City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-824 Agenda Date: 7/18/2023
REPORT TO COUNCIL
SUBJECT
Action on Appointments Related to a Charter Review Committee and Direction to Study Charter Amendment Alternatives Related to the Positions of Police Chief and City Clerk for Possible Placement on a March 2024 ballot.
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
At its meeting on June 6, 2023, the City Council took action to establish a 7-member Charter Review Committee (“Committee”) for the purposes of studying whether to propose an amendment to the City Charter that would change the positions of Police Chief and City Clerk from elected to appointed positions.
In doing so, the City Council also requested that the Committee consider and make a recommendation as to the appropriate appointing authority should they propose a charter change.
The City Council approved a selection process whereby each Council member was to nominate one representative from their District with one at-large member nominated by the Mayor. Names of nominees were to be submitted to the City Clerk by July 7th for purposes of validating residency with formal Council action to be taken at the July 18, 2023 City Council meeting. To allow additional time to nominate members, the deadline was extended to noon on July 12, 2023.
The purpose of this item is to present the names of proposed nominees (Attachment 1) for City Council consideration and to seek direction from the City Council as to any additional scope of work for the Committee
DISCUSSION
The nominees are as follows:
At-Large: Joyce Davis
District 1: Satish Chandra
District 2: Chiragkumar Patel
District 3: Christine Koltermann
District 4: Daniel Huynh*
District 5: Jeff Houston
District 6: Clysta Seney
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23-824 Agenda Date: 7/18/2023
*Nomination documentation received after the deadline.
Each nominee met the requirement of being a registered voter and resident of the City of Santa Clara. Each submitted proof of residency and voter registration verification was done through the Registrar of Voters Office.
Next Steps
Should the City Council decide to proceed with calling for a March 2024 election, the appropriate paperwork must be submitted to the Registrar of Voters no later than November 27, 2024. In order to meet this timeline, staff has prepared a tentative schedule for the Committee which is enclosed as Attachment 2. This schedule will allow for an initial meeting of the Committee to select a Chair and Vice Chair, Review the Scope of Work as defined by the City Council and finalize the dates/times of the proposed meetings. This meeting would be followed by two public hearings to take public comment, followed by two public meetings for the Committee to draft and finalize their recommendations. Staff would then prepare a report to Council to transmit the recommendations of the Committee and present to the City Council at the November 7 Council meeting. This schedule would then allow the City Council to consider whether to call for a March election at its November 14, 2023 meeting.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA guidelines section 15478(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is no fiscal impact associated with this action to appoint Committee members other than the related staff time. However, on July 18, 2023, the City Council will consider a written petition submitted by Councilmember Jain to establish a budget to support the work of the Charter Review Committee as well as other ballot measure costs which could have a fiscal impact of up to $430,455.
That item will be brought forward as RTC 23-913.
COORDINATION
This report has been coordinated with the City Clerk’s office and the City Attorney.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
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23-824 Agenda Date: 7/18/2023
ALTERNATIVES
1. Appoint nominees to serve as members on the Santa Clara Charter Review Committee for the purpose of studying whether to propose an amendment to the City Charter that would change the positions of Police Chief and City Clerk from elected to appointed positions.
2. Other action or direction to the Charter Review Committee as deemed appropriate by the City Council
RECOMMENDATION
Alternative : Staff makes no recommendation
Reviewed by: Cynthia Bojorquez, Assistant City Manager
Approved by: Jōvan Grogan, City Manager
ATTACHMENTS
1. Nomination Forms
2. Proposed Committee Schedule
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THE DEADLINE TO SUBMIT NOMINATIONS IS 12:00 PM, JULY 12, 2023 ,... J - '\ ~ , • '
,J~lU:?.:1...1:W' "Z'te.,,~·r.., hereby nominate the following individual to serve on the 2023 ctf~rt'er- Review Committee:
~Councilmember
2023 JUL I 2 Ai I l I : o 9
Nominee Information :
Name: Joyce Davis
Address:
city: Santa Clara
State: CA -----------
Zip Code: _9_5_0_5_0 ___ _
E-mail Address: _ "'---------------------------------
Primary Phone Number : ____________________________ _
Secondary Phone Number : _n_/_a _________________________ _ Are you a resident of the City of Santa Clara?
(Must be a resident at time of application - Provide 2 proofs of residency: i.e. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
(Must be a registered voter at time of application)
~Yes DNo
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potential conflict that would prevent you from voting on matters to be considered by the Charter Review Committee? Oves lv'I No
Would you be willing to abstain from voting if such a conflict arises? lv'lves D No By signing below, you are affirming that if appointed, you have sufficient time to devote to this responsibility and attend meetings . Please note that the information provided on this form is a public record that may be subject to disclosure upon request.
Signatu~/·
Date S~:
1 f"j 13/23
You may submit the completed nomination form in person at: City Clerk's Office, 1500 Warburton Avenue, Santa Clara, California 95050 or emall completed form to: [email protected] THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 ATTACHMENT 1
THE DEADLINE TO SUBMIT NOMINAT IONS IS 12:00 PM, JULY 12, 2023 I, KalhYWatanabe , here by nomina te the following individual to serve on the 2023 Charter Revie w Comm ittee:
Mayor/Councilmember REC·EIVED
Nom inee Information :
Name: Satish Chan d ra
Address :
JUL .1 0 2023
City Clerk's Office
City of Santa Clara
--------------------- - - -----------
City: Sa nta Cl ara
State : C aliforni a Zip Code: _9_s_os_4 _____ _
E-mail Add ress: ------------------------- ----- --
Primary Phone Number: ____________________________ _
Second ary Phone Number: ___________________________ _
Are you a resident of the City of Santa C lara?
(Must be a resident al lime of appllcaUon - Provide 2 proofs of residency: I.e. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
(Must be a registered voter at time of application)
~Yes ONo
City policy directs all advisory body members not to vote on matters where there exists a potential conf lict of interest.
Are you aware of any potential conflict that would prevent you from voting on matters to be co nsider ed by the Charter Review Comm ittee? Oves It,/ I No
Would you be willing to abstain from voting if such a conflict arises? Iv Ives D No By signing below, you are affirming that if appointed , you have sufficient time to devote to this responsibility and attend meetings. Please note that the information provided on this form is a public record that may be subject to disclosu re upon request.
Signature:
Date S igned: July 8 , 2023
You may submit the completed nomination form in person at: City Clerk's Office, 1500 Warburton Avenue, Santa Clara, California 95050 or email completed form to: [email protected] THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 THE DEADLINE TO SUBMIT NOMINATIONS IS 12:00 PM, JULY 12, 2023 Raj Chahal hereby nominate the following individual to serve on the 2023 Charter Review Committee:
I, --==--::-----.::-:'.'.' Mayor/Councllmember
aECJttVED
J\.ll l O 'l.021 Nomine e Information :
Name: Chiragkumar Patel ·t C(e(KS omGa
g;\~ of santa Clara
Address: ...:·::..:·:__ ___ .....;:;===-__..!~--------------lool-~- _i...=..; ____ _ city: Santa Clara
State: _C_A _______ _ Zip Code: _9_5_0_5_0 ___ _
E-mail Address: ______________________________ _
Primary Phone Number: ___________________________ _
Secondary Phone Number: __________________________ _
lX} Yes ONo
ti}ves 0No
Are you a resident of the City of Santa Clara?
(Muat be a resident at Ume of appllcallon - Provide 2 proofs of residency: t.e License/ID, UW,ty Bill or passport)
Are you a registered voter of the City of Santa Clara?
(Must be a reglslered voter at time of application)
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potential conflict that would prevent you from voting on matters to be considere d by the Charter Review Committee? O ves ~ No
Would you be willing to abstain from voting if such a conflict arises? ~Yes O No By signing below, you are affirming that if appointed, you have sufficie nt time to devote to this responsi bility and attend meetings. Please note that the Information provided on this form is a public record that may be subject to disclosure upon request.
Signature: C /J /~ , ,
Date Signed: 6 7 /Jo/ 2.P'2]
You may submit the completed nomination form In person at: City Clerk's Office, 1500 Warburton Avenue, Santa Clara, Callfornla 95050 or email completed form to: [email protected] THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 THE DEADLINE TO SUBMIT NOMINATION S IS 12:00 PM, JULY 12, 2023 I, Karen HardY , hereby nominate the following individual to serve on the 2023 Charter Review Committee:
Mayor/Councilmember REC~JVED
Nominee Information :
Name: Christine Koltermann
JUL _1 0 2023
City Clerk's Otfice
City of Santa Cla,a
Address: ------------------------ ----------- -
City: Santa Clara
State: CA -----------
Zip Code: _9_5_0_5_1 ___ _
E-mail Address : --------=--=---- ---------------- ---- Primary Phone Number : _________________ ___________ _
·secondary Phone Number: ____ __________________ _____ _ Are you a resident of the City of Santa Clara?
(Must be a resident at time of application - Provide 2 proofs of residency; i.e. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
(Must be a registered voter at time or application)
llJ Yes DNo
llJ Yes DNo
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potential conflict that would prevent you from voting on matters to be considered by the Charter Revie~ Committee? O ves I/ I No
Would you be willing to abstain from voting if such a conflict arises? I/Iv es D No By signing below, you are affirming that if appointed , you have sufficien t time to devote to this responsibility and attend meetings . Please note that the information provided on this form is a public record that may be subject to disclosure upon request.
Signature:
Date Signed : 7/10/23
You may submit the completed nomination form in person at: City Clerk's Office, 1500 Warburton Avenue, Santa Clara, California 95050 or email comp leted form to: clerk@santac laraca.gov THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 THE DEADLINE TO SUBMIT NOMINATIONS IS 12:00 PM, JULY 12, 2023 1, Kevin Pa~k , here by nominate the followi ng individual to serve on the 20~~~~'fl~ mittee:
Mayor/Counc1lmember fti!i"-1:!,1 \' l!,U
Nominee Information:
Name: Daniel Huynh
JUL 1 3 2023
City Clerk's Office .
City of Santa Clara .
Address: -------------------------- --------
City: Santa Clara
State: California Zip Code: 95051
E-mail Address: ----- - ------ - --------------------
Primary Phone Numb er: ____________________________ _
Secondary Phone Number: ___________________________ _
Are you a resident of the City of Santa Clara?
(Must be a resident at lime of application - Provide 2 proofs of residency: I.e. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
(Must be a registered voter at time of application)
[Z] Yes DNo
[Z] Yes D No
City policy d irects all advisory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potential conflict that would prevent you from voting on m atters to be considered by the Charter Review Committee? 0Yes 1 ✓ 1 No
W ould you be willing to abstain from voting if such a conflict arises? l ✓ I Yes D No By signing below, you are affirming that if appoi nted, you have sufficient time to devote to this responsibility and attend meetings. Please note that the information provided on this form is a public record that may be subject to disclosure upon request.
Signature:
Date S igned: 7/1 3/23
You may submit the completed nomination form in person at: City Clerk's Office, 1500 Warburton Avenue, Santa Clara, California 95050 or email completed form to: clerk@santacla raca.gov THE DEA DLIN E TO SUBMIT NOMI NATION IS 12:00 PM, JULY 12, 2023 THE DEADLINE TO SUBMIT NOMINATI ONS IS 12:00 PM, JULY 12, 2023 I, Sudha nsh u Jain, hereby nominate the following individual to serve on the 2023 Cha rter Review Comm ittee:
Mayor/Coun cilmemb er
Nominee Information :
Name: Jeff Houston
Address:
City: Santa Clara
RECEIVED
JUL· 3 2023
City Clerk's Office
city of Santa Clara
State : CA ------------ Zip Code : _9_5_0_5_0 ____ _
E-mail Address : --------------------- -------- -----
Primary Phone Numbe r: _____________________________ _
·, Secondary Phone Number: _n_/_a _____________ _____________ _ Are you a resident of the City of Santa Clara?
(Must be a resident al time of application - Provide 2 proofs of residency: I.e. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
{Must be a registered voter al time of application)
[ZJ Yes DNo
[Z] Yes DNo
City policy directs all adv isory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potent ial conflict that would prevent you from voting on matters to be considered by the Charter Review Comm ittee? Oves I ✓ I No
Would you be willing to abstain from voting if such a conflict arises? I ✓ Ives D No By signing below, you are affirm ing that if appo inted, you have suffic ient time to devot e to this responsibility and attend meet ings . Please note that the information provided on this form is a public record that may be subject to disclosure upon request.
Signature:
Digilally signed by Jell Houston
Jeff Houston Dato:2023 .07.02 16:34:13
-07'00'
Date Signed: 7 /2/23
You may submit the completed nomination form in person at: City Clerk's Office , 1500 Warburton Avenue , Santa Clara, California 95050 or email completed form to: clerk@sa ntaclaraca.gov THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 THE DEADLINE TO SUBMIT NOMINATIONS IS 12:00 PM, JULY 12, 2023 I, Anth0 ny Becker , hereby nominate the followi ng individual to serve on the 2023 Charter Review Com.p~~:
Mayo r/C,ouncilmember RECEJ V ~D
l~) ..
JUL. 0-'~ 2023 Nominee Inform ation:
Name: Clysta Seney (registered as Clysta ES Mclemore) City Clerk's Office City of Santa Clara
Address: --------- ----- ----- --------------
City: Santa Clara
State : CA ----------- Zip Code: 95050
E-mai l Address: --=---------=;...._---=------------------------ Primary Phone Number: _________ ______ _____ _______ _
Secondary Phone Number: _N_A ___________ ______ ________ _ Are you a resident of the City of Santa Clara?
(Musi be a resident at time or application - Provide 2 proofs of residency: Le. License/ID, Utility Bill or passport) Are you a registered voter of the City of Santa Clara?
(Must be a registered voter at time or application)
~ Yes ONo
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest.
Are you aware of any potential conflict that would prevent you from voting on matters to be cons idered by the Charter Review Committee? O ves !vi No
Would you be willing to abstain from voting if such a conflict arises? lvlves D No By signing below, you are affirm ing that if appointed , you have sufficient time to devote to this responsibi lity and attend meetings. Please note that the information provided on this form is a public record that may be subject to disclosure upon request.
Signature: ~ , .,/<14~
Date Signed: ']u4 ~ 1 ;2..0d...3
You may submit the com pleted nomination form In person at: City Clerk's Office , 1500 Warburton Avenue , Santa Clara, California 95050 or email completed form to: [email protected] THE DEADLINE TO SUBMIT NOMINATION IS 12:00 PM, JULY 12, 2023 2023 Charter Review Committee
Proposed Schedule
Committee appointments confirmed Tuesday, July 18, 2023 Initial Meeting of the Committee
• Selection of Chair/Vice Chair
• Review of Scope of Work/
Timelines/Meeting Schedule
• Identification of Research Required
7 pm, Thursday, August 10, 2023
Public Hearing #1 – City Hall 7 pm, August 24, 2023
Public Hearing #2 – Central Park Library 7 pm, Thursday, September 14, 2023 Initial Draft of Committee Recommendations
• Police Chief
• City Clerk
7 pm, Thursday, September 21, 2023
Final Draft of Committee Recommendations 7 pm, Thursday, October 5, 2023 Staff Report Issued Thursday, November 2 or Friday, November 3rd Presentation to Council Tuesday, November 7, 2023; time TBA Call for Election if Appropriate Tuesday, November 14, 2023 ATTACHMENT 2
POST MEETING MATERIAL