City of Santa Clara
Meeting Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
03/19/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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Joint Dinner - 5:30 PM | Closed Session - 6:30 PM | Regular Meeting - 7:00 PM 5:30 PM JOINT DINNER
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 5:37 p.m.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum of the Council and Cultural Commission.
1. 24-1429 Joint Dinner Meeting with City Council and the Cultural Commission Chair Diaz gave a PowerPoint presentation on Commission highlights.
Commission and Council comments followed.
Mayor Gillmor adjourned the joint dinner at 6:36 p.m.
6:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 6:41 p.m.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum of the Council.
2. 24-269 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Units #5, 7 & 8 - City of Santa Clara Employees Association Unit #9 - Miscellaneous Unclassified Management Employees Public Comment
There were none.
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Convene to Closed Session (Council Conference Room)
Mayor Gillmor stated the Closed Session was canceled and that the Council will go into recess until the 7:00 p.m. Regular Meeting. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 7:06 p.m.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Park recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.
Mayor/Chair Gillmor requested a moment of silence for former Santa Clara City Manager Jennifer Sparacino. Former Santa Clara Assistant City Manager Carol McCarthy gave a few remarks.
Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney/Legal Counsel Googins stated that the Council did not meet on the Closed Session item listed on the agenda therefore there was no reportable action.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor stated she is moving Item 10 to be heard after the Consent Calendar and before Public Presentations.
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SPECIAL ORDER OF BUSINESS
3.A 24-1475 Proclamation of March as Red Cross Month
Mayor Gillmor, on behalf of the Council, proclaimed March as Red Cross Month. Joe Siecinski of American Red Cross Silicon Valley accepted the proclamation and gave a few remarks.
3.B 24-1477 Proclamation of March as Youth Art Month
Mayor Gillmor, on behalf of the Council, proclaimed March as Youth Art Month. Santa Clara County Office of Education Arts Coordinator Sofia Fojas accepted the proclamation and gave a few remarks.
3.C 24-294
Proclaim March 2024 as Endometriosis Awareness Month
Mayor Gillmor, on behalf of the Council, proclaimed March as Endometriosis Awareness Month. Democratic Activists for Women Now (DAWN) Boardmember Jenny Higgins accepted the proclamation and gave a few remarks.
CONSENT CALENDAR
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Chahal, to approve the Consent Calendar.
Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
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4.A 24-278 Action on the Minutes of the October 14, 2022 Special Council Meeting; October 15, 2022 Special Council Meeting; October 4, 2023 Special Council Meeting; December 4, 2023 Special Council Meeting; December 15, 2023 Special Council Meeting; February 27, 2024 Special Council and Stadium Authority Board Meeting; and March 5, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Recommendation:
Approve Minutes of the the October 14, 2022 Special Council Meeting; October 15, 2022 Special Council Meeting; October 4, 2023 Special Council Meeting; December 4, 2023 Special Council Meeting; December 15, 2023 Special Council Meeting February 27, 2024 Special Council and Stadium Authority Board Meeting; and March 5, 2024 Joint Council and Authorities Concurrent and Stadium Authority Meeting.
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Chahal, to approve the minutes of the October 14, 2022 Special Council meeting; October 15, 2022 Special Council meeting; October 4, 2023 Special Council meeting; December 4, 2023 Special Council Meeting; December 15, 2023 Special Council meeting; February 27, 2024 Special Council and Stadium Authority Board meeting; and March 5, 2024 Joint Council and Authorities Concurrent and Stadium Authority meeting.
Aye:
Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor 7 -
4.B 24-05 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Audit Committee - November 27, 2023
Cultural Commission - February 5, 2024
Planning Commission - February 21, 2024
Youth Commission - February 13, 2024
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the minutes of the November 27, 2023 Audit Committee meeting; February 5, 2024 Cultural Commission meeting; February 21, 2024 Planning Commission meeting; and February 13, 2024 Youth Commission meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.C 24-60 Action on the Santa Clara Convention Center FY 2023/24 2nd Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 2nd Quarter ending December 31, 2023, as submitted by OVG.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the Santa Clara Convention Center Financial Status Report for the 2nd Quarter ending December 31, 2023, as submitted by OVG.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.D 24-161
Action on the City of Santa Clara Federally Funded Grants’ Single Audit Report for Fiscal Year 2022-23
Recommendation:
Note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2023, as recommended by the City Council Audit Committee.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2023, as recommended by the City Council Audit Committee.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.E 24-106 Action on Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation to Provide High-Side Dump Truck Hauling Services for the Cleanup Campaign
Recommendation:
1. Authorize the City Manager to execute Purchase Orders with Sixty-3 Trucking in the not-to-exceed amount of $78,660; Dominguez & Sons Trucking, Inc. in the not-to-exceed amount of $320,625; and Chris Wortman Excavation in the not-to-exceed amount of $109,440 to provide high-side dump truck hauling services for the City’s 2024 Cleanup Campaign for a total maximum aggregate amount of $508,725 to be funded by the Solid Waste Fund, in final forms approved by the City Attorney;
2. Authorize the City Manager to amend the not-to-exceed amounts of the Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation provided that the total maximum aggregate amount of $508,725 is not exceeded, in final forms approved by the City Attorney;
3. Authorize the City Manager to (a) exercise up to two one-year options to extend the term of the Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation; (b) adjust the hourly rates by 3 percent or the percentage change to the Department of Industrial Relations basic hourly rate set forth in its wage determination, whichever is greater on January 1 of each year; and (c) increase the total maximum aggregate amount approved by the City Council in the City’s operating budget for the fiscal year, subject to the appropriation of funds, in final forms approved by the City Attorney; and
4. Authorize the City Manager to execute Purchase Orders with Alviso Rock, Inc. in the event Sixty-3 Trucking, Dominguez & Sons Trucking, Inc. or Chris Wortman Excavation is unable to provide the services, subject to the total maximum aggregate amount and the appropriation of funds, in final forms approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager to execute Purchase Orders with Sixty-3 Trucking in the not-to-exceed amount of $78,660; Dominguez & Sons Trucking, Inc. in the not-to-exceed amount of $320,625; and Chris Wortman Excavation in the not-to-exceed amount of $109,440 to provide high-side dump truck hauling services for the City’s 2024 Cleanup Campaign for a total maximum aggregate amount of $508,725 to be funded by the Solid Waste Fund, in final forms approved by the City Attorney; to authorize the City Manager to amend the not-to-exceed amounts of the Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation provided that the total maximum aggregate amount of $508,725 is not exceeded, in
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final forms approved by the City Attorney; to authorize the City Manager to (a) exercise up to two one-year options to extend the term of the Purchase Orders with Sixty-3 Trucking, Dominguez & Sons Trucking, Inc., and Chris Wortman Excavation; (b) adjust the hourly rates by 3 percent or the percentage change to the Department of Industrial Relations basic hourly rate set forth in its wage determination, whichever is greater on January 1 of each year; and (c) increase the total maximum aggregate amount approved by the City Council in the City’s operating budget for the fiscal year, subject to the appropriation of funds, in final forms approved by the City Attorney; and authorize the City Manager to execute Purchase Orders with Alviso Rock, Inc. in the event Sixty-3 Trucking, Dominguez & Sons Trucking, Inc. or Chris Wortman Excavation is unable to provide the services, subject to the total maximum aggregate amount and the appropriation of funds, in final forms approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.F 24-36 Authorize the City Manager to Negotiate and Execute a Facilities Solutions Agreement and Any Other Agreements or Required Actions to Rent Uniforms and Associated Facilities Items, Purchase Uniforms and Facilities Items, and Secure Associated Services from Cintas Corporation Using a Master Agreement with Lead Public Agency Prince William County Public Schools to Other Government Agencies Through Omnia Partners Recommendation:
1. Authorize the City Manager to negotiate and execute a Facilities Solutions Agreement (Agreement) with Cintas Corporation and execute related documents to rent or purchase uniforms and other items as well as procure services under the Master Agreement with lead public agency Prince William County Public Schools through Omnia Partners and issue related purchase orders up to a total of $1,500,000 for the period of April 1, 2024, through October 31, 2027; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates based on changes to the Omnia Cooperative Purchase Agreement; (c) extend the term to exercise options to extend the term to align with the term of the Master Agreement with lead agency Prince William County Public Schools; and (d) increase the maximum compensation up to $2,000,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager to negotiate and execute a Facilities Solutions Agreement (Agreement) with Cintas Corporation and execute related documents to rent or purchase uniforms and other items as well as procure services under the Master Agreement with lead public agency Prince William County Public Schools through Omnia Partners and issue related purchase orders up to a total of $1,500,000 for the period of April 1, 2024, through October 31, 2027; and to authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates based on changes to the Omnia Cooperative Purchase Agreement; (c) extend the term to exercise options to extend the term to align with the term of the Master Agreement with lead agency Prince William County Public Schools; and (d) increase the maximum compensation up to $2,000,000, subject to the
appropriation of funds and the review and approval as to form by the City Attorney.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.G 24-1287 Action on an Agreement with Alternative Energy Systems Consulting, Inc. for a Third Party Commercial Strategic Energy Management Program for Silicon Valley Power
Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager to execute the proposed agreement with Alternative Energy Systems Consulting, Inc. for a Third Party Commercial Strategic Energy Management Program for a four-year term beginning on or around April 1, 2024, and ending on or around March 31, 2028, with a maximum compensation not-to-exceed $613,934, subject to the annual appropriation of funds funded by the Electric Operating Grant Trust Fund; and
3. Authorize the City Manager to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement to (a) extend the term as needed to complete program delivery; and (b) increase the maximum compensation by an additional $50,000 for a total maximum compensation not to exceed $663,934, subject to the appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; authorize the City Manager to execute the proposed agreement with Alternative Energy Systems Consulting, Inc. for a Third Party Commercial Strategic Energy Management Program for a four-year term beginning on or around April 1, 2024, and ending on or around March 31, 2028, with a maximum compensation not-to-exceed $613,934, subject to the annual appropriation of funds funded by the Electric Operating Grant Trust Fund; and authorize the City Manager to take any actions as necessary to implement and administer the Agreement and to negotiate and execute
amendments to the Agreement to (a) extend the term as needed to complete program delivery; and (b) increase the maximum compensation by an additional $50,000 for a total maximum compensation not to exceed $663,934, subject to the appropriation of funds and review and approval as to form by the City Attorney.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.H 24-1403
Action to Approve Expenditures and Ratify an Agreement with Bartley Pump PM, LLC, dba PumpMan Norcal, for the Well No. 34 Rehabilitation Project for a Not-to-Exceed Amount of $323,834
Recommendation:
1. Determine the Project to be categorically exempt from formal environmental review under CEQA Guidelines section 15301(b) (Class 1 - Existing Facilities);
2. Approve the Well No. 34 Rehabilitation Project and ratify the agreement with Bartley Pump PM LLC, dba PumpMan Norcal, in the amount of $323,834.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine the Project to be categorically exempt from formal environmental review under CEQA Guidelines section 15301(b) (Class 1 - Existing Facilities); and approve the Well No. 34 Rehabilitation Project and ratify the agreement with Bartley Pump PM LLC, dba PumpMan Norcal, in the amount of $323,834.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.I 24-1407 Action on Award of Master Agreements with National Plant Services, Inc., Pipe and Plant Solutions Inc., and Able Construction Group for As-Needed Sanitary Sewer Cleaning and Closed-Circuit Television Inspection Services for a Maximum Aggregate Amount Not-to-Exceed $5,000,000 Recommendation:
1. Determine the project to be categorically exempt from formal environmental review under CEQA pursuant to CEQA Guidelines Section 15301(b) (Class 1 - Existing Facilities);
2. Authorize the City Manager to execute master agreements with National Plant Services, Inc., Pipe and Plant Solutions Inc., and Able Construction Group to provide as needed sanitary sewer cleaning and CCTV inspection services for a five-year term starting on July 1, 2024 and ending on June 30, 2029, with a maximum aggregate amount not-to-exceed $5,000,000 for the three agreements, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
3. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements, including the secondary bid process outlined in the Report, and negotiate and execute amendments to such agreements to add or delete services consistent with the scope of services, subject to the appropriation of funds, the above maximum aggregate amount, and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine the project to be categorically exempt from formal environmental review under CEQA pursuant to CEQA Guidelines Section 15301(b) (Class 1 - Existing Facilities); authorize the City Manager to execute master agreements with National Plant Services, Inc., Pipe and Plant Solutions Inc., and Able Construction Group to provide as needed sanitary sewer cleaning and CCTV inspection services for a five-year term starting on July 1, 2024 and ending on June 30, 2029, with a maximum aggregate amount not-to-exceed $5,000,000 for the three agreements, subject to the appropriation of funds and review and approval as to form by the City Attorney; and authorize the City Manager to take any actions as necessary to implement and administer the above agreements, including the secondary bid process outlined in the Report, and negotiate and execute amendments to such
agreements to add or delete services consistent with the scope of services, subject to the appropriation of funds, the above maximum aggregate amount, and the review and approval as to form by the City Attorney.
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4.J 24-78 Action on Award of Contract for the Great America Parkway and Mission College Boulevard Intersection Improvements Project to O’Grady Paving, Inc. and Related Budget Amendment
Recommendation:
1. Determine that the proposed actions including, but not limited to, pavement rehabilitation, utility relocation, sidewalk and pedestrian ramp improvements, and traffic signal modification, were previously analyzed as part of the Environmental Impact Reports (EIR) for the 2009 Yahoo Campus Project (2009), Levi’s Stadium (2010), and Related Santa Clara projects (2016) and/or are otherwise exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Award the Public Works Contract for the Great America Parkway and Mission College Boulevard Intersection Improvements Project (CE 18-19-13), to the lowest responsive and responsible bidder, O’Grady Paving, Inc, in the amount of $9,199,304 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in a final form approved by the City Attorney;
3. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $919,930, for a total contract not to exceed amount of $10,119,234; and
4. Approve the following FY 2023/24 budget amendments:
A. In the Streets and Highways Capital Fund, recognize a transfer from the Sewer Utility Capital Fund in the amount of $7,487, a transfer from the Water Utility Capital Fund in the amount of $23,959, a transfer from the Electric Utility Capital Fund in the amount of $394,983, a transfer from the Traffic Mitigation Fund of $1,183,910, and a transfer of $3,301,046 from the Developer Traffic Payments Fund, decrease the Annual Street Maintenance and Rehabilitation Project in the amount of $1,039,143, decrease the Traffic Signal Enhancements Project in the amount of $221,000, increase the MCB/GAP Intersection Improvement Project by $7,921,528, and decrease the unrestricted ending fund balance by $1,750,000 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances);
B. In the Sewer Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Sewer Utility Capital Fund Unrestricted Ending Fund Balance by $7,487 (five affirmative Council votes required for the use of unused balances);
C. In the Water Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Water Utility Capital Fund Unrestricted Ending Fund Balance by
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$23,959 (five affirmative Council votes required for the use of unused balances);
D. In the Electric Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the
Transmission and Distribution Capital Maintenance and
Betterments project by $394,983 (majority affirmative Council votes required);
E. In the Traffic Mitigation Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Traffic Mitigation Fund Unrestricted Ending Fund Balance by $1,183,910 (five affirmative Council votes required for the use of unused balances); and
F. In the Developer Traffic Payments Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the
Developer Traffic Payments Fund Restricted Ending Fund
Balance by $3,301,046 (five affirmative Council votes
required for the use of unused balances).
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine that the proposed actions including, but not limited to, pavement rehabilitation, utility relocation, sidewalk and pedestrian ramp improvements, and traffic signal modification, were previously analyzed as part of the Environmental Impact Reports (EIR) for the 2009 Yahoo Campus Project (2009), Levi’s Stadium (2010), and Related Santa Clara projects (2016) and/or are otherwise exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; award the Public Works Contract for the Great America Parkway and Mission College Boulevard Intersection Improvements Project (CE 18-19-13), to the lowest responsive and responsible bidder, O’Grady Paving, Inc, in the amount of $9,199,304 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in a final form approved by the City Attorney; authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $919,930, for a total contract not to exceed amount of $10,119,234; and approve the following FY 2023/24 budget amendments: A) In the Streets and Highways Capital Fund, recognize a transfer from the Sewer Utility Capital Fund in the amount of $7,487, a transfer from the Water Utility Capital Fund in the amount of $23,959, a transfer from the Electric Utility Capital Fund in the amount of $394,983, a transfer from the Traffic Mitigation Fund of $1,183,910, and a transfer of $3,301,046 from the Developer Traffic Payments
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Fund, decrease the Annual Street Maintenance and Rehabilitation Project in the amount of $1,039,143, decrease the Traffic Signal Enhancements Project in the amount of $221,000, increase the MCB/GAP Intersection Improvement Project by $7,921,528, and decrease the unrestricted ending fund balance by $1,750,000 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); B) In the Sewer Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Sewer Utility Capital Fund Unrestricted Ending Fund Balance by $7,487; C) In the Water Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Water Utility Capital Fund Unrestricted Ending Fund Balance by $23,959; D) In the Electric Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Transmission and Distribution Capital Maintenance and Betterments project by $394,983; E) In the Traffic Mitigation Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Traffic Mitigation Fund Unrestricted Ending Fund Balance by $1,183,910; and F) In the Developer Traffic Payments Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Developer Traffic Payments Fund Restricted Ending Fund Balance by $3,301,046.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.K 24-141 Action on Award of Contract for the Electric Utility Substructure and Fiber Optic Construction Projects, Contract No. 2004E, to Phoenix Electric Company for Silicon Valley Power and Related Budget Amendment Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations;
2. Award the Public Works Contract to the lowest responsive and responsible bidder, Phoenix Electric Company, in the amount of $2,514,139.22 (Contract Price), and authorize the City Manager or designee to execute any and all contracts, call orders, and documents associated with, and necessary for the award, completion, and acceptance of this Project subject to approval as to form by the City Attorney;
3. Authorize the City Manager or designee to execute change orders in an amount not to exceed 25 percent of the Contract Price, or $628,535, for a total not to exceed amount of $3,142,675; and
4. Approve the following FY 2023/24 budget amendments:
A. In the Electric Utility Fund, increase the transfer to the Electric Utility Capital Fund and decrease the Unrestricted Ending Fund Balance by $3,142,675 (five affirmative Council votes required for the use of unused balances); and
B. In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and the Transmission and Distribution Capital Maintenance and Betterments Project by $3,142,675 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; to award the Public Works Contract to the lowest responsive and responsible bidder, Phoenix Electric Company, in the amount of $2,514,139.22 (Contract Price), and authorize the City Manager or designee to execute any and all contracts, call orders, and documents associated with, and necessary for the award, completion, and acceptance of this Project subject to approval as to form by the City Attorney; authorize the City Manager or designee to execute change orders in an amount not to exceed 25 percent of the
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Contract Price, or $628,535, for a total not to exceed amount of $3,142,675; and to approve the following FY 2023/24 budget amendments: A) In the Electric Utility Fund, increase the transfer to the Electric Utility Capital Fund and decrease the Unrestricted Ending Fund Balance by $3,142,675; and B) In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and the Transmission and Distribution Capital Maintenance and Betterments Project by $3,142,675.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.L 24-33
Authorize the City Manager to Execute the 3MTM ACCR Terms and Conditions of Sale and to Issue Future Purchase Orders to 3M Company for 3M 715 Aluminum Conductor Composite Reinforced (ACCR) Conductors and Accessories
Recommendation:
1. Authorize the City Manager to execute the 3MTM ACCR Terms and Conditions of Sale and issue associated Purchase Orders to 3M Company with an aggregate total amount of $2,500,000 through December 31, 2030, for 715 Aluminum Conductor Composite Reinforced conductors and related accessories, subject to the appropriation of funds; and
2. Authorize the City Manager to (a) take any actions as necessary to implement and administer the 3MTM ACCR Terms and Conditions of Sale and purchase orders, and (b) negotiate and execute amendments to the 3MTM ACCR Terms and Conditions of Sale and purchase orders, subject to the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager to execute the 3M™ ACCR Terms and Conditions of Sale and issue associated Purchase Orders to 3M Company with an aggregate total amount of $2,500,000 through December 31, 2030, for 715 Aluminum
Conductor Composite Reinforced conductors and related
accessories, subject to the appropriation of funds; and to authorize the City Manager to (a) take any actions as necessary to implement and administer the 3M™ ACCR Terms and Conditions of Sale and purchase orders, and (b) negotiate and execute amendments to the 3M™ ACCR Terms and Conditions of Sale and purchase orders, subject to the review and approval as to form by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.M 24-168 Authorize City Manager to Negotiate and Execute Amendment No. 4 to the Agreement with N. Harris Computer Corporation for the NorthStar CIS Utility Billing System for Silicon Valley Power
Recommendation:
1. Authorize the City Manager or designee to (1) negotiate and execute Amendment No. 4 to the Agreement with N. Harris Computer Corporation for the NorthStar Customer Information System (NorthStar CIS) Utility Billing System to modify the scope of services and increase the maximum compensation by $70,857 from $466,199 to $537,056, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement as amended.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager or designee to (1) negotiate and execute Amendment No. 4 to the Agreement with N. Harris Computer Corporation for the NorthStar Customer Information System (NorthStar CIS) Utility Billing System to modify the scope of services and increase the maximum compensation by $70,857 from $466,199 to $537,056, subject to the review and approval as to form by the City Attorney; and to authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement as amended.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.N 24-143 Action on Authorizing the Use of City Electric Forces for a Project Located at 1000 Walsh Avenue
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public work located at 1000 Walsh Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and to declare and determine in accordance with Section 1310 of the City Charter that the public work located at 1000 Walsh Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.O 24-52
Action Authorizing the Decommissioning of the Santa Clara Cogen Facility Recommendation: Authorize the City Manager or designee to take any necessary administrative actions to decommission the Santa Clara Cogen facility, including, the execution of any documents as may be required by the California Independent System Operator (CAISO), the California Energy Commission (CEC), the Bay Area Air Quality Management District (BAAQMD), and other agencies approved as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager or designee to take any necessary administrative actions to decommission the Santa Clara Cogen facility, including the execution of any documents as may be required by the California Independent System Operator (CAISO), the California Energy Commission (CEC), the Bay Area Air Quality Management District (BAAQMD), and other agencies approved as to form by the City Attorney.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.P 24-193
Accept the 2023 General Plan Annual Progress Report
Recommendation: Accept the General Plan Annual Progress Report as presented by staff.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to accept the General Plan Annual Progress Report as presented by staff.
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
5.A 24-186 Action on Stadium Authority Bills and Claims for the Month of December 2023
Recommendation: Approve the list of Stadium Authority Bills and Claims for December 2023.
A motion was made by Boardmember Hardy, seconded by
Boardmember Chahal, to approve the list of Stadium Authority Bills and Claims for December 2023.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
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5.B 24-256 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending December 31, 2023 and Approve Related Budget Amendments
Recommendation:
1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending December 31, 2023.
2. Approve a budget amendment in the Operating Budget to increase the Senior & Youth Fee Expense in the amount of $16,000, offset by an increase in the Senior & Youth Program Fees Revenue;
3. Approve a budget amendment in the Operating Budget to increase the Use of StadCo Tenant Improvements Expense in the amount of $11,935, offset by a decrease in the Renovation/Demolition Reserve fund balance; and
4. Approve a budget amendment in the Debt Service Budget to increase the CFD Advance Expense in the amount of $521,000, offset by an increase to the Contribution from CFD Revenue.
A motion was made by Boardmember Hardy, seconded by
Boardmember Chahal, to note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending December 31, 2023; to approve a budget amendment in the Operating Budget to increase the Senior & Youth Fee Expense in the amount of $16,000, offset by an increase in the Senior & Youth Program Fees Revenue; to approve a budget amendment in the Operating Budget to increase the Use of StadCo Tenant Improvements Expense in the amount of $11,935, offset by a decrease in the
Renovation/Demolition Reserve fund balance; and to approve a budget amendment in the Debt Service Budget to increase the CFD Advance Expense in the amount of $521,000, offset by an increase to the Contribution from CFD Revenue.
Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
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5.C 24-236 Action on Stadium Manager’s Request to Approve a Second Amendment to the Agreement with ABM Industry Group, LLC for Janitorial Services at Levi’s Stadium to Extend the Term, Increase Compensation Rates, and Ratify the Previous Administrative Exercise of Contract Option Recommendation:
1. Ratify the December 10, 2021, exercise of the option by Stadium Manager increasing hourly rates to those reflected in the Proposed Second Amendment to Agreement with ABM Industry Group LLC; and
2. Approve the Stadium Manager’s request to execute a Second Amendment to the Agreement with ABM Industry Group, LLC to formally increase the rate of compensation and extend the term of the agreement, beginning on April 1, 2024, on a month-to-month basis for up to six months until the Stadium Manager enters into a new agreement for janitorial services, subject to the Stadium Authority Board’s approval.
A motion was made by Boardmember Hardy, seconded by
Boardmember Chahal, to ratify the December 10, 2021, exercise of the option by Stadium Manager increasing hourly rates to those reflected in the Proposed Second Amendment to Agreement with ABM Industry Group LLC; and to approve the Stadium Manager’s request to execute a Second Amendment to the Agreement with ABM Industry Group, LLC to formally increase the rate of compensation and extend the term of the agreement, beginning on April 1, 2024, on a month-to-month basis for up to six months until the Stadium Manager enters into a new agreement for janitorial services, subject to the Stadium Authority Board’s approval.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
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PUBLIC HEARING/GENERAL BUSINESS
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10. 24-281 Action to Authorize the City Manager to Negotiate and Execute a License Agreement with Bay FC for the Use of the Youth Soccer Park (YSP) as a Practice Facility for the 2024 National Women’s Soccer League Season Recommendation:
Authorize the City Manager to negotiate and execute a license agreement with Bay FC for use of the Youth Soccer Park as a practice facility for a period of eighty (80) days between March 29, 2024 and November 27, 2024 with terms and conditions outlined in this report, at a base rental cost of no more than $224,736 and no less than $178,640 with a corresponding offset for mutually-agreed upon community benefits, and with the option to allow Bay FC to use the YSP for up to an additional eight (8) days at a rental rate consistent with Council’s direction, subject to City standard insurance and indemnity requirements, and in a final form approved by the City Attorney.
City Manager Grogan introduced the item.
Assistant City Manager/Acting Parks and Recreation Director Bojorquez provided a PowerPoint presentation on the proposed License Agreement with Bay FC for the use of the Youth Soccer Park (YSP) as a practice facility for the 2024 National Women’s Soccer League Season.
Council questions followed.
Assistant City Manager/Acting Parks and Recreation Director Bojorquez and City Attorney Googins responded to Council questions.
Bay FC Founder Brandi Chastain and Bay FC Chief Executive Officer Bradey Stewart spoke about what a potential
relationship/partnership between Bay FC and the City would look like should a lease agreement be approved.
Council comments followed.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to authorize the City Manager to negotiate and execute a license agreement with Bay FC for use of the Youth Soccer Park (YSP) as a practice facility for a period of eighty (80) days between March 29, 2024 and November 27, 2024 with terms and conditions outlined in this report, at a base rental cost of no more than $224,736 and no less than $178,640 with a corresponding offset for mutually-agreed upon community benefits, and with the option to allow Bay FC to use the YSP for up to an additional eight (8) days at a rental rate consistent with Council’s direction, subject to City standard insurance and indemnity requirements, and in a final form approved by the City Attorney.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
PUBLIC PRESENTATIONS
Howard Gibbins thanked the Cultural Commission for bringing events to the community and encouraged Council and City staff to attend those events.
CONSENT ITEMS PULLED FOR DISCUSSION
There were none.
PUBLIC HEARING/GENERAL BUSINESS
8. 24-1588 Action to Approve Introduction of an Ordinance Readopting the Expired Sidewalk Vendor Stadium Pilot Program with a New Sunset Date and Slightly Expanded Footprint
Recommendation:
Waive first reading and approve introduction of an Ordinance amending Chapter 5.05 (“Solicitors and Peddlers”) of the Santa Clara City Code to readopt the Street Vending Stadium Pilot Program, to run through February 28, 2025, and modifying Section 5.05.430 (“Time, place or manner restrictions”) to include Old Glory Lane west of Great America Parkway Police Captain Fitting provided a PowerPoint presentation on the expired Sidewalk Vendor Stadium Pilot Program.
Council questions followed.
Captain Fitting and City Manager Grogan responded to Council questions.
Public Comment:
Howard Gibbins
A motion was made by Councilmember Watanabe, seconded by Vice Mayor Becker, to waive first reading and approve introduction of an Ordinance amending Chapter 5.05 (“Solicitors and Peddlers”) of the Santa Clara City Code to readopt the Street Vending Stadium Pilot Program, to run through February 28, 2025, and modifying Section 5.05.430 (“Time, place or manner restrictions”) to include Old Glory Lane west of Great America Parkway.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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7. 24-238 Public Hearing: Action on an Environmental Impact Report and Mitigation Monitoring and Reporting Program, Rezone, and Vesting Tentative Subdivision Map for the Property Located at 1957 Pruneridge Avenue to Allow the Development of 22 Detached Single-Family Residences and Associated On- and Off-Site Improvements
Recommendation:
1. Adopt a resolution to certify the Environmental Impact Report and adopt the CEQA Findings, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Program for the 1957 Pruneridge Avenue Residential Project.
2. Adopt a resolution to approve a rezoning of the project site from Public, Quasi-Public, and Public Park or Recreation (B) to Planned Development (PD) to allow construction of residential development consisting of 22 detached two-story residences with attached and detached garages, landscaping, and on- and off-site improvements, subject to conditions of approval.
3. Adopt a resolution approving a Vesting Tentative Subdivision Map to subdivide the land into 22 individual lots and four common lots as a utility corridor, vehicle access, landscape open space and bioretention areas to serve the development, subject to conditions of approval.
Planning Manager Xavier provided a PowerPoint presentation on the vesting tentative subdivision Map for the property located at 1957 Pruneridge Avenue to allow the development of 22 detached single-family residences and associated on-and off-site improvements and its CEQA findings.
Council questions followed.
Planning Manager Xavier and City Attorney Googins responded to Council questions.
Applicant Cory Kusich of SCS Development provided a PowerPoint presentation on the project.
Public Comment:
Public Speaker
Anjuli Nanda Habbas
Applicant Kusich provided rebuttal to Public Comment.
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A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to close the Public Hearing.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
Applicant Kusich provided rebuttal to Public Comment.
A motion was made by Vice Mayor Becker, seconded by Councilmember Chahal, to close the Public Hearing.
Council questions and comments followed.
Planning Manager Xavier, City Attorney Googins, and Applicant Kusich, Shannon George of David J. Powers responded to Council questions.
A motion was made by Councilmember Watanabe, seconded by Councilmember Hardy, to adopt Resolution 24-9309 to certify the Environmental Impact Report and adopt the CEQA Findings, Statement of Overriding Considerations, and Mitigation Monitoring and Reporting Program for the 1957 Pruneridge Avenue Residential Project; to adopt Resolution 24-9310 to approve a rezoning of the project site from Public, Quasi-Public, and Public Park or Recreation (B) to Planned Development (PD) to allow construction of residential development consisting of 22 detached two-story residences with attached and detached garages, landscaping, and on- and off-site improvements, subject to conditions of approval; and adopt Resolution 24-9311 approving a Vesting Tentative Subdivision Map to subdivide the land into 22 individual lots and four common lots as a utility corridor, vehicle access, landscape open space and bioretention areas to serve the development, subject to conditions of approval.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Nay: Vice Mayor Becker1 -
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Mayor Gillmor called for a meeting recess at 9:54 p.m. and reconvened the meeting at 10:07 p.m.
6. 24-188 Public Hearing: Consideration and Action on the 2024-2025 DRAFT Annual Action Plan for the Use of Federal Housing and Urban Development Grant Funds
Recommendation:
1. Approve the 2024-2025 DRAFT AAP and direct staff to include public comments in the final version to be presented to the City Council on May 7, 2024.
2. Delegate authority to the City Manager or designee to execute all agreements and amendments that exceed the City’s $250,000 threshold for federal and local funding that is allocated through the City Council’s adoption of the 2024-2025 Annual Action Plan in final forms approved by the City Attorney.
City Manager Grogan introduced this item.
Housing and Community Services Manager Marcus provided a PowerPoint presentation on the 2024-2025 Draft Annual Action Plan for the use of Federal Housing and Urban Development Grant Funds.
Council questions followed.
Housing and Community Services Manager Marcus responded to Council questions.
Public Comment:
Pilar Furlong
A motion was made by Vice Mayor Becker, seconded by
Councilmember Watanabe, to close the Public Hearing.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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A motion was made by Councilmember Watanabe, seconded by Councilmember Chahal, to approve the 2024-2025 Draft Annual Action Plan and direct staff to include public comments in the final version to be presented to the City Council on May 7, 2024; and delegate authority to the City Manager or designee to execute all agreements and amendments that exceed the City’s $250,000 threshold for federal and local funding that is allocated through the City Council’s adoption of the 2024-2025 Annual Action Plan in final forms approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
9. 24-1614
Informational Report Regarding Route Analysis for 115kV Transmission Line from Northern Receiving Station to Kifer Receiving Station Councilmember Chahal recused himself from this item as there is a potential conflict of interest as the project is located near is residence.
Chief Utility Officer Pineda provided a PowerPoint presentation on the route analysis for 115kV Transmission Line from Northern Receiving Station to Kifer Receiving Station.
Council questions followed.
Chief Utility Officer Pineda responded to Council questions.
Council questions continued and Chief Utility Officer Pineda responded.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to note and file the informational report on the route analysis for the New 115kV Transmission Line from Northern Receiving Station to Kifer Receiving Station.
Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
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REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Councilmember Chahal returned to the dais at 11:17 p.m.
Vice Mayor Becker reported he attended two CalTrain workshops in Mountain View and Redwood City as well as attending the Stevens Creek Corridor meeting where a tour of the Corridor was held.
Councilmember Jain reported CivicWell Policymakers Conference in Yosemite last week.
Councilmember Park reported he attended the National League of Cities Conference last week.
Councilmember Hardy reported that the Wilcox High School and Santa Clara High School Robotics Team have been invited to the Robotics World Championship in Houston.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.
ADJOURNMENT
A motion was made by Council/Boardmember Jain, seconded by Vice Mayor/Chair Becker, to adjourn the meeting in memory of former City Manager Jennifer Sparcino, long-time Santa Clara resident Elise Marsalli, and former Historical and Landmarks Commissioner J. Spike Standifer at 11:35 p.m.
Aye:
Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor 7 -
The next regular scheduled meeting is on Tuesday, April 9, 2024 in the City Hall Council Chambers.
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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
MEETING DISCLOSURES
ATTEST:
_____________________________
Assistant City Clerk/Secretary
APPROVE:
___________________________________
Mayor/Chairperson
Joint Council and Authorities Concurrent
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MEETING DISCLOSURES
Meeting Minutes 03/19/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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