Rev.11/2023
CITY OF SANTA CLARA, CALIFORNIA
CLASS SPECIFICATION
TITLE: STAFF ANALYST II (JOB CODE 797)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Various Various Non-Exempt
CLASS SUMMARY
The Staff Analyst II is responsible for advanced level program analysis and higher-level administrative duties in support of assigned programs and activities. Assigned programs could include housing development, community development, community outreach, historic preservation, advanced planning, public/private housing rehabilitation, management analysis, building services, human services, criminal statistics, solid waste, recycling, waste prevention, sustainability, urban runoff pollution prevention, and federal/state grant programs and activities.
Performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Staff Analyst classifications are bridge classifications between the Staff Aide classifications and the Management Analyst classifications. The Staff Analyst II works under general supervision and is expected to participate in policy development and implementation. It differs from the lower-level Staff Analyst I in that the latter performs entry level program analysis and may provide lead or supervision over lower-level classifications. The classification differs from the higher-level Management Analyst classification in that the latter performs more difficult and complex analytical or administrative work, may act as an independent contributor or subject matter expert in an assigned area, and has the responsibility for managing programs or projects within an assigned area.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
• Graduation from an accredited college or university with a Bachelor's Degree in Urban Planning, Public Administration, Business Administration, Finance, or a related area; and Six (6) months of experience performing analytical work
ACCEPTABLE SUBSTITUTION
A Master's Degree from an accredited college or university in one of the above fields may be substituted for the six (6) months required analytical work experience
LICENSES/CERTIFICATIONS
Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment
OTHER REQUIREMENTS
• Must be able to perform all of the essential functions of the job assignment. • Incumbents of this classification may be required to occasionally work overtime and odd and unusual hours.
STAFF ANALYST II (797)
TYPICAL DUTIES
This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under general direction the incumbent:
• Participates in the development and implementation of the City's policies • Performs administrative duties related to programs
• Maintains liaison with governmental agencies, commissions and committees, citizen groups, public service agencies, program applicants, and the general public • Prepares necessary reports including program planning, performance, and evaluation • Develops and assists with the preparation and negotiation of contracts and budgets for development projects and human service programs
• Monitors performance by contractors to development and service agreements • Makes recommendations for improved delivery of capital improvements and services • Reviews and analyzes payment requests based on performance accomplishments • Monitors compliance of City, sub-grantees, and contractors to applicable federal and state regulations
• Prepares various presentations, policies and procedures, reports, and correspondence including status reports, project issue reports, and City Council agenda reports • Coordinates the provision of financial assistance to property owners and preparation of loan packages, as applicable
• Maintains financial records and budgets
• Prepares appropriate correspondence, applications, and reports • Performs a variety of financial and budgetary analysis for the development of long-term policy and fiscal impacts, and makes recommendations based on findings • Assists with developing policies and procedures relative to housing and human service programs, as applicable
• Completes applications for state and federal grants
• Performs review of programs and projects in compliance with federal environmental regulations
• Compiles performance data and prepares drafts of reports to the City Manager and external stakeholders
• Performs necessary duties to implement community-oriented programs as directed • May supervise clerical or administrative support staff • Performs other related duties as assigned
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
• Principles and practices of public administration
• Techniques used in working with different individuals and citizen groups • Municipal organization, policies, and functions
• Federal, state, and local regulations dealing with grant administration, development of STAFF ANALYST II (797)
housing, capital improvements, and neighborhood conservation • Municipal and private sector financing and financial institutions • Federal grants management
• Interpretation and presentation of statistical information • Computer applications, databases, and spreadsheets
• Computer programs commonly used by the City, such as Windows Office • Financial accounting, analysis of complex governmental instructions, regulations, and legislation
• Basic principles and practices of supervision
Ability to:
• Be resourceful
• Work independently with minimal supervision
• Effectively handle multiple priorities, organize workload and meet strict deadlines • Use persuasion in dealing with individuals and groups with varied backgrounds • Prepare clear and concise reports
• Speak publicly and explain City practices and objectives to diverse populations, including public and private agencies, organizations, and individuals • Communicate effectively, both orally and in writing
• Interpret and apply legal requirements with application to local, state, and federal programs
• Use moderately complex or specialized computer applications such as online Federal databases
• Prepare comprehensive reports, proposals, and written materials of an analytical, technical, and evaluative nature
• Analyze new and revised statutes and proposed legislation to determine effects on City programs and department, as well as their impact on the community and community groups
• Assume responsibility for planning activities on multiple, diverse, and complex projects • Deal tactfully and courteously with others
• Establish and maintain effective working relationships with those contacted in the course of work, including coworkers, supervisors, and the general public • Work in a team-based environment and achieve common goals • Supervise others, prioritize and assign work, and ensure appropriate training • Walk or stand for extended periods of time
• Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties
SUPERVISION RECEIVED
Works under the general direction of a Management Analyst, Division Manager, Assistant Director, Director or other manager as assigned.
SUPERVISION EXERCISED
Assists in the supervision and training of the Staff Analyst I and may supervise clerical and/or administrative support staff when assigned.
STAFF ANALYST II (797)
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager’s Directive 100.
CLASSIFICATION HISTORY
Established 08/01/2001; Rev. 06/10/2014; Rev. 11/2023
Rev.11/2023
CITY OF SANTA CLARA, CALIFORNIA
CLASS SPECIFICATION
TITLE: STAFF ANALYST II (JOB CODE 797)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Various Various Non-Exempt
CLASS SUMMARY
The Staff Analyst II in the Planning and Inspection Department is responsible for an advanced journey level of program analysis and higher level administrative duties in support of assigned programs and community development, human services, housing, and federal/state grant activities. activities. Assigned programs could include housing development, community development, community outreach, historic preservation, advanced planning, public/private housing rehabilitation, management analysis, building services, human services, criminal statistics, solid waste, recycling, waste prevention, sustainability, urban runoff pollution prevention, and federal/state grant programs and activities. Performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Staff Analyst classifications are bridge classifications between the Staff Aide classifications and the Management Analyst classifications. The Staff Analyst II works under general supervision and is expected to participate in policy development and implementation. It differs from the lower-level Staff Analyst I in that the latter performs entry level program analysis and may provide lead or supervision over lower-level classifications. The classification differs from the higher-level Management Analyst classification in that the latter performs more difficult and complex analytical or administrative work, may act as an independent contributor or subject matter expert in an assigned area, and has the responsibility for managing programs or projects within an assigned area.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with a Bachelor's Degree in Urban Planning, Public Administration, Business Administration, Finance, or a related area; and
Four (4) years of progressively responsible professional experience which has included research, policy analysis, grants administration, human services programs, planning, community development, public administration, or business administration
Six (6) months of experience performing analytical work
ACCEPTABLE SUBSTITUTION
A Master's Degree from an accredited college or university in one of the above fields may be substituted for the six (6) months one year of the required analytical work professional experience
STAFF ANALYST II (797)
LICENSES/CERTIFICATIONS
Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment
OTHER REQUIREMENTS
Must be able to perform all of the essential functions of the job assignment. Incumbents of this classification may be required to occasionally work overtime and odd and unusual hours.
TYPICAL DUTIES
Duties may include, but are not limited to, the following:
This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under general direction the incumbent:supervision:
Participates in the development and implementation of the City's planning policies Performs administrative duties related to all facets of the Housing and Community Services Division programs
Maintains liaison with governmental agencies, commissions and committees, citizen groups, public service agencies, program applicants, and the general public Prepares necessary reports including program planning, performance, and evaluation Develops and assists with the preparation and negotiation of contracts and budgets for development projects and human service programs
Monitors performance by contractors to development and service agreements Makes recommendations for improved delivery of capital improvements and services Reviews and analyzes payment requests based on performance accomplishments Monitors compliance of City, sub-grantees, and contractors to applicable federal and state regulations
Prepares various presentations, policies and procedures, reports, and correspondence including status reports, project issue reports, and City Council agenda reports Coordinates the provision of financial assistance to property owners and preparation of loan packages, as applicable
Maintains financial records and budgets
Prepares appropriate correspondence, applications, and reports Performs a variety of financial and budgetary analysis for the development of long termlong-term policy and fiscal impacts, and makes recommendations based on findings Assists with developing policies and procedures relative to housing and human service programs, as applicable
Completes applications for state and federal grants
STAFF ANALYST II (797)
Performs environmental review of programs and projects in compliance with federal environmental regulations
Compiles performance data and prepares drafts of reports to the City Manager and external stakeholdersgrantors
Performs necessary duties to implement community orientedcommunity-oriented programs as directed
May supervise clerical or administrative support staff Performs other related duties as assigned
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
Principles and practices of public administration
Techniques used in working with different individuals and citizen groups Municipal organization, policies, and functions
Federal, state, and local regulations dealing with grant administration, development of housing, capital improvements, and neighborhood conservation Municipal and private sector financing and financial institutions Federal grants management
Interpretation and presentation of statistical information Computer applications, databases, and spreadsheets
Computer programs commonly used by the City, such as Windows Office Financial accounting, analysis of complex governmental instructions, regulations, and legislation
Basic principles and practices of supervision
Ability to:
Be resourceful
Work independently with minimal supervision
Effectively handle multiple priorities, organize workload and meet strict deadlines Use persuasion in dealing with individuals and groups with varied backgrounds Prepare clear and concise reports
Speak publicly and explain City practices and objectives to diverse populations, including public and private agencies, organizations, and individuals Communicate effectively, both orally and in writing
Interpret and apply legal requirements with application to local, state, and federal programs
Use moderately complex or specialized computer applications such as online Federal databases
Prepare comprehensive reports, proposals, and written materials of an analytical, technical, and evaluative nature
Analyze new and revised statutes and proposed legislation to determine effects on City programs and department, as well as their impact on the community and community groups
STAFF ANALYST II (797)
Assume responsibility for planning activities on multiple, diverse, and complex projects Deal tactfully and courteously with others
Establish and maintain effective working relationships with those contacted in the course of work, including coworkers, supervisors, and the general public Work in a team-based environment and achieve common goals Supervise others, prioritize and assign work, and ensure appropriate training Walk or stand for extended periods of time
Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties
SUPERVISION RECEIVED
Works under the general direction of a Management Analyst, Division Manager, Assistant Director, Director or other manager as assigned.
Works under the general supervision of the Housing and Community Services Division Manager or others as assigned.
SUPERVISION EXERCISED
Assists in the supervision and training of the Staff Analyst I and may supervise clerical and/or administrative support staff when assigned.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager’s Directive 100.
CLASSIFICATION HISTORY
Established 08/01/2001; Rev. 06/10/2014; Rev. 11/2023