City of Santa Clara
Meeting Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/23/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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Closed Session - 4:30 PM | Study Session - 5:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 4:36 p.m.
Confirmation of Quorum
1. 24-431
Public Comment
Assistant City Clerk Pimentel confirmed a quorum of the Council.
Assistant City Clerk Pimentel announced that Councilmember Jain would be participating remotely under the provision of AB2449 due to an illness.
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Units #5, 7 & 8 - City of Santa Clara Employees Association Santa Clara Police Officers Association Unit #2
There were none.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting into Closed Session at 4:37 p.m. 5:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 5:40 p.m.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum of the Council.
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2.A 24-80 Study Session: Update on the Santa Clara Valley Transportation Authority's BART Silicon Valley Phase II Extension Project Recommendation: Note and file this report and provide any feedback to the VTA.
Valley Transportation Agency (VTA) Chief Managing Officer Tom Maguire gave a PowerPoint presentation on the VTA's Bay Area Rapid Transport (BART) Silicon Valley Phase II Extension Project update.
Bernice Alaniz of VTA continued the presentation on the Santa Clara Station Configuration Update.
Council questions followed.
Mr. Maguire, Ms. Alaniz and Erica Roecks with VTA addressed Council questions and concerns.
Council questions continued.
Public Comment:
John Haggerty
2.B 24-178
Presentation of Voter Research Survey Results for a November 2024 Ballot Measure
Recommendation:
Provide initial feedback on survey results and note and file the report.
Corey O’Neil of Tulchin Research gave a PowerPoint presentation on the Santa Clara Infrastructure poll for a potential November 2024 ballot measure.
Council questions followed.
City Manager Grogan, Mr. O’Neil, and Jared Boigon from TeamCivX responded to Council questions.
Public Comment:
John Haggerty
Kirk Vartan
Public Speaker
City Manager Grogan gave closing remarks.
Mayor Gillmor called for a meeting recess at 7:30 p.m.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING
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Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 7:39 p.m.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Park recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel announced that
Council/Boardmember Jain would be participating remotely under the provision of AB2449 due to illness.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves and who they represent.
Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there was no reportable action taken in Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor moved Item 6 to be heard after Public Presentations.
SPECIAL ORDER OF BUSINESS
3.A 24-1478 Proclamation of April as Autism Acceptance Month Mayor Gillmor, on behalf of the Council, proclaimed April as Autism Acceptance Month. Pacific Autism Center for Education Executive Director Kurt Ohlfs accepted the proclamation and gave a few remarks.
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3.B 24-239
3.C 24-242
3.D 24-394
CONSENT CALENDAR
Proclamation of Courageous Kids Day in the City of Santa Clara Mayor Gillmor, on behalf of the Council, proclaimed May 12 as Courageous Kids Day in the City of Santa Clara. American Cancer Society and Courageous Kids Day founder Gay Crawford accepted the proclamation and gave a few remarks.
Proclaim May 1, 2024 as Law Day in the City of Santa Clara Mayor Gillmor, on behalf of the Council, proclaimed May 1 as Law Day in the City of Santa Clara. City Attorney Googins accepted the proclamation and gave a brief presentation on Law Day.
Proclamation of Drinking Water Week May 5-11, 2024
Mayor Gillmor, on behalf of the Council, proclaimed May 5-11, 2024 as Drinking Water Week. Water and Sewer Director Welling accepted the proclamation and gave a few remarks.
Mayor Gillmor stated that she is abstaining on voting on Item 4.G due to a potential conflict of interest as her office is located in the Franklin Mall.
Councilmember Watanabe pulled Item 4.C.
Councilmember Jain pulled Item 4.G and Item 4.K.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the balance of the Consent Calendar.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
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4.A 24-07 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Americans with Disabilities Act Committee - May 18, 2023 Bicycle & Pedestrian Advisory Committee - October 23, 2023 Board of Library Trustees - March 4, 2024
Cultural Commission - March 4, 2024
Governance and Ethics Committee - December 4, 2023
Parks & Recreation Commission - March 19, 2024
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to note and file the minutes of the May 18, 2023 Americans with Disabilities Act Committee; October 23, 2023 Bicycle & Pedestrian Advisory Committee; March 4, 2024 Board of Library Trustees; March 4, 2024 Cultural Commission; December 4, 2023 Governance and Ethics Committee; and March 19, 2024 Parks & Recreation Commission.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.B 24-1611
Action on the Federal and State Income Tax Exempt Reporting for Fiscal Year 2022/2023
Recommendation:
Authorize the Executive Director, or designee, to file the 2022 Internal Revenue Service Form 990 (Return of Organization Exempt from Income Tax) and the State of California Form 199 (Exempt Organization Annual Information Return) on behalf of the City of Santa Clara Public Facilities Financing Corporation.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the Executive Director, or designee, to file the 2022 Internal Revenue Service Form 990 (Return of Organization Exempt from Income Tax) and the State of California Form 199 (Exempt Organization Annual Information Return) on behalf of the City of Santa Clara Public Facilities Financing Corporation.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.D 24-91 Action on Amendment No. 1 to the Agreement with David L. Gates & Associates, Inc. for Design Professional Services for the Henry Schmidt Park Playground Rehabilitation Project
Recommendation:
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Design Professional Services with David L. Gates & Associates, Inc. for the Henry Schmidt Park Playground Rehabilitation Project in the amount not-to-exceed $507,546, in a final form approved by the City Attorney; and
2. Authorize the City Manager to make minor modifications to the Agreement, including time extensions, if needed.
eComment:
Susan Hinton
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Design
Professional Services with David L. Gates & Associates, Inc. for the Henry Schmidt Park Playground Rehabilitation Project in the amount not-to-exceed $507,546, in a final form approved by the City Attorney; and to authorize the City Manager to make minor modifications to the Agreement, including time extensions, if needed.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
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4.E 24-102 Action on Amendment No. 2 with Life Scan Wellness Center for Occupational Medical Services for Santa Clara Fire Department Personnel Recommendation: 1. Authorize the City Manager to execute Amendment No. 2 with Life Scan Wellness Center for occupational medical services for Fire Department personnel to increase the amount of the agreement by $138,880 and to extend the term of the agreement through April 30, 2025, for a revised not-to-exceed maximum compensation of $377,427; and
2. Authorize the City Manager to exercise an optional extension for one additional year through April 30, 2026, pursuant to the terms and limitations of the Second Revised Exhibit B1, subject to the appropriation of funds, and in a form approved by the City Attorney.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the City Manager to execute Amendment No. 2 with Life Scan Wellness Center for occupational medical services for Fire Department personnel to increase the amount of the agreement by $138,880 and to extend the term of the agreement through April 30, 2025, for a revised not-to-exceed maximum compensation of $377,427; and to authorize the City Manager to exercise an optional extension for one additional year through April 30, 2026, pursuant to the terms and limitations of the second revised Exhibit B1, subject to the appropriation of funds, and in a form approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.F 24-306
Action on Amendment No. 4 to the Agreement with InfoSend, Inc. for Utility Billing Print and Mail Services to Extend the Term by Six Months and Increase the Maximum Compensation by $280,000
Recommendation:
Authorize the City Manager to execute Amendment No. 4 to the Agreement with InfoSend, Inc. to extend the term of the Agreement by six months ending on December 31, 2024 and increase the maximum compensation by $280,000 to $2,660,000.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the City Manager to execute Amendment No. 4 to the Agreement with InfoSend, Inc. to extend the term of the Agreement by six months ending on December 31, 2024 and increase the maximum compensation by $280,000 to
$2,660,000.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.H 24-286 Action on Software Licenses and Subscription Renewal Order with Accela, Inc. for Citizen Request Management Software (MySantaClara) Recommendation: 1. Authorize the City Manager to execute the Renewal Order Form with Accela, Inc., pursuant to the terms of the Master SaaS Agreement, for subscription and support services, covering the period from November 9, 2023 to November 10, 2024, for the Citizen Request Management Software, with a not-to-exceed maximum amount of $35,696.57, for a total cumulative amount of $254,410.10; and
2. Authorize the City Manager to negotiate and execute future Renewal Order Forms pursuant to the terms of the Master SaaS Agreement to continue receiving subscription and support services from Accela, Inc. for as long as the Citizen Request Management Software is used by the City, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the City Manager to execute the Renewal Order Form with Accela, Inc., pursuant to the terms of the Master SaaS Agreement, for subscription and support services, covering the period from November 9, 2023 to November 10, 2024, for the Citizen Request Management Software, with a not-to-exceed maximum amount of $35,696.57, for a total cumulative amount of $254,410.10; and to authorize the City Manager to negotiate and execute future Renewal Order Forms pursuant to the terms of the Master SaaS Agreement to continue receiving subscription and support services from Accela, Inc. for as long as the Citizen Request Management Software is used by the City, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.I 24-339 Action on Authorizing the Use of City Electric Forces for a Project Located at 80 Saratoga Avenue
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public work located at 80 Saratoga Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and to declare and determine in accordance with Section 1310 of the City Charter that the public work located at 80 Saratoga Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.J 24-227
Informational Report on 2024 Q1 Legislative Updates
Recommendation: 1. Note and file the informational report on 2024 Q1 legislative updates.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to note and file the informational report on 2024 Q1 legislative updates.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
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4.L 24-348 Authorize the Mayor to Execute an Agreement with Daniel Keen in the amount of $50,000 to Facilitate the Performance Evaluation Process for Council Appointees (City Manager and City Attorney)
Recommendation:
Authorize the Mayor to execute a Services Agreement with Daniel Keen in the amount of $50,000 for a term through December 31, 2025, and two, one year options to extend the term through December 31, 2027 if both options are exercised, to facilitate the Performance Appraisal Process for each Council Appointee (City Manager and City Attorney) in a final form approved by the City Attorney’s Office.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the Mayor to execute a Services Agreement with Daniel Keen in the amount of $50,000 for a term through December 31, 2025, and two, one year options to extend the term through December 31, 2027 if both options are exercised, to facilitate the Performance Appraisal Process for each Council Appointee (City Manager and City Attorney) in a final form approved by the City Attorney’s Office.
4.M 24-354
Action on Addition of a New Limited-Term (5-year) Assistant Director of Electric Utility Position for Silicon Valley Power to Support Delivery of System Expansion Capital Projects
Recommendation:
That the City Council approve the addition of a new Limited-Term Assistant Director of Electric Utility Position for Silicon Valley Power to Support Delivery of the System Expansion Capital Projects.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the addition of a new
Limited-Term Assistant Director of Electric Utility position for Silicon Valley Power to support delivery of the System Expansion Capital Projects.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.N 24-391
Action to Approve Official Travel Request from Councilmember Kevin Park for the AAPI LeaD (Leadership Elected and AppointeD) Summit Recommendation:
Action on approval for Official Travel Request from Councilmember Kevin Park for the inaugural AAPI LeaD Summit.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the official travel request from Councilmember Kevin Park for the inaugural AAPI LeaD Summit.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.O 24-398
Action on a Resolution Revising the Council and Authorities/Stadium Authority Regular Meetings Dates for the 2024 Calendar Year Recommendation:
Adopt a Resolution revising the Council and Authorities/Stadium Authority regular meeting dates for the 2024 calendar year to reflect the cancelation of the November 5, 2024 meeting and to set November 12, 2024 as a Joint Council and Authorities Concurrent/Stadium Authority regular meeting.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to adopt Resolution 24-9315 revising the Council and Authorities/Stadium Authority regular meeting dates for the 2024 Calendar Year to reflect the cancellation of the November 5, 2024 meeting to set November 12, 2024 as Joint Council and Authorities Concurrent/Stadium Authority regular meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
4.P 24-422
Action to Waive Second Reading and Adopt Ordinance No. 2068 to Authorize the Substantial Building, Construction, Reconstruction, and Development of Henry Schmidt Park in Accordance with the Updated Henry Schmidt Master Plan
Recommendation:
Waive Second Reading and Adopt Ordinance No. 2068 to Authorize the Substantial Building, Construction, Reconstruction, and Development of Henry Schmidt Park in Accordance with the Updated Henry Schmidt Master Plan.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to waive second reading and adopt Ordinance No. 2068 to authorize the substantial building, construction, reconstruction, and development of Henry Schmidt Park in accordance with the updated Henry Schmidt Master Plan.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
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PUBLIC PRESENTATIONS
Tom Freitas spoke about providing activities for seniors and spoke about the upcoming Health and Wellness Fair.
Kirk Vartan gave a PowerPoint presentation on the FIFA Agreement.
James Rowen provided comments on local government.
PUBLIC HEARING/GENERAL BUSINESS
6. 24-101 Public Hearing: Action on the Adoption of the FY 2024/25 Proposed Municipal Fee Schedule
Recommendation:
1. Approve Resolution Adopting the “City of Santa Clara 2024/25 Municipal Fee Schedule” with an effective date of July 1, 2024, which (1) sets new Fees; (2) amends existing Fees; (3) retains unchanged Fees for various City departments; and (4) deletes certain fees.
City Manager Grogan introduced this item.
Finance Director Lee gave a PowerPoint presentation on the proposed FY 2024/25 Municipal Fee Schedule.
Council questions followed.
Public Comments:
Mike Walke
Linda Pascual
Public Speaker (3)
Tom Freitas
Finance Director Lee and Assistant City Manager/Acting Parks and Recreation Director Bojorquez responded to Council questions.
Council discussion ensued.
A motion was made by Councilmember Watanabe, seconded by Mayor Gillmor, to approve Resolution 24-9316 adopting the City of Santa Clara 2024/25 Municipal Fee Schedule with an effective date of July 1, 2024; repeal fees for nonprofit youth sport groups, direct staff to revisit the Wade Brummel scholarship program; and direct staff to use naming right fees to offset the repeal of the nonprofit youth sport groups fees.
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Aye: Councilmember Watanabe, Councilmember Chahal, Vice Mayor Becker, and Mayor Gillmor
4 -
Nay: Councilmember Hardy, Councilmember Park, and Councilmember Jain
3 -
Mayor Gillmor called for a meeting recess at 10:37 p.m. and reconvened at 10:47 p.m.
Vice Mayor Becker requested to reconsider the vote on Item 6.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to reconsider the motion for Item 6.
Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -
A motion was made by Councilmember Chahal, seconded by Mayor Gillmor, to approve Resolution 24-9316 adopting the City of Santa Clara 2024/25 Municipal Fee Schedule with an effective date of July 1, 2024; repeal field use fees for nonprofit youth sport groups, direct staff to revisit the Wade Brummel scholarship program; and direct staff to use naming right fees to offset the repeal of the nonprofit youth sport groups field use fees.
The motion failed.
Aye: Councilmember Watanabe, Councilmember Chahal, and Mayor Gillmor
3 -
Nay: Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
4 -
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve staff recommendation with the direction that staff study the impact of removing fees for non-profit youth sports fees.
The motion failed.
Aye: Councilmember Hardy, Councilmember Park, and Councilmember Jain
3 -
Nay: Councilmember Watanabe, Councilmember Chahal, Vice Mayor Becker, and Mayor Gillmor
4 -
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A motion was made by Councilmember Watanabe, seconded by Councilmember Chahal,to approve Resolution 24-9316 adopting the City of Santa Clara 2024/25 Municipal Fee Schedule with an effective date of July 1, 2024 and direct staff to revisit the Wade Brummel Scholarship Program and fees associated; direct staff to look into fee waivers for the non-profit youth sports group for the use of the sports fields and fee waivers for youth sports programs overall.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -
Nay: Mayor Gillmor1 -
5. 24-336
Update on the George F. Haines International Swim Center (ISC) Recommendation: It is recommended that the City Council:
1. Note and file the report.
City Manager Grogan introduced the item.
Assistant City Manager/Acting Parks and Recreation Director Bojorquez gave a PowerPoint presentation update on the George F.
Haines International Swim Center.
Council questions followed.
Public Comment:
Vikas Gupta
Public Speaker (2)
Edward Strine
A motion was held by Councilmember Hardy, seconded by Vice Mayor Becker, to note and file the report.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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7. 24-433 Action on Proposed Changes to the City’s 4th of July Special Event Activities and an Amendment to Silicon Valley Power’s Sponsorship List of Annual Events and Activities to Include Sponsorship of the 4th of July Fireworks Show in the Amount of $50,000
Recommendation:
1. Authorize the City Manager to continue negotiations with Mission College and Great America and take all necessary steps to host and provide services for the 2024 All-City Picnic and Fireworks Extravaganza in alignment with the plan outlined in this Report; and
2. Approve the addition of the 4th of July Fireworks show to Silicon Valley Power’s List of Annual Sponsorships in the amount of $50,000.
Assistant City Manager/Acting Parks and Recreation Director Bojorquez gave a PowerPoint presentation on the proposed changes to the 4th of July Special Event Activities.
Council comments followed.
Acting Fire Chief Ray and Police Chief Nikolai provided feedback on the use of Central Park for 4th of July special event activities.
Public Comment:
Edward Strine
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to authorize the City Manager to continue negotiations with Mission College and Great America and take all necessary steps to host and provide services for the 2024 All-City Picnic and Fireworks Extravaganza in alignment with the plan outlined in this Report; and approve the addition of the 4th of July Fireworks show to Silicon Valley Power’s List of Annual Sponsorships in the amount of $50,000.
Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -
CONSENT ITEMS PULLED FOR DISCUSSION
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4.C 24-282 Action to Accept a $963,000 Award from FY 2024 Federal Appropriations Community Project Funding/Congressionally Directed Spending in Support of the Public Safety Communications Infrastructure Project and to Approve the Related Budget Amendments
Recommendation:
1. Accept and approve FY 2024 Federal Appropriations Committee Community Project Funding/Congressionally Directed Spending (CPFCDS) funding to support the Public Safety Communications Infrastructure Project ($963,000);
2. Approve the following FY 2023/24 budget amendments:
a. In the Communication Acquisitions Fund, recognize Revenue from Other Agencies in the amount of $963,000 and
increase the Capital Outlay budget in the amount of
$963,000 (five affirmative Council votes required to
appropriate additional revenue); and
3. Authorize the City Manager and Finance Director to sign any and all documents required to accept the described funding in final forms approved by the City Attorney.
Councilmember Watanabe pulled item 4.C to thank staff for their work in obtaining the award.
A motion was made by Councilmember Watanabe, seconded by Vice Mayor Becker, to accept and approve FY 2024 Federal Appropriations Committee Community Project
Funding/Congressionally Directed Spending (CPFCDS) funding to support the Public Safety Communications Infrastructure Project ($963,000); approve the following FY 2023/24 budget amendments:
a) In the Communication Acquisitions Fund, recognize Revenue from Other Agencies in the amount of $963,000 and increase the Capital Outlay budget in the amount of $963,000; and authorize the City Manager and Finance Director to sign any and all documents required to accept the described funding in final forms approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.K 24-75 Adoption of a Resolution of Intention for Maintenance District No. 183 - Santa Clara Convention Center Complex
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183;
2. Set a hearing date of June 4, 2024 to approve the Director’s Report FY 2024/25; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Councilmember Jain pulled this Item questions.
Council questions followed.
Public Works Director Mobeck and City Manager Grogan addressed Council questions and concerns.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to adopt Resolution of Intention 24-9317 to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; set a hearing date of June 4, 2024 to approve the Director’s Report FY 2024/25; and authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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4.G 24-1597 Action on a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122;
2. Set a hearing date of June 4, 2024 to approve the Director’s Report FY 2024/25; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Mayor Gillmor recused herself from this item due to potential conflict as her office is located in the Franklin Mall and left the dais at 12:56 a.m.
Vice Mayor Becker presided over this item.
Councilmember Jain pulled this item for discussion and questions.
Council questions followed.
City Manager Grogan, City Attorney Googins, and Public Works Director Mobeck addressed Council questions and concerns.
A motion was made by Councilmember Jain to terminate the contract for this maintenance district.
Council discussion followed.
Councilmember Jain withdrew his motion.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to adopt a Resolution of Intention 24-9318 to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; set a hearing date of June 4, 2024 to approve the Director’s Report FY 2024/25; authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention; direct staff to consider whether its allowed to charge a fee based on Proposition 218, look into paid parking and electric charging stations.
Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: Councilmember Watanabe1 -
Recused: Mayor Gillmor1 -
04/23/2024Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Meeting Minutes
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Councilmember Park reported that he attended the CalCities Leadership Conference and reminded the community that Relay for Life is this Saturday.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan noted that the tents and postcards placed on the dais are reminders for water conservation and he requested that the Mayor and Council share it with local businesses.
ADJOURNMENT
A motion was made by Council/Boardmember Watanabe, seconded by Vice Mayor/Chari Becker, to adjourn the meeting on April 24, 2024 at 1:38 a.m. in memory of Mary Dorothy Silveira Ristoph.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
24-457
Post Meeting Material
The next regular scheduled meeting is on Tuesday, May 7, 2024 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
MEETING DISCLOSURES
Meeting Minutes 04/23/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City. Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Assistant City Clerk/Secretary
City of Santa Clara Page 21 Printed on 04/30/2024