1 Date: November 29, 2023
To: Jovan Grogan
Executive Director
Santa Clara Stadium Authority
From: Jenti Vandertuig
Procurement Director
Forty Niners Stadium Management Company LLC
Subject: Recommendation for Award RFB FY23-0056 Women’s Locker Room Project at Levi’s Stadium.
Recommendation
1. Recommend approval and award of a one-time contract to Giant Construction LLC in the amount of $239,900, for the Women’s Locker Room Project (Project) at Levi’s Stadium.
2. Authorize Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and
3. Authorize Stadium Manager to execute change orders up to 10% or $23,990 for a total not to exceed construction contract amount of $263,890.
Solicitation Process
Forty Niners Stadium Management Company LLC (Stadium Manager) has a need to construct a women’s locker room at Levi’s Stadium (Stadium). The Project was approved as part of the FY23/24 SCSA Capital Expenditures budget. The Project included converting a portion of the auxiliary locker room area to accommodate a larger private space for female athletes, performers, officials, and other female event day sporting and entertainment professionals visiting or working events at the Stadium. The Project included design, permitting and construction of alterations necessary to accommodate these new designated spaces necessary to provide equal accommodations.
On October 2, 2023, Stadium Manager issued a Request for Bids (RFB) FY23-0056 for the Project.
Stadium Manager published the RFB on Bonfire Interactive, Stadium Manager’s eProcurement portal https://49ers.bonfirehub.com/portal/. In addition to inviting a list of contractors on our established supplier list, Stadium Manager also selected contractors registered on the portal with specific commodity codes offering such services.
2 On October 5, 2023, Stadium Manager published the Notice Inviting Bids for the Project in the San Jose Mercury News publication. Notices were also emailed on October 2, 2023 to the Builders’ Exchange of Santa Clara County and Minority Business Consortium to communicate with their respective member communities regarding the solicitation for the Project.
Stadium Manager held a non-mandatory pre-bid conference on October 9, 2023 at 3:00 p.m. (PT) to provide an overview of the Project and answer any questions from prospective bidders. The RFB provided prospective bidders the option to schedule on-site visits to the Stadium.
Electronic bid submissions were due on or before October 30, 2023 at 3:00 p.m. (PT). Three bids were received on or before the closing due date and time from the following firms:
1. CWS Construction Group Inc. - $395,000
2. Devcon Construction, Inc. - $346,517
3. Giant Construction - $239,900
Public Bid Opening
A public bid opening was held on October 30, 2023, at 4:00 p.m. (PT). The RFB provided the public bid opening webcast information including a meeting ID and password for bidders to log on via Zoom to attend. Multiple callers were in attendance. Stadium Manager announced the receipt of the three bids on or before the due date and time, announced the name of the bidders and the base bid amounts and declared Giant Construction the apparent low bidder.
Stadium Manager validated that Giant Construction was responsive and responsible including contacting their existing and past customers for references.
The protest period ended on November 6, 2023. There were no protests.
Evaluation of Apparent Low Bidder
Stadium Manager reviewed the bid from Giant Construction and determined that the bidder was the lowest responsive and responsible bidder. Supporting documentation on the evaluation of bids has been provided.
Next Steps
The Project was approved as part of the FY23/24 SCSA Capital Expenditures budget. The current approved amount for this Project is $329,123.
Once Stadium Manager receives approval from the SCSA Board, a contract (included in the RFB) will be executed with Giant Construction, and a fully executed copy of the contract will be forwarded to the SCSA. In addition, Stadium Manager requests authorization to issue change orders up to $23,990 or 10% of the Project cost which will allow Stadium Manager to take timely administrative action if required and not delay completion of the Project.
Supporting documentation has been provided for review and approval. The cost for advertising the RFB in the San Jose Mercury News publication for one day is $216.94. Stadium Manager’s request to publish legal notices in the San Jose Mercury News for various solicitations,
3 including public works, was approved by the SCSA Board on July 13, 2021. This Project is a public works project.
Submitted By: __________________________________ Date: ___________________ Jenti Vandertuig, Procurement Director
11/29/2023