February 20, 2024 Item #1
Joint City Council &
Board of Library Trustees Meeting
Item #1
February 20, 2024
City of
Santa Clara
The Center of What's Possible
1 City of
Santa Clara
herenero has Possib
Agenda
• Welcome - Mayor Lisa M. Gillmor
• Introductions - Mayor & Council, Commissioners, Staff • Report on Accomplishments - Board of Library Trustees 2 2
POST MEETING MATERIAL
1 February 20, 2024 Item #1
City of
Santa Clara
The Center of What's Possible
Board of Library Trustees
• Board of Library Trustees (BOLT)
- Vice Chair Jan Hintermeister
- Chair Jonathon Evans
- Trustee Steve Ricossa
- Trustee Lee Broughman
- Trustee Debbie Tryforos
City of
Santa Clara
The Center of What's Possible
Accomplishments - Board of Library Trustees
(Since the Board of Library Trustees Joint Dinner with City Council on February 5, 2019) • Education:
- Learned more about the General Plan to strengthen section on Libraries and support Library services - with Community Development Department • Advocacy:
- Addressed Planning Commission and City Council on library services in the Patrick Henry Specific Plan
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February 20, 2024 Item #1
City of
Santa Clara
The Center of What's Possible
Accomplishments - Board of Library Trustees
• Support:
- Fine-free policy to address equity and inclusion
- Advocacy for additional support Mission Branch Library Renovation Project funding deficit
- Library facility use for COVID Testing Sites, Voting
Centers and Community Points of Distribution (CPOD)
- Staff review of alternative funding to reduce reliance on General Fund - Conference room policies and rental rates in alignment with Parks & Recreation / the City's cost recovery fee policy proposal
- Recruitment and selection of new City Librarian
5 City of
Santa Clara
The Center of What's Possible
Accomplishments - Board of Library Trustees
• Expanded Hours:
- Increased from 88 hours/week to 144 hours/week across all locations - 64% increase in morning, evening and Saturday hours
- Greater scheduling flexibility, cross training of staff Thank You for Expanded Hours!
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February 20, 2024
City of
Santa Clara
The Center of What's Possible
Future Goals - Board of Library Trustees
• Strategic Plan 2024: Draft Learning Report
- Collect information on the desires and needs of the Santa Clara Library system through surveys, interviews, focus groups, community engagement, and data collection - Shape Strategic Plan service priorities, mission and value statements • Key Milestones
- April 2024: BOLT Recommendation of Draft Library Strategic Plan for City Council Approval - May 2024: Strategic Plan Draft Plan for City Council Approval City of
Santa Clara
The Center of What's Possible
Future Goals - Board of Library Trustees
• Communications Goals
- Engagement with the public
- Strategic Plan implementation
- Attract new BOLT candidates reflecting
the diversity of the Santa Clara community
• Liaison Work
- Continue appointment of one Trustee to attend all Santa Clara City Library Foundation and Friends Board meetings
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Item #1
February 20, 2024
City of
Santa Clara
The Center of What's Possible
Future Goals - Board of Library Trustees
• Board Development Goals
- New Trustee Handbook in progress
- Increase public interest in joining the Board of
Library Trustees
- Actively promote awareness of BOLT
vacancies in the community
- Invite Council to attend Library events
- Develop messaging for Council on the role and importance of the Library 9 City of
Santa Clara
The Center of What's Possible
Future Goals - Board of Library Trustees
• Expanded Hours Goals will Require Support for:
- Sunday and additional evening hours
- Expanded programming in person and online (will require more staff, additional sources of revenue)
- Restoration of materials budget
10 5
Item #1
February 20, 2024
Joint City Council &
Board of Library Trustees Meeting
Item #1
February 20, 2024
City of
Santa Clara
The Center of What's Possible
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