City of Santa Clara
Meeting Minutes
Audit Committee
Final
3:00 PM Hybrid Meeting
Council Conference Room/Virtual
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
11/15/2023
The City of Santa Clara is conducting the Audit Committee meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
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CALL TO ORDER AND ROLL CALL
Chair Park was absent so Member Jain was the Sub-Chair for this meeting.
Sub-Chair Jain called the meeting to order at 3:01 PM.
Member Kathy Watanabe, and Member Suds JainPresent 2 -
Chair Kevin ParkAbsent 1 -
CONSENT CALENDAR
1. 23-1289 Audit Committee Minutes
Recommendation: Approve the Audit Committee minutes of June 28, 2023.
A motion was made by Member Watanabe, seconded by
Member/Sub-Chair Jain, to approve the Audit Committee Minutes of June 28, 2023.
Aye: Member Watanabe, and Member Jain2 -
Absent: Chair Park1 -
11/15/2023Audit Committee Meeting Minutes
PUBLIC PRESENTATIONS
None.
GENERAL BUSINESS
2. 23-1268 Action to Accept Report of Whistleblower Hotline Activity as of September 30, 2023
Recommendation: Accept the report on the Whistleblower Hotline activity as of September 30, 2023.
Audit Manager, David Noce gave a presentation.
Committee Members’ questions and comments followed.
Audit Manager, David Noce addressed the Committee Members’ questions.
A motion was made by Member Watanabe, seconded by
Member/Sub-Chair Jain, to accept the report on the Whistleblower Hotline activity as of September 30, 2023.
Aye: Member Watanabe, and Member Jain2 -
Absent: Chair Park1 -
3. 23-1283 Action to Accept Audit Work Plan Status Update Report as of September 30, 2023
Recommendation: Accept the City Auditor’s Office Work Plan Status Update Report as of September 30, 2023 and recommend the report be forwarded to the full City Council for note and file at a future Council and Authorities Concurrent meeting.
Audit Manager, David Noce gave a presentation.
Committee Members’ questions and comments followed.
Audit Manager Noce addressed the Committee Members’ questions.
Member/Sub-Chair Jain asked for an update on the estimated hours required by Baker Tilly to perform the work. Audit Manager Noce to follow up with this question later after he reviews the invoices from Baker Tilly.
A motion was made by Member Watanabe, seconded by
Member/Sub-Chair Jain, to accept the City Auditor’s Office Work Plan Status Update Report as of September 30, 2023 and
recommend the report be forwarded to the full City Council for note and file at a future Council and Authorities Concurrent meeting.
11/15/2023Audit Committee Meeting Minutes
ADJOURNMENT
Sub-Chair Jain adjourned the meeting at 3:47 PM.
The next scheduled meeting is on Monday, November 27, 2023 in the Council Conference Room.
MEETING DISCLOSURES
11/15/2023Audit Committee Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.