Print Good and Services UC Systemwide
Executive Summary
Lead Agency: University of California Solicitation: # 001811-FEB2020 RFP Issued: April 21, 2020 Pre-Proposal Date: April 27, 2020 Response Due Date: September 13, 2019 Proposals Received: # 6 Awarded to: Canon Solutions America Agreement No. 202000275
The University of California, Office of the President (UC) issued RFP # 00811-FEB2020 on April 21, 2020 to establish a national cooperative contract to assist UC and national participating agencies, in obtaining the best, most cost-effective and efficient procurement program for MFDs, Laser Printers, related goods, services and supplies.
The Regents of the University of California partnered with OMNIA Partners to include a national cooperative purchasing opportunity:
The purpose of this Request for Proposal (the “RFP”) is to invite qualified Printer Manufacturers (“Supplier(s)”) to prepare and submit proposals to the University of California (“UC”) to provide multifunction devices (“MFDs”) with copy, print, scan and optional fax functionality, and/or Laser Printers, along with products and support (“Print Goods and Services”) all in accordance with Federal and State of California laws and the requirements of the UC as further detailed in this RFP. The UC has partnered with OMNIA Partners to make the resultant agreement a national cooperative agreement which public agencies, across the country, will be able to utilize.
The overall objective of this RFP is to select a Supplier, or multiple Suppliers, to assist UC, and national participating agencies, in obtaining the best, most cost -effective and efficient procurement program for MFDs, Laser Printers, related goods, services and supplies. In addition, Qualified proposers are invited to submit proposals, based on the information provided in this RFP with the intent to establish a business alliance with UC and OMNIA Partners, that will maximize the resources of both organizations to most effectively meet national participating agencies’, and the UC’s, needs.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• CalUSource website
• OMNIA Partners, Public Sector website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
• Honolulu Star-Advertiser, HI
• The Advocate – New Orleans, LA
• New Jersey Herald, IL
• Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
• Houston Community Newspapers, Cy Creek
Mirror, TX
• Deseret News, UT
• Richmond Times, VA
• Seattle Daily Journal of Commerce, WA
• Helena Independent Record, MT
• Las Vegas Review Journal, NV
• The Herald-News, IL
OMNIA®
PARTNERS
* 6JATIONALIPA I US COMMUN ITIE S'
On June 5, 2020 proposals were received from the following offerors:
• Canon Solutions America
• Hewlett Packard (HP)
• Konica Minolta Business Solutions
• Ricoh Americas Corporation
• Sharp Electronics
• Toshiba America Business Solutions
• Xerox Corporation
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee determined that Canon Solutions Americas demonstrated the ability to provide the p roducts and services outlined in the solicitation while offering competitive pricing to members . UC executed a purchasing agreement on December 15, 2020.
Contract Highlights:
Canon (CSA) provides industry leading enterprise, production, and large format printing solutions, supported by exceptional professional service offerings. CSA helps companies of all sizes improve sustainability, increase efficiency, and control costs through high volume, continuous feed, digital and traditional printing, and document management solutions.
Contract includes:
CSA full catalog offering for the purchase and/or lease of multifunction devices (MFDs) with copy, print, scan, and optional fax functionality, and/or Laser Printers, along with related products as well as managed print solutions. Additional services include hard drive removal and accessory installation/maintenance.
Term:
Initial five (5) year agreement from December 16, 2020 through December 15, 2025 with the option to renew for five (5) additional one-year periods through December 15, 2030.
Pricing/Discount:
Minimum discount off MSRP for purchase. Refer to price schedule for optional lease and service cost.
OMNIA Partners, Public Sector Web Landing Page:
https://public.omniapartners.com/suppliers/canon-solutions-america/contract-documentation#c36035