City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/21/2024
Commissioner Biagini will be participating remotely from the following location:
1215 Daisy Court
Holly Ridge, NC 28445
The City of Santa Clara is conducting Planning Commission meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
• Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898 Webinar ID: 917 2920 2898 or o Phone: 1(669) 900-6833
• Via the City’s eComment
The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting;
(Comments received after 12:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting) and also before and during the meeting via eComment. Clearly indicate the project address, meeting body, and meeting date in the email.
Agendas, Staff Reports and associated documents for Planning Commission items may be viewed on the City's website at https://santaclara.legistar.com/Calendar.aspx 6:00 PM REGULAR MEETING
08/21/2024Planning Commission Meeting Minutes
Call to Order
Chair Saleme called the meeting to order at 6:02 pm
Pledge of Allegiance and Statement of Values
Secretary Crutchlow read the Statement of Values.
Roll Call
Yashraj Bhatnagar, Priya Cherukuru, Commissioner Mario Bouza, Commissioner Lance Saleme, and Commissioner Eric
Crutchlow
Present 5 -
Commissioner Nancy A. Biagini, and Commissioner Qian HuangAbsent 2 - A motion was made by Commissioner Bouza, seconded by
Commissioner Cherukuru to excuse Commissioners Biagini and Huang's absence.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner
Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
DECLARATION OF COMMISSION PROCEDURES
Secretary Crutchlow read the Declaration of Procedures.
CONTINUANCES/EXCEPTIONS
1. 24-813 Continuance of an Appeal (PLN24-00356) of the Architectural Review Approval of Single-story Addition at 1485 Bellomy Street Recommendation:
Staff recommends that the Planning Commission open the public hearing on this item and then immediately continue the appeal hearing to September 11, 2024.
A motion was made by Commissioner Cherukuru, seconded by Commissioner Bouza to approve staff recommendation.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner
Saleme, and Commissioner Crutchlow
5 -
Absent: Commissioner Biagini, and Commissioner Huang2 -
CONSENT CALENDAR
A motion was made by Commissioner Cherukuru, seconded by Commissioner Bouza to approve all items on the consent calendar
08/21/2024Planning Commission Meeting Minutes
Aye: V Bhatnagar, Cherukuru, Commissioner Bouza,
Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
1.A 24-802 Planning Commission Meeting Minutes of June 12, 2024 Recommendation: Approve the Planning Commission Meeting Minutes of the June 12, 2024 Meeting
1.B 24-812 Planning Commission Meeting Minutes of July 13, 2023 Recommendation: Approve the Planning Commission Meeting Minutes of the July 13, 2023 Meeting
1.C 24-615 Planning Commission 2025 Calendar of Meetings Recommendation: Approve the Planning Commission 2025 Calendar of Meetings.
PUBLIC PRESENTATIONS
None.
PUBLIC HEARING
08/21/2024Planning Commission Meeting Minutes
5. 24-325 PUBLIC HEARING: Action on Conditional Use Permit (PLN23-00148) for a New Unmanned AT&T Telecommunication Facility with the Installation of a 60-Foot-Tall Monotree at 3111 Benton Street
Recommendation:
1. Determine that the project is categorically exempt from formal environmental review per Section 15303(d), New Construction of Utility Extensions, of the CEQA Guidelines; and
2. Adopt a Resolution to approve a Conditional Use Permit for a new unmanned AT&T wireless telecommunication facility with the installation of a 60-foot-tall monotree at 3111 Benton Street, subject to findings and conditions of approval.
Chair Saleme moved Item 5 to be the first item heard under Public Hearings.
Associate Planner Tiffany Vien provided the staff presentation.
Commissioners inquired on health standards, radio frequency, the proposed location of the monotree, diesel emissions, a collapse impact report and other concerns. Staff
notified the Commission that notices had
been sent to all properties within 500 feet of the project.
Applicant Steve Proo provided a presentation.
Public Speakers:
Lee
Public Speaker
Dennis Demares
Applicant Steve Proo requested a continuance of the item to the September 11, 2024 meeting to allow time to conduct further research and more outreach to surrounding neighbors for input.
A motion was made by Commissioner Bouza, seconded by
Commissioner Crutchlow to continue this item to the September 11, 2024 Planning Commission meeting.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
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2. 24-1205 Public Hearing: Action on a Conditional Use Permit (PLN2018-13109), Mitigated Declaration, and Mitigation Monitoring and Reporting Program for the Existing Muslim Community Association (MCA) School Expansion at 3080 Alfred Street and 3003 Scott Boulevard.
Recommendation:
1. Adopt a Resolution to adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Muslim Community Association School Expansion; and
2. Adopt a Resolution approving the Conditional Use Permit to allow an expansion of the Muslim Community Association School at 3003 Scott Boulevard and 3080 Alfred Street, subject to conditions.
Senior Planner Steve Le provided the staff presentation.
Applicant Amin Adil Qazi provided a presentation.
Commissioners inquired upon parking and drop off requirements, seismic requirements and other items. Assistant City Attorney Alexendar Abbe provided clarification on off site parking agreements.
A motion was made by Commissioner Crutchlow, seconded by Commissioner Cherukuru to close public hearing.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Cherukuru, seconded by Commissioner Bouza to approve Staff Recommendation 1.
Aye: Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Cherukuru, seconded by Commssioiner Bouza to approve Staff Recommendation 2
Aye: Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
08/21/2024Planning Commission Meeting Minutes
3. 24-744 Public Hearing: Action to Modify an Existing Conditional Use Permit (PLN24-00260) to Allow a Rhythmic Gymnastics Use in an Approved Personal Fitness Facility in the Light Industrial Zoning District at 2342 Walsh Ave.
Recommendation:
1. Determine the project to be categorically exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301(e)(1) (Class 1 - “Existing Facilities”); and
2. Adopt a Resolution to approve a modified Conditional Use Permit to allow rhythmic gymnastics in addition to an existing personal fitness facility at 2342 Walsh Avenue, subject to findings and conditions of approval.
Meeting went into Recess at 7:48 pm and reconvened at 7:56 pm.
Associate Planner Daniel Sobczak provided the staff presentation.
Applicant provided information on the project.
Applicant Olga Kofman spoke and thanked the Commission for approving the project.
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bhatnagar to close public hearing.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner
Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Crutchlow, seconded by Commissioner Saleme to
approve Staff Recommendation 1
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner
Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Crutchlow, seconded by Chair Saleme to approve Staff Recommendation 2.
Aye: Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
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4. 24-747 Public Hearing: Action on a Variance (PLN24-00217) to Expand into the Front Setback by 6’-6” to Create Additional Living Space for a Residence Located at 1296 Chapel Drive
Recommendation:
1. Adopt a Resolution to deny a Variance to expand into the front setback by 6’-6” to create additional living space for a residence located at 1296 Chapel Drive
Associate Planner Daniel Sobczak provided the staff presentation.
Applicant Rohit George John provide a presentation.
Commissioners reviewed all aspects of the lot and possible alternatives to the proposed variance and found there were special circumstances to approve the variance.
A motion was made by Commissioner Bhatnagar, seconded by Commissioner Crutchlow to close public hearing.
Aye: Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Crutchlow, seconded by Commissioner Cherukuru to approve the resolution to approve the variance and to direct staff to bring back the resolution at the next meeting
with the findings discussed to support the approval.
Aye: Bhatnagar, Cherukuru, Commissioner Saleme, and Commissioner Crutchlow
4 -
Nay: Commissioner Bouza1 -
Excused: Commissioner Biagini, and Commissioner Huang2 - A motion was made by Commissioner Crutchlow, seconded by Commissioner Cherukuru to determne the project is categoricaalyy exempt form CEQA 15301 Class 1 for Existing Facilities.
Aye: Bhatnagar, Cherukuru, Commissioner Saleme, and Commissioner Crutchlow
4 -
Nay: Commissioner Bouza1 -
Excused: Commissioner Biagini, and Commissioner Huang2 - REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:
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1. Announcements/Other Items
2. Commissioner Travel and Training Reports, Requests to attend Trainings Staff Aide II Elizabeth Elliott provided and presented a yearly calendar of upcoming conferences that the Planning Commission typically attends.
A motion was made by Commissioner Cherukuru, seconded by Commissioner Crutchlow to retroactively approve funds be expended for registration fees and up toa total amount of $2290 for Commissioner Huang to attend at the California APA
Conference September 28 - October 1, 2024 in Riverside, CA.
Aye:
Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner
Saleme, and Commissioner Crutchlow
5 -
Absent: Commissioner Biagini, and Commissioner Huang2 - Retroactive Vote to Expend Funds for Commissioner Huang to Attend APA Calfiornia Conference in Riverside, CA, September 28- October 1, 2024.
DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:
1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided updates.
2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.
3. City Council Actions
ADJOURNMENT:
Chair Saleme adjourned the meeting at 9:07 pm.
Aye: Bhatnagar, Cherukuru, Commissioner Bouza, Commissioner Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Biagini, and Commissioner Huang2 -
08/21/2024Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-
verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
08/21/2024Planning Commission Meeting Minutes
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.