8/27/2024 Item #6
Santa Clara Stadium
Authority
Informational Report on
Super Bowl LX and FIFA
World Cup 2026 Updates
August 27, 2024
SCSA
SANTA CLARA STADIUM AUTHORITY
Item #6, RTC # 24-324
1 Presenters
City / Stadium Authority Staff
• Jovan Grogan, City Manager/Executive Director, City/Stadium Authority • Chuck Baker, Assistant City Manager, City/Stadium Authority • David Flamm, Emergency Services Officer, City
• Richard Fitting, Police Captain, City
• Elycia Knight, Development Project Manager, City
SCSA
* STADHIM AUTHORITY
2 POST MEETING MATERIAL
1 8/27/2024 Item #6
Agenda
• 2026 Major Events Background
• Overview of Current Status
• Emergency Preparedness - Current Status
• Public Safety - Current Status
• Stadium Capital Projects - Current Status
• Planned City and Stadium Authority Work Efforts
• Next Steps/Staff Recommendation
SCSA
SANTA CLARA STADIUM AUTHORITY
2026 Major Events Background
Chuck Baker
Assistant City Manager
City of Santa Clara/Stadium Authority
SCSA
SANTA CLARA STADIUM AL THORITY
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8/27/2024 Item #6
Overview
• In 2026, Levi's Stadium is anticipated to host
• Super Bowl LX in February
• Six FIFA World Cup 2026 matches between June 13 - July 1 • On February 22, 2022, City Council voted in favor of a resolution to support the City's bid to host one or more FIFA games
• On June 16, 2022, FIFA announced the 16 regions that will host FWC26: Canada (2 locations), Mexico (3 locations), and the United States (11 locations) • On May 23, 2023, City Council and Stadium Authority Board voted in favor of a resolution:
• Adopt the Santa Clara City Council Guiding Principles for FWC26 • Direct the City Manager/Executive Director and City Attorney/Stadium Authority Counsel to negotiate and execute an Information Sharing and Event Cooperation Agreement
SCSA
SARTA CLAPA STADIUM AUTHORIN
5 Overview (cont.)
• On May 22, 2023, the NFL announced that Super Bowl LX is planned to be played at Levi's Stadium • On September 26, 2023, City Staff (Staff), Santa Clara Stadium Authority (Stadium Authority) presented an Informational Report on FWC26 Updates
• On February 4, 2024, FIFA announced the match schedule for FWC26 at Levi's Stadium (6 matches)
• On March 5, 2024, Staff, Stadium Authority, and the Bay Area Host Committee (BAHC) presented an Informational Report on Super Bowl LX and FWC26 Updates • Staff made two recommendations that were unanimously approved by City Council/Stadium Authority Board:
• Note and file informational report on Super Bowl LX and FWC26 updates; and, • Adopt the Super Bowl L Guiding Principles
• Staff and Stadium Authority committed to providing a periodic Informational Report update for 2026 Major Events
SCSA
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Key Stakeholders
Staff provided information on the stakeholder structure, roles, responsibilities and relationship with the City and Stadium Authority for the 2026 Major Events Key Stakeholders • Bay Area Host Committee (ВАНС)
Include • NFL
• FIFA
• Stadium Authority
• City of Santa Clara
• Forty Niners SC Stadium Company, LLC (StadCo)
• Forty Niners Stadium Manager Company LLC (Stadium Manager) • Regional, state, and federal government partners
SCSA
SANTA CLARA STADIUM AUTHORITY
7 FWC26 Overview
The FIFA World Cup and FIFA Women's World Cup are international soccer competitions between national teams under FIFA, the sport's global governing body. Held every four years, they are the most prestigious and widely viewed single sporting events in the world On June 16, 2022, 1. Atlanta (Mercedes-Benz Stadium) 9. Miami (Hard Rock Stadium) -IFA announced the 2. Boston (Gillette Stadium) 10. Monterrey, Mexico (Estadio BBVA) 16 regions that will Dallas (AT&T Stadium)
3. 11. New York / NJ (MetLife Stadium)
host matches for
World Cup 4. Guadalajara, Mexico (Estadio 12. Philadelphia (Lincoln Financial Akron) Field)
5. Houston (NRG Stadium) 13. San Francisco Bay Area (Levi's
6. Kansas City (Arrowhead Stadium) Stadium)
7. Los Angeles (SoFi Stadium) 14. Seattle (Lumen Field)
8. Mexico City, Mexico (Estadio 15. Toronto, Canada (BMO Field) Azteca) 16. Vancouver, Canada (BC Place)
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SALA CLARA STADIUM 20/2021
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FWC26 Overview (cont.)
On February 4, 2024, FIFA announced the match schedule for FWC26 Group Matches Levi's Stadium is scheduled to host six (6) • 48 teams matches over a 19-day period
• 12 "groups" of 4 teams each
• Group Matches:
• Top 2 from each group and top 8 third June 13, 16, 19, 22 and 25 place teams advance
Knockout Matches • Knockout Match:
July 1, 2026
• Single elimination
• Final on July 19 at New York/New * Teams assigned to Levis Stadium still to Jersey Stadium be determined. Each matchup will b
valuated for public safety risi
SCSA 9
SANTA CLARA STADIUM AUTHOR Y
9 SBLX Overview
The Super Bowl is the NFL's annual championship game, generally played on the second Sunday in February
On May 22, 2023, the NFL announced Super Bowl SUPER BOWL LX is scheduled to be held at Levi's Stadium
Article 21 of the Stadium Lease between SCSA and
StadCo contemplates Super Bowls at the Stadium,
with terms to be implemented through a "League LEVIS STADIUM I CAN FRANCISCO DAY AREA | 2020 Event Agreement"
SCSA 10
E СЛА ТАКИМ AUTHOPITY)
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8/27/2024 Item #6
Previously Reported City and
Stadium Work Efforts
Staff's March 2024 • Acquisition of FWC26 documents
presentation included • Key documents already obtained
pdates on recent and * Others to be made available when created/identified surrent City and Stadiun
Authority work efforts
related to
• Required public infrastructure and resources
• Additional personnel in the special operations division • Information Obtained from Participation in Programs at this year's Super Bowl
Conferences and meetings with key stakeholders
SCSA
11 SANTA CLARA STADIUM AUTHDRITY
11 Overview of Current Status
Chuck Baker
Assistant City Manager
City of Santa Clara/Stadium Authority
SCSA
SANTA CLARA STADIUM AI:TIMPITY
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8/27/2024 Item #6
FIFA World
Cup 2026
Overview of
Current Status
SCSA
SANTA CLARA STADIUM AUTHORITY
13 Current Status of Negotiations
The City and Stadium Authority are currently in active negotiations with BAHC, stadCo/Stadium Manager ("Niners Entities"), and FIFA regarding allocation of cost and benefits for FWC26 events. BAHC has agreed to reimburse the City for even planning costs through an Interim Funding Agreement. More comprehensive negotiations are ongoing for the terms of the formal Assignment and Assumption Agreement (FWG26) and League Event Agreement (Super Bowl 60).
Status of Agreements / Interim Funding Agreement
• Assignment and Assumption Agreement (pending; target
completion date October 2024).
• League Event Agreement (pending; target completion date October 2024).
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SARTA CLARA SADIE AUTHORITE
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Interim Funding Agreement Terms
• Effective Date & Duration • Financial Limit
• Effective July 1, 2024 • Agreement covers first $150k of • Unless extended, terminates on earlier to
occur of December 31, 2024, or upon
execution of the Assignment and Assumption
Agreement discuss terms for increase
• Purpose • Budgeting & Reporting
• Covers reimbursement by BAHC of City cost • City developed an Initial Estimated elated to FWC26 planning until full Cost Allocation for staffing costs Assignment and Assumption Agreement is (detailed in Exhibit A • City will track actual costs, provide
• Interin trial period gets Cily reimbursed and written expenditure reports to ives parties opportunity to identify an BAHC, and summarize related esolve issue. activities
SCSA 15
SANTE CLARA STADIUM AUTONY
15 Interim Funding Agreement Terms (cont.)
• Limited Time Arrangement
• Ensures City costs are covered while finalizing the Assignment and Assumption Agreement
• Reimbursement Coverage
• BAHC reimburses City for expenses related to Event Planning Work • Eligible costs include police, fire, public works staffing, and other FWC26 planning SCSA 16
SANTA CLARA TADIUM AUTHORITY
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8/27/2024 Item #6
Staff Time & Reimbursement
Tracked Pre-Interim Funding Agreement Costs From May 22, 2023 to June 30, 2024 City and Stadium Total Staff Hours & Costs: Cost Reimbursement Authority reclassified • Total Hours: 1,327 approximate • City and Stadium general staff time into hours costing $328,281 Authority are in specific FWC26 and negotiations with
SBLX-related activities SUx Atie a proximate BAHC to determine from May 22, 2023, to • FWC26 Activities: 584 approximate available funding June 30, 2024. Time hours costing $141,017 sources for these has been tracked by costs
month and by staff Non-SCSA Budgeted Staff Hours &
member Costs: • Amounts not funded
• Total Hours: 590 approximate hours by BAHC, state or
costing $148,930 other sources to be
• SBLX Activities: 485 approximate reimbursed by the
hours costing $124,086 Stadium Authority
• FWC26 Activities: 106 approximate
SCSA hours costing $24,845 17
SANTA CLARA STADIUN AUTHORIN
17 Staff Time & Reimbursement (cont.)
Tracking Staff Costs starting July 1, 2024 through the end of SBLX and FWC26 events * Measure J Updated City Manager's Directive (CMD 136)
prohibits the use • Outlines staff's timekeeping responsibilities and City-wide of City funds for
Stadium Authority reimbursement procedures
costs, including • Ensures accurate reporting of City services provided to the operating and San Francisco Forty Niners entities, Stadium Authority, and maintenance Levi's Stadium support
expenses • Update provides additional clarification on City services that should be tracked and reported
• Dilineates direct Stadium event costs as it relates to public safety, from administrative and management time
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SANTA CLARA STADIUM AUTHORITY
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8/27/2024 Item #6
Staff Time & Reimbursement (cont.)
MEETING AGENDA TEMPLATE
Staff developed comprehensive, streamlined
approach to timekeeping while minimizing SCSA
administrative overhead
• Timecodes were assigned by department,
with an emphasis on existing timekeeping
practices
S01AA0SOUA
• Meeting agenda templates with pre-assigned EXON SACOSTEN time codes per attendee and department
• Comprehensive descriptions per timecode
1. Hem
Invoices are to be sent monthly
SCSA 19
SANTA CLARA STADIUM AUTHORITY
19 Emergency Preparedness -
Current Status
David Flamm
Emergency Services Manager
City of Santa Clara
SCSA
SANTA CLARA STADIUM ASTHORITY
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8/27/2024 Item #6
City of
Santa Clara
The Conter of Whats Possible
Emergency Preparedness
• Provided update to Emergency Operational Area Council (EOAC) on SBLX and FWC planning (August 2024)
- Council includes elected officials and public safety leaders - Joint City OES and County OEM high-level briefing
2024 National Homeland Security Conference and FIFA Host City Planning Meeting attendance July 2024)
- Nearly all host cities were represented, with reps from Law, Fire, and EM - Exchanged best practices in incident management and large event management - Paid for by Urban Area Security Initiative (UASI) grant funding 21 City of
Santa Clara
The Center of Whats Possible
Emergency Preparedness (cont.)
• FWC26/SBLX Op Area Emergency Management Kickoff Meeting (July 2024) - In-depth briefing to all jurisdictional EM partners, PG&E, Water District, NWS, and SF DEM - Discussed past event management, expected planning timelines, and potential complications • Department of Homeland Security FWC26/SBLX Critical Infrastructure Collab. (June 2024)
- Met with our DHS Cybersecurity and Infrastructure Security Agency (CISA Protective Security Advisor (PSA) to begin various assessments and future training planning 22 11
8/27/2024 Item #6
City of
Santa Clara
The Center of What's Possible
Emergency Preparedness (cont.)
• Department of Homeland Security (DHS) FWC Host City Emergency Communications Planning Symposium (May 2024)
- Met with all other FWC host city EMs, Dispatch and radio reps, and IT/Cybersecurity reps - Discussed emergency comms plans & best practices, & received briefing from FIFA safety reps - Paid for by DHS Critical Infrastructure Security Agency (CISA) • City Cybersecurity Tabletop Exercise (TTX) with federal, state, & local partners (April 2024)
- In collaboration with DHS, with reps from every city department, focused on hazard-specific coordination
23 Public Safety -
Current Status
Richard Fitting
Police Captain
City of Santa Clara
SCSA
NTA CLARA STADIUM AUTHORIT
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8/27/2024 Item #6
City of
Santa Clara
The Coctor of What Potsthle
Public Safety Planning & Readiness
• Police Department SBLX/FWC26 Planning Committee
- Working group/subcommittee leads identified
- Two PD staff members identified for temporary assignment to the Special Operations Division • Support for planning and operational needs for SBLX/FWC26 through July 2026 Pater nutty Retro Comme
- Kickoff meeting, including an overview of committee leads' roles and responsibilities • Regional Partnerships
- FWC26 Working Group/Focus Area meetings recurring with all 16 host cities & FIFA - Collaboration and planning with the BAHC and regional Public Safety partners • Resource & Training Identification
- Identification and evaluation of equipment needs, funding sources, and acquisition processes - Training needs identified and initial sessions scheduled 25 City of
Santa Clara
The Center of What: Postile
Public Safety Planning & Readiness (cont.)
• Super Bowl LX Planning Session (April 2024)
- Collaborative planning session held at Levi's Stadium - Key stakeholders: Staff from CMO, PD, PW, as well as NFL, Stadium Management, BAHC • Annual NFL Safety and Security Conference (May 2024)
- Collaboration with NFL security leads, including those responsible for SBLX planning and operations • Human Trafficking Conference (May 2024)
- Particular focus area for SBLX/FWC26
- Numerous training modules and strategy discussions to combat human trafficking • National Center for Sports Safety and Security Conference (July 2024) - Presentation from FIFA's Chief Safety and Security Officer - Session regarding FWC26 planning and preparation
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8/27/2024 Item #6
Stadium Capital Projects -
Current Status
Elycia Knight
Development Project Manager
City of Santa Clara/Stadium Authority
SCSA
SANTA CLARA STADIUM AUTHORITY
27 Bowl/Field
Modification
SETTE BAY
SCSA
SANTA CLAR: STADIUM AUTHURITY
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8/27/2024 Item #6
Bowl/Field Modification
Modifications to the inner bowl
are required by FIFA to allow for
an expanded field pitch
• NFL dimensions (red)
• FIFA dimensions (green)
Items not shown include; player warmup
areas and benches, personnel and
operations staff, media, security and
LED ribbon boards
SCSA
SANTA CLARA STADIUM AUTHORITY
29 Bowl/Field Modification
FIFA Compliance Modifications:
• The inner bowl modifications (Quadrants C B
A, B, C, and D) must be expanded to
accommodate the pitch area per FIFA
standards
• Modified sections will be replaced
with demountable steel structures
for flexibility in future events
D A
SCSA
SANTA CLARA STADIUM AUTHORITY
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8/27/2024 Item #6
Bowl/Field Modification
The stadium manager submitted a permit to remove 3 rows of general seating (Quadrants C and D) and a ron of ADA seating (Quadrants A and B), which will be relocated to a slightly higher section of the lower bow • The proposed design preserves the existing look and feel of the bowl, ensuring minimal aesthetic impact
CURRENT MODIFICATION
100%
SCSA
ANTA CLARA STADIUM AUTHORITY
31 Bowl/Field
Modification
Construction is planned for late
January 2025, with all costs
fully reimbursed by BAHC
SCSA
BANTLSLARA STADIUM SENORITY
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8/27/2024 Item #6
Planned City and Stadium
Authority
Work Efforts
Jovan Grogan
City Manager/Executive Director
City of Santa Clara/Stadium Authority
SCSA
SANTA CLARA STADIUM AUTHORITY
33 Key Planned Work Efforts
• Conclude negotiations and present proposed agreements to public and City Council/Board for action...
• FWC26: Assignment and Assumption Agreement and other relevant agreements • SBLX: League Event Agreement for and other relevant agreements » Target October 2024
• Continue planning efforts for...
• Public safety services (primarily Police and Fire)
• Emergency management planning
• Continue Stadium capital project oversight
• Launch community partnerships and outreach efforts
SCSA
SANTA CLARA STADIUM AL THORITY
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8/27/2024 Item #6
FWC26 Ongoing Negotiations
• Key terms under negotiation include:
• Process for invoicing and receiving timely reimbursement • Terms for reimbursement of necessary public safety equipment • Financial assurances that cost reimbursements will be available o Cooperative efforts to pursue Federal and State event funding • Implementation of Required Field Improvements (to be
reimbursed by BAHC,
• Amount and available uses of facility fee ticket "surcharge" to be ately Coment of Cily Pull • Definition and terms for financial offset of "opportunity costs" Current estimated costs include: created by displacement of potential money-making events •
• Public safety during the "non-exclusive" and "exclusive" FWC26 operating planning costs period
estimate: $3,148,000 • Terms for use of the City's Convention Center • Public safety direct • Accounting mechanisms and audit rights event costs: $8,424,000 • Implementing Agreements for BAHC "Host City" obligations for which they may seek/need SCSA/City support
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SARTA CLARA STADIUM ALTHORITY
35 SBLX Ongoing Negotiations
League Event Agreement
• Premise: As contemplated by Article 21 of the Stadium Lease, the BAHC shall assume all cost and obligations to host SBLX, including the obligation to reimburse City for all planning and event support costs
• Key Terms Under Negotiation:
• Definition of services to be provided and process for invoicing and reimbursement • Financial assurances that reimbursements will be available when and in amounts needed
• Process for developing security plan in accordance with NFL and City requirements • Stadium Authority approval of required improvements
• Term (period covered by the agreement)
• Specific financial and community benefits
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SANTA CLARA STADHIM A BEDRITY
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8/27/2024 Item #6
Community Partnerships & Outreach
• Critically important that we protect the community and engage our residents and business
• Two new initiatives...
1. City Manager Community/Stakeholder Task Force for FWC26 & SBLX - Task Force to support the City Manager's Office with community engagement community event planning, and fundraising, as well as neighborhood impacts an communications.
2. Bloomberg Harvard City Leadership Initiative, 2024-25 SCSA 37
SANT CLARA STADEM AITOREY
37 Bloomberg Harvard City Leadership Initiative
• The initiative aims to equip mayors and senior city officials to tackle complex challenges in their cities and improve the quality of life of their residents • Santa Clara representatives for the 2024-25 cohort:
• Mayor Lisa Gillmor
City Manager Jovan Grogan
Assistant City Manager Elizabeth Klotz
• Mayor Gillmor's Priority Issue
In 2026, Santa Clara will host Super Bowl XI as well as six matches as part of the FIFA Men's World Cup. As the center of what's possible, Santa Clara needs to collaborate with the community and other key stakeholders in a transparent manner that ensures that voices are heard and that the 2026 major events benefit the community to the greatest extent possible SCSA 38
SANTA CLARA STADIUM AUTHORITY
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8/27/2024 Item #6
Next Steps/
Staff Recommendation
SCSA
SARTA CLARA STADIUM AUTHORIY
39 Next Steps
• Council/Board Questions on Staff Presentation
• Public Comment
• Council/Board Deliberations
• Council/Board Action
SCSA
SANTA CLARA STADLIM AUTHORIY
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8/27/2024 Item #6
Staff Recommendation
• Note and file informational report on Super Bowl LX and FIFA World Cup 2026 updates
SCSA
SANESCLARA STADIUM AUTHORITY
41 SCSA
Santa Clara Stadium Authority
42 21
POST MEETING MATERIAL
Marisa Welling
From: Clerk
Sent: Tuesday, August 27, 2024 10:29 AM
To: Mayor and Council; Marisa Welling
Subject: FW: Comments on Item 6 - 9/29/2024 Agenda
Follow Up Flag: Follow up
Flag Status: Flagged
Categories: PMM
Good morning Mayor and Councilmember,
The email below is a public comment for tonight's agenda item #6 "Summer 2024 Informational Report on Super Bowl LX and FIFA World Cup 2026 Updates", this will form part of the public record as Post Meeting Material.
Thank you
Nora Pimentel, MMC | Assistant City Clerk | City Clerk's Office City of Santa Clara, California
1500 Warburton Ave. / Santa Clara, CA 95050
(O) 1.408.615.2222 | (F) 1.408.241.6771
[email protected] | www.santaclaraca.gov
City of
Santa Clara
From: Brian Doyle < [email protected]>
Sent: Monday, August 26, 2024 3:23 PM
To: Clerk <[email protected]>
Subject: Comments on Item 6 - 9/29/2024 Agenda
You don't often get email from [email protected]. Learn why this is important It is imperative that the process discussed in the Informational Report on Super Bowl L and the World Cup[ be slowed down before it is too late.
First, the Council should demand an accounting of all of the Stadium Authority dollars that have gone toward bringing the World Cup, including all of Al Guido's travel and entertainment expenditures. The accounting should also include all of the staff time in negotiating anything to do with the World Cup.
Without reimbursement of all of these costs, the public will be subsidizing an event that will make the Stadium Authority no money in 2026. The report sets forth a substantial amount of staff time and travel expenditures that it admits have already not been reimbursed. By making these expenditures the City Manager appears to have violated Measure J. This violation should be investigated and a complete accounting and repayment should be completed.
1 Second, the public should be made aware of all of the lost opportunity costs of potential money-making events that will not be able to be held in 2026 by reason of assigning rights to the Stadium to the Bay Area Host Committee and FIFA.
Lastly, given that the public safety costs for holding the World Cup must all be run through the City's budget, there must be an honest, transparent projection of these costs and how they will be paid by the Bay Area Host Committee. Given what the other World Cup cities have discussed, these costs could be expected to be in the tens of millions of dollars. The Bay Area Host Committee is a nonprofit with past financial statements that indicate that its only source of significant revenue has been from the 49ers. Why would Santa Clara assign the millions of dollars in rent to be paid by FIFA to a nonprofit with such shaky finances, in the hopes that it could raise enough revenue to then reimburse it for the public safety costs that it must pay if the event is to occur in Santa Clara? At a minimum, if Santa Clara is expected to follow through on the promises made by an NFL team valued at $6 Billion, it should receive an ironclad guarantee from that team's owner that the City will receive the financial reimbursements for its efforts. Demanding nothing less is a betrayal of Santa Clara taxpayers.
In completing these recommendations, the following questions should be answered:
Who paid for the City expenses already incurred?
How much of these expenses have been reimbursed?
By the Stadium Authority funds?
By the Bay Area Host Committee?
By the "49er entities"?
The report refers to an Assignment and Assumption Agreement but does not explain what agreement or agreements are proposed to be assigned. What are these? When will the public be able to see unredacted copies of these? Does City staff expect to publicly approve an assignment agreement without telling the public what is in the agreements?
The report completely avoids explaining what the Bay Area Host Committee is and provides no written record of their commitments or agreements. Public information about entities using this name are all nonprofit corporations whose tax returns show comparatively little revenue with which to guarantee payment of the magnitude of City expenses expected for these events.
What due diligence has staff completed to ensure that the City will not be left holding the bag if the BAHC does not have the ability to pay after the City has paid tax dollars toward this effort? Why has the public been left in the dark, while City staff spends taxpayer dollars meeting behind closed doors with people who have glaringly violated state conflict of interest law? It's high time to stop treating City residents as if they are stupid.
Brian Doyle
Council District 5 Voter
2