City Council and Authorities Concurrent
March 25, 2024

City of Santa Clara
Meeting Agenda
Call and Notice of Special Meeting
City Council Priority Session #1
Hybrid Meeting
Santa Clara Convention Center/Virtual
5001 Great America Parkway
Mission City Ballroom
Santa Clara, CA 95054
12:00 PMMonday, March 25, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 9:00 a.m. for this special meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 9:00 a.m. cutoff time up through the end of the special meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton

Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

Call and Notice of Special Meeting -
City Council Priority Session #1
Meeting Agenda March 25, 2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on March 25, 2024 at 12:00 pm for a Special Meeting to be held virtually and at the Santa Clara Convention Center, 5001 Great America Parkway, Mission City Ballroom, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

I. WELCOME
a. Call to Order
b. Pledge of Allegiance and Statement of Values
c. Roll Call
II. 2024 CITY COUNCIL PRIORITY SESSION #1 (Agenda Review and Workshop Norms)

1. 24-219 2024 City Council Priority Session #1
a. CONTEXT SETTING (Community Survey Results, Summary of pre-interview themes, City Manager Organization Update)
Public Comment
b. TRUE IN 10 YEARS
c. INDIVIDUAL COUNCIL PRIORITIES
Public Comment
d. PROCESS OVERVIEW AND NEXT STEPS
III. ADJOURNMENT

Call and Notice of Special Meeting -
City Council Priority Session #1
Meeting Agenda March 25, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: This special meeting is being livestreamed on the City’s YouTube channel and Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-219 Agenda Date: 3/25/2024

REPORT TO COUNCIL

SUBJECT
2024 City Council Priority Session #1

BACKGROUND
Periodically, the Santa Clara City Council meets to establish Priority Areas of Focus and key initiatives for the City organization. The City Council’s last Priority Setting Session was held on February 8, 2022. Since that time, progress has been made on many initiatives and the City Council has taken formal action to refer potential new initiatives to its 2024 Priority Setting Session(s).

The goals of the Priority Sessions are for the City Council to establish Priority Areas of Focus and key initiatives for the City organization. These priorities generally set the policy framework for budget decisions and how City resources are aligned to support these objectives.

The City Council established specific priority areas at previous Priority Setting Sessions as follows:

1. Deliver and Enhance High-Quality Efficient Services and Infrastructure

2. Manage Strategically Our Workforce Capacity and Resources

3. Promote and Enhance Economic, Housing and Transportation Development

4. Enhance Community Sports, Recreational and Arts Assets

5. Ensure Compliance with Measure J and Manage Levi’s Stadium

6. Enhance Community Engagement and Transparency

7. Promote Sustainability and Environmental Protection
The 2024 City Council Priority Setting sessions are scheduled to take place with the first two sessions on March 25, 2023 and April 3, 2023 at the Santa Clara Convention Center. A third session will be scheduled as needed in the coming months once the City Council has finalized its priority suggestions. City staff will review and conduct an analysis of the priorities including determining budget allocations needed and timeline estimates for priorities and initiatives.

Session Meeting Facilitator
The City issued a Request for Qualifications (RFQ) 23-24-28 Professional Services for Strategic Planning and Meeting Facilitation in Fall 2023. Through a competitive process, the City selected Raftelis as the consultant to provide meeting facilitation for the sessions. The Raftelis team includes City of Santa Clara Printed on 3/22/2024Page 1 of 4
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Julia Novak, Executive Vice President of Raftelis and Nancy Hetrick, Vice President who will lead the City Council in the 2024 Priority Setting sessions.

Julia has vast experience as a thought leader in the areas of governance and administration with more than 15 years of active service to local governments, including Fort Collins, Colorado; Lexington, Massachusetts; Rockville, Maryland; and as the city manager of Rye, New York. Julia and Nancy both combine over 30 years of extensive experience as local government management consultants and facilitators, working with both elected and appointed officials from jurisdictions throughout the U.S. to conduct goal setting, develop strategic plans, and prioritize service delivery.

Community Survey
In addition, the City issued a RFQ #24-24-27 for Professional Services for Community Survey Development in Fall 2023 to conduct a survey on citywide priorities. Through a competitive process, the City selected EMC Research Inc. to conduct a community survey for to identify community priorities.

EMC Research, Inc. has nearly 30 years of experience conducting research on behalf of public agencies and governments in California. The team includes Jessica Polsky-Sanchez, Principal, and Brendan Kara, Vice President of EMC Research, Inc. who led the efforts to develop and conduct the community survey in Santa Clara.

DISCUSSION
The 2024 Priority Setting Session agenda for Day 1 includes the following sections:

1. Agenda Review and Workshop Norms

2. Context Setting
· Community Survey Results
· Summary of pre-interview themes
· Organization Update from City Manager

3. Public Comment

4. True in Ten Years

5. Individual Council Priorities

6. Public Comment

7. Process Overview and Next Steps

8. Adjournment
Community Survey
As part of Day 1, EMC Research Inc. (Consultant) will present to the City Council the results of the community survey. The presentation from EMC is attached (Attachment 1). The Consultant conducted the community survey in February 2024.

To obtain feedback from a scientifically valid, reliable sample of residents in the city of Santa Clara, the Consultant implemented a mixed-mode study among a random, representative sample of 600 residents over the age of 18. Interviews were conducted by telephone on both landlines and cell phones, and online by email and text invitation. The questionnaire length was approximately 15 minutes. The multiple contact methods allowed the ability to obtain data from a broad cross-section City of Santa Clara Printed on 3/22/2024Page 2 of 4
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of voters because those who may not answer their phone may take the survey online, and those who do not respond to the email or text message survey invitation may take the survey over the phone.

The overall survey sample included a demographic and geographic representation of adult residents in Santa Clara. In addition, to provide access to the diverse community in Santa Clara, the survey was also offered in English, Spanish, Korean, Vietnamese, and Chinese (Mandarin).

Council Priorities and Referrals
Attached to this report is a City Council Priorities and Referral Matrix (Attachment 2) which includes the following categories of items:

Table 1: Potential Initiatives Referred to Priority Setting Session (8) Table 2: Initiatives Referred for Further Action (46)
Table 3: Items Completed or Requiring No Further Action (24) This matrix has combined the City Council referral log with the Council Priority Area Matrix for ease of review. The facilitators will be addressing how to prioritize Table 1 items as well as some of the referrals categorized under Table 2 that have still not been addressed due to staffing and prioritization.

The City Manager will also provide a brief overview of the status of some of the above items during the session.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
Not applicable at this time.

COORDINATION
This session has been coordinated with all City Departments.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. EMC Research, Inc. Community Survey Presentation

2. City Council Priorities and Referral Matrix
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City of Santa Clara
Community Survey
February 2024
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About EMC and Community Priorities Project
` EMC Research is a national full-service opinion research firm serving an extensive and diverse range of public and private sector clients since 1989. We have performed research for the City of Santa Clara dating back to 2018.
` Our clients include public agencies across the Bay Area and beyond, who rely on us to:
• Craft insightful research tools,
• Collect highly accurate data, and
• Provide analysis that answers their key strategic questions and informs decision-making. ` The City of Santa Clara engaged EMC Research to perform research to aid in understanding resident satisfaction with the City’s efforts around the current Council Priority Areas, and to gauge resident priorities to inform the setting of new Priority Areas. ` Project lead by Firm Principal Jessica Polsky-Sanchez and Vice President Brendan Kara. ~M~
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Methodology
` Survey of Residents aged 18 and older in the City of Santa Clara ` Total of 600 completed surveys; Margin of Error ±4.0 percentage points ` Conducted February 20 – 27, 2024
` Mixed-mode (telephone, text- and email-to-web) methodology • Phone interviews conducted by trained, professional interviewers; landlines and mobile phones included
• Residents were sent an invitation via email and text to complete the survey online • Survey was conducted in English, Spanish, Chinese, Vietnamese, and Korean Please note that due to rounding, some percentages may not add up to exactly 100%. ~M~
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Key Findings
` Residents are generally satisfied with life in the City of Santa Clara and the City largely receives good ratings for its provision of services. ` Issues around homelessness and the availability/development of affordable housing are top concerns and priorities for Santa Clara residents. ` While public safety is also a top concern, many residents do feel the city is safe. Still, investments in police and first responders are welcome. ` Other top issues of importance to residents include:
• Economic development (downtown businesses and boosting the economy),
• Road and sidewalk maintenance, and
• Utility (water, sewer, and road) emergency response.
~M~
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Key City Ratings
A majority of Santa Clara residents rate the City positively on key items.

Negative
17%
Disagree
28%
Dissatisfied
29%
(Don’t Know) 2% (Don’t Know) 1%
Good
54%
Somewhat
Agree
51%
Somewhat
Satisfied
58%
Excellent 28% Strongly Agree 19% Very Satisfied 11%
Favorable Rating Job Rating Favorable Rating
The City of Santa Clara
as a place to live
I am excited about the
future of Santa Clara
The overall job the
City of Santa Clara is doing
Positive
83%
Agree
70%
Satisfied
69%
~M~
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Segmentation
Two thirds of residents have a positive outlook on Santa Clara.

Excited and Happy: Rate Santa Clara as an excellent place to live OR are very satisfied with the overall job the City of Santa Clara is doing AND agree that they are excited for the future of Santa Clara Future is Bright: Rate Santa Clara as a good place to live OR are somewhat satisfied with the overall job the City of Santa Clara is doing AND agree that they are excited for the future of Santa Clara Agnostic: Mixed responses or refusal/don’t know
Disillusioned: Rate Santa Clara negatively in a majority of those questions Excited and Happy
28%
Future is Bright
40%
Agnostic
11%
Disillusioned
22%
67%
~M~
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28%
31%
32%
28%
23%
26%
27%
26%
29%
30%
29%
25%
38%
22%
17%
26%
29%
33%
40%
40%
37%
28%
47%
39%
32%
36%
36%
38%
50%
36%
35%
44%
41%
45%
42%
31%
11%
11%
8%
15%
11%
8%
15%
11%
12%
12%
7%
16%
9%
10%
10%
9%
13%
14%
22%
18%
23%
29%
19%
27%
25%
27%
22%
20%
14%
23%
17%
23%
32%
20%
16%
21%
Overall
Male:18-49 (33%)
Male:50-64 (11%)
Male:65+ (9%)
Female:18-49 (25%)
Female:50-64 (11%)
Female:65+ (11%)
White (31%)
Hispanic/Latino (18%)
Chinese (12%)
Other AAPI (24%)
Other/Unknown (15%)
City Council District 1 (15%)
City Council District 2 (17%)
City Council District 3 (16%)
City Council District 4 (16%)
City Council District 5 (16%)
City Council District 6 (20%)
Excited and Happy Future Looking Agnostic Disillusioned Segmentation by Subgroups
Both men and women under the age of 65, and those in CCDs 1, 4, and 5 are the happiest with life in Santa Clara. ~M~
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28%
27%
28%
29%
29%
40%
36%
43%
36%
43%
11%
12%
10%
13%
11%
22%
25%
19%
22%
17%
Overall
Homeowner (46%)
Renter/Other (54%)
Household income: <$100k
(26%)
Household income: $100k+
(52%)
Excited and Happy Future Looking Agnostic Disillusioned Segmentation by Subgroups
Renters and those with household incomes above $100k are the happiest with life in Santa Clara. ~M~
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Most Important Issue (Open Ended)
22%
12%
10%
6%
6%
6%
4%
4%
3%
3%
2%
2%
2%
10%
10%
Affordable Housing
Homelessness
Crime/Drugs
Road Repairs/Infrastructure
Politicians/Government
Cost of living
Growth/Development
Traffic/Congestion
Education
49ers/Levis Stadium
Climate Change/Environment
Public Transportation
Revitalize Downtown
Other
None/Don't know/No opinion
Affordable housing and homelessness are top of mind issues for residents.

What do you feel is the single, most important issue facing the City of Santa Clara? “Maintaining the integrity of the
government outside the 49ers.”
“Overseeing house ownership and
making sure people live in the house and
don't just rent it out or do AirBnB. It's
ruining neighborhoods and rent prices.”
“Poorly controlled development at the expense of
public and private facilities. This leaves few
recreational opportunities in such a large city.”
~M~
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City Ratings
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11%
21%
20%
19%
18%
18%
15%
15%
12%
11%
9%
8%
58%
51%
49%
47%
52%
47%
41%
45%
38%
48%
44%
23%
1%
2%
3%
3%
2%
4%
4%
5%
3%
4%
1%
3%
23%
17%
21%
25%
24%
24%
21%
27%
32%
30%
30%
35%
6%
9%
8%
7%
4%
7%
18%
8%
16%
8%
16%
31%
69%
72%
68%
66%
70%
65%
56%
60%
50%
58%
53%
31%
29%
26%
29%
32%
28%
32%
39%
36%
48%
38%
46%
66%
+40
+46
+39
+34
+42
+33
+17
+24
+2
+21
+7
-35
The overall job the City of Santa Clara is doing
Providing responsive and high-quality City services
Providing sports and recreation opportunities
Promoting sustainability and environmental protection
Providing communication and education for the community Promoting opportunities for the community to provide feedback to the City Providing oversight and management of Levi’s Stadium
Enhancing public art installations and events
Planning for transportation and mobility needs
Promoting economic development
Improving City infrastructure
Developing affordable housing
Very
satisfied
Somewhat
satisfied
(Don't
Know)
Somewhat
dissatisfied
Very
dissatisfied
Satisfaction with City Services
And generally speaking, are you satisfied or dissatisfied with the job Santa Clara is doing on each of the following? A majority of residents are satisfied with specific services the City provides, except for developing affordable housing. As a reflection of the City’s pillars, responsiveness and communication rank highly, along with recreation and sustainability.

Total
Sat.

Total
Dissat.

Net
Sat.
~M~
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Pillar and Question Comparison Ratings
Council Priority Area “Pillars” Total Satisfied Question Text Quality and Efficient City Services and Infrastructure
72% Providing responsive and high-quality City services 53% Improving City infrastructure
Housing, Transportation, and Economic Development
58% Promoting economic development
31% Developing affordable housing
50% Planning for transportation and mobility needs
Community Sports, Recreation, and Arts
68% Providing sports and recreation opportunities
60% Enhancing public art installations and events
Managing Levi’s Stadium to Best Support the Community 56% Providing oversight and management of Levi’s Stadium Community Engagement and Transparency
70% Providing communication and education for the
community
65% Promoting opportunities for the community to provide feedback to the City
Environmental Sustainability and Protection
66% Promoting sustainability and environmental protection ~M~
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60%
38%
19%
6%
25%
50%
51%
44%
1%
2%
6%
9%
9%
23%
27%
5%
3%
5%
17%
85%
88%
70%
50%
15%
12%
28%
44%
+70
+76
+42
+6
I am concerned about friends or family members being
able to find an affordable place to live in Santa Clara Santa Clara is a safe place to live
I am excited about the future of Santa Clara
City government is focusing on the priorities that matter most to community members
Strongly
Agree
Somewhat
Agree
(Don't
Know)
Somewhat
Disagree
Strongly
Disagree
Various Statements
Do you strongly agree, somewhat agree, somewhat disagree or strongly disagree with the statement? Availability of affordable housing in Santa Clara is a significant issue, with 3-in-5 residents expressing concern with loved one's ability to find an affordable home. Residents are split on whether the City is focusing on priorities that matter to them.

Total
Agree
Total
Disagree
Net
Agree
~M~
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City Priorities
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City Priorities
How would you rate that item on a scale of one to seven, where 1 is a very low priority and 7 is a very high priority? Looking forward, resident priorities have a significant focus on homelessness and affordable housing, but road maintenance enhancing of services for utilities, and supporting local businesses are also areas residents broadly agree should be a focus. 44%
42%
41%
38%
37%
37%
33%
31%
27%
33%
29%
45%
33%
46%
33%
47%
44%
49%
11%
12%
9%
15%
11%
13%
13%
16%
17%
8%
11%
4%
10%
5%
11%
6%
8%
5%
4%
5%
1%
4%
1%
6%
1%
1%
1%
77%
72%
86%
71%
83%
69%
80%
75%
76%
Preventing homelessness
Helping to increase the supply of affordable housing
Maintaining roads, sidewalks, bikeways, and pedestrian crossings Enhancing police services and public safety
Enhancing emergency response services for City utilities like water, sewer and roads
Supporting people experiencing homelessness
Supporting local businesses
Enhancing firefighting and first responder services
Focusing on strategies to boost the local economy
7 - Very high priority 5-6 4/(Don't Know) 2-3 1 - Very low priority Total priority ~M~
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City Priorities
How would you rate that item on a scale of one to seven, where 1 is a very low priority and 7 is a very high priority? Priorities around climate change, sports and recreation, and Levi’s Stadium are ranked as lower priority items. 26%
20%
20%
16%
15%
15%
8%
41%
39%
30%
41%
29%
31%
32%
11%
16%
23%
19%
21%
18%
22%
10%
15%
20%
21%
22%
25%
28%
12%
9%
7%
3%
14%
11%
10%
67%
59%
49%
58%
44%
46%
40%
Preparing for the impacts of climate change
Reducing local greenhouse gas emissions
Improving traffic control around Levi’s Stadium during games and events Improving community sports and recreation facilities
Attracting world-renowned events to Levi’s Stadium and the Santa Clara Convention Center
Limiting the impact Levi’s Stadium event attendees have on residents of nearby neighborhoods
Investing in the public arts
7 - Very high priority 5-6 4/(Don't Know) 2-3 1 - Very low priority Total priority ~M~
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“Government Lacks Focus” Resident Priorities
How would you rate that item on a scale of one to seven, where 1 is a very low priority and 7 is a very high priority? Top priorities for those who feel that the government does not focus on priorities that matter the most to the community include infrastructure, utilities, and the local economy. 89%
84%
80%
76%
75%
73%
67%
64%
64%
62%
60%
55%
44%
44%
39%
33%
Maintaining roads, sidewalks, bikeways, and pedestrian crossings Enhancing emergency response services for City utilities like water, sewer and roads Supporting local businesses
Focusing on strategies to boost the local economy
Preventing homelessness
Enhancing firefighting and first responder services
Enhancing police services and public safety
Helping to increase the supply of affordable housing
Supporting people experiencing homelessness
Preparing for the impacts of climate change
Improving community sports and recreation facilities
Reducing local greenhouse gas emissions
Improving traffic control around Levi’s Stadium during games and events Investing in the public arts
% Total Priority
Limiting the impact Levi’s Stadium event attendees have on residents of nearby neighborhoods Attracting world-renowned events to Levi’s Stadium and the Santa Clara Convention Center Among those who disagree that the
government is focusing on priorities
that matter to them, Q5 = 3 or 4; n=273
~M~
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Affordability Ratings by Subgroups
Renters are notably more likely than homeowners to value the City’s prioritization of affordable housing and homelessness.

Overall White
(31%)
Hispanic/
Latino
(18%)
Chinese
(12%)
Other AAPI
(24%)
Renter/
Other
(54%)
Homeowner
(46%)
Household
income:
<$100K
(26%)
Household
income:
$100K+
(52%)
I am concerned about
friends or family members
being able to find an
affordable place to live in
Santa Clara.
(Total Agree)
85%
93% 89% 70% 80% 88% 80% 87% 86%
Developing affordable
housing
(Total
Dissatisfied)
66%
70% 77% 55% 54% 77% 53% 69% 66%
Preventing homelessness
(Total
Priority)
77%
78% 79% 62% 82% 82% 72% 77% 80%
Supporting people
experiencing
homelessness
(Total
Priority)
69%
72% 74% 45% 72% 77% 61% 74% 70%
Helping to increase the
supply of affordable
housing
(Total
Priority)
72%
73% 76% 60% 72% 82% 59% 77% 74%
I
I
I
I
I
I
I
I
~M~
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Other Priorities for City Council (Open Ended)
8%
7%
6%
5%
4%
4%
4%
3%
3%
3%
3%
3%
2%
2%
2%
2%
2%
2%
2%
2%
7%
24%
Housing/Rent prices, availability and affordability
Safety/Crime reduction/Crime has increased
Community engagement and events/Prioritize residents
Local economic and small business development/Jobs
Better government/Corruption/49ers interfering in politics Education quality and access
Address homelessness
Road maintenance/infrastructure
Expand public transportation/accessibility
Improve parks/Nature preservation/More green areas
Clean energy/Environmental sustainability/Water management Development planning/Controlling growth
Better manage and increase revenue from Levi Stadium
Revamp downtown/Make it a desirable place
Reopen International Swin Center
Support minorities/community diversity
Police reform/more police presence
Garbage management/Cleaner City
Healthcare access/affordability
Reduce traffic/congestion
Other
None/Don't know/No opinion
When asked about other priorities for the City, rent control and affordable housing are top mentions, as is crime reduction and community engagement.

As you may know, the City
Council’s priorities include:
• Quality and Efficient City
Services and Infrastructure
• Managing the City’s Workforce
• Housing, Transportation, and
Economic Development
• Community Sports, Recreation,
and Arts
• Managing Levi’s Stadium to
Best Support the Community
• Community Engagement and
Transparency
• Environmental Sustainability
and Protection
In your own words
, are there any
other issues you would like to see
prioritized by the City of Santa
Clara?
“Plant more trees, please. On medians,
empty lots, etc. They cool the
temperature, beautify the city, clean
the air and soak up floodwaters.”
“Get the housing prices down. I have lived
in this place for 10 years and I can not
afford it despite working in the tech
sector.”
“Attracting a variety of businesses and
restaurants into all the vacant business spaces
that have been built but remain unoccupied
for years.”
~M~
research
Jessica Polsky-Sanchez
[email protected]
510-550-8933
Brendan Kara
[email protected]
202-686-5902
1EMC1
I I
research

Rev. 3/22/24

CITY COUNCIL PRIORITIES & REFERRAL MATRIX
2024 City Council Priority Setting Session

Periodically, the Santa Clara City Council meets to establish Priority Areas of Focus and key initiatives for the City organization. The City Council’s last Priority Setting Session was held on February 8, 2022. Since th at time, progress has been made on many initiatives and the City Council has taken formal action to refer potential new initiatives to its 2024 Priority Setting Session(s). This matrix provides information on previously referred potential initiatives as well as ongoing and completed initiatives. The document is organized into the following sections by Priority Areas of Focus:

• Potential Initiatives Referred to the Priority Setting Process (by prior City Council action) • Initiatives Referred for Further Action
• C ompleted Initiatives or Those Requiring No Further Action

Council Priority Areas of Focus

Deliver and Enhance High-Quality Efficient Services and Infrastructure

Manage Strategically Our Workforce Capacity and Resources

Promote and Enhance Economic, Housing and Transportation Development

Enhance Community Sports, Recreational and Arts Assets

Ensure Compliance with Measure J and Manage Levi’s Stadium

Enhance Community Engagement and Transparency

Promote Sustainability and Environmental Protection

\ Cityof
· Santa Clara
The Center of What's Possible
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POTENTIAL INITIATIVES REFERRED TO PRIORITY SETTING FOR DISCUSSION (by prior City Council action) Table 1 includes initiatives that were referred to the Priority Setting Sessions for discussion, categorized by Council Priority Area of Focus.

Because the City Council did not take formal action on initiatives at its last Priority Setting Session in February 2022, the following table includes items that were referred to the 2022 process as well as those that were referred past that date. As such, the referrals span the years of 2021-2024. These items require direction and validation from the Council before they are added to staffs’ workplan.

TABLE 1 - POTENTIAL INITIATIVES REFERRED TO PRIORITY SETTING FOR DISCUSSION

Priority
Area

Origin Potential Initiative Description

PROMOTE AND ENHANCE ECONOMIC, HOUSING AND TRANSPORTATION DEVELOPMENT

1. 8/22/23

SB9 Application Fee Waiver for
Low-Income Homeowners by
Grant or Government Loan
Origin: Referred to 2024 Priority Setting

At the Aug. 22, 2023 City Council meeting, a written petition was submitted by Nikki Welch requesting the Council discuss Senate Bill 9 (2022) to support low-income homeowners through a grant program or City loan program to provide financial support or waive the City fees and associated costs of splitting a parcel lot. The Council referred the item to the Council Priority Setting Session.

2. 10/19/21 Request for Installation of
Rainbow Crosswalk(s) Painting in
Santa Clara

Origin: Referred to 2022 Priority Setting Session
On Oct. 19, 2021, a written petition was submitted by Anthony Becker to request installing rainbow crosswalks throughout the city. This item would require the development of a City policy and program, including an art approval process. A majority of cities that implement art in crosswalks focus on privately funded installations with City permits.

Based on limited research, staff estimates an average capital cost of approximately $50,000 per new Art Crosswalk if funded by the City plus additional maintenance costs. Costs can vary based on artwork, complexity, the desired community process to choose the art, and final crosswalk location. Depending on the program developed, this may require additional capital and maintenance funding in the budget.

Rev. 3/22/24

TABLE 1 - POTENTIAL INITIATIVES REFERRED TO PRIORITY SETTING FOR DISCUSSION

Priority
Area

Origin Potential Initiative Description

3. 2/23/21 Sanitary Sewer Laterals

Origin: Referred to 2022 Priority Setting Session

On Feb. 23, 2021, a written petition was submitted by Joseph Ducato for consideration of the City’s assumption of responsibilities for private sewer laterals for discussion. The Council referred the item to staff to research options to assist homeowners with their sewer laterals without the City taking ownership of laterals.

During the Feb. 8, 2022 Priority Setting session, staff were scheduled to present on Sanitary Sewer Laterals, including the potential budget and resources needed to implement. However, the second session did not occur, and the item was not presented. An updated evaluation and cost analysis would be required to explore the City’s undertaking of responsibility of sewer laterals and any options for funding assistance through potential grant programs and/or insurance policies.

4. 2/1/21 Transportation “Quiet Zone” Origin: 2021 Priority Setting Session

At the Feb. 1, 2021 Priority Setting session, the Council identified Transportation “Quiet” Zone as a project during the priority setting. The City Council held a study session on Nov. 16, 2021 to discuss the Transportation Quiet Zone. The Council voted to refer the item to the 2022 Priority Setting Session and direct staff to explore potential funding sources. City staff researched potential funding sources, such as the infrastructure bill or grant programs. Prior to the Feb. 8, 2022 Priority session, staff was unable to identify any grant opportunities for this work and worked with the City’s Legislative Advocacy consultant, Townsend Public Affairs, and they were not aware of any opportunities either. At that time, the estimated cost for the “Quiet Zone” study was $300,000.

Rev. 3/22/24

TABLE 1 - POTENTIAL INITIATIVES REFERRED TO PRIORITY SETTING FOR DISCUSSION

Priority
Area

Origin Potential Initiative Description

PROMOTE SUSTAINABILITY AND ENVIRONMENTAL PROTECTION

5. 1/9/24 &
9/19/23
Mitigate or Ban Gas Powered
Leaf Blowers

Origin: Referred to 2024 Priority Setting

At the Sept. 19, 2023 City Council meeting, a written petition was submitted by Anne Valta requesting the Council to consider banning leaf blowers in the Santa Clara. The Council referred this item to the Priority Setting Session. At the Jan. 9, 2024 City Council meeting, resident Sen Yang requested the prohibition of the use of gasoline leaf blowers or an ordinance prohibiting the use of leaf blowers before 8 a.m. The Council referred this item to the Priority Setting Session.

It is important to note that the State of California recently passed AB 1346 (2024) which banned the sale of gas-powered leaf blowers and string trimmers starting July 1, 2024. The law also establishes emissions reductions for existing gas-powered leaf blowers as of July 1, 2022.

ENHANCE COMMUNITY SPORTS, RECREATIONAL AND ARTS ASSETS

6. 8/16/22 Widening of San Tomas Aquino
Creek Trail
Origin: Referred to Priority Setting Session

At the Aug.16, 2022 City Council meeting, a written petition was submitted by Suds Jain to discuss working with the water district and any other agency with jurisdiction to widen the San Tomas Aquino Trail. The Council referred this item to the Priority Setting session.

Rev. 3/22/24

TABLE 1 - POTENTIAL INITIATIVES REFERRED TO PRIORITY SETTING FOR DISCUSSION

Priority
Area

Origin Potential Initiative Description

7. 10/19/21 Proposal of a New City Film
Commission

Origin: Referred to 2022 Priority Setting Session
At the Oct. 19, 2021 City Council meeting, a written petition was submitted by Anthony Becker for a discussion to consider establishing a new City Film Commission. This item was to be discussed as part of the 2022 Priority Setting session.

ENHANCE COMMUNITY ENGAGEMENT AND TRANSPARENCY

8. 9/7/21 Mayor and Council Full-Time
Positions & Campaign Finance
Reform

Origin: Referred to 2022 Council Priority Setting Session

At Sept. 7, 2021, a written petition was submitted by David Donaldson which included: Consider Placing a Ballot Measure on the 2022 Ballot for Charter Amendments calling for the voters to consider (1) Establishing Mayor and City Council positions as full-time and with an annual salary of $96,000 and $80,000, respectively, plus commensurate benefits and COLA adjustments and (2) Campaign Reform actions relative to donations from Santa Clara businesses and residents, City matching funds for donations, funding caps, and disclosures of funding raising activities.

The Council directed staff to return with a discussion on considering the Council/Mayor as full-time positions and without the salary component and directed staff to return with comparisons with other cities. This entire referral was to be discussed at the 2022 Priority Setting Session.

Rev. 3/22/24

INITIATIVES REFERRED FOR FURTHER ACTION
Table 2 includes initiatives which have been formally established as a special project and directed to staff for further action. This includes initiatives which are currently in progress, funded, partially funded or may require additional funding.

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

DELIVER AND ENHANCE HIGH-QUALITY EFFICIENT SERVICES AND INFRASTRUCTURE

9. 2/20/24 Santa Clara Participation in
County Weed Abatement
Program
Origin: Council Referral

At the Feb. 20, 2024 City Council meeting, during the agenda discussion for weed abatement on parcels throughout the City, the Council directed staff to review and analyze the weed abatement processes in three cities (Saratoga, Sunnyvale, and Mountain View) currently not participating in the County weed abatement program. The Fire Department has developed a questionnaire to send to the three cities that do not participate in the County Weed Abatement program. Once the survey responses are received, staff will review and analyze their programs and prepare a report to Council. [Fire Department]

10. 9/19/23

Request to consider Crosswalk
Improvements at Winchester
Blvd. and Dolores Ave.

Origin: Council Referral

At the Sept. 19, 2023 City Council meeting, a written petition was submitted by Adam Mason regarding a request to consider crosswalk improvements for pedestrians at Winchester Blvd. and Dolores Ave.

This is a multijurisdictional crosswalk so DPW has been working with City of San Jose on short-term and long-term crosswalk improvements.

The short-term options include quick build improvements (plastic delineators/striping) to shorten the crossing distance. Long term options include the installation of a Rectangular Rapid Flashing Beacon (RRFB).

This improvement has already been identified in the City’s uncontrolled crosswalk improvement project anticipated to start design in late 2024 ◄
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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
which will also improve several other uncontrolled crosswalks in Santa Clara. Staff has been in contact with Adam Mason regarding the proposed plan. [Public Works]

11. 2/1/22 Provide Core Services, including
Public Safety
Origin: 2021 Priority Setting Session

Public safety services remain an ongoing priority to the City. As approved by the City Council as part of the June 22, 2021 adoption of the FY 2021/22 and FY 2022/23 Operating Budget, $1.7 million was added to the Police Department operating budget to restore selected positions eliminated as part of prior reductions due to the COVID-19 pandemic.

With the recovery from COVID, the City continues to prioritize recruitment efforts to fill vacant and funded positions to restore services.

The City has not fully recovered from COVID budget cuts. [City Manager’s Office / Police Department]

PROMOTE AND ENHANCE ECONOMIC, HOUSING AND TRANSPORTATION DEVELOPMENT

12. 8/16/22

Review and Evaluation of the
Purchase of the California
Great America Theme Park

Origin: Council Referral

At the Aug. 16, 2022 City Council meeting, a written petition from Kirk Vartan was submitted to review and evaluate the purchase of California’s Great America Theme Park. Specifically, the petition asked for clarity on what development can take place on the site. Council referred this item to staff to return to a future study session. [Community Development]

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

13. 8/16/22 Discussion of a 6% Admission
Tax on Charges to Enter
Entertainment Venues or
Events

Origin: Council Referral
At the Aug. 16, 2022 City Council meeting, a written petition was submitted by Thomas Calvello to discuss an admission tax of 6% be added to the ticket price or other charge that attendees pay to enter entertainment venues or events in Santa Clara. Council referred this item to a future agenda.

It is important to note that the current Stadium Authority Agreement with the 49ers provides that any proceeds from an admission tax that disproportionately burdens the 49ers would require the Stadium Authority to remit that amount as a credit to the 49ers. [City Manager’s Office]

14. 1/9/24 Architectural Review of Addition
at 1485 Bellomy Street
Origin: Council Referral
At the Jan. 9, 2024 City Council meeting, City staff and applicants made presentations regarding architectural review for a single-family residential addition at 1485 Bellomy Street. After hearing the presentation, Council voted to refer the project back to the Architectural Review process and include a design review. Previously, this property came before Council at the Oct. 10, 2023 City Council meeting. The proposed project was referred to return through the architectural review and design review process. The applicant will need to submit revised plans to be reviewed by staff. As called out in the Architectural Review process in the Zoning Code, depending on the scope of the changes, the project could be approved ministerially (no discretion) or with a staff level approval which may or may not need a public hearing. The applicant has not officially resubmitted revisions however has met with staff to talk about applicable standards and process. Staff has provided feedback on design options. Revised plans are anticipated in April 2024. [Community Development]

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

15. 9/19/23 Parking Concerns at the St.

Anton Apartment Community
Origin: Council Referral
At the Sept. 19, 2023 City Council meeting, a written petition was submitted by Vennessa Arrellanes to address parking concerns at the St. Anton Apartment Community on Calle Del Mundo and Calle Del Luna, as residents are receiving citations due to the signage of Levi’s Stadium event dates. The Council referred this item to staff. Staff is monitoring the parking situation and investigating long-term parking options. [Public Works / Community Development]

16. 4/18/23 Options for City-Owned Property
at 2319 Gianera Street
Origin: Council Referral
During the April 18, 2023 City Council meeting, in response to the item declaring City-Owned Property at 2319 Gianera Street as Surplus Land, Council rescinded the resolution and directed staff to explore additional options for the Gianera property once a full-time Real Estate Manager is hired. A recent Request for Qualifications (RFQ) was issued for a consultant to provide support on City real estate issues. Vendor selection is on-going, and staff anticipates launch an analysis for use/disposal options by early FY 2024/25. [City Manager’s Office]

17. 11/1/22 Review of City Parking
Restrictions for a portion of
Cecil Ave. and Tyler Street
Origin: Council Referral
During the Nov.1, 2022 City Council meeting, the Council heard and approved a written petition submitted by Kirk Vartan for the discussion of new parking permit ordinance and rules. Mr. Vartan indicated current signage restricts parking to 1-2 hours and that as a small business, employees need to park. Staff provided an interim update on the petition at the Jan. 10, 2023 City Council meeting. A full update on the petition was heard at the April 18, 2023 Council meeting and the report was note and filed.

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
Staff is targeting to return to Council in late-2024 with an update. Staff is coordinating with the petitioner and adjacent property owners regarding a pilot program to suspend time-limited parking as requested by the petitioner. [Public Works]

18. 8/30/22 Noticing Requirements for
Projects
Origin: Referred to Priority Setting Session
At the Aug. 30, 2022 City Council meeting, a written petition submitted by Suds Jain requested to consider changing the noticing policy for projects. The petition noted that the Patrick Henry Specific Plan noticing requirement was only for 500 ft. considering the size of this project. In addition, the petition requests a discussion on how to expand the noticing policy. For the next long-range plan, staff expanded noticing to 1,000 ft. for the Freedom Circle Plan agenda item for the May 24, 2022 City Council meeting agenda.

Staff is working to update the outreach and noticing policy for planning applications. This includes reviewing several aspects such as consideration of requirements for community meetings, format of meetings and the noticing radius. Two community meetings were held on Dec. 1 and 8, 2022 to gather input regarding the outreach policy.

Revisions were made to the draft policy based on community input and a second round of community meetings were held on July 12 and 17, 2023 and the updated draft policy is posted online
. Staff anticipates this
returning to Council in late 2024. [Community Development]

19. 8/30/22 Santa Clara Convention Center
Parking Policy and Options
Origin: Council Referral

At the Aug.30, 2022 City Council meeting, a written petition was submitted by Suds Jain requesting to change the parking policy at the Convention Center. At the April 18, 2023 City Council meeting, during

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
the item regarding Santa Clara Convention Center Complex Maintenance District No. 183, Council directed staff to review parking options at Santa Clara Convention Center, including the maintenance of the Convention Center in the City budget. Work on this initiative has included an analysis of parking rights related to the sale of former Redevelopment Agency properties next to the Convention Center.

Additional work to explore paid Convention Center parking is planned during FY 2024/25. [City Manager’s Office]

20. 7/5/22 Recommendations for SB9 for
Residential Use
Origin: Council Referral
At the July 5, 2022 City Council meeting during the discussion regarding SB9 (2022), the Council directed staff to report back with a recommendation which includes an affordability requirement and works to minimize paperwork and reporting from homeowners.

Additionally, the Council requested staff review in-lieu fees for units greater than 800 feet as part of a future amendment to Chapter 17.40, to include SB9 projects. This is being considered as part of the analysis for updating the Citywide Affordable Housing Ordinance.

In late 2024, staff will work with a consultant to conduct a NEXUS and feasibility study and to recommend possible ordinance changes that yield deeper affordability for mixed-income inclusionary housing projects.

The Affordable Housing Ordinance update must be completed and adopted by City Council prior to early 2026 as indicated in the Housing Element. [Community Development]

21. 12/14/21 Strategy Regarding the Sale of
the Loyalton Ranch Property
Origin: Council Referral

At the Dec. 14, 2021 City Council meeting, the Council directed staff to

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
develop a strategy for the sale of the Loyalton Ranch property and to coordinate a visit to the property for interested Councilmembers. The staff visit was completed on March 8, 2022. At the June 7, 2022 City Council meeting, the Council declared the vacant Loyalton Ranch Property “Surplus” and directed staff to return to Council with a scope of work and the costs of a consultant’s risk analysis/assessment, clean up, and fencing. At the April 18, 2023 City Council meeting, the Council authorized the City Manager to negotiate and execute an agreement for real estate services for the Loyalton Property. The City is currently in negotiations regarding this property. [Silicon Valley Power]

22. 10/19/21 Ballot Measure for an
Infrastructure Bond or
Revenue Measure

Origin: Referred to 2022 Priority Setting Session
On Oct. 19, 2021, a written petition was submitted from Anthony Becker to add a ballot measure to upgrade aging infrastructure and the Council referred the item to Priority Setting Session.

On July 18, 2023, the City Council took action to appropriate funding to evaluate the feasibility of revenue measures to be placed on the November 2024 ballot. This funding was to be used to retain public opinion consultant services and support community outreach activities.

Tulchin Research, together with their partner Team CivX, was selected through a competitive process to serve as the City’s consultants. Staff is currently working with the consultant to develop voter research and communication materials to help evaluate the viability of potential ballot measures. The action to consider placing measures on the November ballot will be brought to the City Council in July 2024. [City Manager’s Office]

23. 10/11/21

Installation of Rectangular Rapid
Flashing Beacon Crosswalk at
Kiely/Mauricia
Origin: Referred to 2022 Priority Setting Session
At the Oct. 19, 2021 City Council meeting, a written petition was submitted by Anthony Becker to install a Rectangular Rapid Flashing

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

Beacon (RRFB) Crosswalk at Kiely/Mauricia and the Council referred the item to the Priority Setting session.

The City has over 200 uncontrolled crosswalks which have been reviewed based on traffic/speed to establish a priority ranking to perform additional analysis. Staff further studied and prioritized the first 30 crosswalks on the list for proposed improvements and the crosswalk at Kiely / Mauricia is on that initial list. Proposed improvements at this location include the installation of a Rectangular Rapid Flashing Beacon (RRFB) which can range in construction costs from $75K - $300K depending on the site conditions. This improvement will be included in an upcoming design project anticipated to start late 2024 which will also improve several other uncontrolled crosswalks in Santa Clara. [Public Works]

24. 10/11/21
(030)
City Hall Downtown Relocation
Study
Origin: Referred to 2022 Priority Setting Session
At the Oct. 19, 2021 City Council meeting, a written petition Anthony Becker was submitted to consider incorporating a new City Hall plan into the Downtown Plan.

At the May 24, 2022 City Council hearing, Council discussed a study to relocate a new city hall Downtown in response to a written petition submitted by resident Mary Grizzle on behalf of the members of Reclaiming our Downtown. On June 21, 2022, the City Council approved $325,000 to fund the City Hall relocation study as part of the Biennial Capital Budget adoption. Amendment Number 3 to the agreement with consultants WRT for the study was approved by the City Council on Oct.18, 2022. The total agreement is for up to $353,000, with the balance of $28,300 of funding coming from SVP (Electric Utility Capital Fund).

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
The completed study was presented to the Downtown Community Task Force at their Jan. 18, 2024 meeting. Under this agreement, staff anticipates presenting the completed study to the Economic, Development & Marketing Committee in late 2024 when the Committee reconvenes. [City Manager’s Office / Community Development]

25. 8/17/21 Transportation Demand
Management Study

Origin: 2021 Priority Setting Session

At the Jan. 11, 2022 City Council meeting, the Council voted to note and file a Request for Proposals (RFP) to include support for online reporting of Transportation Demand Management (TDM) reports for development projects ($200,000). This will help provide resources to manage review of the increased number of TDM plans that are required to be submitted to the city and the need for annual compliance review throughout the lifetime of a project. At the April 18, 2023 City Council meeting, the Council approved an Agreement for Services with Hexagon Transportation Consultants, Inc. for Preparation and Application of a Transportation Demand Management Monitoring and Administration Program for Development Projects. Staff has been working with the consultant to build out a website on how developers/property owners submit their TDM plans. Staff and the consultants have been collecting TDM plans which will go into this database. The website is scheduled to be launched in late summer/fall 2024. [Community Development]

26. 8/17/21 Economic Support from Large
Businesses (Voluntary)
Origin: 2021 Priority Setting Session
The request during Priority Setting Session was to consider working with large businesses or corporations to seek donations to support funding for the City. As these opportunities arise, the City may consider

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
partnering with a nonprofit organization, such as Mission Community Fund to explore sponsorship or donation opportunities.

As the City brings in Economic Development staff in the future, additional support will be provided to this ongoing priority. [City Manager’s Office]

27. 7/13/21

Station Area Plan and Brokaw
Underground Roadway
Origin: Referred to August 2021 Council Priority Setting Session On the July 13, 2021, a written petition was submitted by Suds Jain to consider topics for implementing a Station Area Plan and the item was referred to the August 17, 2021 Priority Setting Session.

The City received two funding opportunities that collectively provide $900,000 to support preparation of a Specific Plan for the Santa Clara Station Area. On Dec. 7, 2021, the City Council accepted $400,000 in grant funding from the Metropolitan Transportation Commission (MTC) for the preparation of the Santa Clara Station Area Specific Plan. The City also received $500,000 from the VTA provided from a Federal Transportation Administration grant award to fund consultant work to develop a Station Area Specific Plan with oversight by the City. The typical cost for preparation of a Specific Plan, including CEQA review, totals $1-1.5M, so additional funding will be necessary to complete and adopt the Specific Plan Station Area Task Force
On Dec. 6, 2022, the Council approved the Santa Clara Station Area Task Force (SATF), an eleven-member advisory body with
representation from a diverse range of backgrounds. The SATF is advisory and non-voting body which meets approximately once a month during the Santa Clara Station Area Specific Plan planning process. The purpose of the SATF is to provide input on the vision,

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
land use, circulation, and urban design aspects of the Plan, as well as key policy issues. The first Task Force Meeting will be held on April 18, 2024. The Task Force will review data compiled by the Planning Consultant, WRT. In the next few Task Force meetings, the Task Force will review information to preliminarily determine what land use changes to the General Plan should be made in the area and what level of increased development capacity should.

Brokaw Benton Underground Roadway
During the Jan. 5, 2022 study session for the BART project, the Council referred the Brokaw Underground roadway item to the 2022 Priority Setting Session. The request was to explore a feasibility study to construct a roadway undercrossing at the railroad tracks separating Benton Street and Brokaw Road near the Santa Clara Caltrain Station and future Santa Clara BART Station.

There has not been a study to explore with adequate specificity and engineering analysis conducted to determine feasibility and project cost, however it is estimated that an initial feasibility study could cost up to $500,000. This scope of work is not currently in the budget for the Santa Clara Station Area Specific Plan and the grants to prepare the Specific Plan will not fund this work. Staff is working with the VTA to explore joint grant funding opportunities for the analysis. [Community Development]

28. 6/22/21 Santa Clara Vision Zero Plan

Origin: Referred to 2022 August Priority Setting session

At the June 22, 2021 meeting, a written petition from Gabriela Landaveri requested the City adopt a Vision Zero policy. The Council referred the item to the 2022 Priority Setting session.

In February 2023, the City was awarded a $450,000 grant from the

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
Federal Safe Streets for All (SS4A) grant funding to develop a Vision Zero Plan for Santa Clara. On Dec. 5, 2023, the City Council accepted the Federal SS4A grant funding of $450,000, and approved grant required local match funding of $120,000 from the Streets and Highways Fund and appropriated a total of $570,000 for the Santa Clara Vision Zero Plan.

The Santa Clara Vision Zero Plan will include a community engagement process and a comprehensive citywide safety analysis to develop the plan to address traffic safety issues and priorities. After completion of the Plan, the City will apply for future implementation grant opportunities under the SS4A program. As background, a study session on a potential the Vision Zero Policy was held on Nov.16, 2021.

Staff anticipates returning to Council in June 2024 to award a consultant contract for professional services to develop the Plan. Per grant requirements, the deadline to complete the Plan is two years after the grant agreement execution date. [Public Works]

29. 2/1/21 Homelessness

Origin: 2021 Priority Setting Session
Between April-October 2022, the City convened a Homelessness Task Force and hired Homebase as a consultant to facilitate meetings.

Homebase developed a framework for the City’s Homelessness Response Plan and presented it in a City Council Study Session in January 2023. Homebase then prepared a draft Homelessness Response Plan. City staff from several departments are currently writing an implementation chapter before bringing the plan to City Council for final approval by June 2024.

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
The City continues to fund agencies that provide wrap around services in supportive housing projects, homelessness prevention services, landlord tenant mediation, tenant-based rental assistance and case management, mobile shower and laundry services for unsheltered residents, domestic violence survivor support, housing search assistance for persons with disabilities, and more.

In 2023, the City worked closely with the County’s Office of Supportive Housing and LifeMoves to refine an interim housing concept, conduct robust community outreach, and to pursue an application for over $30M in state Project Homekey funding for interim housing for families near Benton Street and Lawrence Expressway. While Homekey funds were not awarded to this project, the City did make a diligent effort to leverage outside funds to reduce family homelessness.

Staff are working to reallocate a portion of Permanent Local Housing Allocation Program (PLHA) funds to expand case management services in supportive housing through an existing revenue agreement with the County, Staff is also developing “Good neighbor” procedures to improve communication and coordination between the City, residents, and supportive housing providers to address issues that may arise in the first year of operation. Staff is also exploring the cost of building and operating a safe parking site and criteria for selecting an appropriate location. [Community Development]

30. 2/1/21 Affordable Housing
Opportunities
Origin: 2021 Priority Setting Session

In 2017 the City adopted the Affordable Housing Ordinance. To date the ordinance has yielded over 406 units of affordable rental housing and $6.3Min impact fees to help subsidize more deeply affordable housing.

In the coming years, new homeownership projects will need to set aside

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
15% of units as affordable, an increase over the previous policy that required 10% of units be affordable. In late 2024, staff will work with a consultant to conduct a NEXUS and feasibility study and to recommend possible ordinance changes that yield deeper affordability for mixed- income inclusionary housing projects.

In the last several years the City has committed over $53M for the development of over 900 affordable rental apartments at the Calabazas Apartments, Monroe Commons, Agrihood, Kifer Senior, Mainline North, and Civic Center Drive Family Housing developments. Each of these developments will serve residents at different income levels and some will provide supportive services. Staff is currently exploring new sources to subsidize affordable housing. Staff is also looking for ways to support affordable housing on one City-owned site, three County-owned sites, and several privately-owned sites. [Community Development]

31. 2/1/21 Downtown Task Force / Precise
Plan for Downtown

Origin: 2021 Priority Setting Session

On Dec. 5, 2023, the City Council adopted the Downtown Precise Plan and Form Based Zoning Code, which provides guidance through policies and development standards that implement the community’s vision for the redevelopment of Downtown. The outstanding tasks from this work include completion of work to bring a related infrastructure fee to the City Council for adoption and a new task that was added with adoption of the Plan for the development a fee-based bonus structure community benefits program. Staff is working on Request for Proposals (RFP) to get a third-party consultant to develop the Community Benefits Program and return with a funding request for Council approval. The RFP will be released by July 2024.

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
In addition to the work efforts listed above, the City is the landowner of two downtown properties located at 1000 Lafayette Street, known as Peddler's Plaza, and 900 Lafayette Street, known as Commerce Plaza.

Staff is conducting a feasibility study to determine the highest and best use for these buildings. Any reuse of the property will need to align with the Precise Plan vision for the downtown. Staff anticipates the results of the feasibility study and analysis for use/disposal options by end of FY 2023/24. [City Manager’s Office / Community Development]

32. 2/1/21 Facilitate Economic Recovery

Origin: 2021 Priority Setting Session
The City implemented numerous COVID-related programs to facilitate economic recovery such as small businesses grants, emergency rental assistance program, Worker Retention and Recall ordinances, and others. On Oct. 19, 2021, the City Council adopted the Ordinance No. 2033 to reflect the increase in the Transient Occupancy Tax rate to

11.5%.

The City continues its focus on the Santa Clara Tourism Improvement District (SCTID) is a benefit assessment district established to fund sales and marketing promotion efforts for lodging businesses within the established boundaries. As the City brings in Economic Development staff in the future, additional support will be provided to this ongoing priority.

[City Manager’s Office / Community Development Department]

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

ENHANCE COMMUNITY SPORTS, RECREATIONAL AND ARTS ASSETS

33. 7/18/23 Public Presentation Regarding
the International Swim Center
Origin: Council Referral
During the July 18, 2023 City Council meeting, the Council heard a public presentation from Amanda Pease, President of BOD SC Swim Club, and others who spoke about the high costs of renting City pools and who requested the City consider the possibility of reducing the cost or reimbursing part of that amount. As background, the ISC was closed from approximately April to August 2023. SCSC rented Montague Pool from May to October 2023. The City collected $109,480 for the permitted use of Montague Pool. Fees were charged according to the Muni Fee Schedule. [Parks & Recreation]

34. 8/16/22

Potential Uses, Unfunded
Repairs, and Finances of
Operating and Maintaining the
Morse Mansion
Origin: Council Referral
At the Aug. 16, 2022 City Council meeting, the Council discussed potential uses, unfunded repairs, and the finances of operating and maintaining the Morse Mansion. The Property is in the National Historic Registry and is currently leased to a Santa Clara University Sorority. The lease is currently set to expire on June 30, 2024. The item was then discussed at the Nov. 1, 2022 Council meeting. A community meeting was held on Jan. 25, 2023 with approximately 100 attendees, regarding the future of use of the historic Morse Mansion. At the meeting, staff discussed possible options and received community feedback to share with the Council for future consideration.

An informational report was provided to Council on June 6, 2023, staff completed an RFP for engineering services to determine the feasibility of using Morse Mansion as an SVP Center. However, it was determined that additional analysis was needed to evaluate the highest and best ,
,

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
use of the property. A recent Request for Qualifications (RFQ) was issued for a consultant to provide support on City real estate issues.

Vendor selection is on-going and staff anticipates launch an analysis for use/disposal options by early FY 2024/25. [City Manager’s Office]

35. 3/22/22 Develop a Citywide Public Art
Fee
Origin: Referred to 2022 Priority Setting Session

On March 22, 2022, the Council directed staff to return with a proposal to add a public art fee as part of the Patrick Henry Specific Plan and requested staff to explore a 0.3% public art fee. Staff recommended that a City Public Arts Master Plan be prepared to inform a citywide art fee as opposed to a fee for one area of the City. On Dec. 5, 2023, during the Downtown Precise Plan item discussion, the Council referred staff to analyze a Citywide Public Art fee to the Priority Setting Session.

The City is in the early planning stages for the Citywide Public Arts Master Plan, which will incorporate the review of a Citywide Public art fee. The development of a citywide public art fee policy and program has been assigned to the workload of an Assistant City Manager in the City Manager’s office. However, that Assistant City Manager is currently assigned as the Acting Director of Parks and Recreation. While capacity is limited and the project will be delayed, staff has met with representatives from SV Creates to discuss possible collaboration and has begun working with the Cultural Commission to acquire art fee policies from other agencies in neighborhood jurisdictions as an initial data collection effort. This work effort will proceed as resources allow.

36. 1/25/22 International Swim Center
Study/Planning
Origin: Referred to 2022 Priority Setting Session
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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
At the Jan. 25, 2022 City Council meeting, Council heard a public presentation from Santa Clara Swim Club and referred an item to staff to explore planning for the ISC.

The International Swim Center was closed on January 11, 2024 due to health and safety concerns that were identified through a visual observation report conducted by the City’s outside consultant, LPA.

Since that time, staff has provided two Council updates and established a workplan of immediate, short term and long term workplan items. The most recent update on that workplan was provided to the City Council at its meeting on March 12, 2024. The next update will be provided at the City Council’s last meeting in April 2024.

37. 1/11/22

Consideration Regarding Youth
Soccer Park Parking
Origin: Council Referral

At the Jan. 11, 2022 City Council meeting, the Council heard a written petition from Councilmember Suds Jain requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park. Council voted to place the item on a future agenda.

Considerations include:

1. Investigate ADA Improvements for parking

2. Investigate whether the City can engage a private operator to manage for parking

3. Investigate whether the 49ers can use their practice facility for parking

4. Determine the fair market value of VIP parking

A fee was adopted as part of the 23/24 Municipal Fee Schedule. Staff is also bringing forward a revised fee schedule as part of the 24/25 Municipal fee schedule based on benchmarking from surrounding agencies. The intent of the change is to create categories of users to ,

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
facilitate transparency in the fee schedule for special event parking while allowing for flexibility to adjust to market rates. [Parks & Recreation / City Manager’s Office]

38. 10/11/21 Construction of Lawn Bowl
Facility for Consideration

Origin: 2021 Priority Setting Session

On May 24, 2022, the City Council took action to place the written petition from Anthony Becker to discuss the construction of a new lawn bowl facility. The item was heard on June 21, 2022; however, the City Council did not approve additional funding for the project given the City’s competing priorities and limited resources.

Please note that while the City previously approved funding in the amount of $175,000 for the repair and maintenance of the Lawn Bowl facility (clubhouse); those funds were subsequently re-directed to other priority Parks and Recreation projects. However, in the Proposed FY24- 25 Capital Improvement Budget, a separate line item has been restored in the budget for the Department of Parks and Recreation in alignment with the Council’s prior direction. [Parks & Recreation Department]

39. 1/12/21 Lifecycle Costs/Benefits of
Artificial Surfacing, Including
Turf
Origin: Council Referral
At the Jan. 12, 2021 City Council meeting during the discussion on the schematic design of a park located at 1205 Coleman Avenue (Gateway Crossings), a discussion regarding turf arose. The Council directed staff to provide a study session on the pros and cons as well as lifecycle cost/benefits of artificial surfacing, including turf. This workload item has been delayed due to competing priorities and limited resources. [Parks & Recreation]

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

ENSURE COMPLIANCE WITH MEASURE J AND MANAGE LEVI’S STADIUM

40. 1/9/24

Information Regarding
Overtime Payments on
12/25/23 and 12/24/22 NFL
Football Games

Origin: Council Referral
At the Jan. 9, 2024 City Council meeting, during the reports of members and special committees, Councilmember Kathy Watanabe requested information on the overtime amounts and who authorized payment for the Dec. 25, 2023 and Dec. 24, 2022 NFL football games.

Only Police and fire regular employees were paid double time for the 12/24/22 game which is consistent with how non-holiday events were paid. A staffing mandate was issued and Council approved the double time offered to City staff and per diem (part-time) employees for the 12/25/23 game. The Niners declined to cover these costs, which totaled $110K. [Stadium Authority]

41. 7/11/23 Report Regarding July 2, 2023
Concacaf Gold Cup Soccer
Match between Mexico and
Qatar at Levi’s Stadium and
Event-Related Impacts
Origin: Council Referral
At the July 11, 2023 City Council meeting, a written petition from Lisa Gillmor and Kathy Watanabe was submitted to request a special meeting to receive a detailed report from, the new Stadium Manager, and staff to discuss the operations of the stadium both inside and outside in the surrounding community and issues related to the soccer match which took place on July 2, 2023 between Mexico and Qatar.

This item returned to Stadium Authority meeting on Oct. 24, 2023 with an informational report. The Council requested additional information about who is paying for the garbage pickup, parking plan, safety outside the stadium, tailgating and noise violations. As part of the Oct. 24 agenda item, staff also shared that Statements of Qualifications (SOQ) were being solicitated for an external review of event entry/security ►
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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
procedures and neighborhood impacts at Levi’s Stadium. The third-party assessment is currently underway and is expected to be completed by September 2024.

Staff plans to bring forward an agenda item in Summer 2024 to establish an ad-hoc Stadium Neighborhood Relations Committee, subject to the Council’s approval, to review the findings from the assessment and to discuss the potential formation of a standing Committee.

Recommendations resulting from this scope of work will assist the Stadium Authority and Stadium Manager in their respective planning and coordination efforts for future events at Levi’s Stadium. [Stadium Authority]

42. 10/4/22

Public Review of the Settlement
Agreement and Mutual Release
Dated Aug. 31, 2022
Origin: Council Referral
At the Oct. 4, 2022 City Council meeting, the Council heard a written petition submitted by Teresa O’Neill requesting to place an item on a future meeting for a public review of the Settlement Agreement and mutual release dated August 31, 2022 between the City of Santa Clara, the Santa Clara Stadium Authority, and the 49er Football Team Entities.

Also at this meeting, a written petition was submitted by Suds Jain requesting to set a study/briefing session for the public in which the terms of the 49ers settlement agreement are discussed as well as presentation of sources of revenues and a discussion on how the money is spent.

The Council voted to make the Settlement Agreement accessible on the City website and to schedule a study session in the future following completion of any pending litigation with the San Francisco 49ers, with a scope limited to the buffet and public safety cost.

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
The Settlement Agreement was posted on the Stadium Authority’s webpage in September 2022. Additionally, staff provided information regarding Stadium Authority revenues in the annual Stadium Authority Operating, Debt Service, and Capital Budget. The requested Study Session will be scheduled after the completion of pending litigation on buffet costs and public safety costs. [Stadium Authority / City Attorney’s Office]

43. 8/16/22

Establish Stadium
Neighborhood Relations
Committee

Origin: Referred to 2022 Priority Setting Session
On Aug. 16, 2022, a written petition from Suds Jain was submitted to consider creating a Neighborhood Stadium Relations Committee.

Council referred the item to a future agenda in early 2023. On Feb. 7, 2023, Council discussed the formation of a Neighborhood Stadium Relations Committee/Commission/Taskforce that will be funded by the Stadium Authority and provided feedback on its structure, including having meetings modeled after the Santa Clara
University/Neighborhood-University Relations Committee (NURC), and having meetings of this new Committee/Commission/Taskforce held on the Northside.

A third-party security procedures and neighborhood impacts assessment is currently underway. Staff plans to bring forward an agenda item in Summer 2024 to establish an ad-hoc Stadium Neighborhood Relations Committee, subject to the Council’s approval, to review the findings from the third-party assessment, which is expected to be completed by September 2024, and to discuss the potential formation of a standing committee. [City Manager’s Office / Stadium Authority]

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

44. 4/30/19 Report on Public Transit Riders
for Large Stadium Events
Origin: Council Referral
At the April 30, 2019 Stadium Authority meeting during the “Informational Report Transmitting Levi’s® Stadium Manager Responses to Stadium Authority Board Inquiries,” the Council requested a report on the number of public transit riders for large stadium events and for information on the relationship between costs of parking and increases in transit ridership. [Stadium Authority]

45. 3/13/18 Development of Stadium
Authority Financial Reporting
Policy
Origin: Council Referral
At the March 13, 2018 Stadium Authority meeting during the discussion on the Santa Clara Stadium Authority Budget Policy, Council directed staff to develop a Stadium Authority financial reporting policy in conjunction with the Stadium Authority Auditor and the external auditor.

The Stadium Authority prioritized the implementation of a financial management system which went live in FY 2022/23. Staff currently expects project completion in December 2024. [Stadium Authority]

ENHANCE COMMUNITY ENGAGEMENT AND TRANSPARENCY

46. 2/6/24 Consideration for Public
Presentations to occur at End
of Agenda
Origin: Council Referral to Governance and Ethics Committee At the Feb. 6, 2024 City Council meeting during the reports from members section of the meeting, Councilmember Kevin Park requested consideration for public presentations to be heard at the end of the agenda. This item was referred to the Governance and Ethics Committee and is currently scheduled for the June 3, 2024 Committee meeting. [City Manager’s Office]
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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

47. 12/19/23 Request for Speaking at Events Origin: Council Referral to Governance and Ethics Committee During the Dec. 19, 2023 City Council meeting, the Council heard a written petition from Anthony Becker requesting to draft a policy which covers speaking at public events and covers recognition documents such as proclamations. The Council referred the item to the Governance and Ethics Committee. The Governance and Ethics Committee received an informational report on the Council Policy 009 and Council Policy 020 on March 4, 2024. Staff will return to Council in Q2 2024 with recommendations to proposed amendments to the policies which address the Committee’s recommendations. [City Manager’s Office]

48. 7/11/23

AB 1234 Ethics Annual Training
and Review of Existing City
Ethics Documents
Origin: Council Referral
At the July 11, 2023 City Council meeting during the item “Discuss and Consider the Creation of an Independent Ethics Commission,” the Council directed staff to conduct a special meeting with Council to include AB1234 Ethics annual training with the City Attorney and to explore hiring a consultant for the review of existing City Ethics documents (e.g., Behavioral Standards of City Councilmembers and Code of Ethics and Values).

AB1234 training was completed on Oct. 26, 2023. The City has released the Request for Information on the ethics document review and the consultant should be selected in April 2024. The selected consultant shall provide an update to the Governance and Ethics Committee meeting in June 2024. [City Attorney’s Office]

49. 11/1/22 Censure Request of Mayor Lisa
Gillmor
Origin: Council Referral
At the Nov. 1, 2022 City Council meeting, a written petition was submitted by Lori Garmany to discuss a censure of Mayor Lisa Gillmor .,,.
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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
for leaking confidential closed session settlement information to the press, as well as writing a letter to Governor Gavin Newsom asking him to help her campaign donor. The petitioner further requested the incidents be referred to the Santa Clara County District Attorney’s Office.

Council referred this item to return to a future meeting date. [City Manager’s Office]

50. 6/7/22 Query Regarding Employment
and Sources of Income Filings
from Councilmember Park
Origin: Council Referral
At the June 7, 2022 City Council meeting, the Council heard a written petition submitted by Brian Doyle, requesting to discuss an explanation by Councilmember Kevin Park regarding apparent inconsistent statements in filings regarding his employment and sources of income at a future Council meeting. Council voted to withhold agendizing the item for a future date until claims and litigation from Brian Doyle are resolved.

Item to be reevaluated upon completion of Brian Doyle litigation. [City Attorney’s Office]

51. 8/17/21 Expand Councilmember District
Communication Options

Origin: 2021 Priority Setting Session
At the 2021 Priority Setting session, the Council received an update on plans to expand Council district communication options including a district-based monthly newsletter, provided to each City Councilmember to distribute to district constituencies. This effort began in February 2022 with Councilmember messages as part of the digital publication City Hall News.

Staff has continued to address this priority with the development of a plan to expand the reach of digital, district-based Mayor/District councilmember updates provided to the public by each City Councilmember. This effort began in February 2022 and was expanded in 2023 to include promotion through social media, the City website and

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TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates
GovDelivery. Currently staff is in the process of developing specific Mayor and district subscription lists aimed at evolving Mayor and district- focused updates to the community. These updates are proposed to go out on a monthly basis and would require additional staff support for design, legal review and distribution. [City Manager’s Office]

52. 2/1/21 Task Force on Diversity, Equity
& Inclusion

Origin: 2021 Priority Setting Session

The Task Force on Diversity, Equity and Inclusion (DEI) was established in response to concerns related to the George Floyd police brutality incident. The purpose of the task force was to review and evaluate whether changes were needed to current City of Santa Clara Police policy and procedures. While the Task Force met for several months, the Task Force is not currently active.

At the Jan. 25, 2022 City Council meeting, the Task Force on Diversity, Equity, and Inclusion provided an update regarding its work from October through December 2021. The verbal update included the Task Force’s latest community listening session and a recap on recommendations related to the observance of Columbus Day and Indigenous Peoples’ Day. The Task Force was subsequently suspended due to competing priorities and staffing limitations.

Given the importance of the work, the City Manager’s office, in coordination with the Human Resources and Fire Department, will develop and implement Diversity, Equity and Inclusion efforts for City employees in FY2024/25. [City Manager’s Office]

Rev. 3/22/24

TABLE 2 - INITIATIVES REFERRED FOR FURTHER ACTION

Priority
Area

Origin Initiative Description / Updates

53. 10/2/18 Campaign Signs on Public
Property
Origin: Council Referral
At the Oct. 2, 2018 City Council meeting, a written petition was heard by William Eserini regarding the use of City property for political campaign purposes, Council directed staff to amend the sign ordinance to prohibit campaign signs on public property. The City Attorney’s Office intends to review the City’s existing campaign sign ordinance, in order to determine if legal or other updates are necessary. [City Attorney’s Office]

PROMOTE SUSTAINABILITY AND ENVIRONMENTAL PROTECTION

54. 6/7/22

Financial Feasibility of Rooftop
Solar for Santa Clara
Homeowners
Origin: Council Referral
At the June 7, 2022 City Council meeting, the Council heard a public presentation regarding financial incentives for solar panels. The Council directed staff to conduct a cost-benefit analysis on installing rooftop solar and to identify ways to make rooftop solar financially feasible for Santa Clara homeowners. In 2022, SVP commissioned Aspen Consulting to do an analysis on residential solar. Staff received the report but took no action on creating a new single-family residential program to date due to staff capacity. However, a multi-family program is available. SVP created two new commercial programs to add more solar generation. In 2023 SVP launched a nonprofit solar grant program and re-launched a commercial solar rebate program that started in January of 2024. Multi- family complexes are eligible for this solar rebate for their common areas.

Staff is considering potentially enhancing the program to link solar directly with tenants, with a focus on lower-income tenants. [Silicon Valley Power]

Rev. 3/22/24

COMPLETED OR NO FURTHER ACTION

Table 3 includes items referred to Priority Setting Sessions and additional items referred by the City Council which have been completed or require no further action. The items are categorized by Council Priority Areas and provide an outcome on the referred item.

TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes

DELIVER AND ENHANCE HIGH-QUALITY EFFICIENT SERVICES AND INFRASTRUCTURE

55. 8/16/22 Expansion of Cemetery Hours at
Mission City Memorial Park
Origin: Council Referral
At the Aug. 16, 2022 City Council meeting, a member of the public requested that the Mission City Memorial Park cemetery hours return to the pre-pandemic schedule and include Sunday open hours. The City Council directed staff to explore the option of expanding cemetery hours to
include Sunday hours. Due to continue limited staffing at the cemetery, the Department of Parks and Recreation developed a pilot program that would re-open the cemetery on Sundays, but without office staff on site. This pilot was tested during the 2023 holiday season and has been implemented officially since February 2024. The Mission City Memorial Park expanded hours on Sundays are now 9 a.m. - 5 p.m. [Parks & Recreation]

56. 7/12/22

Consideration of Traffic Calming
Measures on Cabrillo Avenue
Origin: Council Referral

At the July 12, 2022 City Council meeting, the Council heard and approved a Written Petition submitted by Cecilia Aguiar requesting to place an item on the agenda of a future City Council meeting to consider traffic calming measures on Cabrillo Avenue. On October 4, 2022, staff provided an update on the written petition and followed up with Council on March 21, 2023 with additional information on certain Neighborhood Traffic Calming Policy requirements.
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TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes
Staff completed a traffic calming study for the subject portion of Cabrillo Avenue which resulted in the installation of an all-way stop sign at Cabrillo Avenue and Briarwood Avenue and additional street signage and pavement striping improvements along the corridor. [Public Works]

57. 1/25/22

Consideration of current janitorial
services contract renewal
Origin: Referred to 2022 Priority Setting Session from Jan. 25, 2022 City Council meeting
The request was to consider a contract renewal for janitorial services based on public comment experiences with vendor. Staff initiated an RFP process for janitorial services in Q2 of 2022 and provided a report to the Council for services commencing in 2023. Staff engaged Council regarding options for the new agreements and included Council feedback in regard to wage theft, prevailing wage, collective bargaining and labor peace. This feedback was included in the RFP and on April 18, 2023 Council approved a new janitorial contract with Impec Group, inc. which commenced July 1, 2023. [Public Works]

58. 2/1/22 Procurement Reform
Recommendations

Origin: 2021 Priority Setting Session
Staff revised and brought forward a draft ordinance to Council. The Council voted to adopt the recommended procurement reforms and approved the proposed reforms on August 30, 2022. The Finance Department continues ongoing work to make purchasing and contract management improvements to the procurement process. [Finance]

59. 8/17/21 Internet Equity and WiFi

Origin: 2021 Priority Setting Session

The City does not have a franchise agreement for Wi-Fi internet services.

Silicon Valley Power offers free outdoor Wi-Fi service provided by Silicon Valley Power Meter Connect. This program is made possible by the new advanced metering system put in place by SVP. These meters have a ◄
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TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes
separate channel that provides free internet. There is no separate funding source and there is no current set expiration date.

Santa Clara City Library offers free hotspots and Chromebooks for checking out. Currently, the City has 180 Wi-Fi access points at City facilities providing public Wi-Fi. In addition, the City is implementing connectivity in parks for free Wi-Fi as part of park rehabilitation efforts, subject to budget and fiber availability.

The Emergency Broadband Benefit is an FCC program to help families and households struggling to afford internet service during the COVID-19 pandemic. The Affordable Connectivity Program replaced the Emergency Broadband Benefit on December 31, 2021. The Affordable Connectivity Program stopped accepting new applications and enrollments on February 7, 2024. The last fully funded month of the program is April 2024. Absent additional funding from Congress, the Affordable Connectivity Program can only provide the discount to households for May 2024. As a result, the FCC has begun taking steps to wind the program down. [Silicon Valley Power]

PROMOTE AND ENHANCE ECONOMIC, HOUSING AND TRANSPORTATION DEVELOPMENT

60. 6/27/23

Transient Occupancy Tax Rate
Increase
Origin: Council Referral
At the June 27, 2023 City Council meeting during the discussion of the budget, the Council directed staff to bring forward a separate resolution to increase the Transient Occupancy Tax rate by one percentage point effective Jan. 1, 2024 (Item 5A). Item was completed November 2023. [Finance]

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TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes

61. 1/25/22

Review of the Senior Advisory
Commission Transportation
Interest Letter for a Transportation
Needs Analysis
Origin: Referred to 2022 Priority Setting Session
At the Jan. 25, 2022 City Council meeting, the Senior Advisory Commission submitted a transportation interest letter (dated 5/24/21) requesting a study of “potential transportation needs and gaps in service for seniors” with a focus on additional transit options (i.e., shuttle) besides current VTA bus and light rail service.

On Nov. 20, 2023, the City of Santa Clara in partnership with the City of Cupertino and the State of California, launched a new public on-demand rideshare service in the southern half of Santa Clara called Silicon Valley Hopper. [Public Works]

62. 10/26/21 Modernization of Business
License Tax
Origin: 2021 Priority Setting Session

On November 8, 2022, Santa Clara voters passed Measure H by nearly 60% to modernize the City’s Business License Tax program. Measure H changed the City’s tax rate to a flat rate of $45 per employee per business and $15 per rental unit for landlords with annual adjustments, subject to the consumer price index (CPI) but capped to no more than a 5% increase. The modernized program went into effect on July 1, 2023. [City Manager’s Office / Finance]

63. 6/22/21 Policy Discussion on Data
Centers

Origin: Referred to 2022 Priority Setting Session
On June 22, 2021, a written petition was submitted from Suds Jain for a policy discussion on data centers to help our data centers to become emissions free. Council referred the item to the Priority Setting Session.

In June 2022, the City Council adopted an updated Climate Action Plan (CAP) that aims to take an equitable, inclusive, and pragmatic approach to holistically addressing climate change in a way that not only reduces (i (i

Rev. 3/22/24

TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes
greenhouse gas emissions and builds resiliency to anticipated climate impacts, but also brings other vital social and economic co-benefits for our city. The CAP included the following three actions related to data centers:

1. Action B-1-7: Carbon-neutral data centers: Require all new data centers to operate on 100% carbon neutral energy, with offsets as needed. This requirement does not apply to data centers with planning application approval within six months of the CAP adoption date.

2. Action B-3-6: Alternative backup generators: Provide information and technical assistance to data centers and other large commercial users to transition from diesel to lower-carbon backup generators (e.g., renewable diesel).

3. Action B-3-7: Renewable electricity for new data centers: Support convening of a data center working group to identify and implement renewable electricity purchasing options for commercial customers. [Community Development / Silicon Valley Power]

64. 2/1/21 COVID-19 Recovery & Plan for
Re-Opening, post COVID-19

Origin: 2021 Priority Setting Session
The City implemented COVID-19 relief programs for those impacted by COVID-19 including: Food for Families, Meals to Go Senior Nutrition Program, Emergency Rental Assistance Program, Energy Efficiency Grants for Businesses, Small Business Assistance Grants, Help Your Neighbor, Utility Bill Assistance. The City of Santa Clara has expanded hours of service to the public. [Citywide]

65. 12/20/18 Shared Mobility Program
(eScooters and Bikes)

Origin: Council Referral
The Shared Mobility Program has been initiated and service providers are able to submit applications for operating permits.
(i

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TABLE 3 - COMPLETED OR NO FURTHER ACTION

Priority
Area

Origin Item

Outcomes
At the Dec. 20, 2018, this item was referred by the Council. The Shared Mobility Program was approved by the City Council on Dec. 7, 2021. Since Council approval, the City has issued past annual Shared Mobility operating permits (bicycle and scooter) to Bird and Veo for operations during FY 2022/23 and to Bird and Lime for FY 2023/24 to operate a total of 450 shared scooters in Santa Clara. Staff is working on the next operating permit process to solicit proposals and determine the operators for FY 2024/25. [Public Works]

ENHANCE COMMUNITY SPORTS, RECREATIONAL AND ARTS ASSETS

66. 4/18/23

Request for Staff Review of
Construction Cost Index in
Upcoming Year
Origin: Council Referral

At the April 18, 2023 City Council meeting, during the “Action on a Resolution Establishing the Average Per-Acre Land Values and Park Development Costs to be used in Setting the Parkland In-Lieu Fees for New Residential Development for FY 2023/24,” Council adopted Resolution 23-9220, and by consensus, requested staff review the construction cost index increase for next year.

On April 18, 2023, Council adopted Resolution 23-9220 that includes the direction to use the Construction Cost Index in future park improvement value component for computation of fee increases. Park in lieu fees are reviewed by Council on an annual basis as found in City Code 17.35. [Parks & Recreation]

67. 4/19/22 BMX Track Origin: Council Referral
At the April 19, 2022 City Council meeting, a written petition from Nick Valencia was submitted to discuss the future of the BMX track located on City property at 5451 Lafayette Street. The Council voted to place the item

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Area

Origin Item

Outcomes
on a future agenda and provide a report with a status of the audit, USA BMX willingness to work with PAL, whether Parks & Recreation Department can operate the BMX track, and the status of the PayPal accounts. City Staff met with BMX park users and representatives from USA BMX to facilitate conversations on a resolution. However, USA BMX refused to partner and/or sanction the programming if PAL continued as operator. Council did not direct staff to remove PAL as the operator and PAL continues to provide programming at the site three days a week. [Parks & Recreation]

ENSURE COMPLIANCE WITH MEASURE J AND MANAGE LEVI’S STADIUM

68. 4/4/23 Request to Subpoena and
Compel the Production of a Full
Set of FIFA World Cup 2026
Levi’s Stadium Santa Clara
Documents

Origin: Council Referral
At the April 4, 2023 City Council meeting, the Council heard a written petition from Lisa Gillmor requesting an item on the agenda to subpoena and compel the production of a full and complete set of FIFA World Cup 2026 Levi’s Stadium Santa Clara Documents from the San Francisco 49er Management Company, Bay Area Host Committee, or other entity as appropriate. Council directed staff to return after a scheduled meeting with options to retrieve documents needed for FIFA World Cup event and potential Super Bowl 60 on May 23, 2023. At the May 23, 2023 meeting, Council voted to approve a motion which included direction to negotiate an information sharing agreement among all involved parties, and guiding principles for FIFA World Cup 2026 events.

The documents requested has been obtained pursuant to the terms of the information sharing agreement. [City Attorney’s Office] ►
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Outcomes

69. 11/16/21 Levi Stadium Curfew and
Violation Fee

Origin: 2021 Priority Setting Session

The City Council voted on Nov. 16, 2021 to direct the City Manager to provide exemptions under Conditions of Approval P22(c) for up to five weeknight concerts per year at Levi’s Stadium, including pyrotechnics ending no later than 11 p.m. on Sunday through Thursday. If there are other additional requests beyond the five requested per year, the City Manager will bring those requests to Council for discussion. [City Manager’s Office]

ENHANCE COMMUNITY ENGAGEMENT AND TRANSPARENCY

70. 12/19/23 Resolution to Address Constituent
Concerns regarding Middle East
Conflict
Origin: Council Referral
At the Dec. 19, 2023 City Council meeting, a written petition was submitted from Kevin Park to consider a resolution addressing the concerns brought by constituents at the Dec. 12, 2023 City Council meeting. The item was heard on Dec. 19, 2023. A motion was made to adopt Reso. 23-9299 in support of United Against Hate and accept staff's revision to remove “anti- Palestine" from the Resolution. [City Manager’s Office]

71. 11/7/23 Release of the Investigative
Findings Prepared by the Van
Dermyden Makus Law Firm
Origin: Council Referral
At the Nov. 7, 2023 City Council meeting, the Council heard a written petition from Anthony Becker requesting to place an item on a future Council agenda to consider releasing to the public the investigative findings prepared by the Van Dermyden Makus Law Firm regarding a complaint of alleged misconduct at the Aug. 30, 2022 Closed Session meeting. The Council voted to release the report at the Dec. 12, 2023 City Council meeting. The item was heard on Dec. 12, 2023 and Council voted to release full report with staff names redactions only. This report has been .,,.
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Area

Origin Item

Outcomes
released and it is available as post agenda materials on the City’s website. [City Attorney’s Office]

72. 6/21/23 Non-Compliance with FPPC Law
and Regulations
Origin: Written Petition Regarding Non-Compliance with FPPC Law and Regulations
At the June 21, 2022 City Council meeting, the Council heard a written petition submitted by Brian Doyle requesting to consider an explanation from Councilmember Karen Hardy and Councilmember Raj Chahal regarding non-compliance with FPPC law and regulations, the City of Santa Clara Lobbyist Ordinance, and Council Policy 050. The Council voted to request to defer the item until litigation is resolved.

FPPC determination letter finding no legal violations renders this matter moot. [City Attorney’s Office]

73. 10/18/22

Grand Jury Report Findings and
Responses
Origin: Council Referral

At the Oct.18, 2022 City Council meeting, the Council heard two written petitions related to the Grand Jury report.
1) Action on a Written Petition submitted by Mayor Lisa Gillmor requesting to place an agenda item at a future council meeting regarding a Santa Clara Anti-Corruption Reform Plan in response to the Santa Clara County Grand Jury Report titled "Unsportsmanlike Conduct: Santa Clara City Council.”
2) Action on a Written Petition submitted by Councilmember Suds Jain requesting to place an agenda item at a future council meeting to Discuss:
1) The Grand Jury Report and how to respond to the Findings and Recommendations and how the City might implement some of the -,~
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Area

Origin Item

Outcomes
Recommendations; and 2) Workplan and Schedule for the Governance and Ethics Committee.

Council directed staff to schedule special meetings for Council feedback and consideration of Grand Jury findings and recommendations and deny Items 5.B and 5.C (which includes Mayor Gillmor’s petition). The City provided responses to the Grand Jury Report on Dec. 14, 2022 and Jan. 4, 2023. [City Manager’s Office]

74. 9/27/22 Discussion Regarding
Communication Sent on Council
Letterhead and Corresponding
Policy
At the Sept. 27, 2022 City Council meeting, the Council heard a Written Petition submitted by Anthony Becker requesting an item be placed on a future Council agenda to discuss Mayor Lisa Gillmor's request concerning the "Related Company and prevailing wages issue, as well as a report on the claim from the Union of Painters made with the Department of Industrial Relations.

At the Oct. 4, 2022 City Council meeting, the Council voted to refer the item to the Governance and Ethics Committee. Item was referred to Governance and Ethics Committee. At the March 13, 2023 Governance and Ethics Committee meeting, the Committee discussed the Council letterhead and correspondence policy. No action was taken on the item. [City Manager’s Office]

75. 9/27/22 Expansion of Outreach Beyond
Noticing Requirements for
Tasman East Specific Plan
Amendment Study Session
At the Sept. 27, 2022 City Council meeting, the Council expanded outreach beyond noticing requirements for study session for the Tasman East Specific Plan Amendment to include noticing of neighboring property owners within a quarter mile of the plan area. At the Dec. 6, 2022 Council meeting, this item was completed with an update. [Community Development]

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76. 2/1/21 Councilmember Conflict of
Interest

Origin: 2021 Priority Setting Session

City staff conducts a review of City Council and Authorities meeting agendas when published for addresses and properties listed in agenda items. The addresses are searched in the City GIS system that contains a database of Councilmember-owned property. When there are instances that the address comes up in the search, staff defers to the City Attorney’s Office to make the determination of conflict of interest. If the address is located within a radius (1,000 feet or less than 500 feet) of the Councilmember’s property, staff distributes an email outlining the agenda item(s) and provides this information. For all other matters, the City Council appropriately self-reports on any potential conflicts of interest. [City Manager’s Office]

77. 2/1/21 Elected Police Chief and City
Clerk Ballot Measure
Origin: 2021 Priority Setting Session
At the July 11, 2023 City Council meeting, the Council heard a written petition submitted by Councilmember Suds Jain requesting to place an item on a future agenda to establish a budget for the support of public meetings and outreach, for the Charter Review Committee, City Webpages, and the Cost of Placing Measures on the Ballot.

On July 18, 2023, a seven-member Charter Review Committee was established for the purpose of making a recommendation to the City Council on what, if any, changes should be made to the Charter provisions providing for an elected Chief of Police and/or an elected City Clerk. On November 7, 2023, the Council voted to recommend ballot measures to the March 2024 election ballot.

Two Charter Amendments (Measure A and Measure B) were placed on the March 5, 2024 ballot. Measure A would have changed the position of .,,. ,.,,

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Origin Item

Outcomes
elected City Clerk to appointed City Clerk and Measure B would have changed the position of Chief of Police from elected to appointed. Both measures failed. Consequently, the charter will not be amended and both positions will be up for election on the November 2024 ballot. [City Manager’s Office]

78. 2/1/21 Elections/Redistricting

Origin: 2021 Priority Setting Session
At the July 6, 2021 City Council meeting, the City Council adopted a Resolution establishing an Independent Redistricting Commission to conduct public engagement and recommend a new City Council District election map based on 2020 U.S. Census data.

The Independent Redistricting worked to adopt a new City Council District map based on Census 2020 data through a community engagement process with public hearings. The Independent Redistricting Commission presented the City Council the adopted Council map for approval and Council adopted an ordinance amending the District Map for the November 2022 election. [City Manager’s Office]

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