City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Cafeteria - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
01/16/2024
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).
Via Zoom:
https://santaclaraca.zoom.us/j/91316665755
Meeting ID: 913 1666 5755
Or join by phone: 669-900-6833
CALL TO ORDER AND ROLL CALL
Chair Caldwell called the Parks & Recreation Commission Meeting to order at 7:00 PM.
Chair Dana Caldwell, Commissioner Maureen Chu, Commissioner Eversley Forte, Vice Chair Sajid Hai, and Commissioner Vikas Gupta Present 5 -
Commissioner Kelly Cox, and Commissioner Brittany RickettsAbsent 2 - Commissioner Chu made a motion, seconded by Commissioner Forte, to excuse Commissioner Cox and Commissioner Ricketts.
Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -
CONSENT CALENDAR
01/16/2024Parks & Recreation Commission Meeting Minutes
1.A 24-1518 Action on the Parks & Recreation Commission Minutes of the November 21, 2023 Meeting
Recommendation: Approve the Parks & Recreation Commission Minutes of the November 21, 2023 Meeting.
Commissioner Chu made a motion, seconded by Vice-Chair Hai, to recommend approval of the November 21, 2023 Parks & Recreation Commission Minutes.
Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -
PUBLIC PRESENTATIONS
The following individuals spoke during the Public Presentation section of the meeting:
· Karen Cornwell
· Kirt Iverson
· Wendy
· Sisir Kudua
· Zoey Hu
· Hok Teoh (Jerry)
· Pablo Borceguin
· John Jiang
· Roumen Boyadjiev
GENERAL BUSINESS
2. 24-1526 Parks & Recreation Commission Work Plan Goals for FY2023/24 Recommendation: Report on activities and efforts in support of the Commission’s Work Plan Goals for FY 2023/24.
Commissioner Chu made a motion, seconded by Vice-Chair Hai, to amend Goal A and add, "Create a standardized form with staff and subcommittee members to be used by commissioners during their site visits to parks and recreation facilities." The subcommittee will consist of Chair Caldwell, Commissioner Chu, and Commissioner Gupta.
Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -
01/16/2024Parks & Recreation Commission Meeting Minutes Final Work Plan Goals for FY 2023/24, As Amended
Goal A: 1) Review park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources; and 2) Create a standardized form with staff and subcommittee members to be used by commissioners during their site visits to parks and recreation facilities.
Goal B: 1) Review and solicit community input on the existing City park rehabilitation projects based on the current Capital Improvement Program (CIP) Budget and schedule; and 2) Review residential developer proposed schematic designs for new neighborhood parks that serve new residential development.
Goal C: 1) Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2024; and 2) Participate in Citywide Special events.
Goal D: 1) Partner with at least one other City commission to build on/expand at least one existing Parks & Recreation event by adding one extra element for patrons to interact with during the event.
Goal E: 1) Participate in the Parks & Recreation Master Plan process.
Goal F: 1) Consider the annual budget of the Parks & Recreation Department during the budget preparation process and make recommendations with respect thereto to the City Manager and City Council.
Commissioner Chu made a motion, seconded by Vice-Chair Hai, to approve the Work Plan Goals for FY 2023/24, as amended.
Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -
01/16/2024Parks & Recreation Commission Meeting Minutes
STAFF REPORT
Deputy Director Seale reported on the Montague Park Rehabilitation Project, which is expected to be completed by the end of March 2024. The Fairway Glen Park restroom building requires electrical work and inspections, and is also expected to be completed by the end of March 2024. The Magical Bridge All-Inclusive playground construction is on schedule, with project completion during summer 2024. The Westwood Oaks Park Playground Rehabilitation Project is on schedule. Henry Schmidt Park Playground Rehabilitation Project is moving to Council for Phase 2 design planning to develop construction documents and the final bid set.
Recreation Manager Castro reported on the First Piano Recitals at Wilcox Theater. Over 100 children performed on the grand piano. Staff is working on seeking pool availability for swimmers due to the closure of the ISC (International Swim Center). Preparing for the 2024 Special Events Season.
COMMISSIONERS REPORT
Chair Caldwell: Attended the Tree Lighting Event. “Great event!”. Enjoyed the community turnout. He is watching the progress on the Westwood Oaks Park Playground Rehabilitation Project. Commented on how Parks Division staff does a great job of keeping the park clean and trash free.
Commissioner Chu: Attended the Tree Lighting Event and thought it was fantastic. The event had a large turnout. Suggested having more food trucks as there were long lines and wait times. Watched “The Nutcracker” at the Mission City Performing Arts Center. Suggested a ticketing vendor could be hired to aid in the process. Inquired about the picture used for recreation programming and the selection process. Visited Henry Schmidt Park to monitor the improvements.
Commissioner Forte: Attended the Holiday Tree Lighting Event.
Commissioner Gupta: Walked Central Park. He noted the progress of the Magical Bridge All-Inclusive Playground construction.
Commissioner Hai: Visited Jenny Strand Park. Noted the construction at Westwood Oaks Park.
ADJOURNMENT
Commissioner Chu made a motion, seconded by Commissioner Gupta, to adjourn the Parks & Recreation Commission meeting at 8:11 PM, until the next regular meeting on Tuesday, February 20, 2024, at 7:00 PM.
01/16/2024Parks & Recreation Commission Meeting Minutes
Aye: Chair Caldwell, Commissioner Chu, Commissioner Forte, Vice Chair Hai, and Commissioner Gupta
5 -
Excused: Commissioner Cox, and Commissioner Ricketts2 -
MEETING DISCLOSURES
01/16/2024Parks & Recreation Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.