City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, February 6, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
Joint Dinner - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM JOINT DINNER
Call to Order in the Council Chambers
Roll Call
1. Joint Meeting with City Council and the Historical and Landmarks Commission
24-1428
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Proclaim February 2024 as Black History Month24-1464
2.B Recognition of the Santa Clara Lions 12U Team24-89
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Board, Commissions and Committee Minutes24-02
Note and file the Minutes of:
Downtown Community Task Force - September 14,
2023
Downtown Community Task Force - October 19, 2023
Planning Commission - January 10, 2024
Youth Commission - December 12, 2023
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
3.B Action on City Bills and Claims Report for the period December 2, 2023 - January 5, 2024
24-1623
Approve the list of Bills and Claims for December 2,
2023 - January 5, 2024.
Recommendation:
3.C Action on Award of Purchase Orders to Andy ’s Roofing Co. Inc. and Rainy Day Roofing, Inc. for Citywide As -Needed Roofing Repairs
24-1378
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations;
2. Authorize the City Manager to execute Purchase
Orders with Andy’s Roofing Co. Inc. and Rainy Day
Roofing, Inc. for Citywide As-Needed Roofing Repairs
with a total aggregate amount not to exceed $200,000
for the initial one-year term, subject to the
appropriation of funds, in final forms approved by the
City Attorney; and
3. Authorize the City Manager to exercise up to four
additional one-year options to extend the term of the
Purchase Orders, adjust the hourly rates consistent
with applicable market indices, and increase the total
aggregate amount approved by the City Council in the
City’s operating budget for the fiscal year, in final
forms approved by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
3.D Action to Authorize the City Manager to Complete Negotiations and Execute a Third Phase Agreement for the Purchase of Renewable Energy with Zero Waste Energy Development
Company, LLC, for Compliance with Senate Bill 1383
24-1636
1. Authorize the City Manager to complete
negotiations, approve, and execute a Third Phase
Agreement (Agreement) with the Northern
California Power Agency (NCPA) for the Purchase
of Renewable Energy at approximately $493,000,
with future annual escalations per the contract
terms, from Zero Waste Energy Development
Company, LLC, funded by the Solid Waste Fund,
subject to the review and approval as to form by the
City Attorney; and
2. Authorize the City Manager or designee to (a) take
any and all actions as are necessary or advisable
to implement and administer the Agreement; and
(b) approve and execute future amendments to the
Agreement so long as the contract price and term
are not modified, subject to the review and approval
as to form by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
3.E Action on Amendment No. 1 to the Agreement with Packet Fusion, Inc. to Provide Support and Maintenance Services for the City’s Telephony System
24-31
1. Authorize the City Manager to execute
Amendment No. 1 to the Agreement with Packet
Fusion, Inc. for telephony system support and
maintenance services to extend the agreement by
one year through February 28, 2025, and increase
the maximum compensation by $52,194.48 plus
$50,000 as contingency for a revised
not-to-exceed maximum amount of $428,864.48 in
a final form approved by the City Attorney;
2. Authorize the City Manager to execute future
amendments to add and/or delete services,
subject to the maximum compensation limit and
approval as to form by the City Attorney; and
3. Authorize the City Manager to execute up to three
one-year options to extend the term through
February 28, 2028, for a total maximum
compensation amount of $653,864.48 assuming
all options are exercised, subject to the
appropriation of funds and approval as to form by
the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
3.F Action on Reappointment of Board and Commission Members, Declaring Commissioner Vacancies, and Setting Dates for Recruitment and Interviews
24-1462
1. Reappoint the nine (9) eligible commissioners to
serve a four-year term each ending June 30, 2028;
2. Declare four (6) positions to be filled:
· One (1) partial term ending June 30, 2025 on
the Bicycle and Pedestrian Advisory
Committee; and
· One (1) partial term ending June 30, 2027 on
the Cultural Commission
· Four (4) full terms each ending on June 30,
2028, two on the Board of Library Trustees;
one on the Parks and Recreation Commission;
and one on the Civil Service Commission;
3. Set the recruitment to open on Friday, February 8,
2024;
4. Set Friday, March 19, 2024 by 5:00 p.m. as the
application deadline; and
5. Set Tuesday, April 16, 2024 to conduct interviews.
Recommendation:
3.G Action on Authorizing the Use of City Electric Forces for a Project at 2240 Calle de Luna
24-69
1. Determine the proposed action is exempt from
CEQA pursuant to Sections 15302(c) (Class 2 -
Replacement or Reconstruction) and 15303 (Class
3 - New Construction or Conversion of Small
Structures) of Title 14 of the California Code of
Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 2240 Calle de Luna are better performed
by the City with its own employees based on the
information set forth in this Report to Council and
authorize the performance of these public works
consistent with this authorization.
Recommendation:
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
4. Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2023 and Approve Related Budget Amendments
24-1345
1. Note and file the Santa Clara Stadium Authority
Financial Status Report for the Quarter Ending
September 30, 2023.
2. Approve a budget amendment in the Operating
Fund to increase the Beginning Fund Balance /
Ending Fund Balance for Legal Contingency
Reserve - Public Safety Costs in the amount of
$845,725, offset by a decrease to the
unrestricted fund balance.
3. Approve a budget amendment in the Operating
Fund to decrease the Beginning Fund Balance
/ Ending Fund Balance for the Operating
Reserve in the amount of $12,887, offset by an
increase to the unrestricted fund balance.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
5. PUBLIC HEARING: Action on a Tentative Parcel Map at 2360 Mission College Boulevard for the Creation of Three Lots 24-1621
Adopt a resolution to approve the Tentative Parcel
Map to create a single lot subdivision for three
commercial condominium lots at the property located
at 2360 Mission College Boulevard.
Recommendation:
6. Overview of the November 2024 Elections Process Timelines and Feasibility for Potential City Ballot Measures
24-27
It is recommended that the City Council note and file
the report.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, February 20, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda February 6, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk ’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability -related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City ’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.