City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
6:00 PMTuesday, March 12, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda March 12, 2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara, the Governing Board of the Stadium Authority, to commence and convene on March 12, 2024 at 6:00 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
6:00 PM SPECIAL CITY COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Call to Order in the Council Chambers (Open to the Public) Roll Call
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
Council and Authorities Concurrent
Meeting
Meeting Agenda March 12, 2024
1.A Action on Stadium Manager ’s Request to Approve a Purchase Order with Pivot Interiors, Inc. for the Replace Furniture for BNY Field Clubs, United, Levi ’s 501, and Yahoo Clubs and Special Event Spaces CapEx Project and Related Budget Amendment 24-79
1. Approve a budget amendment for the Replace
Furniture for BNY Field Clubs, United, Levi’s
501, and Yahoo Clubs and Special Event
Spaces line item in the Stadium Authority FY
2023/24 CapEx Budget to increase the budget
by $335,204 from the Capital Budget Ending
Fund Balance, for a total budget amount of
$1,838,204;
2. Approve the Stadium Manager’s request to
award a purchase order to Pivot Interiors, Inc.
in the amount of $1,738,204 to replace the
free-standing furniture in the described event
spaces at Levi’s Stadium for the Replace
Furniture for BNY Field Clubs, United, Levi’s
501, and Yahoo Clubs and Special Event
Spaces CapEx Project, subject to a
reservation of rights regarding possible
allocations of costs to StadCo under the terms
of the Stadium Lease; and
3. Authorize the Stadium Manager to execute any
and all documents associated with, and
necessary for the award, completion, and
acceptance of the project.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 12, 2024
1.B Action on the Stadium Manager ’s Request to Approve a Second Amendment to the Agreement with Allied Universal Security Services Universal Protection Services LLP for Levi ’s Stadium Event Security Services For a Month -to-Month Extension Not to Exceed Six Months
24-241
1. Approve the Stadium Manager’s request to
execute a Second Amendment to the
Agreement with Allied Universal Security
Services Universal Protection Services LLP to
extend the term of the agreement on a
month-to-month basis, beginning on April 1,
2024, for up to six months until the Stadium
Manager enters into a new agreement for event
security services, subject to the Stadium
Authority Board’s approval.
Recommendation:
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
2. Action on the Proposed Santa Clara Stadium Authority Fiscal Year 2024/25 Operating, Debt Service and Capital Budget, Stadium Authority Budget, Compliance and Management
Policies, and 2024 Non-NFL Events Marketing Plan
24-1342
1. Adopt the Santa Clara Stadium Authority Fiscal
Year 2024/25 Operating, Debt Service, and Capital
Budget;
2. Approve the 2024 Levi’s Stadium Events Marketing
Plan;
3. Adopt the Stadium Authority Board Budget Policy;
and
4. Adopt the Stadium Authority Board Compliance
and Management Policy.
Recommendation:
3. Update on the George F. Haines International Swim Center (ISC)
24-280
It is recommended that the City Council note and file
the report.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda March 12, 2024
4. Discussion of a Proposed Community Engagement Process Related to the City ’s Unfunded Capital Needs and Potential Revenue Strategies for Consideration on the November 2024 Ballot
24-177
It is recommended that the City Council:
1. Provide feedback on the proposed community
engagement effort as deemed appropriate;
and,
2. Note and file the report.
Recommendation:
5. Silicon Valley Power Bi-Annual Update24-237
Note and file the Silicon Valley Power Bi-Annual
Update.
Recommendation:
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, March 19, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda March 12, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk ’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability -related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City ’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.