City of Santa Clara
Meeting Agenda
Governance and Ethics Committee
City Hall – Council Chambers
1500 Warburton Avenue
Santa Clara, CA 95050
1:00 PMMonday, June 3, 2024
The City of Santa Clara is conducting Governance and Ethics Committee meetings in-person and continues to have methods for the public to participate remotely or in-person.
• Via Zoom: https://santaclaraca.zoom.us/j/98559951444
• Webinar ID: 985 5995 1444
• By phone: 1 (669) 444 9171
To submit written public comment before meeting:
Send email to [email protected] by 10 a.m. the day of the meeting.
Those emails will be forwarded to Committee members and will be uploaded as supplemental meeting material.
Note: Emails received as public comment will not be read aloud during the meeting.
CALL TO ORDER AND ROLL CALL
CONSENT CALENDAR
1.A Approval of the March 4, 2024 Governance and Ethics Committee Meeting Minutes
24-582
Approve the minutes of the March 4, 2024
Governance and Ethics Committee Meeting
Recommendation:
PUBLIC PRESENTATIONS
Member of the public Wanda Buck stated she had some issues logging into Zoom, staff was able to provide support to get her into the Zoom link soon thereafter.
GENERAL BUSINESS
Governance and Ethics Committee Meeting Agenda June 3, 2024
2. Review and Action on Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") and Council Policy 009 ("City Representation at Meetings, Ceremonies, and Events")
24-439
Approve amendments, if any, to Council Policy 020
(“Proclamations, Commendations and Certificates of
Recognition”) and Council Policy 009 (“City
Representation at Meetings, Ceremonies & Special
Events”) and bring forth to City Council for
consideration and approval.
Recommendation:
3. Review Policy and Procedure 049 (“Community Grant Policy”)24-1082 Approve amendments, if any, to Policy and Procedure
049 (“Community Grant Policy”) and bring forth to City
Council for consideration and approval.
Recommendation:
4. Review Meeting Management Protocol Options and
Rosenberg’s Rules of Order and Provide Direction to Staff 24-25
Provide Direction on a Council Policy for Meeting
Management Protocols Recommendations by the
Governance and Ethics Committee and Forward for
Consideration and Approval by the City Council
Recommendation:
5. Update on Review of SCSC Chapter 2.155 (“Regulation of Lobbying Activities ”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials”)
24-438
6. Referral to Discuss Possible Revisions to the Placement of Public Presentations on the City Council Meeting Agenda 24-444
7. Review and Action on Updated 2024 Governance and Ethics Workplan
24-583
Approve the 2024 Governance and Ethics Committee
Workplan with any additional amendments
Recommendation:
STAFF REPORT
COMMITTEE MEMBER REPORTS / FUTURE REFERRALS
ADJOURNMENT
The next regular Governance and Ethics Committee meeting will be held on September 16, 2024 at City Hall. A Special Governance and Ethics Committee meeting date is to be determined.
Governance and Ethics Committee Meeting Agenda June 3, 2024
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.