City of Santa Clara
Meeting Agenda
Governance and Ethics Committee
City Hall – Council Chambers /
Hybrid
1500 Warburton Avenue
Santa Clara, CA 95050
1:00 PMMonday, March 4, 2024
CALL TO ORDER AND ROLL CALL
The City of Santa Clara is conducting Governance and Ethics Committee meetings in-person and continues to have methods for the public to participate remotely or in-person.
• Via Zoom: https://santaclaraca.zoom.us/j/98559951444
• Webinar ID: 985 5995 1444
• By phone: +1 669-444-9171
To submit written public comment before meeting:
Send email to [email protected] by 10 a.m. the day of the meeting.
Emails received will be forwarded to Committee members and will be uploaded as supplemental meeting material.
Note: Emails received as public comment will not be read aloud during the meeting.
CONSENT CALENDAR
1. Approval of the December 4, 2023 Governance and Ethics Committee Meeting Minutes
24-240
Approve the minutes of the December 4, 2023
Governance and Ethics Committee meeting
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the body on any matter not on the agenda that is within the subject matter jurisdiction of the body. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting.]
GENERAL BUSINESS
Governance and Ethics Committee Meeting Agenda March 4, 2024
2. Review and Discussion on Email Retention Policy24-988 Consider and Direct Staff to Develop Possible
Modifications to the City’s Email Retention Policy for
City Council and Potentially other forms of City
Council communications, for ultimate Consideration
for Approval by the City Council
Recommendation:
3. Report and Request for Direction on Proposed Amendments to SCSC Chapter 2.155 (“Regulation of Lobbying Activities ”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials ”) to Better Align the Requirements
24-1267
Provide direction on the proposed amendments to
SCSC Chapter 2.155 (“Regulation of Lobbying
Activities”) and SCSC Chapter 2.160 (“Calendars of
Certain City Officials”).
Recommendation:
4. Review and Discussion on Council Policy 020 (“Proclamations, Commendations and Certificates of Recognition ”) and Council Policy 009 (“City Representation at Meetings, Ceremonies and Special Events”)
24-24
Approve Recommendations, if any, to amend Council
Policy 020 (“Proclamations, Commendations and
Certificates of Recognition”) and amend Council
Policy 009 (“City Representation at Meetings,
Ceremonies and Special Events”), and bring forth to
full City Council for Consideration and Approval.
Recommendation:
5. Action on the 2024 Governance and Ethics Committee
Workplan
24-233
Approve the 2024 Governance and Ethics Committee
Workplan with any additional amendments.
Recommendation:
6. Discussion Regarding the Start Time of City Council /Stadium Authority, Special and Closed Session Meetings
24-258
Discuss current practices for scheduling closed
sessions or special meetings, and provide feedback
on potential changes, if any, to the process for
consideration by the City Council.
Recommendation:
STAFF REPORT
COMMITTEE MEMBER REPORTS / FUTURE REFERRALS FOR CONSIDERATION
Governance and Ethics Committee Meeting Agenda March 4, 2024
ADJOURNMENT
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.