Agenda packet — City Council and Authorities Concurrent, May 28, 2024 (part 1 of 5)

City of Santa Clara
Revised Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, May 28, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Revision: Added Item 2.B to Special Order of Business
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum

1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City
representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit #9 Unclassified Miscellaneous Management
24-430
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
May 20, 2024 and May 28, 2024

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

2.A Recognition of Santa Clara High School Student Athletes24-330

2.B 24-586

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Recognition of Wilcox High School Robotics Team
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

2.D 24-446 Proclamation of May 2024 as Historic Preservation Month

2.E Proclamation of May as Affordable Housing Month and Recognition of the Freebird Development Company for
the successful Completion of the Monroe Commons
Affordable Housing Development
24-488

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3. A Board, Commissions and Committee Minutes24-09
Note and file the Minutes of:

3.B Actions authorizing the County of Santa Clara to allocate up to $409,950 of the City’s 2020 Permanent Local Housing
Allocation (PLHA) Funds to rehabilitate and preserve the Belovida Santa Clara Senior Apartments located at 1820 Main Street.
24-460

1. Direct the County of Santa Clara (PLHA fund
administrator) to allocate up to $409,950 from the
City’s 2020 Permanent Local Housing Allocation
(PLHA) , which includes the reallocation of $8,000
from a PLHA homelessness activity to a PLHA
rehabilitation activity to help fund repairs at the
Belovida Santa Clara Senior
Apartments as part of a
long-term repositioning of the project. This funding
commitment shall be contingent upon National
Environmental Policy Act (NEPA) clearance from
HUD, if required.

Recommendation:

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2.C 24-440 Recognition of the Recipients of the Second Annual Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Santa Clara University
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.C Action on Award of Purchase Order to Canon Solutions America,
Inc. for Citywide Leases and Maintenance Services for
Copier/Multi-Function Devices (MFDs)
24-99

1. Authorize the City Manager to execute a Purchase
Order with Canon Solutions America Inc. for
Citywide Leases and Maintenance Services for
Copier/Multi-Function Devices under the Master
Agreement with lead public agency University of
California through OMNIA Partners for an initial
five-year term through June 30, 2029, with
maximum compensation not-to-exceed $1,110,000
subject to the appropriation of funds and in a final
form approved by the City Attorney;

2. Authorize the City Manager to execute change
orders for a not-to-exceed contingency amount of
$166,500 in the event additional equipment is
required and/or usage increases during the initial
term, subject to appropriation of funds and in a final
form approved by the City Attorney; and

3. Authorize the City Manager to execute up to five
one-year options to extend the purchase order after
the initial term through June 30, 2034, pursuant to
the terms of the cooperative solicitation, subject to
the appropriation of funds, and in a final form
approved by the City Attorney.

Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.D Action to Authorize the City Manager to Negotiate and Execute Agreements
and/or Amendments to Existing Agreements as
Required to Complete Emergency Transformer Replacement at Juliette Substation and Approve Related Budget Amendment 24-522

1. Determine the proposed actions are exempt from
CEQA pursuant to Sections 15301 (Class 1
-Existing Facilities) and 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the
California Code of Regulations;

2. Authorize the City Manager to negotiate and
execute agreements and/or amendments to
existing agreements to complete the transformer
replacements at Juliette Substation with a
maximum compensation of $15,000,000, subject to
approval as to form by the City Attorney;

3. Authorize the City Manager to take any actions as
necessary to implement and administer the
agreements and to negotiate and execute
amendments as needed to complete the Juliette
Substation transformer replacements, subject to the
total maximum authorization of $15,000,000 and
review and approval as to form by the City Attorney;

4. Approve the following FY 2023/24 budget
amendments:

A. In the Electric Utility Fund, increase the transfer
to the Electric Utility Capital Fund and decrease
the Unrestricted Ending Fund Balance in the
amount of $15.0 million (five affirmative
Council votes required for the use of
unused balances); and
B. In the Electric Utility Capital Fund, recognize a
transfer from the Electric Utility Fund and
increase the Juliette Substation Transformer
Rerate and Installation Project in the amount of
$15.0 million (five affirmative Council votes
required to appropriate additional revenue).

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.E Action on an Agreement for Services with CRMOrbit, Inc. dba energyOrbit
for a Rebate Processing System for Silicon Valley
Power
24-38

1. Authorize the City Manager to execute the
proposed Agreement for Services (Agreement)
with CRMOrbit, Inc. dba energyOrbit for a Rebate
Processing System for a three-year term beginning
on or around June 1, 2024, with a maximum
compensation not to exceed $350,000, subject to
the annual appropriation of funds funded by Silicon
Valley Power’s Public Benefit’s Program in the
Electric Operating Grant Trust Fund; and

2. Authorize the City Manager to take any actions as
necessary to implement and administer the
Agreement and to negotiate and execute
amendments to the Agreement to (a) increase the
maximum compensation by up to an additional
$100,000 for a total maximum compensation not to
exceed $450,000 in the event that SVP requires
additional training, licenses, or features, and (b)
exercise options to extend the term to align with the
term of the Agreement with the lead agency,
Turlock Irrigation District, subject to the
appropriation of funds and review and approval as
to form by the City Attorney.

Recommendation:

3.F Action on an Agreement with Kimley-Horn and Associates, Inc. for Professional Services for the Santa Clara Vision Zero Plan 24-222

1. Authorize the City Manager to negotiate and
execute an agreement with Kimley-Horn and
Associates, Inc. (Agreement) to provide
professional services for the Santa Clara Vision
Zero Plan project with a maximum compensation
not-to-exceed $556,536 over a two-year term, in a
final form approved by the City Attorney; and

2. Authorize the City Manager to take any actions
necessary to implement and administer the
Agreement and negotiate and execute
amendments to the Agreement to extend the term
and modify the scope of services, in final forms
approved by the City Attorney.

Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.G Action to Authorize the City Manager to Negotiate and Execute Agreements and/
or Amendments to Existing Agreements as
Required to Complete Unanticipated Internal Inspection and Re-rate Engineering Study for Transformer Upgrades at the Kifer Receiving Station (KRS) and Scott Receiving Station (SRS) and Approve Related Budget Amendment
24-521

1. Subject to compliance with Chapter 2.105 of the
City Code, as applicable, and review and approval
as to form by City Attorney, authorize the City
Manager to negotiate and execute new agreements
and/or amendments to existing agreements with
various vendors to complete unanticipated internal
inspections, and re-rate engineering studies, at the
Kifer Receiving Station (KRS) and Scott Receiving
Station (SRS) with a total aggregate authorization
not to exceed $500,000;

2. Authorize the City Manager or designee to take any
actions as necessary to implement and administer
the agreements and to negotiate and execute
further amendments to the agreements as needed
to complete inspections and studies at KRS and
SRS, subject to the maximum authorization of
$500,000 and approval as to form by the City
Attorney; and

3. Approve the following FY 2023/24 budget
amendments:

A. In the Electric Utility Fund, increase the transfer
to the Electric Utility Capital Fund and decrease
the Unrestricted Ending Fund Balance in the
amount of $500,000 (five affirmative Council
votes required for the use of unused
balances); and
B. In the Electric Utility Capital Fund, recognize a
transfer from the Electric Utility Fund in the
amount of $500,000, increase the KRS Rebuild
and Replacement project (CIP 2453) by
$250,000, and increase the SRS Rebuild and
Replacement project (CIP 2456) by $250,000
(five affirmative Council votes required to
appropriate additional revenue).

Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.H Action Authorizing the City Manager to Negotiate and Execute Agreement(s)
with Vendor(s) for the Purchase of High Voltage
Disconnect Switches, Station Service Voltage Transformers, Voltage Transformers and Capacitive Voltage Transformers, and Combination Revenue Metering Transformers to be Funded by the Electric Utility Capital Fund
24-453

1. Subject to compliance with Chapter 2.105 of the City Code, review and approval as to form by the City
Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute
agreement(s) or purchase order(s) with vendors for
the four purchases listed below, subject to a total
maximum aggregate compensation amount of
$17,400,000
plus a fifteen percent (15%) contingency
($2,610,000) for a total not to exceed amount of
$20,100,000, as follows:
(a) High Voltage Disconnect Switches for an
approximately three-year agreement term and a
two-year warranty period;
(b) Station Service Voltage Transformers for an
approximately three-year agreement term and a
two-year warranty period;
(c) Voltage Transformers and Capacitive Voltage
Transformers for an approximately three-year
agreement term and a two-year warranty period;
(d) Combination Revenue Metering Transformers for
an approximately three-year agreement term and
a two-year warranty period; and

2. Authorize the City Manager or designee to (a) take
any actions as necessary to implement and
administer
the agreement(s) and/or purchase orders, and (b)
negotiate and execute amendments to the
agreement(s) and/or purchase order(s) for (i) design
changes, (ii) any unanticipated issues, (iii) extensions of the term, or
(iv) the purchase of additional High Voltage
Disconnect Switches, Station Service Voltage
Transformers, Voltage Transformers and
Capacitive
Voltage Transformers, and Combination Revenue
Metering Transformer, up to the $20,100,000 amount
and subject to the review
and approval as to form by the City Attorney.

Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.I Action to Authorize the Use of City Electric Forces for New Dark Fiber
Installations at 6001 America Center Drive - 3080
Raymond Street
24-384

1. Determine the proposed action is exempt from
CEQA pursuant to Section 15303 (Class 3 - New
Construction or Conversion of Small Structures) of
Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 6001 America Center Drive to 3080
Raymond Street are better performed by the City
with its own employees based on the information
set forth in this Report to Council and authorize the
performance of this public work consistent with this
authorization.

Recommendation:

3.J Action on Recommendations from Governance and Ethics Committee
to Amend Council Policy 046 entitled “Mayor and
Council Public Records Policy” and Amend Email Retention from 90 days to two years for City Councilmembers
24-427
Adopt a Resolution approving the recommendations
from the Governance and Ethics Committee to Amend
Council Policy 046 entitled “Mayor and Council Public
Records Policy” to include amending email retention
from 90 days to two years.

Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.K Action on Authorizing the Use of City Electric Forces for Public Works Projects at Various Locations
24-436

1. Determine the proposed action is exempt from
CEQA pursuant to Section 15303 (Class 3 - New
Construction or Conversion of Small Structures) of
Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
projects proposed at 2865 Uranium Drive, 2991
Jerald Avenue, 2310 Calle Del Mundo, 3193
Cabrillo Avenue, 3345 Cabrillo Avenue, 3061
Monroe Street, 1821 Bowers Avenue, and 1962
Lafayette Street are better performed by the City
with its own employees based on the information
set forth in this Report to Council and authorize the
performance of these public works by City electric
utility forces consistent with this authorization.

Recommendation:

3.L Action on Appointing a City of Santa Clara Bicycle and Pedestrian
Advisory Committee Member to Serve as the City's
Representative on the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee
24-231
Appoint the City of Santa Clara Bicycle and
Pedestrian Advisory Committee member Betsy
Megas to serve as the City’s representative on the
Santa Clara Valley Transportation Authority Bicycle
and Pedestrian Advisory Committee.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

3.M Action to Approve Revisions to the Existing Staff Analyst I Class Specification;
Approve a New Senior Counsel for Silicon Valley
Power Class Specification; Approve a Resolution Adopting the Amended Unclassified Salary Plan
24-487

1. Approve revisions to the existing Staff Analyst I
(Job Code 796) class specification to clarify
the acceptable level of educational units for the
position;

2. Approve the creation of the Senior Counsel for
Silicon Valley Power (Job Code 179) class
specification; And

3. Approve the Resolution Adopting the Amended
Unclassified Salary Plan to reflect the new
Senior Counsel for Silicon Valley Power
position.

Recommendation:

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4.A Informational Report on Stadium Authority and Stadium Manager
Meetings for the Period of January 1 to March 31,
2024
24-364
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of January 1
to March 31, 2024.

Recommendation:

4.B Action on Amendment No. 1 to the Agreement with KPMG LLP for Auditing and Consulting Services for the Santa Clara Stadium Authority
24-401
Authorize the Executive Director or designee to
execute an Amendment No. 1 to the Agreement with
KPMG LLP for audit and consulting services to
increase the compensation by $100,000 from
$754,554 to $854,554 in a final form approved by the
City Attorney.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within
the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

Page 11 of 15 ends

Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM AUTHORITY BOARD)

5. Public Hearing: Action on Resolutions Approving Water, Sewer and
Recycled Water Amended Rates to be Effective July 1,
2024
24-201
Alternative 1: Adopt the Proposed Resolutions
Establishing Water Rate Schedule 2024-01, Recycled
Water Rate Schedule 2024-02 and Sewer Rate
Schedule S-24
Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024

6. Action on Amendment No. 2 to the Ground Lease, and
Amendment No. 1 to the Restated and Amended Stadium
Lease, to Implement the Settlement Agreement and Mutual Release (Buffet and Public Safety Cost Arbitration) with Forty Niners SC Stadium Company LLC and Forty Niners Stadium
Management Company LLC, and Approve Related Budget
Amendments
24-578

1. Authorize the City Manager, on behalf of the
City, and the Executive Director, on behalf of
the Stadium Authority, to execute a First
Amendment to the Ground Lease with the
Santa Clara Stadium Authority to in
substantially the form presented, in final forms
approved by Agency Counsel/City Attorney.

2. Authorize the Executive Director to execute a
First Amendment to the Amended and
Restated Stadium Lease Agreement with Forty
Niners SC Stadium Company, LLC to in
substantially the forms presented, in final forms
approved by Agency Counsel/City Attorney.

3. Authorize the City Manager, on behalf of the
City, and Executive Director, on behalf of
Stadium Authority, to negotiate and execute
modifications to such other agreements as
may be necessary to implement the terms of
the Settlement Agreement, in final forms
approved by Agency Counsel/City Attorney.

4. Approve the following FY 2024/25 net budget
amendments in the Santa Clara Stadium
Authority Operating Budget:
a. Increase the revenue estimate and
corresponding payment to the City for
Senior and Youth fees by $35,000, and
b. Increase the Performance-Based Rent
expense to the City by $9,600,000,
increase the Public Safety Cost
expense by $6,473,000, increase the
transfer to the City’s General Fund by
$3,073,000, increase the SBL
Complementary Buffet expense by
$900,000, offset by the elimination of
Legal Contingency Reserves in the
Recommendation:

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Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Revised Meeting Agenda May 28, 2024
amount of $14,747,526 and a decrease
to the Renovation/Demolition Reserve
by $5,298,474.

7. Action on an Initial Grant Funding Agreement with Forty Niners SC
Stadium Company LLC to Provide $200,000 Annually in
Grant Funding for an Initial Three Years to the Santa Clara Community and Santa Clara Organizations and Approve the Related Budget Amendments
24-549

1. Authorize the City Manager to enter into an
Initial Grant Funding Agreement with Forty
Niners SC Stadium Company LLC (StadCo) to
provide for 1) the distribution of $200,000
annually over three years (Years 1-3) to
non-profit organizations and community
projects serving the Santa Clara community, as
further described in the report and agreement,
and 2) a process to develop a program, to be
formalized through subsequent funding
agreement(s) with StadCo, for the remaining
grant distribution, in the amount of $200,000
annually for the subsequent years during
StadCo’s 20-year commitment term, in a final
form approved by the City Attorney; and

2. Approve the FY 2023/24 budget amendments
in the General Fund to recognize other revenue
in the amount of $200,000 and increase the
Non-Departmental Community Grants Program
allocation in the amount of $200,000 (five
affirmative Council votes required to
appropriate additional revenue).

Recommendation:

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

8. Update on the George F. Haines International Swim Center (ISC)
24-579
It is recommended that the City Council:

1. Note and file the report.

Recommendation:

ADJOURNMENT

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The next regular scheduled meeting is on Tuesday, June 4, 2024 in the City Hall Council Chambers.

Revised Meeting Agenda May 28, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision
. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court,
they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING
SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note
: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT
: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND
: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting
the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers
. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting
the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified
persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

Page 15 of 15 ends

MEETING DISCLOSURES
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-430 Agenda Date: 5/28/2024

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit #9 Unclassified Miscellaneous Management
City of Santa Clara Printed on 5/24/2024Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-330 Agenda Date: 5/28/2024

REPORT TO COUNCIL

SUBJECT
Recognition of Santa Clara High School Student Athletes

BACKGROUND
Santa Clara High School is part of the Santa Clara Unified School District, located at 3000 Benton Street. The Santa Clara High School Athletics program offers sports throughout the year, giving students the opportunity to hone their athletic abilities in a collaborative environment.

The Santa Clara High School Girls’ Varsity Basketball team had a strong 2023-24 season. Coached to victory by Coach DeeDee Kiyota and Assistant Coaches John Smith, Mickie Ferrer, and Mark Azul, the team of thirteen girls won their division title in February 2024. Two of the athletes scored their 1,000
th career points during this season.

Additionally, Angelinah Sky De Leon made Santa Clara High School history this season with Coach Nicholas Garcia when she placed 1
st in Wrestling in the CCS Division and 2nd at the State Meet.

DISCUSSION
During the May 28, 2024 City Council meeting, the City Council is honored to recognize the athletic achievements of the Santa Clara High School Bruins in basketball and wrestling.

ENVIRONMENTAL REVIEW
This is an informative report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act ("CEQA") is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

Reviewed by: Fiona Kirby, Management Analyst, City Manager’s Office Approved by: Jovan D. Grogan, City Manager
City of Santa Clara Printed on 5/24/2024Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-586 Agenda Date: 5/28/2024

REPORT TO COUNCIL

SUBJECT
Recognition of Wilcox High School Robotics Team

BACKGROUND
Wilcox High School is part of the Santa Clara Unified School District, located at 3250 Monroe Street.

The Wilcox High School Robotics Team was founded by Councilmembers Karen Hardy and Suds Jain and has been operating for 10 years. This is the first year since its inception that the Robotics team has been able to attend the World Championship FIRST Tech Challenge Robotics Competition.

The event is held annually in Houston, Texas. This year, it took place on April 17-20, 2024.

There are two teams at Wilcox High School, and the “Robopocalypse” team of fifteen students attended this year’s World Championship. There were multiple awards presented, and “Robopocalypse” received the THINK and Inspire prizes in the competition.

DISCUSSION
During the May 28, 2024 City Council meeting, the City Council is honored to recognize the Wilcox High School Robotics Team.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

REPORT TO COUNCIL

SUBJECT
Recognition of the Recipients of the Second Annual Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Santa Clara University

BACKGROUND
The Silicon Valley Power Sustainable Futures Program provides scholarships and fellowships to up to 35 future leaders in sustainability, clean energy, climate action and related fields. On May 28, 2024, the City Council will recognize the Silicon Valley Power Sustainable Futures Program fellows from Santa Clara University.

DISCUSSION
On June 7, 2022, the City of Santa Clara City Council unanimously approved the Silicon Valley Power Sustainable Futures Program, which will provide scholarships and fellowships to up to 35 future leaders in sustainability, clean energy and related fields. The goal of the program is to develop a pipeline of strong, diverse future leaders in sustainability and clean energy sectors.

The innovative, five-year program is funded by a $375,000 grant from Silicon Valley Power (SVP).

Selected students will use the funds to attend and receive advanced opportunities at Santa Clara University and its award-winning environmental and sustainability curriculum.

The program is designed to improve students’ skill sets to compete for emerging green jobs. The skill requirements are expanding rapidly, particularly in the Bay Area, where energy, sustainability and climate drivers are leading the way in accelerating this field.

In this inaugural year of the SVP Sustainable Futures Program, the City had the pleasure to collaborate with three exemplary fellows. The fellows have prepared summaries of the projects they have been working on this year to share with the City Council. The City Council will recognize and hear from the following SVP Sustainable Futures Program Santa Clara University fellows:
· Sally Walsh is a senior studying Psychology, Sustainability, and Environmental Studies. As a fellow, she has been conducting research on Santa Clara's active transportation access, specifically with cycling, to identify resident’s motivations and reduce inequities. · Emil Chaia is a junior studying Finance, International Business, and Innovation & Design Thinking. As a fellow, he is working to analyze existing financial securities, such as green bonds and credits, supporting Northern California's decarbonization initiatives. · Chrislyn Brandon is a junior studying Political Science and Psychology. As a fellow, she is City of Santa Clara Printed on 5/24/2024Page 1 of 2
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researching how the city can provide more support to improve food security, including leveraging food waste as a resource to enhance food recovery.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

Accordingly, the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
Funding for this project was authorized on June 7, 2022 under Council item 22-655 and funds are budgeted in SVP's Electric Utility Fund in the advertising and community promotion operating budget.

Reviewed by: Michelle Templeton, Acting Assistant City Manager, City Manager’s Office Approved by: City Manager’s Office
City of Santa Clara Printed on 5/24/2024Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-446 Agenda Date: 5/28/2024

REPORT TO COUNCIL

SUBJECT
Proclamation of May 2024 as Historic Preservation Month

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Every year in May, local preservation groups, state historical societies, and business and civic organizations across the country celebrate Preservation Month through events that promote historic places and heritage tourism, and that demonstrate the social and economic benefits of historic preservation.

Preservation Month began as National Preservation Week in 1973. In 2005, the National Trust extended the celebration to the entire month of May and declared it Preservation Month to provide an even greater opportunity to celebrate the diverse and unique heritage of our country’s cities and states.

The first National Preservation Week was celebrated on May 6-12, 1973. At the annual meeting on October 27, 1972, in Washington, D.C., Donald T. Sheehan, a member of the Trustees Advisory Committee on Membership & Public Relations, proposed the idea of the National Preservation Week as a “means of relating local and state preservation progress to the national effort for the mutual benefits of both.” The National Trust chose the second week of May because it coincided with the organization's annual award luncheon, then in its third year.

The Historical and Landmarks Commission (HLC) is pleased to announce the launch of the 2024 Historical and Landmarks “Art meets History” Banner project for the month of May in honor of National Preservation Month. It’s a first for the HLC Commission. The new initiative will celebrate historic preservation and showcase the heritage, events and landmarks that define our area. For this year, HLC chose to start on the state’s first highway, El Camino Real, between Lafayette and Scott Boulevard.

Residents and visitors are encouraged to take a stroll along El Camino Real to admire the banners-a fantastic way to engage the community with its own history. Each banner visually contributes to the future conversations about historic preservation of our heritage.

By celebrating our history, cherishing our landmarks, and working together to preserve our community's essence, together we are fostering a sense of pride and connection among residents for generations to come
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The “Art meets History” Banner project is showcased on the City’s website on theHLC webpage. <https://www.santaclaraca.gov/our-city/government/boards-commissions/historical-landmarks- commission/art-meets-history-banner-project>

DISCUSSION
On May 28, 2024 the City of Santa Clara will proclaim May as Historic Preservation Month and recognize the Community Development Department and Historical and Landmarks Commission for their contributions to this effort

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact.

COORDINATION
This report has been coordinated with the City Attorney’s Office, City Manager’s Office, Community Development, and the Mayor and Council Office.

Reviewed by: Reena Brilliot, Acting Director of Community Development Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Draft Proclamation - May 2024 as Historic Preservation Month

2. HLC Banner Project
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Draft Proclamation
City of SantaClara

WHEREAS, Historic Preservation is an effective tool for managing growth and sustainable development, revitalizing neighborhoods, fostering local pride , and maintaining community character while enhancing livability; and

WHEREAS, Historic Preservation encourages and promotes community reinvestment, saving resources and socially, culturally, and economically rich communities; and

WHEREAS, Historic Preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life, and all ethnic backgrounds in telling our individual, city, state, and national story; and

WHEREAS, it is important and valuable to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and

WHEREAS, "People Saving Places" is the theme for National Preservation Month 2024, and serves to shine a spotlight on everyone doing the work of saving places, in big ways and small.

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested in me as Mayor, and on behalf of the entire City Council, do hereby proclaim the month of May 2024, as

Historic Preservation Month

in the City of Santa Clara and call upon the people of Santa Clara to join in recognizing and participating in this special observance.

Given under my hand and the Seal of the City of Santa Clara, California, this 28th day of May, 2024.

LISA M. GILLMOR
MAYOR
City of Santa Clara

Proclamation
New “Art meets History” HLC Project Celebrates National Historic Preservation Month
Historical and Landmarks Commission (HLC) is pleased to announce the launch of the 2024 Historical and Landmarks “Art meets History” Banner project for the month of May in honor of National Preservation Month. It’s a first for our Commission. The new initiative will celebrate historic preservation and showcase the heritage, events and landmarks that define our area. For this year, we chose to start on the state’s first highway, El Camino Real, between Lafeyette and Scott Boulevard.

With the blessings of HLC, the dedication of our HLC “Art meets History” subcommittee Commissioners Kirby, Romano and Chair Vargas-Smith, and collaboration of artist Cameryn Baker, we were able to successfully launch this new project to support HLC educational priorities for 2024. These collective efforts have brought the history of our community to life through captivating public artwork in the colorful style reminiscent of FDR’s 1939 (WPA) Working Progress Administration Federal Arts Project.

This HLC project will continue to add 10 images per year to the “Art meets History” Collection, and expand the installations to Great America Parkway by next year.

We are encouraging residents and visitors to take a stroll along El Camino Real to admire the banners—a fantastic way to engage the community with its own history. Each banner visually contributes to the future conversations about historic preservation of our heritage. HLC is looking forward to feedback HLC chose properties based on their historic status. For the month of May, each week the City of Santa Clara will share a bit of history about each on social media. Stay tuned!

By celebrating our history, cherishing our landmarks, and working together to preserve our community's essence, together we are fostering a sense of pride and connection among residents for generations to come. To learn more about each property listed visit our city website: Historic Properties | City of Santa Clara (santaclaraca.gov)
#SantaClara #PreservationMonth #CommunityPride #LocalHistory #Landmarks #Artistry #siliconvalley About the Artist:Cameryn Baker is a creative based in San Francisco. Native to Los Angeles County, she graduated from the University of Southern California in 2022 and made the switch to NorCal shortly after. She has worked in a handful of unexpected places, including film sets in Los Angeles and Alcatraz Island in the San Francisco Bay. Photography, illustration, and written work can be found on her website, camerynbaker.com.

1. The Train Depot circa 1863

2. JJ Montgomery SC First Aviator circa 1903

3. The Harris Lass House Museum circa 1864

4. Jack London's Call of the Wild circa 1910

5. Mission City 1852

6. Santa Clara Valley Orchard circa 1750

7. The Adobe Berryessa circa 1840

8. Santa Clara Post Office circa 1935

9. The Morse Mansion circa 1892

10. The S.E.S. Portuguese Hall circa 1896
S.E.S

PORTUGUESE
HALL
CIRCA 1596
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-488 Agenda Date: 5/28/2024

REPORT TO COUNCIL

SUBJECT
Proclamation of May as Affordable Housing Month and Recognition of the Freebird Development Company for the successful Completion of the Monroe Commons Affordable Housing Development

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Housing affordability continues to be a top concern in Santa Clara and throughout the region. In March 2024, the median price for a single-family home in Santa Clara was $1,950,000 and over 40% of renters in Santa Clara pay more than 30% of their income on housing. In addition, over 375 people were counted in the City as being unsheltered in 2022. Over the next seven years, the City’s regional housing goal is to facilitate the construction of over 2,872 new extremely low and very low-income housing units by 2031.

In recent years, Santa Clara has contributed greatly to increasing housing at all income levels. The City paved the way for a large amount of development through the completion of several specific plans. The City has also been successful at leveraging $86 million of the County’s Measure A Housing Bond to funding 489 units, which is 155% of the Measure A’s funding goal for the City. In addition, according to the Metropolitan Transportation Commission (MTC), the City of Santa Clara was the 8
th largest producer of affordable housing, out of 101 cities, in the nine County Bay Area between 2018-2022.

The City’s current pipeline includes over 650 units of 100% affordable housing and potential for an additional 466 low- and moderate-income rental units and 88 affordable for-sale units from projects that are subject to the City’s Affordable Housing Ordinance.

While the City has done a lot to boost affordable housing production, more is needed. To make meaningful progress, the City will need new sources of funding, new partnerships, and community support for new affordable housing.

Each year communities around the country organize events in recognition of Affordable Housing Month. The purpose of these events is to invite a wide range of stakeholders to discuss housing related needs and solutions. Participants often include neighbors, advocates, renters, homeowners, landlords, people experiencing homelessness, housing developers, lenders, service providers, government agencies, and others. The intention of Affordable Housing month is to raise awareness about housing related issues and solutions and to build support for continued efforts and resources.

These events provide information about best practices and generate support to produce affordable housing, the preservation of affordable housing, and for the protection of residents from housing City of Santa Clara Printed on 5/24/2024Page 1 of 3
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discrimination, and displacement.

DISCUSSION
In Santa Clara County, the nonprofit SV @ Home organizes a calendar with a range of event types hosted by various organizations. This year events included but were not limited to the following:
· Grand openings for new affordable housing projects
· Project tours
· New ways to prevent displacement
· Home repair and safety modification workshops
· Affordable Housing Finance 101
· How Homelessness Impacts Older Adults
· Creating opportunities for a diverse workforce
· Visions sessions for possible new affordable housing projects · Fair Housing Workshops
· Discussions about how racial equity in affordable housing · Connections between housing and health services
· Networking events
· First time homeownership workshops
A recent local success to highlight during Affordable Housing Month, was effective public-private partnership to bring to fruition Monroe Commons (2330 Monroe Street), which is a recently completed affordable rental housing project. Following an extensive community outreach process, the City issued a Request for Proposals (RFP) for the development of an affordable housing project on a vacant City owned site. Freebird Development Company was selected and worked closely with the City to design a project that addressed community concerns related to privacy, density, and parking.

The project used a combination of funding sources including tax credits, multi-family housing revenue bonds, State Multifamily Housing Program funds, County funds, and debt to leverage the City’s initial gap loan of $6,500,000 and a separate City loan of $5,200,000 associated with the ground lease.

The City later increased the gap loan from $6,500,000 to $9,500,000 to fund the construction of an upgraded water main. The resulting project created 64-units of extremely low, very low, and low- income affordable housing with a mix of one, two, and three-bedroom apartments for individuals and families. Monroe Commons is especially unique because it reserved one quarter of the apartments for persons with intellectual or developmental disabilities.

In recognition of Affordable Housing Month and for the completion of Monroe Commons, Mayor Gillmor will present a Proclamation and a Mayoral Certification to Freebird Development Company.

Robin Zimbler, President of Freebird Development Company, will receive both ceremonial items.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

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FISCAL IMPACT
There is no fiscal impact other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Reviewed by: Reena Brilliot, Acting Director of Community Development Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Draft Proclamation - Affordable Housing Month 2024

2. Draft Mayoral Certification - Freebird Development Company - Monroe Commons City of Santa Clara Printed on 5/24/2024Page 3 of 3
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Proclamation
City of SantaClara

WHEREAS, there is an urgent need in Santa Clara County and the Bay Area to increase housing choices and the production of truly affordable housing; and

WHEREAS, the City of Santa Clara partners with agencies and the community in May to recognize Affordable Housing Month and to advance solutions so people with a range of incomes can call Santa Clara home; and

WHEREAS, in March 2024, the median price for a single -family home in Santa Clara was $1,950,000 and over 40% of renters in Santa Clara are cost burdened paying more than 30% of their income on housing; and

WHEREAS, in 2022, over 375 unsheltered persons were counted in the City of Santa Clara; and

WHEREAS, there is an acute need to increase affordable housing for special needs populations including seniors, large families, and persons with developmental disabilities; and

WHEREAS, the City’s General Plan includes goals to create and maintain high quality and diverse housing stock, designate suitable land for development, increase special needs housing, promote a variety of housing types, and to increase access to opportunity and reduce displacement; and

WHEREAS, the City of Santa Clara’s regional housing goal is to facilitate the construction of over 2,872 new extremely low and very low income housing units by 2031 and in the last five years, the City has approved, and in some cases funded, the construction of over 300 new affordable housing units; and

WHEREAS, the City of Santa Clara recognizes that true progress on addressing the region’s housing crisis will require ongoing community education, support, and partnerships.

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested i n me as Mayor, and on behalf of the entire City Council, do hereby recognize May as

Affordable Housing Month

in the City of Santa Clara, and during this month, I encourage all residents to engage with and learn about the various affordable housing programs in our City and County.

Given under my hand and the Seal of the City of Santa Clara, California, this 28th day of May 2024.

City of SantaClara

Certificate of Special
Mayoral Recognition

On behalf of the Santa Clara City Council, this certificate is presented to

Freebird Development Company

in honor of the grand opening of Monroe Commons in Santa Clara, providing 65 units of affordable housing for extremely low, very low, and low income households including apartments for households with intellectual or developmental disabilities

on this 28th day of May 2024.

LISA M. GILLMOR
MAYOR

CITY OF SANTA CLARA

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-09 Agenda Date: 5/28/2024

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Historical and Landmarks Commission - February 1, 2024
Historical and Landmarks Commission - April 4, 2024
Cultural Commission - April 1, 2024
Board of Library Trustees - April 1, 2024
Youth Commission - March 12, 2024
Civil Service Commission - February 8, 2024
City of Santa Clara Printed on 5/24/2024Page 1 of 1
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City of Santa Clara
Meeting Minutes
Historical & Landmarks Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
02/01/2024
The City of Santa Clara is conducting the Historical and Landmarks Commission meeting in a hybrid manner (in-person and methods for the public to participate remotely) • Via Zoom:
o https://santaclaraca.zoom.us/j/97233262035 or
o Phone: 1 (669) 900-6833
Webinar ID: 972 3326 2035
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting. Clearly indicate the project address, meeting body, and meeting date in the email.

PUBLIC PARTICIPATION IN ZOOM WEBINAR:

Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, you may leave the meeting.

CALL TO ORDER AND ROLL CALL
Chair Vargas-Smith called the meeting to order at 6:04 p.m.

Page 1 ends

02/01/2024Historical & Landmarks Commission Meeting Minutes Commissioner Michael Celso , Commissioner Amy Kirby,
Commissioner Patricia Leung, Vice Chair Kathleen Romano, Commissioner Ed Stocks, and Chair Ana Vargas-Smith
Present 6 -
Commissioner Yvonne InciarteAbsent 1 -
A motion was made by Commissioner Celso, seconded by
Commissioner Stocks, to excuse Commissioner Inciarte.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Vice Chair Romano, Commissioner Stocks, and Chair Vargas-Smith 6 -

Absent: Commissioner Inciarte1 -

CONSENT CALENDAR
A motion was made by Commissioner Celso, seconded by
Commissioner Kirby, to approve the Consent Calendar.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Vice Chair Romano, Commissioner Stocks, and Chair Vargas-Smith 6 -
Excused: Commissioner Inciarte1 -
24-1613 Historical and Landmarks Commission Minutes of December 7, 2023 Recommendation: Approve the Historical and Landmarks Commission Minutes of December 7, 2023.

PUBLIC PRESENTATIONS

GENERAL BUSINESS
24-1415 Consideration of the Addition of Names to the City Street Name List Recommendation: Recommend that the Historical and Landmarks Commission recommend approval of the addition of six names to the City Street Name List to the City Council.

Public Speakers:

Sergeant Greg Deger, Santa Clara Police Department
A motion was made by Commissioner Leung, seconded by
Commissioner Stocks, to approve the addition of six names to the City Street Name List with the addition of William Kelly for a total of seven.

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02/01/2024Historical & Landmarks Commission Meeting Minutes

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Vice Chair Romano, Commissioner Stocks, and Chair Vargas-Smith 6 -
Excused: Commissioner Inciarte1 -
24-66 Historical and Landmarks Commission Planning Session in Preparation for Upcoming Joint City Council Dinner Meeting on February 6, 2024 Recommendation:

There is no staff recommendation.

The Commission prepared for their presentation to the City Council. No action was taken.

STAFF REPORT
Berryessa Adobe Maintenance

TRAINING AND TRAVEL REQUESTS

COMMISSIONERS REPORT
Subcommittee Reporting - 20 minutes
The Banner Subcommittee provided an update on the cost and process for installing streetlight banners to commemorate Historic Preservation Month in May.

Board/Committee Lead/Alternate Santa Clara Arts and Historic Consortium Vargas-Smith / Romano Historic Preservation Society of Santa Clara Vargas-Smith / Leung Old Quad Residents Association Leung Development Review Hearing Romano /Vargas-Smith BART/ High Speed Rail/ VTA BRT Committee Vargas-Smith/ Leung El Camino Real Specific Plan Community Advisory Committee Leung Downtown Precise Plan Vargas-Smith/Stocks Santa Clara Station Area Task Force Leung/Stocks

ADJOURNMENT
The meeting was adjourned at 7:55 p.m.

A motion was made by Commissioner Leung, seconded by
Commissioner Romano, to adjourn the meeting.

MEETING DISCLOSURES

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02/01/2024Historical & Landmarks Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

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City of Santa Clara
Meeting Minutes
Historical & Landmarks Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/04/2024
The City of Santa Clara is conducting the Historical and Landmarks Commission meeting in a hybrid manner (in-person and methods for the public to participate remotely) • Via Zoom:
o https://santaclaraca.zoom.us/j/97233262035 or
o Phone: 1 (669) 900-6833
Webinar ID: 972 3326 2035
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting.

Clearly indicate the project address, meeting body, and meeting date in the email.

PUBLIC PARTICIPATION IN ZOOM WEBINAR:

Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting.
- If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, you may leave the meeting.

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04/04/2024Historical & Landmarks Commission Meeting Minutes

CALL TO ORDER AND ROLL CALL
Chair Vargas-Smith called the meeting to order at 6:01 p.m.

Commissioner Kirby arrived at 6:02 p.m.

Commissioner Michael Celso , Commissioner Amy Kirby,
Commissioner Patricia Leung, Commissioner Ed Stocks, Chair Ana Vargas-Smith , and Commissioner Yvonne Inciarte
Present 6 -
Vice Chair Kathleen RomanoAbsent 1 -
A motion was made by Commissioner Leung, seconded by
Commissioner Inciarte to excuse Commissioner Romano.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -

Absent: Vice Chair Romano1 -

CONSENT CALENDAR

1. 24-335 Historical and Landmarks Commission Meeting Minutes of March 7, 2024 Recommendation: Approve the Historical and Landmarks Commission Meeting Minutes of the March 7, 2024 Meeting.

A motion was made by Commissioner Leung, seconded by
Commissioner Inciarte to approve Staff Recommendation.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS

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04/04/2024Historical & Landmarks Commission Meeting Minutes

2. 24-312 Consideration of a Historical Preservation Agreement (Mills Act Contract) for 1059 Madison Street (Continued from the March 7, 2024 HLC Meeting) Recommendation: Staff recommends that the Historical and Landmarks Commission determine the project to be exempt from CEQA pursuant to CEQA Section 1561(b)(3) and find that the Mills Act Application and associated 10-Year Plan for restoration and maintenance accomplish the intent of preserving and maintaining the historical significance of the property; and therefore, recommend City Council approval of a Mills Act Contract, and the adoption of a 10-Year Restoration and Maintenance Plan associated with the Historical Preservation Agreement for the property located at 1059 Madison Street.

Associate Planner Daniel Sobczak presented the item and answered questions by the Commissioners.

Public Speakers:

Homeowners Adalbert Wysocki and Lin Koh
A motion was made by Commissioner Leung, seconded by
Commissioner Inciarte to close public hearing.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -
A motion was made by Commissioner Leung, seconded by
Commissioner Kirby to recommend approval to Council and to approve a plaque for property.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -

Page 3 ends

04/04/2024Historical & Landmarks Commission Meeting Minutes

3. 24-323 Action on the Request for Proposed Historic District Designation for Park Court Neighborhood
Recommendation: Recommend that the Commission hear testimony, discuss, and take action to demonstrate support of the neighborhood’s request.

Public Speakers:

Mark Hoag
Mark Kelsey
A motion was made by Commissioner Leung, seconded by
Commissioner Inciarte, to close public hearing.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -
A motion was made by Commissioner Leung, seconded by
Commissioner Inciarte to create subcomittee to draft memo to support effort to establish historic district.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -

4. 24-351
Historical Preservation Month Banners Project Funding
Recommendation: There is no staff recommendation.

Chair Vargas-Smith provided updates on the banner project and that an alternate printer was necessary to complete the project. The approved budget included design, printing and installation for a total of $2,300. The preferred printer would increase the cost of the banner project by $389 to a total of $2,689.

A motion was made by Commissioner Leung to increase the budget for the banner project to $2,689, seconded by Commissioner Kirby.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -

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04/04/2024Historical & Landmarks Commission Meeting Minutes

STAFF REPORT
Berryessa Adobe Maintenance
No staff update provided.

Budget Update
Staff provided budget updates.

TRAVEL AND TRAINING REQUESTS
Update on California Preservation Foundation Annual Conference, May 29 - June 1, 2024 Chair Vargas-Smith informed commissioners attending CPF conference that certain events are not included in the registration.

Staff described the daily events, emphasizing that the paid registration covered events for two days, while the other two days had events that were not included in the registration. Commissioners will update staff regarding travel plans.

COMMISSIONERS REPORT
Subcommittee Reporting - 20 minutes
Commissioners provided updates on various items, meetings, and groups that they are involved with.

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04/04/2024Historical & Landmarks Commission Meeting Minutes

ADJOURNMENT
The meeting adjourned at 7:46 p.m.

Motion to adjourn was made by Commissioner Leung, seconded by Commissioner Inciarte.

Aye: Commissioner Celso, Commissioner Kirby, Commissioner Leung, Commissioner Stocks, Chair Vargas-Smith, and Commissioner Inciarte
6 -
Excused: Vice Chair Romano1 -
The next regular scheduled meeting is Thursday, May 2, 2024 at 6 p.m.

MEETING DISCLOSURES

Page 6 ends

04/04/2024Historical & Landmarks Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 7 ends

City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
04/01/2024
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/98272283531
Meeting ID: 98272283531
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Diaz called the meeting to order at 7:03 p.m. She reported that April is Jazz Appreciation and National Poetry Month.

Commissioner Louis Samara, Vice Chair Debra von Huene, Chair Candida Diaz, Commissioner Jonathan Marinaro, Commissioner Paul McNamara, and Commissioner Neetu Garg
Present 6 -

CONSENT CALENDAR

1.A 24-290 Action on Cultural Commission Regular Minutes of March 4, 2024 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of March 4, 2024
A motion was made by Commissioner Marinaro, seconded by Vice Chair von Huene, that the consent calendar be approved. The motion passed with the following vote:

Aye: Commissioner Samara, Vice Chair von Huene, Chair Diaz, Commissioner Marinaro, Commissioner McNamara, and
Commissioner Garg
6 -

PUBLIC PRESENTATIONS
There were no public presentations.

Page 1 ends

GENERAL BUSINESS
04/01/2024Cultural Commission Meeting Minutes

2. 24-300 Discussion and Possible Action on Cultural Commission Work Plan Goals and Activities for FY 2023/24
Recommendation: Discuss the Cultural Commission Work Plan Goals and Activities for FY 2023/24.

Commissioners reported the following on the Cultural Commission Work Plan Goals and Activities for FY 2023/24:

GOAL #1: Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity.

Plan for Summer Concerts in FY 2023/24- Commissioner Samara reported there was no update to the following schedule: There will be five (5) Concerts- Four (4) at Central Park and one (1) at Live Oak Park:

June 14 @ Live Oak Park-Houserockers
June 28 @ Central Park-The Peelers
July 12 @ Central Park-The Megatones
July 26 @ Central Park-Orquesta Borinquen
Aug.16 @ Central Park-Pop Ficton
Street Dance- Date: Aug. 2, 2024. Chosen band is Neon Velvet. Staff will ask the Police Dept. about possible closure of Monroe St. for easy access to Franklin Square.

Plan and Host Friday Night Live Events- No update.

Secure sponsors for Cultural Commission special events in FY 2023/24- The Sponsorship Packet is completed and posted on the City's website. Commissioners are encouraged to email the packet to companies.

CEFCU, Swim Club, EdgeCore Digital, and Parade of Champions are secured. Monetary amounts are in the Work Plan.

GOAL #2: Develop and encourage interactive art opportunities to provide temporary, performing, cultural, and public art in the City.

Advise and recommend public art to City Council- The Commission is requesting a funding allocation for Temporary Art. Commissioners discussed a recommendation for artist Adrian Landon's giant Metal Sculpture, a Mechanical Pegasus to be placed at the Triton Museum. Staff will add it to the agenda next month and check with the City Attorney.

Identify available utility b
oxes in the City for Artist Utility Box Program
(alternate years with Sculpture Exhibition)- No updates. Project on hold.

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04/01/2024Cultural Commission Meeting Minutes
Host Sculpture Exhibition- The Call for Artists was extended and twenty (20) submissions were received. Five (5) judges will judge the submissions on April 5. Artists will be notified April 21, and art will be displayed on May

21. Host Halloween Home & Holiday Home Decorating Contest and Recognition- Commissioners discussed that City Council wants to have the winners present at a City Council Meeting. Group entries were discussed for the 2024 contests, in addition to individual entries by District and Best of the Best Awards.

Update and maintain City interactive web-based public art map- No updates.

GOAL #3: Raise the visibility of commemorative months.

Update Coloring Book to honor Commemorative Months according to Federal Calendar- Twelve (12) of twelve (12) pages have been completed. Commissioners discussed recycling the current pages and allocating the funds to another event.

Promote monthly commemorative months through social media and special events to raise awareness and cultural competency- Vice Chair von Huene posted the April Coloring Book Page.

GOAL #4: Enhance communication and media strategy to increase community awareness of the Cultural Commission.

Commissioners to attend the Americans for the Arts Conference- On hold for FY 2023/24. April is National Arts Month. Commissioners may wish to participate in 2025 California for the Arts.

Present regularly to City Council- The Commission presented to City Council on March 19 at the Joint Dinner.

Develop, maintain, and grow partnerships and collaborations with external organizations-No updates.

GOAL #5: Prepare for Citywide Arts Master Plan Process.

Develop private/public partnerships to invest and promote the Arts in Santa Clara- No updates.

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04/01/2024Cultural Commission Meeting Minutes

STAFF REPORT
Develop, promote, and implement Citywide Arts Master Plan alongside the City Council- The Next Council Goal Setting Session is on April 3. The Master Plan was presented and City Council will determine if it is a priority.

GOAL #6: Identify and expand on Arts Education in the City of Santa Clara.

Identify potential partnerships with schools/local organizations to expand arts and art education-Commissioner McNamara met with staff from the Santa Clara Unified School District. Prop 228 is for new programs in the arts. He is waiting for the outcome of the arts audit. He will provide an update in May.

Recreation Manager, Castro mentioned that April 3 is the next Council Priority Setting Session. City of Milpitas is starting their Arts Master Plan.

She attended a Municipal Liaison Meeting hosted by SV Creates last week.

They will host a meeting for commissioners next. She mentioned that Recreation Supervisor, Susan Diatte is retiring in May.

COMMISSIONERS REPORT
Vice Chair von Huene attended a Creative Writing Workshop through Esalen Institute in Big Sur. The Workshop ended early as everyone was evacuated due to the "Slip Out" Southbound Highway 1 (parts of the highway crumbled and fell off the cliff). She enjoyed the workshop and benefited from it.

Commissioner Garg spoke to someone from Sewa International at one of their events. They would like to partner with Commission in 2025. She is interested in adding it to the Work Plan.

Commissioner Marinaro went to several galleries in San Jose to inform them of the upcoming Sculpture Exhibition. He recommended Commissioners view art at the Kaleid Gallery or the SJ Opera. He mentioned there are a lot of venues that feature Jazz music.

Commissioner McNamara mentioned the Silicon Valley Open Studios is in
May. He encouraged the Commission to attend. He discovered a website:

Google Arts & Culture for virtual exhibitions or watercolor, photography, etc.

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04/01/2024Cultural Commission Meeting Minutes
ADJOURNMENT A motion was made by Commissioner Marinaro, seconded by Commissioner McNamara, that the meeting be adjourned at 7:55 p.m. The motion passed with the following vote:

Aye: Commissioner Samara, Vice Chair von Huene, Chair Diaz, Commissioner Marinaro, Commissioner McNamara, and
Commissioner Garg
6 -

MEETING DISCLOSURES

Page 6 ends

04/01/2024Cultural Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 7 ends

City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM Hybrid Meeting, Margie Edinger RoomCentral Park Library, 2635 Homestead Rd, Santa Clara, CA 95051
04/01/2024
The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.

Page 1 ends

DRAFT
04/01/2024Board of Library Trustees Meeting Minutes

CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:03 PM.

Management Analyst James announced that Trustee Tryforos would be participating remotely under the provision of AB 2449 due to illness.

A motion was made by Vice Chair Hintermeister, seconded by Trustee Ricossa, to excuse Trustee Broughman.

A motion
was made by Vice Chair Hintermeister, seconded by Trustee Ricossa, to approve Trustee Tryforos participating remotely under the Just Cause clause of AB 2449.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman

CONSENT CALENDAR
1 24-315 Action on the Board of Library Trustees Meeting Minutes of March 4, 2024 Recommendation: Approve the Board of Library Trustees Meeting Minutes of March 4, 2024 A motion was made by Vice Chair Hintermeister, seconded by Trustee Ricossa to approve Staff Recommendation.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman

PUBLIC PRESENTATIONS

Page 2 ends

DRAFT
04/01/2024Board of Library Trustees Meeting Minutes
2 24-316 Discussion and Action on Santa Clara City Library Draft Strategic Plan Recommendation: Review and recommend revisions to the vision and mission statements and 24-318
general content of the Santa Clara City Library Draft Strategic Plan.

The Board engaged in discussion with Amanda Standerfer of Fast Forward Libraries, the consultants working with the Library to develop a Strategic Plan.

The Board reviewed and
drafted language for the Vision and Mission
statements.

Discussion on Connecting with other City of Santa Clara Boards and Commissions
Recommendation: Discuss and identify Boards and Commissions to connect with.

The Board held discussion on opportunities to connect with other Boards and Commissions. Trustee Tryforos
volunteered to attend the next Youth
Commission meeting, Vice Chair Hintermeister volunteered to connect with the Youth Commission, and Trustee Ricossa to connect with the Parks and Recreation Commission. City Librarian Wong indicated she would coordinate connecting the Board members to the appropriate contact from those commissions.

Page 3 ends

GENERAL BUSINESS
DRAFT
04/01/2024Board of Library Trustees Meeting Minutes

STAFF REPORT
City Librarian Wong introduced a member of the public attending the meeting who expressed interest in one of the upcoming vacant positions on the Board.

Salim Muhammad introduced himself and shared that he had applied to be a member of the Board. Another member of the public asked for more information about how to apply. Chair Evans provided information about the recruitment and how to apply.

City Librarian Wong informed the Board that two library staff members will be attending the City of Santa Clara Leadership Academy for professional development , Patricia Zeider and Nicole Jarvis . The Board was invited to view the Smithsonian BIAS Exhibit being presented at Santa Clara University, and reminded of the service for Former City Manager Sparacino. Her role in supporting the building of the Central Park Library and supporting the Mission Branch Library renovations was acknowledged.

Information about the upcoming second City Council Priority Setting session was shared with the Board. Vice Chair Hintermeister was thanked for speaking on the importance of the library at the first priority setting session, and the Board was informed about several callers from the community who brought up the importance of the library.

Information was shared about the upcoming Librarypalooza fundraising event being held at the Triton Museum on May 11, 2024 , as well as about Comic Con, scheduled for October 2024.

City Librarian Wong reminded the Board about the Proclamation for National Library Week being presented at City Council on April 9th, and invited them once more to attend.

Page 4 ends

DRAFT
04/01/2024Board of Library Trustees Meeting Minutes

TRUSTEES REPORT

ADJOURNMENT
Vice Chair Hintermeister shared information on the Triton Tequila Tasting fundraiser for the Triton Museum.

Vice Chair Hintermeister asked about an upcoming Patrick Henry meeting and the status of Library inclusion in the plan.

Vice Chair Hintermeister shared that he took notes from the Board/City Council dinner, and raised the question if the Board might want to assign the role of secretary in the future. It was decided to add this as a question to address at a future meeting.

The meeting was adjourned at 8:13 PM.

A motion was made by Trustee Ricossa, seconded by Trustee Tryforos to adjourn the meeting in memory of Jennifer Sparacino, former Santa Clara City Manager for 25 years.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman
The Board of Library Trustees Meeting is adjourned to May 6, 2024, at 6:00 PM.

Page 5 ends

DRAFT
04/01/2024Board of Library Trustees Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 6 ends

MEETING DISCLOSURES
DRAFT
City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Youth & Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
03/12/2024

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair Maben at 6:04 pm.

Present 10 - Commissioner Simren Garg (6:20pm), Commissioner Namita Gaidhani, Commissioner Khadeejah Khan, Commissioner Kira Liang, Commissioner Keith Maben, Commissioner Samaira Mehta, Commissioner Hiranya Parekh, Commissioner Sudeepthi Ravipati, Commissioner Samarth Suresh, and Commissioner Sarah Zuo
Commissioner Aarav Gupta , Commissioner Fatimah Ismail, Commissioner Maryam Ismail, Commissioner Ryan Kim, and Commissioner Malia Martin Absent 5 -
A motion was made by Commissioner Gaidhani, seconded by Commissioner Parehk to excuse Commissioner Gupta,
Commissioner Fatimah Ismail, Commissioner Maryam Ismail, Commissioner Kim, and Commissioner Martin from the March 12, 2024 meeting. The motion carried by the following vote:

Aye: 10 -

Absent:

Commissioner Garg, Commissioner Gaidhani, Commissioner Khan, Commissioner Liang, Commissioner Maben, Commissioner Mehta, Commissioner Parekh, Commissioner Ravipati, Commissioner Suresh, and Commissioner Zuo
Commissioner Gupta, Commissioner Fatimah Ismail, Commissioner Maryam Ismail, Commissioner Kim, and Commissioner Martin 5 -

CONSENT CALENDAR

1.A 24-226 Action on the Youth Commission Minutes of the February 13, 2024 Meeting A motion was made by Commissioner Maben, seconded by
Commissioner Parehk, that this item be recommended for approval.

The motion carried by the following vote:

Page 1 ends

03/12/2024Youth Commission Meeting Minutes

Aye: 10 -
Excused:

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS

2. 24-228 Youth Commission FY 2023/24 Work Plan & Goals · Community Building: For the Food Spotlight, committee members visited SomiSomi & Eataly on February 23, 2024. Committee members sampled foods from these two businesses and created social media content for future posting.
· Next committee meeting will be held on April 22, 2024 at 7:00 pm on Zoom.
· Public Outreach and Education: Design flyer and social media content to encourage voter registration for young people. · Follow up with Commissioners on biographies and prepare to share on social media. Next committee meeting will be held on April 16, 2024 at 6:30 pm on Zoom.
· Youth Engagement and Empowerment: Schedule the Santa Clara High School Health & Wellness coordinator to speak on the topic of Mental Health on an upcoming podcast. Committee members will provide an arts & crafts project at the Friday, April 12, 2024 Sunset Cinema event, held at Henry Schmidt Park.
· Next committee meeting will be held on April 4, 2024 at 7:00 pm on Zoom.

Page 2 ends

03/12/2024Youth Commission Meeting Minutes

STAFF REPORT
Gayle Ichiho, Recreation Supervisor: The deadline for Youth Commission applications for the 2024-25 term passed and 40 applications were received. Interviews will be held on Saturday, March 16, 2024. At the conclusion of interviews, the panel is expected to provide recommended candidates for six (6) commissioner positions and two (2) alternate positions. At the Tuesday, May 7, 2024 City Council meeting, outgoing Youth Commissioners will be recognized for their service and recommended candidates will be presented to City Council for their consideration. The last Youth Commission meeting for the 2023-24 term will be on Tuesday, May 14, 2024 at the Youth & Teen Center.

Jon Kawada, Recreation Coordinator: On Saturday, March 23, 2024 Youth Commissioners will be volunteering at the Parks & Recreation Department’s Breakfast with the Bunny event. Volunteers are requested to be there from 9-12 pm and will be helping in various areas of the event.

COMMISSIONERS REPORT
Keith Maben, Youth Commission Chair: For the upcoming Youth Commission interviews, Chair Maben will be serving on the interview panel.

ADJOURNMENT
A motion was made by Commissioner Suresh, seconded
Commissioner Parekh, that this meeting be adjourned at 6:22 pm.

The motion was carried by the following vote:

Aye: 10 -
Excused:

MEETING DISCLOSURES

Page 3 ends

03/12/2024Youth Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 4 ends

City of Santa Clara
Meeting Minutes
Civil Service Commission
Draft
7:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
02/08/2024
The City of Santa Clara is conducting the Civil Service Commission in a hybrid manner (in-person and a
method for the public to participate remotely).
• Via Zoom:
https://santaclaraca.zoom.us/j/86351228305?pwd=eFd5aDRVU0cyYUc0dFhaMjJiUWVSdz09 Webinar ID: 863 5122 8305
Passcode: 761380
OR
Phone: 1 (669) 900-6833

CALL TO ORDER AND ROLL CALL
Chair Felizardo called the meeting to order at 7:02 PM and lead the meeting with the Pledge of Allegiance.

Chair Franklin Felizardo, Commissioner Ron Billingsley, and Commissioner Arti Purohit
Present 3 -
Vice Chair Tahir Naim , and Commissioner Wesley DudzinskiAbsent 2 -

CONSENT CALENDAR

1.A 24-85 Action to Approve the Civil Service Commission Meeting Minutes of December 11, 2023
A motion was made by Commissioner Purohit, seconded by
Commissioner Billingsley, to Approve the Civil Service Commission Meeting Minutes of December 11, 2023.