City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
6:00 PMTuesday, March 5, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of a Quorum
1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Units #5, 7 & 8 - City of Santa Clara Employees Association Unit #9 - Miscellaneous Unclassified Management Employees 24-165
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Proclaim March 2024 as Women’s History Month24-1476
2.B Proclaim March 4 through March 8, 2024 as Divorce with Respect Week
24-98
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the Minutes of the February 20, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting. 24-235
Approve the Minutes of the February 20, 2024 Joint
Council and Authorities Concurrent and Stadium
Authority Meeting.
Recommendation:
3.B Board, Commissions and Committee Minutes24-04
Note and file the Minutes of:
Youth Commission - January 9, 2024
Planning Commission - January 31, 2024
Senior Advisory Commission - January 22, 2024
Recommendation:
3.C Action on City Bills and Claims Report for the period January 6, 2024 - February 2, 2024
24-128
Approve the list of Bills and Claims for January 6,
2024 - February 2, 2024.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
3.D Action on Monthly Financial Status and Investment Reports for November and December 2023 and Approve the Related
Budget Amendments
24-28
1. Note and file the Monthly Financial Status
Reports and Monthly Investment Reports for
November and December 2023 as presented;
and
2. Approve the following FY 2023/24 Budget
Amendments as summarized below and
detailed in Attachment 5:
a. Transfer $4,944,484 from City
Affordable Housing Capital Fund to the
City Affordable Housing Fund for the
Civic Center Drive - Low Income
Housing Project as a loan (majority
affirmative Council votes required);
b. Transfer $125,000 from the Convention
Center Enterprise Fund to the
Convention Center Capital Fund for
electrical signage repairs (five
affirmative Council votes required
for the use of unused balances);
c. Decrease the developer contributions
revenue estimate by $2,080,000 in the
Developer Traffic Payments Fund,
Streets and Highways Capital Fund,
and Traffic Mitigation Fund offset by a
decrease in the Multimodal
Improvement Plan Phase 1 and Phase
2 projects (majority affirmative
Council votes required);
d. Recognize and appropriate grant
funding in the Fire Operating Grant Trust
Fund in the amount of $2,600 for the
2022 Emergency Management
Preparedness Grant and $51,446 for
the 2023 County of Santa Clara
Emergency Medical Services Grant
(five affirmative Council votes
required to appropriate additional
revenue);
e. Appropriate $1,591,500 in the Electric
Utility Capital Fund for the Fiber
Development, Design, and Expansion
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
Project, offset by developer
contributions and a decrease to the
SCADA Improvements project in the
amount of $191,500 in the Water and
Utility Capital Fund (five affirmative
Council votes required to
appropriate additional revenue);
f. Transfer $6,000,000 from the Electric
Utility Fund to the Electric Utility Capital
Fund for the New Business Estimate
Work Project (five affirmative Council
votes required to appropriate
additional revenue);
g. Appropriate $1,000,000 in the Electric
Utility Capital Fund for the Transmission
and Distribution Capital Maintenance
and Betterments Project offset by
unrestricted ending fund balance (five
affirmative Council votes required
for the use of unused balances);
and,
h. Appropriate $150,000 in the Electric
Utility Capital Fund for the Storm Water
Compliance Project offset by
unrestricted ending fund balance (five
affirmative Council votes required
for the use of unused balances).
3.E Action to Authorize the City Manager to Execute the First Amendment to Central Valley Project Corporation Membership Agreement to Extend the Term for Ten Years
24-103
1. Authorize the City Manager to execute the First
Amendment to Central Valley Project Corporation
Membership Agreement to extend the term for ten
years in a final form approved by the City Attorney;
and
2. Authorize the City Manager, or designee, to take
any and all necessary or advisable actions to
implement and administer the Agreement as
amended.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
3.F Action on an Agreement with KSB, Inc. and on Amendment No .1 to the Agreement with Koffler Electrical Mechanical Apparatus Repair, Inc. for Motor and Pump Maintenance and Repair for Silicon Valley Power
24-32
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of the California Code of
Regulations;
2. Authorize the City Manager to execute an
Agreement for Services with KSB, Inc. for motor
and pump maintenance and repair services for a
five-year term ending on July 31, 2028, with a
maximum compensation not to exceed $1,000,000,
to be funded by the SVP Operating or Capital Fund
as applicable;
3. Authorize the City Manager to execute Amendment
No. 1 to the Agreement for Services with Koffler
Electrical Mechanical Apparatus Repair, Inc. for
motor and pump maintenance and repair services
for a five-year term ending on July 31, 2028, to
increase the maximum compensation by $750,000
for a revised maximum compensation amount of
$1,000,000, to be funded by the SVP Operating or
Capital Fund as applicable; and
4. Authorize the City Manager to take any actions as
necessary to implement and administer the above
agreements and negotiate and execute
amendments to (a) add or delete services
consistent with the scope of services; (b) adjust
future rates to account for reasonable changes in
labor and materials rates; (c) exercise a one-year
option to extend the term of each agreement
through July 31, 2029; and (d) increase
compensation for an additional $1,000,000
between both agreements for a total maximum
compensation of $3,000,000 ($1,500,000 for each
agreement), subject to the appropriation of funds
and the review and approval as to form by the City
Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
3.G Action on Amendment No. 1 to an Agreement for Services with Aspen Environmental Group to Provide As -Needed Consultant Services for Electric Rate and Fee Analysis for Silicon Valley Power
24-30
1. Authorize the City Manager to execute Amendment
No. 1 to the Agreement with Aspen Environmental
Group, for as-needed electric fee and rate analysis
services to increase the maximum compensation
by $200,000, for a revised not-to-exceed maximum
compensation amount of $650,000, and extend the
agreement through October 31, 2027, funded by
the Electric Utility Operating Fund; and
2. Authorize the City Manager to take any actions as
necessary to implement and administer the
Agreement, including negotiate and execute
amendments to (a) extend the Agreement through
October 31, 2030, (b) add or delete services
consistent with the scope of services, (c) increase
the rates pursuant to the Agreement’s price
escalation provisions, and (d) increase the
maximum compensation to an amount
not-to-exceed $1,000,000, subject to budget
appropriations and review and approval as to form
by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
3.H Action to Delegate Authority to the City Manager to Negotiate and Execute Amendment No. 2 to the Agreement with e -Builder, Inc. for Annual Software Subscription Fees and Associated Services for Capital Project Management Software
24-29
1. Authorize the City Manager to negotiate and
execute Amendment No. 2 to the Agreement with
e-Builder, Inc. to extend the term through March 26,
2029, and increase the maximum compensation by
$1,000,000 from $1,150,000 to $2,150,000,
subject to the appropriation of funds and review and
approval as to form by the City Attorney; and
2. Authorize the City Manager to take any actions as
necessary to implement and administer the
Agreement, including authorization to negotiate and
execute further amendments to (a) add or delete
services for additional software support services;
(b) adjust subscription fees based on capital
improvement budget adjustments, and (c) increase
maximum compensation up to $2,250,000 for the
period ending March 25, 2029, subject to
appropriation of funds and review and approval as
to form by the City Attorney.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
5. Public Hearing. Rezone Request from MP Planned Industrial to HO-RD High Intensity Office / R&D for the Properties Located at 2421, 2431, 2441 and 2451 Mission College Boulevard to Align Zoning with General Plan Land Uses
24-118
2. Determine that the project falls within the scope
of the December 19, 2023 Addendum to the
General Plan EIR.
3. Adopt a resolution approving a Rezone from
MP Planned Industrial to HO-RD High Intensity
Office / R&D for the Properties Located at
2421, 2431, 2441 and 2451 Mission College
Boulevard.
Recommendation:
6. Informational Report on Super Bowl LX and FIFA World Cup 2026 Updates
24-246
1. Approve the proposed Super Bowl LX Guiding
Principles; and,
2. Note and file the informational report on FIFA
World Cup 2026 and Super Bowl LX updates.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next scheduled special meeting is on Tuesday, March 12, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda March 5, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk ’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability -related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City ’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.