Amendment No. 2 to Agreement/Safe Moves, Inc. Page 1
Rev. 10/25/19
Ebix Insurance No. S200003681
AMENDMENT NO. 2
TO THE AGREEMENT FOR SERVICES
BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
SAFE MOVES, INC.
PREAMBLE
This agreement (“Amendment No. 2”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Safe Moves, Inc., a California corporation, (Consultant). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services Between the City of Santa Clara, California, and Safe Moves, Inc.”, dated November 11, 2022 (Agreement);
B. The Agreement was previously amended by Amendment No. 1, dated October 17, 2023, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the “Agreement as Amended”; and
C. The Parties entered into the Agreement as Amended for the purpose of having Consultant provide professional services to organize, facilitate, promote events, and activities relating to the City’s Safe Routes to School program and facilities in the program, and the Parties now wish to amend the Agreement as Amended to increase compensation by $69,050 for a revised total not-to-exceed maximum compensation of $714,250.
NOW, THEREFORE, the Parties agree as follows:
AMENDMENT TERMS AND CONDITIONS
1. Section 6 of the Agreement as Amended, entitled “COMPENSATION AND PAYMENT” is amended to read as follows:
“In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Second Revised Exhibit B1, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is Seven Hundred Fourteen Thousand Two Hundred Fifty Dollars ($714,250), subject to budget appropriations, which includes all payments that may be authorized for Services Amendment No. 2 to Agreement/Safe Moves, Inc. Page 2
Rev. 10/25/2019
and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstance.”
2. Revised Exhibit B1 of the Agreement, entitled “SCHEDULE OF FEES’ is hereby amended to read as show in Second Revised Exhibit B1, attached herein.
3. Revised Exhibit B2 of the Agreement, entitled “FEES BY TASK AND YEAR” is hereby amendment to read as shown in Second Revised Exhibit B2, attached herein.
4. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended and this Amendment No. 2, the provisions of this Amendment No. 2 shall control.
SIGNATURES ON NEXT PAGE
Amendment No. 2 to Agreement/Safe Moves, Inc. Page 3
Rev. 10/25/2019
The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:
GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
SAFE MOVES, INC.
a California corporation
Dated:
By (Signature):
Name: Pat Hines
Title: Founder/Executive Director
Principal Place of
Business Address:
15500 Erwin Street, #2457
Van Nuys, CA 91411
Email Address: [email protected]
Telephone: (408) 374-8991
Fax: N/A
“CONSULTANT”
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B1 – Schedule of Fees Page 1 Rev. 10/25/2019
SECOND REVISED EXHIBIT B1
SCHEDULE OF FEES
1. MAXIMUM COMPENSATION
1.1. The maximum amount payable for all services provided under this Agreement shall not exceed Seven Hundred Fourteen Thousand Two Hundred Fifty Dollars ($714,250), during the three-year initial term of the Agreement. No additional services will be performed unless both Parties execute an amendment outlining the services requested and the compensation agreed for such services.
1.2. All payments are based upon City’s acceptance of Consultant’s performance of services specified in Exhibit A, Scope of Services. City shall have no obligation to pay unless Consultant has successfully completed the work for which payment is due.
1.3. The compensation amount is specified below:
Table B1: Total Compensation
Description Total
Total for All Tasks for Three Program Years (See Second Revised Exhibit B2 for Task Cost Breakdown by Year) $568,384.75 Contingency (Shall be used only for additional scope.) $31,615.25
ORIGINAL TOTAL MAXIMUM COMPENSATION
NOT-TO-EXCEED $600,000.00
Amendment No. 1 $45,200.00
REVISED TOTAL MAXIMUM COMPENSATION
NOT-TO-EXCEED $645,200.00
Amendment No. 2 $69,050.00
SECOND REVISED TOTAL MAXIMUM COMPENSATION
NOT-TO-EXCEED $714,250.00
2. FEES
2.1. The hourly rates for Consultant’s Personnel are listed below in Table B2:
Table B2: Hourly Rates
Title Personnel Hourly Rate
Program Manager (Safe
Moves) Pat Hines $127.02
Program Coordinator
(Safe Moves) Pamela Nye Pedersen $46.22
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B1 – Schedule of Fees Page 2 Rev. 10/25/2019
Title Personnel Hourly Rate
Instructor
(Safe Moves) Quinn Danz $36.98
Instructor
(Safe Moves) Will Mellon $36.98
Instructor
(Safe Moves) Marni Spencer-Delvin $36.98
Graphic and Social Media
Coordinator
(Safe Moves)
Eve Mazzara $46.22
Program Manager (KOA) Carlos Velasquez $164.99
Associate Planner
(KOA) Alberto Salgado $54.19
Associate Planner
(KOA) Sarai Osorio $51.76
2.2. The City will pay the Consultant for each task based on the task breakdown specified in Revised Exhibit B2.
3. PRICING
3.1. All hourly rates are fixed for the Initial Three-Year Term of the Agreement.
3.2. Consultant may request price adjustments after the initial three year term. Any price increases must be supported by a relevant industry specific index.
Requests for increase must be fully documented by Consultant. Price adjustments are subject to City’s approval.
4. INVOICING REQUIREMENTS
4.1. Consultant shall invoice the City on a monthly basis for services performed by Consultant during the preceding month and provide the invoice in a format approved by the City, including but not limited to the information listed under Section 4.3 below.
4.2. City shall pay Consultant within thirty (30) days of City’s receipt of an approved invoice.
4.3. Invoices shall include, at a minimum, the following:
1.3.1. Identify the task services were provided for;
1.3.2. Description of work performed;
1.3.3. Deliverables completed;
1.3.4. Amount for services provided by task;
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B1 – Schedule of Fees Page 3 Rev. 10/25/2019
1.3.5. The not-to-exceed amount for the task, invoiced amount to date, amount for the current invoice, and remaining not-to-exceed amount for the task.
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 1 Rev. 10/25/2019
SECOND REVISED EXHIBIT B2
FEES BY TASK AND YEAR
1. AMENDMENT NO. 2
1.1. The following tasks are being funded by the 2024 California Office of Traffic Safety Grant and will be completed in Year 3. These tasks must be completed prior to September 30, 2025 and at the following cost.
Activity Unit Cost/Rate Units Total Cost
Traffic Safety Student Assemblies $200.00 75 $15,000.00 Bike Rodeos $1,500.00 25 $37,500.00
Bicycle Rodeo Activity Supplies $11,550.00 1 $11,550.00 Pedestrian/Bicycle Safety Items $2,000.00 1 $ 2,000.00 Bicycle Helmets $10.00 300 $3,000.00
TOTAL $ 69,050.00
2. AMENDMENT NO. 1
2.1. The following number of tasks are being funded by the 2023 California Office of Traffic Safety Grant and will be completed in Year 2. These tasks must be completed by September 30, 2024 and at the following cost:
Activity Unit Cost/Rate Units Total Cost
Bike Rodeo $1,000.00 30 $ 30,000.00
Student Assemblies $150.00 68 $ 10,200.00
Bicycle Helmets $10.00 300 $3,000.00
Bicycle Safety Equipment $2,000.00 1 $2,000.00
TOTAL $ 45,200.00
3. The City will pay Consultant for Year 1 based on the fee breakdown below:
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
1 PROJECT INITIATION
1.1 Project Kick-Off Meeting - Meeting Agenda, Minutes, Action Items $3,002.60
- Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 10
1.2 Staff Coordination with Consultant - Biweekly Meetings $12,472.60 - Pat Hines, Program Manager (Safe Moves) 80
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 2 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 50
1.3 Project Invoicing - Monthly Progress Reports with
Invoicing $6,121.60
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 50
TOTAL FOR TASK 1 240 $21,596.80
2 OUTREACH
2.1 Website, Voicemail, and Email $13,284.00
Produce and monitor website $8,894.80
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 70
Establish and monitor phone lines/voicemails/emails $4,389.20 - Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
2.2 Event Advertisement $17,211.00
Advertising/promotional materials $9,240.60
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 50
85 event/workshops announcements posted & 508
posters printed/displayed $7,970.40
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 50
TOTAL FOR TASK 2 450 $30,495.00
3 EDUCATION
3.1 Safe Routes to School Maps $37,627.15
Walk Audits (3 Schools) $15,005.05
- Pat Hines, Program Manager (Safe Moves) 25 - Pamela Nye Pedersen, Program Coordinator 15 Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 3 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
(Safe Moves)
- Quinn Danz, Instructor (Safe Moves) 25
- Will Mellon, Instructor (Safe Moves) 25
- Marni Spencer-Devlin, Instructor (Safe
Moves) 25
- Carlos Velasquez, Program Manager (KOA) 25
- Alberto Salgado, Associate Planner (KOA) 40
- Sarai Osorio, Associate Planner (KOA) 40
Infrastructure Deficiency Inventory List, Map & Costs $9,993.70 - Pat Hines, Program Manager (Safe Moves) 30
- Carlos Velasquez, Program Manager (KOA) 15
- Alberto Salgado, Associate Planner (KOA) 35
- Sarai Osorio, Associate Planner (KOA) 35
Review/Revise School Maps (14 schools) $12,628.40
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Quinn Danz, Instructor (Safe Moves) 10
- Will Mellon, Instructor (Safe Moves) 15
- Marni Spencer-Devlin, Instructor (Safe
Moves) 15
- Carlos Velasquez, Program Manager (KOA) 15
- Alberto Salgado, Associate Planner (KOA) 35
- Sarai Osorio, Associate Planner (KOA) 35
3.2 Bicycle and Pedestrian Student Skills Training Rodeos $16,982.60
Bike, Scooter & Pedestrian Skill Trainings & Summary $16,982.60 - Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 30
- Quinn Danz, Instructor (Safe Moves) 125
- Will Mellon, Instructor (Safe Moves) 125
Rodeo Toolkit (See pricing under Printing Year 1 Category and SRTS Toolkit under Task 3.3)
3.3 Parent/Teacher/Coordinator Training Workshops $30,837.40
Workshops $11,375.30
- Pat Hines, Program Manager (Safe Moves) 75
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
SRTS Toolkit (1) $12,070.30
- Pat Hines, Program Manager (Safe Moves) 55 - Pamela Nye Pedersen, Program Coordinator 30 Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 4 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
(Safe Moves)
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 80
Workshop Content $7,391.80
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
TOTAL FOR TASK 3 1215 $85,447.15
4 ENCOURAGEMENT
4.1 Kick-off Event (1) $7,058.10
- Pat Hines, Program Manager (Safe Moves) 25
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Quinn Danz, Instructor (Safe Moves) 10
- Will Mellon, Instructor (Safe Moves) 10
- Marni Spencer-Devlin, Instructor (Safe
Moves) 10
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 35
4.2 Pop-Up Events (5) $13,053.50
- Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Quinn Danz, Instructor (Safe Moves) 50
- Will Mellon, Instructor (Safe Moves) 50
- Marni Spencer-Devlin, Instructor (Safe
Moves) 50
4.3 Encouragement Events $35,037.90
Walking, scooter riding and bicycle riding
encouragement events (51) $28,072.20
- Pat Hines, Program Manager (Safe Moves) 90
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 60
- Quinn Danz, Instructor (Safe Moves) 100
- Will Mellon, Instructor (Safe Moves) 100
- Marni Spencer-Devlin, Instructor (Safe
Moves) 100
- Eve Mazzara, Graphic and Social Media 60
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 5 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
Coordinator (Safe Moves)
OTS funded helmets and safety equipment $6,965.70
- Pat Hines, Program Manager (Safe Moves) 25
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 50
- Quinn Danz, Instructor (Safe Moves) 20
- Will Mellon, Instructor (Safe Moves) 20
TOTAL FOR TASK 4 965 $55,149.50
5 PROGRAM EVALUATION
5.1 Surveys $24,745.90
Pre and Post Parent Surveys and Student Tallies $9,033.70 - Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Quinn Danz, Instructor (Safe Moves) 20
- Will Mellon, Instructor (Safe Moves) 20
- Marni Spencer-Devlin, Instructor (Safe
Moves) 20
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
OTS Pre and Post Helmet Surveys (17 Schools) $15,712.20 - Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Quinn Danz, Instructor (Safe Moves) 50
- Will Mellon, Instructor (Safe Moves) 50
- Marni Spencer-Devlin, Instructor (Safe
Moves) 100
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
5.2 (1) Annual Report (17 Schools) $5,486.50
- Pat Hines, Program Manager (Safe Moves) 25
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 20
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
TOTAL FOR TASK 5 540 $30,232.40
TOTAL FOR ALL TASKS $222,920.85
Printing
Rodeo Flyer & Permission Form for 17 Rodeos $ 1,500.00 Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 6 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETE
D HOURS TOTAL
SRTS Toolkit (Guide) $ 2,500.00
508 Posters $ 1,200.00
Safety Tips for Students & Parents $ 2,500.00
51 Encouragement Event Flyers $ 2,300.00
TOTAL FOR PRINTING $ 10,000.00
EQUIPMENT (PURCHASED FIRST YEAR FOR ALL 3 YEARS)
714 OTS Funded Helmets @ $7.00 per helmet (includes tax & handling) $ 5,000.00
2,500 Pedometers @ $1.00 per pedometer (includes tax & handling) $ 2,500.00 300 Front/Rear Bike Lights @ $8.30 per light (includes tax & handling) $ 2,490.00 TOTAL FOR EQUIPMENT $ 9,990.00
YEAR 1 TOTAL $242,910.85
4. The City will pay Consultant for Year 2 based on the fee breakdown below:
TASK
# DESCRIPTION BUDGETED
HOURS TOTAL
1 PROJECT INITIATION
1.1 Project Kick-Off Meeting - Meeting Agenda, Minutes, Action Items $3,002.60
- Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 10
1.2 Staff Coordination with Consultant - Biweekly Meetings $12,472.60
- Pat Hines, Program Manager (Safe Moves) 80
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 50
1.3 Project Invoicing - Monthly Progress Reports with Invoicing $6,121.60
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 50
TOTAL FOR TASK 1 240 $21,596.80
2 OUTREACH
2.1 Website, Voicemail, and Email $11,897.40
Produce and monitor website $7,508.20
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 40
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 7 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETED
HOURS TOTAL
Establish and monitor phone lines/voicemails/emails $4,389.20 - Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
2.2 Event Advertisement $15,362.20
Advertising/promotional materials $8,316.20
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
85 event/workshops announcements posted & 508
posters printed/displayed $7,046.00
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
TOTAL FOR TASK 2 380 $27,259.60
3 EDUCATION
3.1 Safe Routes to School Maps $14,494.50
Walk Audits (3 Schools) $5,717.80
- Pat Hines, Program Manager (Safe Moves) 25
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 15
- Quinn Danz, Instructor (Safe Moves) 25
- Will Mellon, Instructor (Safe Moves) 25
lnfrastructure Deficiency Inventory List, Map & Costs $3,810.60 - Pat Hines, Program Manager (Safe Moves) 30
Review/Revise School Maps (14 schools) $4,966.10
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
3.2 Bicycle and Pedestrian Student Skills Training Rodeos $16,982.60
Bike, Scooter & Pedestrian Skill Trainings & Summary $16,982.60 - Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 30
- Quinn Danz, Instructor (Safe Moves) 125
- Will Mellon, Instructor (Safe Moves) 125
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 8 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETED
HOURS TOTAL
Rodeo Toolkit (Developed in Year 1) N/A
3.3 Parent/Teacher/Coordinator Training Workshops $18,767.10
Workshops $11,375.30
- Pat Hines, Program Manager (Safe Moves) 75
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
SRTS Toolkit (1) (Developed in Year 1) N/A
Workshop Content $7,391.80
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
TOTAL FOR TASK 3 710 $50,244.20
4 ENCOURAGEMENT
4.1 Kick-off Event (1) NONE N/A
4.2 Pop-Up Events (5) $13,053.50
- Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 25
- Quinn Danz, Instructor (Safe Moves) 50
- Will Mellon, Instructor (Safe Moves) 50
- Marni Spencer-Devlin, Instructor (Safe
Moves) 50
4.3 Encouragement Events $27,147.80
Walking, scooter riding and bicycle riding encouragement events (51) $27,147.80
- Pat Hines, Program Manager (Safe Moves) 90
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 60
- Quinn Danz, Instructor (Safe Moves) 100
- Will Mellon, Instructor (Safe Moves) 100
- Marni Spencer-Devlin, Instructor (Safe
Moves) 100
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 40
OTS funded helmets and safety equipment (Purchased in
year 1) N/A
TOTAL FOR TASK 4 715 $40,201.30
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 9 Rev. 10/25/2019
TASK
# DESCRIPTION BUDGETED
HOURS TOTAL
5 PROGRAM EVALUATION
5.1 Surveys $9,033.70
Pre and Post Parent Surveys and Student Tallies $9,033.70 - Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 40
- Quinn Danz, Instructor (Safe Moves) 20
- Will Mellon, Instructor (Safe Moves) 20
- Marni Spencer-Devlin, Instructor (Safe
Moves) 20
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
OTS Pre and Post Helmet Surveys (17 Schools) N/A
5.2 (1) Annual Report (17 Schools) $5,486.50
- Pat Hines, Program Manager (Safe Moves) 25
- Pamela Nye Pedersen, Program Coordinator
(Safe Moves) 20
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
TOTAL FOR TASK 5 230 $14,520.20
TOTAL FOR ALL TASKS $153,822.10
Printing
Rodeo Flyer & Permission Form for 17 Rodeos $ 1,500.00 508 Posters $ 1,200.00
Safety Tips for Students & Parents $ 2,500.00
51 Encouragement Event Flyers $ 2,300.00
TOTAL FOR PRINTING $ 7,500.00
YEAR 2 TOTAL $161,322.10
5. The City will pay Consultant for Year 3 based on the fee breakdown below:
TASK # DESCRIPTION BUDGETED
HOURS Total
1 PROJECT INITIATION
1.1 Project Kick-Off Meeting - Meeting Agenda, Minutes, Action Items $3,002.60
- Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 10
1.2 Staff Coordination with Consultant - Biweekly Meetings $12,472.60 Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 10 Rev. 10/25/2019
TASK # DESCRIPTION BUDGETED
HOURS Total
- Pat Hines, Program Manager (Safe Moves) 80
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 50
1.3 Project Invoicing - Monthly Progress Reports with Invoicing $6,121.60
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 50
TOTAL FOR TASK 1 240 $21,596.80
2 OUTREACH
2.1 Website, Voicemail, and Email $11,897.40
Produce and monitor website $7,508.20
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 40
Establish and monitor phone lines/voicemails/emails $4,389.20 - Pat Hines, Program Manager (Safe Moves) 20
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
2.2 Event Advertisement $15,362.20
Advertising/promotional materials $8,316.20
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
85 event/workshops announcements posted & 508 posters
printed/displayed $7,046.00
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 30
TOTAL FOR TASK 2 380 $27,259.60
3 EDUCATION
3.1 Safe Routes to School Maps $14,494.50
Walk Audits (3 Schools) $5,717.80
- Pat Hines, Program Manager (Safe Moves) 25 - Pamela Nye Pedersen, Program Coordinator (Safe 15 Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 11 Rev. 10/25/2019
TASK # DESCRIPTION BUDGETED
HOURS Total
Moves)
- Quinn Danz, Instructor (Safe Moves) 25
- Will Mellon, Instructor (Safe Moves) 25
lnfrastructure Deficiency Inventory List, Map & Costs $3,810.60 - Pat Hines, Program Manager (Safe Moves) 30
Review/Revise School Maps (14 schools) $4,966.10
- Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 25
3.2 Bicycle and Pedestrian Student Skills Training Rodeos $16,982.60
Bike, Scooter & Pedestrian Skill Trainings & Summary $16,982.60 - Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 30
- Quinn Danz, Instructor (Safe Moves) 125
- Will Mellon, Instructor (Safe Moves) 125
Rodeo Toolkit (Developed in Year 1) N/A
3.3 Parent/Teacher/Coordinator Training Workshops $18,767.10
Workshops $11,375.30
- Pat Hines, Program Manager (Safe Moves) 75
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
SRTS Toolkit (1) (Developed in Year 1) N/A
Workshop Content $7,391.80
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 25
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
TOTAL FOR TASK 3 710 $50,244.20
4 ENCOURAGEMENT
4.1 Kick-off Event (1) NONE N/A
4.2 Pop-Up Events (5) $13,053.50
- Pat Hines, Program Manager (Safe Moves) 50
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 25
- Quinn Danz, Instructor (Safe Moves) 50
- Will Mellon, Instructor (Safe Moves) 50
- Marni Spencer-Devlin, Instructor (Safe Moves) 50
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 12 Rev. 10/25/2019
TASK # DESCRIPTION BUDGETED
HOURS Total
4.3 Encouragement Events $27,147.80
Walking, scooter riding and bicycle riding encouragement events (51) $27,147.80
- Pat Hines, Program Manager (Safe Moves) 90
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 60
- Quinn Danz, Instructor (Safe Moves) 100
- Will Mellon, Instructor (Safe Moves) 100
- Marni Spencer-Devlin, Instructor (Safe Moves) 100
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 40
OTS funded helmets and safety equipment (Purchased in year 1) N/A
TOTAL FOR TASK 4 715 $40,201.30
5 PRORGRAM EVALUATION
5.1 Surveys $9,033.70
Pre and Post Parent Surveys and Student Tallies $9,033.70 - Pat Hines, Program Manager (Safe Moves) 30
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 40
- Quinn Danz, Instructor (Safe Moves) 20
- Will Mellon, Instructor (Safe Moves) 20
- Marni Spencer-Devlin, Instructor (Safe Moves) 20
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 25
OTS Pre and Post Helmet Surveys (17 Schools) N/A
5.2 (1) Annual Report (17 Schools) & Program Evaluation Report (17 Schools) $8,316.20
- Pat Hines, Program Manager (Safe Moves) 40
- Pamela Nye Pedersen, Program Coordinator (Safe
Moves) 30
- Eve Mazzara, Graphic and Social Media
Coordinator (Safe Moves) 40
TOTAL FOR TASK 5 265 $17,349.90
TOTAL FOR ALL TASKS $156,651.80
Printing
Rodeo Flyer & Permission Form for 17 Rodeos $ 1,500.00 508 Posters $ 1,200.00
Safety Tips for Students & Parents $ 2,500.00
Amendment No. 2 to Agreement/Safe Moves, Inc./Second Revised Exhibit B2 – Schedule of Fees Page 13 Rev. 10/25/2019
TASK # DESCRIPTION BUDGETED
HOURS Total
51 Encouragement Event Flyers $ 2,300.00
TOTAL FOR PRINTING $ 7,500.00
YEAR 3 TOTAL $164,151.80