City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
4:30 PMTuesday, April 23, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
Closed Session - 4:30 PM | Study Session - 5:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Units #5, 7 & 8 - City of Santa Clara Employees Association Santa Clara Police Officers Association Unit #2
24-431
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
If additional time is required, Council will adjourn back into Closed Session immediately following the Regular Meeting.
5:00 PM STUDY SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
2.A Study Session: Update on the Santa Clara Valley
Transportation Authority's BART Silicon Valley Phase II Extension Project
24-80
Note and file this report and provide any feedback to
the VTA.
Recommendation:
2.B Presentation of Voter Research Survey Results for a November 2024 Ballot Measure
24-178
Provide initial feedback on survey results and note
and file the report.
Recommendation:
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3.A Proclamation of April as Autism Acceptance Month24-1478
3.B Proclamation of Courageous Kids Day in the City of Santa Clara24-239
3.C Proclaim May 1, 2024 as Law Day in the City of Santa Clara24-242
3.D Proclamation of Drinking Water Week May 5-11, 202424-394
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Board, Commissions and Committee Minutes24-07
Note and file the Minutes of:
Americans with Disabilities Act Committee - May 18,
2023
Bicycle & Pedestrian Advisory Committee - October
23, 2023
Board of Library Trustees - March 4, 2024
Cultural Commission - March 4, 2024
Governance and Ethics Committee - December 4,
2023
Parks & Recreation Commission - March 19, 2024
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.B Action on the Federal and State Income Tax Exempt Reporting for Fiscal Year 2022/2023
24-1611
Authorize the Executive Director, or designee, to file
the 2022 Internal Revenue Service Form 990 (Return
of Organization Exempt from Income Tax) and the
State of California Form 199 (Exempt Organization
Annual Information Return) on behalf of the City of
Santa Clara Public Facilities Financing Corporation.
Recommendation:
4.C Action to Accept a $ 963,000 Award from FY 2024 Federal Appropriations Community Project Funding/Congressionally Directed Spending in Support of the Public Safety
Communications Infrastructure Project and to Approve the Related Budget Amendments
24-282
1. Accept and approve FY 2024 Federal
Appropriations Committee Community Project
Funding/Congressionally Directed Spending
(CPFCDS) funding to support the Public Safety
Communications Infrastructure Project ($963,000);
2. Approve the following FY 2023/24 budget
amendments:
a. In the Communication Acquisitions
Fund, recognize Revenue from Other
Agencies in the amount of $963,000
and increase the Capital Outlay budget
in the amount of $963,000 (five
affirmative Council votes required to
appropriate additional revenue); and
3. Authorize the City Manager and Finance
Director to sign any and all documents required
to accept the described funding in final forms
approved by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.D Action on Amendment No. 1 to the Agreement with David L .
Gates & Associates, Inc. for Design Professional Services for the Henry Schmidt Park Playground Rehabilitation Project 24-91
1. Approve and authorize the City Manager to execute
Amendment No. 1 to the Agreement for Design
Professional Services with David L. Gates &
Associates, Inc. for the Henry Schmidt Park
Playground Rehabilitation Project in the amount
not-to-exceed $507,546, in a final form approved
by the City Attorney; and
2. Authorize the City Manager to make minor
modifications to the Agreement, including time
extensions, if needed.
Recommendation:
4.E Action on Amendment No. 2 with Life Scan Wellness Center for Occupational Medical Services for Santa Clara Fire Department Personnel
24-102
1. Authorize the City Manager to execute
Amendment No. 2 with Life Scan Wellness Center
for occupational medical services for Fire
Department personnel to increase the amount of
the agreement by $138,880 and to extend the term
of the agreement through April 30, 2025, for a
revised not-to-exceed maximum compensation of
$377,427; and
2. Authorize the City Manager to exercise an optional
extension for one additional year through April 30,
2026, pursuant to the terms and limitations of the
Second Revised Exhibit B1, subject to the
appropriation of funds, and in a form approved by
the City Attorney.
Recommendation:
4.F Action on Amendment No. 4 to the Agreement with InfoSend, Inc. for Utility Billing Print and Mail Services to Extend the Term by Six Months and Increase the Maximum Compensation by
$280,000
24-306
Authorize the City Manager to execute Amendment
No. 4 to the Agreement with InfoSend, Inc. to extend
the term of the Agreement by six months ending on
December 31, 2024 and increase the maximum
compensation by $280,000 to $2,660,000.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.G Action on a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
24-1597
1. Adopt a Resolution of Intention to order that the
alternative method for the levy of benefit
assessment be made applicable to the City of
Santa Clara Parking Maintenance District No. 122;
2. Set a hearing date of June 4, 2024 to approve the
Director’s Report FY 2024/25; and
3. Authorize the publication, mailing, and posting of
the Notice of Public Hearing as stated in the
Resolution of Intention.
Recommendation:
4.H Action on Software Licenses and Subscription Renewal Order with Accela, Inc. for Citizen Request Management Software (MySantaClara)
24-286
1. Authorize the City Manager to execute the
Renewal Order Form with Accela, Inc., pursuant to
the terms of the Master SaaS Agreement, for
subscription and support services, covering the
period from November 9, 2023 to November 10,
2024, for the Citizen Request Management
Software, with a not-to-exceed maximum amount
of $35,696.57, for a total cumulative amount of
$254,410.10; and
2. Authorize the City Manager to negotiate and
execute future Renewal Order Forms pursuant to
the terms of the Master SaaS Agreement to
continue receiving subscription and support
services from Accela, Inc. for as long as the
Citizen Request Management Software is used by
the City, subject to the appropriation of funds and
the review and approval as to form by the City
Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.I Action on Authorizing the Use of City Electric Forces for a Project Located at 80 Saratoga Avenue
24-339
1. Determine the proposed action is exempt from
CEQA pursuant to Section 15303 (Class 3 - New
Construction or Conversion of Small Structures) of
Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public work
located at 80 Saratoga Avenue are better
performed by the City with its own employees
based on the information set forth in this Report to
Council and authorize the performance of this
public work consistent with this authorization.
Recommendation:
4.J Informational Report on 2024 Q1 Legislative Updates24-227
1. Note and file the informational report on 2024
Q1 legislative updates.
Recommendation:
4.K Adoption of a Resolution of Intention for Maintenance District No. 183 - Santa Clara Convention Center Complex
24-75
1. Adopt a Resolution of Intention to order that the
alternative method for the levy of benefit
assessment be made applicable to the Santa Clara
Convention Center Complex Maintenance District
No. 183;
2. Set a hearing date of June 4, 2024 to approve the
Director’s Report FY 2024/25; and
3. Authorize the publication, mailing, and posting of
the Notice of Public Hearing as stated in the
Resolution of Intention.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.L Authorize the Mayor to Execute an Agreement with Daniel Keen in the amount of $ 50,000 to Facilitate the Performance Evaluation Process for Council Appointees (City Manager and City Attorney)
24-348
Authorize the Mayor to execute a Services Agreement
with Daniel Keen in the amount of $50,000 for a term
through December 31, 2025, and two, one year
options to extend the term through December 31,
2027 if both options are exercised, to facilitate the
Performance Appraisal Process for each Council
Appointee (City Manager and City Attorney) in a final
form approved by the City Attorney’s Office.
Recommendation:
4.M Action on Addition of a New Limited -Term (5-year) Assistant Director of Electric Utility Position for Silicon Valley Power to Support Delivery of System Expansion Capital Projects
24-354
That the City Council approve the addition of a new
Limited-Term Assistant Director of Electric Utility
Position for Silicon Valley Power to Support Delivery
of the System Expansion Capital Projects.
Recommendation:
4.N Action to Approve Official Travel Request from Councilmember Kevin Park for the AAPI LeaD (Leadership Elected and
AppointeD) Summit
24-391
Action on approval for Official Travel Request from
Councilmember Kevin Park for the inaugural AAPI
LeaD Summit.
Recommendation:
4.O Action on a Resolution Revising the Council and
Authorities/Stadium Authority Regular Meetings Dates for the 2024 Calendar Year
24-398
Adopt a Resolution revising the Council and
Authorities/Stadium Authority regular meeting dates
for the 2024 calendar year to reflect the cancelation of the November 5, 2024 meeting and to set November
12, 2024 as a Joint Council and Authorities
Concurrent/Stadium Authority regular meeting.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
4.P Action to Waive Second Reading and Adopt Ordinance No . 2068 to Authorize the Substantial Building, Construction, Reconstruction, and Development of Henry Schmidt Park in Accordance with the Updated Henry Schmidt Master Plan
24-422
Waive Second Reading and Adopt Ordinance No.
2068 to Authorize the Substantial Building,
Construction, Reconstruction, and Development of
Henry Schmidt Park in Accordance with the Updated
Henry Schmidt Master Plan.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
5. Update on the George F. Haines International Swim Center (ISC)
24-336
It is recommended that the City Council:
1. Note and file the report.
Recommendation:
6. Public Hearing: Action on the Adoption of the FY 2024/25 Proposed Municipal Fee Schedule
24-101
1. Approve Resolution Adopting the “City of Santa
Clara 2024/25 Municipal Fee Schedule” with an
effective date of July 1, 2024, which (1) sets new
Fees; (2) amends existing Fees; (3) retains
unchanged Fees for various City departments; and
(4) deletes certain fees.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
7. Action on Proposed Changes to the City ’s 4th of July Special Event Activities and an Amendment to Silicon Valley Power ’s Sponsorship List of Annual Events and Activities to Include Sponsorship of the 4th of July Fireworks Show in the Amount of $50,000
24-433
1. Authorize the City Manager to continue
negotiations with Mission College and Great
America and take all necessary steps to host
and provide services for the 2024 All-City
Picnic and Fireworks Extravaganza in
alignment with the plan outlined in this Report;
and
2. Approve the addition of the 4th of July
Fireworks show to Silicon Valley Power’s List
of Annual Sponsorships in the amount of
$50,000.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, May 7, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda April 23, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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