Agenda packet — City Council and Authorities Concurrent, November 12, 2024 (part 1 of 13)

City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
Tuesday, November 12, 2024 5:30 PM
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa Clara Page 1 of 11 Page 1 of 12 Printed on 11/8/2024 Meeting Agenda November 12, 2024
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum

1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit # 6 - AFSCME Local 101 (American Federal of State, County and Municipal Employees)
Unit # 9 - Miscellaneous Unclassified Management Employees 24-954

1.B Public Employee Performance Evaluation (CC)
Pursuant to Government Code § 54957(b)(1)
Title: City Attorney
24-1107
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

2.A Recognition of Srivalli Adarapu for a Community Appreciation Project for JW House and City Departments and Anushka Jain for a Publication of a Book
24-1099
City of Santa Clara Page 2 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

2.B Proclamation of November 2024 as Sikh Awareness and Acceptance Month
24-567

2.C Action on Resolution by the City of Santa Clara City Council Expressing Gratitude and Appreciation for the Hard Work and Professionalism of City Staff
24-1126
Adopt a Resolution in the form presented expressing
gratitude and appreciation for the hard work and
professionalism of City staff
Recommendation:

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3.A Action on the July 16, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 20, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 27, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, September 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, Special September 4, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, and October 8, 2024 Joint Council and
Authorities Concurrent & Stadium Authority Meeting Minutes. 24-580
Approve the meeting minutes of:

City of Santa Clara Page 3 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.B 24-20 Board, Commissions and Committee Minutes
Note and file the Minutes of:

City of Santa Clara Page 4 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.C Action on an Agreement for Services with DLT Solutions, LLC. for the Acquisition and Implementation of a Drawing
Management System to be Funded by Silicon Valley Power
24-55

1. Authorize the City Manager or designee to execute
a service agreement and license agreement with
DLT Solutions, LLC for a Drawing Management
System including all software, implementation,
configuration, training, support, maintenance, and
related professional services for a term
commencing on or about November 15, 2024, and
ending on or about February 28, 2028, with a
maximum compensation not to exceed $400,000
to be funded by the SVP Operating or Capital
Fund, subject to the appropriation of funds and the
review and approval as to form by the City
Attorney; and

2. Authorize the City Manager to City Manager to
take any actions as necessary to implement and
administer the agreements and to negotiate and
execute amendments to (a) add or delete services
consistent with the scope of the agreements; (b)
adjust future rates to account for changes in
software license subscription, annual support
services, and other services required; (c) exercise
renewals for software subscriptions and support
services for up to an additional six years (for a total term of up to nine years); and (d) increase the
maximum compensation by up to an additional
$400,000 for maximum compensation not to
exceed $800,000 over a nine-year term, subject to
the appropriation of funds and the review and
approval as to form by the City Attorney.

Recommendation:

City of Santa Clara Page 5 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.D Action on an Agreement with Hello Housing for Administration Services for the Below Market Price Purchase Program
24-652

1. Authorize the City Manager or designee to execute
an agreement with Hello Housing (Agreement) for
administration services for the Below-Market
Purchase Program for an initial term starting on or
around December 1, 2024 and ending on June 30,
2027 for a total maximum compensation of
$530,000 subject to the appropriation of funds and
approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement and to negotiate and
execute amendments to the Agreement to (a) add
or delete services consistent with the Agreement’s
scope of services; (b) adjust future rates in
accordance with the Agreement; (c) extend the
term of the Agreement through June 30, 2034; and
(d) increase the maximum compensation by
$1,609,610 for a new not-to-exceed maximum
compensation amount of $2,139,610 for the full
term of the agreement, subject to the appropriation
of funds and approval as to form by the City
Attorney.

Recommendation:

3.E Action to Authorize the City Manager to Execute Agreements with Tasman East Station Holdco, LLC for the Construction of Park Improvements and the Maintenance of the Parks located at 5123 Calle de Sol within the Tasman East Specific Plan Area at the Developer’s Sole Cost
24-796
Authorize the City Manager to execute the Parkland
Agreement and the Park Maintenance Agreement
with Tasman East Station Holdco, LLC on
substantially the terms and in the forms presented,
with such minor, non-substantive changes and
amendments that may be necessary to implement the
project, in final forms approved by the City Attorney.

Recommendation:

City of Santa Clara Page 6 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.F Action on Authorizing the City Manager to Negotiate and Execute Agreement(s) with Vendor(s) for the Purchase of Control Enclosures with Protection and Control Panels and Neutral Grounding Resistors to be Funded by the Electric Utility Capital Fund
24-1056

1. Subject to compliance with Chapter 2.105 of the
City Code, review and approval as to form by the
City Attorney, and appropriation of funds, authorize
the City Manager or designee to negotiate and
execute agreement(s) or purchase order(s) with
vendors for Control Enclosures with Protection and
Control Panels and Neutral Grounding Resistors
listed below for a maximum compensation amount
of $14,950,000; and

2. Authorize the City Manager or designee to (a) take
any actions as necessary to implement and
administer the agreement(s) and/or purchase
order(s), and (b) negotiate and execute
amendments to the agreement(s) for (i) design
changes, (ii) any unanticipated issues, (iii)
extensions of the term, or (iv) the purchase of
additional Control Enclosures with Protection and
Control Panels and Neutral Grounding Resistors,
subject to the above maximum compensation limit
and review and approval as to form by the City
Attorney.

Recommendation:

City of Santa Clara Page 7 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.G Action on an Agreement with Real Environmental Products, LLC for Landfill Gas Collection System and Cover Maintenance and Repair Services
24-1604

1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations; and

2. Authorize the City Manager to execute an
agreement with Real Environmental Products, LLC
for landfill gas collection system and cover
maintenance and repair services for a total
not-to-exceed amount of $1,200,000 over a
three-year term, subject to annual appropriations
of funds and approval as to form by the City
Attorney.

Recommendation:

3.H Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00264) for 1756 Fremont Street
24-915

1. Determine that the project is categorically exempt
from CEQA pursuant to CEQA Guidelines Section
15331(Class 31 - Historical Resource Restoration
/ Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act
Contract in a final form approved by the City
Attorney and adopt the 10-Year Restoration and
Maintenance Plan associated with the property at
1756 Fremont Street.

Recommendation:

3.I 24-990 Informational Report on 2024 Q3 Legislative Updates Note and file the informational report on 2024 Q3
legislative updates.

Recommendation:

3.J Action to Approve Revisions to the Existing Resource Analyst II (Job Code 696) and Senior Resource Analyst (Job Code 771) Class Specifications
24-1073
Approve revisions to the existing Resource Analyst II
(Job Code 696) and Senior Resource Analyst (Job
Code 771) class specifications
Recommendation:

City of Santa Clara Page 8 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

3.K Action on the Schematic Design for the New Public Mini Park at 4590 Patrick Henry Drive
24-1096
Approve the Revised Schematic Design for the New
Public Mini Park at 4590 Patrick Henry Drive
Recommendation:

3.L Action to Waive Second Reading and Adopt Ordinance No. 2073 Amending Section 3.25.030 of the Santa Clara City Code to Reflect a 1% Increase in the Transient Occupancy Tax Rate. 24-1090
Waive second reading and adopt Ordinance No.
2073 amending section 3.25.030 of the Santa Clara
City Code to reflect the increase in the Transient
Occupancy Tax rate.

Recommendation:

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4.A Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of April 1 to June 30, 2024 24-686
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of April 1 to
June 30, 2024.

Recommendation:

4.B Adopt the Stadium Authority’s Resolution Amending the Conflict of Interest Code for Designated Positions as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission
24-835
Adopt the Resolution amending the Stadium Authority
Conflict of Interest Code required by the Political
Reform Act and Regulations of the Fair Political
Practices Commission.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS
City of Santa Clara Page 9 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

5. Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Route Approval for the Silicon Valley Power 115 kilovolt Transmission Line from the Northern Receiving Station to the Kifer Receiving Station (Continued from October 8, 2024)
24-1040

1. Adopt a Resolution adopting the Mitigated
Negative Declaration and the Mitigation
Monitoring and Reporting Program for the New
115kV Transmission Line Project between the
Northern Receiving Station and Kifer Receiving
Station; and

2. Approve Route A, Option 1, for an entirely
overhead alignment of the New 115kV
Transmission Line, with authorization to Silicon
Valley Power staff to make minor alignment
adjustments based on final project engineering
and design.

Recommendation:

6. Public Hearing: Actions on a Rezone from PD - Planned Development to HI - Heavy Industrial and Variance for the Property Located at 2201 Lafayette Street to Allow
Reestablishment of Industrial Uses for a Product Engineering Development and Manufacturing Business
24-921
Alternatives 1 & 4

1. Determine that the Project is categorically exempt
under Section 15301 (Class 1 Existing Facilities)
of the CEQA Guidelines;

2. Adopt a resolution approving the Rezone from
Planned Development (PD) to Heavy Industrial (HI)
for the property located at 2201 Lafayette Street,
subject to conditions of approval; and

3. Adopt a resolution approving the Variance for a
reduction in parking spaces, including the required
findings.

Recommendation:

City of Santa Clara Page 10 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

7. Action on Resolutions Accepting the Benton Street Bikeway Planning Study, Selecting a Preferred Design Concept and, as Appropriate, Taking Related Actions Regarding Parking and Curb Modifications
24-512
Alternative 1, 2b, 3a, 4b, and 5.

1. Adopt a resolution accepting the Benton Street
Bikeway Planning Study;
2b. Approve roadway concept Two Lanes, Buffered
Bike Lanes, Parking on Both Sides for the
60-foot-wide section of Benton Street;
3a. Approve roadway concept Two Lanes, Buffered
Bike Lanes, Center Turn Lane, Parking on Both
Sides for the 64-foot-wide section of Benton
Street;
4b. Approve roadway concept Bicycle Boulevard with
Speed Humps/Cushions, Parking on Both Sides
for the 38-foot-wide section and waive the
requirements of the NTCP related to Daily Traffic
Volumes, Roadway Type, Emergency and Transit
Routes, and 70% and 100% neighborhood
approval requirements for the installation of
speed humps/cushions; and

5. Adopt a resolution establishing no parking zones
as necessary on Benton Street between Dunford
Way and Lincoln Street.

Recommendation:

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Report from the City Manager on the Request to Provide
Information Regarding State of the City
24-1098

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, November 19, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 11 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda November 12, 2024

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

City of Santa Clara Page 12 of 12 Printed on 11/8/2024
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-954 Agenda Date: 11/12/2024

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit # 6 - AFSCME Local 101 (American Federal of State, County and Municipal Employees) Unit # 9 - Miscellaneous Unclassified Management Employees City of Santa Clara Page 1 of 1 Printed on 11/8/2024
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1107 Agenda Date: 11/12/2024

SUBJECT
Public Employee Performance Evaluation (CC)
Pursuant to Government Code § 54957(b)(1)
Title: City Attorney
City of Santa Clara Page 1 of 1 Printed on 11/8/2024
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1099 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Recognition of Srivalli Adarapu for a Community Appreciation Project for JW House and City Departments and Anushka Jain for a Publication of a Book

BACKGROUND
Srivalli Adarapu is a resident of the city of Santa Clara and is an 11th grade student at St. Francis High School. Srivalli has received the Gold Presidential Award for the President’s Volunteer Service Award for over 100 hours of volunteering in 2023. Srivalli is the co-founder of a youth-led organization called Pathoscribe, in which she leads a team of writers and artists to publish articles as a means of raising health awareness and mitigating the stigma surrounding diseases and disorders.

Srvialli made handmade holiday cards of appreciation for the Santa Clara Fire Department, Santa Clara Police Department, and JW House for the past three years.

Anushka Jain is a 7th grade student at Don Callejon Arts and Design School. In May 2024, Anushka self-published an eBook and paperback edition of "The Burlington House". The book has already received five-star reviews from readers and has sold multiple copies in both eBook and paperback formats to buyers in the United States and India.

DISCUSSION
At the November 12, 2024 City Council meeting, students Srivalli Adarapu and Anushka Jain will receive Mayoral Certificates of Recognition for their accomplishments and contributions to the Santa Clara community.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

COORDINATION
This report was coordinated by the City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the City of Santa Clara Page 1 of 2 Printed on 11/8/2024
powered by Legistar™
24-1099 Agenda Date: 11/12/2024
public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Mayoral Certificates of Recognition
City of Santa Clara Page 2 of 2 Printed on 11/8/2024
powered by Legistar™
[i].:,
h
On behalf of the Santa aara City Council, this certificate is presented to Srivalli Adarapu
St. Francis High School, Mountain View
in recognition of receiving the Gold Presidential Award (PVSA) for 100+ hours of volunteering in 2023;for handmade holiday cards of appreciation for the SCPD, SCFD, and JW House for the past 3 years; and teaching ca/1igraphy for over a I 00 elementcoy kids as part oflnATal,ent on this 1 Jh day of November 2024.
~ -
~
.

LISA M. GILLMOR
MAYOR

CITY OF SANTA CLARA
131-
[ii.::,
h
l!e
On beha/,f of the Santa Clara City Cmou:il, this certificate is presented to Anushka Jain
Don CallejonArts and Design School
in recognition for self-publishing "The Burlington House" in May 2024 on.Amazon in ebook and paperback editions receiving.five-star reviews from readers in the USA and India on this 12'11dayofNovember 2024.

U) . .
r::.- M~
LISA M. GILLMOR
MAYOR

CITY OF SANTA CLARA
c:.lil
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-567 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Proclamation of November 2024 as Sikh Awareness and Acceptance Month

BACKGROUND
On August 28, 2024, the California State Legislature passed Assembly Concurrent Resolution 220, designating the month of November 2024 as Sikh Awareness and Appreciation Month throughout California.

Throughout California, the Sikh community are part of many cities with significant concentrations of Sikh Americans in the Bay Area. Sikh Awareness and Appreciation Month recognizes and acknowledges the significant contributions made by Californians of Sikh heritage in the state and seeks to afford all Californians the opportunity to better understand, recognize, and appreciate the rich history and shared principles of Sikh Americans. In addition, it further condemns all hate crimes and bias incidents against Sikh Americans and encourages all Sikhs to practice their faith freely and fearlessly.

DISCUSSION
At the November 12, 2024 City Council meeting, the City of Santa Clara will officially proclaim November 2024 as Sikh Awareness and Appreciation Month. Representatives from Silicon Valley Gurdwara will be present to accept the Proclamation.

ENVIRONMENTAL REVIEW
This is an informational report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact other than staff time for preparing this report.

COORDINATION
This report was coordinated by the City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

City of Santa Clara Page 1 of 2 Printed on 11/8/2024
powered by Legistar™
24-567 Agenda Date: 11/12/2024
Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proclamation for Sikh American Awareness and Appreciation Month City of Santa Clara Page 2 of 2 Printed on 11/8/2024
powered by Legistar™
[i]b ��g�� El
WHEREAS, Sikh Americans have been living in the United States for more than 125 years; during the early 20th century, thousands of Sikh Americans worked in farming, lumber mills and mines, and on the Oregon, Pacific, and Eastern Railroad; and WHEREAS, on August 28, 2024, the California State Legislature passed Assembly Concurrent Resolution 220, designating the month of November 2024 as Sikh Awareness and Appreciation Month throughout California; and WHEREAS, Sikh Americans make rich contributions to the social, cultural, and economic vibrancy of our society; Sikh Americans have distinguished themselves by fostering greater respect and understanding among all people through faith and service; and WHEREAS, the City of Santa Clara recognizes the Silicon Valley Gurdwara and other entities nationwide committed to increasing public awareness of Sikhism, allowing current and future generations to stay connected with Sikh traditions and religion.

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested in me as Mayor, and on behalf of the entire City Council, do hereby proclaim the month of November 2024 as

SIKH AMERICAN AWARENESS AND APPRECIATION MONTH
in the City of Santa Clara and do hereby recognize the rich history, cultural diversity, and significant contributions made by Sikh Americans to the City and in our community.

Given under my hand and the Seal of the City of Santa Clara, California, this 12th day ofNovember 2024. l!]C>e
VICE
�

ANTHONY
MAYOR,
BECKER
MDISTRICT 6

KAREN HARDY
COUNCILMEMBER, DISTRICT 3
�M�
LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA
1fr�k_

KA THY WA TANABE

COUNCILMEMBER,
�

DISTRICT I

KEVIN PARK
COUNCILMEMBER, DISTRICT 4
ft,�

COUNCILMEMBER,
�
DISTRICT 2

SUDS JAIN
COUNCILMEMBER, DISTRICT 5
El
q
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1126 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Action on Resolution by the City of Santa Clara City Council Expressing Gratitude and Appreciation for the Hard Work and Professionalism of City Staff

BACKGROUND AND DISCUSSION
On September 3, 2024, the City Council heard the Santa Clara County Civil Grand Jury Report titled “Irreconcilable Differences: Santa Clara City Council.” At that meeting, based on a recommendation by the Grand Jury to draft a resolution in support of City staff, the City Council, by consensus, selected Councilmembers Hardy, Park, and Becker to draft a resolution to commend city staff for their professionalism.

The attached resolution has been drafted for Council Consideration by this committee.

COORDINATION
This report was coordinated with the City Attorney’s Office and City Manager’s Office.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt a Resolution in the form presented expressing gratitude and appreciation for the hard work and professionalism of City staff
Approved by: Councilmembers Hardy, Becker and Park

ATTACHMENTS

1. Resolution
City of Santa Clara Page 1 of 1 Printed on 11/8/2024
powered by Legistar™
Resolution of the City of Santa Clara Page 1 of 2
Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

EXPRESSING GRATITUDE AND APPRECIATION FOR THE HARD WORK

AND PROFESSIONALISM OF CITY STAFF
WHEREAS, the City of Santa Clara is committed to fostering a vibrant, safe, and thriving community for all its residents; and
WHEREAS, the success of our city is largely attributed to the hard work and dedication of its employees, who serve our community with integrity and passion; and WHEREAS, the City staff has demonstrated professionalism, patience, and perseverance, particularly in managing the complexities associated with a working in a complex organization, while maintaining their commitment to transparency, accuracy, and community service; and WHEREAS, the period leading up to the recent election has presented challenges for City staff, including an increase in public discourse, heightened expectations, and demands for information; and
WHEREAS, the efforts of the City staff during this time have been instrumental in upholding the integrity of the city's operations, fostering civic engagement, and ensuring that the needs of the community continue to be met without interruption;
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City Council expresses its sincere gratitude and appreciation to the City staff for their hard work, professionalism, and dedication; and

2. That City Council acknowledges the exemplary contributions of each member of the staff, whose efforts have significantly contributed to the continued success and stability of the City.

3. Effective date. This resolution shall become effective immediately.

Resolution of the City of Santa Clara Page 2 of 2
Rev: 7/27/2023

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 12th DAY of November 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-580 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Action on the July 16, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 20, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 27, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, September 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, Special September 4, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, and October 8, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

RECOMMENDATION
Approve the meeting minutes of:

July 16, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, August 20, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, August 27, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, September 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, Special September 4, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, October 8, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting City of Santa Clara Page 1 of 1 Printed on 11/8/2024
powered by Legistar™
City of Santa Clara
Joint Meeting Minutes of the
City Council and Authorities Concurrent
& Santa Clara Stadium Authority
Draft
7:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
07/16/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa Clara Page 1 Printed on 10/28/2024
Mayor Gillmor participated remotely from the following location:

Loews Regency, 540 Park Avenue, New York, NY 10065
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 7:04 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Park recited the Statement of Values.

Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and who they represent.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

CONSENT CALENDAR
None.

Mayor Gillmor noted that she is abstaining on Item 1.E due to a potential conflict of interest as the subject item is in close to her office.

City Attorney Googins noted that Item 1.Q is intended to repeal and replace the resolution previously adopted from June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting to correct some errors in the salary plan that was adopted.

A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Becker, to approve the Consent Calendar.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor 7 -
City of Santa Clara Page 2 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.A 24-649 Action on the May 7, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes; May 13, 2024 Special City Council Meeting Minutes; and May 14, 2024 Special City Council Meeting Minutes Recommendation: Approve the meeting minutes of: May 7, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, May 13, 2024 Special City Council Meeting, and May 14, 2024 Special City Council Meeting.

A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Becker, to approve the meeting minutes of: May 7, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting, May 13, 2024 Special City Council Meeting, and May 14, 2024 Special City Council Meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.B 24-13 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Parks & Recreation Commission - June 18, 2024
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the Minutes of Parks & Recreation Commission - June 18, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.C 24-619 Action on City Bills and Claims Report for the period May 4, 2024 - June 7, 2024
Recommendation: Approve the list of Bills and Claims for May 4, 2024 - June 7, 2024.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve the list of Bills and Claims for May 4, 2024 - June 7, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 3 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.D 24-663 Action on Monthly Financial Status and Investment Reports for May 2024 Recommendation: Note and file the Monthly Financial Status and Monthly Investment Reports for May 2024 as presented.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the Monthly Financial Status and Monthly Investment Reports for May 2024 as presented.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.E 24-390 Action on the Historic Preservation Agreement (Mills Act Contract) (PLN23-00507) for 1059 Madison Street
Recommendation: 1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource Restoration / Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney, and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1059 Madison Street.

Mayor Gillmor noted that she is abstaining on this due to a potential conflict of interest as the subject item is in close to her office.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section
15331(Class 31 - Historical Resource Restoration / Rehabilitation); and (2) authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney, and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1059 Madison Street.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -
Abstained: 1 - Mayor Gillmor
City of Santa Clara Page 4 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.F 24-252 Action on Agreements with Advanced Lighting Services Inc. and American Power Solutions Inc. for Citywide LED Lighting Retrofit and Replacement for City Facilities and As-Needed Services
Recommendation: 1. Authorize the City Manager to negotiate and execute agreements with Advanced Lighting Services Inc. and American Power Solutions Inc. to provide Citywide LED Lighting Retrofit and Replacement Services for an initial two-year term starting on or around July 15, 2024 and ending on or around July 14, 2026, with an aggregate maximum compensation not-to-exceed $500,000, in final forms approved by the City Attorney; and

2. Authorize the City Manager to execute amendments to the agreement to make minor modifications and to extend the term up to one year after the initial term, subject to the appropriation of funds and in final forms approved by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager to negotiate and execute agreements with Advanced Lighting Services Inc. and American Power Solutions Inc. to provide Citywide LED Lighting Retrofit and Replacement Services for an initial two-year term starting on or around July 15, 2024 and ending on or around July 14, 2026, with an aggregate maximum compensation not-to-exceed $500,000, in final forms approved by the City Attorney; and (2) authorize the City Manager to execute amendments to the agreement to make minor modifications and to extend the term up to one year after the initial term, subject to the appropriation of funds and in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 5 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.G 24-43 Action on the Scope of Work with CLEAResult Consulting, Inc. for electrification consulting services and increase in maximum compensation for the shared service agreement with the Northern California Power Agency (NCPA)
Recommendation: Authorize the City Manager to execute an Amended Confirmation No. 0236, in substantially the form attached to this Report to Council, with CLEAResult for EV Charging Outreach and Technical Assistance under a shared service agreement with the Northern California Power Agency increasing the maximum budget by $212,730 (from $417,723 to $630,453) for an additional term of up to three years, subject to the review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to authorize the City Manager to execute an Amended Confirmation No. 0236, in substantially the form attached to this Report to Council, with CLEAResult for EV Charging Outreach and Technical Assistance under a shared service agreement with the Northern California Power Agency increasing the maximum budget by $212,730 (from $417,723 to $630,453) for an additional term of up to three years, subject to the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 6 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.H 24-42 Action to Ratify Amendment One to the Oracle Public Sector Technical Support Services Agreement and Authorize the City Manager to Execute Technical Support Services Renewal Orders with Oracle America, Inc. for Software License Updates and Support of Systems Used by Silicon Valley Power
Recommendation: 1. Ratify the City Manager execution of Amendment One to the Oracle Public Sector Technical Support Services Agreement (Agreement) with Oracle America, Inc. to extend the term from five years to ten years;

2. Authorize the City Manager or designee to execute Technical Support Services Renewal Orders (Orders) with Oracle America, Inc. with a maximum authorization of $4,000,000 funded by the Electric Utility Fund for the ten-year period ending January 13, 2029, for software licenses, updates, and support, subject to the appropriation of funds and approval as to form by the City Attorney; and

3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and Orders including negotiating and executing amendments that do not increase the total maximum compensation or extend the term, subject to the approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) ratify the City Manager execution of Amendment One to the Oracle Public Sector Technical Support Services Agreement (Agreement) with Oracle America, Inc. to extend the term from five years to ten years; (2) authorize the City Manager or designee to execute Technical Support Services Renewal Orders (Orders) with Oracle America, Inc. with a maximum authorization of $4,000,000 funded by the Electric Utility Fund for the ten-year period ending January 13, 2029, for software licenses, updates, and support, subject to the appropriation of funds and approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and Orders including negotiating and executing amendments that do not increase the total maximum compensation or extend the term, subject to the approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 7 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.I 24-595 Action on a Resolution Ordering the Vacation of an Electrical Easement, Wire Clearance Easement, and Anchor Easement at 2215 Martin Avenue and 2225 Martin Avenue
Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Electrical Easement, Wire Clearance Easement and Anchor Easement at 2215 Martin Avenue [APN 224-10-115 (2023-24)], and 2225 Martin Avenue [APN 224-10-119 (2023-24)]; and

2. Authorize the recordation of the Resolution.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) adopt Resolution No. 24-9342 Ordering the Vacation of the Electrical Easement, Wire Clearance Easement and Anchor Easement at 2215 Martin Avenue [APN 224-10-115 (2023-24)], and 2225 Martin Avenue [APN 224-10-119 (2023-24)]; and (2) authorize the recordation of the Resolution.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.J 24-597 Action on a Resolution Ordering the Vacation of an Electrical Easement at 3378-3386 El Camino Real
Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Electrical Easement at 3378-3386 El Camino Real [APN 290-02-102 (2023-24)]; and

2. Authorize the recordation of the Resolution.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) adopt Resolution No. 24-9343 Ordering the Vacation of the Electrical Easement at 3378-3386 El Camino Real [APN 290-02-102 (2023-24)]; and (2) authorize the recordation of the Resolution.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.K 24-288 Action on a Resolution to Modify On-Street Parking Regulations on Cecil Avenue between Henry Avenue and Dorcich Street
Recommendation: Adopt a resolution to modify on-street parking regulations on Cecil Avenue between Henry Avenue and Dorcich Street.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9344 to modify onstreet parking regulations on Cecil Avenue between Henry Avenue and Dorcich Street.

City of Santa Clara Page 8 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.L 24-618 Action on Authorizing the Use of City Electric Forces at 2516 Parkland Court
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public work located at 2516 Parkland Court is better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine the proposed action is exempt from CEQA pursuant to 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public work located at 2516 Parkland Court is better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of this public work consistent with this authorization.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 9 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.M 24-653 Action on the Annual City of Santa Clara Electric Department dba Silicon Valley Power 2024 Wildfire Mitigation Plan
Recommendation: 1. Approve and adopt the Silicon Valley Power 2024 Wildfire Mitigation Plan with any comments and confirm that this plan complies with all applicable rules, regulations, and standards; and

2. Authorize the City Manager or designee to execute and/or submit any and all documents, notices, disclosures, plans, reports, forecasts, filings, certifications, attestations, or declarations which are necessary, appropriate, advisable, or required by state or local agencies in connection with the 2024 Wildfire Mitigation Plan.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) approve and adopt the Silicon Valley Power 2024 Wildfire Mitigation Plan with any comments and confirm that this plan complies with all applicable rules, regulations, and standards; and (2) authorize the City Manager or designee to execute and/or submit any and all documents, notices,
disclosures, plans, reports, forecasts, filings, certifications, attestations, or declarations which are necessary, appropriate, advisable, or required by state or local agencies in connection with the 2024 Wildfire Mitigation Plan. Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.N 24-470 Action on the Annual Report for FY 2024 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
Recommendation: Note and File the Annual Report for FY 2024 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the Annual Report for FY 2024 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 10 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.O 24-474 Informational Report on 2024 Q2 Legislative Updates Recommendation: Note and file the informational report on 2024 Q2 legislative updates.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the informational report on 2024 Q2 legislative updates.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

1.P 24-674 Action Authorizing the Submittal of an Application to FERC to Surrender the High Line Canal Hydroelectric Project Hydroelectric License, and Authorizing the City Manager to Complete Related Administrative Actions Recommendation: Authorize the City Manager or designee to take any necessary administrative actions to surrender the Federal Energy Regulatory Commission (FERC) hydroelectric license for the High Line Canal Hydroelectric Project, including, the execution of any documents as may be required by the FERC, California Independent System Operator (CAISO), Pacific Gas & Electric (PG&E), the Bureau of Reclamation, Orland Unit Water Users Association, and other agencies and entities, subject to the approval as to form by the City Attorney, if applicable.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to authorize the City Manager or designee to take any necessary administrative actions to surrender the Federal Energy Regulatory Commission (FERC) hydroelectric license for the High Line Canal Hydroelectric Project, including, the execution of any documents as may be required by the FERC, California Independent System Operator (CAISO), Pacific Gas & Electric (PG&E), the Bureau of Reclamation, Orland Unit Water Users Association, and other agencies and entities, subject to the approval as to form by the City Attorney, if applicable.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 11 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

1.Q 24-682 Action to Adopt a Resolution Approving and Adopting the Updated and Corrected Classified Salary Plan Effective July 7, 2024, to reflect the negotiated and City Council approved general wage increase for classifications represented by The Engineers of the City of Santa Clara.

Recommendation: Adopt a Resolution to Approve the revised and corrected classified salary plan, to satisfy the requirements of California Code of Regulations Section 570.5, effective July 7, 2024.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9345 to approve the revised and corrected classified salary plan, to satisfy the requirements of California Code of Regulations Section 570.5, effective July 7, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

2.A 24-665 Action on Stadium Authority Bills and Claims for the Month of May 2024 Recommendation: Approve the list of Stadium Authority Bills and Claims for May 2024.

A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to approve the list of Stadium Authority Bills and Claims for May 2024.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
7 -

2.B 24-680 Action on the Carryover of FY 2023/24 Stadium Authority Capital Project and Approve Related Budget Amendment
Recommendation: 1. Approve a budget amendment for the General Areas / Coating Main Deck CapEx project in the FY 2024/25 Budget in the amount of $565,241 from the Stadium Authority Capital Expense Reserve A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to approve a budget amendment for the General Areas / Coating Main Deck CapEx project in the FY 2024/25 Budget in the amount of $565,241 from the Stadium Authority Capital Expense Reserve.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
City of Santa Clara Page 12 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

PUBLIC PRESENTATIONS
Kirk Vartan played a video of Council decorum from previous meetings.

Natalie Neufeld (graduate student from Stanford University) noted that she is completing research and observing Council meetings in-person and virtually.

John Haggerty expressed comments of concern regarding City of Santa Clara employee salaries, benefits, and pension programs.

David Kertes expressed comments of concern regarding Council decorum.

CONSENT ITEMS PULLED FOR DISCUSSION
None.

PUBLIC HEARING/GENERAL BUSINESS
City of Santa Clara Page 13 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

3. 24-672 Action on the following:

A. Resolution Adopting an Expenditure Plan for the Proposed Bond Measure
B. Waive Second Reading and Adopt an Ordinance Ordering the Submission of a Measure Incurring Bond Indebtedness to the Qualified Voters of the City of Santa Clara
C. Resolution Calling for a Municipal Election and Ordering Consolidation with the Santa Clara County Presidential General Election on November 5, 2024 for the Purpose of Submitting to the Voters a Measure to Approve the Issuance of General Obligation Bonds to Finance Municipal Improvements Constituting Public Infrastructure in an Amount of $400,000,000; Requesting Consolidation with the Presidential General Election and Election Services from Santa Clara County; Providing the City Attorney to Prepare an Impartial Analysis; Setting Priorities for Ballot Arguments Recommendation:

1. Approve a Resolution adopting the expenditure plan for the bond measure.

2. Waive second reading and adopt Ordinance No. 2069 to order the submission of a measure incurring bond indebtedness to the qualified voters of the City of Santa Clara at the General Municipal Election to be held on November 5, 2024 for the purpose of financing the costs of the acquisition, construction and improvement of certain municipal improvement projects constituting public infrastructure of the City, subject to the accountability measures and compliance with an adopted expenditure plan. (2/3rds Vote)

3. Adopt a resolution ordering submission of a ballot measure to the qualified electors of the City; calling for a Special Municipal Election to be held in the City of Santa Clara on Tuesday, November 5, 2024 for the purpose of submitting a measure to approve the issuance of general obligation bonds to finance municipal improvements constituting public infrastructure in an amount of $400,000,000; requesting consolidation with the Presidential General Election and election services from Santa Clara County; authorizing the City Attorney to prepare an impartial analysis; setting priorities for ballot arguments. (Majority Vote)
City Manager Grogan and Director of Public Works Mobeck, gave a Powerpoint presentation on the action of the following:

Resolution Adopting an Expenditure Plan for the Proposed Bond Measure B. Waive Second Reading and Adopt an Ordinance Ordering the Submission of a Measure Incurring Bond Indebtedness to the Qualified Voters of the City of Santa Clara
C. Resolution Calling for a Municipal Election and Ordering Consolidation with the Santa Clara County Presidential General Election on November 5, 2024 for the Purpose of Submitting to the Voters a City of Santa Clara Page 14 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
Measure to Approve the Issuance of General Obligation Bonds to Finance Municipal Improvements Constituting Public Infrastructure in an Amount of $400,000,000; Requesting Consolidation with the Presidential General Election and Election Services from Santa Clara County; Providing the City Attorney to Prepare an Impartial Analysis; Setting Priorities for Ballot Arguments
Council questions followed.

City Manager Grogan and City Attorney Googins responded to Council questions.

Public Comment: John Haggerty
Council discussion ensued.

A motion was made by Councilmember Watanabe, seconded by Vice Mayor Becker, to (1) approve a Resolution adopting the expenditure plan for the bond measure; (2) waive second reading and adopt Ordinance No. 2069 to order the submission of a measure incurring bond indebtedness to the qualified voters of the City of Santa Clara at the General Municipal Election to be held on November 5, 2024 for the purpose of financing the costs of the acquisition, construction and improvement of certain municipal improvement projects constituting public infrastructure of the City, subject to the accountability measures and compliance with an adopted expenditure plan. (2/3rds Vote); (3) adopt a Resolution ordering submission of a ballot measure to the qualified electors of the City; calling for a Special Municipal Election to be held in the City of Santa Clara on Tuesday, November 5, 2024 for the purpose of submitting a measure to approve the issuance of general obligation bonds to finance municipal improvements constituting public infrastructure in an amount of $400,000,000; requesting consolidation with the Presidential General Election and election services from Santa Clara County; authorizing the City Attorney to prepare an impartial analysis; setting priorities for ballot arguments; and to include the amended bond measure language as noted in Powerpoint presentation.

A substitute motion was made by Councilmember Park to increase the bond by $4 million for a total of $5 million for the Triton Museum of Art.

Motion failed due to a lack of a second.

Council comments followed.

City Attorney Googins addressed Council comments.

City of Santa Clara Page 15 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
A motion was made by Councilmember Watanabe, seconded by Vice Mayor Becker, to (1) adopt Resolution No. 24-9346 adopting the expenditure plan for the bond measure; (2) waive second reading and adopt Ordinance No. 2069 to order the submission of a measure incurring bond indebtedness to the qualified
voters of the City of Santa Clara at the General Municipal Election to be held on November 5, 2024 for the purpose of financing the costs of the acquisition, construction and improvement of certain municipal improvement projects constituting public infrastructure of the City, subject to the accountability measures and
compliance with an adopted expenditure plan. (2/3rds Vote); (3) adopt Resolution No. 24-9347 ordering submission of a ballot measure to the qualified electors of the City; calling for a Special Municipal Election to be held in the City of Santa Clara on Tuesday, November 5, 2024 for the purpose of submitting a measure to approve the issuance of general obligation bonds to finance municipal improvements constituting public infrastructure in an amount of $400,000,000; requesting consolidation with the Presidential General Election and election services from Santa Clara County; authorizing the City Attorney to prepare an impartial analysis; setting priorities for ballot arguments; and to include the following amended bond measure language: To improve 911 emergency response; fix streets to reduce potholes and provide safer roads and routes for drivers, pedestrians, and cyclists; upgrade storm drains/pipes to prevent flooding/sinkholes; and renovate/replace recreation, library and other community facilities; shall the City of Santa Clara’s measure authorizing $400,000,000 in bonds, funded by levying an estimated $19 per $100,000 of assessed value while bonds are outstanding, generating
approximately $21,674,000 annually, with annual audits and citizen oversight of spending be adopted?

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 16 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
Council comments followed.

Public Comment: Samuel
A motion was made by Vice Mayor Becker, seconded by
Councilmember Jain, to designate Mayor Gillmor, Councilmember Hardy, and 3 members of the public to write the argument in support of the ballot measure.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
Mayor Gillmor noted that she willl be leaving the meeting and Vice Mayor Becker will be presiding over the meeting.

Vice Mayor Becker called for a recess at 8:45 PM and reconvened the meeting at 9:00 PM.

City of Santa Clara Page 17 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

4. 24-685 Discussion, Consideration, and Direction to Staff Regarding Actions to be Taken in Response to the Santa Clara County Civil Grand Jury Report Entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers”
Recommendation: Provide direction on the desired process to develop the City and Stadium Authority’s responses for the specified findings and recommendations outlined in the June 13, 2024 Santa Clara County Civil Grand Jury Report entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers” in time to be submitted to the Presiding Judge by the required response date of September 11, 2024. One possible option would be to schedule a special meeting of the City Council/Stadium Authority Board to address both the pending Civil Grand Jury responses due for both the “Irreconcilable Differences” and the “Outplayed” Civil Grand Jury reports.

City Manger Grogan gave a Powerpoint presentation to discuss, consider and direct staff regarding action to be taken in response to the Santa Clara County Civil Grand Jury report entitled "outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers.

Council questions followed.

City Manager Grogan and City Attorney Googins responded to Council questions.

Public Comments: John Haggert
Satish Chandra
Councilmember Jain read a statement into the record regarding the Civil Grand Jury report entitled "Outplayed: Measure J" and gave a Powerpoint presentation.

Council comments followed.

Council consensus for staff to develop responses to Grand Jury recommendations and return with a report on August 27, 2024 meeting or a special meeting.

City of Santa Clara Page 18 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

5. 24-500 Public Hearing: Adoption of a Resolution Confirming the Weed Abatement Report and Ordering the Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein
Recommendation: Adopt a Resolution confirming the 2024 Weed Abatement Program Assessment Report and ordering the cost of abatement to be a Special Assessment on the respective properties described therein pursuant to SCCC 8.15.090 and 8.15.100.

City Manager Grogan made a few opening remarks and introduced Assistant Fire Marshall Chun who gave a Powerpoint presentation regarding the Public Hearing: Adoption of a resolution confirming the weed abatement report and ordering the cost of abatement to be a special assessment on the respective properties described therein.

Council questions followed.

Moe Kumre (Manager, Santa Clara County Weed Abatement
Program) addressed to Council questions.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -

Absent: 1 - Mayor Gillmor
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to adopt Resolution No. 24-9348 confirming the 2024 Weed Abatement Program Assessment Report and
ordering the cost of abatement to be a Special Assessment on the respective properties described therein pursuant to SCCC 8.15.090 and 8.15.100.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -

Absent: 1 - Mayor Gillmor
City of Santa Clara Page 19 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

6. 24-600 Public Hearing: Actions on the Zoning Code Update Related to the Adoption of the Zoning Map, Including: General Plan Amendments to Change the Residential Land Use Designations on Identified Properties to Preserve Residential Capacity, per State Law; A “Cleanup” Ordinance to Amend Title 18 (“Zoning”); and Adoption of the Zoning Map, Consistent with the City’s General Plan Land Use Diagram
Recommendation: 1. Adopt a Resolution to Amend the General Plan to maintain residential densities consistent with state law.

2. Direct staff to include, as part of a forthcoming agenda item on the El Camino Specific Plan, an option for the Council to include the parcel at 1570 Lafayette Street within the boundaries of the Plan Area.

3. Waive First Reading and Introduce an Ordinance to Amend Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), including changes to single-family setbacks to be consistent with the City’s adopted Residential Design Guidelines.

4. Adopt a Resolution to Amend the Zoning Map, consistent with the City’s General Plan land use diagram.

City Manager Grogan made opening remarks and introduced Acting Director of Community Development Brilliot who gave a Powerpoint presentation on the adoption of Zoning Code map, Associated General Plan Amendments & Zoning Code Clean-up Ordinance.

Council questions followed.

Acting Director of Community Development Brilliot addressed Council questions.

No public comment.

A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -

Absent: 1 - Mayor Gillmor
City of Santa Clara Page 20 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) adopt Resolution No. 24-9349 to Amend the General Plan to maintain residential densities consistent with state law; (2) direct staff to include, as part of a forthcoming agenda item on the El Camino Specific Plan, an option for the Council to include the parcel at 1570 Lafayette Street within the boundaries of the Plan Area; (3) Waive First Reading and Introduce Ordinance No.2070 to Amend Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), including changes to single-family setbacks to be consistent with the City’s adopted Residential Design Guidelines; and (4) adopt Resolution No. 24-9350 to amending the Zoning Map, consistent with the City’s General Plan land use diagram.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -

Absent: 1 - Mayor Gillmor
City of Santa Clara Page 21 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

7. 24-547 Action on an Agreement with Oak View Group Global Partnerships, LLC for Naming Rights and Sponsorships for the Santa Clara Convention Center and Related Budget Amendment
Recommendation: 1. Approve and authorize the City Manager to negotiate and execute an agreement with Oak View Group Global Partnerships, LLC for Naming Rights and Sponsorships for the Santa Clara Convention Center consistent with the terms and form of agreement in the staff report for an initial term starting on or around July 22, 2024 and ending on or around July 21, 2027, in the amount not to exceed $496,859 plus commissions;

2. Approve and authorize the City Manager to execute up to two one-year extension options to extend the term and increase the compensation amount of the agreement to $796,859 plus
commissions, subject to budget appropriations;

3. Authorize the City Manager to make minor modifications to the agreement, if needed.

4. Approve and authorize the City Manager to negotiate and execute sponsorship agreements valued up to $1,000,000, including the naming of SCCC assets with the exception of the principal naming rights partner for the Convention Center and the Mission City Ballroom.

5. Approve the FY 2024/25 budget amendment in the Convention Center Enterprise Fund to increase the Materials, Services, and Supplies budget in the amount of $496,859 and decrease in the unrestricted ending fund balance in the amount of $496,859 (five affirmative Council votes required for the use of unused balances).

6. All agreements to be subject to review and approval as to form by the City Attorney.

City Manager Grogan made a few opening remarks and introduced Assistant City Manager Baker who gave a Powerpoint presentation on the Action for an agreement with Oak View Group Global Partnerships, LLC for naming rights and sponsorships for the Santa Clara Convention Center and related budget amendment.

Council questions followed.

Assistant City Manager Baker, City Attorney Googins, and City Manager Grogan addressed Council questions.

No public comment.

City of Santa Clara Page 22 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) approve and authorize the City Manager to negotiate and execute an agreement with Oak View Group Global Partnerships, LLC for Naming Rights and
Sponsorships for the Santa Clara Convention Center consistent with the terms and form of agreement in the staff report for an initial term starting on or around July 22, 2024 and ending on or around July 21, 2027, in the amount not to exceed $496,859 plus commissions; (2) approve and authorize the City Manager to execute up to two one-year extension options to extend the term and increase the compensation amount of the agreement to $796,859 plus commissions, subject to budget appropriations; (3) authorize the City Manager to make minor modifications to the agreement, if needed; (4) approve and authorize the City Manager to negotiate and execute sponsorship agreements valued up to $1,000,000, including the naming of SCCC assets with the exception of the principal naming rights partner for the Convention Center and the Mission City Ballroom; (5) approve the FY 2024/25 budget amendment in the Convention Center Enterprise Fund to increase the Materials, Services, and Supplies budget in the amount of $496,859 and decrease in the unrestricted ending fund balance in the amount of $496,859; and (6) all agreements to be subject to review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
6 -

Absent: 1 - Mayor Gillmor
City of Santa Clara Page 23 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS
Councilmember Jain reported on his attendance at a Valley Transportation Authority (VTA) workshop American Public Transportation Association Board and CEO Workshops and noted how valuable it was to talk with Boardmembers from other transportation agencies and discuss their top issues.

Councilmember Park made a verbal Council Policy 030 request requesting staff to return to a later meeting to add additional scope the Grand Jury response to (1) include a study of the Civil Grand Jury process for; (2) provide an assessment of the grand jury and the reports created, detailing inaccuracies in the investigation and problems with the report; (3) include recommendations to higher body for reform; and (4) to find a higher body to submit the report.

A motion was made by Councilmember Park, seconded by
Councilmember Jain, to accept Councilmember Park verbal Council Policy 030 request requesting staff to return to a later meeting to add additional scope the Grand Jury response to (1) include a study of the civil grand jury process for; (2) provide an assessment of the grand jury and the reports created, detailing inaccuracies in the investigation and problems with the report; (3) include recommendations to higher body for reform; and (4) to find a higher body to submit the report.

Aye: Councilmember Chahal, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
4 -
Nay: 2 - Councilmember Watanabe, and Councilmember Hardy

Absent: 1 - Mayor Gillmor
City Manager Grogan and City Attorney Googins addressed previous motion with clarifying questions.

Councilmember Park addressed staff concerns.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan noted to anticipate additional special meetings to consider other city business.

City of Santa Clara Page 24 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes

ADJOURNMENT
The meeting was adjourned at 12:45 AM.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Jain, to adjourn the meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, and Vice Mayor/Chair Becker
6 -

Absent: 1 - Mayor/Chair Gillmor
The next regular scheduled meeting is on Tuesday, August 20, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 25 Printed on 10/28/2024
Joint Council and Authorities & 07/16/2024
Stadium Authority Meeting
Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 26 Printed on 10/28/2024

MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes of the
Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
4:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/20/2024
City of Santa Clara Page 1 Printed on 08/26/2024
Councilmember Park participated remotely from the following location: Fairmont Seoul Hotel, 108 Yeoui-daero, Yeongdeungpo District, Seoul, South Korea The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom
o https://santaclaraca.zoom.us/j/9970675
Meeting ID: 997-0675-9306
o Phone 1(669) 900-9306
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material.

Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

Closed Session - 4:30 PM | Regular Meeting - 7:00 PM
4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 4:32 PM.

Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1. 24-791 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit # 6 - AFSCME Local 101 (American Federal of State, County and Municipal Employees)
Unit # 9 - Miscellaneous Unclassified Management Employees Unit #10 - PSNSEA (Public Safety Non-Sworn Employees Association) Public Comment
None.

Convene to Closed Session (Council Conference Room)
Council adjourned into closed session at 4:34 PM.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:00 PM.

Pledge of Allegiance and Statement of Values
Roll Call
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, Mayor/Chair Lisa Gilmor.

Present: 6 -

Absent: 1 - Council/Boardmember Kevin Park.

City of Santa Clara Page 3 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
Chief Assistant City Attorney Reuter noted that there was no reportable action from Closed Session.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.

2. 24-819 Continuance of an Action on the Adoption of a Revised Zoning Map that resolves inconsistencies with the City’s General Plan Land Use Diagram to a date certain of September 24, 2024
Recommendation: Staff recommends that the City Council open the public hearing on this item and then immediately continue the request to September 24, 2024.

City Manager Grogan noted that this item will be continued to September 24, 2024. He also noted that another mailing will be conducted to notify all appropriate neighbors.

Assistant City Clerk Pimentel noted at 7:05 PM that
Council/Boardmember Park is participating from the remote location posted on the agenda.

Council/Boardmember Park noted that the agenda is posted at his remote location and is accessible to the public.

Mayor Gillmor opened the Public Hearing.

A motion was made by Councilmember Chahal, seconded by
Councilmember Watanabe, to continue this item to September 24, 2024 Council and Authorities Concurrent meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

SPECIAL ORDER OF BUSINESS
City of Santa Clara Page 4 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.A 24-307

3.B 24-105

3.C 24-749

CONSENT CALENDAR
Presentation from Santa Clara Sister Cities Association and Students for Recent Visit to Izumo, Japan
Mayor Gillmor introduced Jeanine Soterwood (Secretary of the Santa Clara Sister Cities Association) who provided opening remarks. The following students gave a Powerpoint presentation of their visit to Izumo, Japan: Brianna Ortega, Svara Kalamkar, and Namita Gaidhani.

Council comments followed.

Recognition of American Muslim Appreciation and Awareness Month for 2024
Mayor Gillmor, on behalf of the Council, recognized the American Muslim Appreciation and Awareness Month for 2024. Mayor Gillmor introduced Michelle Lee (Governance Board President, CAIR-SFBA) who provided some remarks. Samer Darwish (President, Muslim Community Association) also provided some remarks.

Proclamation of August 24, 2024 as Ukrainian Independence Day Mayor Gillmor, on behalf of the Council, proclaimed August 24, 2024 as Ukrainian Independence Day. Mayor Gillmor introduced Iryna Anpilogova (President, Ukrainian National Women's League of America Branch 107) who provided some remarks.

Council comments followed.

Councilmember Chahal recused himself from Item 4.J regarding an easement at 1111 Comstock Street due to his property being within 1000 feet of the subject property.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Hardy, to approve the Consent Calendar.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
7 -
City of Santa Clara Page 5 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.A 24-156 Action on May 28, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes
Recommendation: Approve the May 28, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve the May 28, 2024 Joint Council and Authorities Concurrent & Santa Clara Stadium Authority Meeting Minutes.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.B 24-14 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Bicycle & Pedestrian Advisory Committee - April 1, 2024 Cultural Commission - June 3, 2024
Board of Library Trustees - June 3, 2024
Civil Service Commission - April 11, 2024
Civil Service Commission - May 9, 2024
Civil Service Commission - June 13, 2024
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to note and file the Minutes of:

Bicycle & Pedestrian Advisory Committee - April 1,
2024, Cultural Commission - June 3, 2024, Board of Library Trustees - June 3, 2024, Civil Service Commission - April 11, 2024 Civil Service Commission - May 9, 2024, and Civil Service Commission - June 13, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.C 24-724 Action on City Bills and Claims Report for the period June 8, 2024 - July 19, 2024
Recommendation: Approve the list of Bills and Claims for June 8, 2024 - July 19, 2024.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve the list of Bills and Claims for June 8, 2024 - July 19, 2024.

City of Santa Clara Page 6 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.D 24-696 Action to Authorize the City Manager to Execute Purchase Orders with Flyers Energy, LLC to Provide Various Mobil and Chevron Oils and Lubricants to Silicon Valley Power
Recommendation: 1. Authorize the City Manager or designee to execute Purchase Orders with Flyers Energy, LLC for a total maximum aggregate compensation of $100,000 to provide various Mobil and Chevron oils and lubricants to Silicon Valley Power for the period starting on or around September 1, 2024, through August 31, 2025, to be funded by the Electric Utility Fund, subject to the review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to issue additional Purchase Orders through June 30, 2029 to (a) order additional supplies subject to maximum compensation limits, (b) adjust rates based on evaluation compared to the applicable market index, or (c) increase the total maximum aggregate compensation to $500,000 over the five-year period, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) authorize the City Manager or designee to execute Purchase Orders with Flyers Energy, LLC for a total maximum aggregate compensation of $100,000 to provide various Mobil and Chevron oils and lubricants to Silicon Valley Power for the period starting on or around September 1, 2024, through August 31, 2025, to be funded by the Electric Utility Fund, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to issue additional Purchase Orders through June 30, 2029 to (a) order additional supplies subject to maximum compensation limits, (b) adjust rates based on evaluation compared to the applicable market index, or (c) increase the total maximum aggregate compensation to $500,000 over the five-year period, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 7 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.E 24-697 Authorize the City Manager to Negotiate and Execute Agreements for Services with Pro Safety & Rescue, Inc. and Hazardous Materials Institute LLC for Confined Space Rescue Team Services for Silicon Valley Power Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;

2. Authorize the City Manager to negotiate and execute an Agreement for Services with Pro Safety & Rescue, Inc. for confined space rescue team services for a five-year term ending on July 31, 2029, with a maximum compensation not to exceed $750,000, to be funded by the SVP Operating or Capital Fund as applicable, subject to the review and approval as to form by the City Attorney;

3. Authorize the City Manager to negotiate and execute an Agreement for Services with Hazardous Materials Institute LLC for confined space rescue team services for a five-year term ending on July 31, 2029, with a maximum compensation not to exceed $750,000, to be funded by the SVP Operating or Capital Fund as applicable, subject to the review and approval as to form by the City Attorney; and

4. Authorize the City Manager or designee to take any actions as necessary to implement and administer the above agreements and negotiate and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates to account for reasonable changes in labor and materials rates; (c) increase compensation up to an aggregate amount of $500,000 for a total aggregate maximum compensation of $2,000,000 between the two agreements, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to: (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) authorize the City Manager to negotiate and execute an Agreement for Services with Pro Safety & Rescue, Inc. for confined space rescue team services for a five-year term ending on July 31, 2029, with a maximum compensation not to exceed $750,000, to be funded by the SVP Operating or Capital Fund as applicable, subject to the review and approval as to form by the City Attorney; (3) authorize the City Manager to negotiate and execute an Agreement for Services with Hazardous Materials Institute LLC for confined space rescue team services for a five-year term ending on July 31, 2029, with a maximum compensation not to exceed $750,000, to be funded by the Silicon Valley Power Operating or Capital Fund as applicable, subject to the review and approval as to City of Santa Clara Page 8 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
form by the City Attorney; and (4) authorize the City Manager or designee to take any actions as necessary to implement and administer the above agreements and negotiate and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates to account for reasonable changes in labor and materials rates; and (c) increase compensation up to an aggregate amount of $500,000 for a total aggregate maximum compensation of $2,000,000 between the two agreements, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 9 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.F 24-45 Action to Authorize the City Manager to Negotiate and Execute Amendments to Agreements with Henkels & McCoy West, LLC and PAR Western Line Contractors, LLC for As-Needed Preventative Maintenance, Inspection, and Repair Services for Silicon Valley Power’s Utility Overhead and Underground Transmission Facilities and Distribution Systems and Approve Related Budget Amendment
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;

2. . Approve the following FY 2024/25 budget amendments:

A. In the Electric Utility Fund, increase the transfer to the Electric Utility Capital Fund and decrease the Unrestricted Ending Fund Balance in the amount of $5.0 million (five affirmative Council votes required for the use of unused balances); and
B. In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Transmission and Distribution Betterments Project in the amount of $5.0 million (five affirmative Council votes required to appropriate additional revenue).

3. Authorize the City Manager or designee to negotiate and execute amendments to the agreements with Henkels & McCoy West, LLC and PAR Western Line Contractors, LLC for as-needed preventative maintenance, inspection, and repair services for Silicon Valley Power’s Utility overhead and underground transmission facilities and distribution systems for a five-year term ending May 31, 2029, to (a) increase the maximum compensation of each agreement, with a total aggregate maximum compensation of $20,000,000 between both agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes such as contractor labor rates, (d) authorize a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the SVP Operating or Capital Fund as applicable and subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

4. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) approve the following FY 2024/25 budget amendments: (a) In the Electric Utility Fund, increase the transfer to the Electric Utility City of Santa Clara Page 10 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Capital Fund and decrease the Unrestricted Ending Fund Balance in the amount of $5.0 million (five affirmative Council votes required for the use of unused balances); and (b) In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Transmission and Distribution Betterments Project in the amount of $5.0 million (five affirmative Council votes required to appropriate additional revenue); (3) authorize the City Manager or designee to negotiate and execute amendments to the agreements with Henkels & McCoy West, LLC and PAR Western Line
Contractors, LLC for as-needed preventative maintenance, inspection, and repair services for Silicon Valley Power’s Utility overhead and underground transmission facilities and distribution systems for a five-year term ending May 31, 2029, to (a) increase the maximum compensation of each agreement, with a total aggregate maximum compensation of $20,000,000 between both agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes such as contractor labor rates, (d) authorize a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the Silicon Valley Power Operating or Capital Fund as applicable and subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (4) authorize the City Manager to take any actions as necessary to implement and administer the above agreements.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 11 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.G 24-44 Action to Authorize the City Manager to Negotiate and Execute Amendments to Agreements with (a) Rising Edge Technologies (California), LLC, (b) Power Systems Professionals, Inc., (c) Electric Power Systems International, Inc., and (d) Delta Star, Inc. for As-Needed Maintenance, Repair, and Testing Services for Electrical Equipment for Silicon Valley Power
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;

2. Authorize the City Manager or designee to negotiate and execute amendments to agreements with: (a) Rising Edge Technologies (California), LLC, (b) Power Systems Professionals, Inc., (c) Electric Power Systems International, Inc., and (d) Delta Star, Inc., for as-needed electrical equipment maintenance, repair, and testing services for a five-year term ending May 31, 2029, to (a) increase the maximum compensation of each agreement, with a total aggregate maximum compensation of $10,000,000 among the four agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes in labor rates, and (d) exercise a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the SVP Operating or Capital Fund as applicable, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

3. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements as amended.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to negotiate and execute amendments to agreements with: (a) Rising Edge Technologies (California), LLC, (b) Power Systems Professionals, Inc., (c) Electric Power Systems International, Inc., and (d) Delta Star, Inc., for as-needed electrical equipment maintenance, repair, and testing services for a five-year term ending May 31, 2029, to (a) increase the maximum compensation of each agreement, with a total aggregate maximum compensation of $10,000,000 among the four
agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes in labor rates, and (d) exercise a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the SVP Operating or Capital Fund as applicable, subject to the appropriation of funds and the review and approval as to form by City of Santa Clara Page 12 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
the City Attorney; and (3) authorize the City Manager to take any actions as necessary to implement and administer the above agreements as amended.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.H 24-590 Action to approve and authorize the City Manager to execute Amendment No. 1 to the Amended and Restated Affordable Housing Agreement with SHAC LS Apartments II, LLC for 3580 Rambla Place Building A in a final form approved by the City Attorney, execute minor amendments thereto, and to take any other action necessary to implement the requirement to reduce the number of affordable rental units from 53 to 43 and lower the affordability levels at 3580 Rambla Place Building A.

Recommendation: Approve and authorize the City Manager to execute Amendment No. 1 to the Amended and Restated Affordable Housing Agreement with SHAC LS Apartments II, LLC for 3580 Rambla Place Building A in a final form approved by the City Attorney, execute minor amendments thereto, and to take any other action necessary to implement the requirement to reduce the number of affordable rental units from 53 to 43 and lower the affordability levels at 3580 Rambla Place Building A.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to approve and authorize the City Manager to execute Amendment No. 1 to the Amended and Restated
Affordable Housing Agreement with SHAC LS Apartments II, LLC for 3580 Rambla Place Building A in a final form approved by the City Attorney, execute minor amendments thereto, and to take any other action necessary to implement the requirement to reduce the number of affordable rental units from 53 to 43 and lower the affordability levels at 3580 Rambla Place Building A.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 13 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.I 24-688 Action on Amendment No. 2 to the Agreement with Granicus, LLC for the City’s Website Content Management System
Recommendation: 1. Authorize the City Manager or designee to negotiate and execute Amendment No. 2 to the Agreement with Granicus, LLC for a software-as-a-service content management system including software subscription, web design, support and maintenance, and related professional services to extend the term of the agreement through August 31, 2027 and increase the maximum compensation by $320,884.52 for a revised not-to-exceed maximum amount of $983,999.52, subject to the appropriation of funds and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the agreement with Granicus, LLC and negotiate and execute amendments to (a) add and/or delete system functionalities as required within contractual maximum compensation limitations, (b) exercise the option to extend the term of the agreement for up to three years through August 31, 2030, and increase the maximum compensation by an additional $353,000 for a total aggregate maximum compensation not to exceed $1,336,999.52 for the extended term, subject to the appropriation of funds and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) authorize the City Manager or designee to negotiate and execute Amendment No. 2 to the Agreement with Granicus, LLC for a software-as-a-service content management system including software subscription, web design, support and maintenance, and related professional services to extend the term of the agreement through August 31, 2027 and increase the maximum compensation by $320,884.52 for a revised not-to-exceed maximum amount of $983,999.52, subject to the appropriation of funds and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the agreement with Granicus, LLC and negotiate and execute amendments to (a) add and/or delete system functionalities as required within contractual maximum compensation limitations, (b) exercise the option to extend the term of the agreement for up to three years through August 31, 2030, and increase the maximum compensation by an additional $353,000 for a total aggregate maximum compensation not to exceed $1,336,999.52 for the extended term, subject to the appropriation of funds and approval as to form by the City Attorney.

City of Santa Clara Page 14 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.J 24-633 Action on a Resolution Ordering the Vacation of an Emergency Vehicle Access Easement At 1111 Comstock Street
Recommendation: 1. Adopt a Resolution Ordering the Vacation of the Emergency Vehicle Access Easement at 1111 Comstock Street [APN 224-08-092]; and

2. Authorize the recordation of the Resolution.

Councilmember Chahal recused himself from this item due to his property being within 1000 feet of the subject property.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) adopt Resolution No. 24-9351 ordering the Vacation of the Emergency Vehicle Access Easement at 1111 Comstock Street [APN 224-08-092]; and (2) authorize the recordation of the Resolution.

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Recused: 1 - Councilmember Chahal
City of Santa Clara Page 15 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.K 24-510 Action to Adopt the Americans with Disabilities Act Self-Evaluation and Transition Plan, Unfreeze 1.0 Associate Engineer position in the Department of Public Works to Support ADA Plan Implementation, and Approve Related Budget Amendments
Recommendation: 1. Adopt the Americans with Disabilities Act Self-Evaluation and Transition Plan;

2. Authorize the City Manager to take any and all actions necessary to modify, edit, update, maintain, and implement the Self-Evaluation and Transition Plan;

3. Approve Unfreezing of 1.0 Associate Engineer position in the Department of Public Works; and

4. Approve the FY 2024/25 budget amendment in the General Fund to increase the Department of Public Works budget and decrease the Budget Stabilization Reserve in the amount of $200,000 (five affirmative Council votes required for the use of unused balances).

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) adopt the Americans with Disabilities Act Self- Evaluation and Transition Plan; (2) authorize the City Manager to take any and all actions necessary to modify, edit, update, maintain, and implement the Self-Evaluation and Transition Plan; (3) approve Unfreezing of 1.0 Associate Engineer position in the Department of Public Works; and (4) approve the FY 2024/25 budget amendment in the General Fund to increase the Department of Public Works budget and decrease the Budget Stabilization Reserve in the amount of $200,000

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 16 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.L 24-754 Action on Two Resignations: One Resignation on the Bicycle and Pedestrian Advisory Committee and One resignation on the Cultural Commission. and Appointment from the Council Approved Eligibility List Recommendation: Accept the resignation of outgoing Committee member Clark Seninger and Commissioner Paul McNamara effective immediately; declare the vacancy on the Bicycle and Pedestrian Advisory Committee and Cultural Commission; and appoint from the Council approved eligibility list: Hung Duong to the Bicycle and Pedestrian Advisory Committee to fill a partial-term ending June 30, 2027 and Swami Krishnamoorthy to the Cultural Commission for a partial term ending June 30, 2028.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to accept the resignation of outgoing Bicycle and Pedestrian Advisory Committee member Clark Seninger and Cultural Commissioner Paul McNamara effective immediately; declare the vacancy on the Bicycle and Pedestrian Advisory Committee and Cultural Commission; and appoint from the Council approved eligibility list: Hung Duong to the Bicycle and Pedestrian Advisory Committee for the partial-term ending June 30, 2027 and Swami Krishnamoorthy to the Cultural Commission for the partial term ending June 30, 2028.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

4.M 24-782 Action on Council and Authorities Concurrent and Stadium Authority Meetings for 2025
Recommendation: Set the 2025 calendar year Council and Authorities Concurrent and Stadium Authority as reflected on the attached calendar.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to set the 2025 calendar year Council and Authorities Concurrent and Stadium Authority.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 17 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.N 24-801 Action to Waive Second Reading and Adopt Ordinance No. 2070 to Amend Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), Including Changes to Single-Family Setbacks to be Consistent with the City’s Adopted Residential Design Guidelines.

Recommendation: Waive second reading and adopt Ordinance No. 2070 to amend Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), including changes to single-family setbacks to be consistent with the City’s adopted Residential Design Guidelines.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to waive second reading and adopt
Ordinance No. 2070 amending Title 18 (“Zoning”) of the Santa Clara City Code (the Zoning Code “Cleanup” Ordinance), including changes to single-family setbacks to be consistent with the City’s adopted Residential Design Guidelines.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

5. 24-694 Action on Stadium Authority Bills and Claims for the Month of June 2024 Recommendation: Approve the list of Stadium Authority Bills and Claims for June 2024.

A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to approve the list of Stadium Authority Bills and Claims for June 2024.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
City of Santa Clara Page 18 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

PUBLIC PRESENTATIONS
Satish Chandra expressed comments of concern regarding Council governance and communication.

Kirk Vartan expressed comments regarding the Grand Jury report and First Amendment rights.

Howard Gibbins expressed gratitude to the Cultural Commission and Parks and Recreation Department for putting together community events.

He also noted future community events.

Harbir Bhatia expressed gratitude to the Council for recognizing Ukrainian Independence Day and spoke of Sister Cities International's support of Ukraine and global peace.

David Kertes expressed comments regarding the Grand Jury report and noted concerns regarding Council governance and transparency.

James Rowen expressed support for Ukraine and spoke of the importance of Councilmembers being good public servants. 24-833 Post Meeting Material

CONSENT ITEMS PULLED FOR DISCUSSION
None.

PUBLIC HEARING/GENERAL BUSINESS
City of Santa Clara Page 19 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

6. 24-800 Note and File the Silicon Valley Power Bi-Annual Update Recommendation: Note and file the Silicon Valley Power Bi-Annual Update.

City Manager Grogan provided opening remarks and introduced Chief Electric Utility Officer Pineda who gave a Powerpoint presentation on the Silicon Valley Power Bi-Annual Update.

Council comments and questions followed.

Chief Electric Utility Officer Pineda addressed Council questions and concerns.

Public Comment: None.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to note and file the Silicon Valley Power Bi-Annual Update.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
Councilmember Park left the meeting at 8:35 PM.

City of Santa Clara Page 20 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

7. 24-742 Approval of Twelve (12) New Positions for Silicon Valley Power and One (1) New Position in the City Attorney’s Office to Support Silicon Valley Power’s Expanded System
Recommendation: That the City Council approve the addition of twelve new positions for Silicon Valley Power and 1.0 new position in the City Attorney’s Office to support Silicon Valley Power’s expanded system as follows:
· One Principal Electric Utility Engineer
· One Senior Electric Utility Engineer
· Three Electric Utility Engineers
· One Assistant Electric Utility Engineer
· One Electric Division Manager
· One Senior Resource Analyst
· One Principal Power Analyst
· One Senior Business Analyst
· Two Power Contract Specialists
· One Deputy City Attorney
Chief Electric Utility Officer Pineda gave a Powerpoint presentation on additional 12 new positions for Silicon Valley Power and 1 new position in the City Attorney's office.

Council comments and questions followed.

Chief Electric Utility Officer Pineda addressed Council questions.

Public Comment: None.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the addition of 12 new positions for Silicon Valley Power and 1 new position in the City Attorney’s Office to support Silicon Valley Power’s expanded system as follows: one Principal Electric Utility Engineer, one Senior Electric Utility Engineer, three Electric Utility Engineers, one Assistant Electric Utility Engineer, one Electric Division Manager, one Senior Resource Analyst, one Principal Power Analyst, one Senior Business Analyst, two Power Contract Specialists, one Deputy City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -

Absent: 1 - Councilmember Park
City of Santa Clara Page 21 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

8. 24-740 Action to Delegate Authority to the City Manager to Negotiate, Approve, and Execute Agreements with Aquamarine Westside, LLC and Castanea Project, LLC to Purchase Up to 350 MW of Solar and 135 MW of Battery Energy Storage for up to $73.2 Million Annually
Recommendation: 1. Authorize the City Manager or designee to negotiate, approve, and execute a Power Purchase Agreement with Aquamarine Westside, LLC to purchase renewable solar energy and associated attributes from the Aquamarine project on the terms presented, subject to the review and approval as to form by the City Attorney;

2. Authorize the City Manager or designee to negotiate, approve, and execute a Power Purchase Agreement with Castanea Project, LLC to purchase renewable solar energy, battery storage products, and associated attributes from the Castanea project on the terms presented, subject to the review and approval as to form by the City Attorney;

3. Authorize the City Manager or designee to execute all documents, agreements, and certificates as may be required under the terms of the above power purchase agreements, subject to the review and approval as to form of the City Attorney, including, but not limited to, collateral assignment agreements, estoppel certificates, and performance security documentation; and

4. Authorize the City Manager or designee to (a) take any and all actions as are necessary or advisable to implement and administer the power purchase agreements; and (b) approve and execute future amendments to the Agreements so long as the contract price and term are not modified, subject to the review and approval as to form by the City Attorney.

Chief Electric Utility Officer Pineda gave a Powerpoint presentation on the delegation of authority to the City Manager to negotiate, approve and execute agreements with Aquamarine Westside, LLC and Castanea Project, LLC to purchase up to 350 MW of Solar and 135 MW of battery Energy Storage for us to $72.2 million annually.

Council comments and questions followed.

Chief Electric Utility Officer Pineda addressed Council questions.

Public Comment: None.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) authorize the City Manager or designee to negotiate, approve, and execute a Power Purchase Agreement with Aquamarine Westside, LLC to purchase renewable solar energy and associated attributes from the Aquamarine project City of Santa Clara Page 22 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
on the terms presented, subject to the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to negotiate, approve, and execute a Power Purchase Agreement with Castanea Project, LLC to purchase renewable solar energy, battery storage products, and associated attributes from the Castanea project on the terms presented, subject to the review and approval as to form by the City Attorney; (3) authorize the City Manager or designee to execute all documents, agreements, and certificates as may be required under the terms of the above power purchase agreements, subject to the review and approval as to form of the City Attorney, including, but not limited to, collateral assignment agreements, estoppel certificates, and performance security documentation; and; (4) authorize the City Manager or designee to (a) take any and all actions as are necessary or advisable to implement and administer the power purchase agreements; and (b) approve and execute future amendments to the Agreements so long as the contract price and terms are not modified, subject to the review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -

Absent: 1 - Councilmember Park
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS
None.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
None.

The meeting was adjourned at 9:17 PM in memory of Elaine K.

Alquist (Senator), Edward Panelli (California Supreme Court Justice), Jose Rocha Gaspar and Shirley Durso.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Chahal, to adjourn the meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council/Boardmember Park
City of Santa Clara Page 23 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
24-837 Post Meeting Material
The next regular scheduled meeting is on Tuesday, August 27, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 24 Printed on 08/27/2024
Joint City Council and Authorities Concurrent & 08/20/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 25 Printed on 08/27/2024
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/27/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa Clara Page 1 Printed on 10/11/2024
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
5:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Closed Session to order at 5:04 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1. 24-689 Threat to Public Services or Facilities (CC, SA) Pursuant to Gov. Code § 54957(a)
Consultation with: Jovan D. Grogan, Chuck Baker, Glen R. Googins, Sujata Reuter, Richard Fitting, Christine Jung, Jim Hayes (Guidepost Solutions LLC)
Public Comment
None.

Convene to Closed Session (Council Conference Room)
Council adjourned into closed session at 4:34 PM in the Sparacino Conference Room.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:02 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Park recited the Statement of Values.

City of Santa Clara Page 2 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and who they represent.

Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney/Board Counsel Googins noted that there was no reportable action in Closed Session.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Public Comment: Brian Doyle requested that Item 6 regarding the informational report on Super Bowl LX and FIFA World Cup 2026 updates be continued to a later date.

Mayor/Chair Gillmor requested Item 6 regarding the informational report on Super Bowl LX and FIFA World Cup 2026 updates be continued to a later date.

Council/Board questions and comments followed.

City Attorney/Stadium Counsel Googins responded to Council questions.

A motion was made by Council/Boardmember Watanabe, seconded by Mayor/Chair Gillmor, to continue Item 6 to a future date.

Aye: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor Nay: Council/Boardmember Chahal, Council/Boardmember Hardy, Council/ Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker 5 -

SPECIAL ORDER OF BUSINESS

2.A 24-660 Recognition of Kimberly Vernon, Miss California Mayor Gillmor, on behalf of the Council, recognized Kimberly Vernon (Miss California), who provided some remarks.

City of Santa Clara Page 3 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

2.B 24-584 Action on Resolution in Support of Childcare for All Recommendation: Adopt a Resolution in Support of Childcare for All Mayor Gillmor made some opening remarks and introduced Jaria Jaug (Associate Director of Care Policy, Working Partnerships USA) who provided some comments.

Council questions followed.

Jaria Jaug addressed Council questions.

Public Comment: Brian
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal to adopt Resolution No. 24-9352 in Support of Childcare for All with amended language to clarify it's for parents who want an external childcare provider.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

2.C 24-643 Proclamation of September 2024 as National Preparedness Month Mayor Gillmor, on behalf of the Council, proclaimed September 2024 as National Preparedness Month.

City Manager Grogan introduced Emergency Services Officer Flamm who provided some remarks.

Council comments followed.

2.D 24-817 Recognition of Outgoing Commissioners on the Bicycle and Pedestrian Advisory Committee, Board of Library Trustees, Civil Service Commission, Cultural Commission, and Parks and Recreation Commission Mayor Gillmor, on behalf of the Council, recognized outgoing commissioners on the Bicycle and Pedestrian Advisory Committee, Board of Library Trustees, Civil Service Commission, Cultural Commission and Parks and Recreation Commission.

City of Santa Clara Page 4 Printed on 10/11/2024
Meeting Minutes 08/27/2024

CONSENT CALENDAR
Councilmember Watanabe abstained from Item 3.G due to a conflict of interest as she owns property within 1000 feet of the subject property.

Public Comment: Linda noted that Item 3.M authorizing the use of City electric forces may have the wrong address.

A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Becker, to approve the Consent Calendar.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.A 24-15 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Neighborhood-University Relations Committee (NURC) - May 22, 2023 Neighborhood-University Relations Committee (NURC) - October 16, 2023 Parks & Recreation Commission - July 8, 2024
Planning Commission - July 13, 2023
Planning Commission - June 12, 2024
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the minutes of:

Neighborhood-University Relations Committee (NURC) - May 22, 2023, Neighborhood-University Relations Committee
(NURC) - October 16, 2023, Parks & Recreation Commission - July 8, 2024, Planning Commission - July 13, 2023, Planning Commission - June 12, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.B 24-746 Action on Monthly Investment Report for June 2024 Recommendation: Note and file the Monthly Investment Report for June 2024 as presented.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the Monthly Investment Report for June 2024 as presented.

City of Santa Clara Page 5 Printed on 10/22/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.C 24-683 Action on Purchase Orders with Pivot Interiors, Inc. and Other Suppliers/Authorized Dealers for the Purchase of and Installation of Cubicles, Office Furniture and Related Products and Services at City Facilities
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations;

2. Authorize the City Manager or designee to execute Purchase Orders and related documents with Pivot Interiors, Inc., other suppliers, and/or their authorized dealers for the purchase and installation of office cubicles and furniture under cooperative purchasing agreements with a total aggregate maximum compensation of $600,000, subject to (1) Purchasing Division Manager’s determination pursuant to Section

2.105.270(c) of the Santa Clara City Code, (2) the appropriation of funds, and (3) approval as to form by the City Attorney; and

3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders in alignment with the associated cooperative purchase agreements.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to execute Purchase Orders and related documents with Pivot Interiors, Inc., other suppliers, and/or their authorized dealers for the purchase and installation of office cubicles and furniture under cooperative purchasing agreements with a total aggregate maximum compensation of $600,000, subject to (1) Purchasing Division Manager’s determination pursuant to Section 2.105.270(c) of the Santa Clara City Code, (2) the appropriation of funds, and (3) approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders in alignment with the associated cooperative purchase agreements.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 6 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.D 24-1599 Action Authorizing the City Manager to Negotiate and Execute Agreements for Processing and Landfill Disposal Services; and Yard Trimmings Composting Services
Recommendation: 1. Approve and authorize the City Manager to negotiate and execute an agreement, including minor amendments, with Zanker Road Resource Management, LLC (GreenWaste) for processing and landfill disposal services for an initial term of January 1, 2025 through June 30, 2036, in a final form approved by the City Attorney;

2. Approve and authorize the City Manager to negotiate and execute an agreement, including minor amendments, with Zanker Road Resource Management, LLC (GreenWaste) for yard trimmings composting services for an initial term of January 1, 2025 through June 30, 2036, in a final form approved by the City attorney; and

3. Authorize the City Manager to negotiate and execute amendments to extend the term of each Agreement by five years ending on June 30, 2041 on the same economic terms, assuming one or both of the agreements are extended, in final forms approved by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) approve and authorize the City Manager to negotiate and execute an agreement, including minor amendments, with Zanker Road Resource Management, LLC (GreenWaste) for processing and landfill disposal services for an initial term of January 1, 2025 through June 30, 2036, in a final form approved by the City Attorney; (2) approve and authorize the City Manager to negotiate and execute an agreement, including minor amendments, with Zanker Road Resource Management, LLC (GreenWaste) for yard trimmings composting services for an initial term of January 1, 2025 through June 30, 2036, in a final form approved by the City attorney; and (3) authorize the City Manager to negotiate and execute amendments to extend the term of each Agreement by five years ending on June 30, 2041 on the same economic terms, assuming one or both of the agreements are extended, in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 7 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.E 24-50 Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreements with Rising Edge Technologies (California), LLC and West Valley Construction Company, Inc. for As-Needed Maintenance and Repair of Utility Substructures and Aerial Infrastructures for Silicon Valley Power and Approve Related Budget Amendment
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;

2. Approve FY 2024/25 budget amendments in the Electric Utility Fund to increase the Electric Department budget in the amount of $2.0 million and decrease the Unrestricted Ending Fund Balance in the amount of $2.0 million (five affirmative Council votes required for the use of unused balances);

3. Authorize the City Manager or designee to negotiate and execute amendments to the agreements with Rising Edge Technologies (California), LLC and West Valley Construction Company, Inc. for as-needed maintenance and repair services for electric utility substructure and aerial fiber optic cable for a five-year term ending June 30, 2029, to (a) increase the maximum compensation of each agreement, with a total aggregate maximum compensation of $10,000,000 between the two agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes in labor rates, and (d) exercise a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the SVP Operating or Capital Fund as applicable and subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

4. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) approve FY 2024/25 budget amendments in the Electric Utility Fund to increase the Electric Department budget in the amount of $2.0 million and decrease the Unrestricted Ending Fund Balance in the amount of $2.0 million (five affirmative Council votes required for the use of unused balances); (3) authorize the City Manager or designee to negotiate and execute amendments to the agreements with Rising Edge Technologies (California), LLC and West Valley Construction Company, Inc. for as-needed maintenance and repair services for electric utility substructure and aerial fiber optic cable for a five-year City of Santa Clara Page 8 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
term ending June 30, 2029, to (a) increase the maximum
compensation of each agreement, with a total aggregate maximum compensation of $10,000,000 between the two agreements, (b) add or delete services consistent with the scope of services, (c) adjust future rates to account for changes in labor rates, and (d) exercise a one-year option to extend the term of each agreement through May 31, 2030, to be funded by the SVP Operating or Capital Fund as applicable and subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (4) authorize the City Manager to take any actions as necessary to implement and administer the above agreements.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 9 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.F 24-248 Action Authorizing the City Manager to Negotiate and Execute Agreements with Pump Repair Service Company and SHAPE, Inc. for Storm Drain Pumps Preventive Maintenance and Repair Services
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;

2. Authorize the City Manager to negotiate and execute agreements with Pump Repair Service Company and SHAPE, Inc. for storm drain pump preventive maintenance and repair services, each for a total not-to-exceed amount of $1,000,000 over a five-year term, subject to annual appropriations of funds and in a final form approved by the City Attorney; and

3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the agreements with Pump Repair Service Company and SHAPE, Inc. and negotiate and execute amendments to (a) add or delete services consistent with the scope of services and (b) adjust the amounts, provided the total aggregate amount does not exceed $2,000,000 over the five-year term, subject to annual appropriations of funds and in a final form approved by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) authorize the City Manager to negotiate and execute agreements with Pump Repair Service Company and SHAPE, Inc. for storm drain pump preventive maintenance and repair services, each for a total not-to-exceed amount of $1,000,000 over a five-year term, subject to annual appropriations of funds and in a final form approved by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the agreements with Pump Repair Service Company and SHAPE, Inc. and negotiate and execute amendments to (a) add or delete services consistent with the scope of services and (b) adjust the amounts, provided the total aggregate amount does not exceed $2,000,000 over the five-year term, subject to annual appropriations of funds and in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 10 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.G 24-612 Action on Agreement to Fund up to $843,000 for Modernization and Rehabilitation of Eight Affordable Rental Units, Update Two Units to be ADA Accessible, and Replace Approximately 100 Windows in the Sobrato Family Living Center Located at 1509/1503 Agnew Road in Santa Clara, Authority to Extend the Affordability Housing Covenants for an additional ten years, and Approval of Related Budget Amendment
Recommendation:

1. Authorize the City Manager to execute an agreement, promissory note, and deed of trust with HomeFirst to fund and secure up to $843,000 for the modernization and rehabilitation of eight affordable rental units, update two units so they are ADA accessible, and replace approximately 100 windows in the Sobrato Family Living Center located at 1509/1503 Agnew Road in Santa Clara, in a final form approved by the City Attorney’s Office.

2. Authorize the City Manager to amend the Affordable Housing Covenants to extend the existing Use Restriction by ten years commencing on October 19, 2030 and terminating on October 19, 2040, in a final form approved by the City Attorney’s Office.

3. Approve the FY 2024/25 budget amendment in the Housing and Urban Development Fund, increasing the grant revenue estimate in the amount of $843,000 and increasing the Rehabilitation - Affordable Rental Housing project in the amount of $843,000 (five affirmative Council votes required to appropriate additional revenue).

Councilmember Watanabe abstained from this item due to a conflict of interest as she owns property within 1000 feet of the subject property.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager to execute an agreement, promissory note, and deed of trust with HomeFirst to fund and secure up to $843,000 for the modernization and rehabilitation of eight affordable rental units, update two units so they are ADA accessible, and replace approximately 100 windows in the Sobrato Family Living Center located at 1509/1503 Agnew Road in Santa Clara, in a final form approved by the City Attorney’s Office; (2) authorize the City Manager to amend the Affordable Housing Covenants to extend the existing Use Restriction by ten years commencing on October 19, 2030 and terminating on October 19, 2040, in a final form approved by the City Attorney’s Office; and (3) approve the FY 2024/25 budget amendment in the Housing and Urban Development Fund, increasing the grant revenue estimate in the amount of $843,000 and increasing the Rehabilitation - City of Santa Clara Page 11 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Affordable Rental Housing project in the amount of $843,000 (five affirmative Council votes required to appropriate additional revenue).

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Abstained: 1 - Councilmember Watanabe

3.H 24-467 Action on Authorizing the Use of City Water Forces to Install Backflow Prevention Devices at 5452 Betsy Ross Drive and 2339 El Camino Real.

Recommendation: Adopt the attached Resolution approving the use of City Water forces for water utility upgrades at 5452 Betsy Ross Drive and 2339 El Camino Real.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9353 approving the use of City Water forces for water utility upgrades at 5452 Betsy Ross Drive and 2339 El Camino Real.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.I 24-625 Action on Amendment # 1 to Incentive Program Implementation Services Agreement Between Center for Sustainable Energy and City of Santa Clara for the California Electric Vehicle Infrastructure Project (CALeVIP) Recommendation: 1. Authorize the City Manager to Execute Amendment No. 1 to Incentive Program Implementation Services Agreement Between Center for Sustainable Energy and City of Santa Clara (Agreement); and

2. Authorize the City Manager to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement, subject to the appropriation of funds and review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager to Execute Amendment No. 1 to Incentive Program Implementation Services Agreement Between Center for Sustainable Energy and City of Santa Clara (Agreement); and (2) authorize the City Manager to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 12 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

3.J 24-673 Action to Approve and Authorize the City Manager to Execute the Revised Third Restated and Amended Joint Exercise of Powers Agreement for the Silicon Valley Animal Control Authority to include the Town of Los Gatos as a Participating Member Agency
Recommendation: Approve and Authorize the City Manager to Execute the Revised Third Restated and Amended Joint Exercise of Powers Agreement for the Silicon Valley Animal Control Authority to include the Town of Los Gatos as a Participating Member Agency in a final form approved by the City Attorney
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve and authorize the City Manager to execute the revised Third Restated and Amended Joint Exercise of Powers Agreement with the Silicon Valley Animal Control Authority to include the Town of Los Gatos as a Participating Member Agency in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.K 24-644 Action on a Resolution Adopting the City of Santa Clara Emergency Operations Plan
Recommendation: 1. Approve the Resolution Adopting the City of Santa Clara Emergency Operations Plan
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9354 adopting the City of Santa Clara Emergency Operations Plan.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.L 24-1433 Action on a Resolution Adopting all of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan, Volume 1, and the Volume 2 City of Santa Clara Annex
Recommendation: 1. Adopt all of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan, Volume 1, and the Volume 2 City of Santa Clara Annex A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9355 adopting all of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan, Volume 1, and the Volume 2 City of Santa Clara Annex.

3.M 24-737 Action on Authorizing the Use of City Electric Forces for Public Works at Various Locations
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3276 San Juan Avenue, Central Substation at Bowers Avenue and Scott Boulevard, 2900
Semiconductor Drive, 2330 Monroe Street, and Pole 76A01 at 3800 Bassett Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

Public Comment: Linda noted that this item may have the wrong address.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3276 San Juan Avenue, Central Substation at Bowers Avenue and Scott Boulevard, 2900 Semiconductor Drive, 2330 Monroe Street, and Pole 76A01 at 3800 Bassett Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.N 24-648 Action to Approve Introduction of Ordinance Amending Chapter 2.140 (“Disaster Council”) of the City Code
Recommendation: 1. Waive First Reading and Approve Introduction of an Ordinance Amending Chapter 2.140 (“Disaster Council”) of Title 2 (“Administration and Personnel”) of “The Code of the City of Santa Clara, California” A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to waive first reading and Introduce Ordinance No. 2071 amending chapter 2.140 (“Disaster Council”) of Title 2 (“Administration and Personnel”) of “The Code of the City of Santa Clara, California”.

City of Santa Clara Page 14 Printed on 10/22/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4.A 24-781 Action on Stadium Manager’s Request to Negotiate and Execute a Licensed User Agreement with Ticketmaster for Ticket Sales Services for Non-NFL Events at Levi’s Stadium
Recommendation: Authorize the Stadium Manager to negotiate and execute the Licensed User Agreement with Ticketmaster for ticket sales services for Non-NFL Events at Levi’s Stadium for a term of ten-years, terminating on March 31, 2033, subject to final form approved by the Stadium Authority Counsel.

A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to authorize the Stadium Manager to negotiate and execute the Licensed User Agreement with Ticketmaster for ticket sales services for Non-NFL Events at Levi’s Stadium for a term of ten-years, terminating on March 31, 2033, subject to final form approved by the Stadium Authority Counsel.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
City of Santa Clara Page 15 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.B 24-527 Action on Funding Agreement for Levi’s Stadium Security and Neighborhood Impacts Assessment with Forty Niners SC Stadium Company LLC and Bay Area Host Committee and Ratify the Previous Execution of the Confidentiality Agreement with Guidepost Solutions LLC Recommendation:

1. Authorize the Executive Director to execute a Funding Agreement for Levi’s Stadium Security and Neighborhood Impacts Assessment with Forty Niners SC Stadium Company LLC (StadCo) and Bay Area Host Committee (BAHC) which will allow StadCo and the BAHC to respectively fund 45% and 10% of the costs in connection with the Stadium Authority’s Agreement with Guidepost Solutions LLC; and

2. Ratify the Executive Director’s previous execution of the Confidentiality Agreement with the City of Santa Clara and Guidepost Solutions LLC (Guidepost) that enabled the sharing of confidential information with Guidepost to complete the required scope of work in the Stadium Authority’s Agreement with Guidepost.

A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to (1) authorize the Executive Director to execute a Funding Agreement for Levi’s Stadium Security and Neighborhood Impacts Assessment with Forty Niners SC Stadium Company LLC (StadCo) and Bay Area Host Committee (BAHC) which will allow StadCo and the BAHC to respectively fund 45% and 10% of the costs in connection with the Stadium Authority’s Agreement with Guidepost Solutions LLC; and (2) ratify the Executive Director’s previous execution of the Confidentiality Agreement with the City of Santa Clara and Guidepost Solutions LLC (Guidepost) that enabled the sharing of confidential information with Guidepost to complete the required scope of work in the Stadium Authority’s Agreement with Guidepost.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
City of Santa Clara Page 16 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

4.C 24-792 Action on Stadium Manager’s Request to Approve an Amendment No. 1 to the Agreement with ACCO Engineered Systems, Inc. and an Amendment No. 2 to the Agreement with O.C. McDonald Co., Inc. to Extend the Term and Increase Rates for Mechanical and Plumbing Maintenance and Repair Services at Levi’s Stadium
Recommendation:

1. Approve the Stadium Manager’s request to execute an Amendment No. 1 to the Agreement with ACCO Engineered Systems, Inc. to extend the term for one year beginning September 7, 2024 to September 6, 2025 with an option to extend for one additional year, in an amount not to exceed $250,000 for the fourth contract year and a total not to exceed amount of $1,000,000 and increase compensation rates for the fourth contract year, subject to budget appropriations; and

2. Approve the Stadium Manager’s request to execute an Amendment No. 2 to the Agreement with O.C. McDonald Co., Inc. to extend the term for one year beginning September 7, 2024 to September 6, 2025 with an option to extend for one additional year, in an amount not to exceed $250,000 for the fourth contract year and a total not to exceed amount of $1,254,922 over the four year term and increase compensation rates for the fourth contract year, subject to budget appropriations.

A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to (1) approve the Stadium Manager’s request to execute an Amendment No. 1 to the Agreement with ACCO
Engineered Systems, Inc. to extend the term for one year beginning September 7, 2024 to September 6, 2025 with an option to extend for one additional year, in an amount not to exceed $250,000 for the fourth contract year and a total not to exceed amount of $1,000,000 and increase compensation rates for the fourth contract year, subject to budget appropriations; and (2) approve the Stadium Manager’s request to execute Amendment No. 2 to the Agreement with O.C. McDonald Co., Inc. to extend the term for one year beginning September 7, 2024 to September 6, 2025 with an option to extend for one additional year, in an amount not to exceed $250,000 for the fourth contract year and a total not to exceed amount of $1,254,922 over the four year term and increase compensation rates for the fourth contract year, subject to budget appropriations.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
City of Santa Clara Page 17 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

PUBLIC PRESENTATIONS
Satish Chandra expressed concerns regarding an anonymous phone survey and noted it may be a violation of the Dark Money ordinance.

Barb Gawaldo highlighted the importance of community support for the Covenant House.
24-870 Public Presentations

CONSENT ITEMS PULLED FOR DISCUSSION
None.

PUBLIC HEARING/GENERAL BUSINESS
City of Santa Clara Page 18 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

5. 24-174 PUBLIC HEARING: Action on Environmental Impact Report, General Plan Amendment from High Intensity Office / Research and Development (R&D) to Light Industrial, Use Permit, and Architectural Review to Allow the Construction of a New Four-Story, 244,068 Square Foot Data Center with a Substation at 2805 Bowers Avenue
Recommendation: 1. Adopt the Resolution accepting the Environmental Impact Report prepared by the California Energy Commission (CEC) and
adopting the Mitigation Monitoring and Reporting Program;

2. Adopt the Resolution approving the General Plan Amendment from High Intensity Office / Research and Development to Light Industrial to allow the construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval; and

3. Adopt the Resolution approving the Use Permit for the demolition of the existing building and construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval.

4. Adopt the Resolution approving the Architectural review for the demolition of the existing building and construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval.

Mayor Gillmor opened the Public Hearing.

City Manager Grogan made some opening remarks and introduced Acting Community Development Director Brilliot who gave a Powerpoint on the Environmental Impact Report, General Plan Amendment, Use Permit & Architectural Review for a 244,068 Square foot date center with a Substation at 2805 Bowers Avenue.

Council comments and questions followed.

Acting Community Development Director Brilliot and Chief Electric Utility Chief Pineda responded to Council questions
Tim Guarnieri (CEO, Mission Critical Realty) gave a Powerpoint presentation on the project overview and community benefit of the 2805 Bowers Development.

Council comments and questions followed.

Tim Guarnieri and Mike Lisenbee (Senior Project Manager, David J.

City of Santa Clara Page 19 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Powers & Associates) addressed Council questions.

Public Comments: Neilous Miller
Corey Quevedo
Anthony
Nels DeLander
Rigo Gallardo
Brian Pors
Erica Valentine
Dominic Torreano
Will Smith 332
Jeremy Schmidt
Brian
Teresa O'Neill
Applicant Rebuttal followed.

Council questions and comments followed.

City Manager Grogan addressed Council questions.

A motion was made by Councilmember Jain, seconded by Vice Mayor Becker, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 20 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes
Council discussion followed.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Jain, to (1) Adopt Resolution No. 24-9356 accepting the Environmental Impact Report prepared by the California Energy Commission (CEC) and adopting the Mitigation Monitoring and Reporting Program; (2) Adopt Resolution No. 24-9357 approving the General Plan Amendment from High Intensity Office / Research and Development to Light Industrial to allow the construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval; and (3) Adopt Resolution No. 24-9358 approving the Use Permit for the demolition of the existing building and construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval; and (4) Adopt Resolution No. 24-9359 approving the Architectural review for the demolition of the existing building and construction of a new four-story 244,068 square foot data center with a substation and site improvements at 2805 Bowers Avenue, subject to findings and conditions of approval; and (5) Direct the City Manager to work with the applicant to develop and install screening elements that minimize the visual impacts of the project’s electrical substation in a manner that is architecturally compatible with the data center building.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
Mayor Gillmor called for a recess at 9:43 PM and reconvened the meeting at 10:03 PM.

City of Santa Clara Page 21 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

6. 24-324 Summer 2024 Informational Report on Super Bowl LX and FIFA World Cup 2026 Updates
Recommendation: Note and file the informational report on FWC26 and Super Bowl LX updates.

City Manager Grogan, Assistant City Manager Baker, Emergency Services Officer Flamm, Police Captain Fitting and Development Project Manager Knight gave a Powerpoint presentation on the informational report on Super Bowl LX and FIFA World Cup 2026 Updates.

Council comments and questions followed.

City Manager Grogan and City Attorney Googins addressed Council questions and concerns.

Public Comments: David Kertes
Public Speaker
Wanda Buck
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to note and file the informational report on FWC26 and Super Bowl LX updates.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Nay: 1 - Councilmember Watanabe
City of Santa Clara Page 22 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

7. 24-664 Action on Recommendations from the Governance and Ethics Committee to Amend Council Policy 009 ("City Representation at Meetings, Ceremonies, and Events")
Recommendation: Adopt a resolution approving the amendments to Council Policy 009 (“City Representation at Meetings, Ceremonies & Special Events”) based on recommendations from the Governance and Ethics Committee.

City Manager Grogan provided some opening remarks and introduced Assistant to the City Manager Le who gave a Powerpoint presentation on recommendations from the Governance and Ethics Committee to amend council policy 009.

Council comments and questions followed.

Public Comments: Satish Chandra
Wanda Buck
Public Speaker
Kale
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 24-9360 approving the amendments to Council Policy 009 (“City Representation at Meetings, Ceremonies & Special Events”) based on
recommendations from the Governance and Ethics Committee with an amendment to afford all Councilmembers the opportunity to speak at external events upon approval of the outside agency.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: 2 - Councilmember Watanabe, and Mayor Gillmor
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS
Councilmember Hardy reported that the Bay Area Water Supply and Conservation Agency is looking for a new CEO.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.

ADJOURNMENT
The meeting was adjourned at 12:49 AM.

A motion was made Vice Mayor/Chair Becker, seconded by
Council/Boardmember Chahal, to adjourn the meeting.

City of Santa Clara Page 23 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayo/Chairr Becker, and Mayor/Chair Gillmor 7 -
The next scheduled special meeting is on Tuesday, September 3, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 24 Printed on 10/11/2024
Joint City Council and Authorities Concurrent & 08/27/2024 Santa Clara Stadium Authority Board Meeting
Meeting Minutes

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 25 Printed on 10/11/2024
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/03/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa Clara Page 1 Printed on 10/11/2024
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
Meeting Minutes 09/03/2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara and the Governing Board of the Stadium Authority to commence and convene on September 3, 2024, at 5:00 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
5:00 PM SPECIAL CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 5:05 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the pledge of allegiance. Council/Boardmember Park recited Statement of Values.

Roll Call
Assistant City Clerk/Secretary Pimentel noted that
Council/Boardmember Chahal is participating remotely pursuant to the Emergency Circumstances provision of AB2449. Council/Boardmember Chahal stated that he needs to participate remotely due to taking care of his father.

Deputy City Clerk/Secretary Nguyen recited the AB23 announcement and Statement of Behavioral Standards.

Deputy City Clerk/Secretary Nguyen also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor

Present: 7 -
A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Jain, to approve Council/Boardmember Chahal's remote participation.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor 7 -
City of Santa Clara Page 2 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting

GENERAL BUSINESS
Meeting Minutes 09/03/2024

1. 24-877 Action on the City Council’s Response to the Santa Clara County Civil Grand Jury Report Entitled “Irreconcilable Differences: Santa Clara City Council”
Recommendation: 1. Discuss and approve a final response to the Civil Grand Jury Report entitled “Irreconcilable Differences: Santa Clara City Council” and direct the City Attorney/Authority Counsel to prepare the formal response consistent with City Council/Stadium Authority direction.

2. Authorize the Stadium Authority Chair to submit the City/Stadium Authority’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney/Authority Counsel, to the Honorable Beth McGowan, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2024.

City Manager Grogan provided a Powerpoint presentation on the action on the City Council's Response to the Santa Clara County Civil Grand Jury Report Entitled "Irreconcilable Differences: Santa Clara City Council".

Council questions and comments followed regarding the process.

City Manager Grogan responded to Council questions.

Public Comments: Kirk Vartan
Howard Gibbins
Brian Doyle
Jeff Houston
Wanda Buck
Edward Strine
Public Speaker
City Attorney Googins and City Manager Grogan requested clarification on the draft response language for Finding 1a.

Council comments followed.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 1b.

Council questions and comments followed.

City Attorney Googins and City Manager Grogan responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 1c.

City of Santa Clara Page 3 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
Council comments followed.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 2.

Council comments followed.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 3.

Council comments and questions followed.

City Attorney Googins responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 4.

Council comments and questions followed.

City Attorney Googins and City Manager Grogan responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 6.

Council comments followed.

City Manager Grogan provided a Powerpoint presentation on the draft response for Finding 7.

Council comments followed.

City Attorney Googins provided a Powerpoint presentation on findings that require individual Councilmembers' response.

City Manager Grogan provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 1a.

Council comments and questions followed.

City Attorney Googins and City Manager Grogan responded to Council questions.

City of Santa Clara Page 4 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
City Manager Grogan provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 1b.

Council comments followed.

City Attorney Googins provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 2a-2c.

Council questions and comments followed.

City Attorney Googins and City Manager Grogan responded to Council questions.

City Attorney Googins provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 3.

Council questions and comments followed.

City Attorney Googins responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 4a.

Council comments followed.

City Attorney Googins provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 4b.

Council questions and comments followed.

City Manager Grogan responded to Council questions.

City Attorney Googins provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 4c.

Council questions and comments followed.

City Manager Grogan responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 6.

Council questions and comments followed.

City of Santa Clara Page 5 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
City Manager Grogan responded to Council questions.

City Manager Grogan provided a Powerpoint presentation on proposed responses to Grand Jury recommendation 7.

Councilmember Park, Vice Mayor Becker, and Councilmember Hardy volunteered to form a committee which would draft the resolution commending City staff to be presented at a City Council meeting no later than October.

Public Comments: Kirk Vartan
Howard Gibbins
Brian Doyle
Eric Jensen
Public Speaker
Wanda Buck
Mayor Gillmor called for a recess at 8:30 PM and reconvened the meeting at 8:49 PM.

City Attorney Googins provided a summary of the Council's discussion on Findings 6 and 7.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the draft staff responses for Findings 6 and 7.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City Attorney Googins summarized the Council discussion on Findings 1c, 2, 3, and 4.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the revised draft response for Findings 1c, 2, 3, and 4, with a change in language from "appropriate" to "desirable".

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: 2 - Councilmember Watanabe, and Mayor Gillmor
City of Santa Clara Page 3 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
City Attorney Googins summarized the Council discussion on Finding 1a.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve the revised draft response for Findings 1a.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: 2 - Councilmember Watanabe, and Mayor Gillmor
City Attorney Googins summarized the Council discussion on Finding 1b.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the revised draft response for Finding 1b with a change in language from "appropriate" to "desirable".

A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to approve the revised draft responses for Recommendations 1a, 3, 4a, 4b, 6, and 7, and direct the City Manager to report back to Council on staff survey results.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve revised draft responses for Recommendations 1b, 2a, 2b, 2c, and 4c.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: 2 - Councilmember Watanabe, and Mayor Gillmor
City of Santa Clara Page 7 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
City Attorney Googins gave a Powerpoint presentation on authorizing the Mayor/Chair to submit the City's response to the Civil Grand Jury Report.

Council comments followed.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to authorize the Mayor to submit the City’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney, to the Honorable Beth McGowan, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

2. 24-878 Action on a Response to the Santa Clara County Civil Grand Jury Report Entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers”
Recommendation: 1. Discuss and approve a final response to the Civil Grand Jury Report entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers” and direct the City Attorney/Authority Counsel to prepare the formal response consistent with City Council/Stadium Authority direction.

Mayor/Chair Gillmor noted that this item will be continued to the September 4, 2024 Special Joint City Council and Authorities Concurrent and Santa Clara Stadium Authority Board Meeting.

ADJOURNMENT
The meeting was adjourned at 9:42 PM.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Hardy, to adjourn the meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Jain, Vice Mayor/ Chair Becker, and Mayor/Chair Gillmor
6 -
City of Santa Clara Page 8 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024
Nay: 1 - Council/Boardmember Park
The next scheduled special meeting is on Wednesday, September 4, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 9 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/03/2024

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 10 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/04/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa Clara Page 1 Printed on 10/11/2024
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
Meeting Minutes 09/04/2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara and the Governing Board of the Stadium Authority to commence and convene on September 4, 2024, at 5:00 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
5:00 PM SPECIAL CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in Council Chambers
Mayor/Chair Gillmor called the meeting to order at 5:09 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance. Council/Boardmember Park recited the Statement of Values.

Roll Call
Mayor/Chair Gillmor asked for a motion to excuse Council/Boardmember Chahal from this meeting.

Deputy City Clerk/Secretary Nguyen recited the AB23 announcement and Statement of Behavioral Standards.

Deputy City Clerk/Secretary Nguyen also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and who they represent.

Council/Boardmember Park announced that he would be leaving the meeting around 7:00 PM.

Council/Boardmember Kathy Watanabe, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, Mayor/Chair Gillmor

Present: 6 -

Absent: 1 - Council/Boardmember Raj Chahal
A motion was made by Council/Boardmember Park, seconded by Council/Boardmember Hardy, to excuse Council/Boardmember Chahal from the meeting.

Aye: Council/Boardmember Kathy Watanabe, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, Mayor/Chair Gillmor 6 -
City of Santa Clara Page 2 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024

Absent: 1 - Council/Boardmember
Chahal GENERAL BUSINESS

1. 24-879 Action on the City Council’s Response to the Santa Clara County Civil Grand Jury Report Entitled “Irreconcilable Differences: Santa Clara City Council”
Recommendation: 1. Discuss and approve a final response to the Civil Grand Jury Report entitled “Irreconcilable Differences: Santa Clara City Council” and direct the City Attorney/Authority Counsel to prepare the formal response consistent with City Council/Stadium Authority direction.

1. Authorize the Stadium Authority Chair to submit the City/Stadium Authority’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney/Authority Counsel, to the Honorable Beth McGowan, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2024.

Mayor Gillmor noted that this item was already considered at the September 3, 2024 Special Joint City Council and Authorities Concurrent and Santa Clara Stadium Authority Board Meeting.

City of Santa Clara Page 3 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024

2. 24-880 Action on a Response to the Santa Clara County Civil Grand Jury Report Entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers”
Recommendation: 1. Discuss and approve a final response to the Civil Grand Jury Report entitled “Outplayed: Measure J, the City of Santa Clara, and the San Francisco 49ers” and direct the City Attorney/Authority Counsel to prepare the formal response consistent with City Council/Stadium Authority direction.

City Manager/Executive Director Grogan introduced the item and provided a Powerpoint presentation.

Council/Board questions and comments followed.

City Manager/Executive Director Grogan and City Attorney/Authority Counsel Googins addressed Council/Board questions.

Public Comments: Satish Chandra
Michele Ryan
Council/Boardmember Jain read a statement into the record.

Mayor/Chair Gillmor read a statement into the record.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 1.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins and City
Manager/Executive Director Grogan addressed Board questions.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 2.

Council/Board questions and comments followed.

City of Santa Clara Page 4 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
City Manager/Executive Director Grogan addressed Council/Board questions.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 3.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 4.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 5.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 6a.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 6b and 6c.

Council/Board comments followed.

Council/Boardmember Park left the dais at 6:56 PM.

City Attorney/Authority Counsel Googins provided a Powerpoint presentation of the draft response to Finding 7a.

Council/Board comments followed.

City Attorney/Authority Counsel Googins provided a Powerpoint presentation of the draft response to Finding 7b.

Council/Board comments followed.

City Attorney/Authority Counsel Googins provided a Powerpoint presentation of the draft response to Finding 8a.

Council/Board comments followed.

City of Santa Clara Page 5 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 8b.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 9a.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 9b.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 9c.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 10a.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 10b.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 11.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 12.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins and City
Manager/Executive Director Grogan addressed Board questions and comments.

City of Santa Clara Page 6 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Finding 13.

Mayor/Chair Gillmor called for a recess at 8:30 PM and reconvened the meeting at 8:49 PM.

Council/Boardmember Park returned to the dais at 8:49 PM.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 1.

Council/Board questions and comments followed.

City Manager/Executive Director Grogan addressed Council/Board questions and comments.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 2.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins and City
Manager/Executive Director Grogan addressed Board questions and comments.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 3.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 7.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 8.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 9.

City of Santa Clara Page 7 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
Council/Board questions and comments followed.

City Manager/Executive Director Grogan addressed Council/Board questions and comments.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 10.

Council/Board comments followed.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 12.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins addressed Council/Board questions and comments.

City Manager/Executive Director Grogan provided a Powerpoint presentation of the draft response to Recommendation 13.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins and City
Manager/Executive Director Grogan addressed Council/Board questions and comments.

Public Comments: Michele Ryan
Wanda Buck
City Attorney/Authority Counsel Googins provided a summary of the Board's discussion on Findings 2, 9b, 12, and 13.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins address Council/Board questions.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Hardy, to approve the draft responses for Findings 2, 9b, 12, and 13.

Aye: Council/Boardmember Kathy Watanabe, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, Mayor/Chair Gillmor 6 -

Absent: 1 - Council/Boardmember Chahal
City of Santa Clara Page 8 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Findings 3, 4, 6a, 6b, 6c, 7a, 7b, 8a, 8b, 10b, and 11.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins addressed Council/Board questions.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Hardy, to approve draft responses for Findings 3, 4, 6a, 6b, 6c, 7a, 7b, 8a, 8b, 10b, 11.

Absent: 1 - Council/Boardmember Chahal
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Finding 1.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins address Council/Board questions.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Hardy, to approve draft response for Finding

1. Aye: Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker 5 -
Nay: 1 - Council/Boardmember Watanabe

Absent: 1 - Council/Boardmember Chahal
City of Santa Clara Page 9 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Finding 5.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins address Council/Board questions.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Hardy, to approve draft response for Finding

5. Aye: Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker
4 -
Nay: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor

Absent: 1 - Council/Boardmember Chahal
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Finding 10a.

Council/Board questions and comments followed.

City Attorney/Authority Counsel Googins address Council/Board questions.

A motion was made by Council/Boardmember Suds, seconded by Council/Boardmember Hardy, to approve draft response for Finding 10a.

Aye: Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker
4 -
Nay: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor

Absent: 1 - Council/Boardmember Chahal
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Recommendations 3, 7, and 12.

Council/Board comments followed.

A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Jain, to approve draft responses for Recommendations 3, 7, and 12.

Aye: Council/Boardmember Watanabe, Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
6 -
City of Santa Clara Page 10 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024

Absent: 1 - Council/Boardmember Chahal
City Manager/Executive Director Jovan and City Attorney/Authority Counsel Googins summarized the Council/Board discussion on Finding 9a.

A motion was made by Council/Boardmember Hardy, seconded by Vice Mayor/Chair Becker, to approve draft response for Finding 9a.

Aye: Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker
4 -
Nay: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor

Absent: 1 - Council/Boardmember Chahal
City Attorney/Authority Counsel Googins summarized the
Council/Board discussion on Finding 9c.

A motion was made by Council/Boardmember Hardy, seconded by Vice Mayor/Chair Becker, to approve draft response for Finding 9c.

Aye: Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker
4 -
Nay: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor

Absent: 1 - Council/Boardmember Chahal
Executive Director Grogan and Authority Counsel Googins summarized the Council/Board discussion on Recommendations 1, 2, 8, 9, 10, and 13.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Jain, to approve draft responses for Recommendations 1, 2, 8, 9, 10, and 13.

Aye: Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Vice Mayor/Chair Becker
4 -
Nay: 2 - Council/Boardmember Watanabe, and Mayor/Chair Gillmor

Absent: 1 - Council/Boardmember Chahal
City of Santa Clara Page 11 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024
Executive Director Grogan gave a Powerpoint presentation on authorizing the Mayor/Chair to submit the Council/Board's response to the Civil Grand Jury Report.

A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Jain, to authorize the Stadium Authority Chair to submit the Stadium Authority’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the Authority Counsel, to the Honorable Beth McGowan, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 11, 2024.

Aye: Council/Boardmember Watanabe, Council/Boardmember Hardy, Council/ Boardmember Park, Council/Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council/Boardmember Chahal

ADJOURNMENT
The meeting was adjourned at 11:03 PM.

A motion was made by Council/Boardmember Hardy, seconded by Vice Mayor/Chair Becker, to adjourn the meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Hardy, Council/ Boardmember Park, Council/Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor
6 -

Absent: 1 - Councilmember Chahal
The next regular scheduled meeting is on Tuesday, September 10, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 12 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 09/04/2024

In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 13 Printed on 10/11/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10/08/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
City of Santa Clara Page 1 Printed on 11/04/2024
Meeting Minutes 10/08/2024
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Closed Session to order at 6:05 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1. 24-655 Conference with Legal Counsel-Existing Litigation (CC, SA) Pursuant to Gov’t Code § 54956.9(d)(1)
Nevarez v. City of Santa Clara, et al., United States District Court, Northern District of California Case No. 5:16-CV-07013-LHK
Public Comment
None.

Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 6:05 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:03 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Park recited the Statement of Values.

Roll Call
Assistant City Clerk/Secretary Pimental recited the AB23 announcement and Statement of Behavorial Standards.

Assistant City Clerk/Secretary Pimental also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Present: 7 -
City of Santa Clara Page 2 Printed on 11/04/2024
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins noted that there was no reportable action from Closed Session.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.

SPECIAL ORDER OF BUSINESS

2.A 24-565 Proclamation of October as Breast Cancer Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed October as Breast Cancer Awareness Month.

Stephanie Demos (Executive Director, Cancer Carepoint), Gay Crawford (Founding President, Cancer Carepoint), Sandi Frazer (Board of Directors, Cancer Carepoint), and Theresa Bumb (Board of Directors, Cancer Carepoint) accepted the proclamation and provided some remarks.

2.B 24-630 Informational Report - New 4th Grade Program (BRAVE) in Partnership with Santa Clara Unified School District
Recommendation: Note and file this informational report regarding the implementation of the

2.C 24-896

CONSENT CALENDAR
BRAVE pilot program with the Santa Clara Unified School District for the 2024/25 school year
Mayor Gillmor made some opening remarks. Pat Nikolai (Chief of Police) and Stephanie Knight (Police Officer) provided a Powerpoint presentation on the new Building Respect and Awareness Through Education (BRAVE) program.

Council discussion ensued.

Proclamation of the First Full Week of October 6-12, 2024, as Public Power Week
Mayor Gillmor, on behalf of the Council, proclaimed the week of October 6, 2024 to October 12, 2024 as Public Power Week.

Chief Electric Utility Officer Pineda provided some remarks.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the Consent Calendar.

City of Santa Clara Page 3 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.A 24-314 Action on the meeting minutes of the October 26, 2023 Special City Council Meeting (AB1234 Ethics Training) and Action on the meeting minutes of the June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority meeting
Recommendation: Approve the minutes of the October 26, 2023 Special City Council Meeting (AB1234 Ethics Training) meeting and the minutes of the June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority meeting.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to approve the minutes of the October 26, 2023 Special City Council Meeting (AB1234 Ethics Training) and the minutes of the June 25, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.B 24-18 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Audit Committee - February 28, 2024
Audit Committee - March 21, 2024
Audit Committee - September 3, 2024
Bicycle & Pedestrian Advisory Commission - June 17, 2024 Parks & Recreation Commission - August 12, 2024
Senior Advisory Commission - August 19, 2024
Station Area Task Force - May 16, 2024
Station Area Task Force - July 25, 2024
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to note and file the minutes of: Audit Committee - February 28, 2024, Audit Committee - March 21, 2024, Audit Committee - September 3, 2024, Bicycle & Pedestrian Advisory Commission - June 17, 2024, Parks & Recreation Commission - August 12, 2024, Senior Advisory Commission - August 19, 2024, Station Area Task Force - May 16, 2024, and Station Area Task Force - July 25, 2024.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 4 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.C 24-795 Action on Award of Purchase Orders to CD & Power and Odyssey Power for Citywide Stationary Generator Services
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title of California Code of Regulations;

2. Authorize the City Manager to execute Purchase Orders with CD & Power and Odyssey Power for stationary generator services, with a total aggregate maximum compensation not-to-exceed $167,860 for an initial one-year term starting on or around October 7, 2024, and ending on or around October 31, 2025, subject to the appropriation of funds, in final forms approved by the City Attorney; and

3. Authorize the City Manager to exercise up to four additional one-year options to extend the term of the Purchase Orders through October 31, 2029, adjust pricing consistent with applicable market indices, and increase the maximum compensation by an additional $750,000 for a total aggregate maximum compensation not to exceed $917,860, in final forms approved by the City Attorney.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title of California Code of Regulations;(2) authorize the City Manager to execute Purchase Orders with CD & Power and Odyssey Power for stationary generator services, with a total aggregate maximum compensation not-to-exceed $167,860 for an initial one-year term starting on or around October 7, 2024, and ending on or around October 31, 2025, subject to the appropriation of funds, in final forms approved by the City Attorney; and (3) authorize the City Manager to exercise up to four additional one-year options to extend the term of the Purchase Orders through October 31, 2029, adjust pricing consistent with applicable market indices, and increase the maximum compensation by an additional $750,000 for a total aggregate maximum compensation not to exceed $917,860, in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 5 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.D 24-77 Action on Agreements with Various Consultants to Provide Plan Check Review and Field Inspection Consulting Services for Department of Public Works Development and Utility Permitting Projects
Recommendation: 1. Authorize the City Manager or designee to execute agreements with CSG Consultants, Inc. and Interwest Consulting Group, Inc. for plan check review and field inspection services, and with Zoon Engineering for field inspection services, in support of Development and Utility Permitting Projects, for initial three-year terms starting on or around November 1, 2024 and ending on or around November 30, 2027, with a maximum compensation not to exceed $300,000 for each agreement, in final forms approved by the City Attorney; and

2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) exercise up to two one-year extensions and (b) adjust the amounts, provided that the total aggregate compensation across all three agreements does not exceed $900,000, subject to the appropriation of funds and in final forms approved by the City Attorney.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) authorize the City Manager or designee to execute agreements with CSG Consultants, Inc. and Interwest Consulting Group, Inc. for plan check review and field inspection services, and with Zoon Engineering for field inspection services, in support of Development and Utility Permitting Projects, for initial three-year terms starting on or around November 1, 2024 and ending on or around November 30, 2027, with a maximum compensation not to exceed $300,000 for each agreement, in final forms approved by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) exercise up to two one-year extensions and (b) adjust the amounts, provided that the total aggregate compensation across all three agreements does not exceed $900,000, subject to the appropriation of funds and in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 6 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.E 24-1384 Action on ARCOS Master Service Agreement with ARCOS, LLC for the Purchase, Implementation, and Support of a Scheduling and Resource Management Software Platform for Silicon Valley Power (SVP).

Recommendation: 1. Authorize the City Manager to execute an ARCOS Master Service Agreement with ARCOS, LLC (ARCOS MSA) for an initial three-year term beginning on or around October 1, 2024, and ending on or around September 30, 2027, with the option to extend three additional years through September 30, 2030, with a maximum compensation not to exceed $1,000,000, subject to budget appropriations and review and approval as to form by the City Attorney;

2. Authorize the City Manager to execute Work Order No. 0001 to the ARCOS Master Service Agreement to provide and implement a scheduling, dispatch, and resource management solution subject to the maximum compensation of the ARCOS Master Service Agreement; and

3. Authorize the City Manager to take any actions as are necessary or advisable to implement and administer the ARCOS Master Service Agreement and negotiate and execute new Work Orders and amendments to the ARCOS MSA and Work Order No. 0001 to (a) extend the term through September 30, 2030; (b) adjust rates in accordance with the applicable Work Order; or (c) add or delete services or solution functionalities required to support future system requirements or City needs for a total maximum compensation not to exceed $1,500,000 over a six-year period, subject to budget appropriations and review and approval as to form by the City Attorney.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) authorize the City Manager to execute an ARCOS Master Service Agreement with ARCOS, LLC (ARCOS MSA) for an initial three-year term beginning on or around October 1, 2024, and ending on or around September 30, 2027, with the option to extend three additional years through September 30, 2030, with a maximum compensation not to exceed $1,000,000, subject to budget appropriations and review and approval as to form by the City Attorney; (2) authorize the City Manager to execute Work Order No. 0001 to the ARCOS Master Service Agreement to provide and implement a scheduling, dispatch, and resource management solution subject to the maximum compensation of the ARCOS Master Service Agreement; and (3) authorize the City Manager to take any actions as are necessary or advisable to implement and administer the ARCOS Master Service Agreement and negotiate and execute new Work Orders and amendments to the ARCOS MSA and Work Order No. 0001 to (a) extend the term through September 30, 2030; (b) adjust rates in accordance with the applicable Work Order; or (c) add or delete services or solution functionalities required to City of Santa Clara Page 7 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024
support future system requirements or City needs for a total maximum compensation not to exceed $1,500,000 over a six-year period, subject to budget appropriations and review and approval as to form by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.F 24-957 Action on Amendment No. 2 to Agreement with Arini Geographics, LLC for Geographic Information System (GIS) Consulting Services Recommendation: 1. Approve and authorize the City Manager to execute Amendment No. 2 for Enterprise GIS Consulting Services with Arini Geographics, LLC to extend the term by an additional six months through April 30, 2025, and increase the maximum compensation by $588,226 for a revised not-to-exceed compensation amount of $5,857,226, subject to appropriation of funds, and in a final form approved by the City Attorney; and

2. Authorize the City Manager to execute amendments to extend the term of the agreement, with no compensation increase and no new projects assigned, in the event a project is not completed by April 30, 2025, in a final form approved by the City Attorney.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) approve and authorize the City Manager to execute Amendment No. 2 for Enterprise GIS Consulting Services with Arini Geographics, LLC to extend the term by an additional six months through April 30, 2025, and increase the maximum compensation by $588,226 for a revised not-to-exceed compensation amount of $5,857,226, subject to appropriation of funds, and in a final form approved by the City Attorney; and (2) Authorize the City Manager to execute amendments to extend the term of the agreement, with no compensation increase and no new projects assigned, in the event a project is not completed by April 30, 2025, in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 8 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.G 24-654 Action on Amendment No. 4 to the Agreement with Townsend Public Affairs, Inc. for Legislative Advocacy Services
Recommendation: Authorize the City Manager to execute Amendment No. 4 to the Agreement with Townsend Public Affairs, Inc. for legislative advocacy services to extend the term of the agreement through January 29, 2027 and increase the total not to exceed amount from $434,700 to $620,100, subject to budget appropriations, in a final form approved by the City Attorney.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to authorize the City Manager to execute Amendment No. 4 to the agreement with Townsend Public Affairs, Inc. for legislative advocacy services to extend the term of the agreement through January 29, 2027 and increase the total not to exceed amount from $434,700 to $620,100, subject to budget appropriations, in a final form approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 9 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.H 24-906 Adoption of a Resolution Approving the California Governor’s Office of Emergency Services (Cal OES) Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal OES Form 130) Designating the City Manager, Director of Finance, and Assistant Director of Finance as Authorized Agents of the City to Execute Agreements, Assurances, and Reimbursement Claims Required for related to Obtaining Federal Financial Assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State Financial Assistance under the California Disaster Assistance Act Recommendation: Adopt a Resolution Approving Cal OES Form 130 Designating the City Manager, the Director of Finance, and the Assistant Director of Finance, respectively, by Title as Authorized Agents for the City of Santa Clara to Execute Agreements, Assurances, and Reimbursement Claims Required for Obtaining Federal Financial Assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or State Financial Assistance under the California Disaster Assistance Act.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 24-9370 approving Cal OES Form 130 designating the City Manager, the Director of Finance, and the Assistant Director of Finance, respectively, by title as authorized agents for the City of Santa Clara to execute agreements, assurances, and reimbursement claims required for obtaining federal financial assistance under Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.I 24-842 Action on a Resolution Approving the 2025 Planning Commission Calendar of Meetings
Recommendation: Adopt a Resolution approving the 2025 Planning Commission Calendar of Meetings.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 24-9371 approving the 2025 Planning Commission Calendar of Meetings.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 10 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

3.J 24-924 Action on a Resolution Approving the 2025 Historical and Landmarks Commission Calendar of Meetings
Recommendation: Adopt a Resolution approving the 2025 Historical and Landmarks Commission Calendar of Meetings.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to adopt Resolution No. 24-9372 approving the 2025 Historical and Landmarks Commission Calendar of Meetings.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -

3.K 24-976 Action to Authorize the City Manager to Issue Purchase Orders to The Okonite Company for the Purchase of Okonite Alternative Cables for Silicon Valley Power’s Distribution System
Recommendation: 1. Authorize the City Manager to issue purchase orders to The Okonite Company for the purchase of Okonite alternative cables for Silicon Valley Power’s distribution system with a total maximum purchase amount not to exceed $1,000,000 for the time period beginning on the date of this authorization through December 31, 2025, in forms approved by the City Attorney and subject to the annual appropriation of funds; and

2. Authorize the City Manager to take any actions as necessary to implement and administer the purchase orders including issuing change orders, subject to annual appropriation of funds.

A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) authorize the City Manager to issue purchase orders to The Okonite Company for the purchase of Okonite alternative cables for Silicon Valley Power’s distribution system with a total maximum purchase amount not to exceed $1,000,000 for the time period beginning on the date of this authorization through December 31, 2025, in forms approved by the City Attorney and subject to the annual appropriation of funds; and (2) authorize the City Manager to take any actions as necessary to implement and administer the purchase orders including issuing change

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
City of Santa Clara Page 11 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

PUBLIC PRESENTATIONS
Brent Ghan (Accounting Manager, Forty Niners Stadium
Management Company) provided a Powerpoint presentation on the Stadium Manager FY 23/24 Financials Overview.

Armanda Murillo spoke about construction labor standards.

Satish Chandra provided some comments regarding the current election expenditures.

Gary Ferraris provided some comments on former City Manager Deanna Santana.

John Haggerty requested data on City expenditures and salaries.

James Rowen expressed concerns regarding independent expenditure committees in the City of Santa Clara.

Angie Tolliver addressed comments previously made by
Councilmember Watanabe and clarified that Santa Clara Weekly does not finance or support Harbir Bhatia's political candidacy. 24-1039 Post Meeting Material

CONSENT ITEMS PULLED FOR DISCUSSION
None.

PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
City of Santa Clara Page 12 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

5. 24-751 Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Route Approval for the Silicon Valley Power 115 kilovolt Transmission Line from the Northern Receiving Station to the Kifer Receiving Station
Recommendation: 1. Adopt a Resolution adopting the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the New 115kV Transmission Line Project between the Northern Receiving Station and Kifer Receiving Station; and

2. Approve Route A, Option 1, for an entirely overhead alignment of the New 115kV Transmission Line, with authorization to Silicon Valley Power staff to make minor alignment adjustments based on final project engineering and design.

Mayor Gillmor moved this Item up on the agenda to be heard after Public Presentations.

Councilmember Chahal recused himself from this item due to a conflict of interest as he owns property within 1000 feet of the subject property.

City Manager Grogan made some opening remarks and introduced Chief Electric Utility Officer Pineda, Gracie Weeks (Environmental Scientist and Project Manager, Aspen Environmental Group), and Oliver Beres (Associate Engineer, Electrical Consultants) who provided a Powerpoint presentation on the Silicon Valley Power 115 kV Transmission Line Project.

Council comments and questions followed.

Public Comments: Prashant Tiwari (additional time given by Pratima Hans and Sourabh Sharma)
Preetika Tiwari (additional time given by Meesha Tiwari) Soneet Bisht
Siara Bisht
Satish Chandra
Kanupriya Kabra
Shankar P
Sandeep
Harbir Bhatia
Ruchika Sarna (additional time given by Rajesh)
Pavan
Roll Tide
Linda
John Haggerty
Chief Electrical Utility Officer Pineda, Oliver Beres, and Grace Weeks City of Santa Clara Page 13 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024
addressed the questions and comments from members of the public.

Council comments and questions followed.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) adopt a Resolution adopting the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the New 115kV Transmission Line Project between the Northern Receiving Station and Kifer Receiving Station; and (2) approve Route A, Option 1, for an entirely overhead alignment of the New 115kV Transmission Line, with authorization to Silicon Valley Power staff to make minor alignment adjustments based on final project engineering and design.

Council discussion followed.

The motion was withdrawn by Councilmember Hardy.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to continue this item to a later date to further discuss the health effects of electromagnetic fields.

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
5 -
Nay: 1 - Councilmember Park
Recused: 1 - Councilmember Chahal
Mayor Gillmor called for a recess at 10:15 PM and reconvened the meeting at 10:30 PM.

City of Santa Clara Page 14 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

4. 24-639 Action on the Stadium Manager’s Request to Execute an Agreement with Staff Pro Inc. d/b/a Allied Universal Event Services for Event Security Services at Levi’s Stadium for a Three-Year Period with the Option to Extend Two Additional One-Year Periods
Recommendation:

1. Approve the Stadium Manager’s request to execute an agreement with Staff Pro Inc. DBA Allied Universal Event Services for event security services at Levi’s Stadium, for a three-year period, commencing November 1, 2024 and ending on July 31, 2027, with an option to extend for two additional one-year periods, in a form approved by the Stadium Authority Counsel, and subject to budget appropriations;

2. Authorize the Stadium Manager to execute the Service Level Agreement described under Exhibit A of the agreement with Staff Pro Inc. DBA Allied Universal Event Services, in a form approved by the Stadium Authority Counsel; and

3. Authorize the Stadium Manager to exercise the option to extend the agreement with the same terms and conditions for two additional one-year periods, subject to budget appropriations and after consultations with the Stadium Authority Executive Director. Stadium Manager is not authorized to exercise an option to extend the term of the Agreement if such extension includes an increase to the compensation and fees set forth in Exhibit B in excess of 6% annually without the express written approval of the Stadium Authority Executive Director.

Executive Director Grogan provided some opening remarks and introduced Assistant City Manager Baker who provided a Powerpoint presentation on the Stadium Manager's request to execute an agreement for event security services at Levi's Stadium.

Boardmember comments and questions followed.

Assistant City Manager Baker, Executive Director Grogan, Stadium Authority Counsel Googins and Police Captain Fitting addressed Boardmember's questions and concerns.

Public Comment: None.

A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to (1) approve the Stadium Manager’s request to execute an agreement with Staff Pro Inc. DBA Allied Universal Event Services for event security services at Levi’s Stadium, for a three-year period, commencing November 1, 2024 and ending on July 31, 2027, with an option to extend for two additional one-year periods, in a form approved by the Stadium Authority Counsel, and subject to budget appropriations; (2) authorize the Stadium City of Santa Clara Page 15 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024
Manager to execute the Service Level Agreement described under Exhibit A of the agreement with Staff Pro Inc. DBA Allied Universal Event Services, in a form approved by the Stadium Authority Counsel; and (3) authorize the Stadium Manager to exercise the option to extend the agreement with the same terms and conditions for two additional one-year periods, subject to budget
appropriations and after consultations with the Stadium Authority Executive Director. Stadium Manager is not authorized to exercise an option to extend the term of the Agreement if such extension includes an increase to the compensation and fees set forth in Exhibit B in excess of 6% annually without the express written approval of the Stadium Authority Executive Director.

Aye: Boardmember Watanabe, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -

6. 24-892 Action on City Position on Proposed League of California Cities’ 2024 Resolution on Fair and Equal Treatment of All Governmental Officials at All Levels
Recommendation: 1. Council discussion and action on the proposed Cal Cities 2024 Resolution, which aims to ensure fair and equal treatment of all governmental officials at all levels; and

2. Authorize the City’s voting delegate, Councilmember Park, to cast a vote consistent with the City Council’s position during the Cal Cities 2024 General Assembly.

City Manager Grogan introduced this item and Deputy City Manager Jung provided a Powerpoint presentation on a resolution proposed by the League of California Cities on fair and equal treatment of all government officials at all levels.

Council comments and questions followed.

City Attorney Googins responded to Council questions.

Public Comment: None.

A motion was made by Councilmember Hardy, seconded by Vice Mayor Becker, to (1) support the proposed League of California Cities 2024 resolution on fair and equal treatment of all government officials at all levels; and (2) authorize the City’s voting delegate, Councilmember Park, to cast a vote in support of the proposed League of California Cities 2024 resolution.

City of Santa Clara Page 16 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS
Councilmember Watanabe praised the Parade of Champions event.

Councilmember Jain reported that he attended the Diwali celebration, Parade of Champions, and the Northern California Power Agency Annual Conference in Napa.

Councilmember Park praised the Diwali celebration and Parade of Champions event. He also noted that Thursday, October 24, 2024 is World Mental Health Day.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan thanked City staff for organizing the Parade of Champions event.

ADJOURNMENT
The meeting was adjourned at 11:50 PM in memory of Judy Todd Brown.

A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Becker, to adjourn the meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Becker, and Mayor/Chair Gillmor 7 -
The next regular scheduled meeting is on Tuesday, October 22, 2024 in the City Hall Council Chambers.

City of Santa Clara Page 17 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
Meeting Minutes 10/08/2024

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara Page 18 Printed on 11/04/2024
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board Meeting
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-20 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Planning Commission - October 9, 2024
Parks & Recreation Commission - September 16, 2024
Senior Advisory Commission - June 24, 2024
Senior Advisory Commission - September 23, 2024
Cultural Commission - August 5, 2024
Youth Commission - May 14, 2024
Youth Commission - September 10, 2024
City of Santa Clara Page 1 of 1 Printed on 11/8/2024
powered by Legistar™
City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10/09/2024
The City of Santa Clara is conducting Planning Commission meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/91729202898 Webinar ID: 917 2920 2898 or o Phone: 1(669) 900-6833
• Via the City’s eComment
The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting; (Comments received after 12:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting) and also before and during the meeting via eComment. Clearly indicate the project address, meeting body, and meeting date in the email.

Agendas, Staff Reports and associated documents for Planning Commission items may be viewed on the City's website at https://santaclara.legistar.com/Calendar.aspx 6:00 PM REGULAR MEETING
Call to Order
Chair Saleme called the meeting to order at 6:06 pm.

Pledge of Allegiance and Statement of Values
Secretary Crutchlow read the Statement of Values.

Roll Call
City of Santa Clara Page 1 Printed on 10/18/2024
Planning Commission Meeting Minutes 10/09/2024
Commissioner Nancy A. Biagini, Commissioner Priya Cherukuru, Commissioner Qian Huang, Vice Chair Mario Bouza, Chair Lance Saleme, and Commissioner Eric Crutchlow
Present 6 -
Absent 1 - Commissioner Yashraj Bhatnagar
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza to excuse Commissioner Bhatnagar.

Aye: Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: 1 - Commissioner Bhatnagar

DECLARATION OF COMMISSION PROCEDURES
Secretary Crutchlow read the Declaration of Commission Procedures.

CONTINUANCES/EXCEPTIONS

1. 24-1017 CONTINUANCE of an action on an Environmental Impact Report and Mitigation Monitoring and Reporting Program, Planned Development Rezone, Vesting Tentative Subdivision Map, and Development Agreement for the Mission Point by Kylli Mixed-Use Project Located at 3005 Democracy Way to Allow the Development of up to 1,800 Multi-Family Residential Units; 3 million Square Feet of
Office/Research-and-Development (R&D); up to 100,000 Square Feet of Commercial Retail; and Open Space.

Recommendation: Staff recommends that the Planning Commission open the public hearing on this item and then immediately continue the proposed project to the October 23, 2024 Planning Commission meeting.

A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza to approve staff recommendation.

2. 24-1018 CONTINUANCE of the Clean-up Action for the Zoning Map Four for contiguous parcels located at 3108-3118 McKinley Drive.

Recommendation: Staff recommends that the Planning Commission continue the request to a date uncertain, for which will be noticed by mail to property owners within 300 feet of the project site.

A motion was made by Commissioner Crutchlow, seconded by Commissioner Biagini to approve the continuance date uncertain and to include a a mailed notice to property owners within a 1,000 feet radius of the project site.

Aye: Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: 1 - Commissioner Bhatnagar

CONSENT CALENDAR

1. 24-1013 Planning Commission Meeting Minutes of September 11, 2024 Recommendation: Approve the Planning Commission Meeting Minutes of the September 11, 2024 Meeting
A motion was made by Commissioner Cherukuru, seconded by Commissioner Bouza to approve this item.

Aye: Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
5 -
Excused: 1 - Commissioner Bhatnagar
Abstained: 1 - Commissioner Biagini

PUBLIC PRESENTATIONS
Public Speaker:

Eli Robles - NCCRC Nor Cal Carpenters
PUBLIC HEARING - No Items
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

City of Santa Clara Page 3 Printed on 10/18/2024
Planning Commission Meeting Minutes 10/09/2024

1. Announcements/Other Items
Planning Manager Lesley Xavier announced a member of the public will be applying for a fence variance Commissioners commented they had received outreach form the resident on this issue. Several Commissioners commented they had visited the site and some had spoken with the resident.

Commissioner Huang provided an update on his attendance at the California APA Conference, Sept. 27 - Oct. 1, 2024 in Riverside, CA.

Commissioner Huang commented the conference was very
educational.

2. Commissioner Travel and Training Reports, Requests to attend Trainings DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided budget updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

3. City Council Actions
Planning Manger Lesley Xavier provided updates.

Chair Saleme reminded Commissioners to email questions and comments regarding an upcoming Study Session on Data Centers to staff in preparation for the Study Session.

ADJOURNMENT:

Chair Saleme adjourned the meeting at 6:45 pm. The next regular scheduled meeting is October 23, 2024.

Aye: Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: 1 - Commissioner Bhatnagar
City of Santa Clara Page 4 Printed on 10/18/2024
Planning Commission Meeting Minutes 10/09/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 5 Printed on 10/18/2024
Planning Commission Meeting Minutes 10/09/2024
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

City of Santa Clara Page 6 Printed on 10/18/2024
City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Cafeteria - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
09/16/2024
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/91316665755
Meeting ID: 913 1666 5755
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Hai called the Parks & Recreation Commission Meeting to order at 7:03 PM.

Commissioner Dana Caldwell, Vice Chair Maureen Chu,
Commissioner Eversley Forte, Commissioner Derek DeMarco, Chair Sajid Hai, Commissioner Brittany Ricketts, and Commissioner Vikas Gupta
Present 7 -

CONSENT CALENDAR

1. 24-900 Action on the Parks & Recreation Commission Minutes of the August 12, 2024 Meeting
Recommendation: Approve the Parks & Recreation Commission Minutes of the August 12, 2024 Meeting.

Commissioner Gupta made a motion, seconded by Commissioner Chu to approve the Parks & Recreation Commission Minutes of the August 12, 2024 Meeting.

Aye: Commissioner Caldwell, Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
7 -
City of Santa Clara Page 1 Printed on 10/11/2024
Parks & Recreation Commission Meeting Minutes 09/16/2024

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS

2. 24-904 Review and Initiate the Process to Identify Potential Nominees to Serve as the 2024 Honorary Holiday Tree Lighter
Recommendation: It is recommended that the Commission review the criteria for the selection of the Holiday Tree Lighter and initiate the nomination process.

Commissioner Chu made a motion, seconded by Commissioner Gupta that Commissioners review potential nominees for the Honorary Tree Lighter and work with staff and develop biographies of potential nominees to present to the Commission for
consideration at the October 21, 2024 meeting.

Aye: Commissioner Caldwell, Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
7 -

3. 24-901 Status Update on the Progress Made on the FY 2024/25 Parks & Recreation Commission’s Work Plan Goals
Recommendation: Provide status update on progress made on the FY 2024/25 Parks & Recreation Commission’s work plan goals.

Commissioner Chu made a motion, seconded by Commissioner Gupta to accept the updated priorities for the Work Plan for FY 2024/25, along with the current subcommittee assignments and summaries.

Aye: Commissioner Caldwell, Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
7 -
City of Santa Clara Page 2 Printed on 10/11/2024
Parks & Recreation Commission Meeting Minutes 09/16/2024

STAFF REPORT
Assistant City Manager and Acting Director of Parks & Recreation Bojorquez:

The Acting Director announced the appointment of the new Parks & Recreation Director, Damon Sparacino. Director Sparacino will begin his appointment with City on November 12, 2024. Acting Director Bojorquez extended her thanks and appreciation to Parks & Recreation staff while the recruitment process was underway.

The Department recently hired a new Communications Coordinator, Eydie Mendoza, who hails from Santa Clara County. Eydie will be assisting the Department in conveying outbound parks, recreation and cemetery stories for the City Manager's Office, City Council, and the public.

The Acting Director also recognized the Parks & Recreation Department staff for their hard work and dedication for planning, operating and overseeing the recent Art & Wine Festival. She acknowledged that staff secured more sponsors for the Festival than ever before. Kudos to Recreation Manager Castro and her team for reaching this milestone.

The Magical Bridge All-Inclusive Playground Ribbon Cutting was a huge hit with the community. The Department is accepting applications for Kindness Ambassadors to assist in educating the public on how the playground should operate and what we hope to achieve with this community playground asset.

The in-lieu fee report to the Commission will be presented to the Parks & Recreation Commission prior to the City Council meeting November 12, 2024.

ISC Update. The Department, in collaboration with the Purchasing Division, posted request for bids for the re-plastering and fencing of the International Swim Center. Action on the award of bid for the re-plastering bid is currently scheduled for the October 22, 2024 City Council meeting. The fencing bid award is in the contracts phase.

Parks & Recreation Master Plan. The master plan is currently in the community engagement and public outreach process.

Recreation Manager Castro:

The City will be hosting two (2) events in Central Park in October; Comic-Con on October 12, 2024 at the Central Park Library, and the Children’s Halloween Party on October 26, 2024.

City of Santa Clara Page 3 Printed on 10/11/2024
Parks & Recreation Commission Meeting Minutes 09/16/2024

COMMISSIONERS REPORT
Chair Hai:

He volunteered for both days at the Art & Wine Festival. Staff was amazing; they really moved mountains! All the volunteers worked hard and were highly engaged. He enjoyed seeing so may people out and about at the Festival. Some attendees provided constructive criticism regarding the parking, as some members of the public were a little frustrated with the parking for the Festival.

Commissioner Caldwell:

He attended the Magical Bridge All-Inclusive Playground dedication and ribbon cutting. It was an outstanding event packed with attendees, staff and officials. It was lots of fun and the weather was great. The Festival was a very engaging experience! City employees and youth volunteers were highly engaged and outgoing. Overall, it was a very positive experience. He will continue to monitor Maywood Park with particular concern for the impact of alcohol consumption on the park grounds as evidenced by large number of bottles and caps left behind.

He is keeping in touch with Santa Clara Police Department to make sure the issue continues to be addressed. He updated the Commission about the installation of solar panels at Eisenhower Elementary and how this new infrastructure reduces the large green-space that was once shared with the community between Maywood Park and the school field.

Commissioner Chu
She attended Art & Wine Festival and the Magical Bridge All-Inclusive Playground Ribbon Cutting. She expressed her thanks and gratitude to Parks & Recreation staff and recognized the youth volunteers for their hard work. She further expressed how young adults in the community want to be more involved with the Parks & Recreation Department and with the City. Everything went very well with both events.

Commissioner DeMarco:

He and his family visited the Magical Bridge All-Inclusive Playground the day after the ribbon cutting ceremony and chatted with park patrons about their experiences. He also visited Westwood Oaks Park and had a great experience there. One of his children is attending swim lessons at Warburton Pool. He attended the Art & Wine Festival on Saturday and Sunday. He received comments from members of the public who were frustrated that they could not use their purchased glassware and instead had to use plastic cups. From a sustainability standpoint, some attendees perceived this as wasteful. He proposed introducing a more streamlined process when making purchases from the booths to expedite service and reduce bottlenecks.

Commissioner Forte:

He attended the Magical Bridge All-Inclusive Playground Ribbon Cutting. It was very well attended. The event seemed to be larger than any park ribbon cutting he had attended. It was well-advertised and had great energy. He also wanted to join the children and enjoy the new playground. He attended the Art & Wine Festival. He felt there was a lot of positive energy at the event. It seemed this year more people showed up earlier for the bands and music.

City of Santa Clara Page 4 Printed on 10/11/2024
Parks & Recreation Commission Meeting Minutes 09/16/2024

ADJOURNMENT
Commissioner Gupta:

Attended the Magical Bridge All-Inclusive Playground Ribbon Cutting. It was a very lively and well attended event. The playground is highly utilized by the community. All the different elements of the playground are fantastic. Kudos to Parks & Recreation Department. He also attended the Art & Wine Festival.

Unfortunately, he wasn't able to volunteer at the Commissioners Booth. He would like the process for volunteering to be more user friendly and easier for folks to participate. He further noted that people from all around the Bay Area attended the Festival. He informed attendees and park patrons about Measure I and the upcoming bond measure. People seemed very supportive of the initiative.

Commissioner Ricketts:

She had so much fun at the Art & Wine Festival and loved working with fellow commissioners while meeting, greeting and speaking to attendees. The youth volunteers at the Commissioners Booth were extremely proactive and very hard working. She appreciated their help and charisma. She attended recent events like Street Dance, Sunset Cinema's in the Park, and visited Henry Schmidt Park.

Commissioner Caldwell made a motion, seconded by
Commissioner Chu to adjourn the Parks & Recreation Commission Meeting until the next regular meeting on Monday, October 21, 2024 at 7:00 PM.

Aye: Commissioner Caldwell, Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
7 -

MEETING DISCLOSURES
City of Santa Clara Page 5 Printed on 10/11/2024
Parks & Recreation Commission Meeting Minutes 09/16/2024 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 6 Printed on 10/11/2024
City of Santa Clara
Meeting Minutes
Senior Advisory Commission
Draft
10:00 AM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
06/24/2024
The City of Santa Clara is conducting the Senior Advisory Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/97590069803
Meeting ID: 975 9006 9803
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
The Regular meeting was called to order by Chair Hubbard at 10:00 a.m.

Vice Chair Edmund Drozek, Commissioner Tom Freitas, Chair Judy Hubbard, Commissioner Veena Sterling, Commissioner Rick Andrews, Commissioner Maria Vaz (arrived at 10:08 a.m.), and Commissioner Srinivasan Manivannan
Present 7 -

CONSENT CALENDAR

1. 24-577 Review and Approve the Senior Advisory Commission Minutes of April 22, 2024
Recommendation: Approve the Senior Advisory Commission Minutes of April 22, 2024 A motion was made by Commissioner Sterling, seconded by Commissioner Andrews, to approve the Minutes of April 22, 2024.

The motion carries with the following vote.

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
6 -
Abstained: 1 - Commissioner Vaz
City of Santa Clara Page 1 Printed on 07/05/2024
Senior Advisory Commission Meeting Minutes 06/24/2024

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS
City of Santa Clara Page 2 Printed on 07/05/2024

2. 24-574 Discussion and Review of Subcommittee Updates on the Status of FY 2023/24 Senior Advisory Commission Work Plan & Goals
Recommendation: Staff recommends that the Commission note and file the subcommittees’ verbal status progress reports.

Goal 1.a. Provide an update on low-income vs. affordable housing educational presentation at Senior Advisory Commission meetings. - Commissioners Vaz has spoken to property managers of low-income housing and worked to find someone to make a presentation. - Commissioner Hubbard will reach out to the Housing and Community Services Division to request a presentation for the September Senior Advisory Commission meeting.
- Commissioner Hubbard will send the City's Housing List to the Commissioners.

Goal 2.a. Report out on last meeting with City staff regarding pickleball updates.
- No Update
- Commissioner Freitas encouraged dialogue between the Parks & Recreation Commission and Senior Advisory Commission.

Goal 3.a. Provide update on transportation resources presentation at the Senior Center
- No Update
Goal 3.b. Report out on the last Bicycle & Pedestrian Advisory Committee meeting.
- Commissioner Drozek, Freitas, and Manivannan attended the June 17 BPAC meeting. Commissioner Drozek spoke on the following items:
- San Tomas Aquino Creek Trail crossing at Agnew. The crossing is difficult due to cars not knowing exactly where to stop. - There is overgrown brush along different sections of the trail. - Commissioner Manivannan provided the following updates:
- Bassett-Laurelwood Bike lane project - to be completed in December.

Senior Advisory Commission Meeting Minutes 06/24/2024
City of Santa Clara Page 3 Printed on 07/05/2024
- Great America and Mission College intersection improvement project started late June and is projected for 2 years. - The groundbreaking for the Changeable Message Sign Project for motorists on Great America Parkway will be August 2024 and is projected for 2 years.
- Vision Zero Plan - a strategy to eliminate all traffic fatalities and severe injuries is anticipated to start this summer.
- SV Hopper Program discount code to be utilized during the summer.
- BPAC vacancy was filled.
- Vacancy in Traffic & Engineering will be filled soon.

Goal 4.a. Provide an update on the review process of the 2017 Senior Needs Assessment
- This item was deferred to the new FY 2024/25 Work Plan & Goals.

Goal 5.a. Report out on the ADA Committee meeting.
- No Update
Goal 5.b. Provide update on the latest promotional opportunities. - No Update
Goal 5.c. Provide update on the Senior Advisory Commissioner Exhibitor booth.
- Commissioners provided feedback on the Health & Wellness Fair on Friday, May 17, 2024.
- Commissioner Freitas shared - this was the best event; very thorough; successful; the food was great; additional ADA parking is needed; the picnic tables on the grass were difficult to maneuver around; utilizing the pathways more might be helpful; lower the volume of the event music; the SAC booth needs a tablecloth and banner. Recreation Supervisor Herb shared that a tablecloth and sign were placed in the booth at the beginning of the event.
- Commissioner Vaz shared - the music was great and the weather was wonderful.
- Commissioner Drozek shared that the magnifiers the Senior Advisory Commission handed out in their booth were popular. - Commissioner Hubbard suggested that a Commissioner
schedule for the event would have been helpful.

Wanda Buck, Member of the Public - Congratulated and thanked the Commission and staff on the event.

Senior Advisory Commission Meeting Minutes 06/24/2024
City of Santa Clara Page 4 Printed on 07/05/2024

3. 24-573 Review the 2017 Senior Needs Assessment, Provide Input on Survey Content and Develop an Outreach Plan to Conduct a New Community Survey in 2024
Recommendation: Review the Senior Needs Assessment and provide feedback on content

4. 24-572
and outreach efforts to be incorporated into the development of a 2024 survey.

The Commission reviewed the latest Survey Draft and made final changes. The Commission will continue its review when the FY 2024/25 Work Plan & Goals is developed.

Commissioner Andrews left at 11:23 a.m.

A member of the public commented on the Survey.

Discussion and Action to Recommend Council Adoption of a Resolution to Change the Meeting Schedule of the Senior Advisory Commission for FY 2024/25 and Calendar Year 2025 from the Fourth Monday of the Month at 10 a.m. to Third Monday of the month at 5 p.m.

Recommendation: 1. Review the proposed resolution, together with the proposed calendar of meetings, and take action on whether to forward a recommendation to City Council for approval of a resolution to amend the Senior Advisory meeting schedule and calendar.

2. Authorize staff to make minor non-substantive changes to the resolution, if needed.

Commissioner Drozek made a motion, seconded by Commissioner Hubbard to recommend City Council adopt a resolution to change the meeting schedule of the Senior Advisory Commission for FY 2024/25.

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner Sterling, Commissioner Vaz, and Commissioner Manivannan
6 -
Abstained: 1 - Commissioner Andrews

5. 24-575

6. 24-576
Senior Advisory Commission FY 2024/25 Work Plan & Goals Discussion The Commission will continue the FY 2024/25 Work Plan & Goals discussion at the July meeting.

Commissioner Sterling left the meeting at 12:00 p.m.

Senior Advisory Commission Election of Chair and Vice Chair for FY 2024/25
Senior Advisory Commission Meeting Minutes 06/24/2024
Senior Advisory Commission Election of Chair and Vice Chair for FY 2024/25
Commissioner Sterling made a motion, seconded by Commissioner Vaz to recommend for FY 2024/25, Commissioner Drozek for Chair and Commissioner Freitas for Vice Chair.

City of Santa Clara Page 5 Printed on 07/05/2024

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner Sterling, Commissioner Andrews, Commissioner Vaz, and Commissioner Manivannan
7 -

STAFF REPORT
Recreation Supervisor Herb shared the following:
- Senior Advisory Commission Email Log for April 23 - June 2 - Orange crosswalk flags are being placed at crosswalks throughout the City. The crosswalks at Monroe St./Fremont St. and Harrison St., were added last week.
- Silicon Valley Power will be providing a workshop at the Senior Center titled "Addressing Age Related Vision - Changes with Proper Lighting" on Thursday, July 11 from 10 - 11 a.m.
- The Senior Center is hosting a Short Story Reading Group on Wednesdays July 17 - August 21, from 1 - 2 p.m.
- Senior Center is planning to re-launch senior trips at the end of July.

Detailed information will be sent out to past travelers as well as Senior Center patrons at the beginning of July.

Recreation Manager Castro shared the following:
- Commissioners and the public are encouraged to download and utilize the MySantatClara App to report anything that needs maintenance or to be addressed in the City of Santa Clara. Individuals can take a picture and upload it to the App., which will then be directed to the appropriate City Department.
- The July SAC agenda will include the discussion and development of Work Plan & Goals for FY 2024/25.

Senior Advisory Commission Meeting Minutes 06/24/2024
City of Santa Clara Page 6 Printed on 07/05/2024

COMMISSIONERS REPORT

ADJOURNMENT
Commissioner Freitas - shared his appreciation of the June, Senior Center Newsletter.

Commissioner Hubbard - shared that she attended the Live Oak Concert in the Park with her family and enjoyed it immensely. She encouraged everyone to attend the concert at Central Park on Friday, June 28.

Commissioner Vaz - shared her appreciation about the Parks & Recreation activities like the Concerts in the Park, and voiced her concern about the un-housed in Santa Clara.

A motion was made by Commissioner Freitas, seconded by
Commissioner Vaz that the meeting be adjourned at 12:01 p.m.

Aye: Vice Chair Drozek, Commissioner Freitas, Chair Hubbard, Commissioner Vaz, and Commissioner Manivannan
5 -

Absent: 2 - Commissioner Sterling, and Commissioner Andrews

MEETING DISCLOSURES
Senior Advisory Commission Meeting Minutes 06/24/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 8 Printed on 07/05/2024
City of Santa Clara
Meeting Minutes
Senior Advisory Commission
Draft
5:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
09/23/2024
Special Meeting
The City of Santa Clara is conducting the Senior Advisory Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/97590069803
Meeting ID: 975 9006 9803
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
The special meeting was called to order by Chair Drozek at 5:08 p.m.

Chair Edmund Drozek, Vice Chair Tom Freitas, Commissioner Veena Sterling, Commissioner Rick Andrews, and Commissioner Srinivasan Manivannan
Present 5 -
Absent 2 - Commissioner Judy Hubbard, and Commissioner Maria Vaz A motion was made by Commissioner Freitas, seconded by
Commissioner Sterling to excuse Commissioners Hubbard and Vaz The motion carried with the following vote.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -

Absent: 2 - Commissioner Hubbard, and Commissioner Vaz

CONSENT CALENDAR
City of Santa Clara Page 1 Printed on 10/01/2024
Senior Advisory Commission Meeting Minutes 09/23/2024

1. 24-846 Review and Approve the Senior Advisory Commission Minutes of August 19, 2024
Recommendation: Approve the Senior Advisory Commission Minutes of August 19, 2024 A motion was made by Commissioner Andrews, seconded by
Commissioner Sterling, to approve the minutes of August 19, 2024.

The motion carries with the following vote.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: 2 - Commissioner Hubbard, and Commissioner Vaz

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS
City of Santa Clara Page 2 Printed on 10/01/2024

CONSENT CALENDAR

2. 24-847 Provide Input on the Draft Senior Needs Assessment Survey and on the Elements to be Included in an Outreach Plan to Conduct a New Senior Needs Assessment in 2024
Recommendation: Review the Senior Needs Assessment and provide feedback on content and outreach efforts to be incorporated into the development of a 2024 survey.

The Commission discussed elements to be included in an outreach plan and brainstormed on survey dissemination of the Senior Needs Assessment. The discussion included:

Three-month process.
- Focused on older adult residents of Santa Clara ages 50 and over.

Online and Paper Survey
- Online
o City Website
§ Senior Advisory Commission Page
§ Senior Center Page
o Email to residents
o HR email to employees
o Link in Senior Center Newsletter
o Link on the computers in the Senior Center Computer Lab o OSHER Lifelong Learning
Senior Advisory Commission Meeting Minutes 09/23/2024
- Paper
o City Facilities
o Senior Living Facilities
o Inside Santa Clara
o Local YMCA
o Triton
o Santa Clara University
o Mission College
o Tabling Events
§ City-wide Special Events
§ Health & Wellness Fair
§ Santa Clara Farmers Market
§ Kaiser Farmers Market
Focus Groups in different languages
- Mandarin
- Cantonese
- Chinese
- Farsi
- Hindi
- Tagalog
City of Santa Clara Page 3 Printed on 10/01/2024
- Portuguese
- Spanish
- Vietnamese
Partner Engagement
- Meet with partners to develop recommendations that address needs and gaps in services
Commissioner Andrews made a motion, seconded by
Commissioner Sterling to approve the Senior Needs Assessment Survey Tool. The motion carried with the following vote.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: 2 - Commissioner Hubbard, and Commissioner Vaz Senior Advisory Commission Meeting Minutes 09/23/2024

3. 24-848 Senior Advisory Commission FY 2024/25 Work Plan & Goals Discussion The Commission brainstormed possible goals and various activities for the Commission Work Plan FY2024/25.They will develop measurable outcomes for their Work Plan at the October 21, 2024 meeting.

Brainstorming session topics included:

Encourage and Promote Volunteerism and Employment Opportunities - Senior Center
- ENCORE
- Job Boards
- Volunteer Opportunities
Advocate for Affordable and Convenient Housing
- Presentation to educate on the difference between low income and affordable housing.
- What criteria is required when building an older adult living facility? - Housing Board at Senior Center
Encourage and Promote the use of Outdoor Spaces and Buildings - Publicize activities for older adults
· Croquet
· Cornhole
· Bocce Ball
· Local museums
· Senior Center happenings
· Game tables at parks
- Accessibility to park restrooms
Advocate for Affordable, Convenient, and Safe Transportation and Streets
- Attend BPAC meetings
· Bicycle lanes
- City ADA Committee
· Crosswalks
· Signal light timing
· Signage
· Curb-cuts
Develop Opportunities to Promote Health, Wellness, and Nutrition - Accessibility in/at City activities/events
- City ADA Committee
- My SantaClara App.
- Senior Needs Assessment
- Publicize food distribution points
· Churches
· Mission College
· Second Harvest
· Loaves & Fishes
City of Santa Clara Page 5 Printed on 10/01/2024
Senior Advisory Commission Meeting Minutes 09/23/2024
· Salvation Army
- Free meals
Develop Opportunities to Promote Respect and Social Inclusion - Presentations for social engagement
- Engage with Santa Clara Women’s League
Provide Access to Community Resources and Information
- Monthly educational presentations (i.e. Neighborhood Watch Program)

STAFF REPORT
Recreation Manager Kimberly Castro informed the Commission about the following:
- The City's Public Works Department will be providing a Vision Zero Presentation and soliciting feedback at the October 21 Commission meeting. - The Parade of Champions will be held on October 5.

Recreation Supervisory Herb informed the Commission about the following:
- The Senior Center Newsletter will be available October 1. - There will be a Medicare Open Enrollment Presentation by HICAP at the beginning of November.
- The Oktoberfest BBQ will be held at the Senior Center on October 17, from 12 - 1 pm.

COMMISSIONERS REPORT
Commissioner Andrews expressed his appreciation for the Friday Concert Series and the Art and Wine Festival, saying that the bands were great, and the events well organized.

Commissioner Drozek shared that he attended the Related Santa Clara Community Meeting on September 12, saying that it was very informative and that the project will include residential units, restaurants, entertainment venues, hotels, retail, and office space.The area will also include bike lanes and bicycle parking.

ADJOURNMENT
A motion was made by Commissioner Sterling, seconded by Commissioner Freitas that the meeting be adjourned at 6:59 p.m.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: 2 - Commissioner Hubbard, and Commissioner Vaz

MEETING DISCLOSURES
City of Santa Clara Page 6 Printed on 10/01/2024
Senior Advisory Commission Meeting Minutes 09/23/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 7 Printed on 10/01/2024
City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
08/05/2024
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

ViaZoom:
https://santaclaraca.zoom.us/j/98272283531
Meeting ID:98272283531
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Marinaro called the meeting to order at 7:02 PM
Commissioner Abinas Roy, Commissioner Candida Diaz, Vice Chair Debra von Huene, Chair Jonathan Marinaro, Commissioner Louis Samara, and Commissioner Neetu Garg
Present 6 -

CONSENT CALENDAR

1.A. 24-496 Action on Cultural Commission Regular Minutes of June 3, 2024 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of June 3, 2024
A motion was made by Commissioner Diaz and seconded by
Commissioner von Huene to approve the consent calendar. The motion passed with the following vote.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS
City of Santa Clara Page 1 Printed on 09/24/2024
Cultural Commission Meeting Minutes 08/05/2024

2. 24-636 Discussion and Adoption of the Cultural Commission’s Work Plan Goals and Activities for FY 2024/25
Commissioners reported the following on the Cultural Commission Work Plan Goals and Activities for FY 2024/25 & FY 2025/26
GOAL #1: Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity.

1. Plan & Implement Summer Concerts in FY 2024/25
July 12 @ Central Park-The Megatones
July 26 @ Central Park-Orchesta Borinquen
Aug.16 @ Central Park-Pop Ficton
(2) June 2025 TBD

2. Street Dance- Date: Aug. 7, 2025

3. Plan for a Group Wedding

4. Plan for a Korean Cultural Festival

5. Plan and Host Friday Night Live Events

6. Secure sponsors for Cultural Commission special events in FY 2024/25
GOAL #2: Develop and encourage interactive, art opportunities to provide temporary, performing, cultural, and public art in the City.

1. Advise and recommend public art to City Council.

2. Outdoor Temporary Art Installation project. Allocate $10,000 from the Cultural Commission budget FY 2024/25.

3. Six Utility Boxes in the City for Artist Utility Box Program. Allocate $4,500 from the Cultural Commission budget FY 2024/25.

4. Host a Sculpture Exhibition at the Central Park Library, October-November 2024. Allocate up to $700 from the Commission budget FY 2024/25 to reimburse artists for expenses incurred related to the application process.

5. Host Halloween Home & Holiday Home Decorating Contest and Recognition- Dates listed in Work Plan FY 2024/25. Winners are recognized at a City Council meeting after the contest. Allocate City of Santa Clara Page 2 Printed on 09/24/2024
Cultural Commission Meeting Minutes 08/05/2024
$1,100 from the Cultural Commission budget FY 2024/25.

6. Update and maintain City interactive web-based public art map.

GOAL #3: Raise the visibility of commemorative months.

1. Engage the public with commemorative months according to the Federal Calendar.

2. Identify a space to curate and facilitate the celebration of commemorative months

3. Promote monthly commemorative months through social media and special events to raise awareness and cultural competency.

GOAL #4: Enhance communication and media strategy to increase community awareness of the Cultural Commission.

1. Consider attending the Americans for the Arts Conference and/or the Sister Cities Conference.

2. Present work plan accomplishments and activities to City Council annually.

3. Develop, maintain, and grow partnerships and collaborations with external organizations. Explore opportunities for placemaking in Rivermark, in collaboration with Mission College.

GOAL #5: Prepare for Citywide Arts Master Plan Process.

1. Develop private/public partnerships to invest and promote the Arts in Santa Clara.

2. Review, comment, and assist with the implementation of a citywide Arts Master Plan.

A motion was made by Commissioner Samara and seconded by Commissioner von Huene to adopt the Cultural Commission work plan for FY 2024-2026.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -
City of Santa Clara Page 3 Printed on 09/24/2024
Cultural Commission Meeting Minutes 08/05/2024
A motion was made by Commissioner von Huene and seconded by Commissioner Diaz to host an Outdoor Temporary Art Installation Project and allocate $10,000 from the Cultural Commission budget in FY 2024/25 for the project.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -
A motion was made by Commissioner Diaz and seconded by
Commissioner von Huene to allocate $4,500 from the Cultural Commission budget in FY 2024/25 to the Utility Box Program for artists stipends.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -
A motion was made by Commissioner Samara and seconded by Commissioner von Huene to cancel the Sculpture Exhibition Program and allocate up to $700 to reimburse artists for expenses incurred for the cost of insurance related to the agreement process.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -
A motion was made by Commissioner Diaz and seconded by
Commissioner Samara to allocate $1,100 from the Cultural Commission budget FY 2024/25 to pay for the home decorating contest signs.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -

STAFF REPORT
None.

City of Santa Clara Page 4 Printed on 09/24/2024
Cultural Commission Meeting Minutes 08/05/2024

COMMISSIONERS REPORT

ADJOURNMENT
Chair Marinaro traveled and saw great art and plays over the past month.

Commissioner Diaz attended the Station Area Task Force, and there will be a Community Planning Meeting soon. She encouraged the community to participate. Public Art and the Art Master Plan were discussed.

The next meeting of the Cultural Commission will be Monday, October 7, 2024 at 7:00 p.m.

A motion was made by Commissioner von Huene and seconded by Commissioner Diaz to adjourn the meeting at 8:40 p.m.

Aye: Commissioner Roy, Commissioner Diaz, Vice Chair von Huene, Chair Marinaro, Commissioner Samara, and Commissioner Garg
6 -

MEETING DISCLOSURES
City of Santa Clara Page 5 Printed on 09/24/2024
Cultural Commission Meeting Minutes 08/05/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 6 Printed on 09/24/2024
City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Youth & Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
05/14/2024

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair Maben at 6:05pm.

Commissioner Aarav Gupta , Commissioner Simren Garg (6:10pm) Commissioner Fatimah Ismail, Commissioner Maryam Ismail, Commissioner Khadeejah Khan, Commissioner Ryan Kim,
Commissioner Kira Liang, Commissioner Keith Maben,
Commissioner Malia Martin (6:10pm), Commissioner Hiranya Parekh, Commissioner Sudeepthi Ravipati, Commissioner
Samarth Suresh (6:08pm), and Commissioner Sarah Zuo
Present 13 -
Absent 2 - Commissioner Namita Gaidhani, and Commissioner Samaira Mehta A motion was made by Commissioner Suresh, seconded by
Commissioner Parekh to excuse Commissioner Metha and
Commissioner Gaidhani from the May 14, 2024 meeting. The motion carried by the following vote:

Aye: Commissioner Gupta, Commissioner Garg, Commissioner Ismail, Commissioner Ismail, Commissioner Khan, Commissioner Kim, Commissioner Liang, Commissioner Maben, Commissioner Martin, Commissioner Parekh, Commissioner Ravipati, Commissioner Suresh, and Commissioner Zuo
13 -

Absent: 2 - Commissioner Gaidhani, and Commissioner Mehta

CONSENT CALENDAR

1. 24-423 Action on the Youth Commission Minutes of March 12, 2024 Meeting A motion was made by Commissioner Liang, seconded by
Commissioner Parekh, that this item be recommended for approval.

The motion carried by the following votes:

City of Santa Clara Page 1 Printed on 05/30/2024
Youth Commission Meeting Minutes 05/14/2024

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS
2 24-425 Discussion and Possible Action on Youth Commission FY 2023/24 Work Plan & Goals
· Community Building: Discussed possible ideas to propose for next term which included Santa Clara Speaks and an event at the beginning of the 2024/25 school year to ease stress for students. · Public Outreach and Education: Distributed the Voter Registration flyer which promotes student registration to vote at the Northside Library and posted the flyer on social media. Discussed possible ideas to propose for next term including new resident packages for new students, peer poverty, and researching where and how to donate to those in need or sites that provide service to those in need. · Youth Engagement and Empowerment: Recorded a draft podcast discussing mental health with the Santa Clara High School Health & Wellness Coordinator. Discussed possible projects to propose for next term including attending a Sunset Cinema and offering an arts & crafts project for those in attendance.

STAFF REPORT
Karen Guzman, Teen Librarian: announced different teen programs the library will be hosting this summer including the Summer Adventure, starting June 1 - July 31 with prizes raffled at the end. Other summer programs the Library will host are: Financial Literacy (July 11 & July 18; 11 am), Teen gaming/craft program (Wednesdays; 2 pm) and an SQL Workshop (June 13; 4pm). Karen offered to help the Youth Commissioners with any upcoming projects for the next term.

City of Santa Clara Page 2 Printed on 05/30/2024
Youth Commission Meeting Minutes 05/14/2024
Gayle Ichiho, Recreation Supervisor: Presented awards to the outgoing Youth Commissioners, Aarav Gupta and Sudeepthi Ravipati for serving on the Youth Commission. Upcoming Recreation Summer programs will start in June: Sunset Cinemas, Concerts in the Park, Summer camps, Jr.

Leader Volunteer program, and SOS (Student of Service) Volunteer Program will be available for High School students.

COMMISSIONERS REPORT
Kira Liang, Youth Commission Vice Chair: Youth Commissioners volunteered at the Breakfast with the Bunny event in March. Youth Commissioners helped with photos, egg hunt, and serving breakfast.

ADJOURNMENT
A motion was made by Commissioner Suresh, seconded by
Commissioner Parekh, that this meeting be adjourned at 6:15 pm.

The motion was carried by the following vote:

MEETING DISCLOSURES
City of Santa Clara Page 3 Printed on 05/30/2024
Youth Commission Meeting Minutes 05/14/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 4 Printed on 05/30/2024
City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Youth & Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
09/10/2024

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Jon Kawada, Recreation Coordinator at 6:18 pm.

Commissioner Simren Garg, Commissioner Namita Gaidhani, Commissioner Srikha Gopisetti, Commissioner Julianna Arias Hernandez, Commissioner Neha Israni, Commissioner Maryam Ismail, Commissioner Ryan Kim, Commissioner Rebecca Kunze,
Commissioner Kira Liang, Commissioner Malia Martin,
Commissioner Samaira Mehta, Commissioner Hiranya Parekh, Commissioner Brian Rong, and Commissioner Samarth Suresh Present 14 -

CONSENT CALENDAR

1.A 24-598 Action on the Youth Commission Minutes of May 14, 2024 Meeting Amend with the following changes to the May 14, 2024 minutes: change peer poverty to period poverty under the Public Outreach and Education objective.

A motion was made by Commissioner Martin, seconded by
Commissioner Parekh that this item be recommended for approval as amended.

Aye: Commissioner Garg, Commissioner Gaidhani, Commissioner Gopisetti, Commissioner Arias Hernandez, Commissioner Israni, Commissioner Ismail, Commissioner Kim, Commissioner Kunze, Commissioner Liang, Commissioner Martin, Commissioner Mehta, Commissioner Parekh, Commissioner Rong, and Commissioner Suresh
14 -

PUBLIC PRESENTATIONS
None
City of Santa Clara Page 1 Printed on 09/24/2024
Youth Commission Meeting Minutes 09/10/2024

GENERAL BUSINESS
2 24-774

STAFF REPORT
Discussion and Possible Action on Youth Commission FY 2024/25 Work Plan & Goals
The Commissioners began their discussions of the FY 2024/25 work plan and goals. Some of the brainstorming ideas included: promoting volunteering, beginner hackathon, STEM workshops, multicultural events, and toy drive. The conversation will continue at the next Youth Commission monthly meeting.

Jon Kawada, Recreation Coordinator, discussed the Youth Commissioner's roles and responsibilities for the FY2024/25 term.

Gayle Ichiho, Recreation Supervisor reported that the Art & Wine Festival is the weekend of September 14 and 15 at Central Park and will include artists, music, food, and the Magical Bridge All-Inclusive Playground.

COMMISSIONERS REPORT

ADJOURNMENT
Commissioner Liang reported that she will be serving as a District 4 representative to the Santa Clara County Youth Task Force and has the opportunity to collaborate with other city youth commissions.

Commissioner Israni reported on the Library's Children Arts showcase event.

Commissioner Gaidhani reported on sister cities exchange program and her exchange trip to Japan this past Summer.

A motion was made by Commisioner Suresh, and seconded by Commissioner Parekh that this meeting be adjourned at 8:03 pm.

MEETING DISCLOSURES
City of Santa Clara Page 2 Printed on 09/24/2024
Youth Commission Meeting Minutes 09/10/2024
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

City of Santa Clara Page 3 Printed on 09/24/2024
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-55 Agenda Date: 11/12/2024

REPORT TO COUNCIL

SUBJECT
Action on an Agreement for Services with DLT Solutions, LLC. for the Acquisition and Implementation of a Drawing Management System to be Funded by Silicon Valley Power

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City of Santa Clara’s Electric Utility, Silicon Valley Power (SVP), generate power and operates transmission and distribution facilities. SVP’s Engineering Division maintains approximately 8,000 drawings to support these facilities in various formats such as Computer Aided Design (CAD), Adobe PDF, and Microsoft Word documents. These files are used by SVP Engineering and field personnel, as well as authorized contractors and vendors for maintenance, repairs, or other services on SVP facilities.

Currently, these drawings and documents are managed manually by the SVP Maps & Records (M&R) group. To improve efficiency, the M&R group requires a Drawing Management System (DMS) to assist in organizing and managing its drawings and related documents. The DMS will have the capability to store master copies of all documents, provide version control to drawings, track documents as they are checked in/out, and allow easy information sharing among users.

DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code, a formal Request for Proposals (RFP) was conducted, with the award recommendation based on “best value.” The RFP for the Acquisition and Implementation of a Drawing Management System was published on the City’s e-procurement system on November 16, 2023. Two proposals were received on January 11, 2024, from the following firms:
· DLT Solutions, LLC (DLT)
· SDLC, DBA Transform Digital, LLC
The proposals were independently evaluated by a three-member panel against the evaluation criteria published in the RFP, including experience, technical capability, proposed solution, and cost. The evaluation panel determined that the proposal from DLT was the best value and fully met the requirements of the RFP.

The proposed agreement with DLT includes (a) software subscription services for AutoDesk Vault, Vault Client Utilities, and Vault Server Utilities; (b) one-time implementation services including design, configuration, and training; and (c) ongoing software support services under DLT’s annual City of Santa Clara Page 1 of 3 Printed on 11/8/2024
powered by Legistar™
24-55 Agenda Date: 11/12/2024
ProductivityNow support plan. Implementation services are expected to be completed by February 15, 2025, after which the software subscription services will begin and be effective for three years.

The maximum compensation of the agreement is outlined in Table 1 below.

Table 1
Description Total
Implementation Services $ 50,144.44
AutoDesk Vault Software Three-Year Subscription ($2,475.40 x 45 Users)
$111,393.00
Vault Client Utilities Three-Year Subscription Services $ 1,105.56 Vault Server Utilities Three-Year Subscription Services $ 200.00 ProductivityNow Support Services ($7,333.94 x 3 years) $ 22,001.82 Total $184,844.82
Funding for Additional Software
Subscriptions/Services/Contingency
$215,155.18
Total Maximum Compensation (Initial Term) $400,000.00
Under the proposed agreement, SVP will have the ability to purchase additional software subscriptions for new staff as needed. Of the total compensation amount of $400,000, there is $215,155.18 set aside as a contingency for these additional software subscriptions and additional services that may be required to meet SVP’s future demands. In addition, this contingency will cover any future rate increases.

After the initial term, staff requests authorization for the City Manager to take any actions as necessary to implement and administer the agreement and negotiate and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates to account for changes in software license subscription, annual support services, and other services required, (c) exercise renewals for software subscriptions and support services for up to an additional six years (for a total term of up to nine years), and (d) increase the maximum compensation by up to $400,000 for maximum compensation not to exceed $800,000 over a nine-year term.

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15061(b)(3) of Title 14 of the California Code of Regulation as it can be seen with certainty that there is no possibility that the software and implementation services in question will have a significant effect on the environment.

FISCAL IMPACT
The maximum compensation under the initial proposed Agreement with DLT Solutions, LLC is $400,000. Sufficient funds are available in the FY 2024/25 Adopted Operating Budget in the Electric Utility Fund and may be included in capital project budgets where appropriate.

City of Santa Clara Page 2 of 3 Printed on 11/8/2024
powered by Legistar™
24-55 Agenda Date: 11/12/2024
Funds required for this agreement in future years if the maximum compensation is increased to $800,000, will be requested through the normal budget process.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, or by email to: [email protected] <mailto:[email protected]>.

RECOMMENDATION

1. Authorize the City Manager or designee to execute a service agreement and license agreement with DLT Solutions, LLC for a Drawing Management System including all software, implementation, configuration, training, support, maintenance, and related professional services for a term commencing on or about November 15, 2024, and ending on or about February 28, 2028, with a maximum compensation not to exceed $400,000 to be funded by the SVP Operating or Capital Fund, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

2. Authorize the City Manager to City Manager to take any actions as necessary to implement and administer the agreements and to negotiate and execute amendments to (a) add or delete services consistent with the scope of the agreements; (b) adjust future rates to account for changes in software license subscription, annual support services, and other services required; (c) exercise renewals for software subscriptions and support services for up to an additional six years (for a total term of up to nine years); and (d) increase the maximum compensation by up to an additional $400,000 for maximum compensation not to exceed $800,000 over a nine-year term, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proposed Agreement for Services with DLT Solutions, LLC City of Santa Clara Page 3 of 3 Printed on 11/8/2024
powered by Legistar™
EBIX Insurance No. *S200004215

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

DL T SOLUTIONS, LLC

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and DLT Solutions, LLC., a Virginia limited liability company (Contractor). City and Contractor may be referred to individually as a "Party" or collectively as the "Parties."

RECITALS
A. City desires to secure the services ("Services") more fully described in this Agreement, in Exhibit A, entitled "Scope of Services";
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required Services and goods of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such Services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A - Scope of Services
Exhibit B - Schedule of Fees and Payment Provisions
Exhibit C - Insurance Requirements
Exhibit D - Auto Desk License Agreement
Exhibit E - Rand Worldwide Service Level Agreement
Exhibit F - Sample Work Authorization
Agreement with DL T Solutions, LLC
Rev. 07-01-18

Page 1 of 87 ends

City Council and Authorities ConcurrentNovember 12, 2024

City Council and Authorities Concurrent
November 12, 2024