City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:00 PMTuesday, February 20, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
Joint Dinner - 5:00 PM | Closed Session - 6:00 PM | Regular Meeting - 7:00 PM 5:00 PM JOINT DINNER
Call to Order in the Council Chambers
Confirmation of a Quorum
1. Joint Meeting with City Council and Board of Library Trustees24-862 6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of a Quorum
2.A Conference with Real Property Negotiators
Pursuant to Gov. Code § 54956.8
Property: Hyatt Hotel Site located at 5101 Great America Parkway, Santa Clara, California 95054 (APN: 104-55-012) City Negotiators: Jovan D. Grogan, Glen Googins, Elizabeth Klotz, Eastdil Secured
Negotiating Parties:
Seller: City of Santa Clara, acting as the Successor Agency to the Redevelopment Agency
Buyer: XHR Acquisitions, LLC
Under Negotiation: Sale of Real Property interest (s), price and terms of payment
24-62
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
2.B Conference with Real Property Negotiators (CC)
Pursuant to Gov. Code § 54956.8
Property: Techmart Office Complex located at 5201 Great America Parkway, Santa Clara, California 95054 (APN :
104-55-013)
City Negotiators: Jovan D. Grogan, Glen Googins, Elizabeth Klotz, Eastdil Secured
Negotiating Parties:
Seller: City of Santa Clara, acting as the Successor Agency to the Redevelopment Agency
Buyer: Techmart Owner, LLC
Under Negotiation: Sale of Real Property interest (s), price and terms of payment
24-195
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3. Recognition of STEM Winners for the Santa Clara County 2023 Synopsys Championship Science Fair
24-1506
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Action on the Minutes of the April 11, 2023 Special Council Meeting; June 13, 2023 Special Council meeting, July 17, 2023 Special Council Meeting; January 30, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting; and February 6, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting.
24-149
Approve Minutes of the Minutes of the April 11, 2023
Special Council Meeting; June 13, 2023 Special
Council meeting, July 17, 2023 Special Council
Meeting; January 30, 2024 Joint Council and
Authorities Concurrent and Stadium Authority
Meeting; and February 6, 2024 Joint Council and
Authorities Concurrent and Stadium Authority
Meeting.
Recommendation:
4.B Board, Commissions and Committee Minutes24-03
Note and file the Minutes of:
Planning Commission Special Meeting - January 24,
2024
Youth Commission - September 12, 2023
City-School Liaison Committee - November 1, 2023
Cultural Commission - January 8, 2024 (Special
Meeting)
Historical and Landmarks Commission - December 7,
2023
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
4.C Action to Accept Federal Funding for the Silicon Valley Power City of Santa Clara - Fire Station Microgrid Project; Authorize the City Manager to Execute All Agreements and Documents Related to Accepting Federal Funding for an Estimated Amount of $500,000, and Approve Related Budget Amendments
24-1624
1. Accept Federal Funding Under the Community
Project Funding (Grant Funding) administered by
the Department of Energy for an estimated amount
of $500,000 for the Fire Station Microgrid Project
(Project);
2. Authorize the City Manager or designee to execute
any agreements, amendments, and documents
associated with the Grant Funding and to take any
necessary actions in connection with that funding;
provided that any agreements and amendments
shall be subject to the review and approval as to
form by the City Attorney; and
3. Approve FY 2023/24 budget amendment in the
Electric Utility Capital Fund to increase the Other
Agencies Revenue estimate to recognize Grant
Funding in the amount of $500,000 and increase
the Project (CIP 2446) in the same amount the to
bring the total project budget to $4,651,773.89 (five
affirmative Council votes required to
appropriate additional revenue).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
4.D Action on an Agreement with Statewide Traffic Safety and Signs, Inc. dba Statewide Safety Systems for Traffic Control Services for Silicon Valley Power
24-1314
1. Determine the proposed actions are exempt from
CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of the California Code of
Regulations;
2. Authorize the City Manager to execute an
agreement with Statewide Traffic Safety and Signs
dba Statewide Safety Systems (Agreement) for
traffic control services with a maximum
compensation not to exceed $1,250,000 over a
five-year term when the Agreement is executed and
ending on December 31, 2028, to be funded by the
Electric Utility Funds subject to appropriation of
funds for future years; and
3. Authorize the City Manager to take any actions as
necessary to implement and administer the
Agreement and negotiate and execute
amendments to the Agreement to (a) add or delete
services consistent with their scope of services; (b)
adjust rates based on market conditions or labor
agreement requirements; and (c) increase the
maximum compensation by up to $250,000 for a
total maximum compensation of $1,500,000 over a
five year period, subject to the appropriation of
funds and the review and approval as to form by the
City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
4.E Action on Lease Extensions for Properties at 900 Lafayette Street (Commerce Plaza) and 1000 Lafayette Street (Peddler’s Plaza) until May 31, 2025, with an option to extend until May 31, 2026
24-112
1. Authorize the City Manager to negotiate and
execute amendments to existing leases at 900
Lafayette Street and 1000 Lafayette to extend
lease terms from May 31, 2024 to May 31,
2025, with the option to extend for up to one
additional year, in final forms approved by the
City Attorney; and
2. Authorize the City Manager to negotiate and
execute amendments to existing leases at 900
Lafayette Street and 1000 Lafayette to
exercise the option and extend lease terms
from May 31, 2025 to May 31, 2026, if needed,
in final forms approved by the City Attorney.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
5.A Action on Stadium Authority Bills and Claims for the Month of November 2023
24-34
Approve the list of Stadium Authority Bills and Claims
for November 2023.
Recommendation:
5.B Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of October 1 to December 31, 2023
24-87
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of October 1
to December 31, 2023.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
6. Public Hearing: Adoption of a Resolution Ordering the Abatement of a Nuisance on 228 Identified Parcels Consisting of Growing Weeds in Accordance with City Code Chapter 8.15 and in Association with the County Weed Abatement Program, for 2023-2024
24-1593
1. Determine the proposed actions are exempt from
CEQA pursuant to Section 15308 (Actions by
Regulatory Agencies for Protection of the
Environment) of Title 14 of the California Code of
Regulations;
2. Adopt a Resolution Ordering the Abatement of a
Nuisance on 228 Identified Parcels Consisting of
Growing Weeds in Accordance with City Code
Chapter 8.15 and in Association with the County
Weed Abatement Program, for 2023-2024
Recommendation:
7. Public Hearing: Action on a Vesting Tentative Map for the Proposed Development of a 198-Unit Housing Development
with Four Commercial Condominiums at 5185 Lafayette Street 24-1618
Adopt a resolution to approve the Vesting Tentative
Map to subdivide the existing lot with 198 residential
condominium units, four commercial condominium
units, one residential parking condominium unit, and
one commercial parking condominium unit at 5185
Lafayette Street in the form presented, subject to
findings and conditions of approval set forth therein.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next scheduled special meeting is on Tuesday, February 27, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda February 20, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk ’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability -related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City ’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.