goals for FY2023/24

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner McCauley, Commissioner Andrews, and Commissioner Vaz
6 -
A motion was made by Commissioner Andrews, seconded by
Commissioner Drozek to adopt the Senior Advisory Commission Work Plan & goals for FY2023/24.

Excused: 1 - Commissioner Sterling
09/25/2023Senior Advisory Commission Meeting Minutes

STAFF REPORT

COMMISSIONERS REPORT

ADJOURNMENT
Commissioner Hubbard reported that she volunteered at the Art and Wine Festival on Sunday and said it was a great turnout with good music.

Commissioner Hubbard reminded the Commission about the Special Meeting with the Youth Commission that will be held on Tuesday, October 10, 2023 at 7:00 p.m. The meeting will be an informational presentation an discussion on the proposed Community Arts Center project in the Patrick Henry Drive Specific Plan.

A motion was made by Commissioner Andrews, seconded by
Commissioner Drozek that the meeting be adjourned at 10:57 a.m.

Aye: Vice Chair Drozek, Chair Hubbard, Commissioner McCauley, Commissioner Andrews, and Commissioner Vaz
5 -
Excused: Commissioner Sterling1 -

Absent: Commissioner Freitas1 -

MEETING DISCLOSURES

Page 3 ends

The Commission will assign committees at the next meeting when all the members are present and can sign up for committees of interest.

Recreation Manager Castro reported on the following:
- The State of the City will be held on Wednesday, September 27, 2023 at 6:00 p.m. The event will be held at the Mission City Center for Performing Arts. - The Parks & Recreation Department began the Westwood Oaks Park Rehabilitation project and the park will be closed for approximately six (6) months. The Westwood Oaks community can utilize Jenny Strand and Homeridge Park during the closure.

Recreation Supervisor Herb reported on the following:
- There are numerous City community outreach opportunities. Please be sure to sign up to receive City News at
https://www.santaclaraca.gov/i-want-to/stay-informed/sign-up-to-receive-city- news
09/25/2023Senior Advisory Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10/11/2023
Commissioner Biagini will be attending the meeting remotely from the following location:

Holiday Inn Hotel Pewaukee-Milwaukee West, an IHG Hotel N14 W24140 Tower Place, Pewaukee, WI, US
The City of Santa Clara is conducting Planning Commission meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898 Webinar ID: 917 2920 2898 or o Phone: 1(669) 900-6833
• Via the City’s eComment (available during the meeting) The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting; (Comments received after 12:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting) and also before and during the meeting via eComment. Clearly indicate the project address, meeting body, and meeting date in the email.

Agendas, Staff Reports and associated documents for Planning Commission items may be viewed on the City's website at https://santaclara.legistar.com/Calendar.aspx 6:00 PM REGULAR MEETING
Call to Order
Vice Chair Bhatnagar called the meeting to order at 6 pm.

Page 1 ends

10/11/2023Planning Commission Meeting Minutes
Pledge of Allegiance and Statement of Values
Secretary Bouza read the Declaration of Procedures.

Roll Call
Vice Chair Yashraj Bhatnagar, Commissioner Qian Huang,
Commissioner Mario Bouza, Commissioner Lance Saleme, and Commissioner Eric Crutchlow
Present 5 -
Commissioner Nancy A. Biagini, and Chair Priya CherukuruAbsent 2 - A motion was made by Commissioner Crutchlow, seconded by Commissioner Saleme to excuse Chair Cheurukuru and
Commissioner Biagini from the meeting.

Aye: Vice Chair Bhatnagar, Commissioner Huang, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -

Absent: Commissioner Biagini, and Chair Cherukuru2 -

DECLARATION OF COMMISSION PROCEDURES

CONTINUANCES/EXCEPTIONS

CONSENT CALENDAR
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza to approve the consent calendar.

Aye: Vice Chair Bhatnagar, Commissioner Huang, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -

Absent: Commissioner Biagini, and Chair Cherukuru2 -

1.A 23-1134 Planning Commission Meeting Minutes of April 12, 2023 Meeting Recommendation: Approve the Planning Commission Special Meeting Minutes of the April 12, 2023 Meeting

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10/11/2023Planning Commission Meeting Minutes

1.B 23-1203 Planning Commission Meeting Minutes of September 20, 2023 Meeting Recommendation: Approve the Planning Commission Meeting Minutes of the September 20, 2023 Meeting

1.C 23-582 Action on a Use Permit to Allow an Ambulatory Surgery Center on the First Floor of an Existing Building Located at 1871 Martin Avenue.

Recommendation: 1. Determine the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 -- Existing Facilities); and

2. Adopt a Resolution to approve the Use Permit to allow an Ambulatory Surgery Center on the first floor of an existing building located at 1871 Martin Avenue, subject to findings and conditions of approval.

1.D 23-1083
Action to Approve a Use Permit to Allow On-Site Sale and Consumption of Beer and Wine for a Restaurant located at 2450 El Camino Real Recommendation:

1. Determine the use Categorically Exempt pursuant to Class 1 (Existing Facilities) of the CEQA guidelines

2. 2.Adopt a resolution approving a Use Permit to allow the on-site sale and consumption of beer and wine (ABC License Type 41) for a 2,300 square foot food-service establishment located at 2450 El Camino Real, Santa Clara CA 95050, subject to the findings and conditions of approval.

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

3. 23-1049 Action on a Vesting Tentative Subdivision Map for 22 Townhouse Units at 3378-3386 El Camino Real
Recommendation:

1. Recommend that the City Council find that the proposed subdivision is within the scope of the adopted Mitigated Negative Declaration (MND) prepared for the project and no further analysis is required.

2. Adopt a resolution to recommend the City Council approve the Vesting Tentative Subdivision Map to subdivide the parcel (290-02- 102) with 22 Townhouse Units at 3378-3386 El Camino Real, subject to findings and conditions of approval.

Senior Planner Nimisha Agrawal provided the staff presentation.

A motion was made by Commissioner Bouza, seconded by
Commissioner Huang to close public hearing.

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10/11/2023Planning Commission Meeting Minutes

Aye: Vice Chair Bhatnagar, Commissioner Huang, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -

Absent: Commissioner Biagini, and Chair Cherukuru2 -
A motion was made by Commissioner Huang, seconded by
Commissioner Bouza to Approve Staff Recommendation 1.

Aye: Vice Chair Bhatnagar, Commissioner Huang, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -

Absent: Commissioner Biagini, and Chair Cherukuru2 -
A motion was made by Commissioner Huang, seconded by
Commissioner Crutchlow to approve Staff Recommendation 2.

Aye: Vice Chair Bhatnagar, Commissioner Huang, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -

Absent: Commissioner Biagini, and Chair Cherukuru2 -
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

1. Announcements/Other Items
Planning Manager Lesley Xavier stated that the the Bellomy rezone project is expected to be heard at the December City Council meeting.

Commissioner Bhatnagar requested a Housing update with
information to be presented by year and also announced he will be unable to attend the October 25, 2023 meeting.

Commissioner Saleme requested that an item be put on the December agenda to discuss Planning Commission priorities.

2. Commissioner Travel and Training Reports, Requests to attend Trainings Staff Aide II Elizabeth Elliott announced there is an upcoming CEQA Conference in December and details would be coming forward on the next meeting agenda to vote on participation at the Conference.

DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided budget updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

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10/11/2023Planning Commission Meeting Minutes

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:

The meeting adjourned at 6:37 pm. The next regular scheduled meeting is October 25, 2023 at 6 pm in the Council Chambers and via Zoom.

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10/11/2023Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

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10/11/2023Planning Commission Meeting Minutes
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

Page 7 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-829 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Action on Award of Purchase Order with St. Francis Electric for Upgrading Pedestrian Signal and Luminaire Lighting at Traffic Signals to LED

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In 2021, the City applied for and received $485,000 in TDA (Transportation Development Act) Article 3 grant funding for the Pedestrian Signal and Luminaire LED Replacement at Traffic Signals Project (Project). This Project will upgrade pedestrian and traffic signal safety lighting (i.e. luminaires) with new LEDs throughout the City.

In February 2022, Council approved a budget amendment to allocate the $485,000 in TDA grant funds for the Project into the existing LED Traffic Signal & Safety Light Replacement Project in the Streets and Highways Capital Fund.

DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with award to the lowest responsive and responsible bidder.

On March 22, 2023, staff published the RFB# 22-23-47 for the Project using the City’s e-procurement system. A total of 32 companies viewed the bid and four bids were received as follows:

Bidder Total Base Bid
St. Francis Electric $ 501,380
Bear Electrical Solutions, Inc. (Alternate Bid for an Or Equal) $ 511,638 Bear Electrical Solutions, Inc. $ 541,330
Tennyson Electric Inc. $ 833,750
Staff is recommending award to St. Francis Electric for a one-year term for having the lowest responsive and responsible bid.

Under this purchase order, St. Francis Electric will provide the product and services to upgrade pedestrian and traffic signal safety lighting to LED throughout the City. Pricing is for a one-year term of the purchase order. In the event any of the various pedestrian signal and Luminaire LED replacements are not completed within the initial term, the City has the option to extend the purchase order for one additional year at the same rates. Prevailing wages will be paid under the purchase order.

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23-829 Agenda Date: 11/7/2023

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing, and specifically includes the repair of existing highways and streets.

FISCAL IMPACT
The proposed purchase order is for a maximum not-to-exceed amount of $501,380. Contingency in the amount of $50,620 is also being requested for any unforeseen issues, bringing the total not-to- exceed amount to $552,000. Sufficient funding of approximately $1,502,810 is available in the LED Traffic Signal & Safety Light Replacements Project (Project No. 1212) in the Streets and Highways Capital Fund.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Determine the project to be exempt from CEQA under Public Resources Code Section 15301 (Class 1 Categorical Exemption).

2. Authorize the City Manager to execute a purchase order with St. Francis Electric for upgrading pedestrian signal and luminaire lighting at traffic signals to LED for a one-year term starting on or about November 6, 2023, for a maximum not-to-exceed amount of $552,000 with an option to extend the purchase order for one additional year on the same terms, in a final form approved by the City Attorney.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan D. Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1151 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Intelligent Transportation Systems Rehabilitation Phase 2 Project to Bear Electric Solutions, Inc. and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Intelligent Transportation Systems (ITS) are control and information devices that enhance traffic operations and management of congestion on roadways. Typical ITS components include new controller cabinets to support “smart” signals, traffic monitoring cameras to observe roadways, Bluetooth/Wi-Fi modules to collect travel time information, and fiber optic communications to support high resolution data transmission.

The Intelligent Transportation Systems Rehabilitation Phase 2 Project (Project) includes improvements on various segments of Scott Boulevard, Lincoln Street, Monroe Street, Homestead Road, Bellomy Street and Winchester Boulevard. The scope of work for the Project includes the installation of conduits, traffic signal controller cabinets, fiber optic cables, fiber optic termination equipment, and electrical service equipment. The Project also includes installation of new fiber optic conduit for Silicon Valley Power’s (SVP) fiber development and expansion plan which is being funded by SVP. The Project is located at various locations throughout the City, see Attachment 1 for details.

DISCUSSION
In August 2023, a competitive Request for Bids (RFB) for construction of the Project was published on the City’s bid notification system, Periscope S2G. The RFB was viewed by over 64 vendors, including contractors, suppliers, plan rooms, and builder exchanges, among others. Additional vendors were able to view the RFB as members of various plan rooms and builder exchanges. Staff also reached out directly to contractors and vendors who had viewed similar projects in the past.

On September 14, 2023, bids for the Project were opened via video conference. Three bids were received ranging from $1,267,360 to $1,434,000. The Bid Summary is included as Attachment No. 2.

The lowest bid submitted by Bear Electric Solutions, Inc. (BES) in the amount of $1,267,360 is approximately 9 percent above the engineer’s estimate of $1,167,000. BES’s bid was reviewed by staff for compliance with the terms and conditions of the bid documents and has been determined to be a responsive and responsible bid. Staff recommends awarding the construction contract to Bear Electric Solutions, Inc.

Award of contract will enable construction of the Project to commence. Substantial completion of the Project is anticipated in fall 2024. The date may be subject to change based on any unforeseen City of Santa Clara Printed on 11/3/2023Page 1 of 3
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23-1151 Agenda Date: 11/7/2023
conditions discovered during construction or extended delivery dates by equipment suppliers. The contract includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

FISCAL IMPACT
The approximate cost of the contract is $1,267,360, plus approximately 10 percent contingency, or $126,736, for any potential change orders, for a total not-to-exceed contract amount of $1,394,096.

A portion of the contract, $232,359, is funded by the Fiber Development, Design, and Expansion Project in the Electric Utility Capital Fund for costs associated with the installation of SVP’s fiber optic conduit and pull boxes. The remaining $1,161,737 is funded by two traffic projects in the Streets and Highways Capital Fund. The contract work includes improvements as described in the Transportation Signal Interconnect Upgrade Project (533-1232) and Santa Clara Citywide ITS Project 2 (533-1386).

A budget amendment is recommended to consolidate funding and scope to the Santa Clara Citywide ITS Project 2 for the contract award. The table below summarizes the recommended budget amendment:

Budget Amendment
FY 2023/24
Current Increase/
(Decrease)
Revised
Streets and Highways Capital
Fund (533)
Expenditures
Traffic Signal Interconnect Upgrade
(533-1232)
$986,874 ($804,198) $182,676
Santa Clara Citywide ITS Project 2
(533-1386)
$358,602 $804,198 $1,162,800

COORDINATION
This report has been coordinated with the Finance Department, Silicon Valley Power, and the City Attorney’s Office.

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23-1151 Agenda Date: 11/7/2023

RECOMMENDATION

1. Determine the project to be exempt under CEQA Guidelines Section 15301 (Class 1) Categorical Exemption;

2. Award the Public Works Contract for the Intelligent Transportation Systems Rehabilitation Phase 2 Project to the lowest responsive and responsible bidder, Bear Electric Solutions, Inc., in the amount of $1,267,360 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;

3. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $126,736, for a total not-to-exceed amount of $1,394,096;

4. Approve the FY 2023/24 budget amendment in the Streets and Highways Capital Fund to decrease the Traffic Signal Interconnect Upgrade Project by $804,198 and increase the Santa Clara Citywide ITS Project 2 by $804,198 (majority affirmative Council votes required).

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Location Map

2. Bid Summary
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Attachment No. 1 - Location Map
Monroe St.
(from Benton St. to Bellomy St.)
Bellomy St.
(from Lafayette St. to Park Ave.)
Winchester Blvd.
(from University St. to Newhall St.)
Lincoln St.
(from Benton St. to
Homestead Rd.)
Scott Blvd.
(from Harrison St. to Homestead Rd.)Homestead Road
(from Scott Blvd. to Viader Ct.)

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City of Santa Clara

Attachment No. 2
Bid Summary

23-1151

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Intelligent Transportation Systems Rehabilitation Phase 2 Project to Bear Electric Solutions, Inc., Adopting a Class 1 CEQA Categorical Exemption, and Related Budget Amendment

BID SUMMARY Bid Opening Date: September 14, 2023
ENGINEER’S ESTIMATE: $ 1,167,700
Contractor Total Bid ($) Percentage above/below
Engineer’s Estimate
Bear Electric Solutions, Inc. $1,267,360 9%
Tennyson Electric, Inc.

$1,375,855 18%
St. Francis Electric $1,434,000 23%

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1174 Agenda Date: 11/7/2023

REPORT TO COUNCIL

SUBJECT
Action to Authorize the City Manager to Execute Agreements with TOD Brokaw, LLC for the Construction of Park Improvements and the Maintenance of the Parks within the Gateway Crossings Mixed-Use Development at Developer’s Sole Cost

COUNCIL PILLAR
Enhance Community Sports, Recreational and Arts Assets
Enhance Community Engagement and Transparency
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In July 2014, the City Council adopted Ordinance No.1937 adding Chapter 17.35 “Park and Recreational Land” to the Santa Clara City Code (SCCC) requiring new residential developments to dedicate developed park and recreational land and/or pay a fee in-lieu pursuant to the Quimby Act and/or the Mitigation Fee Act (MFA) to address the impacts of the new residential population on existing City parks and recreation infrastructure.

On July 9, 2019, the City Council approved the Gateway Crossings mixed-use development located at 1205 Coleman Avenue (Project). The Project encompasses approximately 21.4 acres and is bounded by Brokaw Road to the north, Coleman Avenue to the east, a parking lot and undeveloped land to the south, and a storage area and railroad tracks to the west. Most of the project site is within the City of Santa Clara and is part of a larger 244-acre Santa Clara Station Focus Area in the City’s General Plan. The Santa Clara Station Focus Area will serve as a gateway into the City with office, hotel, retail and high-density residential uses that maximize the use of existing and planned transit as well as provide for improved pedestrian, bicycle, and transit connections.

On August 27, 2019, the City Council adopted Ordinance No. 2003 which approved a Development Agreement (DA) (Attachment 1) with TOD Brokaw, LLC for the Gateway Crossings Mixed-Use Development Project requiring the dedication of parkland to the City and the execution of a separate park maintenance agreement. On October 9, 2019, the DA was recorded in Santa Clara County and indicated the City’s intent to accept public parks within the City of Santa Clara.

As the project application did not include a subdivision, the City applied the provisions of MFA to calculate the parkland dedication requirement. Based on the City’s FY 2017-18 MFA standard of 2.53 acres of parkland per 1,000 residents and the Project’s estimated 3,504 new residents (based on 724 residential units), the Project will meet its parkland dedication requirement of 8.864 acres through the construction and dedication of: 1) a 2.014-acre Neighborhood Park in Phase One and the 0.527-acre City of Santa Clara Printed on 11/3/2023Page 1 of 3
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23-1174 Agenda Date: 11/7/2023
Mini Park in Phase Two; 2) the provision of 1.68 acres of private recreational amenities in Phase One and 1.12 acres of private recreational amenities in Phase Two (private recreational amenities are credited at 50% of value per SCCC 17.35.070); and 3) payment of a fee in the amount of $5,749,712 for Phase One and $14,044,471 for Phase Two in lieu of the remaining parkland dedication owed in conformance with SCCC 17.35.

DISCUSSION
The DA between the City and TOD Brokaw, LLC provides for the following:
· Park Improvement Agreement (Attachment 2). This Agreement sets the terms and conditions for the construction, dedication, and acceptance of the parks in conformance with the Council- approved schematic design and phasing plan. Key provisions of the Park Improvement Agreement include:
· Construction of both park improvements in the amount of $8,424,255 · Council-approved Neighborhood Park schematic design and a phasing plan which includes the Mini Park
· Transfer of title to the City of a 2.01 acre Neighborhood Park and a .53 acre Mini Park · Park Maintenance Agreement (Attachment 3). This Agreement sets the terms and conditions for the maintenance of the parks. Key provisions of the Park Maintenance Agreement include:
· Developer shall be responsible to provide the labor, supervision, equipment, materials, equipment and any other tool and manpower necessary to maintain the parklands (Neighborhood Park and Mini Park) in accordance with City standards as defined in Exhibit C of the Park Maintenance Agreement
· The obligation for maintenance services (including utilities, landscaping and maintenance of park amenities) shall continue for the life of the project. This period of maintenance is defined as the period of time commencing upon the completion of the parkland improvements and shall expire upon mutual written consent of the parties · Periodic performance reviews upon City’s request
Both parties acknowledge that, at all times throughout the duration of the Maintenance Agreement, the parklands will remain public parks operated, controlled and managed solely by the City with hours of operation set by the City.

ENVIRONMENTAL REVIEW
The project being considered was analyzed in the Environmental Impact Report (EIR) for the Gateway Crossings Mixed-Use Development Project approved on July 9, 2019 (Resolution No. 19- 8733) pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code Section 2100 et seq.). The EIR specifically addressed the recreational impacts associated with the construction of the parks for this project; therefore, no further environmental review is required for this action.

FISCAL IMPACT
There is no fiscal impact to the General Fund other than staff time for minor administrative tasks related to the operation of the Neighborhood Park and Mini Park as part of the City’s overall park City of Santa Clara Printed on 11/3/2023Page 2 of 3
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23-1174 Agenda Date: 11/7/2023
system. In conformance with the Development Agreement and the terms of the proposed Park Improvement Agreement and Park Maintenance Agreement, the Developer shall be required to construct, dedicate to the City, and maintain the Neighborhood Park and the Mini Park at its sole expense for the life of the project, expiring upon mutual written consent of all parties.

COORDINATION
This report has been coordinated with the City Attorney’s Office, Finance Department, Community Development Department, and City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public
information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the City Manager to execute the Park Improvement Agreement and the Park Maintenance Agreement with TOD Brokaw, LLC on substantially the terms and in the forms presented, with such minor, non-substantive changes and amendments that may be necessary to implement the project, in final forms approved by the City Attorney.

Prepared by: Gina Saporito, Staff Analyst
Reviewed by: Dale Seale, Acting Director of Parks & Recreation Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Development Agreement Between the City of Santa Clara and TOD Brokaw, LLC

2. Park Improvement Agreement with TOD Brokaw, LLC

3. Park Maintenance Agreement with TOD Brokaw, LLC
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24300322
Regina Alcomendras

RECORD WITHOUT FEE
Santa Clara County - Clerk-Recorder
PURSUANT TO GOVERNMENT CODE § 6103 10/09/2019 09:56 AM
Pages: 78

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

Titles: 1
Fees: 10.00 Taxes: 0
Total: 0.00
City of Santa Clara
City Clerk's Office
1500 Warburton Avenue
Santa Clara, California 95050

SPACE ABOVE THIS LINE FOR RECORDER'S USE ONLY

DEVELOPMENT AGREEMENT
(GATEWAY CROSSINGS)

BETWEEN

THE CITY OF SANTA CLARA,
a chartered California municipal corporation,
AND

TOD BROKAW, LLC,
a California limited liability company.

TABLE OF CONTENTS

1. TERM ............................................................................................................................... 3

2. DEVELOPMENT OF THE PROPERTY ......................................................................... 3

3. EFFECT OF AGREEMENT ............................................................................................ 7

4. DEVELOPMENT FEES, EXACTIONS AND DEDICATIONS .................................... 9

5. STANDARD OF REVIEW OF PERMITS .................................................................... 12

6. PRIORITY ...................................................................................................................... 12

7. COOPERATION IN IMPLEMENTATION .................................................................. 12

8. PERIODIC REVIEW ...................................................................................................... 13

9. REIMBURSEMENTS .................................................................................................... 14

10. DEFAULT AND REMEDIES ........................................................................................ 14

11. AMENDMENT ............................................................................................................... 15

12. MORTGAGEE PROTECTION: CERTAIN RIGHTS OF CURE ................................. 16

13. ASSIGNABILITY .......................................................................................................... 17

14. CONTROLLING LAW .................................................................................................. 19

15. GENERAL ...................................................................................................................... 19

16. TERMINATION ....................................................................................................•........ 20

17. NOTICES ........................................................................................................................ 21

18. DEVELOPER INDEPENDENT CONTRACTOR ........................................................ 22

19. PROJECT AS A PRIVATE UNDERTAKING .............................................................. 22

20. NONDISCRIMINATION ............................................................................................... 22

21. FORCE MAJEURE ........................................................................................................ 22

22. OPERATING MEMORANDA ...................................................................................... 22

23. LEGAL ACTIONS ......................................................................................................... 23

24. NO THIRD PARTYBENEFICIARY ............................................................................ 23

25. DISPUTE RESOLUTION .............................................................................................. 23

26. CONSENT ...................................................................................................................... 24

27. COVENANT OF GOOD FAITH AND FAIRDEALING ............................................. 24

28. AUTHORITY TO EXECUTE ........................................................................................ 24

29. COUNTERPARTS ......................................................................................................... 24

EXHIBITS
A. Legal Description of Property
B. Selected Pages of Development Plan
C. Conditions of Approval
D. Mitigation Monitoring and Reporting Program
E. Fair Share Traffic Fees
F. Ethical Standards for Contractors
Development Agreement/Table of Contents/Gateway Crossings Rev. 06/26/12; Typed 06/24/19
Page i ofi

DEVELOPMENT AGREEMENT
(GATEWAY CROSSINGS)
This DEVELOPMENT AGREEMENT ("Agreement") is entered into by and between CITY OF SANTA CLARA ("City"), a chartered California municipal corporation, and TOD Brokaw, LLC, a California limited liability company ("Developer"), ( collectively the "Paiiies") and is effective on the date set forth in Recital L. ·

RECITALS
Developer and City enter into this Agreement on the basis of the following facts, understandings and intentions, and the following recitals are a substantive part of this Agreement:

A. Sections 65864 through 65869.5 of the California Government Code authorize the City to establish procedures to enter into binding development agreements with persons having legal or equitable interests in real property located within the City for development of prope1iy.

B. The Code of the City of Santa Clara, California ("SCCC"), Section 17.10.010 and following, establishes the authority and procedure for review and approval of proposed development agreements.

C. Developer is cmTently the legal owner of the property ("Property") governed by this Agreement. The Property consists of two separate assessor's parcels (APNs 230-46-069, 230-46-070) totaling approximately 24 acres, as further described in Exhibit A, attached hereto and incorporated by this reference.

D. Developer has submitted the application(s) to the City (General Plan Amendment, Zoning Code amendments, Vesting Tentative Subdivision Map, and architectural approval [File Nos. PLN2016-12318, PLN2016-12321, PLN2017-12481, and CEQ2016-01025]) for development of the Prope1iy. The application(s) request that Developer be allowed to develop the Property with a transit-oriented mixed use development consisting of up to 1,565 residential dwelling units and up to 197,000 square feet of hotel and retail uses ( collectively, the "Project").

E. The Project, including but not limited to the buildings, access and parking facilities, landscaping, and infrastructure improvements, are all more particularly shown on the development plan consisting of 59 sheets of plans submitted by MVE Architects dated 06-03-2019 ("Development Plan"). Sheets SP3.03 and SP3.04 of the Development Plan are attached hereto as Exhibit Band incorporated by this reference.

F. Through this Agreement, the Paiiies intend to preserve the size and density of development as set forth in the Development Plan. City and Developer each acknowledge that development and construction of the Project is a large-scale undertaking involving major investments by Developer and City, and assurances that the Project can be developed and used in accordance with the terms and conditions set forth herein and the Development Agreement/Gateway Crossings
Rev. 06/26/12; Typed 08/29/19

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City Council and Authorities ConcurrentNovember 7, 2023

City Council and Authorities Concurrent
November 7, 2023