User and Regulatory Fee Study — City Council and Authorities Concurrent, April 9, 2024

User and Regulatory Fees
Cost of Service Analysis

City of Santa Clara
Cost of Service Analysis
Fee Type Page
Assistant City Clerk's Office Fees 3
City Manager's Office Fees 9
Community Development Fees 15
Building 16
Planning 28
Housing and Community Services 35
Electric (SVP) Fees 41
Finance - Municipal Services Division Fees 55
Fire Department Fees 64
Community Risk Reduction Fees 65
Training and Resources Fees 10
Police Department Fees 108
Public Works Fees 121
Engineering and Encroachment Permit Fees 122
Streets, Storm Drain, and Solid Waste Fees 155
Water and Sewer Fees 170
Assistant City Clerk's Office Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Assistant City Clerk Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office FY 23/24 Adopted Expenses [a] Program 2311 2312 2313
Fund # Fund Desc Account Desc Council Admin Public Info Political
Reform Subtotal Adjust Total Notes
001 General Fund 87010 - Salary And Wages - Regular $197,157 $376,336 $181,687 $755,180 $0 $755,180 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0
001 General Fund 87020 - Salary And Wages - As Needed $51,020 $0 $0 $51,020 ($51,020) $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $1,071 $0 $0 $1,071 ($1,071) $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($88,896) $0 $0 ($88,896) $88,896 $0 001 General Fund 1 Salary Accounts $160,352 $376,336 $181,687 $718,375 $36,805 $755,180 001 General Fund 87212 - PERS - Misc $67,031 $127,956 $61,774 $256,761 $0 $256,761 001 General Fund 87221 - Medicare $3,048 $5,587 $2,722 $11,357 $0 $11,357 001 General Fund 87222 - Social Security $11,989 $23,195 $11,058 $46,242 $0 $46,242 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0
001 General Fund 87230 - Health Allocation $19,069 $60,743 $22,864 $102,676 $0 $102,676 001 General Fund 87241 - Dental - City Paid $413 $852 $385 $1,650 $0 $1,650 001 General Fund 87242 - Long Term Disability-City Paid $722 $1,251 $570 $2,543 $0 $2,543 001 General Fund 87243 - Vision- City Paid $167 $344 $155 $666 $0 $666 001 General Fund 87250 - Basic Life Insurance $105 $241 $122 $468 $0 $468 001 General Fund 87271 - VEBA $900 $1,860 $840 $3,600 $0 $3,600 001 General Fund 87272 - EAP $71 $149 $68 $288 $0 $288
001 General Fund 87274 - Auto Allowance $1,980 $4,080 $2,340 $8,400 $0 $8,400 001 General Fund 87275 - Mobile Phone Allowance $576 $1,488 $816 $2,880 $0 $2,880 001 General Fund 87390 - OPEB $5,475 $11,315 $5,110 $21,900 $0 $21,900 001 General Fund 2 Benefit Accounts $111,546 $239,061 $108,824 $459,431 $0 $459,431 001 General Fund 87500 - Operating Supplies $0 $1,215 $541 $1,756 $0 $1,756 001 General Fund 87825 - Conference, Travel and Training $4,268 $0 $1,624 $5,892 $0 $5,892 001 General Fund 87865 - Subscription Based IT $0 $190,941 $0 $190,941 $0 $190,941 001 General Fund 87870 - Contractual Serv Not Class $238 $23,712 $0 $23,950 ($23,950) $0 001 General Fund 87930 - City's Membership $2,922 $0 $0 $2,922 ($2,922) $0 001 General Fund 3 Mat/Serv/Sup $7,428 $215,868 $2,165 $225,461 ($26,872) $198,589 001 General Fund 87650 - Technical Services Maintenance $111,486 $0 $0 $111,486 $0 $111,486 001 General Fund 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $111,486 $0 $0 $111,486 $0 $111,486 Subtotal $390,812 $831,265 $292,676 $1,514,753 $9,933 $1,524,686 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $1,524,686
Productive Hours 8,388 [b]
Total $182
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $1,214,611 80% $145
Equipment $0 0% $0
Materials / Supplies $310,075 20% $37
Other Costs $0 0% $0
Overhead $0 0% $0
Total $1,524,686 100% $182
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Assistant City Clerk's Office Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $755,180
Benefit Accounts $459,431
Total 0.61
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 75% 1,398
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.49 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant City Clerk $89 $54 $143 1.49 $212 $37 $0 $249 Senior Management Analyst $82 $50 $132 1.49 $197 $37 $0 $234 Deputy City Clerk $75 $45 $120 1.49 $179 $37 $0 $216
Staff Aide I $52 $31 $83 1.49 $124 $37 $0 $161
Office Records Specialist $46 $28 $74 1.49 $110 $37 $0 $147 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 6.00 2,080 12,480 $820,810 $66 $182 2.76 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort.
[c] Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Clerk Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost Recovery Information
Fee Description Labor Time Hourly Rate
Estimated
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
Lobbying Activities
1 Annual Registration Fee 4.25 x $182 = $774 $764 99% $773 100% [a] 2 Prorated Registration Fee 2.00 x $182 = $364 $359 99% $364 100% [b] 3 Amended Registration Fee 1.00 x $182 = $182 $179 98% $182 100% [c] 4 Client Registration Fee 0.75 x $182 = $137 $134 98% $136 100% per client 5 Delinquent Fee $25 $25 per day [d]
[a] Annual registration is due by January 15th of a given year. [b] Persons registering for the first time after June 30th of a given year. [d] Up to a maximum of $500.00.
[c] Lobbyists with a change to registration information shall file an amended registration within fifteen (15) days of such change if he or she has accepted a new client for compensation in excess of five hundred dollars ($500.00).

City Manager's Office Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - City Manager
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
FY 23/24 Adopted Expenses [a] Program 1021 1022 1031 1032 1033 Fund # Fund Desc Account Desc Policy
Intergov'
Rel'tns
Day to Day
Ops Strat Planning
Outreach &
Engage Subtotal Adjust Total Notes
001 General Fund 87010 - Salary And Wages - Regular $543,454 $78,267 $651,201 $467,587 $409,561 $2,150,070 $0 $2,150,070 001 General Fund 87020 - Salary And Wages - As Needed $0 $0 $211,353 $0 $0 $211,353 $0 $211,353 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 ($513,000) $0 $0 ($513,000) $513,000 $0 001 General Fund 1 Salary Accounts $543,454 $78,267 $349,554 $467,587 $409,561 $1,848,423 $513,000 $2,361,423 001 General Fund 87212 - PERS - Misc $188,089 $24,868 $236,455 $167,716 $142,621 $759,749 $0 $759,749 001 General Fund 87221 - Medicare $8,148 $1,179 $9,987 $7,069 $6,183 $32,566 $0 $32,566 001 General Fund 87222 - Social Security $19,061 $2,669 $28,646 $17,517 $20,989 $88,882 $0 $88,882 001 General Fund 87230 - Health Allocation $37,943 $5,097 $51,078 $32,879 $46,409 $173,406 $0 $173,406 001 General Fund 87241 - Dental - City Paid $578 $84 $959 $552 $659 $2,832 $0 $2,832 001 General Fund 87242 - Long Term Disability-City Paid $898 $122 $1,545 $827 $909 $4,301 $0 $4,301 001 General Fund 87243 - Vision- City Paid $234 $36 $386 $220 $267 $1,143 $0 $1,143 001 General Fund 87250 - Basic Life Insurance $223 $32 $286 $197 $246 $984 $0 $984 001 General Fund 87271 - VEBA $990 $150 $1,980 $1,080 $1,380 $5,580 $0 $5,580 001 General Fund 87272 - EAP $101 $12 $173 $95 $114 $495 $0 $495 001 General Fund 87274 - Auto Allowance $8,010 $1,194 $8,064 $6,744 $5,748 $29,760 $0 $29,760 001 General Fund 87275 - Mobile Phone Allowance $768 $96 $1,056 $672 $1,536 $4,128 $0 $4,128 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87390 - OPEB $7,663 $1,092 $12,775 $7,305 $8,760 $37,595 $0 $37,595 001 General Fund 2 Benefit Accounts $272,706 $36,631 $353,390 $242,873 $235,821 $1,141,421 $0 $1,141,421 001 General Fund 87500 - Operating Supplies $11,896 $0 $30,870 $0 $0 $42,766 ($42,766) $0 001 General Fund 87600 - Maintenance $0 $0 $233,285 $0 $0 $233,285 ($233,285) $0 001 General Fund 87710 - Adver And Community Promotion $0 $0 $5,824 $0 $212,867 $218,691 ($218,691) $0 001 General Fund 87800 - Miscellaneous Serv & Supplies $0 $0 $330,000 $0 $0 $330,000 ($330,000) $0 001 General Fund 87810 - Utilities Expenses $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $0 $0 $0 $34,789 $0 $34,789 ($34,789) $0 001 General Fund 87865 - Subscription Based IT $0 $0 $0 $0 $27,440 $27,440 ($27,440) $0 001 General Fund 87870 - Contractual Serv Not Class $38,940 $124,085 $456,936 $3,121 $175,436 $798,518 ($798,518) $0 001 General Fund 87930 - City Membership $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87940 - Mandated Program Costs $0 $0 $41,154 $0 $0 $41,154 ($41,154) $0 001 General Fund 3 Mat/Serv/Sup $50,836 $124,085 $1,098,069 $37,910 $415,743 $1,726,643 ($1,726,643) $0 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $35,973 $0 $0 $35,973 ($35,973) $0 001 General Fund 87650 - Technical Services Maintenance $0 $0 $657,744 $0 $0 $657,744 ($657,744) $0 001 General Fund 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $0 $0 $693,717 $0 $0 $693,717 ($693,717) $0 Subtotal $866,996 $238,983 $2,494,730 $748,370 $1,061,125 $5,410,204 ($1,907,360) $3,502,844 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $3,502,844
Productive Hours 21,063 [b]
Total $166
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $3,502,844 100% $166
Equipment $0 0% $0
Materials / Supplies $0 0% $0
Other Costs $0 0% $0
Overhead $0 0% $0
Total $3,502,844 100% $166
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - City Manager's Office
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $2,361,423
Benefit Accounts $1,141,421
Total 0.48
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Chief Operating Officer $207 $100 $307 1.12 $342 $0 $0 $342 City Manager $201 $97 $298 1.12 $333 $0 $0 $333
Assistant City Manager $180 $87 $267 1.12 $297 $0 $0 $297 Assistant to the City Manager $122 $59 $181 1.12 $202 $0 $0 $202 Public Information Officer $117 $57 $174 1.12 $194 $0 $0 $194 Development Project Manager $108 $52 $161 1.12 $180 $0 $0 $180 Management Analyst / Com. & Outreach Mgr $86 $42 $128 1.12 $142 $0 $0 $142 Management Analyst $75 $36 $111 1.12 $124 $0 $0 $124
Executive Assistant to the City Manager $74 $36 $109 1.12 $122 $0 $0 $122 Communications Coordinator $63 $30 $93 1.12 $104 $0 $0 $104 Staff Aide I $52 $25 $77 1.12 $85 $0 $0 $85
Office Specialist III $49 $24 $73 1.12 $81 $0 $0 $81
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 11.30 2,080 23,504 $2,594,931 $110 $166 1.51 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort.
[c] Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees City Manager Fees
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service $297 $124 Cost Recovery Information
Fee Description
Asst
CM
Mgmt
Analyst Total
Asst
CM
Mgmt
Analyst
Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Notes
1 No-Fee Parade Permit (For Santa Clara non-profit
organizations)

1.00 3.00 4.00 $297 $372 $669 no fee 0% no fee 0% [a]
[a] Pursuant to Resolution No. 18-8606, no fee is charged.

Community Development Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Building
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Assistant Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Asst Dir. of Community Development 0.23 2,080 216 1,864 429 100% 0% 100% 429 - 429 Associate Planner 1.25 2,080 216 1,864 2,330 20% 80% 100% 466 1,864 2,330 Building Official 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Combination Inspector 8.00 2,080 216 1,864 14,912 20% 80% 100% 2,982 11,930 14,912 Code Enforcement Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Customer Service Representative 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Director of Community Development 0.23 2,080 216 1,864 429 100% 0% 100% 429 - 429 Inspection Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Office Assistant 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Office Specialist II 4.00 2,080 216 1,864 7,456 100% 0% 100% 7,456 - 7,456 Office Specialist III 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Office Specialist IV 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Management Analyst 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Permit Center Supervisor 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Permit Technician 7.00 2,080 216 1,864 13,048 30% 70% 100% 3,914 9,134 13,048 Plan Review Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 Plans Examiner 4.00 2,080 216 1,864 7,456 20% 80% 100% 1,491 5,965 7,456 Senior Inspector 6.00 2,080 216 1,864 11,184 20% 80% 100% 2,237 8,947 11,184 Senior Permit Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Senior Plans Examiner 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 Staff Analyst I 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Subtotal - Directly Budgeted FTE 51.71 96,387 43,636 52,751 96,387 Contract Svcs [a],[e] $1,426,451 7,588 0% 100% 100% - 7,588 7,588 Total 103,975 43,636 60,339 103,975
Total 42% 58% 100%
Hrly Rate for Contract Plan Chk Svc Total [f]
Level II $181
Level III $196
Average $188
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities. [e] Total hours calculated as: forecast expenses / average hourly rate for contract plan review services. [f] Amount based on January 2021 contractual service agreement entered into for qualified plan check and inspection services list, adjusted by change in annual CPI from 2021 through 2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
FY 23/24 Forecast Expenses [a] Program 5532 5533 5534
Fund # Fund Desc Account Desc
Plan Rvw &
Prmt Field Inspect
Housing
Inspect Subtotal Adjustment Total Notes
155 Building Inspection Fund 87010 - Salary And Wages - Regular $3,921,137 $2,414,707 $20,533 $6,356,377 $0 $6,356,377 155 Building Inspection Fund 87011 - Salary Attrition and VTO $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87020 - Salary And Wages - As Needed $110,872 $0 $0 $110,872 $0 $110,872 155 Building Inspection Fund 87030 - S & W - O.T. Vacation Relief $33,262 $0 $0 $33,262 $0 $33,262 155 Building Inspection Fund 1 Salary Accounts $4,065,271 $2,414,707 $20,533 $6,500,511 $0 $6,500,511 155 Building Inspection Fund 87212 - PERS - Misc $1,333,184 $817,962 $6,821 $2,157,967 $0 $2,157,967 155 Building Inspection Fund 87221 - Medicare $59,588 $36,222 $317 $96,127 $0 $96,127 155 Building Inspection Fund 87222 - Social Security $238,062 $148,356 $994 $387,412 $0 $387,412 155 Building Inspection Fund 87230 - Health Allocation $427,777 $280,711 $1,138 $709,626 $0 $709,626 155 Building Inspection Fund 87241 - Dental - City Paid $8,309 $4,783 $28 $13,120 $0 $13,120 155 Building Inspection Fund 87242 - Long Term Disability-City Paid $15,789 $9,659 $38 $25,486 $0 $25,486 155 Building Inspection Fund 87243 - Vision- City Paid $3,352 $1,933 $12 $5,297 $0 $5,297 155 Building Inspection Fund 87250 - Basic Life Insurance $1,421 $744 $12 $2,177 $0 $2,177 155 Building Inspection Fund 87271 - VEBA $18,126 $10,440 $60 $28,626 $0 $28,626 155 Building Inspection Fund 87272 - EAP $1,450 $836 $4 $2,290 $0 $2,290 155 Building Inspection Fund 87274 - Auto Allowance $9,835 $1,080 $120 $11,035 $0 $11,035 155 Building Inspection Fund 87275 - Mobile Phone Allowance $3,322 $912 $48 $4,282 $0 $4,282 155 Building Inspection Fund 87279 - Misc. Other Benefits $60 $1,971 $0 $2,031 $0 $2,031 155 Building Inspection Fund 87390 - OPEB $110,266 $63,510 $364 $174,140 $0 $174,140 155 Building Inspection Fund 2 Benefit Accounts $2,230,541 $1,379,119 $9,956 $3,619,616 $0 $3,619,616 155 Building Inspection Fund 87500 - Operating Supplies $91,234 $24,398 $0 $115,632 $0 $115,632 155 Building Inspection Fund 87800 - Miscellaneous Serv & Supplies $260,000 $40,000 $0 $300,000 $0 $300,000 155 Building Inspection Fund 87825 - Conference, Travel and Training $21,108 $15,154 $541 $36,803 $0 $36,803 155 Building Inspection Fund 87870 - Contractual Serv Not Class $1,420,498 $5,953 $0 $1,426,451 $0 $1,426,451 155 Building Inspection Fund 3 Mat/Serv/Sup $1,792,840 $85,505 $541 $1,878,886 $0 $1,878,886 155 Building Inspection Fund 87640 - Vehicle Equipment Maintenance $0 $31,039 $0 $31,039 $0 $31,039 155 Building Inspection Fund 87650 - Technical Services Maintenance $551,100 $0 $0 $551,100 $0 $551,100 155 Building Inspection Fund 87660 - Workers Comp Insurance $18,494 $12,217 $98 $30,809 $0 $30,809 155 Building Inspection Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87740 - Vehicle Equipment Amortization $0 $46,587 $0 $46,587 $0 $46,587 155 Building Inspection Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 155 Building Inspection Fund 87994 - Services from Other Funds-CAP $489,591 $489,334 $52,119 $1,031,044 ($1,031,044) $0 [b] 155 Building Inspection Fund 5 Interfund Services $1,059,185 $579,177 $52,217 $1,690,579 ($1,031,044) $659,535 155 Building Inspection Fund 89950 - Trs Out - Miscellaneous $7,000 $0 $0 $7,000 $0 $7,000 155 Building Inspection Fund 89952 - Trs Out - General Fund $175,725 $0 $0 $175,725 $0 $175,725 155 Building Inspection Fund 89990 - Intra Trs Out - Miscellaneous $1,737 $0 $0 $1,737 $0 $1,737 155 Building Inspection Fund 9 Other Expenditures $184,462 $0 $0 $184,462 $0 $184,462 Subtotal $9,332,299 $4,458,508 $83,247 $13,874,054 ($1,031,044) $12,843,010 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Building
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Plan Rvw &
Prmt Field Inspect
Housing
Inspect Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $510,907 $510,907 $49,754 $1,071,567 $0 $1,071,567 [c],[d] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% [c],[d]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $521,125 $521,125 $50,749 $1,042,249 $0 $1,042,249 Total Divisional Costs
Total $13,885,259
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $13,885,259
Direct Hours 60,339 [e]
Total $230
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $11,546,578 83% $191
Equipment $0 0% $0
Materials / Supplies $1,111,970 8% $18
Other Costs $0 0% $0
Overhead $1,226,711 9% $20
Total $13,885,259 100% $230
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Accounted for in separate section of this worksheet. [c] Source: Citywide overhead cost allocation plan. Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] For purposes of this analysis, amounts allocated to Fund 155 are distributed evenly between Program 5532 and 5533. [e] See worksheet labeled: Allocation of Annual Labor Effort - Building.

City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

MINOR RESIDENTIAL PERMIT FEES
(Permit Issuance Fee is Included in Permit Fee (i.e., no add'l permit issuance fee collected)
1 A/C (with or w/o furnace) - Relocation 1.67 x $230 = $384 $384 100% $384 100% 2 A/C (with or w/o Furnace) - Same Location 1.00 x $230 = $230 $230 100% $230 100% [a] 3 Furnace Replacement - Relocation 1.67 x $230 = $384 $384 100% $384 100% 4 Furnace Replacement - Same Location 1.00 x $230 = $230 $230 100% $230 100% 5 New Tankless Water Heater (for like for like water heater permit fees, see Section 3-C Plumbing Permit fees)

1.35 x $230 = $309 $309 100% $309 100%
6 Water Heater - Relocate Existing (for like for like water heater permit fees, see Section 3-C Plumbing Permit fees)

1.35 x $230 = $309 $309 100% $309 100%

ALL OTHER PERMIT FEES
7 Permit Issuance 0.42 x $230 = $96 $95 99% $95 99% $0
8 Technology Fee 3.37% percent of Bldg,
MPE, Plan Check
& Sign Fee

3.37% percent of Bldg,
MPE, Plan Check
& Other Fees As
Identified in Tech
Fee Column
$0
9 General Plan / Advanced Planning Surcharge 12.39% percent of Bldg Permit & Plan
Check Fee

12.39% percent of Bldg
Permit & Plan
Check Fee
$0
10 Building Conformance Fee Valuation x
$0.00032
Valuation x
$0.00032
3-B ELECTRICAL PERMIT FEES
11 Minimum Permit Fee 1.00 x $230 = $230 $230 100% $230 100% $0 [b]

SYSTEM FEE SCHEDULE
11 New Buildings or Alterations
a) Commercial Buildings 0.0014 x $230 = $0.32 $0.32 per sq ft 99% $0.32 per SF 99% $0.00 b) Residential Buildings 0.0010 x $230 = $0.23 $0.23 per sq ft 100% $0.23 per SF 100% $0.00 c) New garages, carports and accessory buildings 0.0004 x $230 = $0.09 $0.09 per sq ft 98% $0.09 per SF 98% $0.00 12 Private Swimming Pools 1.50 x $230 = $345 $345 100% $345 100% $0 13 Outdoor Events
a) For electric generators and electrically driven rides 1.50 x $230 = $345 $345 100% $345 100% $0 b) For mechanically driven rides and walk-through attractions or displays having electric lighting

1.50 x $230 = $345 $345 100% $345 100% $0
c) For a system of area and booth lighting 1.50 x $230 = $345 $345 100% $345 100% $0 14 Temporary Power Service
a) For a temporary service power pole or pedestal-mounted receptacle outlets and appurtenances

1.50 x $230 = $345 $345 100% $345 100% $0
b) For a temporary distribution system and temp lighting and receptacle outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc.

1.50 x $230 = $345 $345 100% $345 100% $0
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

UNIT FEE SCHEDULE
15 Receptacle, Switch and Lighting Outlets
a) First 20 0.02 x $230 = $4 $3.84 each 100% $3.84 100% $0 b) Additional fixtures 0.01 x $230 = $3 $2.88 each 100% $2.88 100% $0 16 Lighting Fixtures
a) First 20 fixtures 0.02 x $230 = $4 $3.84 each 100% $3.84 100% $0 b) Additional fixtures 0.01 x $230 = $3 $2.88 each 100% $2.88 100% $0 c) For pole or platform-mounted lighting fixtures 0.03 x $230 = $8 $7.00 each 91% $7.00 91% $0 d) For theatrical-type lighting fixtures or assemblies 0.03 x $230 = $8 $7.00 each 91% $7.00 91% $0 17 Residential Appliances
a) For fixed residential appliances or receptacle outlets 0.10 x $230 = $23 $23 each 100% $23 100% $0 18 Power Apparatus
a) Up to and including 1 0.17 x $230 = $38 $38 each 99% $38 99% $0 b) Over 1 and not over 10 0.25 x $230 = $58 $57 each 99% $57 99% $0 c) Over 10 and not over 50 0.42 x $230 = $96 $95 each 99% $95 99% $0 d) Over 50 and not over 100 0.50 x $230 = $115 $115 each 100% $115 100% $0 e) Over 100 0.67 x $230 = $153 $153 each 100% $153 100% $0 19 Busways
a) For trolley and plug-in-type busways 0.42 x $230 = $96 $95 each 100 ft 99% $95 99% $0 20 Signs, Outline Lighting and Marquees
a) Signs, Outline Lighting and Marquees For signs, outline lighting systems or marquees supplies from one branch circuit

0.42 x $230 = $96 $95 99% $95 99% $0
b) For additional branch circuits with For additional branch circuits with marquee

0.33 x $230 = $77 $76 99% $76 99% $0
21 Services
a) For services of 600 volts or less and not over 200 amperes in rating, 0.67 x $230 = $153 $153 each 100% $153 100% $0 b) For services of 600 volts or less and over 200 amperes to 1,000

1.17 x $230 = $268 $268 each 100% $268 100% $0
c) For services over 600 volts or over 1,000 amperes in rating 1.75 x $230 = $403 $402 each 100% $402 100% $0 22 Miscellaneous Apparatus, Conduits, and Conductors
a) For electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth

0.42 x $230 = $96 $95 99% $95 99% $0
3-C MECHANICAL PERMIT

NEW BUILDINGS
23 New Commercial buildings 0.0012 x $230 = $0.28 $0.27 per sq ft 98% $0.27 per SF 98% $0.00 24 New Residential buildings 0.0004 x $230 = $0.09 $0.09 per sq ft 98% $0.09 per SF 98% $0.00 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

UNIT FEE SCHEDULE
25 Furnaces
a) For installation or relocation of forced-air or gravity-type furnace, up to and including 100,000 Btu/h

1.25 x $230 = $288 $287 100% $287 100% $0
b) For installation or relocation or forced-air or gravity-type furnace, over

1.25 x $230 = $288 $287 100% $287 100% $0
c) For installation or relocation of each floor furnace 1.25 x $230 = $288 $287 100% $287 100% $0 d) For installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit

1.25 x $230 = $288 $287 100% $287 100% $0
26 Appliance Vents
a) For the installation, relocation or replacement of each appliance vent not included in an appliance permit

2.00 x $230 = $460 $460 100% $460 100% $0
27 Repairs or Additions
a) For the repair or, alteration of, or additional to each 2.00 x $230 = $460 $460 100% $460 100% $0 28 Boilers, Compressors and Absorption Systems
a) Up to and including 3 horsepower or up to and including 100,000 1.75 x $230 = $403 $402 100% $402 100% $0 b) Over 3 horsepower to and including 15 horsepower or Over 100,000 Btu/h to and including 500,000 Btu/h

2.00 x $230 = $460 $460 100% $460 100% $0
c) Over 15 to and including 30 horsepower or Over 500,000 to and

2.17 x $230 = $498 $498 100% $498 100% $0
d) Over 30 to and including 50 horsepower or Over 1,000,000 to and including 1,750,000 Btu/h

2.42 x $230 = $556 $556 100% $556 100% $0
e) Over 50 horsepower or Over 1,750,000 Btu/h 2.67 x $230 = $613 $613 100% $613 100% $0 29 Air Handlers
a) Each unit up to and including 10,000 cubic feet per minute 1.33 x $230 = $307 $306 100% $306 100% $0 b) Each unit Over 10,000 cfm 2.00 x $230 = $460 $460 100% $460 100% $0 30 Evaporative Coolers
a) For each evaporative cooler other than portable type 2.00 x $230 = $460 $460 100% $460 100% $0 31 Ventilation and Exhaust
a) For each ventilation fan connected to a single duct 0.42 x $230 = $96 $95 99% $95 99% $0 b) For each ventilation system which is not a portion of any heating or air- conditioning system authorized by a permit

0.75 x $230 = $173 $172 100% $172 100% $0
c) For the installation of each hood which is served by mechanical exhaust

2.00 x $230 = $460 $460 100% $460 100% $0
32 Incinerators
a) For the installation or relocation of each domestic-type incinerator 1.00 x $230 = $230 $230 100% $230 100% $0 b) For the installation or relocation of each commercial or industrial-type incinerator

2.00 x $230 = $460 $460 100% $460 100% $0
33 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories

2.00 x $230 = $460 $460 100% $460 100% $0
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
3-C PLUMBING PERMIT FEES

NEW BUILDINGS
34 New Commercial buildings, per sq. ft. 0.0009 x $230 = $0.21 $0.21 101% $0.21 per SF 101% $0.00 35 New Residential buildings, per sq. ft. 0.0004 x $230 = $0.09 $0.09 98% $0.09 per SF 98% $0.00

UNIT FEE SCHEDULE
36 Fixtures and Vents
a) For each plumbing fixture or trap or set of fixtures on one trap 1.00 x $230 = $230 $230 100% $230 100% $0 b) For repair or alteration of drainage or vent piping, each fixture 1.00 x $230 = $230 $230 each fixture 100% $230 100% $0 37 Sewers, Disposal Systems and Interceptors
a) For each building sewer and each trailer park sewer 1.00 x $230 = $230 $230 100% $230 100% $0 b) For each cesspool 0.42 x $230 = $96 $95 99% $95 99% $0 c) For each private sewage disposal system 0.42 x $230 = $96 $95 99% $95 99% $0 d) For each industrial waste pretreatment interceptor 1.00 x $230 = $230 $230 100% $230 100% $0 e) Rainwater systems 0.25 x $230 = $58 $57 per drain 99% $57 99% $0 38 Water Piping and Water Heaters
a) For installation, alteration, or repair of water piping and/or water-

1.00 x $230 = $230 $230 100% $230 100% $0
b) For each water heater including vent 1.00 x $230 = $230 $230 100% $230 100% $0 39 Water Softener 1.00 x $230 = $230 $230 100% $230 100% $0 40 Water Heater - Same Location (like for like) 1.00 x $230 = $230 $230 100% $230 100% $0 41 Gas Piping Systems
a) For each gas piping system of one to five outlets 0.67 x $230 = $153 $153 100% $153 100% $0 b) For each additional outlet over five 0.03 x $230 = $6 $5.70 99% $5.70 99% $0 42 Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices a) For each lawn sprinkler system on any one meter 1.00 x $230 = $230 $230 100% $230 100% $0 b) For atmospheric-type vacuum breakers or backflow protection i) 1 to 5 devices 0.42 x $230 = $96 $95 99% $95 99% $0
ii) Over 5 devices, each 0.08 x $230 = $19 $18 94% $18 94% $0 c) For each backflow protective device other than atmospheric-type i) 2 in and smaller 1.00 x $230 = $230 $230 100% $230 100% $0 ii) Over 2 inches 1.00 x $230 = $230 $230 100% $230 100% $0 43 Swimming Pools
a) Public pool 3.00 x $230 = $690 $690 100% $690 100% $0 b) Public spa 2.50 x $230 = $575 $575 100% $575 100% $0 c) Private pool 2.50 x $230 = $575 $575 100% $575 100% $0 d) private spa 2.00 x $230 = $460 $460 100% $460 100% $0 44 Miscellaneous
a) For each appliance or piece of equipment regulated by the Mechanical Code but not classified in other appliance categories equipment regulated by the Plumbing Code but not classified in other appliance categories

1.00 x $230 = $230 $230 100% $230 100% $0
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
3-G GRADING
45 PLAN REVIEW FEES
a) 50 cubic yards or less n/a n/a No Fee No Fee n/a
b) 51 to 100 cubic yards 1.50 x $230 = $345 $345.21 100% $345.21 100% $0 c) 101 to 1,000 cubic yards 4.00 x $230 = $920 $920.56 100% $920.56 100% $0 d) 1,001 to 10,000 cubic yards 6.00 x $230 = $1,380 $1,380.85 100% $1,380.85 100% $0 e) 10,001 to 100,000 cubic yards - base 10.00 x $230 = $2,300 $2,301.42 100% $2,301.42 100% $0 i) Each additional 10,000 cubic yards 0.44 x $230 = $102 $102.28 100% $102.28 100% $0 f) 100,001 to 200,000 cubic yards - base 14.00 x $230 = $3,220 $3,221.98 100% $3,221.98 100% $0 i) Each additional 10,000 cubic yards 1.00 x $230 = $230 $230.14 100% $230.14 100% $0 g) 200,001 cubic yards or more - base 24.00 x $230 = $5,520 $5,523.40 100% $5,523.40 100% $0 i) Each additional 10,000 cubic yards 0.50 x $230 = $115 $115.07 100% $115.07 100% $0 3-H GRADING
46 PERMIT FEES
a) 100 cubic yards or less 2.00 x $230 = $460 $460.28 100% $460.28 100% $0 b) 101 to 1,000 cubic yards - base 2.00 x $230 = $460 $460.28 100% $460.28 100% $0 i) Each additional 100 cubic yards 0.33 x $230 = $77 $76.36 100% $76.36 100% $0 c) 1,001 to 10,000 cubic yards - base 5.00 x $230 = $1,150 $1,150.71 100% $1,150.71 100% $0 i) Each additional 1,000 cubic yards 0.22 x $230 = $51 $51.25 100% $51.25 100% $0 d) 10,001 to 100,000 cubic yards - base 7.00 x $230 = $1,610 $1,610.99 100% $1,610.99 100% $0 i) Each additional 10,000 cubic yards 0.89 x $230 = $204 $204.57 100% $204.57 100% $0 e) 100,001 cubic yards or more - base 15.00 x $230 = $3,450 $3,452.13 100% $3,452.13 100% $0 i) Each additional 10,000 cubic yards 0.44 x $230 = $102 $102.28 100% $102.28 100% $0 3-I OTHER INSPECTIONS AND FEES
47 Minimum Permit Fee per Trade 1.00 x $230 $230 $230 100% $230 100% $0 [b] 48 Inspections outside of normal business hours (per hour) (Min of 2 hours) 1.00 x $299 $299 $298 100% $298 100% $0 49 Re-inspection fees assessed under provisions of Section 305.8 (per hour) 1.00 x $230 $230 $230 100% $230 100% $0 50 Inspections or plan review for which no fee is specifically indicated (per hour)

1.00 x $230 $230 $230 100% $230 100% $0
51 Additional plan review required by changes, additions or revisions to approved plans (per hour)

1.00 x $230 $230 $230 100% $230 100% $0
52 For use of outside consultants for plan checking and inspections No Fee No Fee 53 Plan Review outside of normal business hours (per hour) (Min of 2 hours) 1.00 x $299 $299 $298 100% $298 100% $0 54 Phased Plan Check (for each phase) 25% of original
plan review fee
100% 25% of original
plan review fee
100% $0
55 Master Plan Fee 25% of plan
check fee
100% 25% of plan
check fee
100% $0
56 Alternate Materials & Methods Review (per hour) (Minimum 3 hours) 1.00 x $230 $230 $230 $230 100% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
57 Temporary Certificate of Occupancy 5.00 x $230 $1,150 $1,150 100% $1,150 100% $0 58 Permit to Final (per trade)
(minimum of 1-hour per trade)

1.00 x $230 $230 $230 100% $230 100% $0
59 Replacement of Job Card 0.25 x $230 $58 $57 99% $57 99% $0 59 Application Extension 0.42 x $230 $96 $95 99% $95 99% $0 60 Permit Extension 0.42 x $230 $96 $95 99% $95 99% $0
61 Replacement Permit 0.42 x $230 $96 $96 100% $95 99% ($1) 62 Addressing (per hour - two hour minimum) 1.00 x $230 $230 $230 100% $230 100% $0 63 Plan Duplication of lost plan set (up to 20 pages) 0.42 x $230 $96 $95 99% $95 99% $0 64 Review and stamp transfer of lost plan set 0.42 x $230 $96 $95 99% $95 99% $0 65 Photovoltaic - Residential
a) 15KW or less $450 $450 $0
b) Per KW above 15 $15 $15 $0
66 Photovoltaic - Commercial
a) 50KW or less $1,000 $1,000 $0
b) Between 50KW and 250 KW (base) $1,000 $1,000 $0
i) Between 50KW and 250 KW (per KW) $7 $7 $0
c) Greater than 250 KW (base) $2,400 $2,400 $0
i) Greater than 250 KW (per KW) $5 $5 $0
67 Photovoltaic - Solar Thermal
a) 10kwth or less $450 $450 $0
b) Greater than 10kwth (Base) $450 $450 $0
i) Per kwth above 10kwth $15 $15 $0
68 Bathroom Remodel (like for like) 1.00 x $230 = $230 $230 100% $230 100% $0 69 Foundation Repair / Seismic Upgrade 1.50 x $230 = $345 $345 100% $345 100% $0 70 Pool Demo 1.00 x $230 = $230 $230 100% $230 100% $0
71 Residential Reroof 2.92 x $230 = $672 $671 100% $671 100% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

SINGLE-FAMILY / DUPLEX / ADDITIONAL DWELLING UNIT

RESIDENTIAL SCALED PERMIT FEE

PLAN CHECK
72 Project Size
a) 1 to 250 sq. ft. 3.00 x $230 $690 $690.43 100% $690.43 100% $0 b) 251 to 1,000 sq. ft.
i) First 250 sq. ft. 3.00 x $230 $690 $690.43 100% $690.43 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 1.20 x $230 $276 $276.17 100% $276.17 100% $0 c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft. 12.00 x $230 $2,760 $2,761.70 100% $2,761.70 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.60 x $230 $138 $138.09 100% $138.09 100% $0 d) 3,001 to +
i) First 3,000 sq. ft. 24.00 x $230 $5,520 $5,523.41 100% $5,523.41 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.30 x $230 $69 $69.04 100% $69.04 100% $0

INSPECTION
73 Project Size
a) 1 to 250 sq. ft. 3.33 x $230 $766 $766.37 100% $766.37 100% $0 b) 251 to 1,000 sq. ft.
i) First 250 sq. ft. 3.33 x $230 $766 $766.37 100% $766.37 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 1.02 x $230 $235 $235.36 100% $235.36 100% $0 c) 1,001 to 3,000 sq. ft.
i) First 1,000 sq. ft. 11.00 x $230 $2,530 $2,531.56 100% $2,531.56 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.87 x $230 $199 $199.42 100% $199.42 100% $0 d) 3,001 to +
i) First 3,000 sq. ft. 28.33 x $230 $6,516 $6,519.92 100% $6,519.92 100% $0 ii) Each additional 100 sq. ft. or fraction thereof 0.43 x $230 $100 $99.71 100% $99.71 100% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note

COMMERCIAL / MULTI-FAMILY /

INDUSTRIAL SCALED PERMIT FEE
74 PLAN CHECK
Project Valuation
a) $1 to $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 b) $1,001 to $10,000
i) First $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 ii) Each additional $1,000 or fraction thereof 0.08 x $230 $19 $19.18 100% $19.18 100% $0 c) $10,001 to $75,000
i) First $10,000 1.25 x $230 $288 $287.68 100% $287.68 100% $0 ii) Each additional $1,000 or fraction thereof 0.07 x $230 $17 $16.82 100% $16.82 100% $0 d) $75,001 to $150,000
i) First $75,000 6.00 x $230 $1,380 $1,380.85 100% $1,380.85 100% $0 ii) Each additional $1,000 or fraction thereof 0.09 x $230 $21 $21.48 100% $21.48 100% $0 e) $150,001 to $750,000
i) First $150,000 13.00 x $230 $2,990 $2,991.85 100% $2,991.85 100% $0 ii) Each additional $1,000 or fraction thereof 0.03 x $230 $7 $7.48 100% $7.48 100% $0 f) $750,001 to $3,000,000
i) First $750,000 32.50 x $230 $7,475 $7,479.62 100% $7,479.62 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $5 $5.27 100% $5.27 100% $0 g) $3,000,001 to $10,000,000
i) First $3,000,000 84.00 x $230 $19,320 $19,331.93 100% $19,331.93 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $3 $3.09 100% $3.09 100% $0 h) $10,000,001 to +
i) First $10,000,000 178.00 x $230 $40,940 $40,965.28 100% $40,965.28 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $2 $1.55 100% $1.55 100% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Building
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current Fee
Structure
Current Cost
Recovery
Proposed
Fee
Proposed Fee
Structure
Proposed
Cost
Recovery
Proposed Fee
Change $ Note
75 INSPECTION PERMIT
Project Valuation
a) $1 to $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 b) $1,001 to $10,000
i) First $1,000 0.50 x $230 $115 $115.07 100% $115.07 100% $0 ii) Each additional $1,000 or fraction thereof 0.17 x $230 $38 $38.27 100% $38.27 100% $0 c) $10,001 to $75,000
i) First $10,000 2.00 x $230 $459 $459.48 100% $459.48 100% $0 ii) Each additional $1,000 or fraction thereof 0.09 x $230 $21 $21.26 100% $21.26 100% $0 d) $75,001 to $150,000
i) First $75,000 8.00 x $230 $1,840 $1,841.14 100% $1,841.14 100% $0 ii) Each additional $1,000 or fraction thereof 0.11 x $230 $25 $24.55 100% $24.55 100% $0 e) $150,001 to $750,000
i) First $150,000 16.00 x $230 $3,680 $3,682.27 100% $3,682.27 100% $0 ii) Each additional $1,000 or fraction thereof 0.04 x $230 $9 $9.21 100% $9.21 100% $0 f) $750,001 to $3,000,000
i) First $750,000 40.00 x $230 $9,200 $9,205.68 100% $9,205.68 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $4 $4.09 100% $4.09 100% $0 g) $3,000,001 to $10,000,000
i) First $3,000,000 80.00 x $230 $18,400 $18,411.36 100% $18,411.36 100% $0 ii) Each additional $1,000 or fraction thereof 0.02 x $230 $4 $3.81 100% $3.81 100% $0 h) $10,000,001 to +
i) First $10,000,000 196.00 x $230 $45,080 $45,107.83 100% $45,107.83 100% $0 ii) Each additional $1,000 or fraction thereof 0.01 x $230 $2 $1.91 100% $1.91 100% $0 76 Fee for Work Commencing Before Permit Issuance - In Addition to Regularly Applicable Base Fees
Equal to Permit
Fee
Equal to Permit
Fee
$0
[a] Incorrect fee published in FY 23/24 for A/C (with or w/o Furnace) - Same Location. Published fee was $154, but should have been $230. [b] Moving minimum permit fee from Section 3-B to Section 3-1. Fee will be minimum fee per trade.

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Planning
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Associate Planner 3.75 2,080 216 1,864 6,990 20% 80% 100% 1,398 5,592 6,990 Asst Dir. of Community Development 0.77 2,080 216 1,864 1,435 85% 15% 100% 1,220 215 1,435 Code Enforcement Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Code Enforcement Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Development Review Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 Director of Community Development 0.77 2,080 216 1,864 1,435 100% 0% 100% 1,435 - 1,435 Office Specialist II 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 Planning Manager 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 Principal Planner 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Senior Planner 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 Staff Aide II 1.00 2,080 216 1,864 1,864 65% 35% 100% 1,212 652 1,864 Staff Analyst I 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 Subtotal - Directly Budgeted FTE 18.29 34,093 15,051 19,042 34,093 Total 44% 56% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave.
[d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities. [b] Based on 40 hour week * 52 weeks per year.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
FY 23/24 Forecast Expenses [a] Program 5522 5523 5524 5525 Fund # Fund Desc Account Desc Dev Review
Advanced
Planning
Historical
Preservation
Code
Enforcement Subtotal Adjustment Total Notes
001 General Fund 87010 - Salary And Wages - Regular $950,096 $775,628 $325,574 $518,638 $2,569,936 $0 $2,569,936 001 General Fund 87011 - Salary Attrition and VTO ($29,571) ($23,266) ($9,767) ($15,559) ($78,163) $0 ($78,163) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 001 General Fund 87020 - Salary And Wages - As Needed $62,824 $0 $0 $0 $62,824 $0 $62,824 001 General Fund 87030 - S & W - O.T. Vacation Relief $15,522 $8,870 $8,870 $5,543 $38,805 $0 $38,805 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($33,075) $0 $0 $0 ($33,075) $33,075 $0 001 General Fund 1 Salary Accounts $965,796 $761,232 $324,677 $508,622 $2,560,327 $33,075 $2,593,402 001 General Fund 87212 - PERS - Misc $322,720 $263,682 $110,694 $176,338 $873,434 $0 $873,434 001 General Fund 87221 - Medicare $14,411 $12,120 $5,040 $7,895 $39,466 $0 $39,466 001 General Fund 87222 - Social Security $52,889 $46,867 $19,570 $31,873 $151,199 $0 $151,199 001 General Fund 87230 - Health Allocation $100,319 $67,205 $26,144 $78,294 $271,962 $0 $271,962 001 General Fund 87241 - Dental - City Paid $1,786 $1,423 $651 $1,170 $5,030 $0 $5,030 001 General Fund 87242 - Long Term Disability-City Paid $3,474 $2,474 $1,140 $2,267 $9,355 $0 $9,355 001 General Fund 87243 - Vision- City Paid $722 $573 $262 $472 $2,029 $0 $2,029 001 General Fund 87250 - Basic Life Insurance $385 $388 $148 $202 $1,123 $0 $1,123 001 General Fund 87271 - VEBA $3,900 $3,102 $1,416 $2,556 $10,974 $0 $10,974 001 General Fund 87272 - EAP $307 $250 $114 $207 $878 $0 $878 001 General Fund 87274 - Auto Allowance $4,969 $6,038 $1,939 $1,459 $14,405 $0 $14,405 001 General Fund 87275 - Mobile Phone Allowance $1,726 $2,324 $730 $538 $5,318 $0 $5,318 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $240 $240 $0 $240 001 General Fund 87390 - OPEB $23,726 $18,871 $8,614 $15,549 $66,760 $0 $66,760 001 General Fund 2 Benefit Accounts $531,334 $425,317 $176,462 $319,060 $1,452,173 $0 $1,452,173 001 General Fund 87500 - Operating Supplies $50,883 $3,568 $2,420 $1,732 $58,603 $0 $58,603 001 General Fund 87810 - Utilities Expenses $702 $702 $0 $702 001 General Fund 87825 - Conference, Travel and Training $27,803 $10,047 $1,730 $39,580 $0 $39,580 001 General Fund 87870 - Contractual Serv Not Class $90,059 $528 $90,587 $0 $90,587 001 General Fund 87900 - Rent Expense $1,705 $1,705 $0 $1,705 001 General Fund 3 Mat/Serv/Sup $170,450 $3,568 $13,697 $3,462 $191,177 $0 $191,177 001 General Fund 87640 - Vehicle Equipment Maintenance $3,745 $3,745 $0 $3,745 001 General Fund 87650 - Technical Services Maintenance $176,703 $45,919 $16,240 $44,722 $283,584 $0 $283,584 001 General Fund 87660 - Workers Comp Insurance $4,693 $3,692 $1,550 $2,469 $12,404 $0 $12,404 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $5,865 $5,865 $0 $5,865 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $191,006 $49,611 $17,790 $47,191 $305,598 $0 $305,598 Subtotal $1,858,586 $1,239,728 $532,626 $878,335 $4,509,275 $33,075 $4,542,350 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Planning
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Dev
Review
Advanced
Planning
Historical
Preservation
Code
Enforcement Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $841,268 $100,010 $39,220 $75,762 $1,056,260 $0 $1,056,260 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $858,094 $102,010 $40,005 $77,277 $1,077,385 $0 $1,077,385 Total Divisional Costs
Total $2,716,680 $1,341,738 $572,631 $955,612 $5,586,660 $33,075 $5,619,735 Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $5,619,735
Direct Hours 19,042 [e]
Total $295
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $4,045,575 72% $212
Equipment $0 0% $0
Materials / Supplies $496,775 9% $26
Other Costs $0 0% $0
Overhead $1,077,385 19% $57
Total $5,619,735 100% $295
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to Building. See Building hourly rate calculation worksheet. [e] See worksheet labeled: Allocation of Annual Labor Effort - Planning.

City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
Rezoning
1 Rezone single lot to R1 40.00 x $295 = $11,800 $9,158 78% $9,158 78% per application 0% $0 2 Non Planned Development (PD) 75.00 x $295 = $22,125 $20,792 94% $20,792 94% 0% $0 3 Planned Development (PD) 200.00 x $295 = $59,000 $59,000 100% $59,000 100% 0% $0 4 Planned Development Master Community (PD-MC) $70,800
5 Development Area Plan Related to a PD-MC Rezoning $38,350 Zoning Clearance
4 Zoning Clearance for Home Occupancy 1.00 x $295 = $295 $295 n/a $295 100% 0% $0 5 Zoning Clearance for Live Entertainment and Outdoor Dining (up to 24 seats)

1.00 x $295 = $295 $295 n/a $295 100% 0% $0
6 Zoning Clearance - Single-Family 1.00 x $295 = $295 $295 n/a $295 100% 0% $0 7 Zoning Clearance - ABC or DMV Review 1.00 x $295 = $295 $295 100% n/a - new n/a - new 8 Zoning Clearance - Other Non-Single Family 2.00 x $295 = $590 $1,180 n/a $590 100% -50% ($590) 9 Zoning Code Text Amendment 90.00 x $295 = $26,550 $26,550 100% $26,550 100% per application 0% $0 10 Variance - Single Family 60.00 x $295 = $17,700 $3,500 20% $3,500 20% per application 0% $0 11 Variance - All Others 60.00 x $295 = $17,700 $10,405 59% $10,405 59% per application 0% $0 Minor Modifications
12 Single Family 2.00 x $295 = $590 $590 100% $590 100% 0% $0 13 All Others 5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0 14 Off-Site Parking Permit (Citywide) 5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0 15 Off-Site Parking Permit (Events North of 101) 5.00 x $295 = $1,475 $1,475 100% $1,475 100% per permit / per year 0% $0 16 Off-Site Parking Facilities (Events North of 101) $6.44 $6.71 per space / per event 4% $0.27 Use Permits
17 Use Permit - Standard 80.00 x $295 = $23,600 $14,554 62% $14,554 62% per application 0% $0 18 Use Permit - Minor 40.00 x $295 = $11,800 $6,288 53% $6,288 53% per application 0% $0 19 Temporary Use Permit - Planning Commission Referral
Special Permit - Council Approval

10.00 x $295 = $2,950 $2,950 100% $2,950 100% per application 0% $0 20 Temporary Use Permit - Administrative Approval (Non Profit) Special Permit - Non Profit

10.00 x $295 = $2,950 $278 9% $278 9% 0% $0
21 Temporary Use Permit - Administrative Approval
Special Permit - Admin. Approval

5.00 x $295 = $1,475 $1,475 100% $1,475 100% 0% $0
Maps
22 4 or Fewer Lots 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 23 5 or More Lots 80.00 x $295 = $23,600 $23,600 100% $23,600 100% 0% $0 24 Lot Line Adjustment 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
Appeals
25 From Non-Applicant Resident 80.00 x $295 = $23,600 $523 2% $523 2% per request 0% $0 26 All Others (Including Applicant) 80.00 x $295 = $23,600 $10,482 44% $10,482 44% 0% $0 Reposting of Public Notification
27 Single Family 4.00 x $295 = $1,180 $130 11% $130 11% per application 0% $0 28 Non-Single Family 4.00 x $295 = $1,180 $1,180 100% $1,180 100% per application 0% $0 29 Re-Noticing in Newspaper Actual Cost 100% Actual Cost 100% 0% $0 30 Annexation of territory to City of Santa Clara 140.00 x $295 = $41,300 $41,300 100% $41,300 100% per application 0% $0 Architectural Review
31 Over the Counter 0.50 x $295 = $148 $0 0% $0 0% 0% $0 32 Accessory Dwelling Unit/Junior Accessory Dwelling Unit 1.00 x $295 = $295 $295 100% $295 100% 0% $0 33 Single Family 40.00 x $295 = $11,800 $1,188 10% $1,188 10% 0% $0 34 New development - Non-SFR 120.00 x $295 = $35,400 $35,400 100% $35,400 100% 0% $0 35 SB 9 Review 6.00 x $295 = $1,770 $1,770 n/a $1,770 100% 0% $0 36 SB 35 Review 80.00 x $295 = $23,600 $23,600 n/a $23,600 100% 0% $0 37 Design Consultant Review Deposit of
Consultant
Estimated Costs
plus Citywide
Overhead
100% Deposit of
Consultant
Estimated Costs
plus Citywide
Overhead
Environmental Review
38 City review of Draft EIR and preparation of Final EIR 120.00 x $295 = $35,400 $35,400 100% $35,400 100% per application 0% $0 39 City review of Supplemental EIR/Final EIR 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 40 City review of NEPA 60.00 x $295 = $17,700 $17,700 100% $17,700 100% 0% $0 [a] 41 City review or preparation of Initial Study/MND and Negative Declaration

80.00 x $295 = $23,600 $23,600 100% $23,600 100% per application 0% $0 42 Exemption 3.00 x $295 = $885 $885 100% $885 100% 0% $0 43 Exemption (SFR or Paperless) 0.50 x $295 = $148 $0 0% $0 0% 0% $0 44 Recordation of Exemption (NOE) 2.00 x $295 = $590 $590 100% $590 100% 0% $0 45 AB 32 Tribal Consultation 3.00 x $295 = $885 $885 n/a $885 100% 0% $0 46 Re-Use of Prior Environmental Determination 6.00 x $295 = $1,770 $1,770 100% $1,770 100% 0% $0 47 Addendum to Prior Environmental Determination 16.00 x $295 = $4,720 $4,720 100% $4,720 100% 0% $0 48 General plan amendment Single Family 40.00 x $295 = $11,800 $2,976 25% $2,976 25% 0% $0 49 General plan amendment Up to one acre 80.00 x $295 = $23,600 $23,600 100% $23,600 100% per application 0% $0 50 General plan amendment One to Five acres 120.00 x $295 = $35,400 $35,400 100% $35,400 100% 0% $0 51 General plan amendment Over Five acres 140.00 x $295 = $41,300 $41,300 100% $41,300 100% 0% $0 52 Development Agreement 120.00 x $295 = $35,400 $35,400 100% $35,400 100% per application 0% $0 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
53 Amendment or Cancellation of Development Agreement 40.00 x $295 = $11,800 $11,800 100% $11,800 100% per application 0% $0 54 Development Agreement Negotiations Actual Cost 100% Actual Cost 100% 0% $0 55 Certificate of Compliance 8.00 x $295 = $2,360 $2,360 100% $2,360 100% per certificate 0% $0 Signs
56 Sign Permit Fees (attached or ground) for first sign 2.00 x $295 = $590 $348 59% $348 59% per application 0% $0 57 Temporary Sign Permit/Street Banner (pursuant to Zoning Ord. Sec. 40-27) good for 60 days; or each additional sign under a Sign Permit application

0.50 x $295 = $148 $85 58% $85 58% per application 0% $0 58 Temporary Sign Removal Fees 0.50 x $295 = $148 $147 100% $147 100% per sign 0% $0 59 Comprehensive Sign Program Master Sign Program 15.00 x $295 = $4,425 $4,425 100% $4,425 100% 0% $0 60 Mills Act Application 40.00 x $295 = $11,800 $8,451 72% $8,451 72% per application 0% $0 Pre- Application
61 Single Family 8.00 x $295 = $2,360 $522 22% $522 22% 0% $0 62 Planning Review 16.00 x $295 = $4,720 $3,491 74% $3,491 74% 0% $0 63 Project Clearance Committee 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 64 SB330 Review 20.00 x $295 = $5,900 $5,900 100% $5,900 100% 0% $0 [a] 65 Flood Zone Verification 1.00 x $295 = $295 $295 100% $295 100% 0% $0 66 Zoning Verification 3.00 x $295 = $885 $508 57% $508 57% 0% $0 Historical & Landmarks
67 Single Family 40.00 x $295 = $11,800 $980 8% $980 8% 0% $0 68 All Others 40.00 x $295 = $11,800 $11,800 100% $11,800 100% 0% $0 69 Stormwater Management Plan Review 3.00 x $295 = $885 $885 100% $885 100% 0% $0 70 Minor Amendment Change to Approved Projects 3.00 x $295 = $885 $885 100% $885 100% 0% $0 71 ABC Review/Verification 2.00 x $295 = $590 $590 100% $590 100% 0% $0 72 Tree Removal Permit - Single Family Residence 2.00 x $295 = $590 $295 50% $295 50% 0% $0 73 Tree Removal Permit - All Others 2.00 x $295 = $590 $590 100% $590 100% 0% $0 74 Tree Removal Replacement - Off-Site $2,011 $653 32% $2,011 100% 208% $1,358 [b] 75 Heritage Tree Removal 8.00 x $295 = $2,360 $832 35% $832 35% 0% $0 76 Non-Historical Referral to Historical and Landmarks
Commission - Standard

20.00 x $295 = $5,900 $523 9% $523 9% 0% $0
77 Non-Historical Referral to Historical and Landmarks
Commission - Comprehensive

40.00 x $295 = $11,800 $980 8% $980 8% 0% $0
78 Contract Administration Actual Cost Actual Cost Actual Cost 100% 0% $0 79 In-House Planning Rate for Services Provided and Not Listed Elsewhere in this Schedule (per hour)

1.00 x $295 = $295 $295 100% $295 100% per hour 0% $0
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Planning
# Fee Description Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
80 Preparation or Peer Review of Technical Report varies varies n/a - new Pass Through of Actual Cost plus
10% Admin Fee
100% n/a - new n/a - new
Time Extensions
81 Administrative Entitlement Extension 1.00 x $295 = $295 50% of application fee
varies $295 100% varies varies
82 Processing Time Extension 25% of
application fee
varies 25% of
application fee
varies varies
Re-Inspection Services
83 Code Enforcement Re-Inspection Fee 1.50 x $186 = $279 $277 99% $277 99% 0% $0 Significant Property Alteration
84 Major - Single Family 40.00 x $295 = $11,800 $980 8% $980 8% 0% $0 85 Major - Other 40.00 x $295 = $11,800 $11,800 100% $11,800 100% 0% $0 86 Minor - Single Family 30.00 x $295 = $8,850 $654 7% $654 7% 0% $0 87 Minor - Other 30.00 x $295 = $8,850 $2,079 23% $2,079 23% 0% $0 Specific Plan Fee - Lawrence Station Area Plan (LSAP)
88 Phase I Developers $23,785.39 $24,408.57 per acre 3% $623 89 Phase II Developers $15,210.80 $15,609.32 per acre 3% $399 90 Specific Plan Fee - Tasman East Specific Plan Area (TESP) $300.94 $308.82 per unit 3% $8 Patrick Henry Drive CFD Formation
91 Application Received Before July 1, 2023 fee due prior to issuance of Certificate of Occupancy
$810.81 $810.81
92 Application Received On/After July 1, 2023 fee due prior to Development Review Hearing (DRH)
$810.81 $810.81
[a] Adding to fee schedule for fee schedule clarity.
[b] Fee amount intended to match amount shown in Public Works / Street / Parkways & Boulevards (PW) section of the City fee schedule. In case of discrepancy, defer to PW section of the fee schedule (street tree planting fee).

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Housing and Community Services Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services FY 23/24 Forecast Expenses [a] Program 5542 5543 5545 5546 5547 5548 Fund # Fund Desc Account Desc Comm Svcs Comm Svcs
Comm Svc -
Aff H'sng Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr Subtotal Adjust Total Notes
All All 87010 - Salary And Wages - Regular $173,794 $117,066 $245,757 $91,802 $267,294 $175,815 $1,071,528 $0 $1,071,528 All All 87011 - Salary Attrition and VTO $0 $0 ($7,373) $0 $0 $0 ($7,373) $0 ($7,373) All All 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0
All All 87020 - Salary And Wages - As Needed $119,605 $0 $2,521 $0 $86,995 $23,955 $233,076 $0 $233,076 All All 87030 - S & W - O.T. Vacation Relief $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87410 - Contra 872xx-Reimbd Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 1 Salary Accounts $293,399 $117,066 $240,905 $91,802 $354,289 $199,770 $1,297,231 $0 $1,297,231 All All 87212 - PERS - Misc $99,921 $39,802 $83,232 $30,888 $90,395 $59,373 $403,611 $0 $403,611 All All 87221 - Medicare $4,596 $1,698 $3,744 $1,411 $4,114 $2,724 $18,287 $0 $18,287 All All 87222 - Social Security $18,544 $7,258 $15,480 $5,439 $16,684 $10,873 $74,278 $0 $74,278 All All 87230 - Health Allocation $28,399 $18,761 $29,423 $10,591 $31,215 $19,683 $138,072 $0 $138,072 All All 87241 - Dental - City Paid $550 $262 $577 $178 $537 $344 $2,448 $0 $2,448 All All 87242 - Long Term Disability-City Paid $764 $550 $1,087 $290 $842 $516 $4,049 $0 $4,049 All All 87243 - Vision- City Paid $222 $106 $230 $73 $217 $140 $988 $0 $988 All All 87250 - Basic Life Insurance $202 $34 $92 $53 $163 $112 $656 $0 $656 All All 87271 - VEBA $1,200 $570 $1,260 $390 $1,170 $750 $5,340 $0 $5,340 All All 87272 - EAP $96 $45 $103 $31 $92 $60 $427 $0 $427 All All 87274 - Auto Allowance $3,720 $480 $840 $2,640 $1,920 $9,600 $0 $9,600 All All 87275 - Mobile Phone Allowance $1,440 $0 $0 $144 $768 $528 $2,880 $0 $2,880 All All 87279 - Misc. Other Benefits $36 $84 $0 $0 $0 $0 $120 $0 $120 All All 87390 - OPEB $7,300 $3,467 $7,669 $2,371 $7,118 $4,560 $32,485 $0 $32,485 All All 2 Benefit Accounts $166,990 $72,637 $143,377 $52,699 $155,955 $101,583 $693,241 $0 $693,241 All All 87500 - Operating Supplies $0 $0 $10,441 $600 $2,500 $2,500 $16,041 $0 $16,041 All All 87825 - Conference, Travel and Training $0 $0 $21,061 $0 $0 $0 $21,061 $0 $21,061 All All 87865 - Subscription based IT arrangmnt $0 $0 $0 $5,000 $5,000 $5,000 $15,000 $0 $15,000 All All 87870 - Contractual Serv Not Class $0 $0 $157,514 $53,500 $697,118 $522,700 $1,430,832 ($1,430,832) $0 All All 87900 - Rent Expense $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 3 Mat/Serv/Sup $0 $0 $189,016 $59,100 $704,618 $530,200 $1,482,934 ($1,430,832) $52,102 All All 87640 - Vehicle Equipment Maintenance $0 $0 $1,011 $0 $0 $0 $1,011 $0 $1,011 All All 87650 - Technical Services Maintenance $2,629 $2,628 $2,629 $915 $1,690 $2,183 $12,674 $0 $12,674 All All 87660 - Workers Comp Insurance $0 $0 $5,726 $0 $0 $0 $5,726 $0 $5,726 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $182 $182 $0 $182 All All 87740 - Vehicle Equipment Amortization $0 $0 $5,825 $0 $0 $0 $5,825 $0 $5,825 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87994 - Services from Other Funds - CAP $0 $0 $0 $0 $43,005 $39,491 $82,496 ($82,496) $0 All All 5 Interfund Services $2,629 $2,628 $15,191 $915 $44,695 $41,856 $107,914 ($82,496) $25,418 Subtotal $463,018 $192,331 $588,489 $204,516 $1,259,557 $873,409 $3,581,320 ($1,513,328) $2,067,992 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Comm Svcs Comm Svcs
Comm Svc -
Aff H'sng Housing Auth
Comm Dev -
Aff H'sng
Comm Dev -
H'sng S'csr Subtotal Adjust Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $7,422 $29,097 $132,559 $8,819 $43,006 $39,493 $260,396 $0 $260,396 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% 2% [c] Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $7,570 $29,679 $135,210 $8,996 $43,867 $40,282 $265,604 $0 $265,604 Total Divisional Costs
Total $470,588 $222,010 $723,699 $213,512 $1,303,424 $913,691 $3,846,924 ($1,513,328) $2,333,596 Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $2,333,596
Direct Hours 11,930 [d]
Total $196
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $1,990,472 85% $167
Equipment $0 0% $0
Materials / Supplies $77,520 3% $6
Other Costs $0 0% $0
Overhead $265,604 11% $22
Total $2,333,596 100% $196
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Housing and Community Services Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $1,297,231
Benefit Accounts $693,241
Total 0.53
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 71% 1,326
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.57 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Housing Division Manager $109 $58 $167 1.57 $261 $6 $22 $290 Housing Development Officer $85 $46 $131 1.57 $205 $6 $22 $234 Housing Inspector $68 $36 $104 1.57 $163 $6 $22 $192
Management Analyst $75 $40 $115 1.57 $180 $6 $22 $209
Office Specialist III $49 $26 $75 1.57 $118 $6 $22 $147 Staff Aide I $52 $28 $79 1.57 $124 $6 $22 $153
Staff Analyst I $63 $34 $96 1.57 $151 $6 $22 $180
Staff Analyst II $66 $35 $101 1.57 $159 $6 $22 $188
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 9.00 2,080 18,720 $1,332,365 $71 $196 2.75 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Housing and Community Services. [e] Source: Source: Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Housing and Community Services # Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
1 Neighborhood Conservation Improvement Program (NCIP) Loan Application Fee

5.00 x $196 = $980 $978 100% $978 100% 0% $0
2 Residential Loan Refinance / Subordinations all programs 9.00 x $196 = $1,764 $1,760 100% $1,760 100% 0% $0 3 Multi-Family (MF) Loan Refinance / Subordination Fee 8.00 x $196 = $1,568 $1,564 100% 3 Multi-Family (MF) Loan Subordination Request Review Fee 21.00 x $196 = $4,116 $4,108 100% $4,108 100% 0% $0 4 Loan Demand Payoff Fee - NCIP 6.50 x $196 = $1,274 $1,271 100% $1,271 100% 0% $0 5 Loan Demand Payoff Fee - FTHB & BMP 6.50 x $196 = $1,274 $1,271 100% $1,271 100% 0% $0 6 Loan Demand Payoff Fee All Programs for walk-ins 5.00 x $196 = $980 $978 100% $978 100% 0% $0 7 Loan Demand Payoff Processing Fee - Multi-Family 4.00 x $196 = $784 $782 100% $782 100% 0% $0 8 Multi-Family Monitoring Fee 1.00 x $196 = $196 $127 65% $127 65% per unit 0% $0 9 AHA Affordable Housing Agreements - For Sale 21.50 x $196 = $4,214 $4,205 100% $4,205 100% per agreement 0% $0 10 Affordable Housing Application Fee $500 $500 100% $500 100% per application 0% $0 11 AHA Affordable Housing Agreement -MF For Rental 30.00 x $196 = $5,880 $5,868 100% $5,868 100% per agreement 0% $0 12 AHA Affordable Housing Agreement Amendments 11.00 x $196 = $2,156 $2,151 100% $2,151 100% per agreement 0% $0 13 Multi-Family Transaction Application Review Fee 5.00 x $196 = $980 $978 100% $978 100% 0% $0 14 Multi-Family Loan Conversion Fee 40.00 x $196 = $7,840 $7,824 100% $7,824 100% 0% $0 15 Multi-Family Loan Origination Fee 300.00 x $196 = $58,800 $58,686 100% $58,686 100% 0% $0 16 Multi-Family Loan Recapitalization Fee 240.00 x $196 = $47,040 $46,948 100% $46,948 100% 0% $0 17 Multi-Family Project Restructuring Fee - Transfer of Ownership (New Parties)

80.00 x $196 = $15,680 $15,649 100% $15,649 100% 0% $0
18 Multi-Family Project Restructuring Fee - Transfer of Ownership (Related Parties)

60.00 x $196 = $11,760 $11,737 100% $11,737 100% 0% $0
19 Multi-Family Project Refinance Fee 120.00 x $196 = $23,520 $23,474 100% $23,474 100% 0% $0 20 Loan Demand Payoff Fee Recalculation 0.50 x $196 = $98 $97 99% $97 99% 0% $0 21 Affordable Housing Application Fee per BMP Applicant 2.50 x $196 = $490 $50 10% $75 15% new fee new fee 22 New Owner BMP Processing and Transaction Fees for BMP Program to be Paid by Developer (per unit)

80.00 x $196 = $15,680 2.5% of sales
price
new fee new fee
23 Resale by BMP Owner for sale restricted property. BMP Processing and Transaction Fees for BMP Program to be Paid by Seller and Buyer 50/50 (per sale)

80.00 x $196 = $15,680 2.5% of sales
price
new fee new fee
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Housing and Community Services # Fee Description
Total Hours
Fully-
Burdened
Hourly Rate
Cost of
Service
Current
Fee
Current
Cost Recovery
Proposed
Fee
Proposed
Cost Recovery Fee Unit
Proposed Fee
Change %
Proposed Fee
Change $ Note
24 Development Impact Fees
a) Affordable Housing Fees - For Sale Residential
i) Single Family Home $43.18 $46.24 7.1% 3.06 [a]
ii) Townhome $35.98 $38.53 7.1% 2.55 [a]
iii) Condominium $28.79 $30.83 7.1% 2.04 [a]
b) Affordable Housing Fees - Rental Residential (Any Tenure Type)
$28.79 $30.83 7.1% 2.04 [a]
c) Affordable Housing Fees - Non-Residential Projects
i) Retail < 5,000 sq ft No Fee No Fee per square foot 0.0% 0.00 [a] ii) Retail ≥ 5,000 sq ft $7.20 $7.71 per square foot 7.1% 0.51 [a] iii) Hotel $7.20 $7.71 per square foot 7.1% 0.51 [a]
iv) Office < 20,000 sq ft $14.39 $15.41 per square foot 7.1% 1.02 [a] v) Office ≥ 20,000 sq ft $28.79 $30.83 per square foot 7.1% 2.04 [a] vi) Other Commercial $7.20 $7.71 per square foot 7.1% 0.51 [a] vii) Light Industrial < 20,000 sq ft $7.20 $7.71 per square foot 7.1% 0.51 [a] viii) Light Industrial ≥20,000 sq ft $14.39 $15.41 per square foot 7.1% 1.02 [a] ix) Low-Intensity Uses $2.88 $3.08 per square foot 7.1% 0.20 [a] [a] Fee adjusted by Feb-Feb change in regional BCI.

Electric (SVP) Fees

City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration FY 23/24 Forecast Expenses [a] Program 1316
Fund # Fund Desc Account Desc Admin Svcs Adjustment Total Notes 091 Electric Utility 87010 - Salary And Wages - Regular $3,177,210 $0 $3,177,210 091 Electric Utility 87011 - Salary Attrition and VTO $100,000 $0 $100,000 091 Electric Utility 87030 - S & W - O.T. Vacation Relief $16,000 $0 $16,000 091 Electric Utility 87090 - Separation Payouts $500,000 $0 $500,000 091 Electric Utility 1 Salary Accounts $3,793,210 $0 $3,793,210 091 Electric Utility 87212 - PERS - Misc $1,033,854 $0 $1,033,854 091 Electric Utility 87221 - Medicare $47,822 $0 $47,822 091 Electric Utility 87222 - Social Security $136,955 $0 $136,955 091 Electric Utility 87230 - Health Allocation $250,896 $0 $250,896 091 Electric Utility 87241 - Dental - City Paid $4,400 $0 $4,400 091 Electric Utility 87242 - Long Term Disability-City Paid $6,399 $0 $6,399 091 Electric Utility 87243 - Vision- City Paid $1,776 $0 $1,776 091 Electric Utility 87250 - Basic Life Insurance $1,500 $0 $1,500 091 Electric Utility 87260 - Meal Allowance $200 $0 $200 091 Electric Utility 87271 - VEBA $9,600 $0 $9,600
091 Electric Utility 87272 - EAP $768 $0 $768
091 Electric Utility 87274 - Auto Allowance $31,680 $0 $31,680 091 Electric Utility 87275 - Mobile Phone Allowance $7,680 $0 $7,680 091 Electric Utility 87279 - Misc. Other Benefits $116,119 $0 $116,119 091 Electric Utility 87390 - OPEB $58,400 $0 $58,400
091 Electric Utility 2 Benefit Accounts $1,708,049 $0 $1,708,049 091 Electric Utility 87500 - Operating Supplies $103,000 ($103,000) $0 091 Electric Utility 87550 - Veh Operating Supplies & Mtce $1,000 ($1,000) $0 091 Electric Utility 87600 - Maintenance $56,700 ($56,700) $0 091 Electric Utility 87710 - Adver And Community Promotion $180,300 ($180,300) $0 091 Electric Utility 87720 - Misc Rec Pur Install & Service $5,200 ($5,200) $0 091 Electric Utility 87802 - Misc Fee-Pension Rate Stab Trust $23,100 ($23,100) $0 091 Electric Utility 87810 - Utilities Expenses $351,600 ($351,600) $0 091 Electric Utility 87825 - Conference, Travel and Training $70,000 ($70,000) $0 091 Electric Utility 87835 - Insurance Claims Interfund $67,651 ($67,651) $0 091 Electric Utility 87845 - Insurance Cost-MSS $2,019,000 ($2,019,000) $0 091 Electric Utility 87865 - Subscription based IT arrangmnt $46,200 ($46,200) $0 091 Electric Utility 87870 - Contractual Serv Not Class $874,800 ($874,800) $0 091 Electric Utility 87900 - Rent Expense $884,300 ($884,300) $0 091 Electric Utility 87930 - City Membership $300,400 ($300,400) $0 091 Electric Utility 87940 - Mandated Program Costs $0 $0 $0 091 Electric Utility 3 Mat/Serv/Sup $4,983,251 ($4,983,251) $0 091 Electric Utility 87640 - Vehicle Equipment Maintenance $650,023 $0 $650,023 091 Electric Utility 87650 - Technical Services Maintenance $1,503,870 $0 $1,503,870 091 Electric Utility 87660 - Workers Comp Insurance $2,248 $0 $2,248 091 Electric Utility 87740 - Vehicle Equipment Amortization $745,728 $0 $745,728 091 Electric Utility 87750 - Communi Equipment Amortization $135,346 $0 $135,346 091 Electric Utility 87840 - Insurance And Surety Bonds $55,432 $0 $55,432 091 Electric Utility 87994 - Services from Other Funds-CAP $8,770,238 $0 $8,770,238 091 Electric Utility 5 Interfund Services $11,862,885 $0 $11,862,885 Subtotal $22,347,395 ($4,983,251) $17,364,144
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Electric (SVP) - Department Administration Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administrative and Business Services 21.00 (21.00) 0.00 0% Resource Planning and Engagement 44.00 0.00 44.00 22%
Customer Development and Project Management 41.00 0.00 41.00 20% Utility Operations 116.00 0.00 116.00 58%
Total 222.00 (21.00) 201.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Resource Planning and Engagement $3,801,106
Customer Development and Project Management $3,541,940
Utility Operations $10,021,098
Total $17,364,144
[a] Source: FY 23/24 & 24/25 Adopted budget.

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Compliance Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $87 $181,854 Database Administrator 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $82 $170,976 Electric Utility Helper/Driver 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $71 $592,051 Electric Utility Network Administrator 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,928 Electric & Water System Operator 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13,048 $108 $1,565,200 Electric Crew Foreperson 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $113 $939,245 Electric Division Manager 6.00 2,080 216 1,864 11,184 15% 85% 100% 1,678 9,506 11,184 $129 $1,614,912 Electric Maintenance Worker 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $75 $310,253 Electric Meter Technician 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $95 $592,987 Electric Program Manager 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13,048 $113 $1,638,291 Electric Utility Equipment Operator 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $75 $310,253 Electric Utility Generator Tech 9.00 2,080 216 1,864 16,776 15% 85% 100% 2,516 14,260 16,776 $102 $1,916,366 Electric Utility Program Analyst 5.00 2,080 216 1,864 9,320 15% 85% 100% 1,398 7,922 9,320 $69 $719,888 Electrician 7.00 2,080 216 1,864 13,048 15% 85% 100% 1,957 11,091 13,048 $95 $1,383,637 Journey Lineworker 12.00 2,080 216 1,864 22,368 15% 85% 100% 3,355 19,013 22,368 $102 $2,555,155 Journey Lineworker Apprentice 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,054 Management Analyst 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $75 $155,293 Meter Data Analyst 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $56 $231,379 Office Specialist II 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $45 $92,934 Power Trader 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $123 $256,568 Principal Utility Info System Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $123 $256,568 Senior Electric Division Manager 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $142 $296,067 Senior Electric Utility Generation Tech 5.00 2,080 216 1,864 9,320 15% 85% 100% 1,398 7,922 9,320 $110 $1,145,352 Senior Electrician Technician 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Senior Materials Handler 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $50 $104,832 Senior Elec & Water System Operator 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $116 $481,062 Senior Energy Systems Analyst 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $82 $512,928 Senior Elec Meter Technician 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $110 $229,070 Senior Electric Utility Engineer - Generatio 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $117 $243,838 Senior Instrument & Control Tech 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Service Coordinator - Inspector 4.00 2,080 216 1,864 7,456 15% 85% 100% 1,118 6,338 7,456 $108 $894,400 Staff Aide II 3.00 2,080 216 1,864 5,592 15% 85% 100% 839 4,753 5,592 $54 $338,520 Troubleshooter 2.00 2,080 216 1,864 3,728 15% 85% 100% 559 3,169 3,728 $110 $458,141 Underground Crew Leader 1.00 2,080 216 1,864 1,864 15% 85% 100% 280 1,584 1,864 $105 $218,046 Utility Electrician Technician 6.00 2,080 216 1,864 11,184 15% 85% 100% 1,678 9,506 11,184 $102 $1,277,578 Total 116.00 216,224 32,434 183,790 216,224 $23,624,910 Total 15% 85% 100%
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Electric (SVP)
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [b] Based on 40 hour week * 52 weeks per year.
[a] Source: FY 23/24 & 24/25 Adopted budget.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
FY 23/24 Forecast Expenses [a] Program 1324 1351 1362 1371 1372 1376 1377 Fund # Fund Desc Account Desc
Electric
Compliance
Systems
Support

Pwr System
Controls

Comm &
Meter Tech

Substation
Maint

Transm'sn &
Distrib
Generation
Maint Subtotal Adjustment Total Notes
091 Electric Utility 87010 - Salary And Wages - Regular $1,236,934 $2,318,494 $2,937,823 $946,099 $4,056,284 $5,822,581 $4,352,371 $21,670,586 $0 $21,670,586 091 Electric Utility 87020 - Salary And Wages - As Needed $100,000 $35,000 $185,000 $20,000 $400,000 $85,000 $90,000 $915,000 $0 $915,000 091 Electric Utility 87030 - S & W - O.T. Vacation Relief $5,000 $185,000 $950,000 $175,000 $1,300,000 $2,500,000 $1,850,000 $6,965,000 $0 $6,965,000 091 Electric Utility 87090 - Separation Payouts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 1 Salary Accounts $1,341,934 $2,538,494 $4,072,823 $1,141,099 $5,756,284 $8,407,581 $6,292,371 $29,550,586 $0 $29,550,586 091 Electric Utility 87212 - PERS - Misc $420,559 $780,645 $964,022 $313,995 $1,358,182 $1,922,309 $1,434,894 $7,194,606 $0 $7,194,606 091 Electric Utility 87221 - Medicare $18,759 $37,265 $57,177 $16,496 $78,727 $112,817 $179,398 $500,639 $0 $500,639 091 Electric Utility 87222 - Social Security $68,973 $141,820 $195,117 $64,559 $291,079 $420,170 $239,025 $1,420,743 $0 $1,420,743 091 Electric Utility 87230 - Health Allocation $125,448 $253,393 $217,844 $116,165 $404,145 $696,794 $405,798 $2,219,587 $0 $2,219,587 091 Electric Utility 87241 - Dental - City Paid $2,200 $3,850 $8,840 $3,646 $15,393 $22,996 $14,034 $70,959 $0 $70,959 091 Electric Utility 87242 - Long Term Disability-City Paid $3,420 $7,351 $1,954 $1,110 $858 $745 $2,181 $17,619 $0 $17,619 091 Electric Utility 87243 - Vision- City Paid $888 $1,554 $1,554 $666 $2,386 $3,441 $2,442 $12,931 $0 $12,931 091 Electric Utility 87250 - Basic Life Insurance $708 $840 $912 $312 $1,401 $1,980 $1,512 $7,665 $0 $7,665 091 Electric Utility 87260 - Meal Allowance $1,900 $9,500 $5,300 $39,000 $60,000 $18,500 $134,200 $0 $134,200 091 Electric Utility 87271 - VEBA $4,800 $8,400 $8,400 $3,600 $12,900 $18,600 $13,200 $69,900 $0 $69,900 091 Electric Utility 87272 - EAP $384 $672 $672 $288 $1,033 $1,488 $1,056 $5,593 $0 $5,593 091 Electric Utility 87274 - Auto Allowance $12,000 $9,600 $4,800 $4,800 $4,800 $7,200 $43,200 $0 $43,200 091 Electric Utility 87275 - Mobile Phone Allowance $3,840 $3,840 $1,920 $960 $1,920 $2,880 $15,360 $0 $15,360 091 Electric Utility 87279 - Misc. Other Benefits $474 $2,800 $1,120 $5,724 $36,869 $4,680 $51,667 $0 $51,667 091 Electric Utility 87280 - City Paid Deferred Comp Exp $1,980 $1,980 $0 $1,980 091 Electric Utility 87390 - OPEB $29,200 $51,100 $51,100 $21,900 $78,475 $113,150 $80,300 $425,225 $0 $425,225 091 Electric Utility 2 Benefit Accounts $691,179 $1,302,704 $1,526,612 $549,157 $2,295,063 $3,418,079 $2,409,080 $12,191,874 $0 $12,191,874 091 Electric Utility 87500 - Operating Supplies $297,000 $206,900 $7,000 $7,200 $96,500 $183,400 $75,000 $873,000 $0 $873,000 091 Electric Utility 87550 - Veh Operating Supplies & Mtce $1,200 $1,200 $0 $1,200 091 Electric Utility 87600 - Maintenance $25,000 $137,500 $30,000 $189,000 $3,731,384 $1,060,000 $4,793,800 $9,966,684 ($9,966,684) $0 091 Electric Utility 87710 - Adver And Community Promotion $50,000 $50,000 ($50,000) $0 091 Electric Utility 87720 - Misc Rec Pur Install & Service $15,500 $65,800 $81,300 ($81,300) $0 091 Electric Utility 87800 - Miscellaneous Serv & Supplies $7,300 $247,000 $462,300 $8,000 $227,400 $952,000 ($952,000) $0 091 Electric Utility 87810 - Utilities Expenses $99,600 $3,600 $11,800 $110,000 $225,000 ($225,000) $0 091 Electric Utility 87825 - Conference, Travel and Training $86,700 $55,800 $39,000 $15,800 $86,000 $95,200 $69,300 $447,800 $0 $447,800 091 Electric Utility 87865 - Subscription based IT arrangmnt $731,700 $346,900 $19,000 $1,097,600 ($1,097,600) $0 091 Electric Utility 87870 - Contractual Serv Not Class $930,300 $1,486,800 $6,200 $202,000 $4,848,100 $1,644,900 $9,118,300 ($9,118,300) $0 091 Electric Utility 87940 - Mandated Program Costs $10,500 $10,600 $823,300 $844,400 ($844,400) $0 091 Electric Utility 3 Mat/Serv/Sup $1,356,800 $2,965,300 $895,000 $212,000 $4,150,384 $6,282,900 $7,794,900 $23,657,284 ($22,335,284) $1,322,000 091 Electric Utility 87960 - Generation & Pumping Expense $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 4 Resource/Product $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87640 - Vehicle Equipment Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87660 - Workers Comp Insurance $875 $1,637 $2,074 $665 $2,856 $4,054 $3,068 $15,229 $0 $15,229 091 Electric Utility 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87740 - Vehicle Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87750 - Communi Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 87994 - Services from Other Funds-CAP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 091 Electric Utility 5 Interfund Services $875 $1,637 $2,074 $665 $2,856 $4,054 $3,068 $15,229 $0 $15,229 Subtotal $3,390,788 $6,808,135 $6,496,509 $1,902,921 $12,204,587 $18,112,614 $16,499,419 $65,414,973 ($22,335,284) $43,079,689 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Allocation of Department Administration
Description
Utility
Operations Notes
Allocation of Department Administration $10,021,098 [b] Total Divisional Costs
Description
Utility
Operations Notes
Total $53,100,787
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $53,100,787
Direct Hours 183,790 [b]
Total $289
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $41,742,460 79% $227
Equipment $0 0% $0
Materials / Supplies $1,337,229 3% $7
Other Costs $0 0% $0
Overhead $10,021,098 19% $55
Total $53,100,787 100% $289
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $29,550,586
Benefit Accounts $12,191,874
Total 0.41
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Electric (SVP)
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 85% 1,584
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.31 Position
Top Step Hrly
[c] Benefits
Subtotal
Labor Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Elec Utility Engineer $106 $44 $150 1.31 $197 $7 $55 $259 Electric Crew Foreperson $113 $47 $159 1.31 $209 $7 $55 $271 Electric Meter Technician $95 $39 $134 1.31 $176 $7 $55 $238 Journey Lineworker $102 $42 $145 1.31 $190 $7 $55 $252
Office Specialist II $45 $18 $63 1.31 $83 $7 $55 $145
Sr Electrical Estimator $93 $38 $131 1.31 $172 $7 $55 $234 Senior Engineer $117 $48 $166 1.31 $217 $7 $55 $279
Troubleshooter $110 $45 $156 1.31 $204 $7 $55 $266
Helper $71 $29 $101 1.31 $132 $7 $55 $194
Utility Locator $75 $31 $105 1.31 $138 $7 $55 $200
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 116.00 2,080 241,280 $23,624,910 $98 $289 2.95 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] To account for department admin support provided but not directly budgeted to direct service units. See Electric Department - Department Administration cost allocation worksheet. [c] See worksheet labeled: Allocation of Annual Labor Effort - Electric. [d] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees

Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Total
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole 3.00 3.00
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span 4.00 8.00 0.75 3.50 16.25 18 Service Wire Relocation from Pole 0.50 0.75 3.00 1.00 5.25 19 Meter Test Deposit 1.00 1.00
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential) 0.75 0.75
23 Service Disconnection (Residential) 0.75 0.75
24 Electric Reconnection Fee (Non-Residential) 0.50 0.50 25 Electric Disconnection Fee (Non-Residential) 0.50 0.50 26 Service Fee Customer-Owned Equipment Problem 1.00 1.00 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span
18 Service Wire Relocation from Pole
19 Meter Test Deposit
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential)
23 Service Disconnection (Residential)
24 Electric Reconnection Fee (Non-Residential)
25 Electric Disconnection Fee (Non-Residential)
26 Service Fee Customer-Owned Equipment Problem
Estimated Cost of Labor
$279 $259 $271 $238 $252 $145 $234 $266 $194 $200
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Mat'l Cost
Estimated
Cost of
Service
$0 $0 $0 $0 $0 $0 $0 $798 $0 $0 $798
$0 $0 $1,084 $0 $2,016 $109 $819 $0 $0 $0 $160 $4,188
$0 $0 $0 $0 $0 $73 $176 $798 $194 $0 $102 $1,342
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $238
$0 $0 $0 $0 $0 $0 $0 $200 $0 $0 $200
$0 $0 $0 $0 $0 $0 $0 $200 $0 $0 $200
$0 $0 $0 $0 $0 $0 $0 $133 $0 $0 $133
$0 $0 $0 $0 $0 $0 $0 $133 $0 $0 $133
$0 $0 $0 $0 $0 $0 $0 $266 $0 $0 $266
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
1 Overhead Lines - New Single Family/Residential
2 Overhead Lines - New Multiple Units
3 Overhead Lines - New Street Lighting
4 Underground - New Single Family/Residential
5 Underground - New Multiple Units/Residential
6 Underground - New Street Lighting
7 Underground - Existing Single Family
8 Underground - Existing Multi-Units
9 Underground - Existing Street Lighting
10 Load Development Up to 4,500 KVA
11 Load Development Over 4,500 KVA
10 Load Development Commercial Facilities < 12kV
11 Load Development Commercial Facilities 12kV
12 Load Development Commercial Facilities Dedicated 12 kV 13 Load Development Commercial Facilities Dedicated 60 kV 14 Temporary Connection to Pole
15 Temporary Power
16 Underground Street Light Relocation
17 Service Wire Relocation from Mid-Span
18 Service Wire Relocation from Pole
19 Meter Test Deposit
20 Service Wire Relocation Additional Linework
21 Electric System Damage
22 Service Reconnection (Residential)
23 Service Disconnection (Residential)
24 Electric Reconnection Fee (Non-Residential)
25 Electric Disconnection Fee (Non-Residential)
26 Service Fee Customer-Owned Equipment Problem
Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$1,292.57 $1,340.01 per lot [a]
$794.91 $824.08 per unit [a]
$8.01 $8.30 per front foot [a]
$2,548.59 $2,642.13 per lot [a]
$2,166.31 $2,245.81 per unit [a]
$19.68 $20.40 per front foot [a]
$3,743.69 $3,881.08 per lot [a]
$2,001.06 $2,074.50 per unit [a]
$29.24 $30.31 per front foot [a]
$516.58 [a]
$1,033.16 [a]
$365.45 $609.07 [a],[b]
$305.37 $508.94 [a],[b]
$559.44 $631.09 [a]
$516.58 $588.23 [a]
$728 91% $798 100%
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$2,796 67% $4,187 100%
$882 66% $1,342 100%
$218 92% $238 100%
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$182 91% $199 100%
$182 91% $199 100%
$108 81% $133 100% per account
$108 81% $133 100% per account
$242 91% $266 100% per hour
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electric Fees

Fee Description
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Total
27 Electric replacement/reconnection fee due to meter
tampering/illegal access

1.00 1.00
28 Service Removal
29 Engineering Plan Check - Electric 1.75 1.75
30 Engineering Plan Check - Electric - 4th and subsequent review 0.25 0.25 31 Project Clearance committee/Sub committee review 3.00 3.00 32 Time of Use Meter Installation - Residential 1.00 1.00 33 Time of Use Meter Installation - Non-Residential 1.00 1.00 34 Field Marking-Fiber Up to 50 ft of excavation 0.75 0.75 35 Field Marking-Fiber Over 50 ft of excavation 0.50 0.50 36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Schedule for documentation purposes. [c] Use 2.5% annual escalator.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
27 Electric replacement/reconnection fee due to meter
tampering/illegal access
28 Service Removal
29 Engineering Plan Check - Electric
30 Engineering Plan Check - Electric - 4th and subsequent review 31 Project Clearance committee/Sub committee review
32 Time of Use Meter Installation - Residential
33 Time of Use Meter Installation - Non-Residential
34 Field Marking-Fiber Up to 50 ft of excavation
35 Field Marking-Fiber Over 50 ft of excavation
36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Sched [c] Use 2.5% annual escalator.

Estimated Cost of Labor
$279 $259 $271 $238 $252 $145 $234 $266 $194 $200
Sr. Elec
Eng'r
Asst Elec
Utility Eng'r
Elec Crew
Forep'rsn
Electric
Meter Tech
Journey
Linew'kr
Office Spec
II
Sr Elec.

Estim'tr
Trouble
shooter Helper
Utility
Locator Mat'l Cost
Estimated
Cost of
Service
$0 $0 $0 $0 $0 $0 $0 $266 $0 $0 $266
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $453 $0 $0 $0 $0 $0 $0 $0 $0 $453
$0 $65 $0 $0 $0 $0 $0 $0 $0 $0 $65
$837 $0 $0 $0 $0 $0 $0 $0 $0 $0 $837
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $206 $444
$0 $0 $0 $238 $0 $0 $0 $0 $0 $0 $413 $651
$0 $0 $0 $0 $0 $0 $0 $0 $0 $150 $150
$0 $0 $0 $0 $0 $0 $0 $0 $0 $100 $100
$81,420
$134,832
$16,284
$16,284
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Electr Fee Description
27 Electric replacement/reconnection fee due to meter
tampering/illegal access
28 Service Removal
29 Engineering Plan Check - Electric
30 Engineering Plan Check - Electric - 4th and subsequent review 31 Project Clearance committee/Sub committee review
32 Time of Use Meter Installation - Residential
33 Time of Use Meter Installation - Non-Residential
34 Field Marking-Fiber Up to 50 ft of excavation
35 Field Marking-Fiber Over 50 ft of excavation
36 Electric equipment relocation
37 EV charging retrofit-Existing building
38 SVP system impact study - Transmission system
39 CAISO System Impact Study
40 SVP system impact study - Distribution 12kV system
41 SVP generation interconnection study
42 Distribution Pole Contact-Application fee
43 Distribution Pole Contact-cable attachment
44 Distribution Pole Contact-equipment attachment
45 Distribution Pole Contact-riser attachment
46 Distribution Pole Contact-anchor attachment
47 Distribution Pole Contact-small cell
[a] Fee calculated as part of separate study.
[b] Amount currently collected via agreement. Moving to Master Fee Sched [c] Use 2.5% annual escalator.

Cost Recovery Information
Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$242 91% $266 100% per account
actual cost 100% actual cost 100%
$378 83% $453 100% per sheet
$54 83% $64 99% per sheet
$837 100% $837 100%
$417 94% $444 100% per meter
$616 95% $650 100% per meter
$138 92% $150 100%
$92 92% $100 100% per each add'l 50ft
actual cost 100% actual cost 100%
actual cost 100% actual cost 100%
$78,450 96% $81,400 100% [b]
$129,920 96% $134,800 100% [b]
$15,690 96% $16,200 99% [b]
$15,690 96% $16,200 99% [b]
$241.80 $247.84 [c]
$18.05 $18.50 [c]
$51.23 $52.51 [c]
$37.93 $38.88 [c]
$3.52 $3.61 [c]
$91.78 $94.08 [c]
Finance - Municipal Services Division Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Finance - Municipal Services Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Business Analyst 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $68 $140,691 Customer Service Representative 14.00 2,080 216 1,864 26,096 20% 80% 100% 5,219 20,877 26,096 $46 $1,334,861 Customer Service Supervisor 2.00 2,080 216 1,864 3,728 40% 60% 100% 1,491 2,237 3,728 $57 $237,078 Meter Reader 3.00 2,080 216 1,864 5,592 20% 80% 100% 1,118 4,474 5,592 $48 $300,082 Municipal Services Division Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $107 $222,706 Office Specialist III 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $49 $102,274 Senior Customer Service Representative 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $49 $511,368 Senior Management Analyst 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $82 $170,830 Utility Field Services Worker 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $50 $209,664 Utility Field Services Supervisor 1.00 2,080 216 1,864 1,864 40% 60% 100% 746 1,118 1,864 $57 $118,539 Utility Services Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $57 $237,078 Total 33.00 61,512 17,149 44,363 61,512 $3,585,171 Total 28% 72% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
FY 23/24 Forecast Expenses [a] Program 3332 3333 3334 3335 3336 3337 Fund # Fund Desc Account Desc
Utility Bill
Svcs
Revenue
Cashiering
Business
Certificate Field Svcs Admin Contact Ctr Subtotal Adjust Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,548,540 $365,307 $148,931 $606,702 $215,569 $454,208 $3,339,257 $0 $3,339,257 001 General Fund 87011 - Salary Attrition and VTO ($46,456) ($10,959) ($4,468) ($18,200) ($6,467) ($13,626) ($100,176) $0 ($100,176) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87020 - Salary And Wages - As Needed $77,007 $0 $0 $0 $0 $0 $77,007 $0 $77,007 001 General Fund 87030 - S & W - O.T. Vacation Relief $555 $555 $555 $2,773 $555 $4,993 $0 $4,993 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $1,579,646 $354,903 $145,018 $591,275 $209,102 $441,137 $3,321,081 $0 $3,321,081 001 General Fund 87212 - PERS - Misc $526,502 $124,204 $50,636 $206,263 $73,289 $154,432 $1,135,326 $0 $1,135,326 001 General Fund 87221 - Medicare $23,053 $5,451 $2,231 $9,358 $3,366 $6,902 $50,361 $0 $50,361 001 General Fund 87222 - Social Security $98,115 $22,855 $9,087 $39,567 $12,100 $29,062 $210,786 $0 $210,786 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87230 - Health Allocation $275,687 $53,898 $10,025 $85,772 $18,621 $78,015 $522,018 $0 $522,018 001 General Fund 87241 - Dental - City Paid $4,070 $1,126 $440 $1,691 $414 $1,333 $9,074 $0 $9,074 001 General Fund 87242 - Long Term Disability-City Paid $7,628 $1,938 $747 $3,195 $746 $2,443 $16,697 $0 $16,697 001 General Fund 87243 - Vision- City Paid $1,671 $511 $177 $683 $166 $566 $3,774 $0 $3,774 001 General Fund 87250 - Basic Life Insurance $633 $174 $66 $229 $98 $192 $1,392 $0 $1,392 001 General Fund 87271 - VEBA $8,880 $2,460 $960 $3,690 $900 $2,910 $19,800 $0 $19,800 001 General Fund 87272 - EAP $710 $197 $77 $295 $72 $233 $1,584 $0 $1,584 001 General Fund 87274 - Auto Allowance $2,640 $240 $240 $240 $1,200 $240 $4,800 $0 $4,800 001 General Fund 87275 - Mobile Phone Allowance $1,056 $96 $96 $96 $480 $96 $1,920 $0 $1,920 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $1,416 $24 $0 $1,440 $0 $1,440 001 General Fund 87390 - OPEB $54,019 $14,965 $5,840 $22,447 $5,476 $17,702 $120,449 $0 $120,449 001 General Fund 2 Benefit Accounts $1,004,664 $228,115 $80,622 $374,942 $116,952 $294,126 $2,099,421 $0 $2,099,421 001 General Fund 87500 - Operating Supplies $42,905 $0 $0 $0 $0 $0 $42,905 $0 $42,905 001 General Fund 87825 - Conference, Travel and Training $5,776 $216 $0 $0 $0 $1,483 $7,475 $0 $7,475 001 General Fund 87865 - Subscription based IT arrangmnt $437,446 $30,037 $36,720 $0 $0 $0 $504,203 $0 $504,203 001 General Fund 87870 - Contractual Serv Not Class $530,392 $56,286 $124,188 $20,612 $0 $0 $731,478 $0 $731,478 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $1,016,519 $86,539 $160,908 $20,612 $0 $1,483 $1,286,061 $0 $1,286,061 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $0 $46,444 $0 $0 $46,444 $0 $46,444 001 General Fund 87650 - Technical Services Maintenance $505,100 $0 $0 $0 $0 $0 $505,100 $0 $505,100 001 General Fund 87660 - Workers Comp Insurance $5,774 $1,362 $555 $2,262 $804 $1,694 $12,451 $0 $12,451 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $25,928 $0 $0 $25,928 $0 $25,928 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $510,874 $1,362 $555 $74,634 $804 $1,694 $589,923 $0 $589,923 Subtotal $4,111,703 $670,919 $387,103 $1,061,463 $326,858 $738,440 $7,296,486 $0 $7,296,486 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Adjustments for Fully-Burdened Hourly Rate Calculation
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $7,296,486
Productive Hours 44,363 [b]
Total $164
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $5,420,502 74% $122
Equipment $0 0% $0
Materials / Supplies $1,875,984 26% $42
Other Costs $0 0% $0
Overhead $0 0% $0
Total $7,296,486 100% $164
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Finance - Municipal Services
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $3,321,081
Benefit Accounts $2,099,421
Total 0.63
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 72% 1,344
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.55 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Business Analyst $68 $43 $110 1.55 $171 $42 $0 $213
Customer Service Representative $46 $29 $75 1.55 $116 $42 $0 $158 Customer Service Supervisor $57 $36 $93 1.55 $144 $42 $0 $186 Meter Reader $48 $30 $78 1.55 $121 $42 $0 $164
Municipal Services Division Manager $107 $68 $175 1.55 $270 $42 $0 $313 Office Specialist III $49 $31 $80 1.55 $124 $42 $0 $166 Senior Customer Service Representative $49 $31 $80 1.55 $124 $42 $0 $166 Senior Management Analyst $82 $52 $134 1.55 $207 $42 $0 $250 Utility Field Services Worker $50 $32 $82 1.55 $127 $42 $0 $170 Utility Field Services Supervisor $57 $36 $93 1.55 $144 $42 $0 $186 Utility Services Technician $57 $36 $93 1.55 $144 $42 $0 $186 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 33.00 2,080 68,640 $3,585,171 $52 $164 3.15 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See allocation of Annual Labor Effort, Finance Municipal Services. [c] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$158 $166 $170 $186 $186
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Cost of Svc
Business Tax Certificate
1 Fixed Place of Business in Santa Clara (per employee per year) a) Per Employee, Per Year
b) Not to Exceed Cap
2 Companies Conducting Business in the City without a Fixed Place of Business (% of Tax)
a) 6 - 64 Days
b) 65 - 129 Days
c) 130+ Days
3 Rental units (3+)
a) Apartments (per unit, per year)
b) Hotels/Motels (per unit, per year)
4 Business Tax - Rental Unit Surcharge
Apartments with 3+ Units
5 Delinquent Payment of Business Certificate Fees - 30 Days After Due Date (% of Appropriate Business License Tax)
Other
6 Change of name, address or business type as shown on current certificate 0.08 0.08 $13 $13 7 Business Certificate Info - Special Request (Research Required) 8 Duplicate business certificate 0.08 0.08 $13 $13
9 Amplified Music Permit 0.50 0.50 $79 $79
10 City Flag
11 Block Party Request 0.50 0.50 $79 $79
12 Utility service deposit - commercial, industrial and residential 13 Service turn-on fee (for each service)
a) Electric 0.08 0.10 0.10 0.28 $13 $17 $19 $49
b) Water 0.08 0.10 0.10 0.28 $13 $17 $19 $49
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
Business Tax Certificate
1 Fixed Place of Business in Santa Clara (per employee per year) a) Per Employee, Per Year
b) Not to Exceed Cap
2 Companies Conducting Business in the City without a Fixed Place of Business (% of Tax)
a) 6 - 64 Days
b) 65 - 129 Days
c) 130+ Days
3 Rental units (3+)
a) Apartments (per unit, per year)
b) Hotels/Motels (per unit, per year)
4 Business Tax - Rental Unit Surcharge
Apartments with 3+ Units
5 Delinquent Payment of Business Certificate Fees - 30 Days After Due Date (% of Appropriate Business License Tax)
Other
6 Change of name, address or business type as shown on current certificate 7 Business Certificate Info - Special Request (Research Required) 8 Duplicate business certificate
9 Amplified Music Permit
10 City Flag
11 Block Party Request
12 Utility service deposit - commercial, industrial and residential 13 Service turn-on fee (for each service)
a) Electric
b) Water
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$45.00 n/a - tax $45.00 n/a - tax
$350,000 n/a - tax $350,000 n/a - tax
25% n/a - tax 25% n/a - tax
50% n/a - tax 50% n/a - tax
100% n/a - tax 100% n/a - tax
$18.35 n/a - tax $18.35 n/a - tax
$15.00 n/a - tax $15.00 n/a - tax
$3.35 n/a $3.35 n/a per unit, per year
25% n/a 25% n/a
$12.00 91% $13 99% each
Actual Cost of Compilation 100% Actual Cost of Compilation 100% each $12.00 91% $13 99% each
$76.00 96% $79 100%
Actual Cost 100% Actual Cost 100%
No Charge 0% No Charge 0%
Est. 3 mo. usage Est. 3 mo. usage based on history and/or projected load
$48.00 98% $48 98%
$48.00 98% $48 98%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Cost of Service
$158 $166 $170 $186 $186
Fee Description
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Total
Cust Svc
Rep
Sr Cust
Svc Rep
Utility Field
Svc Wrkr
Utility Field
Svcs Sup
Utility Svcs
Tech Cost of Svc
14 Billing service charge for late payment - residential, commercial and industrial

0.08 0.08 $16 $16
15 Delinquent Service Letter (48 hour notice) 0.33 0.33 $55 $55 16 Fees for the verification of electric meter address (aka "ring out") Per Address Visit 0.08 0.33 0.42 0.83 $13 $57 $78 $147
Per Meter 0.03 0.03 0.07 $6 $6 $12
17 Utility Billing Splitting or Combining Accounts 0.50 0.50 1.00 $79 $85 $164 18 Municipal Services Information Each Document
Special Request (Research Required)
19 10-day letter for house meter
a) For up to 10 units 0.50 0.33 0.83 $83 $57 $140
b) For each full or partial increment of 10 thereafter 0.13 0.13 $22 $22 20 Meter reading more than once per month
1st meter per location

0.33 0.25 0.58 $53 $43 $95
21 Delinquent Reconnect Fee 0.17 0.33 0.50 $26 $57 $83
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Finance / Municipal Services
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
14 Billing service charge for late payment - residential, commercial and industrial
15 Delinquent Service Letter (48 hour notice)
16 Fees for the verification of electric meter address (aka "ring out") Per Address Visit
Per Meter
17 Utility Billing Splitting or Combining Accounts
18 Municipal Services Information Each Document
Special Request (Research Required)
19 10-day letter for house meter
a) For up to 10 units
b) For each full or partial increment of 10 thereafter
20 Meter reading more than once per month
1st meter per location
21 Delinquent Reconnect Fee
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Greater of $14 or 1.5% 90% Greater of $15 or 1.5% 100%
$53.00 96% $55 99% per account
$142.00 96% $147 100% per address
$5.00 42% $5 42% per meter
$158.00 96% $164 100% per account
Actual cost of compilation 100% Actual cost of compilation 100% $134.00 96% $139 100%
$19.00 86% $22 99%
$91.00 96% $95 100%
$79.00 95% $83 100% per account
Fire Department Fees

City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
FY 23/24 Forecast Expenses [a] Program 7811
Fund # Fund Desc Account Desc Fire - Admin Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,549,904 $0 $1,549,904 001 General Fund 87011 - Salary Attrition and VTO $0 $0 $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage ($36,990) $0 ($36,990) 001 General Fund 1 Salary Accounts $1,512,914 $0 $1,512,914 001 General Fund 87211 - PERS - Safety $539,842 $0 $539,842 001 General Fund 87212 - PERS - Misc $207,550 $0 $207,550 001 General Fund 87221 - Medicare $29,757 $0 $29,757
001 General Fund 87222 - Social Security $40,874 $0 $40,874 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $127,892 $0 $127,892 001 General Fund 87241 - Dental - City Paid $2,337 $0 $2,337 001 General Fund 87242 - Long Term Disability-City Paid $2,702 $0 $2,702 001 General Fund 87243 - Vision- City Paid $666 $0 $666 001 General Fund 87250 - Basic Life Insurance $588 $0 $588 001 General Fund 87270 - Uniform Allowance $780 $0 $780 001 General Fund 87271 - VEBA $12,300 $0 $12,300
001 General Fund 87272 - EAP $408 $0 $408
001 General Fund 87273 - Professional Development $1,500 $0 $1,500 001 General Fund 87274 - Auto Allowance $2,400 $0 $2,400 001 General Fund 87275 - Mobile Phone Allowance $2,880 $0 $2,880 001 General Fund 87276 - BCN $108 $0 $108
001 General Fund 87280 - City Paid Deferred Comp Exp $8,280 $0 $8,280 001 General Fund 87390 - OPEB $31,025 $0 $31,025
001 General Fund 2 Benefit Accounts $1,011,889 $0 $1,011,889 001 General Fund 87500 - Operating Supplies $30,412 $0 $30,412 001 General Fund 87810 - Utilities Expenses $209,670 $0 $209,670 001 General Fund 87825 - Conference, Travel and Training $0 $0 $0 001 General Fund 87865 - Subscription based IT arrangmnt $22,192 $0 $22,192 001 General Fund 87870 - Contractual Serv Not Class $82,188 $0 $82,188 001 General Fund 87930 - City's Membership $3,000 $0 $3,000 001 General Fund 3 Mat/Serv/Sup $347,462 $0 $347,462
001 General Fund 87640 - Vehicle Equipment Maintenance $27,377 $0 $27,377 001 General Fund 87650 - Technical Services Maintenance $1,428,863 $0 $1,428,863 001 General Fund 87660 - Workers Comp Insurance $91,375 $0 $91,375 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $17,888 $0 $17,888 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $1,565,503 $0 $1,565,503 Subtotal $4,437,768 $0 $4,437,768
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Fire - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Fire - Admin Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,704,774 $0 $1,704,774 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $1,738,869 $0 $1,738,869 Total Costs for Allocation
Description Total Adjustment Total Notes
Department Administration $6,176,637 $0 $6,176,637 [d]
Subtotal $6,176,637 $0 $6,176,637
Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administration 8.50 (8.50) 0.00 0%
Emergency Medical Services 2.00 0.00 2.00 1%
Training 3.00 0.00 3.00 2%
Field Operation 138.00 0.00 138.00 84%
Community Risk Reduction 21.00 0.00 21.00 13%
Office of Emergency Services 1.00 0.00 1.00 1%
Total 173.50 (8.50) 165.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Emergency Medical Services $74,868
Training $112,302
Field Operation $5,165,915
Community Risk Reduction $786,117
Office of Emergency Services $37,434
Total $6,176,637
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units.

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Community Risk Reduction Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction FY 23/24 Forecast Expenses [a] Program 7831 7834 7835 7836 7837 Fund # Fund Desc Account Desc
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
All All 87010 - Salary And Wages - Regular $439,797 $1,346,167 $768,558 $168,532 $677,324 $3,400,378 $0 $3,400,378 All All 87020 - Salary And Wages - As Needed $6,652 $11,643 $6,652 $1,663 $6,652 $33,262 $0 $33,262 All All 87030 - S & W - O.T. Vacation Relief $6,209 $46,567 $3,104 $3,104 $3,104 $62,088 $0 $62,088 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 $0 $0 All All 1 Salary Accounts $452,658 $1,404,377 $778,314 $173,299 $687,080 $3,495,728 $0 $3,495,728 All All 87211 - PERS - Safety $143,382 $493,085 $254,333 $75,940 $337,397 $1,304,137 $0 $1,304,137 All All 87212 - PERS - Misc $64,918 $166,517 $111,486 $12,413 $30,865 $386,199 $0 $386,199 All All 87221 - Medicare $7,350 $20,083 $11,468 $2,509 $10,083 $51,493 $0 $51,493 All All 87222 - Social Security $11,917 $29,423 $21,171 $2,251 $5,743 $70,505 $0 $70,505 All All 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0
All All 87230 - Health Allocation $45,851 $130,293 $81,253 $16,042 $61,839 $335,278 $0 $335,278 All All 87241 - Dental - City Paid $573 $1,216 $929 $134 $448 $3,300 $0 $3,300 All All 87242 - Long Term Disability-City Paid $959 $2,124 $1,625 $178 $453 $5,339 $0 $5,339 All All 87243 - Vision- City Paid $200 $440 $339 $38 $93 $1,110 $0 $1,110 All All 87250 - Basic Life Insurance $183 $431 $422 $47 $189 $1,272 $0 $1,272 All All 87270 - Uniform Allowance $834 $2,260 $2,254 $230 $1,017 $6,595 $0 $6,595 All All 87271 - VEBA $5,142 $15,840 $9,954 $2,178 $9,486 $42,600 $0 $42,600 All All 87272 - EAP $148 $388 $251 $44 $177 $1,008 $0 $1,008 All All 87273 - Professional Development $140 $225 $160 $75 $400 $1,000 $0 $1,000 All All 87276 - BCN $45 $147 $78 $24 $102 $396 $0 $396
All All 87280 - City Paid Deferred Comp Exp $3,833 $8,082 $10,891 $738 $3,576 $27,120 $0 $27,120 All All 87390 - OPEB $10,950 $29,425 $19,018 $3,572 $13,685 $76,650 $0 $76,650 All All 2 Benefit Accounts $296,425 $899,979 $525,632 $116,413 $475,553 $2,314,002 $0 $2,314,002 All All 87500 - Operating Supplies $20,826 $17,356 $17,355 $6,942 $15,601 $78,080 $0 $78,080 All All 87825 - Conference, Travel and Training $6,816 $11,043 $3,853 $1,927 $9,158 $32,797 $0 $32,797 All All 87865 - Subscription based IT arrangmnt $0 $10,300 $0 $0 $0 $10,300 $0 $10,300 All All 87870 - Contractual Serv Not Class $24,050 $11,100 $1,850 $37,000 $0 $37,000 All All 87900 - Rent Expense $3,573 $0 $0 $3,573 $0 $3,573 All All 87930 - City's Membership $500 $0 $0 $500 $0 $500 All All 3 Mat/Serv/Sup $55,765 $38,699 $32,308 $8,869 $26,609 $162,250 $0 $162,250 All All 87640 - Vehicle Equipment Maintenance $24,884 $11,328 $8,453 $15,465 $10,260 $70,390 $0 $70,390 All All 87650 - Technical Services Maintenance $93,894 $0 $0 $0 $0 $93,894 $0 $93,894 All All 87660 - Workers Comp Insurance $31,083 $86,590 $55,508 $8,881 $39,964 $222,026 $0 $222,026 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 All All 87740 - Vehicle Equipment Amortization $14,134 $12,272 $205 $8,066 $146 $34,823 $0 $34,823 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 All All 5 Interfund Services $163,995 $110,190 $64,166 $32,412 $50,370 $421,133 $0 $421,133 All All 87994 - Services From Other Funds-CAP $0 $230,941 $0 $0 $0 $230,941 ($230,941) $0 All All 6 CAP $0 $230,941 $0 $0 $0 $230,941 ($230,941) $0 Subtotal $968,843 $2,684,186 $1,400,420 $330,993 $1,239,612 $6,624,054 ($230,941) $6,393,113 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $78,699 $218,036 $113,756 $26,886 $100,693 $538,070 $0 $538,070 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $80,273 $222,396 $116,031 $27,424 $102,707 $548,831 $0 $548,831 Department Administration Costs Assigned to Fire Prev, Haz Mat, and CUPA Description Total
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Subtotal Adjustment Total Notes
Department Administration $786,117 $114,979 $318,549 $166,197 $39,281 $147,112 $786,117 $0 $786,117 [d] Subtotal $786,117 $114,979 $318,549 $166,197 $39,281 $147,112 $786,117 $0 $786,117 Total Divisional Costs
Description
Admin,
Investigation,
Education
Development
Services
Non-Dev
Services
Development
CUPA
Non-Dev
CUPA Total Notes
Total $1,164,094 $2,994,190 $1,682,647 $397,698 $1,489,432 $7,728,062 Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $7,728,062
Direct Hours 27,308
Total $283
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Community Risk Reduction Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate ICR Multiplier Notes
Total 21.00 2,080 43,680 $3,781,211 $87 $283 3.27 Full Cost Factors for Hourly Rate Buildup
Description Total Total
Personnel $5,809,730 75%
Equipment $0 0%
Materials / Supplies $583,383 8%
Other Costs $0 0%
Overhead $1,334,949 17%
Total $7,728,062 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Construction Permits
1 Alternate Materials and Methods Review 7.00 x $283 = $1,981 $1,905 96% 2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)

6.00 x $283 = $1,698 $1,742 103%
3 Automatic Fire Extinguishing Systems: Hood & Duct per system 3.50 x $283 = $991 $1,209 122% 4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads 5.00 x $283 = $1,415 $1,281 91%
b) 50-100 heads 8.00 x $283 = $2,264 $2,049 91%
c) 101-200 heads 13.00 x $283 = $3,679 $3,331 91%
d) Each additional 100 heads (>200 heads) 3.00 x $283 = $849 $768 90% 5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations 3.75 x $283 = $1,061 $952 90% b) 50-100 heads, no calculations 4.75 x $283 = $1,344 $1,024 76% c) 1-49 heads, with calculations 6.50 x $283 = $1,840 $1,665 91% d) 50-100 heads, with calculations 7.50 x $283 = $2,123 $1,921 91% e) 101-200 heads, with calculations 12.00 x $283 = $3,396 $3,074 91% f) Each additional 100 heads (>200 heads) 1.50 x $283 = $425 $383 90% 6 Building Plan Check varies x $283 = 35% of Building Fee; Min. 3.5 hours
35% of Building Fee; Min.
$904
varies
7 Carnivals and Fairs 5.00 x $283 = $1,415 $1,136 80%
8 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt 4.00 x $283 = $1,132 $985 87% b) Permit by Rule 5.00 x $283 = $1,415 $1,224 87%
9 Compressed Gas Installation 7.00 x $283 = $1,981 $1,730 87% 10 Cooking Oil Storage Tanks 5.00 x $283 = $1,415 $1,280 90% 11 Demolition of Building $1,136
11 Emergency Responder Radio Coverage System 18.00 x $283 = $5,094 $4,446 87% 12 Emergency Alarm Systems
a) New System - No Gas Detection 8.00 x $283 = $2,264 $2,049 91% b) Modification - No Gas Detection 4.00 x $283 = $1,132 $1,117 99% c) New System - Including Gas Detection 10.00 x $283 = $2,830 $2,561 90% d) Modification - Including Gas Detection 5.00 x $283 = $1,415 $1,369 97% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Construction Permits
1 Alternate Materials and Methods Review
2 Automatic Fire Extinguishing Systems: Special Hazard Systems (including Halon, Wet and Dry Chemical Systems, CO2, Foam and Similar Systems)
3 Automatic Fire Extinguishing Systems: Hood & Duct per system 4 Automatic Fire Sprinkler Systems - New
a) 1-49 heads
b) 50-100 heads
c) 101-200 heads
d) Each additional 100 heads (>200 heads)
5 Automatic Fire Sprinkler Systems - Existing
a) 1-49 heads, no calculations
b) 50-100 heads, no calculations
c) 1-49 heads, with calculations
d) 50-100 heads, with calculations
e) 101-200 heads, with calculations
f) Each additional 100 heads (>200 heads)
6 Building Plan Check
7 Carnivals and Fairs
8 Closure of an Onsite Hazardous Waste Treatment System a) Conditionally Authorized and Conditionally Exempt
b) Permit by Rule
9 Compressed Gas Installation
10 Cooking Oil Storage Tanks
11 Demolition of Building
11 Emergency Responder Radio Coverage System
12 Emergency Alarm Systems
a) New System - No Gas Detection
b) Modification - No Gas Detection
c) New System - Including Gas Detection
d) Modification - Including Gas Detection
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,981 100% $76 4%
$1,698 100% ($44) -3%
$990 100% ($219) -18%
$1,415 100% $134 10%
$2,264 100% $215 10%
$3,679 100% $348 10%
$849 100% $81 11%
$1,061 100% $109 11%
$1,344 100% $320 31%
$1,839 100% $174 10%
$2,122 100% $201 10%
$3,396 100% $322 10%
$424 100% $41 11%
35% of Building Fee; Min.
$990
100% $75 10%
$1,415 100% $279 25% per event
$1,132 100% $147 15%
$1,415 100% $191 16%
$1,981 100% $251 15%
$1,415 100% $135 11%
$5,094 100% $648 15%
$2,264 100% $215 10%
$1,132 100% $15 1%
$2,830 100% $269 11%
$1,415 100% $46 3%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
13 Engineering Referrals (Parcel maps, public roads, public fire hydrants) 4.00 x $283 = $1,132 $880 78% 14 Environmental Study Initial Review (includes 6 hours of review) 8.00 x $283 = $2,264 $1,976 87% 15 Environmental Study Each Additional Hour after Initial Review 1.00 x $283 = $283 $256 90% 16 Exhibit and Trade Shows 5.00 x $283 = $1,415 $1,392 98% 17 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices 4.00 x $283 = $1,132 $1,024 90%
b) 21-40 Devices 6.00 x $283 = $1,698 $1,537 91%
c) 41-100 Devices 10.00 x $283 = $2,830 $2,561 90%
d) 101-200 Devices 13.00 x $283 = $3,679 $3,331 91%
e) Each additional 50 devices (>200 devices) 2.00 x $283 = $566 $512 90% 18 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices 5.00 x $283 = $1,415 $1,280 90%
b) 21-40 Devices 8.00 x $283 = $2,264 $2,049 91%
c) 41-100 Devices 12.00 x $283 = $3,396 $3,075 91%
d) 101-200 Devices 15.00 x $283 = $4,245 $3,843 91%
e) Each additional 50 devices (>200 devices) 3.00 x $283 = $849 $768 90% 19 Fire Pump Installation 12.00 x $283 = $3,396 $3,074 91% 20 High-Rise Fire Protection Water Storage Tank
a) 1st Tank 5.50 x $283 = $1,557 $1,409 91%
b) each additional tank 2.00 x $283 = $566 $512 90%
21 Hazardous Materials Closure Plan
a) Facility/Site - <= 5,000 sq ft 5.00 x $283 = $1,415 $1,396 99% b) Facility/Site - 5,001 - 25,000 sq ft 8.00 x $283 = $2,264 $2,234 99% c) Facility/Site - > 25,000 sq ft 10.00 x $283 = $2,830 $2,793 99% d) Backflow Preventer Replacement 6.00 x $283 = $1,698 $1,396 82% d) Equipment 10.00 x $283 = $2,830 $2,471 87%
22 Hazardous Material Tool/Equipment Installation 10.00 x $283 = $2,830 $2,561 90% 23 High-Piled Combustible Storage 8.00 x $283 = $2,264 $2,049 91% 24 Knox Box Installation 1.50 x $283 = $425 $383 90%
25 Liquefied Petroleum Gases Installation Per Tank 4.00 x $283 = $1,132 $1,024 90% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
13 Engineering Referrals (Parcel maps, public roads, public fire hydrants) 14 Environmental Study Initial Review (includes 6 hours of review) 15 Environmental Study Each Additional Hour after Initial Review 16 Exhibit and Trade Shows
17 Fire Alarm Systems (Non-high rise and R-2 Occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
18 Fire Alarm Systems with pre-wire inspection required (High Rise and R-2 occupancies) a) 1-20 Devices
b) 21-40 Devices
c) 41-100 Devices
d) 101-200 Devices
e) Each additional 50 devices (>200 devices)
19 Fire Pump Installation
20 High-Rise Fire Protection Water Storage Tank
a) 1st Tank
b) each additional tank
21 Hazardous Materials Closure Plan
a) Facility/Site - <= 5,000 sq ft
b) Facility/Site - 5,001 - 25,000 sq ft
c) Facility/Site - > 25,000 sq ft
d) Backflow Preventer Replacement
d) Equipment
22 Hazardous Material Tool/Equipment Installation
23 High-Piled Combustible Storage
24 Knox Box Installation
25 Liquefied Petroleum Gases Installation Per Tank
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,132 100% $252 29%
$2,264 100% $288 15%
$283 100% $27 11%
$1,415 100% $23 2%
$1,132 100% $108 11%
$1,698 100% $161 10%
$2,830 100% $269 11%
$3,679 100% $348 10%
$566 100% $54 11%
$1,415 100% $135 11%
$2,264 100% $215 10%
$3,396 100% $321 10%
$4,245 100% $402 10%
$849 100% $81 11%
$3,396 100% $322 10%
$1,556 100% $147 10%
$566 100% $54 11%
$1,415 100% $19 1%
$2,264 100% $30 1%
$2,830 100% $37 1%
$1,698 100% $302 22%
$2,830 100% $359 15%
$2,830 100% $269 11%
$2,264 100% $215 10%
$424 100% $41 11%
$1,132 100% $108 11%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
26 Methane Venting and Detection Systems 14.00 x $283 = $3,962 $3,587 91% 27 Open Burnings (open flames, torches, candles) 3.00 x $283 = $849 $768 90% 28 Ovens: Industrial Baking and/or Drying per oven 4.00 x $283 = $1,132 $1,024 90% 29 Community Development Department Referrals 6.00 x $283 = $1,698 $1,024 60% 30 Public Fireworks Display and Pyrotechnic Special Effects Use 8.00 x $283 = $2,264 $1,793 79% 31 Public Fireworks Display and Pyrotechnic Special Effects Use Secondary Fireworks/Pyro Submittal - No Detailed Plan Review Required

2.00 x $283 = $566 n/a n/a
32 Pyrotechnics Special Effects Proximal to Audience 12.00 x $283 = $3,396 $3,074 91% 33 Pyrotechnics Special Effects Proximal to Audience
Secondary Pyro Submittal - No Detailed Plan Review Required

3.00 x $283 = $849 n/a n/a
34 Refrigeration System 6.00 x $283 = $1,698 $1,392 82% 35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads

4.00 x $283 = $1,132 $972 86%
36 Smoke Control System 20.00 x $283 = $5,660 $5,124 91% 37 Standpipe Systems: Wet, Combination and Horizontal 5.00 x $283 = $1,415 $1,280 90% 38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)

10.00 x $283 = $2,830 $2,224 79%
39 Underground and Above Ground Tank Installations (each additional tank after the 1st) 4.00 x $283 = $1,132 $988 87% 40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)

9.00 x $283 = $2,547 $2,224 87%
41 Underground and Above Ground Tank Removals (each additional tank after the 1st) 4.00 x $283 = $1,132 $988 87% 42 Underground and Above Ground Tank Modifications 5.00 x $283 = $1,415 $1,235 87% 43 First Tent, Canopy or Air Supported Structure 4.00 x $283 = $1,132 $1,024 90% 44 Each Additional Tent, Canopy or Air Supported Structure 1.50 x $283 = $425 $384 90% 45 Special Event Structure 10.00 x $283 = $2,830 $2,561 90% 46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants) 7.00 x $283 = $1,981 $1,793 91% b) Fire Sprinkler System with hydrants 9.00 x $283 = $2,547 $2,377 93% c) Repairs and Minor Modifications 4.00 x $283 = $1,132 $1,024 90% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
26 Methane Venting and Detection Systems
27 Open Burnings (open flames, torches, candles)
28 Ovens: Industrial Baking and/or Drying per oven
29 Community Development Department Referrals
30 Public Fireworks Display and Pyrotechnic Special Effects Use 31 Public Fireworks Display and Pyrotechnic Special Effects Use Secondary Fireworks/Pyro Submittal - No Detailed Plan Review Required 32 Pyrotechnics Special Effects Proximal to Audience
33 Pyrotechnics Special Effects Proximal to Audience
Secondary Pyro Submittal - No Detailed Plan Review Required 34 Refrigeration System
35 Access Control and Traffic Calming Devices Gates and Barricades across fire apparatus access roads
36 Smoke Control System
37 Standpipe Systems: Wet, Combination and Horizontal
38 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Installations (1st tank)
39 Underground and Above Ground Tank Installations (each additional tank after the 1st) 40 Storage Tanks - Hazardous Materials: Underground and Above Ground Tank Removals (1st tank)
41 Underground and Above Ground Tank Removals (each additional tank after the 1st) 42 Underground and Above Ground Tank Modifications
43 First Tent, Canopy or Air Supported Structure
44 Each Additional Tent, Canopy or Air Supported Structure 45 Special Event Structure
46 Underground Fire Service Systems
a) Fire Sprinkler System (no hydrants)
b) Fire Sprinkler System with hydrants
c) Repairs and Minor Modifications
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$3,962 100% $375 10%
$849 100% $81 11%
$1,132 100% $108 11%
$1,698 100% $674 66%
$2,264 100% $471 26%
$566 100% new new
$3,396 100% $322 10%
$849 100% new new
$1,698 100% $306 22%
$1,132 100% $160 16%
$5,660 100% $536 10%
$1,415 100% $135 11%
$2,830 100% $606 27%
$1,132 100% $144 15%
$2,547 100% $323 15%
$1,132 100% $144 15%
$1,415 100% $180 15%
$1,132 100% $108 11%
$424 100% $40 10%
$2,830 100% $269 11%
$1,981 100% $188 10%
$2,547 100% $170 7%
$1,132 100% $108 11%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required 6.00 x $283 = $1,698 $1,482 87% b) Residential 13D - Secondary Submittal - No Plan Detailed Review Required 3.00 x $283 = $849 $768 90% c) Automatic Fire Protection System for Spray Booths 5.50 x $283 = $1,557 $1,537 99% 48 On-Demand Mobile Fueling Site Permit 8.00 x $283 = $2,264 $2,049 91% 49 2-Way Elevator Permit 6.00 x $283 = $1,698 $1,392 82% 50 Solar Photovoltaic Power Systems
a) Commercial 8.00 x $283 = $2,264 $1,761 78%
b) Residential 1.50 x $283 = $425 $512 121%
51 Phased Permitting / Occupancy Plan 12.00 x $283 = $3,396 $3,074 91% 52 Access Controlled Egress 6.00 x $283 = $1,698 $1,392 82% 53 Fire Safety Demolition/Construction Plan 7.00 x $283 = $1,981 $1,320 67% 54 Hazardous Materials Tool/Equipment - Modification/Addition to Existing Tool/Equipment 6.00 x $283 = $1,698 $1,537 91% 55 Hazardous Materials Tool/Equipment - Modification - Existing Tool - Changing hazmat and detection - no construction

4.00 x $283 = $1,132 $1,117 99%
56 Hazardous Materials Tool/Equipment Demolition Only 4.00 x $283 = $1,132 $1,117 99% 57 Energy Storage Systems
a) Energy Storage Systems 8.00 x $283 = $2,264 $1,536 68% b) Energy Storage Systems - Residential (R3) 2.00 x $283 = $566 $512 90% 58 Plant Extraction Systems 8.00 x $283 = $2,264 $2,049 91% 59 Plan Revision / Resubmittal Fee 2.00 x $283 = $566 $512 90% 60 Resubmittal Fee 4.00 x $283 = $1,132 $512 45%
61 Firefighter Air Replenishment System 12.00 x $283 = $3,396 $2,656 61 Carbon Dioxide Beverage Dispensing System 5.00 x $283 = $1,415 $1,221 86% 62 Design Review / Consultation (per hour) 1.00 x $283 = $283 $256 90% 63 Miscellaneous Inspections or Plan Reviews per hour 1.00 x $283 = $283 $256 90% 64 Miscellaneous Haz Mat Inspections or Haz Mat Plan Reviews or Haz Mat Field Sampling, per hour

1.00 x $283 = $283 n/a
65 Overtime Inspection (max 3 hrs) 3.00 x $340 = $1,019 $971 95% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
47 Automatic Fire Sprinkler Systems
a) Residential 13D - Initial Submittal Plan Review Required b) Residential 13D - Secondary Submittal - No Plan Detailed Review Required c) Automatic Fire Protection System for Spray Booths
48 On-Demand Mobile Fueling Site Permit
49 2-Way Elevator Permit
50 Solar Photovoltaic Power Systems
a) Commercial
b) Residential
51 Phased Permitting / Occupancy Plan
52 Access Controlled Egress
53 Fire Safety Demolition/Construction Plan
54 Hazardous Materials Tool/Equipment - Modification/Addition to Existing Tool/Equipment 55 Hazardous Materials Tool/Equipment - Modification - Existing Tool - Changing hazmat and detection - no construction
56 Hazardous Materials Tool/Equipment Demolition Only
57 Energy Storage Systems
a) Energy Storage Systems
b) Energy Storage Systems - Residential (R3)
58 Plant Extraction Systems
59 Plan Revision / Resubmittal Fee
60 Resubmittal Fee
61 Firefighter Air Replenishment System
61 Carbon Dioxide Beverage Dispensing System
62 Design Review / Consultation (per hour)
63 Miscellaneous Inspections or Plan Reviews per hour
64 Miscellaneous Haz Mat Inspections or Haz Mat Plan Reviews or Haz Mat Field Sampling, per hour
65 Overtime Inspection (max 3 hrs)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,698 100% $216 15%
$849 100% $81 11%
$1,556 100% $19 1%
$2,264 100% $215 10%
$1,698 100% $306 22%
$2,264 100% $503 29%
$424 100% ($88) -17%
$3,396 100% $322 10%
$1,698 100% $306 22%
$1,981 100% $661 50%
$1,698 100% $161 10%
$1,132 100% $15 1%
$1,132 100% $15 1%
$2,264 100% $728 47%
$566 100% $54 11%
$2,264 100% $215 10%
$566 100% $54 11%
$1,132 100% $620 121%
$1,415 100% $194 16%
$283 100% $27 11% per hour
$283 100% $27 11% per hour
$283 100% new new per hour
$1,018 100% $47 5% max 3 hours
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
66 Overtime Haz Mat Inspection (max 3 hrs) 3.00 x $340 = $1,019 n/a 67 Overtime Plan Review (max 3 hrs) 3.00 x $340 = $1,019 $971 95% 68 Overtime Haz Mat Plan Review (max 3 hrs) 3.00 x $340 = $1,019 $971 95% 69 Outdoor Assembly Event 5.00 x $283 = $1,415 $1,208 85% 70 Licensed Care Facility (Pre-Inspection) 2.00 x $283 = $566 $512 90% 71 Residential Fire-Building Plan Review (R-3/R-3.1 occupancies only) 1.25 x $283 = $354 n/a Operational Permits
72 Aerosol products 1.30 x $283 = $368 $332 90%
73 Additive Manufacturing 1.00 x $283 = $283 $279 99%
74 Amusement Park Buildings 1.30 x $283 = $368 $332 90% 75 Covered and Open Mall Buildings 6.00 x $283 = $1,698 $1,011 60% 76 Public Safety Emergency Information 0.10 x $283 = $28 $50 177% 77 Exhibit and Trade Shows 1.30 x $283 = $368 $332 90%
78 Explosives 1.30 x $283 = $368 $332 90%
79 Cutting and Welding 1.30 x $283 = $368 $332 90%
80 Cellulose Nitrate Storage 0.50 x $283 = $142 $256 181% 81 Combustible Dust Producing Operations 2.00 x $283 = $566 $512 90% 82 Combustible Fire Fiber Storage 1.00 x $283 = $283 $256 90% 83 Combustible Storage - Including tires in excess of 2,500 cubic feet 0.75 x $283 = $212 $640 302% 84 Dry Cleaning Plants 1.50 x $283 = $425 $384 90%
85 Energy Storage Systems 1.50 x $283 = $425 $270 64%
86 High Piled Combustible Storage 2.00 x $283 = $566 $512 90% 87 Hot Work Operations 0.50 x $283 = $142 $256 181%
88 Lithium Batteries (Collection and Storage over 1,000 pounds) 2.00 x $283 = $566 $279 49% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
66 Overtime Haz Mat Inspection (max 3 hrs)
67 Overtime Plan Review (max 3 hrs)
68 Overtime Haz Mat Plan Review (max 3 hrs)
69 Outdoor Assembly Event
70 Licensed Care Facility (Pre-Inspection)
71 Residential Fire-Building Plan Review (R-3/R-3.1 occupancies only) Operational Permits
72 Aerosol products
73 Additive Manufacturing
74 Amusement Park Buildings
75 Covered and Open Mall Buildings
76 Public Safety Emergency Information
77 Exhibit and Trade Shows
78 Explosives
79 Cutting and Welding
80 Cellulose Nitrate Storage
81 Combustible Dust Producing Operations
82 Combustible Fire Fiber Storage
83 Combustible Storage - Including tires in excess of 2,500 cubic feet 84 Dry Cleaning Plants
85 Energy Storage Systems
86 High Piled Combustible Storage
87 Hot Work Operations
88 Lithium Batteries (Collection and Storage over 1,000 pounds) Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,018 100% new new max 3 hours
$1,018 100% $47 5% max 3 hours
$1,018 100% new new max 3 hours
$1,415 100% $207 17%
$566 100% $54 11%
$353 100% new new
$367 100% $35 11% annual
$283 100% $4 1% annual
$367 100% $35 11% annual
$1,698 100% $687 68% annual
$28 99% ($22) -44% each
$367 100% $35 11% annual
$367 100% $35 11% annual
$367 100% $35 11% annual
$141 100% ($115) -45% annual
$566 100% $54 11% annual
$283 100% $27 11% annual
$212 100% ($428) -67% annual
$424 100% $40 10% annual
$424 100% $154 57% annual
$566 100% $54 11% annual
$141 100% ($115) -45% annual
$566 100% $287 103% annual
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
89 Lumber Yard - More than 100,000 board feet 1.00 x $283 = $283 $256 90% 90 Magnesium Working - more than 10 lbs. per work day 1.00 x $283 = $283 $256 90% 91 Miscellaneous combustible storage 0.50 x $283 = $142 $332 235% 92 Organic Coatings 1.50 x $283 = $425 $384 90%
93 Industrial Ovens (Industrial baking or drying) 0.50 x $283 = $142 $127 90% 94 Places of Assembly 0.75 x $283 = $212 $191 90%
95 Places of Assembly (Temporary) 6.00 x $283 = $1,698 $1,536 90% 96 Compressed Gases 2.00 x $283 = $566 $512 90%
97 Pyroxylin Plastics 2.00 x $283 = $566 $512 90%
98 Refrigeration Equipment 1.00 x $283 = $283 $332 117% 99 Repair Garages 0.65 x $283 = $184 $256 139%
100 Rooftop Heliports 2.00 x $283 = $566 $512 90%
101 Smoke Control and Evacuation Systems 2.75 x $283 = $778 $767 99% 102 Spray or Dipping Operations 1.50 x $283 = $425 $384 90% 103 Tire Rebuilding Plants 1.50 x $283 = $425 $384 90%
104 Waste Handling Facilities 2.25 x $283 = $637 $512 80% 105 Wood Products - Storage in excess of 200 cubic feet 2.00 x $283 = $566 $512 90% 106 Mobile Food Preparation Vehicles $127
106 Liquid-or-gas Vehicles or Equipment in Assembly Buildings 1.00 x $283 = $283 $127 45% 107 Motor Fuel-Dispensing Facilities 1.00 x $283 = $283 $256 90% 108 Pyrotechnics Special Effects Materials Storage 1.00 x $283 = $283 $256 90% 109 Plant Extraction Systems 1.50 x $283 = $425 $384 90% 110 Indoor Growing Operations 1.50 x $283 = $425 $384 90% 111 Emergency Responder Radio Coverage System 2.00 x $283 = $566 $440 78% City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
89 Lumber Yard - More than 100,000 board feet
90 Magnesium Working - more than 10 lbs. per work day
91 Miscellaneous combustible storage
92 Organic Coatings
93 Industrial Ovens (Industrial baking or drying)
94 Places of Assembly
95 Places of Assembly (Temporary)
96 Compressed Gases
97 Pyroxylin Plastics
98 Refrigeration Equipment
99 Repair Garages
100 Rooftop Heliports
101 Smoke Control and Evacuation Systems
102 Spray or Dipping Operations
103 Tire Rebuilding Plants
104 Waste Handling Facilities
105 Wood Products - Storage in excess of 200 cubic feet 106 Mobile Food Preparation Vehicles
106 Liquid-or-gas Vehicles or Equipment in Assembly Buildings 107 Motor Fuel-Dispensing Facilities
108 Pyrotechnics Special Effects Materials Storage
109 Plant Extraction Systems
110 Indoor Growing Operations
111 Emergency Responder Radio Coverage System
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$283 100% $27 11% annual
$283 100% $27 11% annual
$141 100% ($191) -58% annual
$424 100% $40 10% annual
$141 100% $14 11% annual
$212 100% $21 11% annual
$1,698 100% $162 11% annual
$566 100% $54 11% annual
$566 100% $54 11% annual
$283 100% ($49) -15% annual
$183 99% ($73) -29% annual
$566 100% $54 11% annual
$778 100% $11 1% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$636 100% $124 24% annual
$566 100% $54 11% annual
$283 100% $156 123% annual
$283 100% $27 11% annual
$283 100% $27 11% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$566 100% $126 29% annual
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
112 Single Story Building
a) 1 to 20,000 square feet 1.50 x $283 = $425 $348 82%
b) 20,001 square feet or greater 2.25 x $283 = $637 $522 82% c) Multi-Story Buildings 2 or more stories in height and not classified as a high-rise (per floor)

3.00 x $283 = $849 $660 78%
113 Operational Permit Re-Inspection (per hour) 1.00 x $283 = $283 $256 90% 114 Energy Storage Systems Serving Life Safety Systems 0.50 x $283 = $142 $140 99% 115 Mobile Fueling of Hydrogen-Fueled Vehicles 2.00 x $283 = $566 $558 99% 116 Hazardous Production Materials Facilities 2.00 x $283 = $566 $558 99% 117 Private Fire Hydrants 1.00 x $283 = $283 $279 99%
118 Fire Hydrants and Valves 1.00 x $283 = $283 $279 99% 119 Temporary Membrane Structures and Tents 2.00 x $283 = $566 $558 99% 120 Lithium Batteries 2.00 x $283 = $566 $558 99%
121 Additional Permits 2.00 x $283 = $566 $558 99%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
112 Single Story Building
a) 1 to 20,000 square feet
b) 20,001 square feet or greater
c) Multi-Story Buildings 2 or more stories in height and not classified as a high-rise (per floor)
113 Operational Permit Re-Inspection (per hour)
114 Energy Storage Systems Serving Life Safety Systems
115 Mobile Fueling of Hydrogen-Fueled Vehicles
116 Hazardous Production Materials Facilities
117 Private Fire Hydrants
118 Fire Hydrants and Valves
119 Temporary Membrane Structures and Tents
120 Lithium Batteries
121 Additional Permits
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$424 100% $76 22% annual
$636 100% $114 22% annual
$849 100% $189 29% annual
$283 100% $27 11% per hour
$141 100% $1 1%
$566 100% $8 1%
$566 100% $8 1%
$283 100% $4 1%
$283 100% $4 1%
$566 100% $8 1%
$566 100% $8 1%
$566 100% $8 1%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Operational Permits - Haz-Mat
122 Combustible and Flammable Materials (any amount) 1.00 x $283 = $283 $256 90% 123 Combustible and Flammable Materials - On Demand Mobile Fueling 6.00 x $283 = $1,698 $1,675 99% 124 Compressed Gases (any amount) $256
124 Corrosives 1.30 x $283 = $368 $332 90%
125 Cryogens 1.30 x $283 = $368 $332 90%
126 Highly Toxic Materials 2.00 x $283 = $566 $512 90%
127 Liquified Petroleum Gas (LPG): Any Amount 1.30 x $283 = $368 $332 90% 128 Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides) 1.50 x $283 = $425 $384 90% 129 Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)

1.30 x $283 = $368 $332 90%
130 Pyrophoric Materials: Gases, Liquids and Solids - any amount 1.50 x $283 = $425 $384 90% 131 Toxic Materials: Gases, Liquids and Solids - any amount 1.50 x $283 = $425 $384 90% 132 Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)

1.50 x $283 = $425 $384 90%
133 Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)

1.50 x $283 = $425 $384 90%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Operational Permits - Haz-Mat
122 Combustible and Flammable Materials (any amount)
123 Combustible and Flammable Materials - On Demand Mobile Fueling 124 Compressed Gases (any amount)
124 Corrosives
125 Cryogens
126 Highly Toxic Materials
127 Liquified Petroleum Gas (LPG): Any Amount
128 Organic Peroxides: Liquids and Solids - any amount (Except Class V Organic Peroxides) 129 Oxidizing Materials: Gasses - more than 504 cubic feet, Liquids and Solids - any amount (Except Class 1 Oxidizers)
130 Pyrophoric Materials: Gases, Liquids and Solids - any amount 131 Toxic Materials: Gases, Liquids and Solids - any amount 132 Unstable (Reactive) Materials: Gases, Liquids and Solids - any amount (Except Class 1 Unstable Reactive Materials)
133 Water Reactive Materials: Gases, Liquids and Solids - any amount (Except Class 1 Water Reactive Materials)
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$283 100% $27 11% annual
$1,698 100% $23 1% annual
$367 100% $35 11% annual
$367 100% $35 11% annual
$566 100% $54 11% annual
$367 100% $35 11% annual
$424 100% $40 10% annual
$367 100% $35 11% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
$424 100% $40 10% annual
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
State Mandated
134 High-Rise: Per Floor 4.00 x $283 = $1,132 $1,024 90% 135 R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units 0.10 x $283 = $28 $30 106% 136 High-Rise R1/R2: Per Floor 3.25 x $283 = $920 $1,024 111% 137 Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons 1.00 x $283 = $283 $256 90%
b) 50-149 persons 1.50 x $283 = $425 $384 90%
c) 150+ persons 3.00 x $283 = $849 $768 90%
138 School
a) 1-250 students 2.00 x $283 = $566 $512 90%
b) 251-500 students 4.00 x $283 = $1,132 $1,024 90%
c) >500 students 8.00 x $283 = $2,264 $2,049 91%
139 Jails 3.00 x $283 = $849 $696 82%
140 Hospitals 10.00 x $283 = $2,830 $2,528 89%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
State Mandated
134 High-Rise: Per Floor
135 R-1/R-2 Occupancies: Multi-Family occupancies, 3 of more residential units 136 High-Rise R1/R2: Per Floor
137 Commercial Day Care (E3) Adult Day Care (I4)
a) 7-49 persons
b) 50-149 persons
c) 150+ persons
138 School
a) 1-250 students
b) 251-500 students
c) >500 students
139 Jails
140 Hospitals
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$1,132 100% $108 11% per floor annual
$28 99% ($2) -7% per unit annual
$919 100% ($105) -10% per floor annual
$283 100% $27 11% annual
$424 100% $40 10% annual
$849 100% $81 11% annual
$566 100% $54 11% annual
$1,132 100% $108 11% annual
$2,264 100% $215 10% annual
$849 100% $153 22% annual
$2,830 100% $302 12% annual
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Penalty Fees
141 False Alarm Responses: After third time in 180 day period per response 1.75 x $283 = $495 $402 81% 142 Re-Inspection (Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 $403 71%
143 Re-Inspection (CUPA Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
144 Re-Inspection Fee (Fire Development): For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
145 Re-Inspection Fee (CUPA Operational): For failure to cancel appointments, work not ready for inspection or more than two inspections

2.00 x $283 = $566 n/a
146 Expired Fire Development Construction Permit
a) Permit Reactivation Fee 4.00 x $283 = $1,132 $393 35% b) Plan Review Reactivation Fee 4.00 x $283 = $1,132 $393 35% 147 Expired CUPA Development Construction Permit
a) Permit Reactivation Fee 4.00 x $283 = $1,132 $393 35% b) Plan Review Reactivation Fee 4.00 x $283 = $1,132 $393 35% 148 Late Payment of CUPA Permit Fee - 31-60 days late 25% of Assessed Fees 149 Late Payment of CUPA Permit Fee - 61-90 days late 50% of Assessed Fees 150 Late Payment of CUPA Permit Fee - Over 90 days late 100% of Assessed Fees 151 Adminstrative Citations Penalty as Assessed per CSC Municipal Code
152 Late filing of documents/reports/information - Per Occurance $100 153 Late filing of CUPA documents/reports/information - Per Occurance n/a 154 Late Payment of Fire Operational Permit Fee - >30 days 50% of Assessed Fee Not to Exceed $500
155 Late Payment of CUPA Permit Fee - >30 days 50% of Assessed Fee Not to Exceed $500
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Penalty Fees
141 False Alarm Responses: After third time in 180 day period per response 142 Re-Inspection (Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections
143 Re-Inspection (CUPA Development) Fee: For failure to cancel appointments, work not ready for inspection or more than two inspections
144 Re-Inspection Fee (Fire Development): For failure to cancel appointments, work not ready for inspection or more than two inspections
145 Re-Inspection Fee (CUPA Operational): For failure to cancel appointments, work not ready for inspection or more than two inspections
146 Expired Fire Development Construction Permit
a) Permit Reactivation Fee
b) Plan Review Reactivation Fee
147 Expired CUPA Development Construction Permit
a) Permit Reactivation Fee
b) Plan Review Reactivation Fee
148 Late Payment of CUPA Permit Fee - 31-60 days late
149 Late Payment of CUPA Permit Fee - 61-90 days late
150 Late Payment of CUPA Permit Fee - Over 90 days late 151 Adminstrative Citations
152 Late filing of documents/reports/information - Per Occurance 153 Late filing of CUPA documents/reports/information - Per Occurance 154 Late Payment of Fire Operational Permit Fee - >30 days 155 Late Payment of CUPA Permit Fee - >30 days
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$495 100% $93 23%
$566 100% $163 40%
$566 100% new new
$566 100% new new
$566 100% new new
$1,132 100% $739 188%
$1,132 100% $739 188%
$1,132 100% $739 188%
$1,132 100% $739 188%
Penalty as Assessed per CSC
Municipal Code
$100
$500 new new
50% of Assessed Fee
Not to Exceed $500
50% of Assessed Fee
Not to Exceed $500
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
Document Fees
156 Microfilm Copies 0.25 x $283 = $71 $25 plus Actual Cost 157 Photographs 0.25 x $283 = $71 $25 plus Actual Cost
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
Document Fees
156 Microfilm Copies
157 Photographs
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
Actual Cost $0 0% plus actual cost
Actual Cost $0 0% plus actual cost
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
CUPA Fees
158 Hazardous Waste Generator Fees
a) Less than 100 Kg per year 1.75 x $283 = $495 $451 91% b) 100Kg up to 999 kg per year 2.50 x $283 = $708 $666 94% c) 1,000Kg up to 4.99 tons per year 3.50 x $283 = $991 $805 81% d) 5 tons to less than 25 tons per year 5.00 x $283 = $1,415 $1,125 80% e) 25 tons and greater per year 6.00 x $283 = $1,698 $1,239 73% 159 California Accidental Release Program (CALARP) Fees a) CalARP Facility Operating Permit Program 1 10.00 x $283 = $2,830 $2,340 83% b) CalARP Facility Operating Permit Program 2 12.00 x $283 = $3,396 $2,808 83% c) CalARP Facility Operating Permit Program 3 12.00 x $283 = $3,396 $2,808 83% d) RMP Review Fee (per hour) 1.00 x $283 = $283 $279 99% 160 Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule 8.00 x $283 = $2,264 $1,794 79%
b) Conditionally Authorized 5.00 x $283 = $1,415 $1,183 84% c) Conditionally Exempt 2.00 x $283 = $566 $468 83%
161 State of California Annual Surcharges
a) CUPA Oversight Fee As Determined by State
Regulation
b) Underground Tank Fee As Determined by State
Regulation
c) California Accidental Release Prevention Program As Determined by State Regulation
d) Aboveground Petroleum Storage Act As Determined by State Regulation
162 Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity 2.50 x $283 = $708 $578 82%
b) 1,320-10,000 gallon capacity 4.00 x $283 = $1,132 $832 73% c) More than 10,000 gallon capacity 5.00 x $283 = $1,415 $1,084 77% d) Tank in Underground Area (TIUGA) 2.00 x $283 = $566 $492 87% 163 Underground Hazardous Materials Tank
a) First Tank 7.25 x $283 = $2,052 $1,646 80%
b) Each additional tank 2.00 x $283 = $566 $502 89%
164 Hazardous Materials Business Plan
a) 1-3 chemicals 3.00 x $283 = $849 $605 71%
b) 4-6 chemicals 4.00 x $283 = $1,132 $864 76%
c) 7-9 chemicals 6.00 x $283 = $1,698 $1,297 76%
d) 10-15 chemicals 8.00 x $283 = $2,264 $1,743 77%
e) 16-21 chemicals 10.00 x $283 = $2,830 $2,206 78%
f) Each additional chemical >21 chemicals 0.25 x $283 = $71 $61 86% 165 Field Sample - Environmental Laboratory Analysis Actual Cost n/a 166 Miscellaneous CUPA Inspection, CUPA Plan Reviews, CUPA Field Sampling, or CUPA

1.00 $283 $283 n/a
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
CUPA Fees
158 Hazardous Waste Generator Fees
a) Less than 100 Kg per year
b) 100Kg up to 999 kg per year
c) 1,000Kg up to 4.99 tons per year
d) 5 tons to less than 25 tons per year
e) 25 tons and greater per year
159 California Accidental Release Program (CALARP) Fees a) CalARP Facility Operating Permit Program 1
b) CalARP Facility Operating Permit Program 2
c) CalARP Facility Operating Permit Program 3
d) RMP Review Fee (per hour)
160 Onsite treatment of Hazardous Waste Annual Fee - Highest Tier a) Permit by Rule
b) Conditionally Authorized
c) Conditionally Exempt
161 State of California Annual Surcharges
a) CUPA Oversight Fee
b) Underground Tank Fee
c) California Accidental Release Prevention Program
d) Aboveground Petroleum Storage Act
162 Aboveground Petroleum Storage Tank Program
a) <1,320 gallon capacity
b) 1,320-10,000 gallon capacity
c) More than 10,000 gallon capacity
d) Tank in Underground Area (TIUGA)
163 Underground Hazardous Materials Tank
a) First Tank
b) Each additional tank
164 Hazardous Materials Business Plan
a) 1-3 chemicals
b) 4-6 chemicals
c) 7-9 chemicals
d) 10-15 chemicals
e) 16-21 chemicals
f) Each additional chemical >21 chemicals
165 Field Sample - Environmental Laboratory Analysis
166 Miscellaneous CUPA Inspection, CUPA Plan Reviews, CUPA Field Sampling, or CUPA

Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
$473 96% $22 5% annual
$686 97% $20 3%
$897 91% $92 11%
$1,270 90% $145 13% annual
$1,468 86% $229 18% annual
$2,585 91% $245 10% annual
$3,102 91% $294 10% annual
$3,102 91% $294 10% annual
$283 100% $4 1% per hour
$2,029 90% $235 13% annual
$1,299 92% $116 10% annual
$517 91% $49 10% annual
As Determined by State
Regulation
As Determined by State
Regulation
As Determined by State
Regulation
As Determined by State
Regulation
$642 91% $64 11% annual
$982 87% $150 18% annual
$1,249 88% $165 15% annual
$529 93% $37 8% annual
$1,848 90% $202 12% annual
$534 94% $32 6% annual
$727 86% $122 20% annual
$998 88% $134 16% annual
$1,497 88% $200 15% annual
$2,003 88% $260 15% annual
$2,518 89% $312 14% annual
$65 92% $4 7% annual
Actual Cost new new
$283 new new per hour
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description Service Time
Hourly
Rate Cost of Service
Current
Fee
Current Cost
Recovery
EMS Fees
167 Ambulance Transport Fee As Determined by the County of Santa Clara
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Cost of Providing Fee Related Services - Fire - Community Risk Reduction Fees Fee Description
EMS Fees
167 Ambulance Transport Fee
Proposed
Fee
Proposed Cost
Recovery
Proposed
Change $
Proposed
Change % Unit Notes
As Determined by the County
of Santa Clara
new new
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Protection - Emergency Response Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e] Annual Salary
Battalion Chief (24 Hours) 3.00 2,912 - 2,912 8,736 20% 80% 100% 1,747 6,989 8,736 $103 $897,275 Fire Captain 34.00 2,912 - 2,912 99,008 20% 80% 100% 19,802 79,206 99,008 $74 $7,329,562 Driver Engineer 40.00 2,912 - 2,912 116,480 20% 80% 100% 23,296 93,184 116,480 $65 $7,628,275 Firefighter I/II 60.00 2,912 - 2,912 174,720 20% 80% 100% 34,944 139,776 174,720 $61 $10,615,987 Total 137.00 398,944 79,789 319,155 398,944 $26,471,099 Deputy Fire Chief 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $166 $345,550 Total 138.00 400,808 80,162 320,646 400,808 $26,816,650 Total 20% 80% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 56 hour week * 52 weeks per year for 24 hour employees. [c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Gen Fd Fd 178
FY 23/24 Forecast Expenses [a] Program 7822 7822
Fund # Fund Desc Account Desc
Protection -
Emerg Resp
Protection -
Emerg Resp Subtotal Adjustment Total Notes
All All 87010 - Salary And Wages - Regular $24,823,006 $1,999,904 $26,822,910 $0 $26,822,910 All All 87011 - Salary Attrition and VTO $0 $0 $0 $0 $0 All All 87030 - S & W - O.T. Vacation Relief $2,563,000 $0 $2,563,000 $0 $2,563,000 All All 87040 - Salary And Wages - Holiday Pay $1,731,125 $155,988 $1,887,113 $0 $1,887,113 All All 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 All All 1 Salary Accounts $29,117,131 $2,155,892 $31,273,023 $0 $31,273,023 All All 87211 - PERS - Safety $15,264,720 $1,286,334 $16,551,054 $0 $16,551,054 All All 87212 - PERS - Misc $89,222 $0 $89,222 $0 $89,222 All All 87221 - Medicare $406,502 $32,418 $438,920 $0 $438,920 All All 87224 - Medicare OT $0 $0 $0 $0 $0
All All 87230 - Health Allocation $2,063,521 $407,016 $2,470,537 $0 $2,470,537 All All 87241 - Dental - City Paid $275 $0 $275 $0 $275 All All 87250 - Basic Life Insurance $3,168 $432 $3,600 $0 $3,600 All All 87270 - Uniform Allowance $24,240 $3,600 $27,840 $0 $27,840 All All 87271 - VEBA $360,000 $54,000 $414,000 $0 $414,000 All All 87272 - EAP $5,760 $864 $6,624 $0 $6,624
All All 87273 - Professional Development $2,000 $0 $2,000 $0 $2,000 All All 87275 - Mobile Phone Allowance $1,920 $0 $1,920 $0 $1,920 All All 87276 - BCN $4,320 $648 $4,968 $0 $4,968
All All 87280 - City Paid Deferred Comp Exp $2,760 $0 $2,760 $0 $2,760 All All 87390 - OPEB $438,000 $65,700 $503,700 $0 $503,700 All All 2 Benefit Accounts $18,666,408 $1,851,012 $20,517,420 $0 $20,517,420 All All 87500 - Operating Supplies $359,847 $0 $359,847 $0 $359,847 All All 87600 - Maintenance $157,854 $0 $157,854 $0 $157,854 All All 87825 - Conference, Travel and Training $2,165 $0 $2,165 $0 $2,165 All All 87865 - Subscription based IT arrangmnt $47,096 $0 $47,096 $0 $47,096 All All 87870 - Contractual Serv Not Class $206,447 $0 $206,447 $0 $206,447 All All 87900 - Rent Expense $3,030 $0 $3,030 $0 $3,030 All All 3 Mat/Serv/Sup $776,439 $0 $776,439 $0 $776,439 All All 87640 - Vehicle Equipment Maintenance $821,833 $0 $821,833 $0 $821,833 All All 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 All All 87660 - Workers Comp Insurance $1,445,843 $0 $1,445,843 $0 $1,445,843 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0
All All 87740 - Vehicle Equipment Amortization $996,399 $0 $996,399 $0 $996,399 All All 87750 - Communi Equipment Amortization $205,456 $0 $205,456 $0 $205,456 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 All All 5 Interfund Services $3,469,531 $0 $3,469,531 $0 $3,469,531 Subtotal $52,029,509 $4,006,904 $56,036,413 $0 $56,036,413 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Protection -
Emerg Resp
Protection -
Emerg Resp Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,620,041 $7,190 $2,627,231 $0 $2,627,231 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,672,442 $7,334 $2,679,776 $0 $2,679,776 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $5,165,915 [d]
Subtotal $5,165,915
Total Divisional Costs
Description Total Notes
Total $63,882,104
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $63,882,104
Direct Hours 398,944
Total $160
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $51,790,443 81% $130
Equipment $0 0% $0
Materials / Supplies $4,245,970 7% $11
Other Costs $0 0% $0
Overhead $7,845,691 12% $20
Total $63,882,104 100% $160
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Field Operations
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $26,822,910
Benefit Accounts $20,517,420
Total 0.76
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,912 0 2,912 80% 2,330
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.25 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief (24 Hours) $103 $79 $181 1.25 $227 $11 $20 $257 Fire Captain $74 $57 $131 1.25 $163 $11 $20 $194
Driver Engineer $65 $50 $116 1.25 $144 $11 $20 $175
Firefighter I/II $61 $46 $107 1.25 $134 $11 $20 $164
Deputy Fire Chief $166 $127 $293 1.25 $367 $11 $20 $397 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 137.00 2,912 398,944 $26,471,099 $66 $160 2.41 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire - Training
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
FY 23/24 Forecast Expenses [a] Program 7841
Fund # Fund Desc Account Desc Training Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $667,619 $0 $667,619 001 General Fund 87011 - Salary Attrition and VTO $0 $0 $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $37,697 $0 $37,697 001 General Fund 87040 - Salary And Wages - Holiday Pay $18,113 $0 $18,113 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 001 General Fund 1 Salary Accounts $723,429 $0 $723,429 001 General Fund 87211 - PERS - Safety $312,901 $0 $312,901 001 General Fund 87212 - PERS - Misc $29,298 $0 $29,298 001 General Fund 87221 - Medicare $9,505 $0 $9,505
001 General Fund 87222 - Social Security $4,799 $0 $4,799 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $75,516 $0 $75,516 001 General Fund 87241 - Dental - City Paid $550 $0 $550 001 General Fund 87242 - Long Term Disability-City Paid $432 $0 $432 001 General Fund 87243 - Vision- City Paid $111 $0 $111 001 General Fund 87250 - Basic Life Insurance $156 $0 $156 001 General Fund 87270 - Uniform Allowance $460 $0 $460 001 General Fund 87271 - VEBA $6,600 $0 $6,600
001 General Fund 87272 - EAP $144 $0 $144
001 General Fund 87273 - Professional Development $500 $0 $500 001 General Fund 87275 - Mobile Phone Allowance $0 $0 $0 001 General Fund 87276 - BCN $72 $0 $72
001 General Fund 87280 - City Paid Deferred Comp Exp $2,760 $0 $2,760 001 General Fund 87390 - OPEB $10,950 $0 $10,950
001 General Fund 2 Benefit Accounts $454,754 $0 $454,754 001 General Fund 87500 - Operating Supplies $62,588 ($62,588) $0 001 General Fund 87800 - Miscellaneous Serv & Supplies $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $82,264 ($82,264) $0 001 General Fund 87865 - Subscription based IT arrangmnt $1,995 ($1,995) $0 001 General Fund 87870 - Contractual Serv Not Class $11,040 ($11,040) $0 001 General Fund 87900 - Rent Expense $3,464 ($3,464) $0 001 General Fund 3 Mat/Serv/Sup $161,351 ($161,351) $0
001 General Fund 87640 - Vehicle Equipment Maintenance $16,317 ($16,317) $0 001 General Fund 87650 - Technical Services Maintenance $0 $0 $0 001 General Fund 87660 - Workers Comp Insurance $38,857 $0 $38,857 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $8,587 $0 $8,587 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $63,761 ($16,317) $47,444 Subtotal $1,403,295 ($177,668) $1,225,627
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Training Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $77,730 $0 $77,730 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $79,285 $0 $79,285 Department Administration Costs Assigned to Protection - Emergency Response Description Total Notes
Department Administration $112,302 [d]
Subtotal $112,302
Total Divisional Costs
Description Total Notes
Total $1,417,214
Calculation of Fully-Burdened Hourly Rate
Description Total
Divisional Expenses $1,417,214
Direct Hours 5,592
Total $253
Full Cost Factors for Hourly Rate Buildup
Description Total Share Hourly Rate
Personnel $1,178,183 83% $211
Equipment $0 0% $0
Materials / Supplies $47,444 3% $8
Other Costs $0 0% $0
Overhead $191,587 14% $34
Total $1,417,214 100% $253
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Fire - Training
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $667,619
Benefit Accounts $454,754
Total 0.68
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 100% 1,864
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.12 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Battalion Chief $151 $103 $254 1.12 $283 $8 $34 $326
Fire Captain - Training $115 $78 $194 1.12 $216 $8 $34 $259 Office Specialist II $45 $30 $75 1.12 $84 $8 $34 $127
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 3.00 2,080 6,240 $646,422 $104 $253 2.45 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for department admin support provided but not directly budgeted to direct service units. See Fire Department - Department Administration cost allocation worksheet. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resource Fees

Fee Description
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire
Captain -
Training
Office
Spec'lst
B'tln
Chief
Fire
Captain 24
Hrs
Driver /
Engin'r
Fire
Fighter Total
Training Fees
1 CPR - Adult Heart Saver (4 hours) 3.75 1.25 2.50 7.50 2 CPR - Adult/Pediatric Heart Saver (6 hours) 5.25 1.75 3.50 10.50 3 First Aid (4 hours) 3.75 1.25 2.50 7.50
4 PALS/ACLS Recognition (2 days) 2.67 5.33 2.67 5.33 16.00 5 PALS/ACLS Re-Recognition (1 day) 1.33 2.67 1.33 2.67 8.00 6 Fire Extinguisher Training (2 hours) 0.50 0.75 0.25 0.50 2.00 7 Fire Safety and Evacuation Training Lecture (2 hours) 0.25 0.50 0.50 0.25 0.50 2.00

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental 0.25 1.00 1.25
9 Training Center: Classroom (Limit 80 persons) 0.25 1.00 1.25 10 Training Center: Classroom (Limit 30 persons) 0.25 1.00 1.25 11 Training Center: Classroom (Limit 20 persons) 0.25 1.00 1.25 12 Training Center: Drill Grounds/Tower 0.25 1.00 1.25
Resource Fees
13 Stand-by (One Engine for Permitted Activity) 0.75 0.75 1.50 3.00 14 Fire Watch (Per Person Per Hour) 1.00 1.00
15 Water Clean-up - Industrial and Commercial (1 Engine) 1.00 1.00 1.00 3.00 16 Water Clean-up - Industrial and Commercial (1 Truck) 1.00 1.00 2.00 4.00 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 1.00 1.00 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 1.00 1.00 19 DUI Fire Response 1.00 1.00 1.00 3.00
20 False Alarm Response 0.33 0.33 0.33 1.00
[a] Add to False Alarm fee in penalty schedule.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resour Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

RENTAL FEES
Facility Rental Fees
8 Headquarters' Conference Room Rental
9 Training Center: Classroom (Limit 80 persons)
10 Training Center: Classroom (Limit 30 persons)
11 Training Center: Classroom (Limit 20 persons)
12 Training Center: Drill Grounds/Tower
Resource Fees
13 Stand-by (One Engine for Permitted Activity)
14 Fire Watch (Per Person Per Hour)
15 Water Clean-up - Industrial and Commercial (1 Engine) 16 Water Clean-up - Industrial and Commercial (1 Truck) 17 Water Clean-up - Industrial and Commercial (1 Haz-Mat) 18 Water Clean-up - Industrial and Commercial (1 Battalion Chief) 19 DUI Fire Response
20 False Alarm Response
[a] Add to False Alarm fee in penalty schedule.

Cost of Service
$326 $283 $259 $127 $257 $194 $175 $164
B'tln
Chief -
Train'g
Fire
Prev'ntn
Fire
Captain -
Training
Office
Spec'lst
B'tln
Chief
Fire
Captain 24
Hrs
Driver /
Engin'r
Fire
Fighter
Estimated
Cost of
Service
$728 $219 $410 $1,356
$1,019 $306 $574 $1,899
$728 $219 $410 $1,356
$691 $1,035 $467 $875 $3,067
$345 $517 $233 $437 $1,533
$142 $146 $44 $82 $413
$82 $142 $97 $44 $82 $446
$82 $127 $209
$82 $127 $209
$82 $127 $209
$82 $127 $209
$82 $127 $209
$146 $131 $246 $523
$283 $283
$194 $175 $164 $533
$194 $175 $328 $697
$175 $175
$257 $257
$194 $175 $164 $533
$65 $58 $55 $178
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Fire Training & Resour Fee Description
Training Fees
1 CPR - Adult Heart Saver (4 hours)
2 CPR - Adult/Pediatric Heart Saver (6 hours)
3 First Aid (4 hours)
4 PALS/ACLS Recognition (2 days)
5 PALS/ACLS Re-Recognition (1 day)
6 Fire Extinguisher Training (2 hours)
7 Fire Safety and Evacuation Training Lecture (2 hours)

Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Change
$
Change
% Unit Notes
$1,302 96% $1,356 100% $54 4% per 6 persons
$1,823 96% $1,898 100% $75 4% per 6 persons
$1,302 96% $1,356 100% $54 4% per 6 persons
$2,937 96% $3,066 100% $129 4% per 6 persons
$1,468 96% $1,533 100% $65 4% per 6 persons
$400 97% $412 100% $12 3% limit 12 persons
$431 97% $445 100% $14 3% limit 20 persons
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$199 95% $208 100% $9 5% per hour
$503 96% $522 100% $19 4% per hour
$279 99% $283 100% $4 1% per hour
$513 96% $533 100% $20 4% per hour
$671 96% $697 100% $26 4% per hour
$170 97% $175 100% $5 3% per hour
$244 95% $257 100% $13 5% per hour
$513 96% $533 100% $20 4% per hour
each [a]
Police Department Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Investigations and Records Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
FY 23/24 Adopted Expenses [a] Program 7742
Fund # Fund Desc Account Desc PD - Admin Adjustment Total Notes 001 General Fund 87010 - Salary And Wages - Regular $1,608,009 $0 $1,608,009 001 General Fund 87011 - Salary Attrition and VTO ($112,558) $0 ($112,558) 001 General Fund 87030 - S & W - O.T. Vacation Relief $12,307 $0 $12,307 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 001 General Fund 1 Salary Accounts $1,507,758 $0 $1,507,758 001 General Fund 87211 - PERS - Safety $637,493 $0 $637,493 001 General Fund 87212 - PERS - Misc $182,044 $0 $182,044 001 General Fund 87221 - Medicare $24,791 $0 $24,791
001 General Fund 87222 - Social Security $33,201 $0 $33,201 001 General Fund 87224 - Medicare OT $0 $0 $0
001 General Fund 87230 - Health Allocation $113,958 $0 $113,958 001 General Fund 87241 - Dental - City Paid $2,200 $0 $2,200 001 General Fund 87242 - Long Term Disability-City Paid $2,391 $0 $2,391 001 General Fund 87243 - Vision- City Paid $888 $0 $888 001 General Fund 87250 - Basic Life Insurance $408 $0 $408 001 General Fund 87270 - Uniform Allowance $1,800 $0 $1,800 001 General Fund 87271 - VEBA $6,600 $0 $6,600
001 General Fund 87272 - EAP $384 $0 $384
001 General Fund 87274 - Auto Allowance $2,400 $0 $2,400 001 General Fund 87275 - Mobile Phone Allowance $1,920 $0 $1,920 001 General Fund 87279 - Misc Other Benefits $53,629 $0 $53,629 001 General Fund 87280 - City Paid Deferred Comp Exp $5,400 $0 $5,400 001 General Fund 87390 - OPEB $29,200 $0 $29,200
001 General Fund 87391 - POST $0 $0 $0
001 General Fund 2 Benefit Accounts $1,098,707 $0 $1,098,707 001 General Fund 87500 - Operating Supplies $17,127 $0 $17,127 001 General Fund 87810 - Utilities Expenses $311,358 $0 $311,358 001 General Fund 87870 - Contractual Serv Not Class $485 $0 $485 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $328,970 $0 $328,970
001 General Fund 87640 - Vehicle Equipment Maintenance $131,918 $0 $131,918 001 General Fund 87650 - Technical Services Maintenance $2,343,773 $0 $2,343,773 001 General Fund 87660 - Workers Comp Insurance $149,494 $0 $149,494 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $92,987 $0 $92,987 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 001 General Fund 5 Interfund Services $2,718,172 $0 $2,718,172 Subtotal $5,653,607 $0 $5,653,607
City of Santa Clara
User and Regulatory Fee Study
Cost Allocation - Police - Department Administration
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description Police - Admin Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,226,240 $0 $2,226,240 [b] Adjustment for FY 2024/25 2% 2% 2% [c]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $2,270,765 $0 $2,270,765 Total Costs for Allocation
Description Total Adjustment Total Notes
Department Administration $7,924,372 $0 $7,924,372 [d]
Subtotal $7,924,372 $0 $7,924,372
Allocation to Direct Service Divisions
Description Subtotal Adjustment Total Share Notes
Administration 50.00 (50.00) 0.00 0%
Investigations 50.00 0.00 50.00 28%
Field Operations 121.00 0.00 121.00 67%
Special Operations 10.00 0.00 10.00 6%
Total 231.00 (50.00) 181.00 100%
Allocation to Direct Service Divisions
Description Total Notes
Administration $0
Investigations $2,189,053
Field Operations $5,297,508
Special Operations $437,811
Total $7,924,372
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] To account for support provided but not directly budgeted to direct service units.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records FY 23/24 Adopted Expenses [a] Program 7732 7733 7734
Fund # Fund Desc Account Desc
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
001 General Fund 87010 - Salary And Wages - Regular $4,076,529 $968,988 $2,448,591 $7,494,108 $0 $7,494,108 001 General Fund 87011 - Salary Attrition and VTO ($282,924) ($67,083) ($171,279) ($521,286) $0 ($521,286) 001 General Fund 87017 - Premium Pay $0 $0 $0 $0 $0 $0
001 General Fund 87020 - Salary And Wages - As Needed $35,884 $0 $0 $35,884 $0 $35,884 001 General Fund 87030 - S & W - O.T. Vacation Relief $246,135 $147,681 $92,790 $486,606 $0 $486,606 001 General Fund 87040 - Salary And Wages - Holiday Pay $261,486 $71,616 $9,584 $342,686 $0 $342,686 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $4,337,110 $1,121,202 $2,379,686 $7,837,998 $0 $7,837,998 001 General Fund 87211 - PERS - Safety $2,281,645 $627,094 $1,014 $2,909,753 $0 $2,909,753 001 General Fund 87212 - PERS - Misc $191,427 $1,677 $836,825 $1,029,929 $0 $1,029,929 001 General Fund 87221 - Medicare $70,942 $18,475 $38,140 $127,557 $0 $127,557 001 General Fund 87222 - Social Security $33,562 $0 $158,033 $191,595 $0 $191,595 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0
001 General Fund 87230 - Health Allocation $417,304 $99,460 $351,210 $867,974 $0 $867,974 001 General Fund 87241 - Dental - City Paid $6,325 $1,375 $6,050 $13,750 $0 $13,750 001 General Fund 87242 - Long Term Disability-City Paid $2,673 $0 $12,204 $14,877 $0 $14,877 001 General Fund 87243 - Vision- City Paid $2,553 $555 $2,442 $5,550 $0 $5,550 001 General Fund 87250 - Basic Life Insurance $912 $180 $2,640 $3,732 $0 $3,732 001 General Fund 87270 - Uniform Allowance $11,400 $3,000 $12,600 $27,000 $0 $27,000 001 General Fund 87271 - VEBA $25,200 $6,000 $25,800 $57,000 $0 $57,000 001 General Fund 87272 - EAP $240 $0 $1,056 $1,296 $0 $1,296 001 General Fund 87274 - Auto Allowance $0 $0 $2,400 $2,400 $0 $2,400 001 General Fund 87279 - Misc Other Benefits $241,878 $71,616 $0 $313,494 $0 $313,494 001 General Fund 87280 - City Paid Deferred Comp Exp $35,100 $9,000 $75,600 $119,700 $0 $119,700 001 General Fund 87390 - OPEB $83,950 $18,250 $80,300 $182,500 $0 $182,500 001 General Fund 87391 - POST $0 $0 $0 $0 $0 $0
001 General Fund 2 Benefit Accounts $3,405,111 $856,682 $1,606,314 $5,868,107 $0 $5,868,107 001 General Fund 87500 - Operating Supplies $591 $3,880 $6,578 $11,049 $0 $11,049 001 General Fund 87865 - Subscription Based IT $220,967 $0 $298,797 $519,764 $0 $519,764 001 General Fund 87870 - Contractual Serv Not Class $338,672 $0 $136,790 $475,462 ($475,462) $0 001 General Fund 87940 - Mandated Program Costs $346,379 $0 $0 $346,379 ($346,379) $0 001 General Fund 3 Mat/Serv/Sup $906,609 $3,880 $442,165 $1,352,654 ($821,841) $530,813 001 General Fund 87640 - Vehicle Equipment Maintenance $191,303 $0 $0 $191,303 $0 $191,303 001 General Fund 87650 - Technical Services Maintenance $0 $0 $0 $0 $0 $0 001 General Fund 87660 - Workers Comp Insurance $375,765 $89,096 $227,483 $692,344 $0 $692,344 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $118,038 $0 $0 $118,038 $0 $118,038 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $685,106 $89,096 $227,483 $1,001,685 $0 $1,001,685 Subtotal $9,333,936 $2,070,860 $4,655,648 $16,060,444 ($821,841) $15,238,603 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $385,342 $72,902 $274,677 $458,244 $0 $458,244 [b] Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% [b]
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $393,049 $74,360 $280,171 $467,409 $0 $467,409 Total Divisional Costs
Description
General
Investig'tn
Special Enf.

Team Records Subtotal Adjustment Total Notes
Total $9,726,985 $2,145,220 $4,935,819 $16,527,853 ($821,841) $15,706,012 Department Administration Costs Assigned to Investigations and Records Description Total Notes
Department Administration $2,189,053 [c]
Subtotal $2,189,053
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $17,895,065
Direct Hours 68,968 [d]
Total $259
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $13,706,105 77% $199
Equipment $0 0% $0
Materials / Supplies $1,532,498 9% $22
Other Costs $0 0% $0
Overhead $2,656,462 15% $39
Total $17,895,065 100% $259
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $7,837,998
Benefit Accounts $5,868,107
Total 0.75
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Police Investigations and Records Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 74% 1,379
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.51 Position
Top Step Hrly
[e] Benefits
Subtotal
Labor Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Police Lieutenant $123 $92 $215 1.51 $325 $22 $39 $386
Police Sergeant $106 $80 $186 1.51 $281 $22 $39 $341
Police Officer $92 $69 $161 1.51 $242 $22 $39 $303
Police Records Manager $77 $58 $134 1.51 $203 $22 $39 $264 Forensic Coordinator $66 $49 $116 1.51 $174 $22 $39 $235 Crime Analyst $63 $47 $110 1.51 $166 $22 $39 $227
Police Records Supervisor $63 $47 $110 1.51 $166 $22 $39 $226 Police Records Specialist II $57 $43 $100 1.51 $150 $22 $39 $211 Community Service Officer II $56 $42 $99 1.51 $149 $22 $39 $209 Office Specialist III $49 $37 $86 1.51 $130 $22 $39 $190 Office Specialist II $45 $33 $78 1.51 $118 $22 $39 $179 Public Safety Dispatcher $71 $53 $124 1.51 $187 $22 $39 $248 Police Records Specialist I $52 $39 $90 1.51 $136 $22 $39 $197 Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE
Hours Per
FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only
Fully-Burdened
Hourly Rate
ICR
Multiplier Notes
Total 50.00 2,080 104,000 $7,888,754 $76 $259 3.42 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [c] To account for department admin support provided but not directly budgeted to direct service units. See Police - Department Administration cost allocation worksheet. [d] See worksheet labeled: Allocation of Annual Labor Effort - Police Investigations and Records. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service

POLICE FEES
1 Alarm Permit Application 0.50 0.50 $105 $0 $0 $0 $0 $105 Non-registration
Annual Renewal 0.25 0.25 $52 $0 $0 $0 $0 $52
Late
Reinstatement
2 Bingo Organization 6.83 6.83 $1,428 $0 $0 $0 $0 $1,428 3 CAD report for legal purposes
4 CD for legal purposes
5 Citation Sign Off Non-Santa Clara Citations Only 0.17 0.17 $35 $0 $0 $0 $0 $35 6 Clearance Letter 0.25 0.25 $0 $0 $49 $0 $0 $49
7 Closing Out Sale 0.25 0.58 0.83 $52 $177 $0 $0 $0 $229 8 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
9 Crime Analysis Reports
10 Dispatch service required for special events 1.00 1.00 $0 $0 $0 $0 $248 $248 11 Driving Under the Influence Emergency Response
12 False Alarm Calls
Second false alarm 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Third false alarm 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Fourth false alarm ($25 penalty) 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 Fifth & subsequent false alarms ($50 penalty) 0.50 0.17 0.67 $0 $152 $0 $0 $41 $193 13 False Alarm Calls - Holdup Alarm (In Addition to False Alarm Fees) 0.50 0.50 $0 $152 $0 $0 $0 $152 14 Fingerprinting Services LiveScan (Sent to Department of Justice) 0.33 0.33 $70 $0 $0 $0 $0 $70 15 Fingerprinting Hard Card (Person Takes Card With Them) 0.33 0.33 $70 $0 $0 $0 $0 $70 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description

POLICE FEES
1 Alarm Permit Application
Non-registration
Annual Renewal
Late
Reinstatement
2 Bingo Organization
3 CAD report for legal purposes
4 CD for legal purposes
5 Citation Sign Off Non-Santa Clara Citations Only
6 Clearance Letter
7 Closing Out Sale
8 Color Photographs
4" x 6"
5" x 7"
8' x 10"
11" x 14"
16" x 20"
20" x 30"
9 Crime Analysis Reports
10 Dispatch service required for special events
11 Driving Under the Influence Emergency Response
12 False Alarm Calls
Second false alarm
Third false alarm
Fourth false alarm ($25 penalty)
Fifth & subsequent false alarms ($50 penalty)
13 False Alarm Calls - Holdup Alarm (In Addition to False Alarm Fees) 14 Fingerprinting Services LiveScan (Sent to Department of Justice) 15 Fingerprinting Hard Card (Person Takes Card With Them) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$37 35% $37 35%
$50 $50
$15 29% $15 29%
$25 $25
$15 $15
$1,365 96% $1,428 100%
$0.20 $0.20 per page
$3 $3 per CD
$33 95% $34 98%
$50 102% $49 99%
$218 95% $229 100%
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
Actual Cost Actual Cost cost of duplication
$0.20 $0.20 per page
$236 95% $248 100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$50 26% $50 26%
$111 58% $115 60%
$136 71% $140 73%
$161 83% $165 86%
$121 80% $125 83%
$66 95% $69 99% per roll
$66 95% $69 99% per card
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service
16 ID Card Renewal (for multiple applicants) 0.50 0.50 $105 $0 $0 $0 $0 $105 17 Massage Establishment
Massage Establishment Application - Initial 5.75 1.00 6.75 $1,202 $303 $0 $0 $0 $1,505 Massage Establishment Application - Sole Proprietor (Initial) 4.50 0.50 5.00 $941 $152 $0 $0 $0 $1,092 Massage Establishment Renewal 4.75 1.00 5.75 $993 $303 $0 $0 $0 $1,296 Massage Establishment Renewal - Sole Proprietor 3.75 0.50 4.25 $784 $152 $0 $0 $0 $935 Massage Establishment Permit Amendments 0.50 0.50 $105 $0 $0 $0 $0 $105 18 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial 1.75 1.75 $366 $0 $0 $0 $0 $366 Motor Funeral Escort Company - Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 Motor Funeral Escort Driver - Initial 0.75 0.75 $157 $0 $0 $0 $0 $157 Motor Funeral Escort Driver - Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 19 Off-duty employment
20 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration 0.75 0.75 $157 $0 $0 $0 $0 $157 Pawn/Secondhand Dealer - Renewal 0.50 0.50 $105 $0 $0 $0 $0 $105 21 Photo CD's
22 Police Reports
23 Private Security
Private Security Application - Registration 1.00 1.00 $209 $0 $0 $0 $0 $209 Private Security Application - Renewal 0.50 0.50 $105 $0 $0 $0 $0 $105 24 Public Entertainment Application
Public Entertainment Application 0.75 0.25 1.00 $157 $0 $0 $85 $0 $242 Public Entertainment Renewal 0.50 0.25 0.75 $105 $0 $0 $85 $0 $190 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
16 ID Card Renewal (for multiple applicants)
17 Massage Establishment
Massage Establishment Application - Initial
Massage Establishment Application - Sole Proprietor (Initial) Massage Establishment Renewal
Massage Establishment Renewal - Sole Proprietor
Massage Establishment Permit Amendments
18 Motor Funeral Escort Company
Motor Funeral Escort Company - Initial
Motor Funeral Escort Company - Renewal
Motor Funeral Escort Driver - Initial
Motor Funeral Escort Driver - Renewal
19 Off-duty employment
20 Pawn/Secondhand Dealer
Pawn/Secondhand Dealer - Registration
Pawn/Secondhand Dealer - Renewal
21 Photo CD's
22 Police Reports
23 Private Security
Private Security Application - Registration
Private Security Application - Renewal
24 Public Entertainment Application
Public Entertainment Application
Public Entertainment Renewal
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$99 95% $104 100%
$795 53% $834 55%
$161 15% $169 15%
$638 49% $669 52%
$112 12% $117 13%
$51 49% $53 51%
$349 95% $365 100%
$149 95% $156 100%
$149 95% $156 100%
$149 95% $156 100%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$149 95% $156 100%
$99 95% $104 100%
$3 $3 per CD
$0.20 $0.20 per page
$199 95% $209 100%
$99 95% $104 100%
$231 95% $242 100%
$181 95% $189 100%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Cost of Service
$209 $303 $197 $341 $248
Fee Description
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III Total
Comm
Svc Officer
II
Police
Officer
PD
Records
Spec I
Police
Sergeant
P Safety
Dispatcher
III
Cost of
Service
25 Public Entertainment General Fines for Violation (Infraction):
1st Offense $0 $0 $0 $0 $0
2nd Offense $0 $0 $0 $0 $0
Subsequent Offenses $0 $0 $0 $0 $0
26 Release of Stored Vehicles 0.17 0.33 0.50 $35 $0 $66 $0 $0 $101 27 Repo Fee (Repossessed Vehicles) 0.17 0.08 0.25 $35 $0 $16 $0 $0 $51 28 Residential Parking Permit / Guest Parking Permit (each) 0.17 0.17 $35 $0 $0 $0 $0 $35 29 Second Response Ordinance
30 Solicitor/Peddler
Solicitor/Peddler Application - Background Investigation 1.75 1.75 $366 $0 $0 $0 $0 $366 Solicitor/Peddler/Employee Renewal 0.75 0.75 $157 $0 $0 $0 $0 $157 Solicitor/Peddler Application - Employee Only 0.75 0.75 $157 $0 $0 $0 $0 $157 31 Taxicab / Pedicab Company Application 35.50 35.50 $7,420 $0 $0 $0 $0 $7,420 32 Taxicab / Pedicab Company Renewal - Per Year 3.75 3.75 $784 $0 $0 $0 $0 $784 33 Taxicab / Pedicab Driver Application 0.75 0.75 $157 $0 $0 $0 $0 $157 34 Taxicab / Pedicab Driver Renewal, Retest or Reinspection 0.75 0.75 $157 $0 $0 $0 $0 $157 35 Taxicab / Pedicab Safety Inspection Fee 1.00 1.00 $209 $0 $0 $0 $0 $209 36 Tow Drivers Application 0.75 0.75 $157 $0 $0 $0 $0 $157 37 USB Drive for Police Reports
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Police Fees Fee Description
25 Public Entertainment General Fines for Violation (Infraction):
1st Offense
2nd Offense
Subsequent Offenses
26 Release of Stored Vehicles
27 Repo Fee (Repossessed Vehicles)
28 Residential Parking Permit / Guest Parking Permit (each) 29 Second Response Ordinance
30 Solicitor/Peddler
Solicitor/Peddler Application - Background Investigation Solicitor/Peddler/Employee Renewal
Solicitor/Peddler Application - Employee Only
31 Taxicab / Pedicab Company Application
32 Taxicab / Pedicab Company Renewal - Per Year
33 Taxicab / Pedicab Driver Application
34 Taxicab / Pedicab Driver Renewal, Retest or Reinspection 35 Taxicab / Pedicab Safety Inspection Fee
36 Tow Drivers Application
37 USB Drive for Police Reports
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$150 $150
$300 $300
$750 $750
$100 100% $100 100%
$15 $15
$32 91% $34 98%
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
Per Current Salary Schedule plus
Benefits and Current Citywide
Overhead Plan
$349 95% $365 100%
$149 95% $156 100%
$149 95% $156 100%
$7,093 96% $7,419 100%
$749 96% $783 100%
$149 95% $156 100%
$149 95% $156 100%
$199 95% $209 100%
$149 95% $156 100%
$8 $8 per Device
Public Works Department Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Engineering
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Less: Breaks,
Admin, Train
[d]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Director of Public Works 0.75 2,080 216 374 1,490 1,118 100% 0% 100% 1,118 - 1,118 $168 $262,049 Assistant Director of Public Works/City En 1.00 2,080 216 374 1,490 1,490 95% 5% 100% 1,416 75 1,490 $137 $285,834 Management Analyst 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $75 $155,293 Office Specialist II 0.50 2,080 216 374 1,490 745 100% 0% 100% 745 - 745 $45 $46,467 Office Specialist III 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $49 $102,274 Office Specialist IV 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $52 $107,411 Account Clerk II 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $50 $104,832 Chief of Party 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1,490 $66 $137,426 Principal Engineer 3.00 2,080 216 374 1,490 4,470 70% 30% 100% 3,129 1,341 4,470 $120 $745,742 Principal Planner 1.00 2,080 216 374 1,490 1,490 70% 30% 100% 1,043 447 1,490 $96 $200,450 Public Works Inspector 4.00 2,080 216 374 1,490 5,960 0% 100% 100% - 5,960 5,960 $64 $536,474 Senior Engineer (Civil) 8.00 2,080 216 374 1,490 11,920 0% 100% 100% - 11,920 11,920 $95 $1,582,298 Senior Engineering Aide 2.00 2,080 216 374 1,490 2,980 0% 100% 100% - 2,980 2,980 $57 $237,078 Associate Engineer (Civil) 9.00 2,080 216 374 1,490 13,410 0% 100% 100% - 13,410 13,410 $80 $1,502,842 Transportation Manager 1.00 2,080 216 374 1,490 1,490 95% 5% 100% 1,416 75 1,490 $121 $250,848 Traffic Operations Engineer 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1,490 $88 $183,768 Total 36.25 54,013 14,826 39,187 54,013 $6,441,084 Total 27% 73% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 23/24 Forecast Expenses [a] Program 4411 4412 4413 4431 4432 4433 4434 4435 4441 4442 4443 Fund # Fund Desc Account Desc
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
001 General Fund 87010 - Salary And Wages - Regular $285,880 $285,880 $0 $264,819 $428,993 $0 $203,912 $97,492 $144,311 $122,201 $0 001 General Fund 87011 - Salary Attrition and VTO ($8,576) ($8,576) $0 ($7,943) ($12,868) $0 ($6,117) ($2,925) ($4,329) ($3,666) $0 001 General Fund 87020 - Salary And Wages - As Needed $0 $0 $0 $25,892 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87030 - S & W - O.T. Vacation Relief $722 $0 $0 $0 $0 $0 $32,385 $0 $529 $0 $0 001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage $0 $0 $0 ($52,149) $0 $0 $0 $0 $0 $0 $0 001 General Fund 1 Salary Accounts $278,026 $277,304 $0 $230,619 $416,125 $0 $230,180 $94,567 $140,511 $118,535 $0 001 General Fund 87212 - PERS - Misc $96,788 $96,788 $0 $89,582 $144,147 $0 $69,301 $33,118 $48,918 $41,402 $0 001 General Fund 87221 - Medicare $4,396 $4,386 $0 $8,343 $6,497 $0 $3,572 $1,490 $2,175 $1,826 $0 001 General Fund 87222 - Social Security $13,604 $13,557 $0 $19,275 $22,915 $0 $13,904 $5,875 $7,808 $6,782 $0 001 General Fund 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87230 - Health Allocation $22,676 $22,676 $0 $27,560 $37,174 $0 $19,883 $8,907 $14,154 $13,015 $0 001 General Fund 87241 - Dental - City Paid $478 $478 $0 $441 $646 $0 $328 $166 $217 $189 $0 001 General Fund 87242 - Long Term Disability-CIty Paid $722 $722 $0 $112 $411 $0 $38 $19 $75 $38 $0 001 General Fund 87243 - Vision- City Paid $213 $213 $0 $180 $259 $0 $131 $69 $88 $77 $0 001 General Fund 87250 - Basic Life Insurance $146 $146 $0 $192 $282 $0 $144 $72 $96 $84 $0 001 General Fund 87271 - VEBA $1,041 $1,041 $0 $960 $1,410 $0 $720 $360 $480 $420 $0 001 General Fund 87272 - EAP $84 $84 $0 $75 $114 $0 $59 $27 $40 $35 $0 001 General Fund 87274 - Auto Allowance $3,144 $3,144 $0 $720 $2,640 $0 $240 $120 $480 $240 $0 001 General Fund 87275 - Mobile Phone Allowance $317 $317 $0 $288 $1,056 $0 $96 $48 $192 $96 $0 001 General Fund 87279 - Misc. Other Benefits $0 $0 $0 $260 $250 $0 $220 $110 $120 $120 $0 001 General Fund 87280 - City Paid - Deferred Comp Exp $0 $0 $0 $1,293 $1,246 $0 $1,096 $549 $600 $600 $0 001 General Fund 87390 - OPEB $6,330 $6,330 $0 $5,837 $8,580 $0 $4,383 $2,187 $2,920 $2,555 $0 001 General Fund 2 Benefit Accounts $149,939 $149,882 $0 $155,118 $227,627 $0 $114,115 $53,117 $78,363 $67,479 $0 001 General Fund 87500 - Operating Supplies $4,338 $0 $0 $3,064 $0 $0 $0 $0 $8,995 $0 $0 001 General Fund 87600 - Maintenance $0 $0 $0 $0 $0 $0 $820,969 $0 $0 $0 $0 001 General Fund 87825 - Conference, Travel and Training $6,497 $0 $0 $2,089 $0 $0 $0 $0 $5,413 $0 $0 001 General Fund 87865 - Subscription baed IT arrangmnt $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87870 - Contractual Serv Not Class $2,302 $0 $0 $19,950 $0 $0 $0 $0 $4,238 $0 $0 001 General Fund 87900 - Rent Expense $0 $0 $0 $95 $0 $0 $0 $0 $95 $0 $0 001 General Fund 87940 - Mandated Program Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 3 Mat/Serv/Sup $13,137 $0 $0 $25,198 $0 $0 $820,969 $0 $18,741 $0 $0 001 General Fund 87640 - Vehicle Equipment Maintenance $0 $0 $0 $4,255 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87650 - Technical Services Maintenance $5,955 $5,146 $5,243 $20,917 $9,369 $0 $14,437 $1,499 $16,024 $2,839 $19,815 001 General Fund 87660 - Workers Comp Insurance $2,416 $2,416 $2,467 $2,238 $3,625 $0 $1,723 $824 $1,220 $1,033 $0 001 General Fund 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87740 - Vehicle Equipment Amortization $0 $0 $0 $7,196 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87750 - Communi Equipment Amortization $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 001 General Fund 5 Interfund Services $8,371 $7,562 $7,710 $34,606 $12,994 $0 $16,160 $2,323 $17,244 $3,872 $19,815 044 CIP 87010 - Salary And Wages - Regular $0 $0 $291,936 $0 $0 $376,439 $0 $0 $0 $0 $955,495 044 CIP 87011 - Salary Attrition and VTO $0 $0 ($8,758) $0 $0 ($11,293) $0 $0 $0 $0 ($28,665) 044 CIP 87030 - S & W - O.T. Vacation Relief $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,594 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
FY 23/24 Forecast Expenses [a] Program
Fund # Fund Desc Account Desc
001 General Fund 87010 - Salary And Wages - Regular
001 General Fund 87011 - Salary Attrition and VTO
001 General Fund 87020 - Salary And Wages - As Needed
001 General Fund 87030 - S & W - O.T. Vacation Relief
001 General Fund 87110 - Contra 870x0-Reimbd Sal & Wage 001 General Fund 1 Salary Accounts
001 General Fund 87212 - PERS - Misc
001 General Fund 87221 - Medicare
001 General Fund 87222 - Social Security
001 General Fund 87223 - Social Security - OT
001 General Fund 87224 - Medicare OT
001 General Fund 87230 - Health Allocation
001 General Fund 87241 - Dental - City Paid
001 General Fund 87242 - Long Term Disability-CIty Paid 001 General Fund 87243 - Vision- City Paid
001 General Fund 87250 - Basic Life Insurance
001 General Fund 87271 - VEBA
001 General Fund 87272 - EAP
001 General Fund 87274 - Auto Allowance
001 General Fund 87275 - Mobile Phone Allowance
001 General Fund 87279 - Misc. Other Benefits
001 General Fund 87280 - City Paid - Deferred Comp Exp
001 General Fund 87390 - OPEB
001 General Fund 2 Benefit Accounts
001 General Fund 87500 - Operating Supplies
001 General Fund 87600 - Maintenance
001 General Fund 87825 - Conference, Travel and Training 001 General Fund 87865 - Subscription baed IT arrangmnt 001 General Fund 87870 - Contractual Serv Not Class
001 General Fund 87900 - Rent Expense
001 General Fund 87940 - Mandated Program Costs
001 General Fund 3 Mat/Serv/Sup
001 General Fund 87640 - Vehicle Equipment Maintenance
001 General Fund 87650 - Technical Services Maintenance 001 General Fund 87660 - Workers Comp Insurance
001 General Fund 87680 - Unemployment Insurance
001 General Fund 87740 - Vehicle Equipment Amortization 001 General Fund 87750 - Communi Equipment Amortization 001 General Fund 87840 - Insurance And Surety Bonds
001 General Fund 5 Interfund Services
044 CIP 87010 - Salary And Wages - Regular
044 CIP 87011 - Salary Attrition and VTO
044 CIP 87030 - S & W - O.T. Vacation Relief
4451 4452 4461 4462 4463
Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$162,329 $993,205 $143,306 $481,909 $0 $3,614,237 $0 $3,614,237 ($4,870) ($29,796) ($4,299) ($14,457) $0 ($108,422) $0 ($108,422) $0 $38,066 $17,262 $0 $0 $81,220 $0 $81,220
$0 $11,087 $0 $5,349 $0 $50,072 $0 $50,072
$0 $0 $0 $0 $0 ($52,149) $52,149 $0
$157,459 $1,012,562 $156,269 $472,801 $0 $3,584,958 $52,149 $3,637,107 $52,128 $331,972 $47,263 $162,387 $0 $1,213,794 $0 $1,213,794 $2,493 $15,295 $2,186 $7,483 $0 $60,142 $0 $60,142
$7,958 $58,473 $7,811 $29,743 $0 $207,705 $0 $207,705
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$10,343 $89,504 $10,349 $49,988 $0 $326,229 $0 $326,229 $227 $1,698 $246 $963 $0 $6,077 $0 $6,077
$178 $752 $399 $1,732 $0 $5,198 $0 $5,198
$93 $684 $99 $388 $0 $2,494 $0 $2,494
$94 $662 $66 $185 $0 $2,169 $0 $2,169
$492 $3,708 $540 $2,100 $0 $13,272 $0 $13,272
$37 $299 $45 $170 $0 $1,069 $0 $1,069
$960 $1,440 $720 $720 $0 $14,568 $0 $14,568
$384 $576 $0 $0 $0 $3,370 $0 $3,370
$74 $926 $67 $391 $0 $2,538 $0 $2,538
$369 $4,611 $100 $398 $0 $10,862 $0 $10,862
$2,990 $22,560 $3,285 $12,773 $0 $80,730 $0 $80,730
$78,820 $533,160 $73,176 $269,421 $0 $1,950,217 $0 $1,950,217 $6,123 $0 $14,187 $0 $0 $36,707 $0 $36,707
$0 $0 $0 $0 $0 $820,969 ($820,969) $0
$9,650 $0 $8,484 $0 $0 $32,133 $0 $32,133
$14,592 $0 $0 $0 $0 $14,592 $0 $14,592
$16,211 $100,000 $14,945 $0 $0 $157,646 $0 $157,646
$0 $0 $0 $0 $0 $190 $0 $190
$0 $0 $0 $0 $0 $0 $0 $0
$46,576 $100,000 $37,616 $0 $0 $1,062,237 ($820,969) $241,268 $0 $0 $20,938 $0 $0 $25,193 $0 $25,193
$12,935 $28,196 $10,760 $10,207 $21,057 $184,399 $0 $184,399 $1,372 $12,671 $1,211 $5,018 $5,272 $43,506 $0 $43,506
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $25,022 $0 $0 $32,218 $0 $32,218
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$14,307 $40,867 $57,931 $15,225 $26,329 $285,316 $0 $285,316 $0 $0 $0 $0 $623,721 $2,247,591 $0 $2,247,591
$0 $0 $0 $0 ($18,711) ($67,427) $0 ($67,427)
$0 $0 $0 $0 $0 $1,594 $0 $1,594
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts $0 $0 $283,178 $0 $0 $365,146 $0 $0 $0 $0 $928,424 044 CIP 87212 - PERS - Misc $0 $0 $98,847 $0 $0 $127,261 $0 $0 $0 $0 $323,710 044 CIP 87221 - Medicare $0 $0 $4,479 $0 $0 $5,703 $0 $0 $0 $0 $14,292 044 CIP 87222 - Social Security $0 $0 $13,892 $0 $0 $21,680 $0 $0 $0 $0 $53,369 044 CIP 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87230 - Health Allocation $0 $0 $23,187 $0 $0 $39,113 $0 $0 $0 $0 $103,001 044 CIP 87241 - Dental - City Paid $0 $0 $487 $0 $0 $619 $0 $0 $0 $0 $1,519 044 CIP 87242 - Long Term Disability-CIty Paid $0 $0 $742 $0 $0 $169 $0 $0 $0 $0 $262 044 CIP 87243 - Vision- City Paid $0 $0 $211 $0 $0 $249 $0 $0 $0 $0 $612 044 CIP 87250 - Basic Life Insurance $0 $0 $146 $0 $0 $270 $0 $0 $0 $0 $660 044 CIP 87271 - VEBA $0 $0 $1,068 $0 $0 $1,350 $0 $0 $0 $0 $3,300 044 CIP 87272 - EAP $0 $0 $85 $0 $0 $109 $0 $0 $0 $0 $261 044 CIP 87274 - Auto Allowance $0 $0 $3,192 $0 $0 $1,080 $0 $0 $0 $0 $1,680 044 CIP 87275 - Mobile Phone Allowance $0 $0 $326 $0 $0 $432 $0 $0 $0 $0 $672 044 CIP 87279 - Misc. Other Benefits $0 $0 $0 $0 $360 $0 $0 $0 $0 $960 044 CIP 87280 - City Paid - Deferred Comp Exp $0 $0 $0 $0 $1,792 $0 $0 $0 $0 $4,776 044 CIP 87390 - OPEB $0 $0 $6,504 $0 $0 $8,213 $0 $0 $0 $0 $20,075 044 CIP 2 Benefit Accounts $0 $0 $153,166 $0 $0 $208,400 $0 $0 $0 $0 $529,149 044 CIP 87865 - Subscription baed IT arrangmnt $0 $0 $14,592 $0 $0 $0 $0 $0 $0 $0 $14,592 044 CIP 87870 - Contractual Serv Not Class $0 $0 $8,489 $0 $0 $0 $0 $0 $0 $0 $8,489 044 CIP 3 Mat/Serv/Sup $0 $0 $23,081 $0 $0 $0 $0 $0 $0 $0 $23,081 044 CIP 87650 - Information Technology Service $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,645 044 CIP 87660 - Workers Comp Insurance $0 $0 $0 $0 $0 $3,182 $0 $0 $0 $0 $8,076 044 CIP 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 87994 - Services from Other Funds-CAP $0 $0 $201,868 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 5 Interfund Services $0 $0 $201,868 $0 $0 $3,182 $0 $0 $0 $0 $26,721 044 CIP 89953 - Trs Out - CIP $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 044 CIP 5 Interfund Services $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Subtotal $449,473 $434,748 $669,003 $445,541 $656,746 $576,728 $1,181,424 $150,007 $254,859 $189,886 $1,527,190 Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $224,948 $34,091 $8,488 $55,424 $47,967 $39,442 $59,807 $9,751 $37,970 $12,310 $70,265 Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $229,447 $34,773 $8,658 $56,532 $48,927 $40,231 $61,003 $9,946 $38,730 $12,556 $71,671 Total Divisional Costs
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Gen
Svc
Design - Dev
Svc Design - CIP
Total $678,920 $469,521 $677,661 $502,073 $705,673 $616,959 $1,242,427 $159,953 $293,589 $202,442 $1,598,861 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
044 CIP 1 Salary Accounts
044 CIP 87212 - PERS - Misc
044 CIP 87221 - Medicare
044 CIP 87222 - Social Security
044 CIP 87223 - Social Security - OT
044 CIP 87224 - Medicare OT
044 CIP 87230 - Health Allocation
044 CIP 87241 - Dental - City Paid
044 CIP 87242 - Long Term Disability-CIty Paid
044 CIP 87243 - Vision- City Paid
044 CIP 87250 - Basic Life Insurance
044 CIP 87271 - VEBA
044 CIP 87272 - EAP
044 CIP 87274 - Auto Allowance
044 CIP 87275 - Mobile Phone Allowance
044 CIP 87279 - Misc. Other Benefits
044 CIP 87280 - City Paid - Deferred Comp Exp
044 CIP 87390 - OPEB
044 CIP 2 Benefit Accounts
044 CIP 87865 - Subscription baed IT arrangmnt
044 CIP 87870 - Contractual Serv Not Class
044 CIP 3 Mat/Serv/Sup
044 CIP 87650 - Information Technology Service
044 CIP 87660 - Workers Comp Insurance
044 CIP 87840 - Insurance And Surety Bonds
044 CIP 87994 - Services from Other Funds-CAP
044 CIP 5 Interfund Services
044 CIP 89953 - Trs Out - CIP
044 CIP 5 Interfund Services
Subtotal
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Adjustment for FY 2024/25
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Total Divisional Costs
Description
Total
$0 $0 $0 $0 $605,010 $2,181,758 $0 $2,181,758
$0 $0 $0 $0 $210,113 $759,931 $0 $759,931
$0 $0 $0 $0 $9,538 $34,012 $0 $34,012
$0 $0 $0 $0 $37,838 $126,779 $0 $126,779
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $64,930 $230,231 $0 $230,231
$0 $0 $0 $0 $1,266 $3,891 $0 $3,891
$0 $0 $0 $0 $2,288 $3,461 $0 $3,461
$0 $0 $0 $0 $512 $1,584 $0 $1,584
$0 $0 $0 $0 $241 $1,317 $0 $1,317
$0 $0 $0 $0 $2,760 $8,478 $0 $8,478
$0 $0 $0 $0 $217 $672 $0 $672
$0 $0 $0 $0 $960 $6,912 $0 $6,912
$0 $0 $0 $0 $1,430 $0 $1,430
$0 $0 $0 $0 $459 $1,779 $0 $1,779
$0 $0 $0 $0 $498 $7,066 $0 $7,066
$0 $0 $0 $0 $16,792 $51,584 $0 $51,584
$0 $0 $0 $0 $348,412 $1,239,127 $0 $1,239,127
$0 $0 $0 $0 $14,592 $43,776 $0 $43,776
$0 $0 $0 $0 $398,246 $415,224 ($415,224) $0
$0 $0 $0 $0 $412,838 $459,000 ($415,224) $43,776
$0 $0 $0 $0 $0 $18,645 $0 $18,645
$0 $0 $0 $0 $0 $11,258 $0 $11,258
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $201,868 $0 $201,868
$0 $0 $0 $0 $0 $231,771 $0 $231,771
$0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
$297,162 $1,686,589 $324,992 $757,447 $1,392,589 $10,994,384 ($1,184,044) $9,810,340 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$33,061 $148,710 $33,523 $64,175 $41,786 $921,718 $0 $921,718 [b] 2% 2% 2% 2% 2% 2% 2% 2% [c]
$33,722 $151,684 $34,194 $65,459 $42,622 $940,153 $0 $940,153 Prop Dev -
Gen Svc
Prop Dev -
Dev Supp.

Field Svc -
Gen Svc
Field Svc -
Dev Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$330,884 $1,838,273 $359,186 $822,906 $1,435,211 $11,934,537 ($1,184,044) $10,750,493 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $10,750,493
Direct Hours 39,187 [d]
Total $274
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $5,818,865
Benefit Accounts $3,189,344
Total 0.55
Allocation of Personnel Costs
Total Personnel Costs
Description Total Notes
Personnel Costs $9,008,209
Description Total Total
Divisional Administration (Overhead) 27% $2,472,598
Direct Services 73% $6,535,611
Total 100% $9,008,209
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $6,535,611 61% $167
Equipment $0 0% $0
Materials / Supplies $600,263 6% $15
Other Costs $0 0% $0
Overhead $3,614,619 34% $92
Total $10,750,493 100% $274
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Divisional Expenses
Direct Hours
Total
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
Benefit Accounts
Total
Allocation of Personnel Costs
Total Personnel Costs
Description
Personnel Costs
Description
Divisional Administration (Overhead)
Direct Services
Total
Full Cost Factors for Hourly Rate Buildup
Description
Personnel
Equipment
Materials / Supplies
Other Costs
Overhead
Total
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Adjust for
Admin
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) (374) 1,490 100% 1,490
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.40 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Director of Public Works $168 $92 $260 1.40 $363 $15 $92 $471 Assistant Director of Public Works/City Engineer $137 $75 $213 1.40 $297 $15 $92 $405 Management Analyst $75 $41 $116 1.40 $161 $15 $92 $269
Office Specialist II $45 $24 $69 1.40 $97 $15 $92 $204
Office Specialist III $49 $27 $76 1.40 $106 $15 $92 $214 Office Specialist IV $52 $28 $80 1.40 $112 $15 $92 $219 Account Clerk II $50 $28 $78 1.40 $109 $15 $92 $216
Chief of Party $66 $36 $102 1.40 $143 $15 $92 $250
Principal Engineer $120 $66 $185 1.40 $258 $15 $92 $366 Principal Planner $96 $53 $149 1.40 $208 $15 $92 $316
Public Works Inspector $64 $35 $100 1.40 $139 $15 $92 $247 Senior Engineer (Civil) $95 $52 $147 1.40 $206 $15 $92 $313 Senior Engineering Aide $57 $31 $88 1.40 $123 $15 $92 $231 Associate Engineer (Civil) $80 $44 $124 1.40 $173 $15 $92 $281 Transportation Manager $121 $66 $187 1.40 $261 $15 $92 $368 Traffic Operations Engineer $88 $48 $137 1.40 $191 $15 $92 $298 Assistant Engineer (Civil) $76 $42 $118 1.40 $165 $15 $92 $273 Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 36.25 2,080 75,400 $6,441,084 $85 $274 3.21 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Engineering
Calculation of Direct Hours Ratio (Billing Factor)
Description
Hours
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Dire Position
Director of Public Works
Assistant Director of Public Works/City Engineer
Management Analyst
Office Specialist II
Office Specialist III
Office Specialist IV
Account Clerk II
Chief of Party
Principal Engineer
Principal Planner
Public Works Inspector
Senior Engineer (Civil)
Senior Engineering Aide
Associate Engineer (Civil)
Transportation Manager
Traffic Operations Engineer
Assistant Engineer (Civil)
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Description
Total
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts b [d] See worksheet labeled: Allocation of Annual Labor Effort - Engineering. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 2.00 28.00 30.00 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel

1.50 6.00 7.50
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$732 $8,764 $9,496
$549 $1,878 $2,427
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Parcel Map and Record of Survey Checking Fee
1 Parcel Map and Record of Survey Checking Fee (Includes 3 checks) 2 Parcel Map and Record of Survey Checking Fee (4th and Subsequent Reviews) Final Map Checking Fee
3 Final Map Checking Fee - First 5 lots (Includes 3 checks) 4 Final Map Checking Fee - First 5 lots (4th and Subsequent Reviews) 5 Final Map Checking Fee - Each additional lot beyond 5 lots (Includes 3 checks) 6 Final Map Checking Fee - Each additional lot beyond 5 lots (4th and Subsequent Reviews) Amended Map Checking Fee
7 Amended Parcel Map and Record of Survey Checking Fee (Includes 2 Checks) 8 Amended Parcel Map and Record of Survey Checking Fee (3rd and Subsequent Reviews) 9 Amended Final Map Checking Fee (Includes 2 checks)
10 Amended Final Map Checking Fee (3rd and Subsequent Reviews) Certificate of Correction
11 Processing Certificate of Correction (For Final / Parcel Maps) (Includes 2 Checks) 12 Processing Certificate of Correction (3rd and Subsequent Reviews) Assessment District Reapportionment Fee - Assemblage / Parcel Split 13 Assessment District Reapportionment Fee - Assemblage / Parcel Split - First 2 parcels 14 Assessment District Reapportionment Fee - Assemblage / Parcel Split - Each Subsequent Parcel
Certificate of Compliance
15 Processing Certificate of Compliance (Includes 2 Checks) 16 Processing Certificate of Compliance (3rd and Subsequent Reviews) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$8,361 100% $8,361 100% per map [a]
$1,470 100% $1,470 100% per map [a]
$10,640 100% $10,640 100% per map [a]
$1,470 100% $1,470 100% per map [a]
$484 100% $484 100% per lot [a]
$484 100% $484 100% per lot [a]
$3,491 100% $3,491 100% per map [a]
$1,081 100% $1,081 100% per map [a]
$3,491 100% $3,491 100% per map [a]
$1,081 100% $1,081 100% per map [a]
$3,907 100% $3,907 100% per certificate [a]
$1,271 100% $1,271 100% per certificate [a]
$9,209 97% $9,496 100%
$2,341 96% $2,427 100%
$1,773 100% $1,773 100% per certificate [a]
$1,005 100% $1,005 100% per certificate [a]
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k 1.50 1.50
24 Processing Fee for Project over $25k 3.00 3.00
25 Permit Extension Fee 1.00 0.75 1.75
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 2.00 0.50 0.25 2.75 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 4.00 1.00 0.50 5.50 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 3.00 0.25 1.00 1.50 0.25 6.00 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 0.25 0.17 0.17 0.58 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )

0.25 0.17 0.17 0.58
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)

0.50 0.25 0.17 0.08 1.00
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) 0.75 0.25 0.50 0.17 1.67 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$422 $422
$843 $843
$281 $185 $466
$562 $137 $78 $777
$1,124 $273 $157 $1,554
$843 $101 $366 $470 $75 $1,854
$70 $46 $52 $168
$70 $46 $52 $168
$141 $92 $52 $25 $309
$211 $92 $157 $50 $508
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Lot Line Adjustment Processing
17 Lot Line Adjustment Processing (includes 3 checks)
18 Lot Line Adjustment Processing - 4th and subsequent reviews Security Deposit for Survey
19 Security Deposit for Survey - Property Monument (per monument) 20 Security Deposit for Survey - Property Monument (minimum per map) 21 Security Deposit for Survey City Standard Street Monuments (per monument) 22 Security Deposit for Survey City Standard Street Monuments (minimum per map) Encroachment Permit
Encroachment Permit Processing
23 Processing Fee for Project up to $25k
24 Processing Fee for Project over $25k
25 Permit Extension Fee
Encroachment Permit Plan Check
25 Plan Check For Projects up to $25k (per set, includes 3 checks) 26 Plan Check For Projects between $25k and $35k (per set, includes 3 checks) 27 Plan Check For Projects over $25k $35k (per sheet, includes 3 checks) 28 Plan Check For Project up to $25k - 4th and subsequent review (per set, per review ) 29 Plan Check For Projects between $25k and $35k - 4th and subsequent review (per set, per review )
30 Plan Check For Projects over $25k $35k - 4th and subsequent review (per sheet, per review)
31 Plan Check For Projects over $25k $35k - for revisions after EP issuance (per sheet) Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$7,610 100% $7,610 100% per application [a]
$1,271 100% $1,271 100% per application [a]
$1,918 $1,921 per monument
$3,837 $3,843 deposit
$2,558 $2,562 per monument
$3,837 $3,843 deposit
$407 97% $421 100% per permit
$815 97% $843 100% per permit
$455 98% $466 100% per permit
$751 97% $776 100%
$1,805 per sheet varies $1,553 100%
$1,805 97% $1,854 100%
$162 96% $167 99%
$304 per sheet varies $167 99%
$304 98% $309 100%
$505 99% $508 100%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K 2.00 2.00
b) $15,001-$25K (Base) 2.50 2.50
c) $25,001-$35K (Base) 3.50 0.50 4.00
d) $35,001-$50K (Base) 5.00 1.00 6.00
e) $50,001-$100K (Base) 18.00 2.00 20.00
f) $101K-$200K (Base) 25.20 2.80 28.00
g) $201K-$500K (Base) 46.80 5.20 52.00
h) $501K-$1M (Base) 106.20 11.80 118.00
i) $1M (Base) 199.80 22.20 222.00
j) $1M + each additional $500K or fraction thereof 50.40 5.60 56.00 Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 0.75 0.75 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) 0.50 0.50 Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$35K (Base)
d) $35,001-$50K (Base)
e) $50,001-$100K (Base)
f) $101K-$200K (Base)
g) $201K-$500K (Base)
h) $501K-$1M (Base)
i) $1M (Base)
j) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$494 $494
$618 $618
$865 $157 $1,021
$1,235 $313 $1,548
$4,446 $626 $5,072
$6,224 $876 $7,101
$11,560 $1,628 $13,187
$26,231 $3,693 $29,925
$49,351 $6,949 $56,299
$12,449 $1,753 $14,202
$185 $185
$124 $124
$150 $150
$100 $100
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Encroachment Permit Inspections
32 Engineering Inspections:
a) $0-$15K
b) $15,001-$25K (Base)
c) $25,001-$35K (Base)
d) $35,001-$50K (Base)
e) $50,001-$100K (Base)
f) $101K-$200K (Base)
g) $201K-$500K (Base)
h) $501K-$1M (Base)
i) $1M (Base)
j) $1M + each additional $500K or fraction thereof
Encroachment Permit - Slurry Seal
33 Slurry Seal Fee
34 Slurry Seal Fee - Minimum
Encroachment Permit - Field Marking - Storm Drain
35 Field Marking Storm Drain (Up to 50 ft. of excavation) 36 Field Marking Storm Drain (each additional 50 sqft or fraction thereof) Encroachment Permit - Field Marking - Traffic Signal
37 Field Marking - Traffic Signal (Up to 50 ft. of excavation) 38 Field Marking - Traffic Signal (each additional 50 ft or fraction thereof) Copies (Design Criteria, Standard Details, Specifications, Code, Ordinances) 39 Copies - per page for public
40 Copies - per page for employees
Black Line Print of Plans on File
41 Black Line Print of Plans on File
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$489 99% $494 100%
$489 79% $618 100%
$2,006 196% $1,021 100%
$2,006 130% $1,548 100%
$5,516 109% $5,072 100%
$7,021 99% $7,101 100%
$13,039 99% $13,187 100%
$29,588 99% $29,925 100%
$55,666 99% $56,299 100%
$14,042 99% $14,202 100%
$2.51 $2.51 per square foot
$115 $115 minimum
$183 99% $185 100%
$122 99% $123 100%
$138 92% $150 100% [b]
$92 92% $100 100% [b]
$0.20 $0.20
$0.05 $0.05
Actual Cost 100% Actual Cost 100%
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet) 0.17 0.17 0.33 Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements 0.50 0.75 1.00 20.50 22.75 45 Encroachment Agreement Application - Into Rights-of-way 0.75 1.00 1.25 21.50 24.50 Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements 0.50 1.00 1.50 17.00 20.00 54 Review of Minor Agreements & Easements 0.50 1.00 11.00 12.50 Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 17.00 0.50 1.00 1.50 20.00 56 Review of Permit to Enter Agreements onto City Property 17.00 0.50 1.00 1.50 20.00 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet)
Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements
45 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements
54 Review of Minor Agreements & Easements
Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 56 Review of Permit to Enter Agreements onto City Property Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$47 $41 $88
$203 $275 $313 $4,736 $5,526
$304 $366 $391 $4,967 $6,028
$203 $366 $470 $3,927 $4,965
$183 $313 $2,541 $3,037
$4,777 $203 $366 $470 $5,815
$4,777 $203 $366 $470 $5,815
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Record Drawings Archiving Fee
42 Record Drawings Archiving Fee (per sheet)
Watershed Map
43 Watershed Map
Encroachment Agreement Application
44 Encroachment Agreement Application - Into Easements
45 Encroachment Agreement Application - Into Rights-of-way Agreements, Grant Deeds, and Easement Dedications
46 Preparation of Agreement/Easement/Grant Deed (Includes 2 checks) 47 Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews 48 3rd Party Review - Preparation of Agreement/Easement/Grant Deed (includes 2 checks) 49 3rd Party Review - Preparation of Agreement/Easement/Grant Deed - 3rd and subsequent reviews
Combination Agreement/Grant Deed for the Same Lot
50 Combination Agreement / Grant Deed for the same lot (includes 2 checks) 51 Combination Agreement / Grant Deed for the same lot - 3rd and subsequent review Document Recordation Fee
52 Document Recordation Fee
Review of Agreements & Easements
53 Review of Agreements & Easements
54 Review of Minor Agreements & Easements
Right of Entry & Permit to Enter Agreements onto City Property 55 Review of of Right of Entry Agreement onto City Property 56 Review of Permit to Enter Agreements onto City Property Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$86 98% $88 100% per sheet
Actual Cost 100% Actual Cost 100%
$5,212 94% $5,525 100% per application
$5,686 94% $6,027 100% per application
$5,666 100% $5,666 100% per document [a]
$1,271 100% $1,271 100% per document [a]
$4,452 100% $4,452 100% per document [a]
$1,271 100% $1,271 100% per document [a]
$7,481 100% $7,481 100% both documents [a]
$1,271 100% $1,271 100% both documents [a]
Actual Cost 100% Actual Cost 100%
$4,688 94% $4,965 100% per document
$2,869 94% $3,037 100% per document
$5,815 100% per agreement
$5,815 100% per agreement
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Outside 3rd Party Review or Inspection
57 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements 58 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
59 Overtime Plan Check, Mapping Review, etc.

Fee Description
Outside 3rd Party Review or Inspection
57 Outside 3rd Party Review or Inspection of Items within public ROW or City Easements 58 Outside 3rd Party Review for Survey or Mapping
Overtime Plan Check, Mapping Review, etc.
59 Overtime Plan Check, Mapping Review, etc.

Storm Drain Outlet Charge
60 Storm Drain Outlet Charge
61 Institutional (allowed under certain conditions)
Sanitary Sewer Outlet Charge
62 Residential-Single Family (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Lot
c) Per Acre
63 Trailer Parks & Mobile Homes (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
64 Condo & Planned Unit Development (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Acre
65 Commercial & Industrial (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
Sanitary Sewer Outlet Charge - Conveyance Fee
66 Sanitary Sewer Outlet Charge - Conveyance Fee
a) Residential
b) Accessory Dwelling Unit
c) Non-residential
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Storm Drain Outlet Charge
60 Storm Drain Outlet Charge
61 Institutional (allowed under certain conditions)
Sanitary Sewer Outlet Charge
62 Residential-Single Family (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Lot
c) Per Acre
63 Trailer Parks & Mobile Homes (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
64 Condo & Planned Unit Development (choose the greatest and add Conveyance Fee) a) Per Unit
b) Per Acre
65 Commercial & Industrial (choose the greatest and add Conveyance Fee) a) Per Lot
b) Per Acre
Sanitary Sewer Outlet Charge - Conveyance Fee
66 Sanitary Sewer Outlet Charge - Conveyance Fee
a) Residential
b) Accessory Dwelling Unit
c) Non-residential
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
Actual Cost with
Initial Deposit
$8,886.60 $8,901.71 per acre
$2,944.71 $2,949.72 per acre
$521.91 $522.79 per unit
$1,962.30 $1,965.63 per lot
$8,886.60 $8,901.71 per acre
$733.62 $734.87 per lot
$8,886.60 $8,901.71 per acre
$521.91 $522.79 per unit
$8,886.60 $8,901.71 per acre
$1,962.30 $1,965.63 per lot
$8,886.60 $8,901.71 per acre
$4,218.00 $4,218.00 per dwelling unit
$2,653.00 $2,653.00
$8.60 $8.60 per gallon per day
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Sanitary Sewer Capacity Model Run Fee
67 Sanitary Sewer Capacity Model Run Fee - Initial run
68 Sanitary Sewer Capacity Model Run Fee - Subsequent model run Existing Improvements
69 Existing Improvements
a) Street Improvements
i) Residential
ii) Commercial
iii) Industrial
b) Street Curbing
c) Sidewalk Improvements
d) Street Name Signs
e) Sanitary Sewers
f) Stom Drains
g) Right-of-way and/or Easements
Recreation Tax (Bedroom) - New Construction-Permit
70 Recreation Tax (Bedroom) - New Construction-Permit
a) First Bedroom
b) Each Additional
Recreation Tax (Bedroom) - Additions
71 Recreation Tax (Bedroom) - Additions
a) Each Additional
Traffic Impact Fee pre 10/22/18
72 Traffic Impact Fee pre 10/22/18
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Hotel-Motel
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$9,529 100% $9,529 100%
time & materials 100% time & materials 100%
$124.85 $125.06 per front foot
$264.80 $265.25 per front foot
$190.60 $190.92 per front foot
$45.54 $45.62 per front foot
$18.17 $18.20 per square foot
$0.31 $0.32 per front foot
$45.41 $45.48 per front foot
$45.41 $45.48 per front foot
use original cost
per square foot
use original cost
per square foot
$15.00 $15.00
$5.00 $5.00 per bedroom
$5.00 $5.00 per bedroom
$1.27 $1.27
$0.86 $0.86
$0.25 $0.25
$515.52 $516.39 per room
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single 0.50 0.50
78 Oversize, Overweight Vehicle Fee - Annual 0.50 0.50
Traffic Flow Map
79 Traffic Flow Map - Mailed 0.17 0.17
80 Traffic Flow Map - Not Mailed 0.08 0.08
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single
78 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
79 Traffic Flow Map - Mailed
80 Traffic Flow Map - Not Mailed
Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$141 $141
$141 $141
$47 $47
$23 $23
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Traffic Impact Fee
73 Traffic Impact Fee
a) Office/R & D
b) Industrial
c) Warehousing, Utilities Communications
d) Retail
e) Hotel-Motel
f) Multi-Family Residential
g) Single-Family Residential
Tasman East Specific Plan Area Impact Fee
74 Multi-Family Residential
Patrick Henry Drive Specific Plan Infrastructure Impact Fee 75 Multi-Family Residential
76 Office
Oversize, Overweight Vehicle Fee
77 Oversize, Overweight Vehicle Fee - Single
78 Oversize, Overweight Vehicle Fee - Annual
Traffic Flow Map
79 Traffic Flow Map - Mailed
80 Traffic Flow Map - Not Mailed
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$1.74 $1.75
$0.96 $0.96
$0.28 $0.28
$5.80 $5.81
$913.73 $915.28 per room
$670.05 $671.19 per dwelling unit
$1,507.60 $1,510.17 per dwelling unit
$8,145.98 $8,159.83 per dwelling unit
$10,431.70 $10,449.43 per dwelling unit
$22.76 $22.80 per square foot
$16 11% $16 11% per vehicle
$90 64% $90 64% per vehicle
$45 96% $46 98% each
$22 94% $23 98% each
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Service Time
Fee Description
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer Total
Storage or Refuse Bins on City Street
81 Storage or Refuse Bins on City Street 1.00 1.00
Temporary Sanitary Sewer Discharge
82 Temporary Sanitary Sewer Discharge 3.00 2.00 5.00
Building Permit Site Clearance Fee
83 Building Permit Site Clearance Fee
a) Minor 0.50 0.50
b) Major 1.00 1.00
Subdivision Committee Review
84 Subdivision Committee Review - Tentative Map - 4 or fewer lots 3.00 1.00 1.50 5.50 85 Subdivision Committee Review - Tentative Map - 5 or more lots 4.00 2.00 2.00 0.50 8.50 86 Subdivision Committee Review - Lot line adjustment 1.50 0.50 0.50 2.50 Project Clearance Committee Review
87 Project Clearance Committee Review - Preliminary Application/Re-zoning/Architect 1.50 1.00 0.50 3.00 88 Project Clearance Committee Review - Use Permit / Variance 0.83 0.33 0.33 1.50 89 Project Clearance Committee Review - CEQA - Initial Study Review 4.00 1.00 0.50 3.00 1.00 9.50 90 Project Clearance Committee Review - CEQA - EIR Review 2.00 1.50 10.00 1.50 15.00 91 Project Clearance Committee Review - Traffic Study Report Review (without EIR) 1.50 2.00 5.00 1.00 9.50 Cost Analysis for Development
92 Cost Analysis for Development - CAD - Minor (ADU, SFH, and up to 4 residential units) 0.75 0.25 0.50 1.50 93 Cost Analysis for Development - CAD - Major 2.50 0.50 0.75 3.75 Shared Mobility Permit and Impound Fees
Shared Mobility Permit and Impound Fees
1) Application Fee (per Operator)
2) Annual Fee (per Operator)
3) Per Device Fee (excluding the first 60 devices)
4) Per Additional Device Fee (for authorized increases to the original number of permitted devices)
5) Impound Fee (per device)
[a] Assumes use of 3rd party.
[b] See Electric (SVP) cost of service.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Storage or Refuse Bins on City Street
81 Storage or Refuse Bins on City Street
Temporary Sanitary Sewer Discharge
82 Temporary Sanitary Sewer Discharge
Building Permit Site Clearance Fee
83 Building Permit Site Clearance Fee
a) Minor
b) Major
Subdivision Committee Review
84 Subdivision Committee Review - Tentative Map - 4 or fewer lots 85 Subdivision Committee Review - Tentative Map - 5 or more lots 86 Subdivision Committee Review - Lot line adjustment
Project Clearance Committee Review
87 Project Clearance Committee Review - Preliminary Application/Re-zoning/Architect 88 Project Clearance Committee Review - Use Permit / Variance 89 Project Clearance Committee Review - CEQA - Initial Study Review 90 Project Clearance Committee Review - CEQA - EIR Review 91 Project Clearance Committee Review - Traffic Study Report Review (without EIR) Cost Analysis for Development
92 Cost Analysis for Development - CAD - Minor (ADU, SFH, and up to 4 residential units) 93 Cost Analysis for Development - CAD - Major
Shared Mobility Permit and Impound Fees
Shared Mobility Permit and Impound Fees
1) Application Fee (per Operator)
2) Annual Fee (per Operator)
3) Per Device Fee (excluding the first 60 devices)
4) Per Additional Device Fee (for authorized increases to the original number of permitted devices)
5) Impound Fee (per device)
[a] Assumes use of 3rd party.
[b] See Electric (SVP) cost of service.

Estimated Cost of Labor
$281 $273 $405 $250 $366 $316 $247 $313 $231 $298
Assoc. Eng.
(Civil)
Assist. Eng.
(Civil)
Asst Dir Of
PW / City
Eng
Chief Of
Party
Principal
Engineer
Principal
Planner
Public
Works
Inspector
Senior
Engineer
(Civil) Sr Eng. Aide
Traffic
Engineer
Labor Cost
of Service
$281 $281
$843 $626 $1,469
$141 $141
$281 $281
$843 $366 $470 $1,679
$1,124 $732 $626 $149 $2,631
$422 $183 $157 $761
$422 $366 $157 $944
$234 $122 $104 $461
$1,124 $366 $158 $939 $298 $2,885
$732 $474 $3,130 $447 $4,783
$422 $632 $1,565 $298 $2,917
$211 $92 $157 $459
$703 $183 $235 $1,120
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Public Works / Engineering / LPD, Design, Traffic
Calculation of the Estimated Costs of Providing Fee Related Services

Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
$157 56% $162 58%
$1,421 97% $1,469 100%
$135 96% $140 100%
$271 96% $280 100%
$1,615 96% $1,678 100%
$2,572 98% $2,631 100%
$731 96% $761 100%
$903 96% $944 100%
$442 96% $460 100%
$2,871 100% $2,885 100%
$4,742 99% $4,783 100%
$2,899 99% $2,916 100%
$441 96% $458 100%
$1,079 96% $1,120 100%
$3,629 $3,762
$28,694 $29,747
$73 $75
$36 $37
$330 $330
City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Streets / Storm Drain Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Less: Breaks,
Admin, Train
[d]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [e]
Annual
Salary
Code Enforcement Officer 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1,490 $63 $130,811 Code Enforcement Technician 2.00 2,080 216 374 1,490 2,980 0% 100% 100% - 2,980 2,980 $50 $209,664 Compliance Manager 0.90 2,080 216 374 1,490 1,341 35% 65% 100% 469 872 1,341 $87 $163,669 Deputy Public Works Director 0.95 2,080 216 374 1,490 1,416 80% 20% 100% 1,132 283 1,416 $108 $214,356 Director of Public Works 0.25 2,080 216 374 1,490 373 100% 0% 100% 373 - 373 $168 $87,350 Environmental Programs Manager 1.00 2,080 216 374 1,490 1,490 35% 65% 100% 522 969 1,490 $87 $181,854 Equipment Operator 2.00 2,080 216 374 1,490 2,980 0% 100% 100% - 2,980 2,980 $56 $234,125 Office Specialist II 1.00 2,080 216 374 1,490 1,490 100% 0% 100% 1,490 - 1,490 $45 $92,934 Office Specialist III 0.60 2,080 216 374 1,490 894 100% 0% 100% 894 - 894 $49 $61,364 Public Works Supervisor 4.00 2,080 216 374 1,490 5,960 30% 70% 100% 1,788 4,172 5,960 $73 $605,030 Staff Aide I 0.90 2,080 216 374 1,490 1,341 0% 100% 100% - 1,341 1,341 $52 $96,670 Staff Aide II - Environmental Programs 1.00 2,080 216 374 1,490 1,490 0% 100% 100% - 1,490 1,490 $54 $112,840 Staff Analyst I 2.00 2,080 216 374 1,490 2,980 70% 30% 100% 2,086 894 2,980 $63 $261,622 Street Maintenance Worker I 3.00 2,080 216 374 1,490 4,470 0% 100% 100% - 4,470 4,470 $46 $288,475 Street Maintenance Worker II 12.00 2,080 216 374 1,490 17,880 0% 100% 100% - 17,880 17,880 $49 $1,216,800 Street Maintenance Worker III 11.00 2,080 216 374 1,490 16,390 0% 100% 100% - 16,390 16,390 $51 $1,168,482 Street Maintenance Worker IV 6.00 2,080 216 374 1,490 8,940 0% 100% 100% - 8,940 8,940 $59 $737,443 Street Sweeper Operator 3.00 2,080 216 374 1,490 4,470 0% 100% 100% - 4,470 4,470 $58 $359,611 Superintendent of Streets and Solid Wast 1.00 2,080 216 374 1,490 1,490 30% 70% 100% 447 1,043 1,490 $99 $205,130 Tree Trimmer II 2.00 2,080 216 374 1,490 2,980 0% 100% 100% - 2,980 2,980 $55 $228,592 Total 55.60 82,844 9,201 73,643 82,844 $6,656,824 Total 11% 89% 100%
[a] Source: FY 21/22 & 22/23 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.
[e] Source: City of Santa Clara Classified Salary Plan Approved 9/7/2021; City of Santa Clara Unclassified/Elected Salary Plan Approved 5/4/2021.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
FY 23/24 Forecast Expenses [a] Program 2911 2921 2924 2931 2932 2933 2934 2935 2941 2951 Fund # Fund Desc Account Desc
Street
Maint
Storm Sys
Maint
Non-Point
Source
Garbage
Coll'ctn
Clean Grn
Coll'ction
Clean Up
C'mpgn
Res
Recyc'lg
Street
Sweep
Parking
Dis Maint
Landsc'p
Maint
All All 87010 - Salary And Wages - Regular $1,742,217 $344,651 $627,532 $392,760 $0 $61,777 $131,020 $316,276 $42,972 $1,599,325 All All 87011 - Salary Attrition and VTO ($52,641) ($11,127) ($18,256) $38,805 $0 $0 $0 $0 $0 ($48,554) All All 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87020 - Salary And Wages - As Needed $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87030 - S & W - O.T. Vacation Relief $24,947 $9,425 $3,326 $0 $0 $32,153 $2,773 $15,522 $0 $44,349 All All 87110 - Contra 870x0-Reimbd Sal & Wage ($5,136) $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 1 Salary Accounts $1,709,387 $342,949 $612,602 $431,565 $0 $93,930 $133,793 $331,798 $42,972 $1,595,120 All All 87212 - PERS - Misc $591,727 $116,699 $213,275 $133,446 $0 $21,004 $44,543 $107,314 $14,611 $543,141 All All 87221 - Medicare $36,558 $5,297 $9,390 $5,973 $0 $1,385 $2,129 $4,968 $623 $23,825 All All 87222 - Social Security $150,817 $22,448 $39,590 $23,137 $0 $5,510 $8,966 $21,235 $2,664 $100,867 All All 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87230 - Health Allocation $233,747 $38,551 $91,146 $43,936 $0 $8,305 $11,386 $44,242 $11,306 $322,578 All All 87241 - Dental - City Paid $4,317 $892 $1,595 $812 $0 $122 $275 $744 $137 $4,373 All All 87242 - Long Term Disability-CIty Paid $1,265 $117 $2,342 $1,417 $0 $63 $504 $0 $0 $903 All All 87243 - Vision- City Paid $1,743 $361 $644 $327 $0 $50 $111 $300 $56 $1,765 All All 87250 - Basic Life Insurance $829 $158 $305 $190 $0 $29 $61 $129 $24 $760 All All 87271 - VEBA $9,420 $1,950 $3,480 $1,770 $0 $270 $600 $1,620 $300 $9,540 All All 87272 - EAP $753 $157 $279 $142 $0 $22 $48 $129 $24 $763 All All 87274 - Auto Allowance $3,624 $180 $2,520 $3,072 $0 $360 $720 $0 $0 $792 All All 87275 - Mobile Phone Allowance $1,152 $48 $960 $912 $0 $96 $288 $0 $0 $144 All All 87279 - Misc. Other Benefits $7,800 $1,800 $840 $0 $0 $180 $0 $1,620 $300 $9,416 All All 87390 - OPEB $57,305 $11,862 $21,170 $10,768 $0 $1,642 $3,650 $9,855 $1,825 $58,035 All All 2 Benefit Accounts $1,101,057 $200,520 $387,536 $225,902 $0 $39,038 $73,281 $192,156 $31,870 $1,076,902 All All 87500 - Operating Supplies $91,152 $28,832 $19,063 $58,851 $0 $18,978 $0 $48,561 $0 $95,719 All All 87600 - Maintenance $299,616 $13,963 $0 $0 $0 $0 $0 $0 $0 $34,362 All All 87735 - Franchise Fee Expense $0 $0 $0 $841,888 $0 $0 $0 $0 $0 $0 All All 87810 - Utilities Expenses $0 $139,483 $0 $563 $0 $0 $0 $1,772 $0 $579,400 All All 87825 - Conference, Travel and Training $12,079 $3,788 $12,166 $0 $0 $0 $7,834 $0 $0 $9,634 All All 87865 - Subscription Based IT arrangmnt $0 $0 $0 $6,494 $0 $0 $0 $0 $0 $0 All All 87870 - Contractual Serv Not Class $2,828 $80,785 $745,749 $110,795 $0 $747,948 $3,020 $0 $41,063 $347,870 All All 87890 - Services From Other Department $0 $96,072 $0 $199,449 $0 $712,070 $0 $0 $0 $0 All All 87900 - Rent Expense $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,706 All All 87940 - Mandated Program Costs $0 $0 $46,459 $636,000 $0 $0 $0 $0 $0 $1,082 All All 3 Mat/Serv/Sup $405,675 $362,923 $823,437 $1,854,040 $0 $1,478,996 $10,854 $50,333 $41,063 $1,070,773 All All 87860 - Garbage Coll, Disposal, Recycl $0 $0 $0 $23,115,223 $3,254,115 $967,817 $4,165,477 $0 $0 $0 All All 4 Resource Product $0 $0 $0 $23,115,223 $3,254,115 $967,817 $4,165,477 $0 $0 $0 All All 87640 - Vehicle Equipment Maintenance $331,640 $68,351 $42,732 $0 $0 $0 $0 $270,929 $0 $204,518 All All 87650 - Technical Services Maintenance $72,978 $27,956 $26,374 $514,031 $0 $0 $0 $0 $12,473 $85,092 All All 87660 - Workers Comp Insurance $14,831 $3,135 $5,143 $2,655 $0 $522 $1,287 $2,668 $363 $13,679 All All 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
FY 23/24 Forecast Expenses [a] Program
Fund # Fund Desc Account Desc
All All 87010 - Salary And Wages - Regular
All All 87011 - Salary Attrition and VTO
All All 87017 - Premium Pay
All All 87020 - Salary And Wages - As Needed
All All 87030 - S & W - O.T. Vacation Relief
All All 87110 - Contra 870x0-Reimbd Sal & Wage
All All 1 Salary Accounts
All All 87212 - PERS - Misc
All All 87221 - Medicare
All All 87222 - Social Security
All All 87223 - Social Security - OT
All All 87224 - Medicare OT
All All 87230 - Health Allocation
All All 87241 - Dental - City Paid
All All 87242 - Long Term Disability-CIty Paid
All All 87243 - Vision- City Paid
All All 87250 - Basic Life Insurance
All All 87271 - VEBA
All All 87272 - EAP
All All 87274 - Auto Allowance
All All 87275 - Mobile Phone Allowance
All All 87279 - Misc. Other Benefits
All All 87390 - OPEB
All All 2 Benefit Accounts
All All 87500 - Operating Supplies
All All 87600 - Maintenance
All All 87735 - Franchise Fee Expense
All All 87810 - Utilities Expenses
All All 87825 - Conference, Travel and Training
All All 87865 - Subscription Based IT arrangmnt
All All 87870 - Contractual Serv Not Class
All All 87890 - Services From Other Department
All All 87900 - Rent Expense
All All 87940 - Mandated Program Costs
All All 3 Mat/Serv/Sup
All All 87860 - Garbage Coll, Disposal, Recycl
All All 4 Resource Product
All All 87640 - Vehicle Equipment Maintenance
All All 87650 - Technical Services Maintenance
All All 87660 - Workers Comp Insurance
All All 87680 - Unemployment Insurance
2952 2971
Street
Tree
Traffic
Maint Subtotal Adjustment Total Notes
$413,521 $383,100 $6,055,151 $0 $6,055,151
($12,389) ($11,381) ($115,543) $0 ($115,543)
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$6,652 $44,349 $183,496 $0 $183,496
$0 $0 ($5,136) $5,136 $0
$407,784 $416,068 $6,117,968 $5,136 $6,123,104
$140,408 $128,906 $2,055,074 $0 $2,055,074
$6,156 $6,663 $102,967 $0 $102,967
$26,530 $27,695 $429,459 $0 $429,459
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$69,704 $37,556 $912,457 $0 $912,457
$1,004 $880 $15,151 $0 $15,151
$934 $671 $8,216 $0 $8,216
$405 $356 $6,118 $0 $6,118
$160 $148 $2,793 $0 $2,793
$2,190 $1,920 $33,060 $0 $33,060
$175 $153 $2,645 $0 $2,645
$180 $492 $11,940 $0 $11,940
$48 $48 $3,696 $0 $3,696
$2,320 $2,200 $26,476 $0 $26,476
$13,322 $11,679 $201,113 $0 $201,113
$263,536 $219,367 $3,811,165 $0 $3,811,165
$8,830 $237,191 $607,177 ($607,177) $0
$0 $3,610 $351,551 ($351,551) $0
$0 $0 $841,888 ($841,888) $0
$0 $0 $721,218 ($721,218) $0
$3,030 $5,304 $53,835 $0 $53,835
$0 $0 $6,494 $0 $6,494
$641,163 $2,451 $2,723,672 ($2,723,672) $0
$0 $0 $1,007,591 ($1,007,591) $0
$0 $0 $2,706 ($2,706) $0
$0 $0 $683,541 ($683,541) $0
$653,023 $248,556 $6,999,673 ($6,939,344) $60,329
$0 $0 $31,502,632 ($31,502,632) $0
$0 $0 $31,502,632 ($31,502,632) $0
$0 $61,185 $979,355 $0 $979,355
$22,362 $26,118 $787,384 $0 $787,384
$3,490 $3,206 $50,979 $0 $50,979
$0 $0 $0 $0 $0
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
All All 87740 - Vehicle Equipment Amortization $199,889 $56,562 $26,062 $0 $0 $0 $0 $200,284 $0 $172,614 All All 87750 - Communi Equipment Amortization $95,437 $0 $0 $0 $7,288 $0 $0 $0 $0 $0 All All 87840 - Insurance And Surety Bonds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 All All 87994 - Services from Other Funds-CAP $0 $0 $0 $1,428,611 $0 $0 $0 $0 $14,539 $0 All All 5 Interfund Services $714,775 $156,004 $100,311 $1,945,297 $7,288 $522 $1,287 $473,881 $27,375 $475,903 Subtotal $3,930,894 $1,062,396 $1,923,886 $27,572,027 $3,261,403 $2,580,303 $4,384,692 $1,048,168 $143,280 $4,218,698 Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Street
Maint
Storm Sys
Maint
Non-Point
Source
Garbage
Coll'ctn
Clean Grn
Coll'ction
Clean Up
C'mpgn
Res
Recyc'lg
Street
Sweep
Parking
Dis Maint
Landsc'p
Maint
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $585,021 $249,127 $115,509 $2,449 $190 $310,701 Adjustment for FY 2024/25 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount $596,722 $254,110 $117,819 $2,498 $0 $0 $0 $0 $194 $316,915 Total Divisional Costs
Description
Eng Admin -
Gen Svc
Eng Admin -
Dev Svc
Eng Admin -
CIP
Traffic - Gen
Svc
Traffic - Dev
Svc Traffic - CIP
Traffic -
Signal M.

Traffic -
Stripe Sign
Design - Dev
Svc Design - CIP
Total $4,527,616 $1,316,506 $2,041,705 $27,574,525 $3,261,403 $2,580,303 $4,384,692 $1,048,168 $143,474 $4,535,613 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
All All 87740 - Vehicle Equipment Amortization
All All 87750 - Communi Equipment Amortization
All All 87840 - Insurance And Surety Bonds
All All 87994 - Services from Other Funds-CAP
All All 5 Interfund Services
Subtotal
Adjustments for Fully-Burdened Hourly Rate Calculation
Allocation of Citywide Overhead
Description
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Adjustment for FY 2024/25
Allocation of Citywide Overhead - Services from Other Funds CAP Plan Amount Total Divisional Costs
Description
Total
$0 $100,242 $755,653 $0 $755,653
$0 $0 $102,725 $0 $102,725
$0 $0 $0 $0 $0
$0 $0 $1,443,150 ($1,443,150) $0
$25,852 $190,751 $4,119,246 ($1,443,150) $2,676,096
$1,350,195 $1,074,742 $52,550,684 ($39,879,990) $12,670,694 Street
Tree
Traffic
Maint Subtotal Adjustment Total Notes
$96,760 $90,752 $1,450,512 $0 $1,450,512 [b]
2% 2% 2% 2% 2% [c]
$98,696 $92,568 $1,479,522 $0 $1,479,522
Prop Dev -
Gen Svc
Field Svc -
CIP Subtotal Adjustment Total Notes
$1,448,891 $1,167,310 $54,030,206 ($39,879,990) $14,150,216 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $14,150,216
Direct Hours 73,643 [d]
Total $192
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $6,123,104
Benefit Accounts $3,811,165
Total 0.62
Allocation of Personnel Costs
Total Personnel Costs
Description Total Notes
Personnel Costs $9,934,269
Description Total Total
Divisional Administration (Overhead) 11% $1,103,311
Direct Services 89% $8,830,958
Total 100% $9,934,269
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $8,830,958 62% $120
Equipment $0 0% $0
Materials / Supplies $2,736,425 19% $37
Other Costs $0 0% $0
Overhead $2,582,833 18% $35
Total $14,150,216 100% $192
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Uniform Fully-Burdened Hourly Rate
Description
Divisional Expenses
Direct Hours
Total
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts
Benefit Accounts
Total
Allocation of Personnel Costs
Total Personnel Costs
Description
Personnel Costs
Description
Divisional Administration (Overhead)
Direct Services
Total
Full Cost Factors for Hourly Rate Buildup
Description
Personnel
Equipment
Materials / Supplies
Other Costs
Overhead
Total
City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Adjust for
Admin
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) (374) 1,490 100% 1,490
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.40 Position
Top Step Hrly
[e] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Code Enforcement Officer $63 $39 $102 1.40 $142 $37 $35 $215 Code Enforcement Technician $50 $31 $82 1.40 $114 $37 $35 $186 Compliance Manager $87 $54 $142 1.40 $198 $37 $35 $270
Deputy Public Works Director See Engineering
Director of Public Works See Engineering
Environmental Programs Manager $87 $54 $142 1.40 $198 $37 $35 $270 Equipment Operator $56 $35 $91 1.40 $127 $37 $35 $200
Office Specialist II $45 $28 $72 1.40 $101 $37 $35 $173 Office Specialist III $49 $31 $80 1.40 $111 $37 $35 $184 Public Works Supervisor $73 $45 $118 1.40 $165 $37 $35 $237 Staff Aide I $52 $32 $84 1.40 $117 $37 $35 $189
Staff Aide II - Environmental Programs $54 $34 $88 1.40 $123 $37 $35 $195 Staff Analyst I $63 $39 $102 1.40 $142 $37 $35 $215
Street Maintenance Worker I $46 $29 $75 1.40 $105 $37 $35 $177 Street Maintenance Worker II $49 $30 $79 1.40 $110 $37 $35 $183 Street Maintenance Worker III $51 $32 $83 1.40 $116 $37 $35 $188 Street Maintenance Worker IV $59 $37 $96 1.40 $134 $37 $35 $206 Street Sweeper Operator $58 $36 $94 1.40 $131 $37 $35 $203 Superintendent of Streets and Solid Waste $99 $61 $160 1.40 $223 $37 $35 $296 Tree Trimmer II $55 $34 $89 1.40 $124 $37 $35 $197
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Step Salary for Positional Rates) Description FTE Hours Per FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 55.60 2,080 115,648 $6,656,824 $58 $192 3.34 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts by 2% for second year of adopted budget. [d] See worksheet labeled: Allocation of Annual Labor Effort - Streets / Storm Drain. [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Streets / Storm Drain
Calculation of Direct Hours Ratio (Billing Factor)
Description
Hours
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Di Position
Code Enforcement Officer
Code Enforcement Technician
Compliance Manager
Deputy Public Works Director
Director of Public Works
Environmental Programs Manager
Equipment Operator
Office Specialist II
Office Specialist III
Public Works Supervisor
Staff Aide I
Staff Aide II - Environmental Programs
Staff Analyst I
Street Maintenance Worker I
Street Maintenance Worker II
Street Maintenance Worker III
Street Maintenance Worker IV
Street Sweeper Operator
Superintendent of Streets and Solid Waste
Tree Trimmer II
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Calculation of Fully-Burdened Hourly Rate Billing Factor (Apply Factor to Top Ste Description
Total
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Source: Citywide Cost Allocation Plan.
[c] Aligns to City's typical budgeting practice of increasing cost allocation amounts [d] See worksheet labeled: Allocation of Annual Labor Effort - Streets / Storm Drai [e] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Equip.

Operator
Street
Super'ntdt
Tree
Trimmer II
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Staff
Analyst
Code
Enforc.

Tech
Code
Enforc.

Officer

Compliance
Manager Consultant
Env
Programs
Mgr
Staff Aide II
- Env.

Programs
Public
Works
Superv. Total

2.11 1.06 0.10 3.27
2 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 1)

2.44 1.22 0.10 3.77
3 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 2)

1.61 0.81 0.10 2.52
4 Operation and Maintenance inspection of stormwater treatment systems installed on projects as required by Provision C.3 of MRP Tier 1: 1 - 25 Treatment Measures 2.94 1.47 0.10 4.52
Tier 2: 26 - 50 Treatment Measures 3.61 1.81 0.10 5.52
Tier 3: 50+ Treatment Measures 4.28 2.14 0.10 6.52
5 Operation and Maintenance Agreement - Administration of permanent stormwater treatment systems installed on projects as required by Provision C.3 of MRP

4.00 4.00
6 Stormwater Management Planning Application Plan review as required by Provision C.3 of MRP

6.00 10.80 16.80
7 Stormwater Management Building Application Improvement Plans Review for stormwater management compliance with Provision C.3 of MRP

6.00 10.80 16.80
8 Private Land Drainage Area (PLDA) Program Inspection Fee 2.50 1.00 0.10 3.60 9 Storm Drain Medallion Fee 0.03 0.05 0.01 0.09
10 Building Demolition Polychlorinated biphenyls (PCBs) Inspection Fee 2.11 1.06 0.10 3.27

PUBLIC WORKS / STREET / STREET MAINTENANCE DIVISION
11 Pavement Restoration Charge Up to 3" Thick Asphalt
a) First 80 cubic ft. 3.25 3.25 6.50 6.50 3.25 22.75
b) Each additional cubic ft. 0.04 0.04 0.08 0.08 0.04 0.28 12 Engineering Plan Review per sheet (Streets)
a) First three (3) reviews 0.75 0.75
b) Fourth and subsequent review 0.17 0.17
13 Concrete Removal/Replace Charge - Curb/Gutter
a) Base 3.00 3.00
b) Per Linear Foot
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services

Fee Description
Equip.

Operator
Street
Super'ntdt
Tree
Trimmer II
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Staff
Analyst
Code
Enforc.

Tech
Code
Enforc.

Officer

Compliance
Manager Consultant
Env
Programs
Mgr
Staff Aide II
- Env.

Programs
Public
Works
Superv. Total
14 Concrete Removal/Replace Charge - Sidewalk
a) Base 3.00 3.00
b) Per Square Foot
15 Traffic Sign Fabrication 1.00 2.50 1.50 5.00

PUBLIC WORKS / STREET / PARKWAYS & BOULEVARDS
16 Street tree removal 0.50 2.00 2.00 4.50
17 City tree planting - includes in-lieu tree planting for private development tree removals
Street tree planting - Property development

0.50 2.00 2.00 4.50
18 Parkways and Boulevards Plan Review 1.00 1.80 2.80

PUBLIC WORKS / STREET / SOLID WASTE
19 Non-exclusive franchise hauler application fee 4.00 2.00 6.00 20 Solid Waste Management Planning Application Plan review as required by City Municipal Code

4.00 4.40 8.40
21 Solid Waste Management Building Permit Application Improvement plans review for solid waste management compliance with City's municipal codes

4.00 4.40 8.40
22 Construction & Demolition (C&D) waste management: Processing solid waste management and Green Halo reconciliation

2.00 0.25 2.25
23 Cleanup Campaign Debris Bag Fee 0.10 0.02 0.12
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description

PUBLIC WORKS / STREET / STORM DRAIN DIVISION
1 Active construction site inspections of projects over one (1) acre in size and high priority sites during wet season (Oct - Apr) as required by Provision C.6 or MRP
2 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 1)
3 Industrial/commercial facility stormwater inspections as required by Provision C.4 of MRP (Tier 2)
4 Operation and Maintenance inspection of stormwater treatment systems installed on projects as required by Provision C.3 of MRP Tier 1: 1 - 25 Treatment Measures
Tier 2: 26 - 50 Treatment Measures
Tier 3: 50+ Treatment Measures
5 Operation and Maintenance Agreement - Administration of permanent stormwater treatment systems installed on projects as required by Provision C.3 of MRP
6 Stormwater Management Planning Application Plan review as required by Provision C.3 of MRP
7 Stormwater Management Building Application Improvement Plans Review for stormwater management compliance with Provision C.3 of MRP
8 Private Land Drainage Area (PLDA) Program Inspection Fee 9 Storm Drain Medallion Fee
10 Building Demolition Polychlorinated biphenyls (PCBs) Inspection Fee

Operator
Street
Super'ntdt
Tree
Trimmer II
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Staff
Analyst
Code
Enforc.

Tech
Code
Enforc.

Officer

Compliance
Manager Consultant
Env
Programs
Mgr
Staff Aide
II - Env.

Programs
Public
Works
Superv. M'tls Cost
Estimated
Cost of
Service
$393 $227 $27 $647
$455 $263 $27 $744
$300 $173 $27 $500
$548 $317 $27 $891
$672 $388 $27 $1,087
$796 $460 $27 $1,283
$860 $860
$1,620 $1,890 $3,510
$1,620 $1,890 $3,510
$465 $215 $27 $707
$6 $11 $3 $7 $26
$392 $228 $27 $647
$650 $575 $1,190 $1,222 $670 $4,306
$8 $7 $15 $15 $8 $54
$178 $178
$40 $40
$618 $618
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
14 Concrete Removal/Replace Charge - Sidewalk
a) Base
b) Per Square Foot
15 Traffic Sign Fabrication

PUBLIC WORKS / STREET / PARKWAYS & BOULEVARDS
16 Street tree removal
17 City tree planting - includes in-lieu tree planting for private development tree removals
Street tree planting - Property development
18 Parkways and Boulevards Plan Review

Operator
Street
Super'ntdt
Tree
Trimmer II
Public
Works
Superv.

Street
Maint
Worker
Street
Maint
Worker II
Street
Maint
Worker III
Street
Maint
Worker IV
Staff
Analyst
Code
Enforc.

Tech
Code
Enforc.

Officer

Compliance
Manager Consultant
Env
Programs
Mgr
Staff Aide
II - Env.

Programs
Public
Works
Superv. M'tls Cost
Estimated
Cost of
Service
$618 $618
$237 $443 $275 $954
$148 $394 $474 varies $1,016
$148 $394 $474 $995 $2,011
$270 $315 $585
$1,080 $390 $1,470
$1,080 $770 $1,850
$1,080 $770 $1,850
$430 $68 $498
$19 $5 $11 $35
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description

PUBLIC WORKS / STREET / STREET MAINTENANCE DIVISION
11 Pavement Restoration Charge Up to 3" Thick Asphalt
a) First 80 cubic ft.
b) Each additional cubic ft.
12 Engineering Plan Review per sheet (Streets)
a) First three (3) reviews
b) Fourth and subsequent review
13 Concrete Removal/Replace Charge - Curb/Gutter
a) Base
b) Per Linear Foot
Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$615 95% $646 100%
$712 96% $744 100%
$469 94% $499 100%
$858 96% $891 100%
$1,052 97% $1,086 100%
$1,246 97% $1,282 100%
$852 99% $860 100%
$2,355 67% $3,510 100%
$2,355 67% $3,510 100%
n/a - new n/a $707 100%
varies varies $26 100%
varies varies $647 100%
$4,263 99% $4,306 100%
$41 76% $41 76% per square foot
$176 99% $177 100%
$39 99% $39 99%
$611 99% $618 100% per linear foot
$73 $73
City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Streets / Storm Drain Fees
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
14 Concrete Removal/Replace Charge - Sidewalk
a) Base
b) Per Square Foot
15 Traffic Sign Fabrication

PUBLIC WORKS / STREET / SOLID WASTE
19 Non-exclusive franchise hauler application fee
20 Solid Waste Management Planning Application Plan review as required by City Municipal Code
21 Solid Waste Management Building Permit Application Improvement plans review for solid waste management compliance with City's municipal codes
22 Construction & Demolition (C&D) waste management: Processing solid waste management and Green Halo reconciliation
23 Cleanup Campaign Debris Bag Fee
Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery Unit Notes
$611 99% $618 100% per square foot
$19 $19
$946 99% $954 100%
$235 23% $1,016 100% per tree
$653 32% $2,011 100% per tree
$524 90% $585 100%
$1,441 98% $1,470 100%
$1,309 71% $1,850 100%
$1,309 71% $1,850 100%
$319 64% $497 100%
varies varies $35 99%
Water and Sewer Fees

City of Santa Clara
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Water and Sewer
Position [a] FTE [a]
Total Hours
Per FTE [b]
Less:

Holiday &
Leave [c]
Productive
Hours Per
FTE
Total
Productive
Hours
Indirect
[d] Direct [d] Total
Total
Indirect
Hours
Total
Direct
Hours
Total
Hours
Total Salary
Top Step [f]
Annual
Salary
Assistant Engineer (Civil) 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $76 $317,533 Assistant Director of Water and Sewer Uti 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $123 $256,568 Assistant Sanitary Sewer Superintendent 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $73 $151,258 Assistant Water Superintendent 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $73 $302,515 Associate Engineer 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $80 $333,965 Code Enforcement Officer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $63 $130,811 Code Enforcement Technician 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $50 $104,832 Compliance Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $87 $181,854 Director of Water and Sewer Utilities 1.00 2,080 216 1,864 1,864 100% 0% 100% 1,864 - 1,864 $152 $316,659 Equipment Operator 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $56 $585,312 Facilities Inspection Supervisor 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $68 $140,691 Facilities Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $56 $234,125 Management Analyst 2.00 2,080 216 1,864 3,728 100% 0% 100% 3,728 - 3,728 $75 $310,586 Office Specialist II/III/IV 3.00 2,080 216 1,864 5,592 100% 0% 100% 5,592 - 5,592 $49 $306,821 Principal Engineer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $120 $248,581 Pump Maintenance Technician 3.00 2,080 216 1,864 5,592 20% 80% 100% 1,118 4,474 5,592 $56 $351,187 Senior Engineer (Civil) 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $95 $197,787 Senior Engineering Aide 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $57 $118,539 Utility Operations Engineer 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $102 $211,266 Sewer Inspection Technician 2.00 2,080 216 1,864 3,728 20% 80% 100% 746 2,982 3,728 $56 $234,125 Staff Aide I 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $52 $107,411 Utility Business Systems Manager 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $96 $200,138 Utility Business Systems Specialist 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $68 $140,691 Utilities Conservation Specialist 1.00 2,080 216 1,864 1,864 60% 40% 100% 1,118 746 1,864 $57 $118,539 Utility Crew Supervisor 7.00 2,080 216 1,864 13,048 60% 40% 100% 7,829 5,219 13,048 $68 $984,838 Water and Sewer Maintenance Worker II 19.00 2,080 216 1,864 35,416 20% 80% 100% 7,083 28,333 35,416 $51 $2,018,286 Water and Sewer Superintendent 2.00 2,080 216 1,864 3,728 60% 40% 100% 2,237 1,491 3,728 $90 $375,606 Water and Sewer System Operator 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $68 $140,691 Water Resource Specialist 1.00 2,080 216 1,864 1,864 20% 80% 100% 373 1,491 1,864 $66 $137,426 Water Service Technician II 5.00 2,080 216 1,864 9,320 20% 80% 100% 1,864 7,456 9,320 $56 $585,312 Total 73.00 136,072 48,091 87,981 136,072 $9,843,954 Total 35% 65% 100%
[a] Source: FY 23/24 & 24/25 Adopted budget.
[b] Based on 40 hour week * 52 weeks per year.
[c] Amount intended to serve as reasonable estimate. Amount will vary annually, and by employee. Amount assumes twelve days holiday, ten days vacation/personal leave, five days sick leave. [f] Source: City of Santa Clara Salary Plans Effective 12/24/2023. [d] Amounts intended to serve as reasonable estimates developed for purposes of this analysis. Amount will vary annually, and by employee. Amount based on position and consultant experience working with similar municipalities.

City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
FY 23/24 Adopted Expenses [a] Program 1411 1412 1413 1422 1423 1424 1532 1511 1512 1514 1515 1516 Fund # Fund Desc Account Desc
Water Eng'rg
Admin Design

Water
Quality
Water Eng'rg
Water Res'rces
Water
System Mtce Water Const.

System
Operations
Solar -
System Mtce
Sewer Sys.

Admin
Sewer Sys.

Maint Sewer Ops
Sewer SJ SC
WPCP
Sewer Strm
Pump Maint Subtotal Adjustment Total Notes
092 Water Utility 87010 - Salary And Wages - Regular $1,625,311 $101,282 $42,926 $792,791 $1,472,940 $1,286,261 $146,687 $993,707 $999,721 $610,829 $30,421 $102,671 $8,205,547 $0 $8,205,547 092 Water Utility 87013 - Salary and Benefit Savings $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87017 - Premium Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87020 - Salary And Wages - As Needed $166,308 $0 $0 $0 $0 $0 $0 $82,800 $0 $0 $0 $0 $249,108 $0 $249,108 092 Water Utility 87030 - S & W - O.T. Vacation Relief $133,046 $0 $0 $0 $0 $0 $11,087 $0 $113,089 $16,630 $0 $3,326 $277,178 $0 $277,178 092 Water Utility 87090 - Separation Payouts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 1 Salary Accounts $1,924,665 $101,282 $42,926 $792,791 $1,472,940 $1,286,261 $157,774 $1,076,507 $1,112,810 $627,459 $30,421 $105,997 $8,731,833 $0 $8,731,833 092 Water Utility 87212 - PERS - Misc $552,599 $34,436 $14,594 $267,853 $498,943 $434,302 $49,611 $337,859 $338,938 $207,295 $10,344 $34,908 $2,781,682 $0 $2,781,682 092 Water Utility 87221 - Medicare $26,340 $1,616 $666 $12,081 $22,432 $19,447 $2,362 $14,930 $16,503 $9,400 $448 $1,556 $127,781 $0 $127,781 092 Water Utility 87222 - Social Security $99,226 $6,909 $2,386 $51,656 $95,907 $83,158 $10,103 $55,714 $70,541 $39,863 $993 $6,636 $523,092 $0 $523,092 092 Water Utility 87223 - Social Security - OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87224 - Medicare OT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87230 - Health Allocation $195,168 $9,678 $3,407 $116,186 $220,750 $211,415 $17,079 $118,958 $170,388 $95,339 $2,261 $20,017 $1,180,646 $0 $1,180,646 092 Water Utility 87241 - Dental - City Paid $3,068 $234 $69 $1,925 $3,699 $3,257 $413 $1,885 $2,795 $1,333 $27 $246 $18,951 $0 $18,951 092 Water Utility 87242 - Long Term Disability-CIty Paid $3,684 $436 $76 $716 $2,164 $1,889 $0 $2,562 $929 $1,758 $38 $115 $14,367 $0 $14,367 092 Water Utility 87243 - Vision- City Paid $1,233 $94 $28 $777 $1,493 $1,316 $166 $762 $1,128 $538 $11 $99 $7,645 $0 $7,645 092 Water Utility 87250 - Basic Life Insurance $982 $48 $30 $321 $601 $573 $72 $587 $476 $244 $12 $42 $3,988 $0 $3,988 092 Water Utility 87260 - Meal Allowance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87271 - VEBA $6,690 $510 $150 $4,200 $8,070 $7,110 $900 $4,110 $6,090 $2,910 $60 $540 $41,340 $0 $41,340 092 Water Utility 87272 - EAP $537 $41 $12 $336 $645 $569 $72 $328 $485 $233 $5 $44 $3,307 $0 $3,307 092 Water Utility 87274 - Auto Allowance $11,448 $480 $672 $0 $0 $0 $0 $7,872 $360 $360 $384 $0 $21,576 $0 $21,576 092 Water Utility 87275 - Mobile Phone Allowance $3,456 $0 $48 $0 $0 $0 $0 $2,304 $0 $0 $96 $0 $5,904 $0 $5,904 092 Water Utility 87279 - Misc. Other Benefits $480 $0 $0 $3,570 $6,624 $5,428 $900 $246 $5,184 $1,000 $0 $444 $23,876 $0 $23,876 092 Water Utility 87280 - City Paid Deferred Comp Exp $2,392 $0 $0 $0 $0 $598 $0 $747 $0 $498 $0 $0 $4,235 $0 $4,235 092 Water Utility 87390 - OPEB $40,706 $3,103 $912 $25,550 $49,093 $43,254 $5,475 $25,000 $37,047 $17,701 $365 $3,285 $251,491 $0 $251,491 092 Water Utility 2 Benefit Accounts $948,009 $57,585 $23,050 $485,171 $910,421 $812,316 $87,153 $573,864 $650,864 $378,472 $15,044 $67,932 $5,009,881 $0 $5,009,881 092 Water Utility 87500 - Operating Supplies $18,000 $0 $0 $0 $45,000 $27,000 $0 $20,577 $0 $5,412 $0 $0 $115,989 $0 $115,989 092 Water Utility 87600 - Maintenance $0 $0 $0 $500,000 $70,000 $725,000 $10,000 $0 $230,000 $30,000 $0 $0 $1,565,000 ($1,565,000) $0 092 Water Utility 87710 - Adver And Community Promotion $6,000 $0 $0 $0 $0 $0 $0 $6,000 $0 $0 $0 $0 $12,000 ($12,000) $0 092 Water Utility 87720 - Misc Rec Pur Install & Service $0 $0 $0 $0 $627,810 $0 $0 $0 $0 $0 $0 $0 $627,810 ($627,810) $0 092 Water Utility 87770 - Water Conservation Prgm $0 $0 $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000 ($300,000) $0 092 Water Utility 87810 - Utilities Expenses $32,522 $0 $0 $0 $5,849 $11,113 $0 $0 $0 $4,679 $0 $0 $54,163 $0 $54,163 092 Water Utility 87825 - Conference, Travel and Training $10,000 $0 $0 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $30,000 $0 $30,000 092 Water Utility 87835 - Insurance Claims Interfund $0 $0 $0 $245,976 $0 $0 $0 $0 $32,028 $0 $0 $0 $278,004 ($278,004) $0 092 Water Utility 87865 - Subscription Based IT Arrangmnt $0 $0 $114,650 $0 $0 $0 $0 $0 $0 $0 $0 $0 $114,650 $0 $114,650 092 Water Utility 87870 - Contractual Serv Not Class $45,450 $225,000 $0 $230,000 $45,000 $125,000 $0 $265,450 $0 $0 $0 $0 $935,900 ($935,900) $0 092 Water Utility 87920 - Right of Way Rental Expense $0 $0 $0 $0 $0 $2,907,480 $0 $2,124,035 $0 $0 $0 $0 $5,031,515 ($5,031,515) $0 092 Water Utility 87940 - Mandated Program Costs $80,000 $175,000 $0 $0 $0 $20,000 $0 $15,000 $0 $5,000 $0 $0 $295,000 ($295,000) $0 092 Water Utility 3 Mat/Serv/Sup $191,972 $400,000 $414,650 $975,976 $793,659 $3,815,593 $10,000 $2,451,062 $262,028 $45,091 $0 $0 $9,360,031 ($9,045,229) $314,802 092 Water Utility 87880 - Resources: Non-JPA $0 $0 $32,129,300 $0 $0 $0 $0 $0 $0 $0 $0 $32,129,300 ($32,129,300) $0 092 Water Utility 87960 - Generation & Pumping Expense $0 $0 $0 $0 $0 $1,268,519 $0 $0 $0 $130,000 $0 $0 $1,398,519 ($1,398,519) $0 092 Water Utility 87980 - Resources - JPA $0 $0 $0 $0 $0 $0 $0 $396,790 $0 $0 $19,358,753 $0 $19,755,543 ($19,755,543) $0 092 Water Utility 4 Resource/Product $0 $0 $32,129,300 $0 $0 $1,268,519 $0 $396,790 $0 $130,000 $19,358,753 $0 $53,283,362 ($53,283,362) $0 092 Water Utility 87640 - Vehicle Equipment Maintenance $0 $0 $0 $60,691 $273,400 $133,144 $0 $2,881 $3,898 $213,480 $0 $0 $687,494 $0 $687,494 092 Water Utility 87650 - Technical Services Maintenance $586,198 $0 $0 $0 $0 $0 $0 $556,028 $0 $0 $0 $0 $1,142,226 $0 $1,142,226 092 Water Utility 87660 - Workers Comp Insurance $54,290 $3,305 $1,401 $25,794 $47,707 $42,297 $4,761 $32,869 $32,462 $20,543 $993 $3,350 $269,772 $0 $269,772 092 Water Utility 87680 - Unemployment Insurance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87740 - Vehicle Equipment Amortization $0 $0 $0 $45,425 $268,508 $150,295 $0 $8,691 $4,043 $250,383 $0 $0 $727,345 $0 $727,345 092 Water Utility 87750 - Communi Equipment Amortization $50,727 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,727 $0 $50,727 092 Water Utility 87840 - Insurance And Surety Bonds $0 $0 $0 $201,549 $0 $0 $0 $0 $26,243 $0 $0 $0 $227,792 $0 $227,792 092 Water Utility 87990 - Services From Other Funds $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 092 Water Utility 87994 - Services from Other Funds-CAP $0 $0 $0 $0 $0 $2,963,626 $0 $0 $0 $0 $1,500,450 $0 $4,464,076 $0 $4,464,076 092 Water Utility 5 Interfund Services $691,215 $3,305 $1,401 $333,459 $589,615 $3,289,362 $4,761 $600,469 $66,646 $484,406 $1,501,443 $3,350 $7,569,432 $0 $7,569,432 Subtotal $3,755,861 $562,172 $32,611,327 $2,587,397 $3,766,635 $10,472,051 $259,688 $5,098,692 $2,092,348 $1,665,428 $20,905,661 $177,279 $83,954,539 ($62,328,591) $21,625,948 $3,755,861 $562,172 $32,611,327 $2,587,397 $3,766,635 $10,472,051 $259,688 $5,098,692 $2,092,348 $1,665,428 $20,905,661 $177,279 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
Calculation of Uniform Fully-Burdened Hourly Rate
Description Total Notes
Divisional Expenses $21,625,948
Direct Hours 87,981 [b]
Total $246
Full Cost Factors for Hourly Rate Buildup
Description Total Share Per Hour
Personnel $13,741,714 64% $156
Equipment $0 0% $0
Materials / Supplies $3,420,158 16% $39
Other Costs $0 0% $0
Overhead $4,464,076 21% $51
Total $21,625,948 100% $246
Information Below is for Use if City Desires to Use Positional Hourly Billing Rates Scenario 1: Uniform Assignment of Materials and Overhead Costs Per Hour Calculate Benefit Ratio
Salary Accounts $8,731,833
Benefit Accounts $5,009,881
Total 0.57
Calculation of Direct Hours Ratio (Billing Factor)
Description
Base Hrs
Per FTE
Adjust for
Typical Leave
Productive
Hours
Direct Hours
%
Direct Hours
Per FTE Notes
Hours 2,080 (216) 1,864 65% 1,205
Direct Hours Bill Factor (For Every $ of Salary Add this amount to account for Direct Hrs v. Total Hrs.) 1.73 Position
Top Step Hrly
[c] Benefits
Subtotal Labor
Costs
Adjust for
Direct Hours
Total Labor
Rate
Add: M'tls /
Supplies
Add:

Overhead
Total
Hourly Rate
Assistant Engineer (Civil) $76 $44 $120 1.73 $207 $39 $51 $297 Assistant Director of Water and Sewer Utilities $123 $71 $194 1.73 $335 $39 $51 $425 Assistant Sanitary Sewer Superintendent $73 $42 $114 1.73 $198 $39 $51 $287 Assistant Water Superintendent $73 $42 $114 1.73 $198 $39 $51 $287 Associate Engineer $80 $46 $126 1.73 $218 $39 $51 $308
Code Enforcement Officer $63 $36 $99 1.73 $171 $39 $51 $260 Code Enforcement Technician $50 $29 $79 1.73 $137 $39 $51 $227 Compliance Manager $87 $50 $138 1.73 $237 $39 $51 $327
Director of Water and Sewer Utilities $152 $87 $240 1.73 $413 $39 $51 $503 Equipment Operator $56 $32 $89 1.73 $153 $39 $51 $242
Facilities Inspection Supervisor $68 $39 $106 1.73 $184 $39 $51 $273 Facilities Technician $56 $32 $89 1.73 $153 $39 $51 $242 Management Analyst $75 $43 $117 1.73 $203 $39 $51 $292
Office Specialist II/III/IV $49 $28 $77 1.73 $134 $39 $51 $223 Principal Engineer $120 $69 $188 1.73 $325 $39 $51 $414 Pump Maintenance Technician $56 $32 $89 1.73 $153 $39 $51 $242 Senior Engineer (Civil) $95 $55 $150 1.73 $258 $39 $51 $348 Senior Engineering Aide $57 $33 $90 1.73 $155 $39 $51 $244 Utility Operations Engineer $102 $58 $160 1.73 $276 $39 $51 $365 Sewer Inspection Technician $56 $32 $89 1.73 $153 $39 $51 $242 Staff Aide I $52 $30 $81 1.73 $140 $39 $51 $230
Utility Business Systems Manager $96 $55 $151 1.73 $261 $39 $51 $351 Utility Business Systems Specialist $68 $39 $106 1.73 $184 $39 $51 $273 Utilities Conservation Specialist $57 $33 $90 1.73 $155 $39 $51 $244 Utility Crew Supervisor $68 $39 $106 1.73 $184 $39 $51 $273 Water and Sewer Maintenance Worker II $51 $29 $80 1.73 $139 $39 $51 $228 Water and Sewer Superintendent $90 $52 $142 1.73 $245 $39 $51 $335 Water and Sewer System Operator $68 $39 $106 1.73 $184 $39 $51 $273 Water Resource Specialist $66 $38 $104 1.73 $179 $39 $51 $269 Water Service Technician II $56 $32 $89 1.73 $153 $39 $51 $242 City of Santa Clara
User and Regulatory Fee Study
Hourly Rate Calculation - Water and Sewer
Scenario 2: Assignment of a Common Indirect Rate Factor that Can Be Applied to Base Hourly Wage Rate to Calculate Fully-Burdened Hourly Billing Rate by Position Description FTE
Hours Per
FTE Total Hours
Salaries and
Wages
Hourly Wage
Rate Only

Burdened
Hourly Rate
ICR
Multiplier Notes
Total 73.00 2,080 151,840 $9,843,954 $65 $246 3.79 [a] Source: FY 23/24 & 24/25 Adopted budget.
[b] See worksheet labeled: Allocation of Annual Labor Effort - Water. [c] Source: City of Santa Clara Salary Plans Effective 12/24/2023.

City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II Total
Water Service Installation
1 New 1" water service 2.00 18.00 18.00 1.00 36.00 75.00 2 New 1" water service and abandon existing service SFR 2.00 22.00 22.00 1.00 44.00 91.00 3 New 2" water service 2.00 18.00 18.00 1.00 36.00 75.00 4 New 3" water service 3.00 40.00 40.00 1.00 80.00 164.00 5 New 4" water service 3.00 40.00 40.00 1.00 80.00 164.00 6 New 6" water service 3.00 40.00 40.00 1.00 80.00 164.00 7 New 8" water service 3.00 40.00 40.00 1.00 80.00 164.00 Dual Water Service Installation
8 New 4" water service (Dual Meter Service) 3.00 40.00 40.00 1.00 80.00 164.00 9 New 6" water service (Dual Meter Service) 3.00 40.00 40.00 1.00 80.00 164.00 10 New 8" water service (Dual Meter Service) 3.00 40.00 40.00 1.00 80.00 164.00 Water Service - Meter Device Cost Only
11 New 1" water meter - Device Cost Only
12 New 1" water meter and backflow preventer - Device Cost Only
13 New 1 - 1/2" water meter backflow and preventer -
Device Cost Only
14 New 2" water meter backflow and preventer - Device Cost Only
15 New 3" water meter and backflow preventer - Device Cost Only
16 New 4" water meter and backflow preventer - Device Cost Only
17 New 6" water meter and backflow preventer - Device Cost Only
18 New 8" water meter and backflow preventer - Device Cost Only
Fire Hydrant
19 New Fire hydrant 2.00 27.00 27.00 1.00 54.00 111.00
Fire Service (Installation of fire service line)
20 2" fire service 3.00 18.00 18.00 1.00 36.00 76.00
21 4" fire service 3.00 40.00 40.00 1.00 80.00 164.00
22 6" fire service 3.00 40.00 40.00 1.00 80.00 164.00
23 8" fire service 3.00 40.00 40.00 1.00 80.00 164.00
24 10" fire service 3.00 40.00 40.00 1.00 80.00 164.00
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of
Svc
$0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $574 $0 $5,324 $0 $0 $0 $0 $0 $0 $0 $6,006 $0 $242 $10,032 $22,178 $0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $574 $0 $6,534 $0 $0 $0 $0 $0 $0 $0 $7,371 $0 $242 $12,312 $27,033 $0 $0 $861 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,581 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 $0 $0 $861 $0 $9,680 $0 $0 $0 $0 $0 $0 $0 $10,920 $0 $242 $18,240 $39,943 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Fee Description
Water Service Installation
1 New 1" water service
2 New 1" water service and abandon existing service SFR 3 New 2" water service
4 New 3" water service
5 New 4" water service
6 New 6" water service
7 New 8" water service
Dual Water Service Installation
8 New 4" water service (Dual Meter Service)
9 New 6" water service (Dual Meter Service)
10 New 8" water service (Dual Meter Service)
Water Service - Meter Device Cost Only
11 New 1" water meter - Device Cost Only
12 New 1" water meter and backflow preventer - Device Cost Only
13 New 1 - 1/2" water meter backflow and preventer -
Device Cost Only
14 New 2" water meter backflow and preventer - Device Cost Only
15 New 3" water meter and backflow preventer - Device Cost Only
16 New 4" water meter and backflow preventer - Device Cost Only
17 New 6" water meter and backflow preventer - Device Cost Only
18 New 8" water meter and backflow preventer - Device Cost Only
Fire Hydrant
19 New Fire hydrant
Fire Service (Installation of fire service line)
20 2" fire service
21 4" fire service
22 6" fire service
23 8" fire service
24 10" fire service
Cost Recovery Information
Meter Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
+ $0 $0 $1,408 $3,470 $4,878 = $23,172 $21,823 94% $23,171 100% 6% $1,348 + $0 $0 $2,423 $4,141 $6,564 = $28,742 $26,392 92% $28,742 100% 9% $2,350 + $0 $0 $4,278 $3,470 $7,748 = $26,042 $22,504 86% $26,041 100% 16% $3,537 + $0 $0 $7,335 $5,890 $13,225 = $53,168 $47,237 89% $53,168 100% 13% $5,931 + $0 $0 $8,791 $7,948 $16,739 = $56,682 $54,048 95% $56,682 100% 5% $2,634 + $0 $0 $9,097 $7,948 $17,045 = $56,988 $54,336 95% $56,988 100% 5% $2,652 + $0 $0 $10,481 $7,948 $18,429 = $58,372 $55,638 95% $58,372 100% 5% $2,734 + $0 $0 $14,497 $7,948 $22,445 = $62,388 $59,417 95% $62,388 100% 5% $2,971 + $0 $0 $16,400 $7,948 $24,348 = $64,291 $61,208 95% $64,291 100% 5% $3,083 + $0 $0 $20,966 $7,948 $28,915 = $68,858 $65,504 95% $68,857 100% 5% $3,353 + $226 $0 $0 $0 $226 = $226 $212 94% $225 100% 6% $13
+ $226 $402 $0 $0 $628 = $628 $591 94% $628 100% 6% $37 + $643 $1,077 $0 $0 $1,720 = $1,720 $1,618 94% $1,719 100% 6% $101 + $1,001 $1,077 $0 $0 $2,078 = $2,078 $1,955 94% $2,077 100% 6% $122 + $2,935 $2,309 $0 $0 $5,244 = $5,244 $4,934 94% $5,244 100% 6% $310 + $4,194 $2,729 $0 $0 $6,923 = $6,923 $6,514 94% $6,923 100% 6% $409 + $10,117 $4,264 $0 $0 $14,381 = $14,381 $13,531 94% $14,381 100% 6% $850 + $11,969 $8,007 $0 $0 $19,976 = $19,976 $18,795 94% $19,975 100% 6% $1,180 + $0 $0 $11,189 $5,528 $16,717 = $43,750 $41,649 95% $43,750 100% 5% $2,101 + $0 $0 $2,147 $3,470 $5,617 = $24,198 $23,101 95% $24,197 100% 5% $1,096 + $0 $0 $7,991 $7,948 $15,939 = $55,882 $53,295 95% $55,881 100% 5% $2,586 + $0 $0 $8,713 $7,948 $16,661 = $56,604 $53,975 95% $56,604 100% 5% $2,629 + $0 $0 $9,702 $7,948 $17,650 = $57,593 $54,905 95% $57,592 100% 5% $2,687 + $0 $0 $12,313 $7,948 $20,262 = $60,205 $57,362 95% $60,204 100% 5% $2,842 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II Total
Fire Service Upgrade (Upgrade device to DCDA or RPDA)
25 2" fire service 2.00 9.00 9.00 1.00 18.00 39.00
26 4" fire service 2.00 18.00 18.00 1.00 36.00 75.00
27 6" fire service 2.00 18.00 18.00 1.00 36.00 75.00
28 8" fire service 2.00 18.00 18.00 1.00 36.00 75.00
29 10" fire service 2.00 18.00 18.00 1.00 36.00 75.00
Fire Service - Cost of Backflow Preventer - device cost only 30 2" DCDA
31 4" DCDA
32 6" DCDA
33 8" DCDA
34 10" DCDA
35 2" RPDA
36 4" RPDA
37 6" RPDA
38 8" RPDA
39 10" RPDA
40 Fire Hydrant Flow Test 1.00 1.50 1.00 3.00 6.50
41 Portable hydrant meter and Deposit (Includes cost of RP backflow)
a) Application Review and Processing Fee 2.00 2.00
b) Hydrant Meter Deposit (Includes Cost of RP backflow) 42 Recycled hydrant meter and Deposit (Includes cost of RP backflow)
a) Application Review and Processing Fee 2.00 2.00
b) Hydrant Meter Deposit (Includes cost of RP backflow) 43 Water meter test 3.75 3.75
44 Utility Engineering Plan Review
Utility Engineering Plan Check for SFH Remodel (per plan set) - includes 3 checks

2.00 2.00
Utility Engineering Plan Check for Projects up to $25,000 (per plan set) - includes 3 checks

1.00 0.25 2.00 3.25
Utility Engineering Plan Check for Projects over $25,000 (per sheet) - includes 3 checks

2.50 0.50 5.00 8.00
Utility Engineering Plan Check (per plan set for Projects up to $25K and per sheet for Projects over $25K - 4th and
subsequent review

1.00 1.00 2.00
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of
Svc
$0 $0 $574 $0 $2,178 $0 $0 $0 $0 $0 $0 $0 $2,457 $0 $242 $4,104 $9,555 $0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $574 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $242 $8,208 $18,294 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $308 $0 $0 $0 $0 $0 $0 $363 $0 $0 $365 $0 $0 $0 $684 $1,720 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $484 $0 $484
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $484 $0 $484
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $908 $0 $908
$0 $616 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $616
$297 $0 $0 $0 $0 $0 $0 $104 $0 $0 $0 $730 $0 $0 $0 $0 $1,131 $0 $770 $0 $0 $0 $0 $0 $207 $0 $0 $0 $1,825 $0 $0 $0 $0 $2,802 $0 $308 $0 $0 $0 $0 $0 $0 $0 $0 $0 $365 $0 $0 $0 $0 $673 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Fee Description
Fire Service Upgrade (Upgrade device to DCDA or RPDA)
25 2" fire service
26 4" fire service
27 6" fire service
28 8" fire service
29 10" fire service
Fire Service - Cost of Backflow Preventer - device cost only 30 2" DCDA
31 4" DCDA
32 6" DCDA
33 8" DCDA
34 10" DCDA
35 2" RPDA
36 4" RPDA
37 6" RPDA
38 8" RPDA
39 10" RPDA
40 Fire Hydrant Flow Test
41 Portable hydrant meter and Deposit (Includes cost of RP backflow)
a) Application Review and Processing Fee
b) Hydrant Meter Deposit (Includes Cost of RP backflow) 42 Recycled hydrant meter and Deposit (Includes cost of RP backflow)
a) Application Review and Processing Fee
b) Hydrant Meter Deposit (Includes cost of RP backflow) 43 Water meter test
44 Utility Engineering Plan Review
Utility Engineering Plan Check for SFH Remodel (per plan set) - includes 3 checks
Utility Engineering Plan Check for Projects up to $25,000 (per plan set) - includes 3 checks
Utility Engineering Plan Check for Projects over $25,000 (per sheet) - includes 3 checks
Utility Engineering Plan Check (per plan set for Projects up to $25K and per sheet for Projects over $25K - 4th and
subsequent review
Cost Recovery Information
Meter Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
+ $0 $0 $371 $1,211 $1,582 = $11,137 $10,650 96% $11,137 100% 5% $487 + $0 $0 $1,989 $2,420 $4,409 = $22,703 $21,689 96% $22,703 100% 5% $1,014 + $0 $0 $2,175 $2,420 $4,595 = $22,889 $21,864 96% $22,889 100% 5% $1,025 + $0 $0 $2,393 $2,420 $4,813 = $23,107 $22,069 96% $23,106 100% 5% $1,037 + $0 $0 $3,332 $2,420 $5,752 = $24,046 $22,953 95% $24,046 100% 5% $1,093 + $0 $1,077 $0 $0 $1,077 = $1,077 $1,013 94% $1,077 100% 6% $64 + $0 $3,382 $0 $0 $3,382 = $3,382 $3,182 94% $3,382 100% 6% $200 + $0 $5,058 $0 $0 $5,058 = $5,058 $4,758 94% $5,057 100% 6% $299 + $0 $9,408 $0 $0 $9,408 = $9,408 $8,852 94% $9,408 100% 6% $556 + $0 $13,534 $0 $0 $13,534 = $13,534 $12,734 94% $13,533 100% 6% $799 + $0 $1,077 $0 $0 $1,077 = $1,077 $1,013 94% $1,077 100% 6% $64 + $0 $4,635 $0 $0 $4,635 = $4,635 $4,361 94% $4,635 100% 6% $274 + $0 $7,258 $0 $0 $7,258 = $7,258 $6,828 94% $7,257 100% 6% $429 + $0 $13,820 $0 $0 $13,820 = $13,820 $13,003 94% $13,819 100% 6% $816 + $0 $18,232 $0 $0 $18,232 = $18,232 $17,154 94% $18,232 100% 6% $1,078 + $0 $0 $0 $345 $345 = $2,065 $1,970 95% $2,064 100% 5% $94 + $0 $0 $171 $0 $171 = $655 n/a - new 0% $655 100% n/a - new n/a - new + $0 $0 $0 $3,242 $3,242 = $3,242 $2,285 70% $3,241 100% 42% $956 + $0 $0 $171 $0 $171 = $655 n/a - new 0% $655 100% n/a - new n/a - new + $0 $0 $0 $3,242 $3,242 = $3,242 $2,285 70% $3,241 100% 42% $956 + $0 $0 $0 $0 $0 = $908 $500 55% $500 55% 0% $0
+ $0 $0 $49 $0 $49 = $665 $648 97% $664 100% 2% $16
+ $0 $0 $49 $0 $49 = $1,179 $1,116 95% $1,179 100% 6% $63 + $0 $0 $49 $0 $49 = $2,851 $2,698 95% $2,850 100% 6% $152 + $0 $0 $49 $0 $49 = $722 $688 95% $721 100% 5% $33
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II Total
45 Utility Engineering Inspection
$0-$15K (Use this fee for all SFH remodels) 0.50 2.00 2.50 $15,001-$25K 1.00 4.00 5.00
$25,001-$50K 2.00 9.00 11.00
$50,001-$100K 4.00 20.00 24.00
$101K-$200K 4.00 25.00 29.00
$201K-$500K 4.00 44.00 48.00
$501K-$1M 4.00 85.00 89.00
>$1M - base fee 4.00 100.00 104.00
>$1M; fee for each additional $500K of fraction thereof 4.00 27.50 31.50 46 Water Efficiency Review 1.00 1.00
47 Standard UMR Fee 0.50 0.50
48 Water Supply Assessment Preparation 25.00 25.00 50.00 49 Supplemental Assessment Preparation 16.00 16.00 32.00 50 Water reconnection fee - standard service reconnection 1.00 1.00 51 Water meter replacement/reconnection fee due to meter tampering/illegal access

2.00 2.00
52 Water Service Abandonment (2" and smaller) 1.00 9.00 9.00 18.00 37.00 53 Water Service Abandonment (3" and larger) 1.00 18.00 18.00 36.00 73.00 54 Water service relocation
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of
Svc
$0 $0 $144 $0 $0 $484 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $628 $0 $0 $287 $0 $0 $968 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,255 $0 $0 $574 $0 $0 $2,178 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,752 $0 $0 $1,148 $0 $0 $4,840 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,988 $0 $0 $1,148 $0 $0 $6,050 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,198 $0 $0 $1,148 $0 $0 $10,648 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $11,796 $0 $0 $1,148 $0 $0 $20,570 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $21,718 $0 $0 $1,148 $0 $0 $24,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,348 $0 $0 $1,148 $0 $0 $6,655 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,803 $0 $0 $0 $0 $0 $0 $0 $0 $0 $244 $0 $0 $0 $0 $0 $0 $244
$149 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $149
$0 $0 $0 $8,175 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,725 $0 $0 $14,900 $0 $0 $0 $5,232 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,304 $0 $0 $9,536 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $242 $0 $242
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $484 $0 $484
$0 $0 $287 $0 $2,178 $0 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,026 $0 $0 $287 $0 $4,356 $0 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $17,765 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Fee Description
45 Utility Engineering Inspection
$0-$15K (Use this fee for all SFH remodels)
$15,001-$25K
$25,001-$50K
$50,001-$100K
$101K-$200K
$201K-$500K
$501K-$1M
>$1M - base fee
>$1M; fee for each additional $500K of fraction thereof 46 Water Efficiency Review
47 Standard UMR Fee
48 Water Supply Assessment Preparation
49 Supplemental Assessment Preparation
50 Water reconnection fee - standard service reconnection 51 Water meter replacement/reconnection fee due to meter tampering/illegal access
52 Water Service Abandonment (2" and smaller)
53 Water Service Abandonment (3" and larger)
54 Water service relocation
Cost Recovery Information
Meter Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
+ $0 $0 $0 $0 $0 = $628 $602 96% $627 100% 4% $25
+ $0 $0 $0 $0 $0 = $1,255 $1,204 96% $1,255 100% 4% $51 + $0 $0 $0 $0 $0 = $2,752 $2,640 96% $2,752 100% 4% $112 + $0 $0 $0 $0 $0 = $5,988 $5,745 96% $5,988 100% 4% $243 + $0 $0 $0 $0 $0 = $7,198 $6,906 96% $7,198 100% 4% $292 + $0 $0 $0 $0 $0 = $11,796 $11,318 96% $11,796 100% 4% $478 + $0 $0 $0 $0 $0 = $21,718 $20,840 96% $21,718 100% 4% $878 + $0 $0 $0 $0 $0 = $25,348 $24,323 96% $25,348 100% 4% $1,025 + $0 $0 $0 $0 $0 = $7,803 $7,486 96% $7,803 100% 4% $317 + $0 $0 $0 $0 $0 = $244 n/a - new 0% $244 100% n/a - new n/a - new + $0 $0 $0 $0 $0 = $149 n/a - new 0% $148 100% n/a - new n/a - new + $0 $0 $0 $0 $0 = $14,900 $14,122 95% $14,900 100% 6% $778 + $0 $0 $0 $0 $0 = $9,536 $9,038 95% $9,536 100% 6% $498 + $0 $0 $0 $174 $174 = $416 $256 62% $268 64% 5% $12
+ $0 $0 $0 $173 $173 = $657 $465 71% $488 74% 5% $23
+ $0 $0 $0 $1,210 $1,210 = $10,236 $9,792 96% $10,236 100% 5% $444 + $0 $0 $1,696 $2,420 $4,116 = $21,881 $20,906 96% $21,881 100% 5% $975 + $0 $0 $0 $0 $0 = $0 $7,456 $7,828 5% $372
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II Total
Field Marking - Water
55 Up to 50 ft. of excavation 1.00 0.25 1.25
56 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
Field Marking - Recycled Water
57 Up to 50 ft. of excavation 1.00 0.25 1.25
58 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
Water and Fire Service Tap
59 Water and Fire Service Tap (2" and smaller) 1.00 1.00 0.50 2.50 60 Water and Fire Service Tap (4",6", and 8") 1.00 1.00 0.50 2.50 61 Water and Fire Service Tap (10", and 12") 1.00 1.00 0.50 2.50 Insertion Valve Installation
62 4" Valve 2.00 9.00 1.00 9.00 18.00 39.00
63 6" Valve 2.00 9.00 1.00 9.00 18.00 39.00
64 8" Valve 2.00 9.00 1.00 9.00 18.00 39.00
65 10" Valve 2.00 9.00 1.00 9.00 18.00 39.00
66 12" Valve 2.00 9.00 1.00 9.00 18.00 39.00
67 4" Valve (Excavation Included) 4.00 18.00 1.00 18.00 36.00 77.00 68 6" Valve (Excavation Included) 4.00 18.00 1.00 18.00 36.00 77.00 69 8" Valve (Excavation Included) 4.00 18.00 1.00 18.00 36.00 77.00 70 10" Valve (Excavation Included) 4.00 18.00 1.00 18.00 36.00 77.00 71 12" Valve (Excavation Included) 4.00 18.00 1.00 18.00 36.00 77.00 72 Project Clearance Committee / Utility Engineering /
Subcommittee Review

0.50 3.00 3.50
73 Hold Harmless Agreement 2.00 2.00 4.00
Fire Flow (Hydraulic Model)
74 Single Family Homes (SFH) 1.00 1.00 2.00
75 Others, Excluding SFH 1.00 2.00 1.00 4.00
76 Development Impact Analysis 1.00 2.00 3.00 6.00
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II
Labor
Cost of
Svc
$0 $0 $0 $0 $0 $242 $56 $0 $0 $0 $0 $0 $0 $0 $0 $0 $298 $0 $0 $0 $0 $0 $121 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $121
$0 $0 $0 $0 $0 $242 $56 $0 $0 $0 $0 $0 $0 $0 $0 $0 $298 $0 $0 $0 $0 $0 $121 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $121
$0 $308 $0 $0 $0 $242 $112 $0 $0 $0 $0 $0 $0 $0 $0 $0 $662 $0 $308 $0 $0 $0 $242 $112 $0 $0 $0 $0 $0 $0 $0 $0 $0 $662 $0 $308 $0 $0 $0 $242 $112 $0 $0 $0 $0 $0 $0 $0 $0 $0 $662 $0 $0 $574 $0 $2,178 $242 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,555 $0 $0 $574 $0 $2,178 $242 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,555 $0 $0 $574 $0 $2,178 $242 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,555 $0 $0 $574 $0 $2,178 $242 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,555 $0 $0 $574 $0 $2,178 $242 $0 $0 $0 $0 $0 $0 $2,457 $0 $0 $4,104 $9,555 $0 $0 $1,148 $0 $4,356 $242 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $18,868 $0 $0 $1,148 $0 $4,356 $242 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $18,868 $0 $0 $1,148 $0 $4,356 $242 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $18,868 $0 $0 $1,148 $0 $4,356 $242 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $18,868 $0 $0 $1,148 $0 $4,356 $242 $0 $0 $0 $0 $0 $0 $4,914 $0 $0 $8,208 $18,868 $149 $0 $0 $0 $0 $0 $0 $1,242 $0 $0 $0 $0 $0 $0 $0 $0 $1,391 $594 $0 $0 $0 $0 $0 $446 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,040 $297 $0 $0 $0 $0 $0 $0 $0 $0 $0 $365 $0 $0 $0 $0 $0 $662 $297 $0 $0 $0 $0 $0 $0 $0 $0 $0 $730 $365 $0 $0 $0 $0 $1,392 $297 $0 $0 $0 $0 $0 $0 $0 $0 $0 $730 $1,095 $0 $0 $0 $0 $2,122 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Fee Description
Field Marking - Water
55 Up to 50 ft. of excavation
56 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Field Marking - Recycled Water
57 Up to 50 ft. of excavation
58 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Water and Fire Service Tap
59 Water and Fire Service Tap (2" and smaller)
60 Water and Fire Service Tap (4",6", and 8")
61 Water and Fire Service Tap (10", and 12")
Insertion Valve Installation
62 4" Valve
63 6" Valve
64 8" Valve
65 10" Valve
66 12" Valve
67 4" Valve (Excavation Included)
68 6" Valve (Excavation Included)
69 8" Valve (Excavation Included)
70 10" Valve (Excavation Included)
71 12" Valve (Excavation Included)
72 Project Clearance Committee / Utility Engineering /
Subcommittee Review
73 Hold Harmless Agreement
Fire Flow (Hydraulic Model)
74 Single Family Homes (SFH)
75 Others, Excluding SFH
76 Development Impact Analysis
Cost Recovery Information
Meter Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
+ $0 $0 $0 $0 $0 = $298 $285 96% $297 100% 4% $12
+ $0 $0 $0 $0 $0 = $121 $116 96% $121 100% 4% $5
+ $0 $0 $0 $0 $0 = $298 $285 96% $297 100% 4% $12
+ $0 $0 $0 $0 $0 = $121 $116 96% $121 100% 4% $5
+ $0 $0 $0 $500 $500 = $1,162 $1,110 96% $1,161 100% 5% $51 + $0 $0 $0 $639 $639 = $1,301 $1,242 95% $1,300 100% 5% $58 + $0 $0 $0 $1,084 $1,084 = $1,746 $1,661 95% $1,745 100% 5% $84 + $0 $0 $3,870 $2,627 $6,497 = $16,052 $15,275 95% $16,051 100% 5% $776 + $0 $0 $4,756 $2,627 $7,383 = $16,938 $16,108 95% $16,938 100% 5% $830 + $0 $0 $5,532 $2,627 $8,159 = $17,714 $16,839 95% $17,714 100% 5% $875 + $0 $0 $9,009 $2,627 $11,636 = $21,191 $20,110 95% $21,190 100% 5% $1,080 + $0 $0 $10,721 $2,627 $13,348 = $22,903 $21,721 95% $22,902 100% 5% $1,181 + $0 $0 $3,870 $5,253 $9,124 = $27,992 $26,675 95% $27,991 100% 5% $1,316 + $0 $0 $4,756 $5,253 $10,010 = $28,878 $27,509 95% $28,877 100% 5% $1,368 + $0 $0 $5,532 $5,253 $10,786 = $29,654 $28,239 95% $29,653 100% 5% $1,414 + $0 $0 $9,009 $5,253 $14,262 = $33,130 $31,510 95% $33,130 100% 5% $1,620 + $0 $0 $10,721 $5,253 $15,975 = $34,843 $33,121 95% $34,842 100% 5% $1,721 + $0 $0 $0 $0 $0 = $1,391 $1,309 94% $1,390 100% 6% $81 + $0 $0 $0 $0 $0 = $1,040 $1,010 97% $1,040 100% 3% $30 + $0 $0 $395 $0 $395 = $1,057 $1,003 95% $1,056 100% 5% $53 + $0 $0 $973 $0 $973 = $2,365 $2,229 94% $2,364 100% 6% $135 + $0 $0 $973 $0 $973 = $3,095 $2,911 94% $3,094 100% 6% $183 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Service Time
Fee Description
Assist.

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Eng'r
Pump
Mtc Tech -
Wtr
Util
Conserv
Spec
Util Ops
Eng'r
Sr Wtr
Util Eng'r
Util Crew
S'prvsr
Wtr
Res'rce
Spec
Wtr Svc
Tech II
Wtr/Swr
Maint
Wrkr II Total
Water Service Upgrade of Existing Service excluding Device Cost
77 5/8" x 3/4" water services and backflow preventer 2.00 9.00 9.00 1.00 18.00 39.00 78 1" water service and backflow preventer 2.00 9.00 9.00 1.00 18.00 39.00 79 1 - 1/2" water service and backflow preventer 2.00 9.00 9.00 1.00 18.00 39.00 80 2" water service and backflow preventer 2.00 9.00 9.00 1.00 18.00 39.00 81 3" water service and backflow preventer 2.00 9.00 9.00 1.00 18.00 39.00 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Water

Eng'r
(Civil)
Assoc
Eng'r
Asst Wtr
S'prntndt
C'mplce
Mgr
Equip
Oper'tr
Facil.

Tech
Office
Spec IV
Prin.

Fee Description
Water Service Upgrade of Existing Service excluding Device Cost
77 5/8" x 3/4" water services and backflow preventer
78 1" water service and backflow preventer
79 1 - 1/2" water service and backflow preventer
80 2" water service and backflow preventer
81 3" water service and backflow preventer
Cost Recovery Information
Meter Backflow
Other
Materials
Equip
Cost
Total
M'tls &
Equip
Total Cost
of Svc
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
+ $0 $0 $332 $1,211 $1,543 = $11,098 $10,613 96% $11,098 100% 5% $485 + $0 $0 $332 $1,211 $1,543 = $11,098 $10,613 96% $11,098 100% 5% $485 + $0 $0 $370 $1,211 $1,581 = $11,136 $10,649 96% $11,135 100% 5% $486 + $0 $0 $370 $1,211 $1,581 = $11,136 $10,649 96% $11,135 100% 5% $486 + $0 $0 $743 $1,211 $1,953 = $11,508 $10,999 96% $11,508 100% 5% $509 City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer

Service Time
Fee Description
Asst Swr
S'prntndt
Code
Enforce
Tech
Equip
Oper'tr
Facil.

Tech Staff Aide
Office
Spec IV
Util Crew
S'prvsr
Wtr/Swr
Maint
Wrkr II Total
Sewer Lateral Cleanout
1 Sewer Lateral Cleanout - 4 inch lateral 2.00 9.00 1.00 9.00 18.00 39.00 2 Sewer Lateral Cleanout - 6 inch lateral or larger 2.00 9.00 1.00 9.00 18.00 39.00 3 Cleanout box only 4.00 4.00
Sewer Lateral Installation
4 4" Sewer Lateral Installation 36.80 36.80 110.40 184.00 5 6" Sewer Lateral Installation 36.80 36.80 110.40 184.00 6 8" Sewer Lateral Installation 36.80 36.80 110.40 184.00 Sewer Lateral Video Inspection
7 Sewer Lateral Video inspection 2.00 2.00 4.00
Encroachment Permit: Field Marking-Sanitary Sewer
8 Up to 50 ft. of excavation 1.00 0.25 1.25
9 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation

0.50 0.50
Fats, Oil and Grease (FOG)
10 FOG Plan Review and Inspection Fee (Building Permits) 12.00 12.00 Short Term Industrial Wastewater Discharge Request
Temporary Waste Water Discharge Permit
11 Application Fee for Short Term Industrial Wastewater Discharge Request

2.00 2.00
12 Short Term Industrial Wastewater Discharge Request
Temporary Waste Water Discharge Permit
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer

Tech Staff Aide
Office
Spec IV
Util Crew
S'prvsr
Wtr/Swr
Maint
Wrkr II
Labor
Cost of
Svc
Mat'ls &
Equip Cost
Total Cost
of Svc
$574 $0 $2,178 $242 $0 $0 $2,457 $4,104 $9,555 + $1,693 = $11,248 $574 $0 $2,178 $242 $0 $0 $2,457 $4,104 $9,555 + $1,875 = $11,430 $0 $0 $0 $0 $0 $0 $0 $912 $912 + $121 = $1,033
$0 $0 $8,906 $0 $0 $0 $10,046 $25,171 $44,123 + $0 = $44,123 $0 $0 $8,906 $0 $0 $0 $10,046 $25,171 $44,123 + $0 = $44,123 $0 $0 $8,906 $0 $0 $0 $10,046 $25,171 $44,123 + $0 = $44,123 $0 $0 $0 $0 $0 $0 $546 $456 $1,002 + $0 = $1,002
$0 $0 $0 $242 $0 $56 $0 $0 $298 + $0 = $298
$0 $0 $0 $121 $0 $0 $0 $0 $121 + $0 = $121
$0 $2,724 $0 $0 $0 $0 $0 $0 $2,724 + $0 = $2,724
$0 $0 $0 $0 $460 $0 $0 $0 $460 + $0 = $460
City of Santa Clara
User and Regulatory Fee Study
Cost of Service Calculation - Sewer

Fee Description
Sewer Lateral Cleanout
1 Sewer Lateral Cleanout - 4 inch lateral
2 Sewer Lateral Cleanout - 6 inch lateral or larger
3 Cleanout box only
Sewer Lateral Installation
4 4" Sewer Lateral Installation
5 6" Sewer Lateral Installation
6 8" Sewer Lateral Installation
Sewer Lateral Video Inspection
7 Sewer Lateral Video inspection
Encroachment Permit: Field Marking-Sanitary Sewer
8 Up to 50 ft. of excavation
9 Over 50 ft. - each additional 50 ft. or fraction thereof of excavation
Fats, Oil and Grease (FOG)
10 FOG Plan Review and Inspection Fee (Building Permits) Short Term Industrial Wastewater Discharge Request
Temporary Waste Water Discharge Permit
11 Application Fee for Short Term Industrial Wastewater Discharge Request
12 Short Term Industrial Wastewater Discharge Request
Temporary Waste Water Discharge Permit
ENR
ENR
Cost Recovery Information
Current
Fee
Current
Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
$2,308 21% $2,423 22% 5% $115
$11,426 100% $11,429 100% 0% $3
$360 35% $378 37% 5% $18
$42,307 96% $44,123 100% 4% $1,816
$42,307 96% $44,123 100% 4% $1,816
$42,307 96% $44,123 100% 4% $1,816
$484 48% $508 51% 5% $24
$285 96% $297 100% 4% $12
$116 96% $121 100% $5
$2,611 96% $2,724 100%
n/a - new n/a - new $460 100% n/a - new n/a - new
($5.29 /
HCF or
$7.07 /
1000 gal)
($5.29 /
HCF or
$7.07 /
1000 gal)
0% $0
City of Santa Clara
User and Regulatory Fee Study ENR
Cost of Service Calculation - Sewer ENR
Cost of Service
Service Time $242 $228 Cost Recovery Information
Fee Description
Pump
Mtc Tech -
Solar
Wtr /Swr
Maint
Worker II Total
Pump
Mtc Tech -
Solar
Wtr /Swr
Maint
Worker II Total
Current
Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery
Proposed
Fee
Change %
Proposed
Fee
Change $ Notes
1 Solar Pool Heating System Installation Fee
a) Base Fee 24.00 48.00 72.00 $5,808 $10,944 $16,752 $5,071 30% $5,324 32% 5% $253 b) Per Panel 1.50 3.00 4.50 $363 $684 $1,047 $295 28% $309 30% 5% $14 2 Solar domestic hot water installation fee
a) Single-family Actual Cost Actual Cost
b) Multi-family Actual Cost Actual Cost
3 Solar Domestic Hot Water System Panel Removal &
Replacement Fee - per panel

8.00 8.00 16.00 $1,936 $1,824 $3,760 $594 16% $623 17% 5% $29 4 Solar pool heating system system panel removal and
replacement fee - per panel

8.00 8.00 16.00 $1,936 $1,824 $3,760 $360 10% $378 10% 5% $18 City of Santa Clara
Cost of Service Study for Analyzing User and Regulatory Fees Overview of Proposed Changes
Fee Description
Unchanged
or
Relatively
Changes
Between
3% and 10%
Changes
Greater
than 10%
Decrease
Fee New Fee Total
Unchanged
or
Relatively
Changes
Between
3% and 10%
Changes
Greater
than 10%
Decrease
Fee New Fee Total
1 Fire Community Risk Reduction Fees 16 127 47 1 5 196 8% 65% 24% 1% 3% 100% 2 Fire Operations, Training, and Resources Fees 3 11 3 2 0 19 16% 58% 16% 11% 0% 100% 3 Electric Fees 19 8 5 1 1 34 56% 24% 15% 3% 3% 100%
4 Building Fees 132 7 3 32 1 175 75% 4% 2% 18% 1% 100%
5 Planning Fees 12 65 0 0 11 88 14% 74% 0% 0% 13% 100%
6 Housing Fees 19 5 3 1 0 28 68% 18% 11% 4% 0% 100%
7 PW Engineering and Encroachment Permit Fees 79 13 0 2 1 95 83% 14% 0% 2% 1% 100% 8 PW Streets / Storm Drain / Solid Waste Fees 8 10 10 0 0 28 29% 36% 36% 0% 0% 100% 9 Police Fees 29 6 11 17 0 63 46% 10% 17% 27% 0% 100%
10 Water & Sewer Fees 13 31 40 24 2 110 12% 28% 36% 22% 2% 100% 11 Assistant City Clerk Administrative Fees 5 0 0 0 0 5 100% 0% 0% 0% 0% 100% 12 Finance / Municipal Services Fees 20 0 0 0 0 20 100% 0% 0% 0% 0% 100% 13 Library Fees 8 0 0 0 0 8 100% 0% 0% 0% 0% 100%
14 Cemetery Fees 143 0 0 0 0 143 100% 0% 0% 0% 0% 100%
15 Parks and Recreation Fees 70 0 0 0 0 70 100% 0% 0% 0% 0% 100% Total 576 283 122 80 21 1,082 53% 26% 11% 7% 2% 100%

0.5323 0.2616 0.1128 0.0739 0.0194

City Council and Authorities ConcurrentApril 9, 2024

City Council and Authorities Concurrent
April 9, 2024