Resolution/Use of City Forces Page 1 of 2
Rev: 7/27/2023
RESOLUTION NO. 24-9353
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA,
AUTHORIZING THE USE OF CITY WATER AND SEWER
UTILITIES DEPARTMENT FORCES PURSUANT TO CHARTER
SECTION 1310
WHEREAS, the City of Santa Clara’s Charter section 1310 requires all contracts involving an expenditure of over $1,000 for a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council determines that the public works may be done better or more economically by the City’s own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 1310; WHEREAS, the City’s Water & Sewer Utility Department desires to perform certain public works, as set forth in the Report to Council dated August 27, 2024, by its own employees; and, WHEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees. //
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NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the August 27, 2024 Report to Council, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees.
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27TH DAY OF AUGUST, 2024, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED : COUNCILORS:
Attachments incorporated by reference:
1. Aug. 27, 2024 Report to Council #24-467
Resolution/Use of City Forces
Rev: 7/27/2023
Becker, Chahal, Hardy, Jain, Park, and Watanabe,
and Mayor Gillmor
None
None
None
ATTEST:~
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-467 Agenda Date: 8/27/2024
REPORT TO COUNCIL
SUBJECT
Action on Authorizing the Use of City Water Forces to Install Backflow Prevention Devices at 5452 Betsy Ross Drive and 2339 El Camino Real.
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states in part “that every contract involving an expenditure of more than one thousand dollars ($1,000.00) for the construction or improvement, (excluding maintenance and repair), of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best performed with City Forces to complete the limited size and scope of work outlined below. The Water Utility has in-house knowledge and trained personnel operating and maintaining water services that can be leveraged to perform this work more economically. Bidding out the work and contracting with a private entity would delay the construction projects. Therefore, staff recommends that the City Council find that City Forces can best perform the installation of the following water services and approve the use of City Forces.
Location: 5452 Betsy Ross Drive
Type of Service: Provide installation services for new public water improvements.
Description of Work: Upgrade existing (1) - 8” fire service with RPDA backflow prevention device
Job Number: 592-1423-80300-7054-(i)30405
Cost Estimate $ 42,155.00
Source of Revenue Customer/Developer Contribution
Location: 2339 El Camino Real
Type of Service: Provide installation services for new public water improvements.
Description of Work: Upgrade existing (1) - 1” water service with reduced pressure backflow prevention device
Job Number: 592-1423-80300-7054-(i)30989
Cost Estimate: $ 13,449.83
Source of Revenue: Customer/Developer Contribution
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24-467 Agenda Date: 8/27/2024
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.
FISCAL IMPACT
The funds to support the staff time for the work detailed in this report are included in the Fiscal Year 2024/25 Adopted Budget. Expenditures will be offset by developer contributions.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office beginning the Thursday evening before the Tuesday meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Adopt the attached Resolution approving the use of City Water forces for water utility upgrades at 5452 Betsy Ross Drive and 2339 El Camino Real.
Prepared by: Ahmed Aly, Principal Civil Engineer
Approved by: Gary Welling, Director of Water and Sewer Utilities Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. 2024 Use of City Water Forces Resolution
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