City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
6:00 PMTuesday, September 24, 2024
Councilmember Chahal will be participating remotely under the Provisions of AB 2449 Emergency Circumstance
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Unit # 6 - AFSCME Local 101 (American Federal of State, County and Municipal Employees)
Unit # 9 - Miscellaneous Unclassified Management Employees 24-909
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2. Proclamation of September 2024 as World Alzheimer’s Month24-424
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.A Action on Meeting Minutes of May 20, 2024 Special City Council & Stadium Authority and June 4, 2024 Joint Council &
Authorities and Stadium Authority Meetings
24-932
Approve the meeting minutes of May 20, 2024
Special City Council & Stadium Authority and June 4,
2024 Joint Council & Authorities and Stadium
Authority Meetings.
Recommendation:
3.B Board, Commissions and Committee Minutes24-17
Note and file the Minutes of:
Planning Commission - August 21, 2024
Historical and Landmarks Commission - May 2, 2024
Board of Library Trustees - August 5, 2024
Board of Library Trustees - August 19, 2024
Recommendation:
3.C Action on the Santa Clara Convention Center FY 2023/24 4th Quarter Financial Status Report
24-645
Note and file the Santa Clara Convention Center
Financial Status Report for the 4th Quarter ending
June 30, 2024, as submitted by OVG.
Recommendation:
3.D Action to Approve an Agreement with the Santa Clara Valley Water District (Valley Water) Relating to Payment of up to $350,000 to the City for Providing Support Services for Valley Water’s Purified Water Project
24-824
Authorize the City Manager to execute the Agreement
with the Santa Clara Valley Water District Relating to
Valley Water’s Payment for City’s Support Services
Related to Purified Water, in substantially the form
presented subject to minor revisions approved or
required by the City Manager or City Attorney
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.E Action on an Agreement with Kimley -Horn and Associates, Inc . for Planning Professional Services and an Agreement with BKF Engineers for Design Professional Services for the De La Cruz Boulevard, Lick Mill Boulevard, and Scott Boulevard Bikeway Improvements Project
24-511
1. Authorize the City Manager to negotiate and
execute an agreement with Kimley-Horn and
Associates, Inc. to provide planning professional
services for the De La Cruz Boulevard, Lick Mill
Boulevard, and Scott Boulevard Bikeway
Improvements project for an initial two-year term
with maximum compensation not-to-exceed
$552,685, in a final form approved by the City
Attorney;
2. Authorize the City Manager to negotiate and
execute an agreement with BKF Engineers to
provide design professional services for the De La
Cruz Boulevard, Lick Mill Boulevard, and Scott
Boulevard Bikeway Improvements project for an
initial two-year term with maximum compensation
not-to-exceed $762,812, in a final form approved
by the City Attorney; and
3. Authorize the City Manager to negotiate and
execute amendments to both agreements to make
modifications as required and extend the term for
up to four additional one-year terms, subject to the
compensation limits, and appropriation of funds, in
final forms approved by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.F Action on a Grant Agreement with the California Office of Traffic Safety and Amendment No. 1 to the Agreement with
Kimley-Horn and Associates, Inc. for the Santa Clara Vision Zero Plan and Related Budget Amendments
24-703
1. Authorize the City Manager to execute and take all
necessary steps to implement the Grant Agreement
between the City of Santa Clara and the State of
California Office of Traffic Safety in the amount of
$77,800 for the Santa Clara Vision Zero Plan, in a
final form approved by the City Attorney;
2. Authorize the City Manager to negotiate and
execute Amendment No. 1 to the Agreement with
Kimley-Horn and Associates, Inc. to increase the
maximum compensation by $24,299 for a revised
not-to-exceed amount of $580,835, to provide
promotional materials and additional support
services for the Santa Clara Vision Zero Plan, in a
final form approved by the City Attorney;
3. Authorize the City Manager to make minor
modifications to both agreements and to extend the
terms, if needed, in a final form approved by the
City Attorney; and
4. Approve the FY 2024/25 budget amendment in the
Streets and Highways Capital Fund to increase the
Other Agencies Revenue estimate by $77,800 to
recognize grant funding for the OTS grant and
establish the Santa Clara Vision Zero - 2024 OTS
Grant Project in the amount of $77,800. (Five
affirmative Council votes required to
appropriate additional revenue).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.G Action on a Grant Agreement with the California Office of Traffic Safety, and Amendment No. 2 to the Agreement with Safe
Moves, Inc ., for the Safe Routes to School Program, and Related Budget Amendments
24-702
1. Authorize the City Manager to execute and take all
necessary steps to implement the Grant Agreement
between the City of Santa Clara and the State of
California Office of Traffic Safety in the amount of
$69,050 for the Safe Routes to School Program, in
a final form approved by the City Attorney;
2. Authorize the City Manager to execute Amendment
No. 2 to the Agreement with Safe Moves, Inc. to
increase the maximum compensation by $69,050
for a revised not-to-exceed amount of $714,250, to
provide equipment and services in support of the
Safe Routes to School Program, in a final form
approved by the City Attorney;
3. Authorize the City Manager to make minor
modifications to both agreements and to extend the
terms, if needed, in a final form approved by the
City Attorney; and
4. Approve the FY 2024/25 budget amendment in the
Streets and Highways Capital Fund to increase the
Other Agencies Revenue estimate by $69,050 to
recognize grant funding for the OTS grant and
establish the 2024 Santa Clara School Pedestrian
and Bicycle Safety Project in the amount of
$69,050 (five affirmative Council votes required
to appropriate additional revenue).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.H Action to Authorize City Manager to Negotiate and Execute Amendment No. 3 to the Master Product and Services
Agreement and Related Orders with Hexagon Safety &
Infrastructure for the Computer Aided Dispatch System
24-1528
Authorize the City Manager to negotiate and execute
Amendment No. 3 to Master Product and Services
Agreement (Master Agreement) with Hexagon Safety
& Infrastructure to extend the term through November
30, 2029, and execute Orders pursuant to the terms of
the Master Agreement to upgrade the Computer
Aided Dispatch System to I/CAD 9.4 2H2023 and
renew the maintenance and support services with a
total not-to-exceed amount of $5,341,925, subject to
the appropriation of funds and approval as to form by
the City Attorney.
Recommendation:
3.I Action on Authorizing the Use of City Electric Forces for Public Works Projects at Various Locations
24-855
1. Determine the proposed action is exempt from
CEQA pursuant to Section 15303 (Class 3 - New
Construction or Conversion of Small Structures) of
Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 45 Cronin Drive, 2230 Calle Del Mundo,
2900 Semiconductor Drive, and 2250 Walsh
Avenue are better performed by the City with its
own employees based on the information set forth
in this Report to Council and authorize the
performance of these public works consistent with
this authorization.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.J Action to Approve Increased Hourly Rates for As -Needed Classifications Working at Levi ’s Stadium, Adopt Resolution Approving the Updated Salary Plan, and Approve Related
Budget Amendment
24-843
1. Approve increases to the hourly pay rate for the
as-needed classifications of Per Diem Dispatcher,
Per Diem Police Officer, and Traffic Control Officer;
2. Adopt a Resolution approving and adopting the
updated as-needed salary plan reflecting the
increased hourly rates; and
3. Approve the FY 2024/25 budget amendment in the
General Fund to increase the Charges for Services
budget in the amount of $317,623 and increase the
Non-Departmental Salaries and Benefits budget in
the amount of $317,623 (five affirmative Council
votes required to appropriate additional
revenue).
Recommendation:
3.K Action to Designate a Voting Delegate for the 2024 League of California Cities Annual Conference and Expo
24-874
Designate City Councilmember Kevin Park as a
voting delegate for the 2024 League of California
Cities Annual Conference and Expo
Recommendation:
3.L Action to Waive First Reading and Introduce an Ordinance Amending and Restating in its Entirety Chapter 13.20 (Storm Drains and Discharges) of Title 13 (Public Services) of “The Code of the City of Santa Clara, California” to Enable
Compliance with Regional Water Resources Control Board
Requirements and Update Administrative Language
24-1603
Waive First Reading and Introduce an Ordinance
Amending and Restating in its Entirety Chapter 13.20
(Storm Drains and Discharges) of Title 13 (Public
Services) of “The Code of the City of Santa Clara,
California” to enable compliance with Regional Water
Resources Control Board Requirements and Update
Administrative Language.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
3.M Action to Adopt Ordinance No. 2071 Amending Chapter 2.140 (“Disaster Council ”) of Title 2 (“Administration and Personnel ”) of “The Code of the City of Santa Clara, California”
24-838
Waive Second Reading and Approve Adoption of
Ordinance No. 2071 Amending Chapter 2.140
(“Disaster Council”) of Title 2 (“Administration and
Personnel”) of “The Code of the City of Santa Clara,
California”
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A Report on the Audited Santa Clara Stadium Authority Fiscal Year 2023/24 Annual Financial Statements
24-829
Note and file the Santa Clara Stadium Authority Fiscal
Year 2023/24 Annual Financial Statements.
Recommendation:
4.B Action on Stadium Manager ’s Request to Approve a Third Amendment to the Agreement with ABM Industry Group, LLC for Janitorial Services at Levi ’s Stadium for a Month -to-Month Extension Not to Exceed Six Months
24-891
Approve the Stadium Manager’s request to execute a
Third Amendment to the Agreement with ABM Industry
Group to extend the term of the agreement on a
month-to-month basis, beginning on October 1, 2024,
for up to six months until the Stadium Manager enters
into a new agreement for janitorial services at Levi’s
Stadium, subject to the Stadium Authority Board’s
approval, and completes the transition of services as
needed depending on the recommended vendor
through the formal solicitation process.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
5. Public Hearing: Approval of the 2023-2024 Consolidated Annual Performance and Evaluation Report (CAPER) for Submission to the U.S. Department of Housing and Urban Development (HUD) 24-810
1. Approve the 2023-2024 Consolidated Annual
Performance and Evaluation Report (Attachment 1)
and authorize the City Manager, or his designee, to
execute the documents for submission to the U.S.
Department of Housing and Urban Development
(HUD) by September 27, 2024 unless otherwise
directed by HUD.
2. Direct staff to incorporate all public comments into the final version to be submitted to HUD on or
before September 27, 2024.
Recommendation:
6. Public Hearing: Action on Four Corrective Amendments to the Zoning Map that Resolve Inconsistencies with the City ’s General Plan Land Use Diagram, for the Properties located at 4995 Patrick Henry Drive / 3005 Democracy Way; 807
Washington Street; 1435 Lewis Street and 1430 and 1448
Madison Street; and 2805 Bowers Avenue.
24-759
Adopt a Resolution to Amend the revised Zoning Map,
consistent with the City’s General Plan land use
diagram, for the Properties located at 4995 Patrick
Henry Drive / 3005 Democracy Way; 807 Washington
Street; 1435 Lewis Street and 1430 and 1448
Madison Street; and 2805 Bowers Avenue.
Recommendation:
7. Action on Resolutions Accepting the Monroe Street Bikeway Planning Study, Selecting a Preferred Design Concept and, as appropriate, Taking Related Actions Regarding Parking and Curb Modifications
24-513
Alternatives 1,3, and 6:
1. Adopt a resolution accepting the Monroe Street
Bikeway Planning Study;
3. Approve roadway concept titled “Two Lanes,
Buffered Bike Lanes, Center Turn Lane, Parking on
Both Sides” as the preferred alternative; and
6. Adopt a resolution establishing no parking zones as
necessary on Monroe Street between Lawrence
Expressway and San Tomas Expressway to
accommodate the approved bikeway facilities.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
8. Consideration of Action on a Request from Councilmember Jain for City Sponsorship or Other Support for GEN Grow Empower Nurture’s September 28, 2024 Diwali Celebration at Live Oak Park
24-931
Staff makes no recommendation regarding provision
of financial support for GEN Grow Empower Nurture’s
September 28, 2024 Family Nav Diwali Festival and
Garba event at Live Oak Park. Staff does not
recommend provision of additional promotional
support for the event beyond GEN’s usage of the
free-standing sign at Live Oak Park.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, October 8, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda September 24, 2024
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U -verse channel 99), or the livestream on the City ’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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