Agenda packet — City Council and Authorities Concurrent, May 13, 2024

City of Santa Clara
Agenda
Call and Notice Special Meeting
City Council
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMMonday, May 13, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

Page 1 of 3 ends

Call and Notice Special Meeting
City Council
Meeting Agenda May 13, 2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on May 13, 2024 at 5:30 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them. 5:30 PM SPECIAL COUNCIL MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

INTERVIEWS

1.A Interviews and Action to Appoint One Applicant to the Bicycle and Pedestrian Advisory Committee
to Serve a Partial Term
Ending June 30, 2025
24-501

1. Appoint one Applicant to the Bicycle and
Pedestrian Advisory Committee to Serve One
Partial Term Ending June 30, 2025; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur
Recommendation:

1.B Interviews and Action to Appoint Two Applicants to the Board of Library Trustees to Serve
a Full Term each Ending June 30,
2028
24-505

1. Appoint Two (2) Applicants to the Board of Library
Trustees to Serve Two Full Terms each Ending
June 30, 2028; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur
Recommendation:

1.C Interviews and Action to Appoint One Applicant to the Civil Service Commission to Serve a Full Term Ending June 30, 2028 24-504

1. Appoint one Applicant to the Civil Service
Commission to Serve One Full Term Ending June
30, 2028; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur
Recommendation:

ADJOURNMENT
The next scheduled special meeting is on Tuesday, May 14, 2024 in the City Hall Council Chambers.

Page 2 of 3 ends

Call and Notice Special Meeting
City Council
Meeting Agenda May 13, 2024

Page 3 of 3 ends

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken sh should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-501 Agenda Date: 5/13/2024

REPORT TO COUNCIL

SUBJECT
Interviews and Action to Appoint One Applicant to the Bicycle and Pedestrian Advisory Committee to Serve a Partial Term Ending June 30, 2025

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
At the February 6, 2024 City Council meeting, Council declared a vacancy on the Bicycle and Pedestrian Advisory Committee for one partial term ending June 30, 2025.

Advertising of the vacancy was done via the City’s website, social media outlets. The City Clerk’s Office also emailed vacancy notification to all parties listed on the email vacancy interest list.

DISCUSSION
The City Clerk’s Office held a recruitment for six weeks and received four (4) applications by the March 22, 2024 5:00 p.m. application deadline.

A past practice has been that upon appointment to fill a vacancy, the City Council may choose to establish an eligibility list with an applicant(s) of their choice for six months should a vacancy arise.

The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:

1. Hung G. Duong*

2. Guillermo Jenaro Rabadan

3. Abinas Roy *

4. Jacob Thiede
*Applied to Cultural Commission
Each candidate met the requirement of being a resident of the City of Santa Clara and have each submitted proof of residency.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
City of Santa Clara Printed on 5/10/2024Page 1 of 2
powered by Legistar™
24-501 Agenda Date: 5/13/2024
There is no additional cost to the City other than administrative staff time and expense.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Appoint one Applicant to the Bicycle and Pedestrian Advisory Committee to Serve One Partial Term Ending June 30, 2025; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Applications

2. Voting Guidelines
City of Santa Clara Printed on 5/10/2024Page 2 of 2
powered by Legistar™
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Signature*
Date
3/2212024
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City p<llicy directs all adviSOI}' body me moors not to vote on matters where thoro exists a p<llontial conflict of interest. Would you be willing to abstain from voting if such a conflict arises?* •~ r~
Signature
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311112024
~ ~1tJt~fClara Application For Bicycle and Pedestrian Advisory Committee ~l ll\lC,i,>1 .. J!'ol~r.,.,~~
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Personal Information
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352.51KB
1,07MB

RECIBVED
MAR 157024
City Clerk's Office
City of Santa Clara
From Date ToO.tt
From Date To Date

1. J\et»en ana; dcydiG\ and\'.81korf.::,-30yea,-s, usi03ittorofficeC()fT(l'lJ'!etindgpn,\01'ko.t, rwealion. andexettise.

2. Fi11i,ess. Enthusiast: t,.+,, passicn for 61nes:s mothetes ma to adl.ocat~ W safe -3rxl acces.sit:fo v.<lkl,Veyclirg paths ball resldents. I go to O'ange Theory ard a 2Mwr 0'lll and do vo;Ja in Pam.

3. Ef\\iroon-al Aw:x;a1e: I b<li.., "' ~ng wstalootle transportation q:tlon> l!ko cycling ar.:I walking to ri!d>oo OU' cit:{$ """"""''""' 1,,_1.

4. C<>mu'ity Ogarlzer. I ha\e experience c:,y,rizlng cx,,mmty .....-ts encl am sk'~od at brir,i;ng people togotl"" to a<tii"'8 WlV\\On goat,.

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Special awards er rec.ognltlon n1c.eJved:

Major Subjtc:t
Leajejsrlp
Lea:lefsl'ip
SOI,...,. Ergneenng

1. Av.aided Ftw- lm from M~<>' Senta a..,,cou11y ll< CcnvnlritycutlT.ll °"'11 in Swv~a 2023

2. Av.oo:fed Ftwoma licn from Mayer Sa,ny,.ela Coooty lo< Co,rm.nlty cutw =• in SUMy\ole 2021/2022/2020

3. Recipient of 1hO Se, ... 1ntana\ional V(luntOOllng AWild ro, outstmng (X)<llt\buiMS to\8ious Food DN, loadetSlip tt:Jc,; 4, Catril>J!ed to u» Santa aara Otys COVf[).19 Resr,onse as a Veluoteer, S~ng Conm.11ity Needs C);nng a Oitical 11me

5. Team Leal kr Ca\llMy (lilershy and hcl\Jsia>g,)1-1) la' SOJ!h Asian~ O.to
3/1()/21)22
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pfeasc tile reasons why you want to become a rnambet of 011s Boord/Commiasion/Comrnittee, l1ldudin9 what ~clfic objectives you would bo wo~ng loward as a member or this JcMSO'Y ooa,d:

1. Passion fer the c.ause: I am deeJ:iy passionate about health fitness and others in the comm.mity, emironrnental sustainability, and connecting \'.itl1 youth and adults. It has al\'.ays been important to 1ne to OOltribute to the p:)Siti\.e outcome the tx:ard \1,orks ta.•,iards. I feel I can help In Board \\ilh a better wey to increase av,,areness ta.vards €\€:1)/COe.

2. Refe\0111 Experience: I think I am eqt.ipped \\1th a stra)9 understandng of the chal!eo.,JaS and opportunities in this field. I belie1.e my expertise in health !fitness areas, leading 8\E:nts, and hclpif)J many \ciunteers v.oold be \eluable to the boaro.

3. Fresh PetSpecti1.e: As a Tech professional and coming from di\efSe cultures I can offer a unique perspacli1.e to the board's discussions. I am confidtrit that my strengths \1.ould ccmplement the existing expertise of the ooard mffilbers.

4. O::nvnitment to Set\lce: I am a h!gliy moti\0ted and results-oriented indi\ldual \\Hh a strong cornrnitment to puUic senice. I am eager to contribute my time and energy to making a p.:,sili\e Impact on our cormunity. I hava deli\ered and sho'.'.n in my canpany and community centers I ha1.e v.aked so far.

A11y 0U1er information which you feel would be useful to the City Council in reviewing your application:

1. Actiw member of Oo.•.d managernent training

2. Actiw Volunteering organizers le, Sumy\01e South Asian Oitural Association of SUlfl)'\01e

3. Lead Member- Office CA\efSily & Inclusion Group, spearheading initiati\.eS to p-arcte a mere inclusi1.e wJrkJ:lace

4. Studied at UC Be!kely and Stanford forLeaderst;p and membefs of\6/ious cultural t:oards

5. O.ly and ,0.eekly ycga and atteooed many \\OO(stq, for healthoare and mental health Ive you associated with any Organization/ Employment that might be deemed a conflict of Interest in perfonnlng your duties if appointed to this position?* r~ r,~
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to ab&ain from voting If such a conflict arisas?* r, Yes r ~
Signature*
Date
:!11512024
~ ~1tXt~fClara Appllcatlon For Blcyclo and Pedestrian Advisory Commlltoo ~ ' t>f( - t1 1IM~,._r,,, ....

Poslllon
Applying tor.'
Bicydo and l'odool!IM MJ1r.,y c.,,-.,,:11eo
Personal Information
/Vo you a rolildtnt or Work lnCltyof S.anu1 C:.arJ?*
OAl•f N • f\1-JilC~I yw-A; lr, 0 1/c.' S., o1 1 Ov.t 1 l I t't'lf4' ~l(.Y>M} P- r~
l\ddross•
S!r~lMh-'i,
Cly
Stwto~
j:\Jllll l2lf1 0Yltl
00050
Prlm1uy Phona Nvmbor•
SocondttY Phone Numbor
Ptov1do two fonns of Proof of Rolildoocy In lho Chy of Sonia Oara [Must oo • rookb c «v,,:,\dn th1cllycloantadar• ot limodCIA'l~,on ) AltAChll'IOllt 1 *
MS.)023_ 1<J9!l.C(JNS.J,4SS8JJ.C_7(,66_202A020S.pdl
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Work Experience
Have you itllt 1Mkld a mHUng of this Bo.,rclfCOniinlWon/COmmlttee?• r• •~
Previous Govornm:ml Bodies/ Elecllve omcas Applicant Ms served Govorn1nt.1nl 13odloal Elee\lvo OffloH PO<JIUo,~ omco Hold:

Row
Civic or Charitable Organl:iatlons to which /'.l(.lplicant has bolongod:

Ci"1cor Ch:u1tnblo Orgnnitallons
Row
Spoclal lnter•81ii Hobblosor Talo,11.a
College, Professional, Vocational Schools Attend
I liQh SciH>OI, Collage, Profoaio n:.I, Voc.aUoual School Spada I awords or rocognltlot'I recahted:

Potlllo n(o) Hold:
&iiit•ll\u,M'(tlll.,defl
CA
°"'"" USA
1156.lllKB
From O.lo Too. to
Fro,n O.lto To Doto
Doto
Ploa'° filolo rcuon1why you wa,1t to bfcomo 3 mc1nbat ot this Boan:1/Connll!don/ConunilMo., hlc:h.tcllng whot 51>0ciflcobJ0cttvo1 you wookt be wot'klng tow.a rd HI moniborof 111't:UM90fY l>Ollrd:

Myolhor lnfonnatlon which you (101 would h• usorul to lho City Coundl In rovlow1ngyoul' appflcatloo:

NG you 1100datod with any Organlzall0t'V' Emplo~,ntnt lhat might bt doomed o conAlct ot lnteru t In perfonnlng your dutle1 If iippolnted to 1h11 IXMit!on?* r• •~
City poflcydirodaall od-A&0rybodyn1ornbo1'1not tovcte on mottorswt1ert1 there GllifUa pot1ntf•I conflict otlntetost. Would you bo wllllno 10 ab!ilnlo from voUng If wd-• conftlct ar1r,es?" P• r~
Slgn111uro
s1g,
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Date
3111/2024

Rev 2004 Page 1 of 2

CITY OF SANTA CLARA

VOTING GUIDELINES FOR THE APPOINTMENT

OF APPLICANTS TO BOARDS AND COMMISSIONS

1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.

2) Council interviews applicant. Interviews are held at a City Council Meeting for the Planning Commission and Civil Service Commission. Interviews are held in a less formal area of City Hall for all other Boards and Commissions.

A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.

3) Council votes for applicants:

A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.

B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.

A Councilmember may choose to vote for only one applicant but will relinquish the other vote.

4) The votes are tallied:

A) If there are four (4) or fewer applicants the Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.

B) If there are five (5) or more applicants, the Clerk will announce the two applicants who received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two applicants.

Rev 2004 Page 2 of 2
The Council will then cast one vote each for their desired appointee. The City Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.

5) A Council Member makes a motion to appoint the applicant that received the highest number of votes. The Council has the opportunity to vote unanimously to appoint the applicant using the Council Chambers electronic voting equipment.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-505 Agenda Date: 5/13/2024

REPORT TO COUNCIL

SUBJECT
Interviews and Action to Appoint Two Applicants to the Board of Library Trustees to Serve a Full Term each Ending June 30, 2028

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
At the February 6, 2024 City Council meeting, Council declared a vacancy on the Board of Library Trustees for two full terms ending June 30, 2028.

DISCUSSION
The City Clerk’s Office held a recruitment for six weeks (March 22, 2024), which did not yield enough applications, therefore, the recruitment period was extended to April 19, 2024, which yielded additional applications for a total of four (4) applications.

The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:

1. Andrew Quinn Alvarez

2. Daniel Huynh*

3. Andrew MA

4. G. Salim Mohammed
*Has applied to multiple Commissions (Civil Service, Cultural, Parks and Recreation Commission) Each applicant met the requirement of being a qualified elector of the City verified by the Santa Clara County Registrar of Voters Office, and a resident of the City of Santa Clara and have each submitted proof of residency.

Attached are the voting guidelines (Attachment 2) for the appointment of Boards and Commissions members, which outline the process for conducting interviews. The City Attorney’s Office has provided a Conflict Review for each applicant (To be distributed as Supplemental Material).

City of Santa Clara Printed on 5/10/2024Page 1 of 2
powered by Legistar™
24-505 Agenda Date: 5/13/2024

FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.

RECOMMENDATION

1. Appoint Two (2) Applicants to the Board of Library Trustees to Serve Two Full Terms each Ending June 30, 2028; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Applications

2. Voting Guidelines
City of Santa Clara Printed on 5/10/2024Page 2 of 2
powered by Legistar™
~ ~~Wt~fClara Application for Cultural Commission, Historical & Landmark Commission and Senior Advisory Commission lti•C" l••tl \'ihl11\ •~ fh
Posll1on
ooa1dlCom111lotlo11ICom1111100 llppl~ng J'or"
Son1ot /\d~IOry Conm Oil
Personal Information
N.t11UI ~
SlinrY'llS-ail M4flival"lll8n
ivo yo.., • rool<I nl or Snnt• Cl•m? •
fMatW 11 f'Ct".kl.'(trlL1t6c:,ty UUdM11lt 1mdank&
ftY J r No
Addroaa •
,'M ... L.<1"2
~,
Sonto Clarn
n.- r~~
g5oso
P,ovld two foll'ns ol Proor of Ao1ld1nc~ In lh City cf Santo. Clttra Jlll.nch1nu 1t 1 •
ATTell_79◄ 2,_l'ob,023 . pd J
/lth1e:hm1rnl i"'
c:hnH.~dr
Ptlmi"lry l>hono Nurnbor •
Sooondnry Phono l'lwnhor
Add1t1onal Information
Movo you t!lhHldOd lllDOtrno ol lh a Boardl Commlu lonl Commllt10? ,._ Yr.~
Work Exporlonco
Proa nt m1>loyor•
STAR MF,Tll,R Corp
Job TIUa •
F"oon<tor CEO
Previous Government Bodies/ Eleclive Otrices Applicant has served Govo111monl
rd E,q)ellence.

Suainm biliy n pus e, uoenia, 1 ~,c,.,p- SMln Cl/l<o Unlvot~y- JJ( 10'2 • lo dAtl!i
Boord 01 tltcc lo, - H>ol1n. sarorv, r~g1one. E,"'1r0<1me111 1. Wc[~r• llCMd Menon, lJK. 2003
Boord or Otoclor - Nowbeglnnlng1 Womarl°a victim aorvl0tH:1 and Cllfklt0n'a l.\tJPJ)Orl Elo<,rd or Clhclo, • Co\16rod Toronto-Wome n·• lllcllrn So",teu 011d lld upporl Brn rd or D!rotlor-G<lnova nl r I« Au111M- Ch Id SiJJ)J)<>II Sarvi(6,, Toroo1"1- .oi5 - 2016
ll04rd of Drrocw S~ ~~rk'1 lbull ng CO<por6llon by Cllyor Toron\o-Slnoo 20 15 EloMd ol Dirotloro - N:,tlon9I /\ w lk,u ol CalOOOD ,ow , of Con do - 2000· 2011
Doard Mllrotor- CAFP- nodlon /\.noclotlon for l'ood Sorvloo Prolos,1onol1ol Cnllndt1,
MMlil r. SPCA- IO<l,lly for lho Jl<O\• ullo,, M truolty 10 •nln hi, India • 2000 Civic or Charlteble Organizations to which AppliciJnl has b longed Po1hlon/ 0111"" Held :

Board of dlr tor
Clylc or Ch rll blo Orgoni.~11011 Position Hold
283.26KB

97.~KII
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Orne
1/1/2020
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0 High School, College, Professional, Vocational Schools attended High School, College, Professional, Vocational School
Santa Clara university
Hurrl>er lnatilute of technology
Special awards or recognition received
Recognition
Major Subject

STEM MBA
PG Ad Dip
The Most Innovative Tech Consultancy- North America- 2022 by Al-publishing, Wealth& Finance Intl. (STAR METIER Corp.) Business Developrnent Consultancy of the Year 2022 ~ Prestige Awards Canada (ST AR METIER Corp,) Tech E»::ellence Allard USA- Flnalisl 2021 - ITBroker.com (STAR METIER Corp.) Reasons
R->.1,se sL:!le rf'.:OOiJ\9 why Y(J.JWarrt to l'>2<i:1Te a rrmi:erct tr.Le, O'om'isU'I, in:lucflflQwh.'1t sr,o-..if~ 00(,.,-:wes ywwcdd bewo1k'1)] toN2rd as a nom".,:; rJ !h's Wis<<y ooatd I intend to give back to the corrmunity and make an impact on the lives of U1e people.

Additional Information
Art; cUw rfcmB10'lwhichycu fed wcu:J re usef'U toti;e Oiy O:u1cl hl h:!Vi!'m~ ~'OS aJ:flC'..tbt:

Over 15 years of e,cperience as a management and technology consuhant. mrklng In more than 10 customer-centric Industries and prondent in hand~ng Microsoft relaled technologies.

Conflict of Interests
Areyoo c'ISSC\"'.mted w~J1 arr/ Q-g.wiizaf.<1n/Brr::L"'j?ITEi'.{ !Mt rrjsTJ ted'X!Ted a CQ"lfl(;l of h!l'="est in p=...ffcmir,g yo.rdsit;;S.S if BW_jfil.61 tothS r.,:st\crl? No
Abstaining from Votes
O,y p-:i:y dre::-ts cit ~ay b:dy rnml.srs not ta vc.t:e Cfl 1mlters wli-s;-e t11era e:xis\s a p..·•itt,1;ti;i r.cnfFct of irr'.tf"'<:SL V',b1Jj ','vJ t,a wfilng lo cbstrs'l frcmvotirig if suc-h a roiflict arlses? N:,
Signature and Acknowledgement
Signature
8'-;ck:Wgslblt~uJcl'eOOf°mil;llhal:}'Warelhepa-:::cnBtaJi"'IU¥S~catcn,MJttetdir100TBL'oor,,:,.-n€dislflJ'.hfUandcare.:t.Alrirort10Cl1pvmedwlbElp.&infcrm6::rt..

Date
3/11/2023
Degree Dates/
Anticipated
Graduation
11/28/2024
6/30/2009
e~ ~11Xt~fClara Application for Cultural Commission, Historical & Landmark Commission ancl Senior Advisory Commission -...,;;;.. !11~C-,o t l t\,.,, otl"oOI I> ..

Position
Boord lCo,n,,~sslan/Con~ nlll ao Appl)l,,g For*
8/lnror Ml/l sary Convni!l!loo
Personal Information
N.o rnoft
,,t.,r~oT, V l
,.,. ),'OU. ruldonl oll ho Cllyol Snnla Clora?*
jMJU aR:&U.:ft(lf c.llOi!einJ<.lVl\&IAll««fJ~~)
~y ~~
l,tt lho2
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11'1 /Z{,
!Jli050
Provlda two form or Proof of R1nkl 1noy In lhn Ctty of Sar,ta Clim AUtac:::hmonl I*
Proof ol r klor,co i.pdl
Attachment~*
Proof ol , .. ldonc,, ~.pdl
111 11 •
Prln111ryPhono NumUor•
Socoodary Phone NumbG r
Additional lnformatrcn
He'tfe you auondod o mo a Ono ot 1h11 Oo.:1rdJ Conimlu lont Commhto:o? * ~
Work Experience
Praacmt Employar Ii:
ll·ISS r, vldot
Job Title*
io•~bn flll')<I C;Jto
Pra-..ious Government Bodies/ El ctlve Offices Applicant h s served 11 l"w II'\ ,
CA
try
(Jovoru, m Po1itlon/ Ollloa ialaldr
CilAc or Charltabl Organizations to which Applic nt tias b I nged CM Q or Ch ,,11 b lo Org, nldllo,, Po•hfon Hold
I hnvo ~runteorod 01 S.nr o CrUl ,1y
High School, College, Prol sslona!, Vocational Schools allended lirgh School. Coll g , Pr loulon I, VoooUon I S.ll ool M0Jor S11 hJ ai Dogroo In 881\ nd LVN r zil
3pdCI I awMdl or ,ecognltlon rooo,vod
Cobrillu Coiogb Alpha Av.rnd and many othbr /\lo.ord, Hoollton FIim Festival Al'/Jld. and la CNi Adull SC/1~ A,.,,.rd.

Rooil on•
7/6.0.JKB
n ~~~ ..,.{1111c~m11~c,tJUUr 1r1 H ~•..lJ.l",JwhA1JW1Jc4 ,.. \,\JJWCIJJbo.wui..ru kl.-.i.-dwtan."•b'•Utdv:t, 'J t.Mrd.. n 1&111o< rny,011, 11,onl l>o th volco ol our ld.r com,,.,,i1y; o.:1<1res1 uie pfOl.lloo\'!I o•Cli ono or , ml!Jhl ~• rocJn~.

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Additional Information
Arr-; ctl1c1" infcrnli-&.~1 wh.".il you fed \'JOtrld t,3 LGdl.A to \h,e Qty 0--..1.ir,cl In revk .. '\.•1!19 ycur .?.ppcati:n; I have been living in US since 1996. I have \\Orked as Youth Program Coordinator at Familia Center in Santa Cruz, and I ov.ned photography and travel businesses until 2011 v.hen I stopped it all to take care of my elder mother; until she passed away~ in the main time I v.ent to a 2 year l\ursing program to better assist her, I bel:eve the education and e>perience I acquired in every field of activities, \\ill help me to do a good job as a senior advisory commission, My age and e;.::perience v,ill be a positive factor in contributing to the City of Santa Clara to best serve its population, as required.

Conflict of Interests
AreyoJ as.sor...i:i:edwilh BHf Q~Ol/8Tf.l,J'>ffr&lt th~t night b3 ~;;n::da cordkt of ~tc!E'Sl in J):!ffwringycur dl.Jl,:c3 if e.;:p.:i'rted toth:s. p::s,t:c11? No
Abstaining from Votes
Qty p:fo; drEi:ls E:/1 &:ti.say b.YJy nerrt::«s not to vctgo-1 n'fJters whcfe thffe e,;isl5 a r,<J.ff:le cc;7ff,Gt of in\f;!i:Sl v\tud y,::oJ OOwEn.J to 6!::6•21"1 fronvofr'g if such a crnf!ct arrSes? Yes
Signature and Acknowledgement
Signature
By ci--:+inJ sutint you a-e ccrJirninJ U--,at you ofa lha p,..::rso11 f'stt:id in lh~ Gll'.l-c2f.:.1, end thdt al infam:ito1 r:m;iJ'-'0 is tntllfU r.nd onoct All u1fcmu'..10n fIO',:.BJ ~•,ii be put&:: ~,fcmm...n Date
4/6/2023

Rev 2004 Page 1 of 2

CITY OF SANTA CLARA

VOTING GUIDELINES FOR THE APPOINTMENT

OF APPLICANTS TO BOARDS AND COMMISSIONS

1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.

A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.

3) Council votes for applicants:

A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.

B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.

A Councilmember may choose to vote for only one applicant but will relinquish the other vote.

4) The votes are tallied:

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-504 Agenda Date: 5/13/2024

REPORT TO COUNCIL

SUBJECT
Interviews and Action to Appoint One Applicant to the Civil Service Commission to Serve a Full Term Ending June 30, 2028

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
At the February 6, 2024 City Council meeting, Council declared a vacancy on the Civil Service Commission for one full term ending June 30, 2028.

The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:

1. Steve Chan

2. Daniel Huynh*

3. Ashish Mangla

4. Tajir Naim

5. Samuel Pumarejo
*Has applied to multiple Commissions (Board of Library Trustees, Cultural, Parks and Recreation Commission)
Each applicant met the requirement of being a qualified elector of the City verified by the Santa Clara County Registrar of Voters Office, and a resident of the City of Santa Clara and have each submitted proof of residency.

City of Santa Clara Printed on 5/10/2024Page 1 of 2
powered by Legistar™
24-504 Agenda Date: 5/13/2024

FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.

RECOMMENDATION

1. Appoint one Applicant to the Civil Service Commission to Serve One Full Term Ending June 30, 2028; and

2. Establish an Eligibility List for Six Months should a Vacancy Occur Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Applications

2. Voting Guidelines

3. Conflict Review
City of Santa Clara Printed on 5/10/2024Page 2 of 2
powered by Legistar™
({/~>. City of Application
'\,_o 'J Santa Cla ra
l l4 l • • '"'•" ""' •
Posi11m1
Oonrd I Cqn111llli'on / Commln.oe Appl~ng ror:'
Cllll ~ICC Ocm,vuiCWI
Personal lnfonrnhon
N..,mo•
SIMClm
Am Voll n raglwnod YOtor and rol!lldonl UM! City of Santa Clum?* OAJ1 be•fUl1lllnd\OWH Wl1tol~•C.Jl CO)
I> Yo,
Addtt••
- IMtw
P1fm1ry Phouo Nun1bor•
Soc-.ond1ry Phono Numbor
P101Adt 1w<1 ronns or Proof Of Re!ildeney 1n me City Of Sani. Clara {MvSI Ile O ,_ cl 11,e Ci\)' d OMIB cl"" Ol limed~ CadM) Al.tachmant 1•
8l0'8Cl,an&nle OaralM <yl>'l 32n4.pd
Amu1hmont 2 •
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Socl'ily M>rlll!I«
Work E>perience
Hli•• you a1u'"dod • mooting ol 0~• Boanl/Cooimlalon?'
r.~ r~
Previous Government Bodies/ Elective Orfices Applicant has served Govomrnent BodlHI S ectlve om011
l!ily,cl S..1a O""' Cllll Stwvco OinYriHl<)l
1888-1091
1891 • 1995
1900- 1000
2006-2009
2009 -2013
Sllrlo a ... Cour<y a,1 Grnnd .J..wy
2001-2005
Civic or Charitable Organizations to which Applicant has belonged:

CM, or Chnritobl~ Orgilnlzotions
l!o\V8 O:n P(l.'8(le cl 0\M'jllO<>S
SSMclal lnttnetl~ Hobl>IU or T~IOllL\
Collego, Prolesslonal, Vocatloruil Schools Attend
ttg h School, Colltg•. Profulion•I. Voc;attonol School
l.1"1""1~Y dlht P"'-1110, Slod<tcr•. CA
SSMclal awarctaor ne00!111lllen rtC41\/1d:

SM!•°""' Pdlw Der>ar1mtfll · MIAU~o Oor•-lcns
O ly d Sanla Oin Oly c.o.rot - Sel\lceA-
CM Stl\lw Oomrlisloo (Ton"' cl se,,,ee)
5'.-.. IPJ.Mnt•I f\lQ'(~l
CA
°""'"' USA
Po!l llonl OfflC4 ►klld;
l,33M8
l,35M8
Oty d Snnta Clam 0\11 SMJco Qmnlnlon
01ol"""10florMM-llcr
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Ol<IGrlndJ.r;
Oi.,irpe,sa,, M;inogemer< t. Fi\Jnce
Polltlonf,) Hold;
Plo""I g a C)pnllon Teom
Major Subjoct
8u,1neo:; I Ttehi<)logy

RECIEVED
APR 1 9 2024
City Clerk's Office
City of Santa Clara
llolAI
41231202A
Pl1 ■ 11 tLJle rt11CM\$whv you w:u'\l to btcomt o member cf thlt 8oi.,rdJComrnfl58on/Comn1l1ttt, lncludlno w11at fil')tdflc obl•dlvos yw would llo working t·oward as• member ot lhltadYl901YbOard:

I M\e ah•.eys been interested in put:4ic senice and the desire to help those in my community in v.hich I liw. Because of lhis belief, I am applying to Se!\e on the QI.ii Smice Commission. A Cornmisioo ,,hose ,,.ofk I deeply undeistand, and I know I can strongly contribute.

I 1'13\El li\ed in Santa aara since 1983. I am proud to say that I ha\e been a resident, homeO'.•,ner and registered VJter, for those 41 years.

To supp:rt my COfTllntmity, I sef\00 as a Santa aara Resene Police Officer fe< 8 years, v.orking p.:rtrd, special e\efits, and technology crimes.

I h3\.e pre\iously se!V2d as both the Olairperson ar.d member of the Oty of Santa aara 0\tl Set\ice Coomission for 19 years. DJring those many years I v.orked to maintain the corr .. ents of adherence to and appropriate changes to our JX)licies and positirns, ,,._Hhin oor a,il Sen.ice system.

I ha\e seNZ<l as Olairperson for pemap$ tv.o of the most comp ex and long lasting Board of Re\iev.s by the O\jj Sef'.ice O:mrnissioo in recent history.

In both these terminatims, the Oty and tenninated indi\iduals D"Cln Santa Qara Pdice Department, did not obiect to my participation and subsequent adjudicatim I mentico this only to suggest my credibHlty, fairness, impartiality and ability lo make judgements on C<11y the facts presented.

In these ti...o cases, the Comrnissioo upheld the terminations. 01e \\as a senior ranking officer that I pre\iously seru:rl under. The other was the brother of a fiiend.

In another cornplex Board d Re\iev1, terminations \tere r&.ecsed. 01e subsequently rose to the rank of Lieutenant, llle other, Sergeant. I like to think that Iv.as part of a group that was able to undeffitand the natured the ,iolation as \wll as l.ll1derstand the characte- <::J tllE! indh.iduals.

I ha-.e also seruad on the Santa aara County O\il Gra!>:l Ju,y. As aialr ci a group, '"' repc,ted oo many thirgs. One ci tl>e notable ai>:l l>ghly complex ill\eSti113tions restJted in findirgs and arrest ci a senior al acted official.

I am an indiYdual v,ho has consistmt!y dem:xlstrated the ability to accept resp.:osibillties and perlom, them \\1th umw.\laflng fairness and insight.

I look tor,,anJ to the opportunity to honorably seru,, as I ha<i done before, on the Oty ci Santa aara O\il Seruce Oxnmission.

Any other infom1ation which you feel would be useful to the Oty Council in reviewing your application:

Are you associated with any Organization/ Employment that might be deemed a conflict of Interest in perfonnlng your duties if appointed to this position?* r* •~
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to abstain from voting If such a conflict arises?* r-* r~
Signature
Date
4123/2024
rf;,.::v,i City of Application
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RECIEVED
MAR 2 2 2024
City Clerk's Office
City of Santa Clara

0..10
o.,.,
6/\\'2017
12117/2020
SpOGlal awards 0< recognition roc;elwd;

13.A. PCliUod Selene ... o.,n LBl.00. ~od 0eco'rl><f 2020. °"8n'I Schd;rFoil scr ... 10, :tel18ardSt :<11,gSorl ... 1cr~. Ptesldel~'I llel'<llllfFdl Semeo18f2020. S.,1~ Sl•e UiilMlty, 91W1Joeo. CA Pleatte tf3t4 r11eon1why you want IO hecon14:., rntunberof th11801ud/Commllllfon/COmml11u , lncludlngwhat..,.dftc.objtd.lvotyou would be worklngtow,'tM Hfl mtt1'borof U•lt ticMmry ho.,1d:
l\e 100£! been acti-..e in chics affairs in Santa aara ooth the city and county because as a lifcla1g resident of Santa aara I care cieef:4Y aoout santa-Oara especially our city. So that being said, the ci\ic sen.ice Is a \ital part of our city and ensuring v.e liv, UJ) lo our motto of being "the center of v.hal's possible". SOme specific oqectiv,s \\rod oo ensuring fiscal responsibility and that Y.e're getting bang for our buck \~th \\hat \•,e ha\e/paying for OO.'/ and making sure by sa\ing money in one area we can free up mcre money for another area that oor city needs.

Any other lnfonnation which you feel would be useful to the City Council In reviewing your application:

Are you associated wlth a1ly Organization/ Employment that might be deemed a conflict of interest in perfonning your duties if appointed to this position?* r. Yes c- N:>
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to abstain from voting if wch a conflict arises?* c-~ rN:,
Signature
Date
3/2212024
Pos1t1on
Board I Commll9o n t CommlHoo A(lplytnu ror.•
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412/2024
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RECIBVED
APR 17 2024
City Clerk's Office
City of Santa Clara

0.lt
7/112020
7/1/2018
1/U1897

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Airy olhor lnfonna,tlon which )IOU fHI w<1uld be u&0rul LO tho CUy Coundl 1111tvl1W hlg yottr IJ)f)IIC.,UOn:
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Aro you ueoolatod with nnyOrganl:wUo,V Employmon1 lhi'tt 111lghl bO doomed• connlc.t of lnttmut In porformlng your (kttlca If 1ppoln1td to thl1po&ltlon?* r~ r,~
City pallcy dlrtda oll atMeo,y body mc11nbot1no1 to vote oo maue,-W11ero lhtro oxl!Ha po1entl11I conflict of lnt,rest. Woutd you bo wllllno lo 0b~ln rrcn, voting If wd, a oor1n1e1 nrtsea?• r, ~ ~~
Signature
Date
4/17/2024
~
~ J \I\ City of Application
"!II.Ii} Santa Clara
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RECIBVED
APR 12024
City Clerk's Office
City of Santa Clara
D.,10
4/JOl:!023
o. ..
41 l5rnl21
411/2024
Doro
611912021
6IW2023
5124'.IOM
Please state reasons why you want to become a member of this Board/CommlSSon/COmmittee1 including what specific objectives you would be working toward as a member of this advioory board:

As a refati\Sy .11&.•1 rnember of the Santa Oara cornmunity \\ho is \1,00::ing ta,vards a p.Jblic lav.i..aiented career in tile legal field, I feel tha.t it is incumbent up.:m ma to take ad\antage d the cpportunities af!i:xclej to commurtlly members in trying to maximize the quality of thh city. My educatioo background, in combination v.Hh the experiences l\e gained O\€f the years in a putlfc pd icy and Q-J\envnent liaison capacity, h..11.e aJI been ai1ned at the n.erarching goal of building myself into a kna,,.!edgeable seP.ant of the puljic. As a stuck:nt of the lmv and gov~nrnmtal administration in genere.J, rm passicoate aoout impro.ing the efficiency and effe:tii,en,ess of the col:lecth.e gcr.emrnsntal b:dy tasked v,ith steerina the city in \-.hlch I am a P'Olld resident. Fru11 my pespectii,e, that is exactly the purp::,se all ached to the OVI Sef\ice O:mrnisslon. A comb!nat!oo of impartial ccnsideration and passionate fa-~lght is necessary for Iha cai1ying out of U1S tasks assigned to ccmrn!ssion members, partiCUarly v,ith respect to the hearing of petitions for ci\il serJce corrmissioos.

As a QI.ii SMice Ccrnnl!sslon member, fd be int€;fesled in expandil)g upon Uie interest of Santa aara residents in sei\lng the city tllfcugh ci\il set\ice, charity and other ci\ic o,ga.nizations. fd priaitize the regular recruitment of in:li,!duals ,•.ho rrighl take an interest in such engagement. particularly at the high school, collegiate and graduate schod 10\Els. rd also be Interested in boosting and oolclng clscussioos \\ilh commooity membefs regarding their perceptions of \\hat c<YlSlitutes a goo::! ci\il senent \\Uh respect to a\il senice positions at \erious le.els.

Any other infonnation which you feet would be useful to the City Council in reviewing your application:

I Pan oo prar...ticing public Jcr.v ar.d ll\ing ln Santa Oara afl:er graduation from l.r.vschocl.

Are you asoociated with any Organization/ Employment that might be deemed a conflict of interest in perfonning your duties if appolnted to this position?* 0~ ~~
City policy directs all advisory body members not to vote on matters where there exists a potential conflict of interest. Would you be willing to abstain from voting if such a conflict arises?* r-~ r~
Signature
Date
411/2024

Rev 2004 Page 1 of 2

CITY OF SANTA CLARA

VOTING GUIDELINES FOR THE APPOINTMENT

OF APPLICANTS TO BOARDS AND COMMISSIONS

1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.

A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.

3) Council votes for applicants:

A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.

B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.

A Councilmember may choose to vote for only one applicant but will relinquish the other vote.

4) The votes are tallied:

City Attorney’s Office
Memorandum
Date: May 10, 2024
To: City Council
From: Sujata Reuter, Chief Assistant City Attorney
Subject: Conflicts Review – Civil Service Commission Applicants

Background

The City Attorney’s Office has been asked to review applications to City Boards and Commissions to identify and discuss potential conflicts of interest. The applications generally do not provide complete information regarding potential conflicts; however, they do occasionally disclose potential conflicts of interest or incompatible offices. The purpose of this memorandum is to highlight areas of potential conflict that are disclosed by the applications. In order to analyze potential conflicts, it is necessary to consider the duties of the particular commission for which the applicant is seeking appointment. This review is limited to the information provided on the applications and is not intended to be comprehensive investigation of potential conflicts involving the applicants.

Commission Duties

Pursuant to City Charter Sections 702, 1010, and 1011, as well as City Code Section 2.120.070, the Civil Service Commission is responsible for:
• Appointment of Salary Setting Commissioners;
• The establishment, acceptance and continued supervision of a well-rounded civil service program;
• The recruiting, examining and establishing of a list of eligibles for appointment to the City service in accordance with established merit principles; and
• The hearing of appeals by members of the classified service and acting upon the same.

Legal Conflicts that May Preclude Vote or Participation

A commissioner may be precluded from participating in certain matters of Commission business if the commissioner has a personal financial interest in that matter. While this list is not complete, these types of conflicts generally fall within one or more of the following situations:

• An application shows persons or entities that are “sources of income” to an Applicant within the 12 months preceding the start of the commission term, as defined under the Political Reform Act, which may create a conflict either with a member of the Council acting in the appointing capacity or potentially with the business of the Civil Service Commission; • An Applicant is an officer or employee of a person or entity that could be involved in a matter coming before the commission; or
• An Applicant engages in a profession serving the local market that is likely to realize financial benefits or detriments, distinguishable from the public generally, that would result from the work performed by the Commission.

City of
Santa Clara
The Center of What's Possible
Conflicts Review – Salary Setting Commission Applicants May 10, 2024

Page 2 ends

Appearance of Bias

There may be facts which would not amount to a legal conflict of interest requiring a commissioner to recuse him- or herself from a commission vote or discussion, however the relationship could create an appearance of bias on the part of the commissioner. The City’s Code of Ethics and Values requires that Commissioners “make impartial decisions, free of . . . financial and other personal interests that impair [one’s] independence of judgment or action.” Accordingly, a situation may arise that may require a commissioner to recuse him- or herself if the facts could reasonably lead one to conclude that the applicant would be biased for or against a person or entity.

Review of Applications

Set forth below are the applicants and any apparent legal conflicts of interest and/or appearance of bias related to entities that are likely to come before the commission in some manner, as identified on the applications.

• Steve Chan
o The Applicant is employed as a Security Manager with PG&E. This employment does not create any apparent conflict of interest with service on this Commission. o The Applicant previously served two terms on this Commission in the 1990’s. In accordance with the statement of policy contained in the Boards and Commissions Handbook, the prior service on the Commission does not prevent appointment now due to the passage of time since the last period of service. o The Application reflects volunteer work with the Parade of Champions, which does not create any conflict with the work of this Commission.
o The Applicant has previously worked as a Reserve Police Officer, but it has been a number of years since the Applicant worked in that position. There is no financial conflict of interest associated with the Applicant having a prior employment relationship. The passage of many years, together with prior work on the Commission dealing with disciplinary appeals for police department employees, likely mitigates ay concerns related to appearance of bias.
o The application discloses neither incompatible offices nor apparent conflicts of interest. • Daniel Huynh
o The Applicant is employed as a Literacy Lead with Reading Partners. This entity does not appear to have any locations in Santa Clara, nor any business relationship with the City. o The Applicant has previously volunteered with the Charter Review Committee and the Homelessness Task Force. The work of both of these bodies is now completed. There is, therefore, no incompatible office issue in this instance. o The Applicant has volunteered with various civic or charitable organizations, but such volunteer work does not implicate the subject matter jurisdiction of this Commission and therefore does not create any potential conflict of interest. o The application discloses neither incompatible offices nor apparent conflicts of interest. • Ashish Mangla
o The Applicant is employed as an Engineer at Intel. Intel’s headquarters is in Santa Clara.

A review of Form 700s reflects at least one council member having a disclosed financial interest in excess of $2,000 in Intel stock. However, given the nature of the work of the Commission, it is highly unlikely that any item dealing with Intel will ever come before the Commission. The Council’s appointment action does not involve Intel and the Applicant’s work on the Commission will not have any bearing on the corporation.

Conflicts Review – Salary Setting Commission Applicants May 10, 2024

Page 2 ends

o The Applicant has volunteered with Boy Scouts of America but such volunteer work does not implicate the subject matter jurisdiction of this Commission and therefore does not create any potential conflict of interest.
o The application discloses neither incompatible offices nor apparent conflicts of interest. • Tahir Naim
o The Applicant is currently serving a first term on the Civil Service Commission.

Unfortunately, he was unsure whether he would be able to serve a second term at the time of reappointments, therefore he has submitted an application for appointment. o The application discloses neither incompatible offices nor apparent conflicts of interest. • Samuel Pumarejo
o The Applicant is a law student at Santa Clara University School of Law, and his application does not list any current employment. While the City works with SCU on a number of issues, such issues are highly unlikely to have any bearing on the work of this Commission. The volunteer activities listed likewise do not reveal any apparent conflict of interest.
o The application discloses neither incompatible offices nor apparent conflicts of interest.

Conclusion

The City Council may wish to consider the above comments in making its appointments to the Civil Service Commission.

cc: Aracely Acevedo, Director of Human Resources
Nora Pimentel, Assistant City Clerk

City Council and Authorities ConcurrentMay 13, 2024

City Council and Authorities Concurrent
May 13, 2024