City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, November 12, 2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Unit # 6 - AFSCME Local 101 (American Federal of State, County and Municipal Employees)
Unit # 9 - Miscellaneous Unclassified Management Employees 24-954
1.B Public Employee Performance Evaluation (CC)
Pursuant to Government Code § 54957(b)(1)
Title: City Attorney
24-1107
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Recognition of Srivalli Adarapu for a Community Appreciation Project for JW House and City Departments and Anushka Jain for a Publication of a Book
24-1099
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
2.B Proclamation of November 2024 as Sikh Awareness and Acceptance Month
24-567
2.C Action on Resolution by the City of Santa Clara City Council Expressing Gratitude and Appreciation for the Hard Work and Professionalism of City Staff
24-1126
Adopt a Resolution in the form presented expressing
gratitude and appreciation for the hard work and
professionalism of City staff
Recommendation:
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the July 16, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 20, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 27, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, September 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, Special September 4, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, and October 8, 2024 Joint Council and
Authorities Concurrent & Stadium Authority Meeting Minutes. 24-580
Approve the meeting minutes of:
July 16, 2024 Joint Council and Authorities Concurrent
& Stadium Authority Meeting,
August 20, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting,
August 27, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting,
September 3, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting,
September 4, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting,
October 8, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.B Board, Commissions and Committee Minutes24-20
Note and file the Minutes of:
Planning Commission - October 9, 2024
Parks & Recreation Commission - September 16,
2024
Senior Advisory Commission - June 24, 2024
Senior Advisory Commission - September 23, 2024
Cultural Commission - August 5, 2024
Youth Commission - May 14, 2024
Youth Commission - September 10, 2024
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.C Action on an Agreement for Services with DLT Solutions, LLC . for the Acquisition and Implementation of a Drawing
Management System to be Funded by Silicon Valley Power
24-55
1. Authorize the City Manager or designee to execute
a service agreement and license agreement with
DLT Solutions, LLC for a Drawing Management
System including all software, implementation,
configuration, training, support, maintenance, and
related professional services for a term
commencing on or about November 15, 2024, and
ending on or about February 28, 2028, with a
maximum compensation not to exceed $400,000
to be funded by the SVP Operating or Capital
Fund, subject to the appropriation of funds and the
review and approval as to form by the City
Attorney; and
2. Authorize the City Manager to City Manager to
take any actions as necessary to implement and
administer the agreements and to negotiate and
execute amendments to (a) add or delete services
consistent with the scope of the agreements; (b)
adjust future rates to account for changes in
software license subscription, annual support
services, and other services required; (c) exercise
renewals for software subscriptions and support
services for up to an additional six years (for a total term of up to nine years); and (d) increase the
maximum compensation by up to an additional
$400,000 for maximum compensation not to
exceed $800,000 over a nine-year term, subject to
the appropriation of funds and the review and
approval as to form by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.D Action on an Agreement with Hello Housing for Administration Services for the Below Market Price Purchase Program
24-652
1. Authorize the City Manager or designee to execute
an agreement with Hello Housing (Agreement) for
administration services for the Below-Market
Purchase Program for an initial term starting on or
around December 1, 2024 and ending on June 30,
2027 for a total maximum compensation of
$530,000 subject to the appropriation of funds and
approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement and to negotiate and
execute amendments to the Agreement to (a) add
or delete services consistent with the Agreement’s
scope of services; (b) adjust future rates in
accordance with the Agreement; (c) extend the
term of the Agreement through June 30, 2034; and
(d) increase the maximum compensation by
$1,609,610 for a new not-to-exceed maximum
compensation amount of $2,139,610 for the full
term of the agreement, subject to the appropriation
of funds and approval as to form by the City
Attorney.
Recommendation:
3.E Action to Authorize the City Manager to Execute Agreements with Tasman East Station Holdco, LLC for the Construction of Park Improvements and the Maintenance of the Parks located at 5123 Calle de Sol within the Tasman East Specific Plan Area at the Developer’s Sole Cost
24-796
Authorize the City Manager to execute the Parkland
Agreement and the Park Maintenance Agreement
with Tasman East Station Holdco, LLC on
substantially the terms and in the forms presented,
with such minor, non-substantive changes and
amendments that may be necessary to implement the
project, in final forms approved by the City Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.F Action on Authorizing the City Manager to Negotiate and Execute Agreement (s) with Vendor (s) for the Purchase of Control Enclosures with Protection and Control Panels and Neutral Grounding Resistors to be Funded by the Electric Utility Capital Fund
24-1056
1. Subject to compliance with Chapter 2.105 of the
City Code, review and approval as to form by the
City Attorney, and appropriation of funds, authorize
the City Manager or designee to negotiate and
execute agreement(s) or purchase order(s) with
vendors for Control Enclosures with Protection and
Control Panels and Neutral Grounding Resistors
listed below for a maximum compensation amount
of $14,950,000; and
2. Authorize the City Manager or designee to (a) take
any actions as necessary to implement and
administer the agreement(s) and/or purchase
order(s), and (b) negotiate and execute
amendments to the agreement(s) for (i) design
changes, (ii) any unanticipated issues, (iii)
extensions of the term, or (iv) the purchase of
additional Control Enclosures with Protection and
Control Panels and Neutral Grounding Resistors,
subject to the above maximum compensation limit
and review and approval as to form by the City
Attorney.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.G Action on an Agreement with Real Environmental Products, LLC for Landfill Gas Collection System and Cover Maintenance and Repair Services
24-1604
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations; and
2. Authorize the City Manager to execute an
agreement with Real Environmental Products, LLC
for landfill gas collection system and cover
maintenance and repair services for a total
not-to-exceed amount of $1,200,000 over a
three-year term, subject to annual appropriations
of funds and approval as to form by the City
Attorney.
Recommendation:
3.H Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00264) for 1756 Fremont Street
24-915
1. Determine that the project is categorically exempt
from CEQA pursuant to CEQA Guidelines Section
15331(Class 31 - Historical Resource Restoration
/ Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act
Contract in a final form approved by the City
Attorney and adopt the 10-Year Restoration and
Maintenance Plan associated with the property at
1756 Fremont Street.
Recommendation:
3.I Informational Report on 2024 Q3 Legislative Updates24-990 Note and file the informational report on 2024 Q3
legislative updates.
Recommendation:
3.J Action to Approve Revisions to the Existing Resource Analyst II (Job Code 696) and Senior Resource Analyst (Job Code 771) Class Specifications
24-1073
Approve revisions to the existing Resource Analyst II
(Job Code 696) and Senior Resource Analyst (Job
Code 771) class specifications
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
3.K Action on the Schematic Design for the New Public Mini Park at 4590 Patrick Henry Drive
24-1096
Approve the Revised Schematic Design for the New
Public Mini Park at 4590 Patrick Henry Drive
Recommendation:
3.L Action to Waive Second Reading and Adopt Ordinance No . 2073 Amending Section 3.25.030 of the Santa Clara City Code to Reflect a 1% Increase in the Transient Occupancy Tax Rate. 24-1090
Waive second reading and adopt Ordinance No.
2073 amending section 3.25.030 of the Santa Clara
City Code to reflect the increase in the Transient
Occupancy Tax rate.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of April 1 to June 30, 2024 24-686
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and
corresponding summaries for the period of April 1 to
June 30, 2024.
Recommendation:
4.B Adopt the Stadium Authority ’s Resolution Amending the Conflict of Interest Code for Designated Positions as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission
24-835
Adopt the Resolution amending the Stadium Authority
Conflict of Interest Code required by the Political
Reform Act and Regulations of the Fair Political
Practices Commission.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
5. Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Route Approval for the Silicon Valley Power 115 kilovolt Transmission Line from the Northern Receiving Station to the Kifer Receiving Station (Continued from October 8, 2024)
24-1040
1. Adopt a Resolution adopting the Mitigated
Negative Declaration and the Mitigation
Monitoring and Reporting Program for the New
115kV Transmission Line Project between the
Northern Receiving Station and Kifer Receiving
Station; and
2. Approve Route A, Option 1, for an entirely
overhead alignment of the New 115kV
Transmission Line, with authorization to Silicon
Valley Power staff to make minor alignment
adjustments based on final project engineering
and design.
Recommendation:
6. Public Hearing: Actions on a Rezone from PD - Planned Development to HI - Heavy Industrial and Variance for the Property Located at 2201 Lafayette Street to Allow
Reestablishment of Industrial Uses for a Product Engineering Development and Manufacturing Business
24-921
Alternatives 1 & 4
1. Determine that the Project is categorically exempt
under Section 15301 (Class 1 Existing Facilities)
of the CEQA Guidelines;
2. Adopt a resolution approving the Rezone from
Planned Development (PD) to Heavy Industrial (HI)
for the property located at 2201 Lafayette Street,
subject to conditions of approval; and
3. Adopt a resolution approving the Variance for a
reduction in parking spaces, including the required
findings.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
7. Action on Resolutions Accepting the Benton Street Bikeway Planning Study, Selecting a Preferred Design Concept and, as Appropriate, Taking Related Actions Regarding Parking and Curb Modifications
24-512
Alternative 1, 2b, 3a, 4b, and 5.
1. Adopt a resolution accepting the Benton Street
Bikeway Planning Study;
2b. Approve roadway concept Two Lanes, Buffered
Bike Lanes, Parking on Both Sides for the
60-foot-wide section of Benton Street;
3a. Approve roadway concept Two Lanes, Buffered
Bike Lanes, Center Turn Lane, Parking on Both
Sides for the 64-foot-wide section of Benton
Street;
4b. Approve roadway concept Bicycle Boulevard with
Speed Humps/Cushions, Parking on Both Sides
for the 38-foot-wide section and waive the
requirements of the NTCP related to Daily Traffic
Volumes, Roadway Type, Emergency and Transit
Routes, and 70% and 100% neighborhood
approval requirements for the installation of
speed humps/cushions; and
5. Adopt a resolution establishing no parking zones
as necessary on Benton Street between Dunford
Way and Lincoln Street.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Report from the City Manager on the Request to Provide
Information Regarding State of the City
24-1098
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, November 19, 2024 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda November 12, 2024
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Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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