City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
City Manager's Conf. Room
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
11/06/2023
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).
Via Zoom:
https://santaclaraca.zoom.us/j/98272283531
Meeting ID: 982 7228 3531
Or join by phone: 669-900-6833
CALL TO ORDER AND ROLL CALL
Vice Chair von Huene called the meeting to order at 7:03 p.m.
Commissioner Siddarth Sundaram, Vice Chair Debra von Huene, Commissioner Jonathan Marinaro, and Commissioner Neetu Garg Present 4 -
Commissioner Louis Samara, Chair Candida Diaz, and
Commissioner Paul McNamara
Absent 3 -
A motion was made by Commissioner Marinaro, seconded by Commissioner Sundaram, to excuse Chair Diaz and Commissioner Samara from the meeting.
Aye: Commissioner Sundaram, Vice Chair von Huene, Commissioner Marinaro, and Commissioner Garg
4 -
Excused: Commissioner Samara, and Chair Diaz2 -
Absent: Commissioner McNamara1 -
CONSENT CALENDAR
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1 A. 23-1298 Action on Cultural Commission Regular Meeting Minutes of October 2, 2023
Recommendation: Approve the Cultural Commission Regular Meeting Minutes of October 2, 2023
A motion was made by Commissioner Marinaro, seconded by Commissioner Garg, that the consent calendar be approved. The motion passed with the following vote:
Aye: Commissioner Sundaram, Vice Chair von Huene, Commissioner Marinaro, and Commissioner Garg
4 -
Excused: Commissioner Samara, and Chair Diaz2 -
Absent: Commissioner McNamara1 -
Commissioner McNamara joined the meeting at 7:08 p.m.
Commissioner Siddarth Sundaram, Vice Chair Debra von Huene, Commissioner Jonathan Marinaro, Commissioner Paul McNamara, and Commissioner Neetu Garg
Present 5 -
Commissioner Louis Samara, and Chair Candida DiazExcused 2 -
PUBLIC PRESENTATIONS
None.
GENERAL BUSINESS
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2. 23-1299 Action on Cultural Commission Work Plan Goals and Activities for FY 2023/24
Recommendation: Discuss the Cultural Commission Work Plan Goals and Activities for FY 2023/24.
The Commissioners discussed the Work Plan FY 2023/24. Work Plan has been updated based on the discussion.
GOAL #1: Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity
Concerts- Concert dates were chosen for 2024. Genres to be discussed by the committee and provided to staff. Commission was pleased with the bands chosen for 2023 and the concerts were well attended.
Street Dance- no updates provided.
Friday Night Live- Working with the Triton on securing the venue.
Sponsors-Commissioner Marinaro will follow up with sponsors. Trying to acquire additional sponsors for the events.
GOAL #2: Develop and encourage interactive, art opportunities to provide temporary, performing, cultural, and public art in the City.
Advise and recommend public art to City Council-The Mechanical Horse was installed on Sept. 25. Vice Chair von Huene will attend the upcoming City Council meeting to provide information on the exhibit during public presentations.
Identify available Utility Boxes in the City for Artist Utility Box Program (alternate years with Sculpture Exhibition)-Project is on hold. No updates.
Host Sculpture Exhibition-Theme will be "One World, One Hope". Call for Artists is scheduled for Dec. 15. Submissions close on Feb. 29, 2024.
Exhibition will open to the public on April 29, 2024. Additional dates outlined in the Post Meeting Material. Assistance is needed for installation by Building Maintenance.
Host Halloween Home & Holiday Home Decorating Contest and Recognition-11 entries were received for the Halloween Home Decorating Contest. District 5 had no submissions. Same judging criteria will be used for the Holiday Home Decorating which will be launched late November. The addition of the question of what the decorations meant to the applicant, was well received. The Contest will close on Dec.18, judging will occur on Dec. 19 and Commissioners will deliver the signs to the winners on Dec. 20.
Update and maintain City interactive web-based public art map-The map
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is updated.
GOAL #3: Raise the visibility of commemorative months.
Update Coloring Book to honor Commemorative Months according to Federal Calendar-Coloring Book is updated through December 2023. January page will be completed next.
Promote monthly commemorative months through Social Media and Special Events to raise awareness and cultural competency-November page was posted on Social Media. December page will be posted in December.
GOAL #4: Enhance communication and media strategy to increase community awareness of the Cultural Commission.
Commissioners to attend the Americans for the Arts Conference-Item is currently on hold.
Present regularly to City Council-March 5, 2024 is the Joint Council/Commission Dinner. Commission will present to Council.
Develop, maintain, and grow partnerships and collaborate with external organizations-Commissioner Marinaro met with Mission College. They are interested in partnering/sponsoring events with the Commission. One idea was to possibly host a concert in their quad area, complete with restrooms and lighting. A new Center of Performing Arts will begin construction in early 2024.
GOAL #5: Prepare for Citywide Arts Master Plan Process
Participate in the Community Outreach process for the development of the Community Art Center in Patrick Henry Drive Development-The developer is no longer coordinating the project. This objective has been removed from the Work Plan.
Develop private/public partnerships to invest and promote the Arts in Santa Clara-Commissioners Marinaro and McNamara attended a luncheon with SV Creates. Nine (9) municipalities were represented. Grant money is available and the Commission is interested in a possible partnership with SV Creates.
Develop, promote, and implement Citywide Arts Master Plan alongside the City Council- Assistant City Manager Cynthia Bojorquez will attend the December Cultural Commission Meeting to discuss the Citywide Arts Master Plan with the Commission.
GOAL #6: Identify and expand on Arts Education in the City of Santa Clara
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Identify potential partnerships with schools/local organizations to expand arts and art education-Commissioner McNamara will meet with the Assistant Superintendent of the Santa Clara School District and report back to the Commission.
A motion was made by Commissioner Samara, seconded by
Commissioner McNamara to rename Goal 4, Objective #3 to read:
Develop, maintain and grow partnerships and collaborate with external organizations.
Aye: Commissioner Sundaram, Vice Chair von Huene, Commissioner Marinaro, Commissioner McNamara, and Commissioner Garg
5 -
Excused: Commissioner Samara, and Chair Diaz2 -
STAFF REPORT
There was no staff report for this meeting.
COMMISSIONERS REPORT
Commissioner Marinaro attended a music festival in Las Vegas, "When we were young". He enjoyed it very much. He also attended Opera San Jose, The Barber of Seville at the California Theatre.
Commissioner Sundaram attended a community band in Milpitas, "Nature". It was very well executed and he enjoyed it.
Commissioner Garg is enjoying celebrating Diwali, feasting and fasting.
Vice Chair von Huene began rehearsals with the Santa Clara Chorale.
Britten Ceremony of Carols will take place on Dec 8 and 10 at Mission Santa Clara. The concert will feature 16 favorite carols from around the world, including Spanish and Old English carols.
Commissioner Mc Namara took a trip to San Diego, Balboa Park and enjoyed live music,including Phantom of the Opera and Thriller. He also attended a Renaissance Fair and plays.
ADJOURNMENT
A motion was made by Commissioner Marinaro, seconded by Commissioner Sundaram, that the meeting be adjourned at 8:07 p.m.
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Aye: Commissioner Sundaram, Vice Chair von Huene, Commissioner Marinaro, Commissioner McNamara, and Commissioner Garg
5 -
Excused: Commissioner Samara, and Chair Diaz2 -
MEETING DISCLOSURES
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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
2024 Sculpture Exhibition Theme: “One World, One Hope”
The exhibition’s theme is “One World, One Hope”. The theme can be interpreted to represent, among other things, a commonality of human yearnings such as peace, nurturing our children and our planet, unity, and regeneration as we all reflect on the state of the world today.
The artist can explore a range of artistic expression, from low-tech installations to contemporary uses of technology, including LED lighting. Incorporation of kinetic or mechanical/interactive elements are encouraged but not required. The artwork is not limited to any specific material or medium and is open to a wide range of artistic styles. The art installation should be a 3-dimensional sculpture no taller than 5 feet, and be able to be mounted on a pedestal that is approximately 3 feet wide by 3 feet deep. − December 15, 2023: Call for Artists / submissions open − February 29, 2024: Submissions close
− March 31, 2024: Semifinalists selected and Artists notified. − April 22-26, 2024: Semifinalist artwork installed at selected locations − April 29, 2024: Exhibition opens to public / Facebook voting opens − May 17, 2024: Finalists notified
− June 2024: Special Order of Business at City Council Meeting with winners − Sept 13, 2024: Exhibition closes
− Sept 16-20, 2024: All artwork uninstalled
ARTIST CALL DETAIL
City of Santa Clara Indoor Sculpture Exhibition
For SF Bay Area artists
WHO: City of Santa Clara
WEBSITE: tbd
APPLICATION OPENING: Monday, January 13, 2020
DEADLINE: Friday, February 28, 2020
INTRODUCTION
The City of Santa Clara and its Cultural Commission are pleased to announce an opportunity for artists to create a 3-dimensional artwork for its biennial Indoor Sculpture Exhibition.
THE PROMPT
The exhibition’s theme is “Breaking Free”. Incorporation of kinetic or mechanical/interactive elements are encouraged but not required. The theme can also be interpreted to represent a pilgrimage, epiphany, metamorphosis, liberation, or other passage/journey.
November 6, 2023 #23-1299
POST MEETING MATERIAL
THE ARTWORK
The artist can explore a range of artistic expression, from low-tech installations to contemporary uses of technology, including interactivity. The artwork is not limited to any specific material or medium and is open to a wide range of artistic styles. The art installation should be a 3-dimensional sculpture no taller than 5 feet, and able to be mounted on a pedestal that is approximately 3 feet wide by 3 feet deep.
ENTRY REQUIREMENTS
a. High res photograph or sketch at time of entry (minimum of 1 image uploaded at time of entry) b. Dimensions that will fit on a 36” x 36” pedestal, and no taller than 60” tall c. Limited number of entries per person (three per artist) d. Entrants must have their own insurance policy
e. Artist has the option to privately arrange sale of displayed artwork following the exhibition f. Entry submitted via Google Form at http://bit.ly/35xkbv9 g. Artist must be 18 years of age or older and live in one of the designated Northern California counties: Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, or Sonoma
h. Employees or volunteers for the City of Santa Clara may enter, but are not eligible for monetary awards.
LOCA TION
The artwork should be designed for installation on a pedestal approximately 3’ x 3’ (no wall hangings).
Selected finalists will be on public display at Santa Clara City Hall or one of its three libraries (Central Park Library, Mission Library, and Northside Branch Library) and other public facilities. Placement will be determined by the judging panel.
PROJECT TIMELINE
● January 13, 2020: SUBMISSIONS OPEN. 12:00pm PST
● February 28, 2020: SUBMISSIONS CLOSE. 11:59pm PST
● March 31, 2020: Semifinalists selected. Artists notified. ● April 20-24, 2020: Semifinalist artwork installed at selected locations ● April 27, 2020: Exhibition opens to public
● May 15, 2020: Finalists notified
● Sept 14, 2020: Exhibition closes
● Sept 17-21, 2020: All artwork uninstalled
SELECTION PROCESS AND PROJECT ELEMENTS OVERVIEW
The Santa Clara Cultural Commission will review submitted proposals to identify projects that fulfill the theme and entry requirements. The proposals that fit the project intent and stated criteria will be shared with a judging panel consisting of a small group of Cultural Commissioners, Triton Museum staff, and may include a City Councilmember and City Staff. No more than 30 entries will be selected as Semifinalists and invited to participate in the city-wide display.
Once selected as a Semifinalist, the artist will be required to complete an Art Loan and Exhibition Agreement with the City of Santa Clara prior to final acceptance and installation of the artwork. The artist, at his or her own expense, will be responsible for the transportation and delivery of the artwork to and from the installation site and also will undertake the installation and subsequent removal of the artwork. Submitted high-res images of the Semifinalist artwork will also be featured on http://facebook.com/culturalcommission where the public will be invited to cast virtual “votes”. This social network score will count as 10% of the judging criteria.
On or before May 15, 2020 the judging panel will inform three (3) Finalists of their selection as First Place, Second Place, and Honorable Mention. The Finalists will be invited to an awards ceremony and recognition event at the next scheduled City Council meeting.
Finalists will be awarded monetary prizes: $1,000 for first place, $750 for second place, and $250 for Honorable Mention. The First Place winner may be featured in future City of Santa Clara Activities Guides, and the image of the artwork may also be featured on the City’s web page, local Channel 15 slide show rotation, future Sculpture Exhibition brochures, and other City branding.
SELECTION CRITERIA
Applicants will be selected based upon the following criteria:
● Appropriateness of content (should be appropriate for all audiences) ● Creativity
● Relevance to the theme
● Social network score
SUBMISSION PROCESS AND REQUIREMENTS
All artists are to submit proposals and attachments through a digital submission application here (http://bit.ly/35xkbv9).
All submissions must be logged by 11:59pm (PST) on February 28,2020.
APPLICA TIONS
● Artwork Title: Describe the name of the artwork to be submitted. Maximum 75 characters.
● Artwork Concept: What are you hoping to express with the manifestation of your artwork? What does the art mean to you and what do you hope to communicate to viewers? Make certain to address how you have incorporated the theme. Maximum 750 characters.
● Artwork Dimensions: Please represent in inches: height x width x depth ● Power (electrical) Requirements, if any: Please indicate if the art requires placement near an electrical outlet, if applicable, and the length of the power cord needed.
● Media: Describe the fabrication of the artwork, its physical elements, and techniques used to produce it.
● Upload – Image #1: At least one high-res photograph or sketch is required.
CONTACT INFORMATION
Any inquiries and questions can be submitted to the Santa Clara Cultural Commission at [email protected]
Deadline: 02/28/2020
Contact: Debra von Huene
email: [email protected]
Website: tbd
PPM