Outline
SCSA/City Presentation – PART 1
Bay Area Host Committee Presentation (separate presentation) SCSA/City Presentation – PART 2
1 Santa Clara Stadium
Authority
Informational Report on
Super Bowl LX and FIFA
World Cup 2026 Updates
March 5, 2024
Item #6, RTC # 24-246
Presenters
City / Stadium Authority Staff
• Jovan D. Grogan, City Manager/Executive Director, City/Stadium Authority • Glen R. Googins, City Attorney/Stadium Authority Counsel, City/Stadium Authority
• Chuck Baker, Assistant City Manager, City/Stadium Authority • Elycia Knight, Development Project Manager, City/Stadium Authority • David Flamm, Emergency Services Officer, City
• Derek Rush, Assistant Police Chief, City
3 Background
Jovan D. Grogan
City Manager / SCSA Executive Director
City of Santa Clara / Stadium Authority
Agenda
SCSA/City Presentation – PART 1
• Background
o FIFA World Cup 2026 (FWC26)Guiding Principles
o Super Bowl LX (SBLX) Guiding Principles
o Games Overview
o Stakeholder Structure and Roles
5 Agenda
SCSA/City Presentation – PART 2
• Negotiations SBLX and FWC26
o Games Overview
o Stakeholder Structure and Roles
• Recent and Current Work Efforts
o Overall, SBLX, FWC26
• Planned Work Efforts
o Agreements, Emergency Management, Public Safety, Partnerships 6 FWC26 Guiding Principles
1. Professionally oversee FIFA World Cup 2026
events in a manner that positively highlights
the City of Santa Clara and celebrates the
rich diversity of Santa Clara’s neighborhoods.
2. Attain reimbursement of all event costs,
including public safety (pre- and post-event
costs).
3. Ensure direct benefits to the Santa Clara
community and Santa Clara businesses.
4. Plan and provide for communication and
engagement with residential neighborhoods
adjacent to Levi’s Stadium and other venues
that will be utilized for large events.
5. Ensure specific benefits to and involvement of
Santa Clara youth and adult soccer
programs.
7 6. Seek revenue generating utilization of the Santa
Clara Convention Center and other event and
recreation spaces (including college and school
facilities) in the City of Santa Clara without any
impact to the General Fund.
7. Seek mitigation of City and Stadium Authority
financial risks and liabilities.
8. Engage in transparent communication on pre-
planning efforts, with periodic progress reports to
the City Council, including reports published on
the City’s website to promote engagement and
awareness for residential neighborhoods adjacent
to the Stadium and the City as a whole.
9. Pledge that the Santa Clara City Council, Stadium
Authority Board, and City staff will follow the law,
act ethically and transparently with the expectation
that other parties do the same.
On May 23, 2023, the City Council and Stadium Authority Board adopted the following:
Proposed SBLX Guiding Principles
1. Professionally oversee Super Bowl LX events
in a manner that positively highlights the City
of Santa Clara and celebrates the rich
diversity of Santa Clara’s neighborhoods.
2. Attain reimbursement of all event costs,
including public safety (pre- and post-event
costs).
3. Ensure direct benefits to the Santa Clara
community and Santa Clara businesses.
4. Plan and provide for communication and
engagement with residential neighborhoods
adjacent to Levi’s Stadium and other venues
that will be utilized for large events.
5. Ensure specific benefits to and involvement of
Santa Clara youth and adult football
programs.
8 6. Seek revenue generating utilization of the Santa
Clara Convention Center and other event and
recreation spaces (including college and school
facilities) in the City of Santa Clara without any
impact to the General Fund.
7. Seek mitigation of City and Stadium Authority
financial risks and liabilities.
8. Engage in transparent communication on pre-
planning efforts, with periodic progress reports to
the City Council, including reports published on
the City’s website to promote engagement and
awareness for residential neighborhoods adjacent
to the Stadium and the City as a whole.
9. Pledge that the Santa Clara City Council, Stadium
Authority Board, and City staff will follow the law,
act ethically and transparently with the expectation
that other parties do the same.
In the News
9Sources: FIFA, New York Times, ESPN, CBS Sports, and New Orleans Metro News Feb 4, 2024
Feb 10, 2024
Feb 11, 2024
Feb 4, 2024
Feb 25, 2024
Super Bowl
LX
Super Bowl LX
Overview
• February 2026
• On May 22, 2023, the
NFL announced that
Super Bowl LX will be
played at Levi's Stadium
FIFA World
Cup 2026
FWC26
Host Cities
• On June 16, 2022, FIFA announced
sixteen (16) Host Cities/regions in
North America
o 2 in Canada (Vancouver
and Toronto)
o 3 in Mexico (Mexico City,
Guadalajara, and Monterrey,)
o 11 in the United States (Seattle, San
Francisco Bay Area, Los Angeles,
Kansas City, Dallas, Houston,
Atlanta, Boston, New York/New
Jersey, Philadelphia, and Miami.
FWC26
Levi’s Stadium
• On February 4, 2024, FIFA
announced the FWC26
Match Schedule.
• MetLife Stadium in NJ/NY
will host the final.
• 6 Matches
o 5 Group Stage
o 1 Knockout Round
Stakeholder Roles
Non-profit focused on bringing mega-events to the Bay Area.
Host City for both SBLX and FWC26.
Professional football league responsible for organizing the annual Super Bowl event.
Soccer's international governing body that organizes the FIFA World Cup, an international competition between FIFA's national teams.
Local jurisdiction where Levi's Stadium is located.
Lead agency responsible for public safety and permitting for the events.
Owner of Levi's Stadium, which will host SBLX and six FWC26 matches.
Stakeholder Roles (Cont.)
StadCo leases Levi's Stadium for NFL games. Stadium Manager manages Levi's Stadium on behalf of StadCo and Stadium Authority.
Federal partners to work with City/SCSA and BAHC on public safety and security for the 2026 major events.
State partners to work with City/SCSA and BAHC on emergency planning, public safety and other items for the 2026 major events.
Regional partners to work with City/SCSA and BAHC on public safety, emergency planning, and other items for the 2026 major events.
Regional public transportation agencies to work with City/SCSA and BAHC to coordinate transportation to and from the 2026 major events. &
Stadium Manager
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Agenda
SCSA/City Presentation – PART 2
• Negotiation of Agreements and Documents
• Ongoing City and Stadium Authority Work Efforts
• Stadium Capital Projects
• City Infrastructure and Resources
• Emergency Preparedness
• Public Safety Planning
• Planned Work Efforts
• Next Steps / Recommendation
18 Negotiation of Agreements and
Documents
Glen R. Googins
City Attorney/Stadium Authority Counsel
City of Santa Clara/Stadium Authority
FWC26 Agreements
•Acquisition of Key FWC26 Agreements
o Stadium Agreement
o Host City Agreement
o Addendum to Stadium Agreement and Host City
Agreement
o Process for obtaining access to any and all other
documents and information relevant to any proposed
City/Stadium Authority FWC26 obligations
Negotiations of Event
Implementation Agreements
•Assignment and Assumption Agreement
o Parties: Stadium Authority/City, BAHC,
ManCo/StadCo
o Premise: All FWC26 Event Obligations under the
Stadium Agreement to be Assigned to and Assumed
By the BAHC in Consideration of BAHC receiving all
associated Event Revenues.
21 Key Terms
• Refined Definitions/Understandings of Event Expenses and Event Revenues • Refined Definitions/Understandings of Required Stadium Improvements and an Implementation Process that Minimizes Impacts on other Events • Assurances that Cost Reimbursements Will be Available When Needed and in Amounts Needed
• Preservation of Stadium Authority Non-NFL Event Surcharge and Possible Other Mechanisms to Mitigate Opportunity Costs
• Cooperation to Maximize City’s Share of Community Benefits • Accounting/Oversight to Assure Proper Allocation and Full Reimbursement of Costs
• FIFA Approval of Assignment to BAHC of all Stadium Authority Performance Obligations
22 Other Agreements
FWC26 & SBLX
• Government Services Agreement with the City to Insure Understanding and Reimbursement of all Stadium Agreement Costs and Any Proposed Host Agreement Obligations
• Use Agreements with the Convention Center
• City Agreements with Other Agencies for Public Safety Services • Review and Approval of ManCo Event Service Agreements • Others to be Determined
• Super Bowl LX “League Event Agreement”
23 Ongoing City and Stadium
Authority
Work Efforts
Chuck Baker
Assistant City Manager
City of Santa Clara/Stadium Authority
FWC26 Work Efforts-to-Date
• US Conference of Mayors – Washington, DC - January 17-18, 2024 o Update on planning and the status of federal funding to support host cities o Public safety and transportation session on issues surrounding the games o City Manager had the following legislative meetings:
Senator Laphonza Butler
Senator Alex Padilla
Representative Kevin Mullin
Office of Representative Anna Eshoo
Office of Representative Ro Khanna
SBLX Work Efforts-to-Date
• NFL Tour with BAHC – Santa Clara– December 13, 2023
• Meet and Greet with key NFL operations officials
• Superbowl LVIII Future Host Programs – Las Vegas – February 9-10, 2024 • Visiting Public Safety Officer (VPSO)
• Multi-day meetings and tours included: Local FBI Office and Command Center, Allegiant Stadium, NFL Fan Zone, Las Vegas Metro PD’s, Joint Information Center (JIC), Vehicle and Cargo Inspection Center (VACIS), Team Hotels and security deployments, Joint Emergency Training Institute (JETI), Emergency Communications (Public/Private partnership) • Future Host Cities Meeting
• 4 cities in attendance: New Orleans, Santa Clara/Bay Area, Los Angeles, Charlotte • One-day meetings with NFL department heads and Las Vegas Host Committee at Mandalay Bay Convention Center, Allegiant Stadium and Caesars Palace City Infrastructure and Resources
• Mobile Command Vehicle
– The City’s Fire Department does not have a mobile command vehicle suitable for supporting moderate incidents like multi-alarm fires.
– In February 2024, the City submitted a $2M state budget request to Assembly Member Low to fund a command vehicle capable of supporting large-scale, regional emergencies with Unified Command.
• Staffing for Adequate Fire and Emergency Response (SAFER) Grant • The City’s SAFER Grant is currently funding 18 Firefighter positions and is set to expire in March 2026.
– Staff is working with the City’s legislative consultant and FEMA to explore potential options to obtain more grant funding and/or extend the grant through July 2026.
City Infrastructure and Resources
• Public Safety Radios
– The City’s Police and Fire Departments’ interoperable radios are reaching end of service and will need to be replaced in the near future. – Staff is planning to bring forward an agreement for Council approval at the March 19 Council meeting.
– Funding for the radio replacement has been identified through multiple sources, including a $1.75M appropriation in Assembly Bill 102 Budget Act of 2023 and a pending $963K federal earmark.
City Infrastructure and Resources
• Key Agreement(s)
– Analyzing and developing work plan for City contracts and agreements that are set to expire near or during the first half of 2026.
• City Capital Projects – Routine/Maintenance
– Strategic planning to mitigate impacts to ensure completion before or after the major events in the area.
• E.g, Great America Parkway/Mission College Intersection Improvements Project – Widen intersection with additional left-turn and vehicle lanes – Bicycle lane, pedestrian, and bus stop improvements
– Traffic signal upgrades and pavement rehabilitation
Stadium Capital Projects
Elycia Knight
Development Project Manager
City of Santa Clara/Stadium Authority
Stadium Capital Projects
• Stadium Authority is enhancing its oversight and tracking of capital projects.
• Stadium capital projects require additional focus, as the facility is anticipated to require more maintenance and replacement needs in the upcoming years.
• Stadium Manager has identified various capital improvements that will need to be completed by 2026
o No capital projects required for SBLX
o One known capital project required for FWC26
Bowl/Field Modification
31 Capital Project Oversight
• Capital improvements oversight includes:
o Coordination with Stadium Manager on schedule sequencing and review of potential impacts on Non-NFL Events.
o Mitigation of potential revenue loss during FWC26 and SBLX- related renovations.
o Oversight of project timelines and milestones.
o Compliance oversight with regulations, standards, and adherence to agreements.
o Management and facilitation of interdepartmental coordination of plan review and permitting of projects.
o Oversight of the annual Capital Expenditure Budget and 5-year Capital Plan to ensure overall project success through planning and execution.
Stadium Capital Projects
Sample Capital Projects to be Completed by 2026
(not required by SBLX or FWC26)
Improvement Funded By
Digital Video Display Replacement
and Control Room Upgrade
StadCo
Suite Renovations StadCo
Enhanced Naming Rights Signage Joint (SCSA &
StadCo)
Special Event Area Renovations
(Yahoo Wing)
Joint (SCSA
& StadCo)
Field Sports Lighting LED Retrofit SCSA
Stadium Capital Projects
34 • Capital Project Required by
FWC26
• Bowl/Field Modification: Current
pitch at Levi’s Stadium of 64m x
105m does not meet FIFA’s desired
specifications of 68m x
105m. Modifications can be made
to meet FIFA’s requirements
however further analysis and
negotiations with FIFA are in-
progress.
Emergency Preparedness
David Flamm
Emergency Services Manager
City of Santa Clara
Office of Emergency
Services (OES)
Response, Preparedness, and Recovery
• To provide a place to collectively communicate, a
language with which to communicate, and a
process to set collective objectives
• To maintain strategic level “whole of
jurisdiction” mission focus
• To facilitate multi-stakeholder coordination,
planning, and preparedness focused on
resilience and readiness
36 Current OES Projects
SBLX/FWC26 Prep
• Department of Homeland Security Cyber Tabletop Exercise Partnership
• TEEX Sports/Special Event Training Suite
• Emergency Management Concepts Course Offerings
• FBI Victim Services Briefings
• Urban Area Security Initiative Cyber Tabletop Exercise 37 SB50 Pre-Event Preparedness
Initiated 10 Months Prior
• Emergency Management Planning
Groups: 5
• Planning Meetings (amongst all
groups): 35
• Exercises and Drills Conducted: 6+
• Trainings Conducted: 5 major
categories. Multiple individual
classes under each.
38 SB50 vs. Now
Much Further Along
• Starting earlier
• Products and templates built
• Complex problems already solved
• Joint Information Center/Public Information
Officer components defined
• EOC and Ops Centers built out
• Emergency Managers in place
• Relationships established
• Better tailored trainings/classes
39 Public Safety Planning
Derek Rush
Assistant Police Chief
City of Santa Clara
Public Safety Planning
Super Bowl LX ∙ FIFA World Cup 26
• Super Bowl 50 Review
– We have coordinated and implemented a sound, safe
operational plan for a major, globally observed event
– Comprehensive after-action review
• What still applies? What doesn’t?
– Partnerships
– Subcommittee structure
– Technology
– Infrastructure/Footprint/Areas of Responsibility
Public Safety Planning
Super Bowl LX ∙ FIFA World Cup 26
• Special Event Assessment Rating (SEAR)
– Will define the level and type of Federal law enforcement and security support provided. – Various Levels:
1. Significant events with national and/or intern ational importance that require extensive federal interagency support.
2. Significant events with national and/or intern ational importance that may require some level of federal interagency support.
3. Events of national and/or international importance that require only limited federal support.
4. Events with limited national importance that are managed at the state and local levels.
5. Events that may be nationally recognized but generally have local or state importance. – Super Bowls have historically been SEAR 1 events.
– SEAR rating for FWC26 events in Santa Clara are TBD. Department of Homeland Security is evaluating.
– Public Safety structure will change once we know the SEAR rating.
Public Safety Planning
Super Bowl LX ∙ FIFA World Cup 26
• Steps Forward
– Review of Super Bowl after-action reports
– Review/enhancement of policies, procedures
– Training/simulations/table-top exercises
– Equipment/resource allocation
– Internal staffing and committee designations
– Evaluate TBD areas of responsibility
– Partnership communication and collaboration
Public Safety Planning
Super Bowl LX ∙ FIFA World Cup 26
• Visiting Public Safety Official (VPSO) program
– Collaboration with LVMPD, NOPD (SB59), SCCSO, SJPD,
SFPD
• Multi-Day Itinerary
• Key Take-Aways
– Elevated scope & magnitude
– Internal demands will be significant
– Quality partnerships are a necessity
Planned City and Stadium
Authority
Work Efforts
Chuck Baker
Assistant City Manager
City of Santa Clara/Stadium Authority
Planned Work Efforts - Agreements
• SBLX
o Continue meeting with BAHC and other key stakeholders as needed to finalize Government Services Ag reement negotiations and any other potential agreements, subject to Board approval.
• FWC26
o Continue meeting with BAHC and other key stakeholders as needed to finalize Assignment and Assumption Agreement negotiations and any other potential agreements, subject to Board approval.
Planned Work Efforts – Partnerships
• SBLX
o Work with BAHC to identify Santa
Clara-focused community
organizations and small business
owners that will serve as
stakeholders in developing and
implementing community
benefits/grants and the NFL Business
Connections strategy.
o Staff will also partner with
various municipal agencies and
cities on key work efforts for the
events.
Planned Work Efforts – Partnerships
• FWC26
o Staff is focused on ensuring that all
communities in Santa Clara reap the
incredible economic and cultural
benefits of FWC26.
o Staff will also partner with various
municipal agencies and cities on key
work efforts for the events.
Next Steps
&
Recommendation
Next Steps
• Staff will provide an update to the Council and Board on these work efforts in June 2024.
Staff Recommendation
1. Note and file informational report on Super Bowl LX and FIFA World Cup 2026 updates; and,
2. Adopt the Super Bowl LX Guiding Principles.