City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:00 PMTuesday, January 30, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
Joint Dinner - 5:00 PM | Closed Session - 6:00 PM | Regular Meeting - 7:00 PM 5:00 PM JOINT DINNER
Call to Order in the Council Chambers
Roll Call
1. Joint Dinner Meeting with City Council and the Planning Commission
24-1427
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
2. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Units # 5, 7 & 8 - City of Santa Clara Employees Association 24-1628
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3. Recognize the Association of Indo Americans with a
Commendation
24-1454
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Action on the Minutes of the December 5, 2023 Joint Council and Authorities Concurrent and Stadium Authority Meeting; December 12, 2023 Joint Council and Authorities Concurrent and Stadium Authority Meeting; December 19, 2023 Special Joint Meetings of the Council and Stadium Authority; and January 9, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting.
24-1899
Approve Minutes of December 5, 2023 Joint Council
and Authorities Concurrent and Stadium Authority
Meeting; December 12, 2023 Joint Council and
Authorities Concurrent and Stadium Authority
Meeting; December 19, 2023 Special Joint Meetings
of the Council and Stadium Authority; and January 9,
2024 Joint Council and Authorities Concurrent and
Stadium Authority Meeting.
Recommendation:
4.B Board, Commissions and Committee Minutes24-01
Note and file the Minutes of:
Youth Commission - November 14, 2023
Historical and Landmarks Commission - October 5,
2023
Board of Library Trustees Minutes - November 6,
2023
Board of Library Trustees Minutes - December 4,
2023
Cultural Commission - December 4, 2023
Parks & Recreation Commission - November 21,
2023
Senior Advisory Commission - November 27, 2023
Recommendation:
4.C Action on City Bills and Claims Report for the period October 14, 2023 - November 10, 2023
24-1389
Approve the list of Bills and Claims for October 14,
2023 - November 10, 2023.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
4.D Action on a Resolution Accepting the AB 1600 Report on Development Impact Fees for Fiscal Year Ended June 30, 2023 24-1592
Adopt a Resolution accepting the AB1600 Report on
Development Impact Fees for fiscal year ending June
30, 2023 and making findings regarding the
continuing need for the unexpended balances of
certain impact fees as of June 22, 2023.
Recommendation:
4.E Approval of the Annual Investment Policy Statement for the City of Santa Clara, its Agencies and Corporations
24-1360
Approve the Annual Investment Policy Statement for
the City of Santa Clara, its agencies and corporations.
Recommendation:
4.F Action on Award of Contract for the Great America Parkway and Tasman Drive Traffic Signal Interconnect Project to W. Bradley Electric and Related Budget Amendment
24-1412
1. Determine the project to be exempt under CEQA
Guidelines Section 15301 (Class 1) Categorical
Exemption;
2. Award the Public Works Contract for the Great
America Parkway and Tasman Drive Traffic Signal
Interconnect Project to the lowest responsive and
responsible bidder, W. Bradley Electric, in the
amount of $752,362 and authorize the City
Manager to execute any and all documents
associated with and necessary for the award,
completion, and acceptance of this Project, in final
forms approved by the City Attorney;
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $112,855, for a total
not-to-exceed amount of $865,217; and
4. Approve the FY 2023/24 budget amendment in the
Streets and Highways Capital Fund to decrease
the Traffic Signal Enhancements Project
(533-1219) and increase the Traffic Signal
Interconnect Upgrade Project (533-1232) by
$697,415 (majority affirmative Council votes
required).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
4.G Action on Award of Contract for the Bassett and Laurelwood Bicycle Lane Project to O ’Grady Paving, Inc. and Related Budget Amendment
24-1416
1. Determine the project to be exempt under CEQA
Guidelines Section 15301 (Class 1) Categorical
Exemption;
2. Award the Public Works Contract for the Bassett
and Laurelwood Bicycle Lane Project (CE
19-20-07), to the lowest responsive and
responsible bidder, O’Grady Paving, Inc, in the
amount of $1,130,000 and authorize the City
Manager to execute any and all documents
associated with and necessary for the award,
completion, and acceptance of this Project, in a
final form approved by the City Attorney;
3. Authorize the City Manager to execute change
orders up to approximately 10 percent of the
original contract price, or $113,000, for a total
contract not to exceed amount of $1,243,000; and
4. Approve the following FY 2023/24 budget
amendments:
A. In the Streets and Highways Capital Fund,
recognize a transfer from the Water Utility
Capital Fund in the amount of $1,500 and a
transfer from the Sewer Utility Capital Fund
in the amount of $13,200, decrease the
Uncontrolled Crosswalk Improvement
Project by $380,000 (to replace the funding
source for the Central Santa Clara Bicycle
and Pedestrian Improvement Project),
decrease the Pedestrian and Bicycle
Enhancement Facilities Project by a net of
$30,000 ($380,000 returned from the
Central Santa Clara Bicycle and Pedestrian
Improvement Project and reallocating
$410,000 to the Bassett and Laurelwood
Bicycle Lane Project), and increase the
Bassett and Laurelwood Bicycle Lane
Project by $424,700 (five affirmative
Council votes required to appropriate
additional revenue);
B. In the Water Utility Capital Fund, establish a
transfer to the Streets and Highways Capital
Fund and decrease the Distribution System
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
Replacement/Restoration project by $1,500
(majority affirmative Council votes
required); and
C. In the Sewer Utility Capital Fund, establish a
transfer to the Streets and Highways Capital
Fund and decrease the Sanitary Sewer
System Improvements project by $13,200.
(majority affirmative Council votes
required).
4.H Action on the Amendments to Council Policy 007 (“Constituent Requests Addressed to City Council ”) as Recommended by the Governance and Ethics Committee
24-1536
Adopt a resolution amending Council Policy 007
(“Constituent Complaints Addressed to Council”) in
the form presented.
Recommendation:
4.I Action on the Amendments to Council Policy 041 (“Public Submittal of Written and Digital Materials ”) as Recommended by the Governance and Ethics Committee
24-1565
Adopt a Resolution amending Council Policy 041
(“Public Submittal of Written and Digital Materials”) in the form presented.
Recommendation:
4.J Action on Authorizing the Use of City Electric Forces at Various Locations
24-1609
1. Determine the proposed action is exempt from
CEQA pursuant to Sections 15302(c) (Class 2 -
Replacement or Reconstruction) and 15303 (Class
3 - New Construction or Conversion of Small
Structures) of Title 14 of the California Code of
Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 2300 Agnew Road, 3131 Homestead
Avenue, 2310 Calle Del Mundo, 795 Comstock
Street, and 750 Washington Street are better
performed by the City with its own employees
based on the information set forth in this Report to
Council and authorize the performance of these
public works consistent with this authorization.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
4.K Action on Adoption of a Resolution Declaring Weeds a Public Nuisance and Setting February 20, 2024, for Public Hearing to Consider Testimony Regarding Non-Compliant Lots
24-1590
1. Determine the proposed actions are exempt
from CEQA pursuant to Section 15308
(Actions by Regulatory Agencies for Protection
of the Environment) of Title 14 of the California
Code of Regulations;
2. Adopt a Resolution ordering the abatement of
nuisance consisting of growing weeds in the
City; and
3. Set February 20, 2024, as the date for the
required Public Hearing to consider testimony
regarding non-compliant lots.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
5. Discussion of the George F. Haines International Swim Center Visual Observation Assessment Conducted by LPA, Inc. and an Overview of Next Steps
24-90
Note and File Report Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
6. Action on a Proposed 10-Year Extension to the Stadium Naming Rights Agreement with Levi Strauss & Co ., a Related
Implementation Agreement with Forty Niners SC Stadium
Company LLC (StadCo), and Delegation of Authority to the City Manager to Implement a Charitable Grants Agreement
24-107
1. Approve a First Amendment to the Naming
Rights Agreement with Levi Strauss & Co. that
will provide a 10-year extension and additional
Naming Rights revenue to the Stadium
Authority on the terms presented, in a final form
approved by Authority Counsel;
2. Approve a Levi’s Stadium Naming Rights
Extension and Enhanced Signage Project
Implementation Agreement with Forty Niners
SC Stadium Company LLC (StadCo) to
coordinate the Enhanced Sign Project and the
share in the costs for the design, construction,
and installation of the signage, and
memorialize StadCo’s $4 million charitable
commitment over 20 years, on the terms
presented, in a final form approved by Authority
Counsel; and
3. Authorize the City Manager to negotiate and
execute a grants agreement and take other
actions as may be required to implement
StadCo’s charitable commitment, in final
form(s) approved by the City Attorney.
Recommendation:
CITY COUNCIL GENERAL BUSINESS
7. Action on Appointments to City Committees and Outside Agency Committees for the 2024 Calendar Year
24-1413
Approve the Appointments to the 2024 City
Committees and Outside Agency Committees with
any additional amendments
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
The next regular scheduled meeting is on Tuesday, February 6, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda January 30, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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