11/12/2024 RTC 24-1098
Report from the
City Manager on the
Request to Provide
Information
CITY OF regarding State of
the City
1852
THE MISSION CIT RTC 24-1098
November 12, 2024
City of
Santa Clara
The Center of Stets Ponsible
Background
• At the Oct. 22, 2024 City Council meeting, Councilmember Kevin Park requested to "investigate Mayor Lisa Gillmor for Councilmanic interference for unilaterally canceling the 2024 State of the City address without input from the City Council."
• Instead, the City Manager was to return with a verbal report on the details regarding State of the City.
2 POST MEETING MATERIAL
1 11/12/2024 RTC 24-1098
City of
Santa Clara
The Center of Whats Allible
About State of the City
• In Santa Clara, the State of the City address is an annual speech delivered by the Mayor.
• The event has historically been hosted either by the City or by another organization.
• The event has been held at different times of the year. • City staff support the planning, logistics, and general outreach and promotion of the event in collaboration with the Mayor. 3 Year Location Background
2014 No physical location. Mayor Jamie Matthews presented State of the cily adress in a videono formal 2015 Santa Clara Outlook 2015: Focus on Santa Clara was hosted by Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Mayor Jamie Matthews. 2016 No physical location. Mayor Jamie Matthews presented the State of the City address in five separate video segments focused on different themes/no formal event. 2017 Santa Clara Outlook 2017: Focus on Santa Clara was hosted by the Santa Clara /Silicor Convention Center /alley Central Chamber of Commerce and Convention-Visitors Bureau anc included a State of the City address by Vice Mayor Dominic Caserta (Mayor Lisa Gillmor did not attend).
2018 4 locations: Teen The four State of the City events included the State of the City address from enter, Communit Mayor Lisa Gilmor and City Manager presented a budget overview and major ecreation Center initiatives. The events were livestreamed.
Don Callejon School,
Santa Clara Senior
Center
2 11/12/2024 RTC 24-1098
Year Location Background
2014 No physical location. Mayor Jamie Mathews presented State of the City address in a videoino formal 2015 Santa Clara Outlook 2015: Focus on Santa Clara was hosted by Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Mayor Jamie Matthews. 2016 No physical location. Mayor Jamie Matthews presented the State of the City address in five separate video segments focused on different themes/no formal event. 2017 Santa Clara Outlook 2017: Focus on Santa Clara was hosted by the Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Vice Mayor Dominic Caserta (Mayor Lisa 2018 4 locations: Teen The four State of the City events included the State of the City address from Center, Community Mayor Lisa Gillmor and City Manager presented a budget overview and major Recreation Center, initiatives. The events were livestreamed.
Don Callejon School,
Santa Clara Senior
Center
Year Location Background
2014 No physical location. Mayor Jamie Matthews presented State of the City address in a video/no formal event.
2015 Santa Clara Outlook 2015: Focus on Santa Clara was hosted by Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Mayor Jamie Matthews. 2016 No physical location. Mayor Jamie Matthews presented the State of the City address in five separate video segments focused on different themes/no formal event. 2017 Santa Clara Outlook 2017: Focus on Santa Clara was hosted by the Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau anc included a State of the City address by Vice Mayor Dominic Caserta (Mayor Lisa 2018 4 locations: Teen The four State of the City events included the State of the City address from Mayor Lisa Gilmor and City Manager presented a budget overview and major initiatives. The events were livestreamed.
3 11/12/2024 RTC 24-1098
Year | Location Background
2014 No physical location. Mayor Jamie Matthews presented State of the City address in a video/no formal event.
2015 Santa Clara utlook 2015: Focus on Santa Clara was hosted by Santa Clara /Silico Convention Center alley Central Chamber of Commerce and Convention-Visitors Bureau an included a State of the City address by Mayor Jamie Matthews. 2016 No physical location. Mayor Jamie Matthews presented the State of the City address in five separate video segments focused on different themes/no formal event. 2017 Santa Clara Outlook 2017: Focus on Santa Clara was hosted by the Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Vice Mayor Dominic Caserta (Mayor Lisa 2018 4 locations: Teen The four State of the City events included the State of the City address from enter, Communit Mayor Lisa Gillmor and City Manager presented a budget overview and major Recreation Center initiatives. The events were livestreamed.
Don Callejon School,
Santa Clara Senior
Center
Year Location Background
2014 No physical location. Mayor Jamie Matthews presented State of the City address in a video/no formal event.
2015 Santa Clara Outlook 2015: Focus on Santa Clara was hosted by Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Mayor Jamie Matthews. 2016 No physical location. Mayor Jamie Matthews presented the State of the City address in five separate video segments focused on different themes/no formal event. 2017 Santa Clara Outlook 2017: Focus on Santa Clara was hosted by the Santa Clara /Silicon Convention Center Valley Central Chamber of Commerce and Convention-Visitors Bureau and included a State of the City address by Vice Mayor Dominic Caserta (Mayor Lisa Gilmor did not attend).
2018 4 locations: Teen The four State of the City events included the State of the City address from Center, Community Mayor Lisa Gilmor and City Manager presented a budget overview and major Recreation Center, initiatives. The events were livestreamed.
Don Callejon School,
Santa Clara Senior
Center
4 11/12/2024 RTC 24-1098
Year Location Background
2019 4 locations: Central Mayor Lisa Gilmor presented State of the City address, City Manager presented Park Library. a budget overview and major initiatives.
Northside Branch
Library, Mission This was the first year Mayor Lisa Gillmor introduced the concept for Citywide Branch Library, Santa and Council District Awards. The awards were issued to a Citywide individual, Clara Senior Center Citywide organization and District award recipients. Events were livestreamed. 2020 3 separate Mayor Lisa Gilmor presented State of the City address, the City Manager virtual/hybrid town provided an overview of the City, and City Clerk served as the moderator during meetings Q&A. Two Council districts were represented during each session and awards were given. COVID-19 Community Heroes Awards were given for Council districts and citywide and recognized in person.
2021 No physical location. Mayor Lisa Gillmor presented State of the City address in a video and recognizing Council District for COVID-19 Hero of the Year awards and Citywide COVID-19 Hero of the Year award
2022 Community Mayor Lisa Gillmor presented State of the City address. Citywide and District Recreation Center Community awardees were presented with awards at the event and videos were shown of the City Councilmember and the award recipient. 2023 Mission City Mayor Lisa Gilmor presented State of the City address. Citywide and District Performing Arts Community awardees were presented with awards at the event and videos were Center shown of the City Councilmember and the award recipient.
Year Location Background
2019 4 locations: Central Mayor Lisa Gilmor presented State of the City address, City Manager presented Park Library, a budget overview and major initiatives.
Northside Branch
Library, Mission This was the first year Mayor Lisa Gilmor introduced the concept for Citywide Branch Library, Santa and Council District Awards. The awards were issued to a Citywide individual, Clara Senior Center Citywide organization and District award recipients. Events were livestreamed. 2020 3 separate Mayor Lisa Gillmor presented State of the City address, the City Manager virtual/hybrid town provided an overview of the City, and City Clerk served as the moderator during meetings Q&A. Two Council districts were represented during each session and awards were given. COVID-19 Community Heroes Awards were given for Council districts and citywide and recognized in person
2021 No physical location. Mayor Lisa Gillmor presented State of the City address in a video and recognizing Council District for COVID-19 Hero of the Year awards and Citywide COVID-19 Hero of the Year award
2022 Community
Recreation Center
2023 Mission City Mayor Lisa Gillmor presented State of the City address. Citywide and District Performing Arts Community awardees were presented with awards at the event and videos were Center shown of the City Councilmember and the award recipient. 5 11/12/2024 RTC 24-1098
Year Location Background
2019 4 locations: Central Mayor Lisa Gilmor presented State of the City address, City Manager presented Park Library, a budget overview and major initiatives
Northside Branch
Library, Mission This was the first year Mayor Lisa Gilmor introduced the concept for Citywide Branch Library, Santa and Council District Awards. The awards were issued to a Citywide individual Clara Senior Center Citywide organization and District award recipients. Events were livestreamed 2020 3 separate Mayor Lisa Gilmor presented State of the City address, the City Manager virtual/hybrid town provided an overview of the City, and City Clerk served as the moderator during meetings Q&A. Two Council districts were represented during each session and awards were given. COVID-19 Community Heroes Awards were given for Council districts and citywide and recognized in person.
2021 No physical location. Mayor Lisa Gilmor presented State of the City address in a video and recognizing Council District for COVID-19 Hero of the Year awards and Citywide COVID-19 Hero of the Year award
2022 Community Mayor Lisa Gilmor presented State of the City address. Citywide and District Recreation Center Community awardees were presented with awards at the event and videos were shown of the City Councilmember and the award recipient 2023 Mission City Mayor Lisa Gillmor presented State of the City address. Citywide and District Performing Arts Community awardees were presented with awards at the event and videos were Center shown of the City Councilmember and the award recipient Year | Location Background
2019 4 locations: Central Mayor Lisa Gilmor presented State of the City address, City Manager presented Park Library, a budget overview and major initiatives.
Northside Branch
Library, Mission This was the first year Mayor Lisa Gillmor introduced the concept for Citywide Branch Library, Santa and Council District Awards. The awards were issued to a Citywide individual, Clara Senior Center Citywide organization and District award recipients. Events were livestreamed. 2020 3 separate Mayor Lisa Gillmor presented State of the City address, the City Manager virtual/hybrid town provided an overview of the City, and City Clerk served as the moderator during meetings Q&A. Two Council districts were represented during each session and awards were given. COVID-19 Community Heroes Awards were given for Council districts and citywide and recognized in person.
2021 No physical location. Mayor Lisa Gillmor presented State of the City address in a video and recognizing Council District for COVID-19 Hero of the Year awards and Citywide COVID-19 Hero of the Year award.
2022 Community
Recreation Center
2023 Mission City Mayor Lisa Gillmor presented State of the City address. Citywide and Distric Performing Arts Community awardees were presented with awards at the event and videos wer Center shown of the City Councilmember and the award recipient. 6 11/12/2024 RTC 24-1098
Year Location Background
2019 4 locations: Central Mayor Lisa Gillmor presented State of the City address, City Manager presented Park Library, a budget overview and major initiatives.
Northside Branch
Library, Mission This was the first year Mayor Lisa Gilmor introduced the concept for Citywide Branch Library, Santa nd Council District Awards. The awards were issued to a Citywide individu Clara Senior Center twide organization and District award recipients. Events were livestreame 2020 3 separate Mayor Lisa Gilmor presented State of the City address, the City Manager virtual/hybrid town provided an overview of the City, and City Clerk served as the moderator during meetings Q&A. Two Council districts were represented during each session and awards were given. COVID-19 Community Heroes Awards were given for Council districts and citywide and recognized in person.
2021 No physical location. Mayor Lisa Gilmor presented State of the City address in a video and recognizing Council District for COVID-19 Hero of the Year awards and Citywide COVID-19 Hero of the Year award.
2022 Community Mayor Lisa Gillmor presented State of the City address. Citywide and District Recreation Center Community awardees were presented with awards at the event and videos were shown of the City Councilmember and the award recipient. 2023 Mission City Mayor Lisa Gilmor presented State of the City address. Citywide and District Performing Arts Community awardees were presented with awards at the event and videos were Center shown of the City Councilmember and the award recipient.
City of
Santa Clara
Ting Conter of Whats Pussible
State of the City 2024
June 2024:
• Staff began discussions regarding State of City planning regarding potential date, location, and overall program.
Staff communicated with the Mayor to set up a meeting to plan and discuss details for the State of the City.
• Mayor Gilmor selected the Mission City Performing Arts Center selected as a potential location and September 18, 2024, was selected as possible date. • Staff placed a hold on the City Council calendars.
July 2024:
• Staff followed up with Mayor Gillmor to confirm program details including the outline for the State of the City address and performers.
• July 24, 2024: Mayor Gillmor informed City staff she was considering a change of venue and potentially an organization to host the State of the City, as it has been in the 14 past.
7 11/12/2024 RTC 24-1098
City of
Santa Clara
The Confer of Whats Assible
State of the City 2024
August 28, 2024:
• Staff removed the calendar hold from the Outlook calendars for the City Council for September 18, 2024, at Mission City Performing Arts Center. Note: When an Outlook calendar appointment is removed, the system automatically includes the term "Canceled" when sending the email notification. At the time of the Outlook calendar removal, no information was provided on the rescheduled date. Therefore, staff did not place another hold on the City Council calendars.
• Since the removal of the "HOLD" on the calendars, staff has not been informed of an updated date or location for the State of the City.
15 Report from the
City Manager on the
Request to Provide
Information
regarding State of
the City
1852
THE MISSION CITY RTC 24-1098
November 12, 2024
8