City of Santa Clara
Meeting Minutes
Senior Advisory Commission
Draft
5:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
09/23/2024
Special Meeting
The City of Santa Clara is conducting the Senior Advisory Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).
Via Zoom:
https://santaclaraca.zoom.us/j/97590069803
Meeting ID: 975 9006 9803
Or join by phone: 669-900-6833
CALL TO ORDER AND ROLL CALL
The special meeting was called to order by Chair Drozek at 5:08 p.m.
Chair Edmund Drozek, Vice Chair Tom Freitas, Commissioner Veena Sterling, Commissioner Rick Andrews, and Commissioner Srinivasan Manivannan
Present 5 -
Commissioner Judy Hubbard, and Commissioner Maria VazAbsent 2 - A motion was made by Commissioner Freitas, seconded by
Commissioner Sterling to excuse Commissioners Hubbard and Vaz The motion carried with the following vote.
Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Absent: Commissioner Hubbard, and Commissioner Vaz2 -
CONSENT CALENDAR
09/23/2024Senior Advisory Commission Meeting Minutes
1. 24-846 Review and Approve the Senior Advisory Commission Minutes of August 19, 2024
Recommendation: Approve the Senior Advisory Commission Minutes of August 19, 2024 A motion was made by Commissioner Andrews, seconded by
Commissioner Sterling, to approve the minutes of August 19, 2024.
The motion carries with the following vote.
Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: Commissioner Hubbard, and Commissioner Vaz2 -
PUBLIC PRESENTATIONS
None
GENERAL BUSINESS
CONSENT CALENDAR
2. 24-847 Provide Input on the Draft Senior Needs Assessment Survey and on the Elements to be Included in an Outreach Plan to Conduct a New Senior Needs Assessment in 2024
Recommendation: Review the Senior Needs Assessment and provide feedback on content and outreach efforts to be incorporated into the development of a 2024 survey.
The Commission discussed elements to be included in an outreach plan and brainstormed on survey dissemination of the Senior Needs Assessment. The discussion included:
Three-month process.
- Focused on older adult residents of Santa Clara ages 50 and over.
Online and Paper Survey
- Online
o City Website
§ Senior Advisory Commission Page
§ Senior Center Page
o Email to residents
o HR email to employees
o Link in Senior Center Newsletter
o Link on the computers in the Senior Center Computer Lab o OSHER Lifelong Learning
09/23/2024Senior Advisory Commission Meeting Minutes
- Paper
o City Facilities
o Senior Living Facilities
o Inside Santa Clara
o Local YMCA
o Triton
o Santa Clara University
o Mission College
o Tabling Events
§ City-wide Special Events
§ Health & Wellness Fair
§ Santa Clara Farmers Market
§ Kaiser Farmers Market
Focus Groups in different languages
- Mandarin
- Cantonese
- Chinese
- Farsi
- Hindi
- Tagalog
- Portuguese
- Spanish
- Vietnamese
Partner Engagement
- Meet with partners to d evelop recommendations that address needs and gaps in services
Commissioner Andrews made a motion, seconded by
Commissioner Sterling to approve the Senior Needs Assessment Survey Tool. The motion carried with the following vote.
Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: 2 - Commissioner Hubbard, and Commissioner Vaz 09/23/2024Senior Advisory Commission Meeting Minutes
3. 24-848 Senior Advisory Commission FY 2024/25 Work Plan & Goals Discussion The Commission brainstormed possible goals and various activities for the Commission Work Plan FY2024/25.They will develop measurable outcomes for their Work Plan at the October 21, 2024 meeting.
Brainstorming session topics included:
Encourage and Promote Volunteerism and Employment Opportunities - Senior Center
- ENCORE
- Job Boards
- Volunteer Opportunities
Advocate for Affordable and Convenient Housing
- Presentation to educate on the difference between low income and affordable housing.
- What criteria is required when building an older adult living facility? - Housing Board at Senior Center
Encourage and Promote the use of Outdoor Spaces and Buildings - Publicize activities for older adults
· Croquet
· Cornhole
· Bocce Ball
· Local museums
· Senior Center happenings
· Game tables at parks
- Accessibility to park restrooms
Advocate for Affordable, Convenient, and Safe Transportation and Streets
- Attend BPAC meetings
· Bicycle lanes
- City ADA Committee
· Crosswalks
· Signal light timing
· Signage
· Curb-cuts
Develop Opportunities to Promote Health, Wellness, and Nutrition - Accessibility in/at City activities/events
- City ADA Committee
- My SantaClara App.
- Senior Needs Assessment
- Publicize food distribution points
· Churches
· Mission College
· Second Harvest
· Loaves & Fishes
09/23/2024Senior Advisory Commission Meeting Minutes
· Salvation Army
-
Free meals
Develop Opportunities to Promote Respect and Social Inclusion - Presentations for social engagement
- Engage with Santa Clara Women’s League
Provide Access to Community Resources and Information
- Monthly educational presentations (i.e. Neighborhood Watch Program)
STAFF REPORT
Recreation Manager Kimberly Castro informed the Commission about the following:
- The City's Public Works Department will be providing a Vision Zero Presentation and soliciting feedback at the October 21 Commission meeting. - The Parade of Champions will be held on October 5.
Recreation Supervisory Herb informed the Commission about the following:
- The Senior Center Newsletter will be available October 1. - There will be a Medicare Open Enrollment Presentation by HICAP at the beginning of November.
- The Oktoberfest BBQ will be held at the Senior Center on October 17, from 12 - 1 pm.
COMMISSIONERS REPORT
Commissioner Andrews expressed his appreciation for the Friday Concert Series and the Art and Wine Festival, saying that the bands were great, and the events well organized.
Commissioner Drozek shared that he attended the Related Santa Clara Community Meeting on September 12, saying that it was very informative and that the project will include residential units, restaurants, entertainment venues, hotels, retail, and office space.The area will also include bike lanes and bicycle parking.
ADJOURNMENT
A motion was made by Commissioner Sterling, seconded by Commissioner Freitas that the meeting be adjourned at 6:59 p.m.
Aye: Chair Drozek, Vice Chair Freitas, Commissioner Sterling, Commissioner Andrews, and Commissioner Manivannan
5 -
Excused: Commissioner Hubbard, and Commissioner Vaz2 -
MEETING DISCLOSURES
09/23/2024Senior Advisory Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.