POST MEETING MATERIAL — City Council and Authorities Concurrent, September 3, 2024

9/3/2024 Item 1
Special Meeting of the
City Council & Stadium
Authority Board
Action on the City Council's
Response to the Santa Clara
County Civil Grand Jury
1852 Report Entitled
THE MISSION CITY "Irreconcilable Differences:

Santa Clara City Council"
September 3 & 4, 2024, Item #1
1 City of
Santa Clara
The Cortune Plate Pespble
Proposed Presentation, Public Comment,
Deliberation, and Council Action Process

1. Staff Introduction

2. Council Questions (on the process)

3. Public Comment

4. Staff Presentation and Council Deliberation on Each Finding and Recommendation (one by one)

5. Public Comment

6. Council Action
2 2

POST MEETING MATERIAL
1 9/3/2024 Item 1
City of
Santa Clara
The Centre of Whats Posibly
Civil Grand Jury Report
• On June 12, 2024, the Santa Clara County Civil Grand Jury published a report entitled "Irreconcilable Differences: Santa Clara City Council" which includes various findings and recommendations.
• On July 9, 2024, the Civil Grand Jury's findings and recommendations were presented to the City Council. The Council directed staff to prepare draft responses to the Civil Grand Jury report, including a process and options for developing an ethics program for further Council input and direction at a meeting to be scheduled as soon as possible but no later than in time for a timely response to the Civil Grand Jury. • Penal Code Section 933(c) requires that a governing body of the particular public agency or department that has been the subject of a Civil Grand Jury final report to respond within 90 days on the specified findings and recommendations pertaining to matters under the control of the governing body.
3 City of
Santa Clara
Legally Required Responses for Findings
• Penal Code Section 933.05(a) requires the responding entity to indicate one of the following for each Civil Grand Jury finding:

1. The respondent agrees with the finding.

2. The respondent disagrees wholly or partially with the finding, in which case the response will specify the portion of the finding that is disputed and will include an explanation of the reasons therefor. 4 4
2 9/3/2024 Item 1
City of
Santa Clara
Thy Confered Whats Fostibls
Legally Required Responses for Recommendations
• Penal Code Section 933.05(b) requires the responding entity to report one of the following actions for each Civil Grand Jury recommendation:

1. The recommendation has been implemented, with a summary regarding the implemented action.

2. The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation.

3. The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe cannot exceed six months from the date of publication of the grand jury report.

4. The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor.
5 City of
Santa Clara
The Center of Whats Possibl
City Response Required
• Draft responses consistent with the Council's July 9, 2024 action and Penal Code Sections 933.05(a) and 933.05(b) are presented for the City Council's consideration and approval.
• The Civil Grand Jury report included a total of 9 findings and 22 recommendations.
• The City, as an agency, has been directed to respond to 8 of the findings and 9 of the recommendations.
6 3
9/3/2024 Item 1
City of
Santa Clara
The Concer of vilers Forgitis
City Response Required Cont.
• The City's responses on the Civil Grand Jury report findings and recommendations are due by September 10, 2024.
• Individual Councilmembers who also received the Civil Grand Jury report with request for their response to certain findings and recommendations were provided an August 12, 2024 deadline to submit their responses.
7 7
City of
Santa Clara
The Centero Whats Pessible
Proposed Responses to Civil
Grand Jury Findings
8 8
4 9/3/2024 Item 1
City of
Santa Clara
The Conter of Whot Pessible
IRRICONCILABLE DIFFERENCES: Finding 1a: The working relationships Sania Clara City Council
among Councilmembers and the Mayor are
broken.
2071-202 Santa Clars Coamy
Coil Grand Jury
City of
Santa Clara
The Conut of What & Possible
Draft Response for Finding 1a
The City of Santa Clara agrees with the finding. However, it is important to note that at every regular meeting of the City Council, most items that come before the body are approved unanimously and without contentious debate. Further, members of the City Council routinely attend ceremonial events and community celebrations at the same time and professionally represent the City.

Nevertheless, we acknowledge that working relationships are broken and that long-standing grievances do impede the City Council's ability to conduct business professionally in a number of areas.
10 10
5 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 1a The Center of What's Possible Draft Response in Staff Report Proposed Staff Revision
The City of Santa Clara agrees with the finding. The Santa Clara City Council agrees with the finding.

However, it is important to note that at every However, it is important to note that at every regular regular meeting of the City Council, most items meeting of the City Council, most items that come that come before the body are approved before the body are approved without contentious unanimously and without contentious debate. debate and unanimously. Members of the City Council also routinely attend ceremonial events and
Further, members of the City Council routinely
community celebrations together and exhibit mutual
attend ceremonial events and community
respect and professionalism.
celebrations at the same time and professionally
represent the City. Nevertheless, we acknowledge that working relationships among the divided Council are not good
Nevertheless, we acknowledge that working and that long-standing grievances do impede the relationships are broken and that long-standing Council's ability to conduct the City' business grievances do impede the City Council's ability to professionally, particularly where structure of conduct business professionally in a number of government, ethics and Stadium issues are involved. areas.
11 11
City of
Santa Clara
The Center of What Possible
Proposed Revision of Draft Response for Finding 1a
The Santa Clara City Council agrees with the finding. However, it is important to note that at every regular meeting of the City Council, most items that come before the body are approved without contentious debate and unanimously. Members of the City Council also routinely attend ceremonial events and community celebrations together and exhibit mutual respect and professionalism.

Nevertheless, we acknowledge that working relationships among the divided Council are not good and that long-standing grievances do impede the Council's ability to conduct the City' business professionally, iqvolvelarly where structure of government, ethics and Stadium issues are 12 6
9/3/2024 Item 1
City of
Santa Clara
hu Lister ol let Possible
IRRECONCH ABLE DIFFERENCES: Finding 1b: Some Councilmembers do not Santa Clare Cily Council
adhere to the City's adopted ethical and
behavioral standards while conducting City
business on the dais.
2021-2024 Santa Come Cod
13 13
City of
Santa Clara
The Center of What's Possible
Draft Response for Finding 1b
The City of Santa Clara agrees with the finding.

The City Council acknowledges that, on occasion, the
behavior of the City Council (both collectively and
individually) does not adhere to the behavioral standards outlined in the City's policies.
14 14
7 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 1b
Draft Response in Staff Report Proposed Staff Revision
The City of Santa Clara agrees with the finding. The Santa Clara City Council agrees with the finding.

The City Council acknowledges that, on
occasion, the behavior of the City Council (both The City Council acknowledges that, from time to collectively and individually) does not adhere to time, and more frequently than is acceptable, the the behavioral standards outlined in the City's behavior of City Council members (both collectively and individually) does not adhere to
policies. the behavioral standards outlined in City policies. 15 15
City of
Santa Clara
The Center of Whets Possible
Proposed Revision of Draft Response for Finding 1b
The Santa Clara City Council agrees with the finding.

The City Council acknowledges that, from time to time, and more frequently than is acceptable, the behavior of City Council members (both collectively and individually) does not adhere to the behavioral standards outlined in City policies.
16 16
8 9/3/2024 Item 1
City of
Santa Clara
The Custer of Whut Pomsitle
URRECONCILABLE DIFFERENCES: Finding 1c: Councilmembers Becker and Santa Clara City Council
Park air petty grievances and engage in
squabbles with other elected officials and
constituents from the dais.
2021-2024 Sms ClanCon
Coit Grand Tes
17 17
City of
Santa Clara
The Center il Whith Postible
Draft Response for Finding 1c
The City Council disagrees partially with the finding.

The City Council as a whole does not think it appropriate to call out specific Councilmembers as several members of the City Council have expressed grievances towards one another and constituents from the dais.

Through their individual responses, some Council members have addressed this practice and their beliefs on how widespread it is.

However, at this juncture and collectively, the City Council desires to simply state that such behavior is not appropriate.
18 18
9 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 1c The Center of What Possible Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees finding. with the finding.

The City Council as a whole does not think it The City Council, as a whole, does not think it appropriate to call out specific Councilmembers appropriate to call out specific Councilmembers as several members of the City Council have
as several members of the City Council have
expressed grievances towards one another and
expressed grievances towards one another and constituents from the dais. Through their individual constituents from the dais. Through their responses, some Council members have individual responses, some Council members addressed this practice and their beliefs on how have addressed this practice and their beliefs widespread it is. However, at this juncture and on how widespread it is. However, at this collectively, the City Council agrees that such juncture and collectively, the City Council behavior is not appropriate. desires to simply state that such behavior is not
appropriate.
19 19
City of
Santa Clara
Proposed Revision of Draft Response for Finding 1c
The Santa Clara City Council partially disagrees with the finding.

The City Council, as a whole, does not think it appropriate to call out specific Councilmembers as several members of the City Council have expressed grievances towards one another and constituents from the dais.

Through their individual responses, some Council members have addressed this practice and their beliefs on how widespread it is.

However, at this juncture and collectively, the City Council agrees that such behavior is not appropriate.
20 20
10 9/3/2024 Item 1
City of
Santa Clara
Tin Center of What Pogoith
IRRECONCILABLE DIFFERENCES Finding 2: Councilmembers Becker, Park, Sanla Clara City Council
and Chahal do not understand and/or do not
follow established parliamentary and
meeting procedures.
2021-202 Sets Clare Cine
21 21
City of
Santa Clara
Draft Response for Finding 2
The City Council disagrees with the finding.

Through their individual responses, some Council members have addressed this finding. The City Council as a whole declines to comment on the extent to what individual Councilmembers may or may not "understand" parliamentary procedures. However, at this juncture and collectively, the City Council desires to state that compliance with parliamentary procedures is an important part of their collective and individual responsibilities.

Notwithstanding the aforementioned, it is important to note that a request to override a decision of the Mayor as presiding officer of a meeting is provided for in Robert's Rules of Order (See Robert's Rules of Order sections 23 and 24). 22 11
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 2 The Gunter of Wlat: Possible Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees with the finding The Santa Clara City Council disagrees with the finding.

Through their individual responses, some Council Through their individual responses, some Council members have addressed this finding. The City Council as members have addressed this finding. The City Council, a whole declines to comment on the extent to what as a whole, declines to comment on the extent to what individual Councilmembers may or may not "understand" individual Councilmembers may or may not "understand" parliamentary procedures. However, at this juncture and parliamentary procedures. However, at this juncture and collectively, the City Council desires to state that collectively, the City Council desires to state that compliance with parliamentary procedures is an important compliance with parliamentary procedures is an important part of their collective and individual responsibilities. part of their collective and individual responsibilities.

Notwithstanding the aforementioned, it is important to note The City Council acknowledges and agrees that the Mayor that a request to override a decision of the Mayor as is the presiding officer at Council meetings, and deserves presiding officer of a meeting is provided for in Robert's deference; but also notes that, under existing meeting Rules of Order (See Robert's Rules of Order sections 23 rules, the Mayor's determinations on points of order can and 24). be appealed and overturned by majority vote (See Roberts Rules of Order Sections 23 and 24).
23 City of
Santa Clara
Thu Cal ster of White Peasale
Proposed Revision of Draft Response for Finding 2
The Santa Clara City Council disagrees with the finding.

Through their individual responses, some Council members have addressed this finding.

The City Council, as a whole, declines to comment on the extent to what individual Councilmembers may or may not "understand" parliamentary procedures. However, at this juncture and collectively, the City Council desires to state that compliance with parliamentary procedures is an important part of their collective and individual responsibilities.

The City Council acknowledges and agrees that the Mayor is the presiding officer at Council meetings, and deserves deference; but also notes that, under existing meeting rules, the Mayor's determinations on points of order can be appealed and overturned by majority vote (See Roberts Rules of Order Sections 23 and 24).
24 24
12 9/3/2024 Item 1
City of
Santa Clara
The Cuffer of Whur: Poositi
IRRI CONCILABLE DI ERENCES: Finding 3: Some Councilmembers do not Santa Clara City Council
uphold their responsibility to conduct the
City's business professionally and efficiently.
0023-2024 Sets Clack Coun
Coal Grad lun
25 25
City of
Santa Clara
Draft Response for Finding 3
The City Council disagrees partially with the finding.

The City Council acknowledges that, on occasion, the behavior of the City Council (both collectively and individually) does not adhere to best practices for conducting City business in a professional and efficient manner.
26 26
13 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 3
Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially agrees with finding the finding and believes that the issue is not
limited to only "some Councilmembers".

The City Council acknowledges that, on
occasion, the behavior of the City Council (both Specifically, the City Council acknowledges that, from time to time, and more frequently than is
collectively and individually) does not adhere to
acceptable, the behavior of City Council members
best practices for conducting City business in a (both collectively and individually) does not adhere professional and efficient manner. to best practices for conducting City business in a professional and efficient manner.
27 City of
Santa Clara
The Center of Whats Possible
Proposed Revision of Draft Response for Finding 3
The Santa Clara City Council partially agrees with the finding and believes that the issue is not limited to only "some Councilmembers".

Specifically, the City Council acknowledges that, from time to time, and more frequently than is acceptable, the behavior of City Council members (both collectively and individually) does not adhere to best practices for conducting City business in a professional and efficient manner. 28 28
14 9/3/2024 Item 1
City of
Santa Clara
Tine Carder of Vitor Possible
Finding 4: Some Councilmembers have
become preoccupied by personal and

IRRICONCILABLE DIFI RENCES
Santa Clara Cits Council political vendettas resulting in verbal attacks, mocking, and disparaging members
of the public and community volunteers
from the dais without consequence.

Councilmembers have ignored the public's
request to address their behaviors.
29 29
City of
Santa Clara
The Conter of Whats Possible
Draft Response for Finding 4
The City Council disagrees partially with the finding.

As a body, the City Council does not believe that it is appropriate to provide an opinion on the motivations for individual Council members' actions. We agree that verbal attacks, mocking, and disparaging remarks have been made by several Councilmembers, and that this is not appropriate behavior.
30 30
15 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Finding 4 The Center of What: Possible Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees finding. with the finding
As a body, the City Council does not believe
The City Council, as a body, does not believe that
that it is appropriate to provide an opinion on
the motivations for individual Council members' it is appropriate to provide an opinion on the motivations for individual Council members'
actions. We agree that verbal attacks, mocking, actions or non-actions. We do agree, however, that and disparaging remarks have been made by any verbal attacks, mocking, or disparaging several Councilmembers, and that this is not remarks are not appropriate behavior. appropriate behavior.
31 31
City of
Santa Clara
Proposed Revision of Draft Response for Finding 4
The Santa Clara City Council partially disagrees with the finding.

The City Council, as a body, does not believe that it is appropriate to provide an opinion on the motivations for individual Council members' actions or non-actions. We do agree, however, that any verbal attacks, mocking, or disparaging remarks are not appropriate behavior. 32 32
16 9/3/2024 Item 1
City of
Santa Clara
The Center of Balong Possible
IRRICOSCILABLE DIFFERENCES: Finding 6: There has not been an employee Santa Clara City Cooncil
satisfaction survey since 2019.
2023-2924 as aca
33 33
City of
Santa Clara
The Center of What Resible
Draft Response for Finding 6
The City Council agrees with the finding.
34 34
17 9/3/2024 Item 1
City of
Santa Clara
The Center of Whots Posilke
TRRECONCILABLE DIFFERENCES: Finding 7: City staff is exceptionally Saola Clara City Council
professional, well prepared, and consistently
maintains their composure regardless of
behaviors exhibited by the Council. Staffs
behavior is a model for the Council.
2023-2024 Sance Clare Coun
Civil Grand bary
35 35
City of
Santa Clara
Draft Response for Finding 7
The City Council agrees with the finding.
36 36
18 9/3/2024 Item 1
City of
Santa Clara
The Center of Whets Possible
# Additional Findings That Required Individual Councilmembers' Response 1a* The working relationships among Councilmembers and the Mayor are broken. 1b* Some Councilmembers do not adhere to the City's adopted ethical and behavioral standards while conducting City business on the dais.

Councilmembers Becker and Park air petty grievances and engage in squabbles with other elected officials and constituents from the dais.

Councilmembers Becker, Park, and Chahal do not understand and/or do not follow establishes parliamentary and meeting procedures
5 Councilmembers Becker and Park have engaged in unethical behavior on the dais by insulting, humiliating, and intimidating constituents and volunteers. Councilmembers Becker and Hardy explicitly encourage this behavior by laughing, snickering, or eye-rolling. Councilmembers Becker, Park, Hardy, Jain, and Chahal implicitly encourage these behaviors by failing to call out inappropriate *The City, as an agency, has also been directed to respond to Findings 1a, 1b, 1c, and 2. 37 37 City of
Santa Clara
The Centetal Whats Possibl
Proposed Responses to Civil
Grand Jury Recommendations
38 38
19 9/3/2024 Item 1
City of
Santa Clara
The Center of Whats Possible
IRRECONCILABLE DIFFERENCES Recommendation 1a: The City should Santa Clara City Coancil
hire a conflict resolution professional and
adopt robust conflict resolution training
strategies. This recommendation should be
implemented by October 1, 2024.
2021-2024 Saoja (lara Count
Cavil Grand Jury
39 39
City of
Santa Clara
Draft Response for Recommendation 1a
The City Council agrees with the recommendation, and it will be implemented.

The City is working to identify an appropriate conflict resolution professional or firm that has experience with elected bodies. The City intends to structure the training in two parts: First, a one-on-one session that will be offered to each Council member, followed by a group session with the entire City Council.

Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting timelines. Further, with the impending City Council election that will occur on November 5, 2024, it will be appropriate and cost-efficient for this training to occur in early 2025. 40 40
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 1a The Confer of Whats Possible Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the recommendation, and it The Santa Clara City Council agrees with the will be implemented recommendation, and it will be implemented.

The City is working to identify an appropriate conflict The City is working to identify an appropriate conflict resolution professional or firm that has experience with resolution professional or firm that has experience with elected bodies. The City intends to structure the training in elected bodies. The City intends to structure the training in two parts: First, a one-on-one session that will be offered two parts: First, a one-on-one session that will be offered to each Council member, followed by a group session with to each Council member, followed by a group session with the entire City Council. the entire City Council.

Implementation of this resolution may not be feasible by Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting October 1, given the City's procurement and contracting timelines. . Further, with the impending City Council timelines. Further, with the impending City Council election that will occur on November 5, 2024, it will be election that will occur on November 5, 2024, it would be appropriate and cost-efficient for this training to occur in more appropriate and cost-efficient for this training to early 2025. occur in early 2025.
41 41
City of
Santa Clara
Tho Confer ul What's Possible
Proposed Revision of Draft Response for Recommendation 1a The Santa Clara City Council agrees with the recommendation, and it will be implemented.

Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting timelines. Further, with the impending City Council election that will occur on November 5, 2024, it would be more appropriate and cost-efficient for this training to occur in early 2025. 42 42
21 9/3/2024 Item 1
City of
Santa Clara
Tine Coviter of Vihats Possible
Recommendation 1b: Councilmember
IRRECONCILABLE DIFFTRENCES Park should attend one-on-one conflict Santa Clani Cay Council
resolution training so he can learn to behave
in a manner reflective of an elected official.

This recommendation should be
implemented by October 1, 2024.
2023-2024 Saure Clara Cocory
Civil Grand Jury
43 43
City of
Santa Clara
The Conter of Whet Possible
Draft Response for Recommendation 1b
The City Council disagrees partially with the recommendation in that we believe all members of the City Council can benefit from conflict resolution training.

As noted in the response to Recommendation 1a, "the City is working to identify an appropriate conflict resolution professional or firm that has experience with elected bodies. The City intends to structure the training in two parts: First, a one-on-one session that will be offered to each Council member, followed by a group session with the entire City Council.

Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting timelines. Further, with the impending Cit Council election that will occur on November 5, 2024, it will be appropriate an‹ cost-efficient for this training to occur in early 2025." 44 22
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 1b
Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City recommendation in that we believe all members of the City Council can benefit from conflict resolution training. Council can benefit from conflict resolution training.

As noted in the response to Recommendation 1a, "the City As noted in the response to Recommendation 1a, the City is working to identify an appropriate conflict resolution is working to identify an appropriate conflict resolution professional or firm that has experience with elected professional or firm that has experience with elected bodies. The City intends to structure the training in two bodies. The City intends to structure the training in two parts: First, a one-on-one session that will be offered to parts: First, a one-on-one session that will be offered to each Council member, followed by a group session with each Council member, followed by a group session with the entire City Council. the entire City Council.

Implementation of this resolution may not be feasible by Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting October 1, given the City's procurement and contracting timelines. Further, with the impending City Council Further, with the impending City Council election that will occur on November 5, 2024, it will be election that will occur on November 5, 2024, it would be appropriate and cost-efficient for this training to occur in more appropriate and cost-efficient for this training to early 2025. occur in early 2025.
45 City of
Santa Clara
The Corder of What's Pussible
Proposed Revision of Draft Response for Recommendation 1b The The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City Council can benefit from conflict resolution training.

As noted in the response to Recommendation 1a, the City is working to identify an appropriate conflict resolution professional or firm that has experience with elected bodies.

The City intends to structure the training in two parts: First, a one-on-one session that will be offered to each Council member, followed by a group session with the entire City Council.

Implementation of this resolution may not be feasible by October 1, given the City's procurement and contracting timelines. Further, with the impending City Council election that will occur on November 5, 2024, it would be more appropriate and cost-efficient for this training to occur in early 2025.
46 46
9/3/2024 Item 1
City of
Santa Clara
The Center of lots Possilke
Recommendation 2a: Councilmember
Becker should pledge to attend trainings in
IRRECONCILABLE DIFFERENCES: parliamentary procedures so that his Santa Clara City Council
behavior is more reflective of an elected who
is dedicated to the electorate. These
recommendations should be implemented
2923-2024 5мa4 Clace Comm by October 1, 2024.

Cool Grand heo
47 City of
Santa Clara
The Cesterol What Possible
Draft Response for Recommendation 2a
The City Council disagrees partially with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies. See response to Recommendation 3.

Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025 but will be offered to all Council members.
48 24
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation Za The Center of What: Possible Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City recommendation in that we believe all members of the City Council should attend training in parliamentary Council should attend training in parliamentary procedures. This is especially true given that the procedures. This is especially true given that the Governance and Ethics Committee is recommending that Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council modifications tailored to confirm with other City Council adopted and desired policies. See response to adopted and desired policies (see response to Recommendation 3. Recommendation 3, below).

Given the City Council election occurring on November 5, Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025 but will Council member onboarding process in early 2025. At that be offered to all Council members. time, it will be offered to all Council members. 49 49
City of
Santa Clara
The Corder of Wests Posable
Proposed Revision of Draft Response for Recommendation 2a The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies (see response to Recommendation 3, below).

Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025. At that time, it will be offered to all Council members. 50 25
9/3/2024 Item 1
City of
Santa Clara
Recommendation 2b: Councilmember
Park should pledge to attend trainings in

IRRECONCILABLE DIFFERENCES
Santa Clara City Council parliamentary procedures so that his behavior is more reflective of an elected who
is dedicated to the electorate. These
recommendations should be implemented
by October 1, 2024.

Civil Grand Jur
51 51
City of
Santa Clara
The Contral What Possible
Draft Response for Recommendation 2b
The City Council disagrees partially with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies. See response to Recommendation 3.

Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025 but will be offered to all Council members.
52 26
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 2b in cater Possible
Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City recommendation in that we believe all members of the Council should attend training in parliamentary procedures. City Council should attend training in parliamentary This is especially true given that the Governance and procedures. This is especially true given that the Ethics Committee is recommending that the Council Governance and Ethics Committee is recommending that amend its Meeting Management Protocols and transition the Council amend its Meeting Management Protocols from a system based on Robert's Rules of Order to a and transition from a system based on Robert's Rules of system based on Rosenburg's Rules of Order, with Order to a system based on Rosenburg's Rules of Order, modifications tailored to confirm with other City Council with modifications tailored to confirm with other City adopted and desired policies. See response to Council adopted and desired policies (see response to Recommendation 3. Recommendation 3, below).

Given the City Council election occurring on November 5, The City Council does agree to implement this 2024, the training will be timed to coincide with the new recommendation as follows: Given the City Council Council member onboarding process in early 2025 but will election occurring on November 5, 2024, the training will be offered to all Council members. be timed to coincide with the new Council member onboarding process in early 2025. At that time, it will be offered to all Council members.
53 City of
Santa Clara
The Center of Whats Po
Proposed Revision of Draft Response for Recommendation 2b The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies (see response to Recommendation 3, below).

IRRICONCILABLE DIFAEKENCIS
Sama Clars City Council parliamentary procedures, so he can demonstrate a better working knowledge of
the parliamentary process. This
recommendation should be implemented by
2073-3034 Sans ClacCi
October 1, 2024.
55 55
City of
Santa Clara
The Conter of Whack Possible
Draft Response for Recommendation 2c
The City Council disagrees partially with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies. See response to Recommendation 3.

Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025 but will be offered to all Council members.
56 56
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 2c The Center of What Possible Draft Response in Staff Report Proposed Staff Revision
The City Council disagrees partially with the The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City recommendation in that we believe all members of the City Council should attend training in parliamentary Council should attend training in parliamentary procedures. This is especially true given that the procedures. This is especially true given that the Governance and Ethics Committee is recommending that Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council modifications tailored to confirm with other City Council adopted and desired policies. See response to adopted and desired policies (see response to Recommendation 3. Recommendation 3, below).

Given the City Council election occurring on November 5, The City Council does agree to implement this 2024, the training will be timed to coincide with the new recommendation as follows: Given the City Council Council member onboarding process in early 2025 but will election occurring on November 5, 2024, the training will be offered to all Council members. be timed to coincide with the new Council member onboarding process in early 2025. At that time, it will be offered to all Council members.
57 City of
Santa Clara
The Center of Wish Postitte
Proposed Revision of Draft Response for Recommendation 2c The Santa Clara City Council partially disagrees with the recommendation in that we believe all members of the City Council should attend training in parliamentary procedures. This is especially true given that the Governance and Ethics Committee is recommending that the Council amend its Meeting Management Protocols and transition from a system based on Robert's Rules of Order to a system based on Rosenburg's Rules of Order, with modifications tailored to confirm with other City Council adopted and desired policies (see response to Recommendation 3, below).

The City Council does agree to implement this recommendation as follows: Given the City Council election occurring on November 5, 2024, the training will be timed to coincide with the new Council member onboarding process in early 2025. At that time, it will be offered to all Council members. 58 29
9/3/2024 Item 1
City of
Santa Clara
They Copter of Wet Possibly
Recommendation 3: The City should adopt the formal
resolution for Meeting Management Procedures developed
IRRICONCILABIE DIFFERENCES: and presented by staff to the Governance and Ethics Santa Clara City Council Committee meeting on December 4, 2023. This resolution would tie meeting procedures to the City Code of Ethics and Values, and Behavioral Standards for Public Meetings,
codify rules regarding respectful and professional language on the dais, and initiate more productive meetings to keep 3025-2024 Santa Clara C the Council and public focused on City business. This recommendation should be implemented by October 1,
2024.
59 City of
Santa Clara
The Ca ter of Whats Possian
Draft Response for Recommendation 3
The City Council agrees with the recommendation, and it will be implemented.

At their July 2, 2024 Governance and Ethics Committee, the Committee heard an item entitled "Review Meeting Management Protocol Options and Rosenberg's Rules of Order and Provide Direction to Staff". At the meeting, direction was provided to return to the committee with a Meeting Management Protocol based on Rosenberg's Rules of Order.

The item is currently scheduled to go before the Governance Committee for discussion and adoption on September 16, 2024.
60 60
30 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 3 The Cancer of Whats Posible Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the recommendation, and it The Santa Clara City Council agrees with the will be implemented. recommendation, and it will be implemented.

At their July 2, 2024 Governance and Ethics Committee, At their July 2, 2024 Governance and Ethics Committee, the Committee heard an item entitled "Review Meeting the Committee heard an item entitled "Review Meeting Management Protocol Options and Rosenberg's Rules of Management Protocol Options and Rosenberg's Rules of Order and Provide Direction to Staff". At the meeting. Order and Provide Direction to Staff". At the meeting, direction was provided to retum to the committee with a direction was provided to return to the committee with a Meeting Management Protocol based on Rosenberg's Meeting Management Protocol based on Rosenberg's Rules of Order. Rules of Order.

The item is currently scheduled to go before the The item is currently scheduled to go before the Governance Committee for discussion and adoption on Governance and Ethics Committee for discussion and September 16, 2024. adoption on September 16, 2024. Once considered by the Governance and Ethics Committee, the revised policy will be presented to the full City Council for its consideration and approval.
61 City of
Santa Clara
The Center of Whats Possible
Proposed Revision of Draft Response for Recommendation 3 The Santa Clata City Council agrees with the recommendation, and it will be implemented.

The item is currently scheduled to go before the Governance and Ethics Committee for discussion and adoption on September 16, 2024. Once considered by the Governance and Ethics Committee, the revised policy will be presented to the full City Council for its consideration and approval. 62 31
9/3/2024 Item 1
City of
Santa Clara
The Cuelter of Whats Pomille
Recommendation 4a: The City should
establish an Independent Ethics
TRRECONCILABLE DIFFERENCES:

Santa Clara City Council Commission to oversee the behavior of Councilmembers and to ensure they model
positive engagement with the public and
reclaim the public's trust. This
X3202 Sank tiste Com
Col Grand Ju: recommendation should be implemented by
October 1, 2024, and should be ongoing.
63 63
City of
Santa Clara
Draft Response for Recommendation 4a
The City Council agrees with the recommendation, and it will be implemented.

However, as noted in the Civil Grand Jury's report, there are several models for how to structure and appoint members to an Independent Ethics Commission. The City will release an RFP by October 1, 2024, to solicit assistance from a qualified consultant to identify options and best practices for the structure, powers and duties for such commissions, with a goal of establishing this body in 2025.
64 64
32 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 4a The Confer of Whats Possible Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the The Santa Clara City Council agrees with the recommendation, and it will be implemented. recommendation, and it will be implemented.

However, as noted in the Civil Grand Jury's However, as noted in the Civil Grand Jury's report, there are several models for how to report, there are several models for how to structure and appoint members to an structure and appoint members to an Independent Ethics Commission. The City will Independent Ethics Commission. The City will release an RFP by October 1, 2024, to solicit release an RFP by October 1, 2024, to solicit assistance from a qualified consultant to assistance from a qualified consultant to identify options and best practices for the identify options and best practices for the structure, powers and duties for such structure, powers and duties for such commissions, with a goal of establishing this commissions, with a goal of establishing this body in 2025. body in 2025.
65 65
City of
Santa Clara
The Center of What's Possible
Proposed Revision of Draft Response for Recommendation 4a The Santa Clara City Council agrees with the recommendation, and it will be implemented.

However, as noted in the Civil Grand Jury's report, there are several models for how to structure and appoint members to an Independent Ethics Commission. The City will release an RFP by October 1, 2024, to solicit assistance from a qualified consultant to identify options and best practices for the structure, powers and duties for such commissions, with a goal of establishing this body in 2025.
66 66
33 9/3/2024 Item 1
City of
Santa Clara
They Genter of Whats Possilke
Recommendation 4b: The City should
hire an Independent Ethics professional and

IRRECONCILABLE DIFFIRENCES
Santa Clara Cily Council adopt robust ethics training strategies supported by policy. This recommendation
should be implemented by October 1, 2024.
2021-2024 Sats Clan C
87 67
City of
Santa Clara
Draft Response for Recommendation 4b
The City Council agrees with the recommendation, and it will be implemented.

In March 2024, the City conducted a solicitation for a vendor to perform a review of the City's ethics documents per Council direction. The law firm of Liebert Cassidy Whitmore was selected, and their work is ongoing. The scope of work was based on the City Council direction to hire consultant for the review of existing City Ethics documents (e.g., Behavioral Standards of City Councilmembers and Code of Ethics and Values). In addition, the scope includes developing recommendations for improvements based on review and benchmarking; a presentation and engagement with Governance and Ethics Committee on recommended changes; (and); a presentation to City Council based on Governance and Ethics Committee The City anticipates Liebert Cassidy Whitmore to present its work/ findings to the Governance Committee in October 2024. Any amendments will require City Council approval. Training on new/amended ethics policies will occur following their implementation, which is anticipated to occur in 68 68
34 9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 4b The cater a whale Possible Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the recommendation, and it will be The Santa Clara City Council agrees with the recommendation, and it implemented. will be implemented.

In March 2024, the City conducted a solicitation for a vendor to In March 2024, the City conducted a solicitation for a consultant to perform a review of the City's ethics documents per Council direction. perform a revie of the City's ethics documents per Council direction.

The law firm of Liebert Cassidy Whitmore was selected, and their The law firm of Liebert Cassidy Whitmore was selected, and their work is ongoing. The scope of work was based on the City Council work is ongoing. The scope of work was based on the City Council direction to hire consultant for the review of existing City Ethics direction to hire consultant for the review of existing City Ethics documents (e.g., Behavioral Standards of City Councilmembers and documents (e.g., Behavioral Standards of City Councilmembers and Code of Ethics and Values). In addition, the scope includes Code of Ethics and Values). In addition, the scope includes developing recommendations for improvements based on review and developing recommendations for improvements based on review and benchmarking; a presentation and engagement with Goverance and benchmarking; a presentation and engagement with Governance and Ethics Committee on recommended changes; (and): a presentation to Ethics Committee on recommended changes; and a presentation to City Council based on Govemance and Ethics Committee review. City Council based on Govemance and Ethics Committee review.

The City anticipates Liebert Cassidy Whitmore to present its work/ The City anticipates Liebert Cassidy Whitmore to present its findings to the Governance Committee in October 2024. Any work/findings to the Governance Committee in October 2024. Any amendments will require City Council approval. Training on amendments will require City Council approval. Training on new/amended ethics policies will occur following their new/amended ethics policies will occur following their implementation, which is anticipated to occur in Spring 2025. implementation, which is anticipated to occur in Spring 2025. 69 City of
Santa Clara
The Crater of Wists Possible
Proposed Revision of Draft Response for Recommendation 4b The Santa Clara City Council agrees with the recommendation, and it will be implemented.

In March 2024, the City conducted a solicitation for a consultant to perform a review of the City's ethics documents per Council direction. The law firm of Liebert Cassidy Whitmore was selected, and their work is ongoing. The scope of work was based on the City Council direction to hire consultant for the review of existing City Ethics documents (e.g., Behavioral Standards of City Councilmembers and Code of Ethics and Values). In addition, the scope includes developing recommendations for improvements based on review and benchmarking; a presentation and engagement with Governance and Ethics Committee on recommended changes; and a presentation to City Council based on Governance and Ethics Committee review.

The City anticipates Liebert Cassidy Whitmore to present its work/findings to the Governance Committee in October 2024. Any amendments will require City Council approval. Training on new/amended ethics policies will occur following their implementation, which is anticipated to occur in Spring 2025. 70 70
35 9/3/2024 Item 1
City of
Santa Clara
The Center of Whats Possible
Recommendation 4c: All Councilmembers should
participate in regular training and counseling with an
IRRECONCILABLE DI FERENCES established outside entity that specializes in government Santa Clara City Council
ethics to implement training seminars and workshops for Councilmembers to learn how to maintain collegiality on the dais by using proven techniques and best practices to avoid tense exchanges, bad behavior, misconduct, and
ncivility, and how the rest of the Council can positive. 2071-2024 Same Can C nfluence the behaviors effectively. This recommendatio should be implemented by October 1, 2024, and should be ongoing.
71 City of
Santa Clara
Thu Center of Whats Posible
Draft Response for Recommendation 4c
The City Council agrees with the recommendation and it will be implemented.

Historically, the City has covered the cost for a few members of the City Council to attend the Cal Cities "Mayors and Council Members Academy." The academy is held annually, but the City has not allocated sufficient funds for all Councilmembers to attend if they desire to do so. Going forward, the staff will include sufficient funds in the proposed budget for all Council members to attend the annual academy. The next sessions are scheduled for January 22-24, 2025, and January 29-31, 2025.
72 72
36 9/3/2024 Item 1
City of
Santa Clara
The Conterofelor Possible
Draft Response for Recommendation 4c Cont.

According to Cal Cities, "Whether you're a new mayor or city council member, or you've been serving your community for years, this academy is for you. The academy covers the legal, financial, and practical fundamentals to your job as an elected city official. Just a vital, you'll have opportunities to foster relationships with your peers." Specific to thi recommendation, prior Cal Cities Mayors and Council Members Academies have included sessions on:
: Understanding Public Service thies Laws and Principles: AB 1234 Training Harassment Prevention Training for Supervisors and Officials (AB 1661) • Developing an Effective City Council and Manager Team - Key to Good Governance and City Success
• Your Legal Powers and Obligations
• Open Government and Conflicts of Interest
73 73
City of
Santa Clara
Twe Cemerof wlats Possible
Draft Response for Recommendation 4c Cont.

Note: In the fall of 2023, the City Attorney's office conducted a 3-hour, in person AB 1234 training with the City Council. In addition to a majority of Councilmembers, more than 80 City staff members and members of the public attended. Topics included: ethics generally, local City ethics policies, conflicts of interest, gift limitations, disclosure requirements, Open Meeting laws (Brown Act) and Public Records Act laws. An updated version of this training will again be provided by the City Attorney's office sometime in the fall of 2024. 74 37
9/3/2024 Item.

City of
Santa Clara
Draft Response for Recommendation 4c Tiwe Colter of Whit: Posble Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the recommendation and it wil be implemented The Santa Clara City Council agrees with the recommendation and i wil be Implemented Implementation of this resolution may not be feasible by October 1, given the CRy's procurement and Implementation of this recommendation may not be fe le by October 1, given tha City's contracting timelines Further, with the impending Cly Council election that will occur on November procurement and contractino timelines Further, with the impending City Council election that will 5, 2024, I will be appropriate and cost-efficient for this training to accur in early 2025 accur on Novenber 5. 2024, i would be more appropriate and cost-efficient for this training to occur in вапу 2020
Historically, the Cay has covered the cost for a few members of the Ciy Caunch to attend the Cal Ciles Mayors and Council Members Academy * The acadery is held annually, but the City has not Historically. The City has covered the cost for a fow inembers of the City Councilo attend the Cal allocated sufficient funds for all Councilmembers to attend if they desire to do so. Going forward, the Cites Mayors and Council Merbers Academy" The academy is held annually, but the City has not allneaten enflicion funde for ell Couns memhers lo attend they dree lo do to Coina tormem. th staff wil include sufficient funds in the proposed budget for all Counci members to attend the annua! academy The next sessions are scheduled for January 22-24, 2025. and January 29-31. 2025 staff will include sufficient funds in the proposed budget for all Council members to attend the annual academy. The ned sessions are scheduled for January 22-24, 2025, and Jaruary 29-31, 2025 According to Cal Ches, Whether you're a new mayor or city counce member, or you've been serving According to Cal Chies. "Whether you're a new mayor or city council member, or you've been serving your communty for years, this academy is for you. The academy covers the legal, financial, and prectical fundamentalsto your job as an elected cty official Just as vital, you'll have opportunities to your community for years, this academy is for you, The academy covers the legel, finencial, and oster relationships with your peers ' Specific to this recommendation, prior Cal Chies Mayors and practical fundamentals to your job as an elected city official. Just as vital, your have opportunities to Council Members Academies have included sessions on: foster relationships with your peers * Specific to this recommendation, prior Cal Clies Mayors and Counce Members Academes have included sessions on:

Understanding Public Service Ethica Laws and Principles: AB 1234 Training • • • Harassment Prevention Training for Supervisors and Officials (AB 1861) Understanding Public Service Ethics Laws and Principles: AB 1234 Training Developing an Effective City Council and Manager Team - Key to Good Govemance and City Haressmert Prevention Training for Supervisors and Officials (AB 1661) Developing an Effective Cy Council and Manager Team - Key to Good Governance and Cly SUCCES
Succes
Your Legal Powers and Obligations
: Open Govemment and Conflicts of Irtorest Your Legal Powers and Obigations Open Government and Conflicts of Interest
lote: In the fall of 2023, the Cty Attorney's office conducted a 3-hour, in person AB 1234 training vith the City Council In addition to a majority of Councimembers, more than 80 City staff member Note: In the fall of 2023, the City Attorney/s office conducted a 3-hour, in person AB 1234 training and members of the public attended. Topics included: ethics generally, local City ethics policies with the City Councit In addaion to a majority of Councilmembers, more than BO City staff members and manher of the nihe allender Tons include the denerly. Don Civ elics poncies confficts of interest, gift limitations, disclosure requirements, Open Meeting laws (Brown Act) and conflicts of interest, gift Emilations, disclosure requirements, Open Meeting laws (Brown Act) and Public Records Act laws An updated version of this training will again be provided by the City Public Records Act laws An updated version of this training wil again be provided by the City Attorney's office sometime in the fall of 2024. Attomey's office sometime in the fall of 2024. 75 City of
Santa Clara
The Center of Whats Positiv
Proposed Revision of Draft Response for Recommendation 4c The Santa Clara City Council agrees with the recommendation and it will be implemented.

Implementation of this recommendation may not be feasible by October 1, given the City's procurement and contracting timelines. Further, with the impending City Council election that will occur on November 5, 2024, it would be more appropriate and cost-efficient for this training to occur in early 2025.

Historically, the City has covered the cost for a few members of the City Council to attend the Cal Cities "Mayors and Council Members Academy." The academy is held annually, but the City has not allocated sufficient funds for all Councilmembers to attend if they desire to do so. Going forward, the staff will include sufficient funds in the proposed budget for all Council members to attend the annual academy. The next sessions are scheduled for January 22-24, 2025, and January 29-31, 2025.
76 38
9/3/2024 Item 1
City of
Santa Clara
in Contest Posse
Proposed Revision of Draft Response for Recommendation 4c Cont.

According to Cal Cities, "Whether you're a new mayor or city council member, or you've this academy is for you. The academy covers the
legal, Servincial, and practical fun earntals to your job as an elected city official. Just as vital, you'll have opportunities to foster relationships with your peers." Specific to this recommendation, prior Cal Cities Mayors and Council Members Academies have includec sessions on:
• Understanding Public Service Ethics Laws and Principles: AB 1234 Training Harassment Prevention Training for Supervisors and Officials (AB 1661) • Developing an Effective City Council and Manager Team - Key to Good Governance and City Success
• Your Legal Powers and Obligations
• Open Government and Conflicts of Interest
77 77
City of
Santa Clara
The Ceme of What's Possible
Proposed Revision of Draft Response for Recommendation 4c Cont.

Note: In the fall of 2023, the City Attorney's office conducted a 3-hour, in person AB 1234 Meeting laws (Brown Act) and Public Records Act laws. An updated version of this training will again be provided by the City Attorney's office sometime in the fall of 2024. 78 78
39 9/3/2024 Item 1
City of
Santa Clara
Thy: Cepter of Whats Possible
Recommendation 6: The City should
conduct an annual employee satisfaction

IRRICONCILABLI DIFFERENCES
Santa Clara City Cooncil survey, administered by a third party, which can be answered anonymously. This
recommendation should be implemented by
October 1, 2024, and should occur annually.
2025-2024 Sanes Clara Col
79 79
City of
Santa Clara
Draft Response for Recommendation 6
The City Council agrees with this recommendation. The City conducted a procurement process and hired a third party to do an Employee Survey in 2018/2019 and agrees another Employee Survey is timely. Staff will conduct a procurement process with the goal of having an employee survey completed by late fall/early winter 2024.
80 80
9/3/2024 Item 1
City of
Santa Clara
Draft Response for Recommendation 6 The Center of What: Possible Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with this The Santa Clara City Council agrees with this recommendation. The City conducted a recommendation. The City conducted a procurement process and hired a third party to procurement process and hired a third party to do an Employee Survey in 2018/2019 and do an Employee Survey in 2018/2019 and agrees another Employee Survey is timely. agrees another Employee Survey is warranted.

Staff will conduct a procurement process with Staff will conduct a procurement process with the goal of having an employee survey the goal of having an employee survey completed by late fall/early winter 2024. completed within the next 6 months. 81 81
City of
Santa Clara
The Center of Villars Possibi
Proposed Revision of Draft Response for Recommendation 6 The Santa Clara City Council agrees with this recommendation. The City conducted a procurement process and hired a third party to do an Employee Survey in 2018/2019 and agrees another Employee Survey is warranted. Staff will conduct a procurement process with the goal of having an employee survey completed within the next 6 months. 82 82
41 9/3/2024 Item 1
City of
Santa Clara
The Cenler of Vilur: Powible
Recommendation 7: The City should
commend City staff for their exemplary work

IRRECONCILABLE DIEFLRENCES
Santa Clara City Council ethic and professionalism. This recommendation should be implemented by
August 1, 2024.
202-2025 Sent Coroar
i hand sur
83 83
City of
Santa Clara
The Confer of Whats Possible-
Draft Response for Recommendation 7
The City Council agrees with the recommendation, and it will be implemented in September 2024 via a resolution that is placed before the City Council for adoption and then subsequently conveyed to all City staff.
84 84
42 9/3/2024 Item 1
City of
Draft Response for Recommendation 7 Santa Clara
The Center of What! Possible
Draft Response in Staff Report Proposed Staff Revision
The City Council agrees with the The Santa Clara City Council recommendation, and it will be implemented in agrees with the recommendation; it will be September 2025 via a resolution that is placer implemented by way of a formal City Council efore the City Council for adoption and thei resolution to be presented and adopted at a subsequently conveyed to all City staff. Council meeting in September 2024. The adopted Resolution will then be distributed to all
City staff.
85 85
City of
Santa Clara
Proposed Revision of Draft Response for Recommendation 7 The Santa Clara City Council agrees with the recommendation; it will be implemented by way of a formal City Council resolution to be presented and adopted at a Council meeting in September 2024. The adopted Resolution will then be distributed to all City staff.
86 86
43 9/3/2024 Item 1
City of
Santa Clara
his Corter out Potsd
# Additional Recommendations That Required Individual Councilmembers' Response 1b* Councilmember Park should attend one-on-one conflict resolution training so he can learn to behave in a manner reflective of an elected official. This recommendation should be implemented by October 1, 2024. 1c Councilmember Becker should attend one-on-one conflict resolution training so he can learn to behave in a manner reflective of an elected official. This recommendation should be implemented by October 1, 2024. 1d Councilmember Jain should attend one-on-one conflict resolution training to learn to work more effectively for the good of the City. This recommendation should be implemented by October 1, 2024. 1e Councilmember Hardy should attend one-on-one conflict resolution training to learn to work more effectively for the good of the City. This recommendation should be implemented by October 1, 2024. 1f Councilmember Chahal should attend one-on-one confiict resolution training to learn to work more effectively for the good of the City. This recommendation should be implemented by October 1, 2024.

Even though Councilmember Watanabe has shown appropriate meeting decorum, the Councilmember should attend one-on-one conflict resolution training to learn how to work effectively in the current challenging Council meeting environment. This recommendation should be implemented by October 1, 2024. 87 *The City, as an agency, has also been directed to respond to Recommendation 1b. 87 City of
Santa Clara
The Contero What Possible
# Additional Recommendations That Required Individual Councilmembers' Response 1h
a* Councilmember Becker should pledge to attend trainings in parliamentary procedures so that his behavior is mor eflective of an elected who is dedicated to the electorate. This recommendation should be implemented by Octobe 1, 2024.
20 Ceterworking rode oute parie to atay rates. Thirame a true on a ear er., *The City, as an agency, has also been directed to respond to Recommendation 2. 88 88 44
9/3/2024 Item 1
City of
Santa Clara
The Coater of Whits Possible
# Additional Recommendations That Required Individual Councilmembers' Response 5a Councilmember Park should pledge to train with an ethics expert from an established outside entity that specializes in government ethics. This recommendation should be implemented by October 1, 2024, and should occur annually.
5b Councilmember Becker should pledge to train with an ethics expert from an established outside entity that specializes in government ethics. This recommendation should be implemented by October 1, 2024, and should occur annually.
5c Councilmember Hardy should pledge to train with an ethics expert from an established outside entity that specializes in govemment ethics. This recommendation should be implemented by October 1, 2024, and should occur annually.
5d Councilmember Chahal should pledge to train with an ethics expert from an established outside entity that specializes in government ethics. This recommendation should be implemented by October 1, 2024, and shoul occur annually
5e
89 89
City of
Santa Clara
The Center of Shots Popsilde
Fiscal Impact
• There is no fiscal impact related to sending the response other than administrative staff time and expense. However,
implementation of certain contemplated recommendations may result in increased expense for the City, which will be addressed by budget action, if necessary.
90 9/3/2024 Item 1
City of
Santa Clara
Tine Coffer of hath PositAn
Recommendation

1. Discuss and approve a final response to the Civil Grand Jury Report entitled "Irreconcilable Differences: Santa Clara City Council" and direct the City Attorney/Authority Counsel to prepare the formal response consistent with City Council/Stadium Authority direction.

2. Authorize the Mayor/Authority Chair to submit the City's response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attornev/ Authority Counsel, to the Honorable Beth McGowan, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2024.
91 46

City Council and Authorities ConcurrentSeptember 3, 2024

City Council and Authorities Concurrent
September 3, 2024