City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM Hybrid Meeting, Edinger Room, Central Park Library, 2635 Homestead Rd, Santa Clara, CA 95051
10/02/2023
The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:04 PM.
Trustee Leonne Broughman, Trustee Debbie Tryforos, Vice Chair Jan Hintermeister, Trustee Stephen Ricossa, and Chair Jonathon Evans Present 5 -
CONSENT CALENDAR
10/02/2023Board of Library Trustees Meeting Minutes
PUBLIC PRESENTATIONS
GENERAL BUSINESS
1 23-1170
Tareq Faritous, community member, spoke on the expansion of hours on October 23, 2023, the need to hire additional staff, and inquired how long it would be until more programming would be available.
John Tello , student and local historian, attended the meeting and introduced himself to the Board.
JoAnn Davis, Executive Director of the Santa Clara City Library Foundation and Friends, updated the Board on the Foundation's booth at the Parade of Champions, an upcoming book sale, and Comic Con Lite.
Action to Recommend City Council Acceptance of the FY 2023/24 California Library Literacy Services (CLLS) Grant Awards for Read Santa Clara for a Total Amount of $169,115 and the Related Budget Amendment
Recommendation: That the Board of Library Trustees recommend that the City Council Accept the FY 2023/24 California Library Literacy Services (CLLS) Grant Awards in the Amount of $169,115 for Read Santa Clara, the Library’s Adult and Family Literacy Program and the Related Budget Amendment as described in this Report.
City Librarian Wong informed the Board that this is the largest CLLS grant the Library has received, demonstrating the good work of the program. Discussion was held on the use of the grant to support the Read Santa Clara literacy program.
A motion was made by Trustee Broughman, seconded by Chair Evans, to recommend that City Council accept the grant.
Aye: Trustee Broughman, Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
5 -
10/02/2023Board of Library Trustees Meeting Minutes
2 23-1206 Discussion and Action on a Board of Library Trustee 2023 Workplan Update for the Joint Council/Board Annual Dinner and Initial Discussion and Action on Work Plan Goals and Activities for 2024
Recommendation: It is recommended that the Board:
1. Review and discuss the Board accomplishments to be included in the report for the joint Council/Board dinner meeting update.
2. Approve the Chair (or an alternate) to present the report on behalf of the Committee
3. Review and discuss the status of 2023 workplan goals, identify which should be carried over for 2024 and if it is necessary to add additional goals for 2024
City Librarian Wong provided information to the Board about the upcoming dinner with City Council on December 5, 2023. The Board and City Librarian Wong discussed talking points for the dinner and planned to review Board accomplishments since COVID. The Trustees assigned themselves topics to discuss with Council at the dinner, and agreed to be prepared to give a presentation at the next Board meeting in order to prepare: Trustee Broughman to speak on expanded hours, Trustee Ricossa and Chair Evans to provide an overview of Board accomplishments and to speak on the General Plan, Chair Evans to speak on alternative funding, Trustee Tryforos to speak on communications, and Vice Chair Hintermeister to speak on board development and the strategic plan.
A motion was made by Trustee Broughman, seconded by Trustee Ricossa, to document the Trustees assignments for the dinner with City Council, and for Trustees to be prepared to give a presentation of their talking points at the next meeting.
A motion was made by Trustee Broughman, seconded by Trustee Tryforos, to request staff proceed to draft a work plan for 2024 for the Board to review at the next meeting.
Aye: Trustee Broughman, Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
5 -
10/02/2023Board of Library Trustees Meeting Minutes
3 23-1207 Discussion and Action on the Selection of a Member of the Board of Library Trustees to Serve as a Liaison to the Board of the Santa Clara City Library Foundation and Friends Board of Directors for the period of 2024 Recommendation: Recommend that the Board of Library Trustees discuss and approve the selection of a member of the Board of Library Trustees to serve as a liaison to the Santa Clara City Library Foundation and Friends (SCCLFF) Board of Directors.
Reviewed by: Sami James, Management Analyst
Approved by: Patty Wong, City Librarian
Trustee Ricossa abstained from the vote, due to his position as President of the Santa Clara City Library Foundation and Friends Board of Directors.
A motion was made by Trustee Broughman, seconded by Chair Evans, to nominate Trustee Tryforos to serve as a liaison to the Santa Clara City Library Foundation and Friends Board of Directors.
Aye: Trustee Broughman, Trustee Tryforos, Vice Chair Hintermeister, and Chair Evans
4 -
Abstained: 1 - Trustee Ricossa
STAFF REPORT
TRUSTEES REPORT
ADJOURNMENT
City Librarian Wong informed the Board of informational resources the Library can provide to unhoused persons, following up on the address at the September 11, 2023 Board meeting by unhoused patron Adam Esa.
City Librarian Wong provided information to the Board on Library data and statistics including cardholder, patron visit and circulation data.
City Librarian Wong provided information to the Board on Library recruitments.
The meeting was adjourned at 8:22 PM.
A motion was made by Trustee Broughman, seconded by Trustee Tryforos, to adjourn the meeting.
10/02/2023Board of Library Trustees Meeting Minutes
Aye: Trustee Broughman, Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
5 -
The Board of Library Trustees Meeting is adjourned to November 6, 2023, at 6:00 PM.
10/02/2023Board of Library Trustees Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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MEETING DISCLOSURES