March 19, 2024 Item No. 10 / File ID No. 24-281
City Council Meeting
Item #10. RTC No. 24-281
Action to Authorize the City
CITY OF Manager to Negotiate and
Execute a License Agreement
with Bay FC for the Use of the
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Youth Soccer Park (YSP) as a
THE MISSION CIT HE MISSION CIT AN Practice Facility for the 2024 National Women's Soccer
League Season
March 19, 2024
1 Background
• The City of Santa Clara has invested significantly in high quality soccer fields that are in demand and represent an area of revenue opportunity.
• Bay FC is a professional women's soccer expansion team with strong ties to Santa Clara looking for a practice facility for their inaugural season.
Both parties agree that a partnership will benefit the City of Santa Clara community now and in the future.
City of
Santa Clara
Tha Center MatAmih
2 POST MEETING MATERIAL
1 March 19, 2024 Item No. 10 / File ID No. 24-281
Request from Bay FC
• Use of one grass field and building support
amenities (community room, training room, an
restroom/shower facilities) between the hours of
10 am and 2 pm, twice a week starting March
29, 2024, and no later than November 27, 2024.
• In the event of inclement weather or additional
need, the ability to schedule up to eight (8)
additional one-day uses, subject to availability
and at least 24 hours advance notice.
• Fields properly lined and sufficiently maintained
to ensure the safety of Bay FC players.
City of
Santa Clara
The Center ef What's Possible
TR
• An open practice for members of the Santa Clara community to watch trainin nd interact with Bay FC players and coaches. The two parties would work i good faith to find a time amenable to both parties (likely sometime during the summer months).
• Five, 1-hour individual player appearances throughout the NWSL season at Community mutually agreed upon training sessions and/or matches.
Benefits • Three, 2-hour clinics exclusively for Santa Clara youth soccer groups, led by Bay FC coaching staff. Types, dates, and number of attendees to be mutually agreed upon by both parties.
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March 19, 2024 Item No. 10 / File ID No. 24-281
• Official community partner status, which would enable City programs to be included in the conversation as the team develops programming with corporate partners and key stakeholders.
Discounted group tickets for Santa Clara Youth soccer players to 2-4 Bay F Community nome games in the 2024 seaso
Benefits • A donation of equipment and/or materials with an estimated value of up t $25,000. This equipment may include weight equipment, tables and chairs (continued) training supplies, and/or other maintenance equipment that will enhance th experience at the facility for both the community and team users 5 Provisions for Use
• Priority of Use Protected for Youth
Soccer Programs
• Adult Use Pilot Program only
• Fees would range from $178,640
to $224,736, with option for 8
additional days at same rate
• Community benefits as described
• There is mutual benefit to
consider a partial donation offset
6 March 19, 2024 Item No. 10 / File ID No. 24-281
• Council feedback
• Finalize negotiations & execute license agreement prior to March 29
Next Steps
• Time to partner
NARRATED BY H.E.R.
7 Recommendation
• Authorize the City Manager to negotiate and execute a license agreement with Bay FC for use of the Youth Soccer Park as a practice facility for the period between March 29, 2024 and November 27, 2024 with terms and conditions outlined in this report, at a base rental cost of no more than $224,736 and no less than $178,640 with a corresponding offset for mutually-agreed upon community benefits, and with the option to allow Bay FC to use the YSP for up to an additional eight (8) days at a rental rate consistent with Council's direction, subject to City standard insurance and indemnity requirements, and in a final form approved by the City Attorney
City of
Santa Clara
Tha Contero Mists othe
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March 19, 2024 Item No. 10 / File ID No. 24-281
Council Feedback
City of
Santa Clara
The Caterer Wits Foste
9 SATA CLARA CATA
CITY OF Council Discussion & Action
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THE MISSION CIT
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