Agenda packet — City Council and Authorities Concurrent, November 19, 2024 (part 2 of 11)

SVCS&DEVELOP
00564338 25711-07 UTILITY
REFUND
UTILITY REFUND General Fund 31.22
2024-10-04 DEPT OF COMMUNITY

SVCS&DEVELOP
00564339 46191-19 UTILITY
REFUND
UTILITY REFUND General Fund 58.55
2024-10-04 DEPT OF COMMUNITY

SVCS&DEVELOP
00564340 75020-04 UTILITY
REFUND
UTILITY REFUND General Fund 453.70
Total for Payment No.: 543.47
Payment No: 722405
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 HELENE ROTHSCHILD 00564377 FD111-13,14,15 BH HELENE ROTHSCHILD #13-15 General Fund 540.00 Total for Payment No.: 540.00
Payment No: 722336
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 UNIQUE TOWING 00563684 00254916 TOW FEES General Fund 267.57 2024-10-04 UNIQUE TOWING 00563686 00253555 TOW FEES General Fund 267.57 Total for Payment No.: 535.14
Payment No: 722357
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 JENIFER SILVEIRA 00564548 18638SEP2024 WLLE TRAINING CONFERENCE General Fund 247.28 2024-10-11 JENIFER SILVEIRA 00564665 18638SEP2024A CIVILIAN LEADERSHIP ACADEMY 3 General Fund 287.62 Total for Payment No.: 534.90
Payment No: 031078
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 UNITED REFRIGERATION INC 00564116 97256656-00 SUPPLIES General Fund 273.62 2024-10-11 UNITED REFRIGERATION INC 00564117 98764351-00 SUPPLIES General Fund 245.35 Total for Payment No.: 518.97
Payment No: 031079
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 UNITY COURIER SERVICES, INC 00564324 9619 LINK + DELIVERY General Fund 252.47 2024-10-11 UNITY COURIER SERVICES, INC 00564325 10134 LINK + DELIVERY General Fund 253.67 Total for Payment No.: 506.14
Payment No: 030961
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 ALEKSANDRA SOYKIN, PHD 00563854 100-2 ALEKSANDRA SOYKIN #3/25 - 4/25 General Fund 500.00 Total for Payment No.: 500.00
Payment No: 722388
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 CDH COUNSELING SERVICES, PLLC 00564277 204 BH CDH COUNSELING SVCS #3-4 General Fund 500.00 Total for Payment No.: 500.00
Payment No: 722335
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 U.S. ARMOR CORPORATION 00563902 47588 Outer Vest Carrier Police Operating Grant Fund
500.00
Total for Payment No.: 500.00
Payment No: 722291
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 IMPERIAL SPRINKLER SUPPLY 00563739 0017513375-001 NDS 6" RND BOX General Fund 24.36 2024-10-04 IMPERIAL SPRINKLER SUPPLY 00563740 0017478009-001 NITRILE GLOVES General Fund 8.66 2024-10-04 IMPERIAL SPRINKLER SUPPLY 00563740 0017478009-001 FOG FREE LENSES General Fund 32.68 2024-10-04 IMPERIAL SPRINKLER SUPPLY 00563737 0017508911-001 PVC FITTINGS General Fund 44.65 2024-10-04 IMPERIAL SPRINKLER SUPPLY 00563738 0017513916-001 RB 12 STA MODULE General Fund 387.89 Total for Payment No.: 498.24
Payment No: 722553
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 STANDARD PLUMBING SUPPLY CO 00564536 XLM723 PLUMBING FITTINGS General Fund 185.44 2024-10-18 STANDARD PLUMBING SUPPLY CO 00564535 XLLP27 PLUMBING FITTINGS General Fund 296.68 Total for Payment No.: 482.12
Payment No: 031099
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CSG CONSULTANTS INC 00564796 57452 ANNUAL STREET PAVEMENT

MAINTEN
Streets and Highways
Capital F
480.00
Total for Payment No.: 480.00
Payment No: 722536
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 OIL CHANGER 00564597 AUG 2024 CAR WASH AUG 2024 - SERVICE Fleet Operation Fund 245.00 2024-10-18 OIL CHANGER 00564599 SEP 2024 CAR WASH SEP 2024 - SERVICE Fleet Operation Fund 224.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 469.00
Payment No: 030945
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 WESTERN STATES OIL CO 00563244 495294 PD MOTORS BATCH ENTRY Fleet Operation Fund 467.34 Total for Payment No.: 467.34
Payment No: W25072
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-07 SANTA CLARA CONVENTION
CENTER
00564463 2461OCT2024 WT: CIP FUND REQ EDGES #2 SCCC Capital Improvement Fund
463.78
Total for Payment No.: 463.78
Payment No: 031003
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 OMEGA INDUSTRIAL SUPPLY INC 00563744 158880 TERMINATOR BOX OF 24 General Fund 445.45 Total for Payment No.: 445.45
Payment No: 722546
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 SAN JOSE BMW 00564600 4404622 PARTS - V#3540 Fleet Operation Fund 427.25 Total for Payment No.: 427.25
Payment No: 722161
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MATTHEWS INTERNATIONAL CORP 00563556 9002630922 BRONZE PLAQUE: DOROTHY WILSON
Cemetery 426.53
Total for Payment No.: 426.53
Payment No: 722323
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 STANDARD PLUMBING SUPPLY CO 00564053 XKBG73 PLUMBING FITTINGS &

ACCESSORIE
General Fund 371.60
2024-10-04 STANDARD PLUMBING SUPPLY CO 00564054 XKBM22 PLUMBING FITTINGS General Fund 48.69 Total for Payment No.: 420.29
Payment No: 722507
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CPS HR CONSULTING 00564885 0014442 Consulting SVCS 7/1-8/31 2024 Deposit Funds. 413.75 Total for Payment No.: 413.75
Payment No: 030914
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MUNICIPAL MAINTENANCE

EQUIPMNT
00563519 026750 PARTS - V#3256 Fleet Operation Fund 411.07 Total for Payment No.: 411.07
Payment No: 030954
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 INTL FIREFIGHTERS LOCAL 1171 00564349 09/01/24-09/28/24 RETIRED FIRE MEDICAL BENEFITS Payroll Liability&ClearingAcct
411.00
Total for Payment No.: 411.00
Payment No: 722394
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 D&M TRAFFIC SERVICES 00564389 10045.1 rent waterwalls for traffic General Fund 261.90 2024-10-11 D&M TRAFFIC SERVICES 00564434 11374 SUPPLIES - TRAFFIC General Fund 148.50 Total for Payment No.: 410.40
Payment No: 030929
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 STEVE ERNST 00563326 18429AUG2024 TRAVEL REIMB ADVANCED CSI General Fund 407.00 Total for Payment No.: 407.00
Payment No: 722477
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 DOUGLAS BELL 00564983 14073OCT2024 SWAT TEAM LEADER General Fund 407.00 Total for Payment No.: 407.00
Payment No: 722535
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 ODIN METROLOGY INC 00564867 28876 Recalibration of meter & Gen R General Fund 406.95 Total for Payment No.: 406.95
Payment No: 722475
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CAMERON SMITH 00564920 24249OCT2024 CO3C REIMBURSEMENT General Fund 399.00 Total for Payment No.: 399.00
Payment No: 030911
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 LYDIA ADKINS PSYCHOTHERAPY 00563214 0008 BH LYDIA ADKINS THERAPY 16-17 General Fund 380.00 Total for Payment No.: 380.00
Payment No: 722324
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 STATE CONTROLLERS OFFICE 00563681 FTB-00006763 offset charges General Fund 372.18 Total for Payment No.: 372.18
Payment No: 031053
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 LEVY SANTA CLARA CONVENTION
CENTER
00564632 479323 DMO DIRECTOR MEETING

LUNCHES
Deposit Funds. 366.44
Total for Payment No.: 366.44
Payment No: 030923
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 RICOH CORP 00562997 1101235376 CAO - Ricoh Hard Drive Removal Information Technology Service
350.00
Total for Payment No.: 350.00
Payment No: 722157
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 JOHNSTONE SUPPLY 00563285 25-S101019493.001 SUPPLIES General Fund 343.44 Total for Payment No.: 343.44
Payment No: 722087
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 CINDY JUANDY 00563791 25145SEP2024 CPA RENEWAL 24-26 General Fund 340.00 Total for Payment No.: 340.00
Payment No: 722177
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 SAN JOSE BMW 00563899 4403279 PARTS - SHOP Fleet Operation Fund 335.76 Total for Payment No.: 335.76
Payment No: W25077
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 MISSIONSQUARE RETIREMENT 00565204 09/29/24-10/12/24 WT: B2421 401 (A) PLAN CONTRIB Fringe Benefits 330.77 Total for Payment No.: 330.77
Payment No: W25068
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 MISSIONSQUARE RETIREMENT 00564371 09/15/24-09/28/24 WT: B2110 401 (A) PLAN CONTRIB Fringe Benefits 330.77 Total for Payment No.: 330.77
Payment No: 030931
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 SUMMIT UNIFORMS 00563435 16893 Crossing Guard Uniform General Fund 162.97 2024-09-27 SUMMIT UNIFORMS 00563438 17532 Crossing Gd. Uniform General Fund 88.59 2024-09-27 SUMMIT UNIFORMS 00563439 17584 BDU Pants General Fund 75.47 Total for Payment No.: 327.03
Payment No: 722182
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 SNAP-ON INDUSTRIAL 00563630 ARV/62343826 PARTS - SHOP Fleet Operation Fund 315.15 Total for Payment No.: 315.15
Payment No: 722345
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 WITMER-TYSON IMPORTS INC 00563676 T15564 K9 Tank boarding & services General Fund 314.00 Total for Payment No.: 314.00
Payment No: 722156
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 JOHN STANTON 00563790 12886SEP2024 TRAVEL REIMB ARPOC TRAINING CO
General Fund 313.00
Total for Payment No.: 313.00
Payment No: 722454
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 TELEFLEX LLC 00564425 9508944934 LMA SUPREME SIZE 1.5 General Fund 155.89 2024-10-11 TELEFLEX LLC 00564426 9508944936 LMA SUPREME SIZE 1.5 General Fund 153.78 Total for Payment No.: 309.67
Payment No: 722359
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 LINDSEY ROMERO 00564550 38421SEP2024 WLLE TRAINING CONFERENCE General Fund 301.35 Total for Payment No.: 301.35
Payment No: 722214
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 MORALES, ALEXIS 00564158 30487SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 292.02
Total for Payment No.: 292.02
Payment No: 722172
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 PETERSON CAT 00563628 PC001871317 PARTS - V3607 Fleet Operation Fund 273.95 2024-09-27 PETERSON CAT 00563629 PC001871161 PARTS - V3607 Fleet Operation Fund 15.51 Total for Payment No.: 289.46
Payment No: 722465
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 VERIZON WIRELESS 00564382 9974626181 MUNI SVCS WIRELESS General Fund 286.35 Total for Payment No.: 286.35
Payment No: 722532
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 NAPA AUTO PARTS 00564594 5983-956763 PARTS - STOCK Fleet Operation Fund 63.27 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 NAPA AUTO PARTS 00564595 5983-957471 PARTS - V#3749 Fleet Operation Fund 50.52 2024-10-18 NAPA AUTO PARTS 00564734 5983-957530 PARTS - V3508 Fleet Operation Fund 106.59 2024-10-18 NAPA AUTO PARTS 00564731 5983-957987 PARTS - V2734 Fleet Operation Fund 61.55 Total for Payment No.: 281.93
Payment No: 722370
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 WINDY FAZZI 00564553 24444SEP2024 WLLE TRAINING CONFERENCE General Fund 280.30 Total for Payment No.: 280.30
Payment No: 722448
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 SMART CITY NETWORKS, L.P. 00564631 070-001-09-2024 IT MONTHLY SVCS SEPT2024 Deposit Funds. 278.00 Total for Payment No.: 278.00
Payment No: 722213
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 METLIFE INDIVIDUAL LONG TERM 00564348 19647956OCT2024 BIWEEKLY PR METLIFE LT B2420 Payroll Liability&ClearingAcct
266.60
Total for Payment No.: 266.60
Payment No: 722449
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 SONSRAY MACHINERY LLC 00564270 PSO150676-1 PARTS - V3637 Fleet Operation Fund 264.70 Total for Payment No.: 264.70
Payment No: 722526
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 JAIME PONCIANO 00564515 41251OCT2024 HINT reimbursement for medical General Fund 260.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 260.00
Payment No: 722272
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CRIME SCENE CLEANERS INC 00563689 90126 CLEAN VEH 3695 General Fund 130.00 2024-10-04 CRIME SCENE CLEANERS INC 00563690 90023 CLEAN VEH 3725 General Fund 130.00 Total for Payment No.: 260.00
Payment No: 722095
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 LUKE ERICKSON 00563890 22269SEP2024 TRAVEL REIMB SLI SESSION 6 General Fund 259.00 Total for Payment No.: 259.00
Payment No: 722089
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 ERICA EWING 00563887 31696SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 254.41
Total for Payment No.: 254.41
Payment No: 030940
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 UNITY COURIER SERVICES, INC 00563651 9451 LINK + DELIVERY General Fund 252.47 Total for Payment No.: 252.47
Payment No: 722263
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 BRAVE SPACE THERAPY 00563784 4 BH BRAVE SPACE THERAPY General Fund 250.00 Total for Payment No.: 250.00
Payment No: 722329
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 T-MOBILE USA INC 00563897 9579920667 Tower Dump 2408040011 General Fund 150.00 2024-10-04 T-MOBILE USA INC 00563898 9579133134 Timing Advance 2408050023 General Fund 100.00 Total for Payment No.: 250.00
Payment No: 722368
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 SHAWN S. CURRY 00564663 8422SEP2024 REIMB VAULT OVERCHARGE Cemetery 20.72 2024-10-11 SHAWN S. CURRY 00564663 8422SEP2024 REIMB VAULT OVERCHARGE Cemetery 227.00 Total for Payment No.: 247.72
Payment No: 030915
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MUNISERVICES LLC 00563264 INV06-019447 ACFR RPT FY23-24 DEMOG/ECON General Fund 240.00 Total for Payment No.: 240.00
Payment No: 722308
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 PEACE OFFICERS RESEARCH

ASSOC OF CA
00563678 792342 1st qtr FY25 LDFdues General Fund 240.00 Total for Payment No.: 240.00
Payment No: 722247
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 AJAYKUMAR MANUBHAI 00564029 41258SEP2024 Plumbing Permit BLD24-02194 Building New Dvlpmnt Srvc Fee
230.00
2024-10-04 AJAYKUMAR MANUBHAI 00564029 41258SEP2024 Tech Fee - PC BDIV & Permit General Fund 7.75 Total for Payment No.: 237.75
Payment No: 722094
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 LINDSAY LEBARON 00563889 37976SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 235.49
Total for Payment No.: 235.49
Payment No: 722259
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 BANKSIA LANDSCAPE, INC. 00564091 21557 LANDSCAPING AND AS-NEEDED REPA
Convention Cnt
Maintenance Dis
232.00
Total for Payment No.: 232.00
Payment No: 722467
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 VERIZON WIRELESS 00564384 9974635093 FIRE EMS WIRELESS General Fund 230.46 Total for Payment No.: 230.46
Payment No: 030907
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 JP GRAPHICS INC 00563997 103882 Business Cards - A Gomes Deposit Funds. 229.16 Total for Payment No.: 229.16
Payment No: 722445
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 SCP DISTRIBUTORS LLC 00564403 36142401 POOL ROPE General Fund 229.16 Total for Payment No.: 229.16
Payment No: 030993
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 KINOKUNIYA BOOKSTORES OF
AMERICA CO. LTD
00563758 SJ2030 1231 JUV BK General Fund 22.25
2024-10-04 KINOKUNIYA BOOKSTORES OF 00563754 SJ2029 1241 AD BK General Fund 205.89 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid AMERICA CO. LTD
Total for Payment No.: 228.14
Payment No: 722407
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 IMPERIAL SPRINKLER SUPPLY 00564395 0017856890-001 EXTENDABLE WRENCH General Fund 226.73 Total for Payment No.: 226.73
Payment No: 722124
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 CENTER FOR TRAUMA, ANXIETY, 00563584 8 BH CENTER TRAUMA ANXIETY 9/25 General Fund 225.00 Total for Payment No.: 225.00
Payment No: 722497
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 ALLIED AUTO STORES 00564703 01GJ4388 CREDIT MEMO - PARTS RETURN Fleet Operation Fund -539.32 2024-10-18 ALLIED AUTO STORES 00564705 01FZ1590 CREDIT - PARTS Fleet Operation Fund -30.63 2024-10-18 ALLIED AUTO STORES 00564695 01GJ9250 PARTS - V3273 Fleet Operation Fund 255.37 2024-10-18 ALLIED AUTO STORES 00564702 01CG1791 PARTS - STOCK Fleet Operation Fund 539.32 Total for Payment No.: 224.74
Payment No: 722180
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 SHREDLOGIX INC 00563714 24478 SHREDDING SERVICES General Fund 216.00 Total for Payment No.: 216.00
Payment No: 031087
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 ALL GUARD ALARM SYSTEMS INC 00565151 S128013 FLEET 053-2123-87600 Fleet Operation Fund 85.00 2024-10-18 ALL GUARD ALARM SYSTEMS INC 00564991 A760141 MRTC MONTHLY RADIO 10/1-31/24 Storm Drain 60.00 2024-10-18 ALL GUARD ALARM SYSTEMS INC 00565148 S127867 001-7745-87600-6678

PD GUN RAN
General Fund 70.00
Total for Payment No.: 215.00
Payment No: 722253
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 ANDREW MEROVICH 00564170 1481 CHANGE ORDER #2: ADDITIONAL FU
General Fund 214.50
Total for Payment No.: 214.50
Payment No: 722101
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 RACHEL THOMAS 00563893 3700SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 209.50
Total for Payment No.: 209.50
Payment No: 722096
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MELISSA MORENO 00563891 27274SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 209.50
Total for Payment No.: 209.50
Payment No: 722092
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 KRISTEN ESCAMILLA 00563888 41252SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 209.50
Total for Payment No.: 209.50
Payment No: 722086
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 CAITLIN FRATES 00563886 38622SEP2024 TRAVEL REIMB WLLE TRAINING CON
General Fund 209.50
Total for Payment No.: 209.50
Payment No: 031000
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 MIDWEST TAPE LLC 00563992 506055163 1241 AD DVD General Fund 31.90 2024-10-04 MIDWEST TAPE LLC 00563992 506055163 1233 AD DVD General Fund 60.52 2024-10-04 MIDWEST TAPE LLC 00563990 506023626 1241 AD ABK General Fund 41.44 2024-10-04 MIDWEST TAPE LLC 00563990 506023626 1235 AD DVD General Fund 39.24 2024-10-04 MIDWEST TAPE LLC 00563992 506055163 1241 AD CD General Fund 34.90 Total for Payment No.: 208.00
Payment No: 722098
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MIKE CRESCINI 00563818 10266SEP2024 TRAVEL REIMB INTERNAL AFFAIRS General Fund 206.50 Total for Payment No.: 206.50
Payment No: 722097
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 MIKE CARLETON 00563817 12288SEP2024 TRAVEL REIMB INTERNAL AFFAIRS General Fund 206.50 Total for Payment No.: 206.50
Payment No: 722434
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 REED & GRAHAM INC 00564079 091309 MATERIALS-STREET General Fund 204.75 Total for Payment No.: 204.75
Payment No: 722332
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 TMT ENTERPRISES INC 00564052 21312 MULCH MATERIAL General Fund 203.44 Total for Payment No.: 203.44
Payment No: 722114
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 BANK OF AMERICA 00563776 0015063333 SCSA ACCOUNT ANALYSIS FEE S.C.Stadium Authority Ops
100.15
2024-09-27 BANK OF AMERICA 00563777 0015063332 SCSA ACCOUNT ANALYSIS FEE S.C.Stadium Authority Ops
102.20
Total for Payment No.: 202.35
Payment No: 722283
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 FRONTIER FORD 00564216 280053 PARTS - V#3534 WO#156116 Fleet Operation Fund 125.17 2024-10-04 FRONTIER FORD 00564216 280053 LABOR - V#3534 WO#156116 Fleet Operation Fund 75.75 Total for Payment No.: 200.92
Payment No: 031084
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 WAXIE SANITARY SUPPLY 00564153 82758017 WAXIE SANITARY SUPPLY General Fund 200.42 Total for Payment No.: 200.42
Payment No: 722206
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CARLOS GAONA 00564161 1089SEP2024 FY24/25 TOOL REIMB HOME DEPOT
Fleet Operation Fund 196.43
Total for Payment No.: 196.43
Payment No: 722436
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 RESTORATION FAMILY

COUNSELING
00564327 FD2-2 BH RESTORATION FAM COUNSL
2/25
General Fund 195.00
Total for Payment No.: 195.00
Payment No: 722212
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 MERRILEE SCALISE 00564284 3698SEP2024 TRAVEL REIMB CALIF CLETS USER General Fund 184.00 Total for Payment No.: 184.00
Payment No: 722367
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 SHANNON MOYA 00564459 36950OCT2024 License Renewal FY24-25 Building New Dvlpmnt Srvc Fee
180.00
Total for Payment No.: 180.00
Payment No: 722355
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 FARZAM TONDNEVIS 00564458 38425OCT2024 License Renewal FY24-25 Building New Dvlpmnt Srvc Fee
180.00
Total for Payment No.: 180.00
Payment No: 722360
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 MIA NGUYEN 00564285 40115OCT2024 License Renewal FY24-25 Building New Dvlpmnt Srvc Fee
180.00
Total for Payment No.: 180.00
Payment No: 722562
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 UC REGENTS-UC COOPERATIVE

EXTENSION
00564435 20240930CEP CMPST BINS CEP WORKSHOPS Solid Waste Program 175.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 175.00
Payment No: 722134
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 EAGLE SIGNS AND DESIGNS LLC 00563279 7026 SIGNS General Fund 175.00 Total for Payment No.: 175.00
Payment No: 722356
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 INGRID ANNE FOSTER 00564662 41273SEP2024 REIMB FOUNDATION FEE

OVERCHG
Cemetery 173.00
Total for Payment No.: 173.00
Payment No: 722173
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 RELATIONSHIP THERAPY CENTER 00563215 70055 BH RELATIONSHIP THERAPY CENTER
General Fund 170.00
Total for Payment No.: 170.00
Payment No: 031098
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CLEARSTAR, INC. 00564513 1518942 3 exec background checks General Fund 157.14 Total for Payment No.: 157.14
Payment No: 722556
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 TELEFLEX LLC 00564804 9508429650 LMA SUPREME SIZE 2.5 General Fund 155.91 Total for Payment No.: 155.91
Payment No: 722330
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 TELEFLEX LLC 00564055 9508939607 LMA SUPREME SIZE 1 General Fund 153.78 Total for Payment No.: 153.78
Payment No: 722192
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 TELEFLEX LLC 00563644 9508881938 CATH-GUIDE AIRWAY General Fund 153.55 Total for Payment No.: 153.55
Payment No: 722358
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 JOVAN GROGAN 00564549 39957SEP2024 BLOOMBERG HARVARD CITY

LEADERS
General Fund 150.00
Total for Payment No.: 150.00
Payment No: 722354
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 ELIZABETH KLOTZ 00564546 38001SEP2024 BLOOMBERG HARVARD CITY

LEADERS
General Fund 150.00
Total for Payment No.: 150.00
Payment No: 722223
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CA FRANCHISE TAX BOARD 00564356 09/15/24-09/28/24JO WAGE ATTACHMENT B2420 Payroll Liability&ClearingAcct
150.00
Total for Payment No.: 150.00
Payment No: 722489
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CA FRANCHISE TAX BOARD 00565195 09/29/24-10/12/24JO WAGE ATTACHMENT B2421 Payroll Liability&ClearingAcct
150.00
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 150.00
Payment No: 030971
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CAVENDISH SQUARE PUBLISHING
LLC
00563906 CAL348529I 1231 JUV BK General Fund 143.38
Total for Payment No.: 143.38
Payment No: 722474
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 ZORO TOOLS INC. 00564411 INV14959729 SANITIZING PUMP SPRAYER Cemetery 38.11 2024-10-11 ZORO TOOLS INC. 00564412 INV14959445 CHEMICAL RESISTANT GLOVES Cemetery 23.58 2024-10-11 ZORO TOOLS INC. 00564409 INV14945784 FACESHIELD Cemetery 75.64 Total for Payment No.: 137.33
Payment No: 722458
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 UNIQUE TOWING 00564293 256041 LABOR - WO 156081, V3586 Fleet Operation Fund 130.00 Total for Payment No.: 130.00
Payment No: 722397
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 FAST UNDERCAR SANTA CLARA 00564298 828378 PARTS - V3564 Fleet Operation Fund 7.86 2024-10-11 FAST UNDERCAR SANTA CLARA 00564416 829243 CA BATTERY FEE Fleet Operation Fund 2.18 2024-10-11 FAST UNDERCAR SANTA CLARA 00564416 829243 PARTS - V3286 Fleet Operation Fund 119.01 Total for Payment No.: 129.05
Payment No: 722481
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 JASON THOMAS 00565009 41294OCT2024 MILEAGE REIMB 188 MILES General Fund 125.96 Total for Payment No.: 125.96
Payment No: 722224
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CA FRANCHISE TAX BOARD 00564357 09/15/24-09/28/24JR WAGE ATTACHMENT B2420 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 722220
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CA FRANCHISE TAX BOARD 00564353 09/15/24-09/28/24CB WAGE ATTACHMENT B2420 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 722490
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CA FRANCHISE TAX BOARD 00565196 09/29/24-10/12/24JR WAGE ATTACHMENT B2421 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 722486
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CA FRANCHISE TAX BOARD 00565192 09/29/24-10/12/24CB WAGE ATTACHMENT B2421 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 722382
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 ALLIED AUTO STORES 00564410 01GJ2649 PARTS - V3544 Fleet Operation Fund 123.03 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 123.03
Payment No: 031124
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 MOORE IACOFANO GOLTSMAN, INC 00565012 0088065 Housing Element CDD Operating Grant Fund
120.00
Total for Payment No.: 120.00
Payment No: 722309
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 PEACE OFFICERS RESEARCH

ASSOC OF CA
00563677 453924 1st qtr FY25 member dues General Fund 120.00 Total for Payment No.: 120.00
Payment No: 722108
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 ALHAMBRA & SIERRA SPRINGS 00563254 4973747 083024 WATER SERVICE Fleet Operation Fund 115.30 Total for Payment No.: 115.30
Payment No: 722433
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 RDO EQUIPMENT CO 00564257 P4142974 PARTS - V2953 Fleet Operation Fund 107.79 Total for Payment No.: 107.79
Payment No: 722549
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 SCP DISTRIBUTORS LLC 00564542 36142728 POWDERED CONDITIONER General Fund 107.42 Total for Payment No.: 107.42
Payment No: 030997
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 LINDE GAS & EQUIPMENT INC. 00564039 45308171 CYLINDER RENTAL General Fund 102.67 Total for Payment No.: 102.67
Payment No: 722496
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 ALHAMBRA & SIERRA SPRINGS 00564707 4973747 092724 FLEET WATER SERVICE Fleet Operation Fund 100.25 Total for Payment No.: 100.25
Payment No: 722103
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 THOMAS GRATNY 00563819 1190SEP2024 TRAVEL REIMB MOTOCYCLE

OFFICER
General Fund 98.25
Total for Payment No.: 98.25
Payment No: 722093
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 KWEICHANG WACHHOLZ-YEE 00563816 40897AUG2024 TRAVEL REIMB MOTOCYCLE

OFFICER
General Fund 98.25
Total for Payment No.: 98.25
Payment No: 722088
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 DARYL KING 00563815 37975SEP2024 TRAVEL REIMB MOTOCYCLE

OFFICER
General Fund 98.25
Total for Payment No.: 98.25
Payment No: 722208
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 GABRIEL VALENCIA 00563765 41255SEP2024 DMV Class B Driver Permit Fee Water Utility 98.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 98.00
Payment No: 722204
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 BRYCE TYLER GOERING 00563766 41254SEP2024 DMV Class B Driver Permit Fee Water Utility 98.00 Total for Payment No.: 98.00
Payment No: 722542
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 ROYAL BRASS INC 00564739 00344036 PARTS - V3413 Fleet Operation Fund 97.40 Total for Payment No.: 97.40
Payment No: 722525
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 INSTANT STORAGE SERVICE 00564683 154720 Storage Container General Fund 92.76 Total for Payment No.: 92.76
Payment No: 031002
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 NI GOVERNMENT SERVICES 00563692 24082908551 SATELLITE RADIO FEES General Fund 90.14 Total for Payment No.: 90.14
Payment No: 722390
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 CODE PUBLISHING CO 00564524 GCI0015541 CUSTOM TABS FOR STATUUTORY REF
General Fund 88.00
Total for Payment No.: 88.00
Payment No: 722502
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CDW GOVERNMENT 00565103 AA6IX4J CONFERENCE EQUIPMENT General Fund 84.80 Total for Payment No.: 84.80
Payment No: 722261
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 BETTS TRUCK PARTS 00564201 04P18661 PARTS - V#2900 Fleet Operation Fund 82.15 Total for Payment No.: 82.15
Payment No: 722289
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 HOME DEPOT SUPPLY 00564042 826531915 TIMEMIST General Fund 81.97 Total for Payment No.: 81.97
Payment No: 031122
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 00564881 434692 LEGAL SERVICES -
Total for Payment No.: 76.00
Payment No: 003650
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-30 CAL PERS - PO BOX 1982 00564080 11/26/23-07/06/24 EMPLOYER/EMPLOYEE DED 06613 Payroll Liability&ClearingAcct

27.94 2024-09-30 CAL PERS - PO BOX 1982 00564080 11/26/23-07/06/24 EMPLOYER/EMPLOYEE DED 06613 Payroll Liability&ClearingAcct

47.22 Total for Payment No.: 75.16
Payment No: 722307
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 PACIFIC TELEMANAGEMENT SVCS 00563908 2127083 PD PAY PHONE SERVICE OCT 2024 Information Technology 75.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Service
Total for Payment No.: 75.00
Payment No: 722222
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 CA FRANCHISE TAX BOARD 00564355 09/15/24-09/28/24CG WAGE ATTACHMENT B2420 Payroll Liability&ClearingAcct

75.00 Total for Payment No.: 75.00
Payment No: 722488
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 CA FRANCHISE TAX BOARD 00565194 09/29/24-10/12/24CG WAGE ATTACHMENT B2421 Payroll Liability&ClearingAcct

75.00 Total for Payment No.: 75.00
Payment No: 030947
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 JB TROPHIES 00564154 215002 PLAQUE ENGRAVING General Fund 73.60 Total for Payment No.: 73.60
Payment No: 030998
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 LN CURTIS & SONS 00564056 INV864710 SEO Benningson stadium uni General Fund 71.65 Total for Payment No.: 71.65
Payment No: 722136
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 EQUIFAX CREDIT INFORMATION
SVC
00563251 2062095747 special event officers General Fund 23.21 2024-09-27 EQUIFAX CREDIT INFORMATION 00563251 2062095747 recruiting unit General Fund 34.62 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid SVC
Total for Payment No.: 57.83
Payment No: 722131
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 CRISTINA PFUND 00561938 74429-01 UTILITY

REFUNDA
UTILITY REFUND General Fund 54.08
Total for Payment No.: 54.08
Payment No: 722466
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 VERIZON WIRELESS 00564383 9974635092 FIRE STADIUM WIRELESS General Fund 50.10 Total for Payment No.: 50.10
Payment No: 722110
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 AMN HEALTHCARE LANGUAGE

SERVICES INC
00563200 SIN641587 AMN HEALTHCARE LANG SVCS General Fund 50.00 Total for Payment No.: 50.00
Payment No: 722090
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 GEORGE IRIAS GUERRERO 00563310 40874SEP2024 2024 SEP STATE WTR TEST APPLIC
Water Utility 50.00
Total for Payment No.: 50.00
Payment No: 722392
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 CONSOLIDATED PARTS INC 00564107 5089287 PARTS General Fund 48.30 Total for Payment No.: 48.30
Payment No: 722274
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 D&M TRAFFIC SERVICES 00563748 9592 MARKING PAINT & ACCESSORIES General Fund 116.64 2024-10-04 D&M TRAFFIC SERVICES 00563585 4132 CREDIT MEMO FOR INV 52529 General Fund -69.06 Total for Payment No.: 47.58
Payment No: 722337
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 UNITED PARCEL SERVICE 00564232 00009882E5384A DELIVERY CHARGES General Fund 16.90 2024-10-04 UNITED PARCEL SERVICE 00564232 00009882E5384A DELIVERY CHARGES Water Utility 30.07 Total for Payment No.: 46.97
Payment No: 031055
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 LINDE GAS & EQUIPMENT INC. 00564314 45317009 SERVICE FEE - SHOP Fleet Operation Fund 43.70 2024-10-11 LINDE GAS & EQUIPMENT INC. 00564314 45317009 PAPER INVOICE FEE Fleet Operation Fund 2.18 Total for Payment No.: 45.88
Payment No: 722296
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 KALL8 00563894 E42516073124 MONTHLY Q CARD General Fund 21.03 2024-10-04 KALL8 00563895 E42516083124 MONTHLY Q CARD General Fund 20.72 Total for Payment No.: 41.75
Payment No: 722482
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 KYLIE NARASAKI 00564514 41247OCT2024 reimbursement for livescan General Fund 40.00 Total for Payment No.: 40.00
Payment No: 722420
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 MYERS TIRE SUPPLY 00564316 43513991 PARTS - V3288 Fleet Operation Fund 35.47 Total for Payment No.: 35.47
Payment No: 722197
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 UNITED PARCEL SERVICE 00563952 00009882E5374A DELIVERY CHARGES General Fund 16.90 2024-09-27 UNITED PARCEL SERVICE 00563789 00009882E5364A DELIVERY CHARGES: CITY CLERK General Fund 16.90 Total for Payment No.: 33.80
Payment No: 030977
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 EBSCO INFORMATION SERVICES 00563747 2500296 1241 AD PR General Fund 30.16 Total for Payment No.: 30.16
Payment No: 722378
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 PG&E 00564461 8978316890-2 SEP2024 2024 SEPT 700 LOS ESTEROS Sewer Utility 29.82 Total for Payment No.: 29.82
Payment No: 722342
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 WENDY SPRINGER 00564163 41256SEP2024 PARKS DEPT REFUND General Fund 25.00 Total for Payment No.: 25.00
Payment No: 722409
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 JOHN GRECO 00546043 23267-03 UTILITY
REFUND
UTILITY REFUND General Fund 24.09
Total for Payment No.: 24.09
Payment No: 722428
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 PETERSON CAT 00564242 PC001871943 PARTS - V3253 Fleet Operation Fund 23.93 Total for Payment No.: 23.93
Payment No: 030877
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 BOUND TREE MEDICAL LLC 00563249 85476678 AS MEDICAL SUPPLIES General Fund 20.80 Total for Payment No.: 20.80
Payment No: 031105
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-18 GEOTAB USA 00564712 IN401049 SERVICE PLAN Solid Waste Program 19.75 Total for Payment No.: 19.75
Payment No: 030893
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 GEOTAB USA, INC 00563436 IN396874 SERVICE PRO PLUS PLAN Solid Waste Program 19.75 Total for Payment No.: 19.75
Payment No: 722459
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 UNITED PARCEL SERVICE 00564519 00009882E5394A DELIVERY CHARGES-CITY CLERK General Fund 16.90 Total for Payment No.: 16.90
Payment No: 031032
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-11 COAST COUNTIES TRUCK 00564297 01220647P PARTS - V3365 Fleet Operation Fund 13.42 Total for Payment No.: 13.42
Payment No: 722244
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-10-04 ADI 00563742 PK2YKF01 3/8: PRESS FIT/RECESSED 10PK General Fund 13.08 Total for Payment No.: 13.08
Payment No: 722170
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2024-09-27 OXANA PELC 00563707 57168-08 UTILITY

REFUNDA
Escheat Original CK 713797 General Fund 9.86
Total for Payment No.: 9.86
All Other City Funds Group Total 29,361,218.14
Overall Total 68,856,567.31
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1057 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Action Authorizing the City Manager to Negotiate and Execute Agreement(s) with Vendor(s) for the Purchase of Capacitor Banks with Reactor Switching Devices, Protection and Control Panels, Insulators, and Surge Arresters to be Funded by the Electric Utility Capital Fund

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In November 2019, Silicon Valley Power (SVP) management met to discuss the strategic priorities for SVP and identified that the City of Santa Clara (City) would experience significant electric load growth requiring SVP to develop a capital improvement strategy. Staff determined the need for developing both near-term and long-term strategies to accommodate approved growth and develop the necessary infrastructure plan options.

On October 13, 2020, the City Council authorized the City Manager to execute master service agreements with several engineering consultant firms to support SVP with system expansion, general consulting services, and plan implementation services (RTC # 20-854).

On April 6, 2021, staff presented a comprehensive review of upcoming load growth and capital projects to the City Council as part of the SVP Quarterly Report. The presentation concluded with the next steps, including the preparation of a system growth strategy to be presented at a future City Council meeting.

On September 28, 2021, the City Council accepted SVP’s Three-Year System Growth Plan Strategy (RTC # 21-871). This plan identified $300 million in proposed projects for both near-term and longterm capital improvement projects needed to support anticipated system growth and to replace endof-life equipment for system reliability.

On April 5, 2022, the City Council adopted Resolution # 22-9069 adding new and updated connection and load development fees for SVP (RTC # 22-449). Additionally, on April 19, 2022, the City Council adopted Resolution # 22-9081 adopting the City of Santa Clara fiscal year 2022/23 Municipal Fee Schedule, which included new and updated connection fees and load development fees, effective July 1, 2022 (RTC # 22-99). These fees were further updated for fiscal year 2023/24 by the adoption of Resolution # 23-9221 on April 18, 2023, and for fiscal year 2024/25 by adoption of Resolution # 24 -9316 on April 23, 2024. Such fees and their corresponding increases are intended to maintain fees at cost recovery levels necessary to support electric load growth.

On November 15, 2022 (RTC # 22-1172), the City Council accepted SVP’s System Expansion Plan City of Santa Clara Page 1 of 5 Printed on 11/15/2024
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24-1057 Agenda Date: 11/19/2024
for the California Independent System Operator’s Transmission Planning Process FY2023/24 (SVP System Expansion Plan CAISO TPP FY2023/24). The purpose of this process is to project SVP’s load growth over the next ten years and apply it to an electric system model to simulate load growth impacts on SVP’s electric system.

On May 9, 2023, the City Council adopted Resolution # 23-9223 regarding the City’s intent to issue tax-exempt electric system bonds for reimbursement of expenditures for certain capital improvement projects for SVP (RTC # 23-104), including load growth projects and associated equipment and material purchases.

On July 18, 2023, staff presented an update on these key near-term projects necessary for system growth to the City Council as part of the SVP Quarterly Report (RTC # 23-757). At the same meeting, the City Council approved amendments to several master service agreements, including increases to cumulative maximum compensations (RTC # 23-737).

On September 10, 2024, City Council approved the issuance of electric revenue bonds which provide funding for the large System Expansion Plan projects (RTC # 24-46).

As part of SVP’s ongoing efforts to support these City Council actions, system expansion, and address load growth, a series of purchases have been made and are in progress to ensure that the necessary equipment and materials are delivered to meet project schedules. Significant purchases have already been authorized by the City Council as follows:
· On October 10, 2023, the City Council authorized the purchase of up to 12 high voltage transformers with a total not-to-exceed amount of $81,392,908 (RTC # 23-122). · On May 7, 2024, the City Council authorized the purchase of up to 78 high voltage circuit breakers with a total not-to-exceed amount of $43,700,000 (RTC # 24-35). · On May 28, 2024, the City Council authorized the purchase of high voltage disconnect switches, station service voltage transformers, voltage transformers and capacitive voltage transformers, and combination revenue metering transformers with a total not-to-exceed amount of $20,100,000 (RTC # 24-453).
· On November 12, 2024, the City Council authorized the purchase of control enclosures with protection and control panels and neutral grounding resistors with a total not-to-exceed amount of $14,950,000 (RTC # 24-1056).

DISCUSSION
In alignment with the City Council actions outlined above, staff is now seeking approval to negotiate and execute agreements for the purchase of four types of equipment: (1) Capacitor Banks with Reactive Switch Devices, (2) Protection and Control Panels, (3) Insulators, and (4) Surge Arresters.

Although the formal bidding process has not yet been initiated, staff is requesting authorization now to expedite the process in order to meet project schedules. Staff intends to publish Requests for Bids (RFBs) on the City’s e-procurement system for each of the four procurements by mid-November 2024.

City staff intends to award each procurement in accordance with Section 2.105.140(d) of the Santa Clara City Code (City Code). Under this section, the City may only award to the lowest responsive and responsible bidder who meets all the material specifications. In the event that bids are deemed City of Santa Clara Page 2 of 5 Printed on 11/15/2024
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24-1057 Agenda Date: 11/19/2024
non-responsive or non-responsible, Section 2.105.200 of the City Code authorizes the Purchasing Division Manager to reject all bids and, if appropriate, either prenotice the bid or directly negotiate with vendors on the open market without further notice. Staff will work with the Purchasing Division Manager to ensure any decision to forgo readvertising is in compliance with Section 2.105.200.

Additionally, if no bids are received, Section 2.105.220 of the City Code provides similar authority to acquire the equipment on the open market or to renotice the solicitation.

Description and Quantities
The following tables outline the specific items and quantities required for each of the four procurements to support SVP’s expansion projects:

Table 1: Capacitor Banks with Reactive Switching Devices NRS Qty 60kV Air Insulated Capacitor Bank 6
60kV Reactive Switching Device 6
Table 2: Protection and Control Panels NRS Qty
60kVP&C, Communication and SCADA Panels 37
115kV P&C, Communication and SCADA Panels 32
230kV P&C, Communication and SCADA Panels 18
IT/OT Panels 4
Table 3: Insulators NRS Qty KRS Qty SRS Qty Total
15kV, Porcelain, Station Post Insulator,
Tr205, 110kV Bil, Standard Strength, 3"
B.C. Top, 3" B.C. Bottom
0 6 6 12
69kV, Porcelain, Station Post Insulator,
350kV IL, Extra High Strength, 7" B.C.

Top, 7" B.C. Bottom
0 183 183 366
115kV, Porcelain, Station Post Insulator,
550kV BIL, Extra High Strength, 7" B.C.

Top, 7" B.C. Bottom
0 112 112 224
230kV, Station Post Insulator, 900kV Bil,
2750 # Cantilever Str., Gray, Underhung on "H" Frames
9 0 0 9
230kV, Station Post Insulator, 900kV Bil,
2750 # Cantilever Str., Gray, Upright
36 0 0 36
115kV Station Post Insulator, Polymer.
550kV Bil, 5" B.C., Tr-287, 117"
Creepage, 5000 Lb Cantilever Strength
96 0 0 96
60kV Suspension Insulators 36 123 126 285
115kV Suspension Insulators 48 81 96 225
230kV Suspension Insulators 18 0 0 18
Table 4: Surge Arresters NRS Qty KRS Qty SRS Qty Total
60kV Surge Arrester, Upright Mounting 6 26 24 56
115kV Surge Arrester, Upright Mounting 9 33 15 57
230kV Surge Arrester, Upright6 0 0 6
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Table 4: Surge Arresters NRS Qty KRS Qty SRS Qty Total
60kV Surge Arrester, Upright Mounting 6 26 24 56
115kV Surge Arrester, Upright Mounting 9 33 15 57
230kV Surge Arrester, Upright
Mounting
6 0 0 6
230kV Surge Arrester, Under-hung
Mounting
3 0 0 3
Summary
Subject to compliance with Chapter 2.105 of the City Code, staff is seeking authorization for the City Manager to negotiate and execute agreements and/or purchase orders for: (1) capacitor banks with reactive switching devices, (2) protection and control panels, (3) insulators, and (4) surge arresters, up to a total maximum aggregate amount of $11,000,000, inclusive of applicable taxes. The requested authorization is subject to review and approval as to form of all agreements and/or purchase orders by the City Attorney and the appropriation of funds.

The majority of the total maximum aggregate amount is designated for the capacitor banks and the control panels, with the remaining funds allocated to the insulators and surge arresters.

Delivery Timeline
Deliveries are expected to take place between September 2025 and April 2026. Payments will be based on the successful completion of key milestones, including a minimum retention of 10% of the contract amount until the City’s final acceptance of the equipment.

For capacitor banks and control panels, a five-year warranty period is anticipated to cover parts and labor and will commence upon final acceptance of each unit.

For insulators and surge arresters, a two-year warranty period is anticipated to cover parts and labor and will commence upon final acceptance of each unit.

Additional Quantities
As part of the expansion, SVP may need to purchase additional capacitor banks with reactive switching devices, protection and control panels, insulators, and surge arresters, subject to the maximum compensation limit. If such purchases are necessary, they will be made pursuant to Section 2.105.130 of the City Code, which states “at the discretion of the Purchasing Division Manager, additional quantities may be purchased after the initial award of a contract or purchase order for general services or products. If the purchase of additional quantities or services increases the maximum compensation that exceeds the City Manager’s signature authority set forth in this chapter, or an amount previously approved by the City Council, then City Council approval is required.”

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(2) of Title 14 of the California Code of Regulations as the proposed actions solely involve the purchase of equipment for Northern Receiving Station (NRS), Kifer Receiving Station (KRS), and Scott Receiving Station (SRS).

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FISCAL IMPACT
The amount to be paid to the Vendor(s) under the Agreement(s) is not-to-exceed $11,000,000 for the initial quantity of units noted in Tables 1-4 and an additional $1,650,000 for a 15% contingency of the total contract value. Appropriations are available in the Electric Utility Capital Fund for the three receiving station rebuild and replacement projects - SRS, KRS, and NRS. On September 10, 2024, the City Council approved the issuance of electric revenue bonds which provide funding for the rebuild and replacement projects.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Subject to compliance with Chapter 2.105 of the City Code, review and approval as to form by the City Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute agreement(s) or purchase order(s) with vendors for Capacitor Banks with Reactive Switching Devices, Protection and Control Panels, Insulators, and Surge Arrestors, subject to a total maximum aggregate compensation amount of $11,000,000, plus a fifteen percent (15%) contingency ($1,650,000) for a maximum compensation amount of $12,650,000; and

2. Authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreement(s) and/or purchase order(s), and (b) negotiate and execute amendments to the Agreement(s) for (i) design changes, (ii) any unanticipated issues, (iii) extensions of the term, or (iv) the purchase of additional Capacitor Banks with Reactive Switching Devices, Protection and Control Panels, Insulators and Surge Arresters, subject to the above maximum compensation limit and review and approval as to form by the City Attorney.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1112 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10) that provides a pilot program for training pay for Senior Public Safety Dispatchers who are assigned to train newly hired lateral Public Safety Dispatchers.

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
The City has experienced significant recruitment challenges for the position of Public Safety Dispatcher in the Police Department. Public agencies across the State are experiencing similar recruiting challenges. In the Fiscal Year 2024/25 Adopted Operating Budget, there are 21.0 budgeted Dispatcher positions (16.0 Public Safety Dispatcher and 5.0 Senior Public Safety Dispatcher positions). As of October 2024, the City has 7.0 Public Safety Dispatcher vacancies. The City is continuously recruiting for these positions. While many applications are received, many applicants are screened out during the Police Department’s background process. For this reason, it is essential for those hired to be trained comprehensively by our Senior Public Safety Dispatchers and meet the standards set by the department and the City of Santa Clara.

The City has taken several steps to ensure efficient supervision and operation of the Communications Dispatch Center during the current time. Further, the City has implemented several efforts to attract candidates to apply for the Public Safety Dispatcher positions. This includes, but not limited to: increased emphasis on the benefits of working for the City and Police Department; implementing the Public Safety Dispatcher Retention Bonus Program; implementing the Lateral Public Safety Dispatcher Hiring Incentive Program; and revamping and updating the new employee training program.

Since these efforts have been implemented, the City has hired two lateral Public Safety Dispatchers with an 18-month probationary period and anticipates hiring another lateral Public Safety Dispatcher.

A lateral hire is someone hired into the City as a Public Safety Dispatcher who has experience working as a Public Safety Dispatcher with another agency, and was considered a permanent employee in the Public Safety Dispatcher classification in the other agency. During this period, the employees undergo a rigorous training program and are regularly evaluated to determine if they will succeed in the position.

Currently, employees in the Public Safety Dispatcher classification receive a premium training pay of approximately 5% for actual hours spent training newly hired Public Safety Dispatchers. Given the anticipated influx of employees requiring training, the Department would like to extend the training City of Santa Clara Page 1 of 3 Printed on 11/15/2024
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premium pay to the Senior Public Safety Dispatcher classification for 12 months only when training lateral Dispatchers, and only for time spent training newly hired laterals. Upon the implementation of the Training Pay Pilot Program for Senior Public Safety Dispatchers, these employees will be compensated for their additional responsibilities of training lateral Dispatchers.

To ensure the success of our newly hired Public Safety Dispatchers and the safety and well-being of the community, the City and the Public Safety Non-Sworn Employees Association (Unit 10), reached a Side Letter Agreement to provide a pilot program for a training pay for Senior Public Safety Dispatchers who are assigned to train newly hired lateral Public Safety Dispatchers.

DISCUSSION
The recommended action authorizes the City Manager to execute the Side Letter Agreement that will provide a Training Pay Pilot Program for the premium training pay for Senior Public Safety Dispatchers who are assigned to train newly hired lateral Public Safety Dispatchers. As noted above, employees in the Senior Public Safety Dispatcher classification will be eligible for an approximate 5% premium training pay for actual hours spent training newly hired lateral Public Safety Dispatchers for the 12-month term of the Training Pay Pilot Program.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The cost of providing the pilot program for training pay for Senior Public Safety Dispatchers totals an estimated $23,000, anticipated to be funded by the existing Police Department budget. This estimation assumes three (3) Senior Dispatchers would be training laterals for every hour worked for the twelve (12) month program length. This cost would be spread across two fiscal years based on twelve (12) month program length.

Staff will continue to monitor the Police Department budget and bring forward a budget amendment at year-end, if necessary.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

RECOMMENDATION
Authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10) that provides a pilot program for a City of Santa Clara Page 2 of 3 Printed on 11/15/2024
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training pay for Senior Public Safety who are assigned to train newly hired lateral Public Safety Dispatchers on the terms presented and in a final form approved by the City Attorney.

Reviewed by: Aracely Azevedo, Director of Human Resources Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Side Letter Agreement between the City and Unit 10 (Senior Public Safety Dispatcher Training Premium Pilot Program)
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1094 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Action on the Services Agreement with Bay Pro for Landscaping Services at Water and Sewer Utilities facilities, with a Maximum Compensation Amount of $410,000

COUNCIL PILLAR
Deliver and Enhance High-Quality Efficient Services and Infrastructure

BACKGROUND
The Water and Sewer Utilities Department (Department) is responsible for maintaining landscaping at thirty-two (32) water wells and storage tanks and four (4) sewer pump/lift stations sites. To provide more time for staff to carry out their primary responsibilities, the Department has outsourced the landscaping work over the past five years. The previous agreement expired on June 30, 2024.

Following a Request for Bids (RFB), as described below, the Department entered into a new agreement with Bay Pro with services starting on July 1, 2024. The agreement has an initial term of one year with five one-year options, for a total term of six years. The maximum compensation for the initial year is $60,000 ($53,240 plus $6,760 as contingency for additional services), which falls under the City Manager’s authority. The landscaping work consists of routine landscaping maintenance and supplemental services provided on an as-needed basis.

DISCUSSION
Pursuant to City Code Section 2.105.140(d), a formal Request for Bids (RFB) was conducted as the solicitation method for this procurement with an award to the lowest responsive and responsible bidder.

On February 9, 2024, staff issued the RFB for landscaping services using the City’s e-procurement system. Six bids were received as follows:

Bidder Bid Price
Bay Pro $53,240
BrightView Landscape Services, Inc. $62,000
Falkon Motorsports $75,484
New Image Landscape $79,735
Bayscape Landscape Management $82,360
SJCC+CC $306,462
Staff awarded the contract to Bay Pro as the lowest responsive and responsible bidder. Bay Pro is required to pay applicable prevailing wages for work performed under the contract.

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Having reviewed Bay Pro’s performance and finding it acceptable, staff is now seeking City Council approval to exercise the options to extend the term of the agreement through June 30, 2030, and to increase the maximum compensation by an additional $350,000 for a total maximum compensation of $410,000, inclusive of any price adjustments that may be requested by Bay Pro after the initial year.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15301 of Title 14 of the California Code of Regulations as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

FISCAL IMPACT
The initial twelve (12) month term of the Agreement started on July 1, 2024, and will end on June 30, 2025, with five (5) one-year options to extend the terms of the agreement. The not-to-exceed amount for the initial term is $60,000, allowing for additional maintenance tasks.

The Agreement with Bay Pro includes fixed rates for routine landscape services and supplemental services. Bay Pro may request annual adjustments to the compensation after the initial twelve (12) month term and each anniversary thereafter by an amount no greater than the percentage increase in the Consumer Price Index-Urban Wage Earners and Clerical Workers (Landscaping and Groundskeeping Workers), published by the United States Bureau of Labor Statistics from the immediately preceding calendar year times the rates and charges in effect for the immediately preceding calendar year. Bay Pro must submit a written request to City thirty (30) days prior to the expiration date of the current term.

There is sufficient funding budgeted in the Water and Sewer Utility Funds to cover the current year term. Funding for the new Agreement will be incorporated as part of the annual budget process.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Determine the proposed actions are exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) and of Title 14 of the California Code of Regulations;

2. Authorize the City Manager or designee to negotiate and execute an agreement with Bay Pro (Agreement) to provide for landscaping services at water wells, storage tanks, and sewer pump/lift station sites for up to five years, with a maximum compensation of $410,000, subject to the approval as to form by the City Attorney; and

3. Authorize the City Manager or designee to take any actions as necessary to implement and City of Santa Clara Page 2 of 3 Printed on 11/15/2024
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24-1094 Agenda Date: 11/19/2024
administer the Agreement and to negotiate and execute amendments to the Agreement to (a) increase the maximum compensation amount by $350,000 for a revised maximum compensation amount of $410,000, (b) add or delete services consistent with the scope of services, and (c) exercise up to five one-year options to extend the term of the Agreement through June 30, 2030, subject to appropriation of funds and review and approval as to form by the City Attorney.

Reviewed by: Gary Welling, Director, Water & Sewer Utilities Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Agreement for Services Between the City of Santa Clara and Bay Pro City of Santa Clara Page 3 of 3 Printed on 11/15/2024
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EBIX Insurance No. S200005360

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANT A CLARA, CALIFORNIA,
AND

BAY PRO

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Bay Pro, a California corporation (Contractor). City and Contractor may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."

RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled "Scope of Services";
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by'this reference:

Exhibit A- Scope of Services
Exhibit A 1 - Landscape Inventory
Exhibit A2 - Specifications for Fence Work
Exhibit B - Schedule of Fees
Exhibit C - Insurance Requirements
Exhibit D - Labor Compliance Addendum
Agreement with Bay Pro
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Exhibit E - Notice of Exercise of Option to Extend Agreement Form This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
A. Initial Term. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on July 1, 2024 and extend through June 30, 2025 ("Initial Term").

B. Options to Extend. After the Initial Term, the City reserves the right, at its sole discretion, to extend the term of this Agreement for up to five (5) additional one-year terms through June 30, 2030 ("Option Periods"). The Initial Term and Option Period shall collectively be referred to as "Term". See Exhibit E for Notice of Exercise of Option to Extend Agreement Form.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor's representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

Agreement with Bay Pro
Rev. 07-01-18

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6. COMPENSATION AND PAYMENT
In consideration for Contractor's complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled "SCHEDULE OF FEES." The maximum compensation of this Agreement is set forth in Section 1 of Exhibit B, subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor's expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. · Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days' prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

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10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees Agreement with Bay Pro
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to assist City in meeting City's reporting requirements to the State and other agencies with respect to Contractor's Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney's fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement - including claims of any kind by Contractor's employees or persons contracting with Contractor to perform any portion of the Scope of Services - and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Contractor's obligation to protect, defend, indemnify, and hold harmless in full City and City's employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act ("Act") and/or any other similar federal or state law, Contractor warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor's responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City's review, acceptance nor payments for any of the Services required under this Agreement Agreement with Bay Pro
Rev. 07-01-18

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shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Water and Sewer
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]
And to Contractor addressed as follows:

Bay Pro
Attn: Mr. Anuj Gupta
1670 Berryessa Road
San Jose, CA 95133
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1 :00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to "The Code of the City of Santa Clara, California" ("SCCC"). In particular, Contractor's attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City's Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and Agreement with Bay Pro
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following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City's name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

Agreement with Bay Pro
Rev. 07-01-18
[Signature Block Follows on Next Page]

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The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives. ~ ity Attorney

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
"CITY"

BAY PRO
City Man r
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241 -6771
a California corporation
Dated: 6-19-2024 - ~
By (Signature): Name: ===========if:\===~=================== Anuj Gupta Title: CEO
Principal Place of 1670 Berryessa Road
Business Address: San Jose, CA 95133
Email Address: [email protected]
Telephone: (888) 520-1802
Fax: ~~----------------
Agreement with Bay Pro
Rev. 07-01-18
"CONTRACTOR"

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1. SCOPE OF SERVICES

EXHIBIT A

SCOPE OF SERVICES
Contractor shall furnish all labor, materials, equipment, tools, transportation, and supervision necessary to provide landscaping maintenance, vegetation management, and related services in connection with the City's thirty-two (32) water wells and tank sites and four (4) sewer lift stations.

1.1. Routine Services
For routine landscaping services, Contractor shall perform:

1.1.1. General clean-up;

1.1.2. Trash and debris removal;

1.1.3. Weed abatement;

1.1.4. Clearance trimming;

1.1.5. Deadwooding and trimming of trees, hedges, brush, and vines for optimum plant health as specified in Appendix A 1 (Landscape Inventory); and

1.1.6. Other site-specific requirements set forth in Appendix A 1 (Landscape Inventory).

1.2. Inspection
Upon completion of the first routine landscaping service for each site, a designated City representative will inspect the site to determine if the Services are acceptable or if additional direction is needed.

1.3. Supplemental Services
"Supplemental Services" means those services that are non-routine in nature but are closely related to the services described above. When authorized in writing by the City, Contractor shall preform as-needed supplemental services, including but not limited to:

1.3.1. Removing trees as directed by the City;

1.3.2. Pruning trees as directed by the City;

1.3.3. General site cleanup beyond what is considered routine maintenance;
Agreement with Bay Pro/Exhibit A1-Landscape Inventory
Rev. 07-01-18

Page 9 of 28 ends

1.3.4. Fence installation and repair services in accordance with Figure 1 in Appendix A2;

1.3.5. Installation of new plants and/or trees; and

1.3.6. Adding mulch.

2. SCHEDULE FOR PERFORMANCE

2.1. Maintenance Schedule and Communication
Contractor shall perform the services at the frequency indicated in the Schedule of Site Maintenance Frequency (Exhibit E) of the Exemplar Agreement. Each month, Contractor shall provide the City's Utility Conservation/Efficiency Coordinator a maintenance schedule prior to commencing work. If Contractor anticipates a deviation from the schedule, Contractor must notify the City's Utility Conservation/Efficiency Coordinator a minimum of two (2) working days prior to the previously agreed upon scheduled workday.

2.2. Response Time
For work not meeting the City's requirements, the City will provide Contractor an opportunity to correct the deficient work. The City will send Contractor a written notice describing the deficient work and requesting a meeting. Contractor must respond to the City's notice by the next business day. Work shall be scheduled for completion no later than five (5) business days after the scope of corrective work is defined.

2.3. Hours of Service
Contractor must limit the operation of power tools and mowing to normal business hours (7:00 a.m. - 5:00 p.m. local time, Monday-Friday, excluding holidays) in accordance with the City's noise ordinance.

3. GENERAL REQUIREMENTS

3.1. Sustainability Practices

3.1.1. Contractor must use sustainable electrical equipment for well site work. Due to the size of tank and sewer station sites, the use of electric equipment alone may not be feasible, but is requested, wherever possible.

3.1.2. All services and materials must comply with the California State Division of Industrial Safety Orders and OSHA.

3.1.3. The use of any pesticides or herbicides for vegetation abatement is prohibited.

Agreement with Bay Pro/Exhibit A1-Landscape Inventory
Rev. 07-01-18

Page 10 of 28 ends

3.2. Disposal
Debris and trimmings shall be disposed of offsite and in accordance with local or state regulations, whichever is stricter.

3.3. Safety
Contractor shall observe and abide by all applicable laws, regulations, and requirements in the performance of work.

Agreement with Bay Pro/Exhibit A1-Landscape Inventory
Rev. 07-01-18

Page 11 of 28 ends

APPENDIXA1

LANDSCAPE INVENTORY
Contractor shall perform the services described in Exhibit A (Scope of Services) at the following locations:

Trees
less
than
12"
l..ocations Address DBH
Water Stations
Well 1-02 500 Benton Street
Well 2-02 1540 Market Street
Well 3-02 500 Benton Street 1
Well4 1087 Scott Blvd. @ Benton Street
Well6 255 Saratoga Avenue @ Sutter
Avenue
Well7 1693 Pomeroy Avenue
Well8 3095 Forbes Avenue @ Saratoga
Creek
Well 9-02 3300 Pruneridge Avenue
Well 10 3640 Forest Avenue
Well 12 3277 San Juan Ave. @ Calabazas 2 Blvd.

Agreement with Bay Pro/Exhibit A 1-Landscape Inventory
Rev. 07-01-18
Trees
12-24"
DBH
3 Trees i
greater
than
24" I
DBH Shrubs Vines Site Notes
Yearly prune trees+ prune hard shrubs
y y outside fence @ Railroad Ave. Clear trees
trimminq around site as needed.
y y Maintain ivy @ fence and front junipers +
weed abatement
Clear tree trimming @ exterior fence line +
weed abatement
Weed abatement + clean brush @ fence
y line; maintain common area, including
hards cape
y Weed abatement+ maintain front junipers
& shrubs
Weed abatement + maintain front, long
entry area & back easement; Cypress right
of entry excluded.

Weed abatement & maintenance front long
entry area.

Clean fence line & overhang tree trimmings
y y as needed + weed abatement; exterior
trees excluded.
y Winter: cut carpet roses 12" from ground +
weed abatement
y Yearly tree pruning+ weed abatement

Page 12 ends

Trees
less
than
12"
Locations Address DBH '
Well 13-02 1098 Santa Clara St. @ Main
Street
Well 14 1935 Townsend Avenue
Well 15 657 Hubbard Avenue
Well 16-02 1300 Coleman Avenue@ Brokaw
Road
Well 17-02 3470 Brookdale Drive
Well 18-02 2551 Cabrillo Avenue 3
Well 19 1580 Nelson Court
Well21 3305 Agate Drive 1
Well 22-02 1265 Pomeroy Avenue
Well23 511 Magnolia Lane
Well24 3729 Swallow Wav 1
Well26 802 Laurie Avenue @ Aberdeen
Street
Well28 1005 San Tomas Expressway
Well29 3094 Aspen Drive & Barto Street 6
Well30 1500 Warburton Avenue
Agreement with Bay Pro/Exhibit A 1-Landscape Inventory
Rev. 07-01-18
Trees
12-24"
DBH
13 3
Trees : :
greater
than
24"
DBH Shrubs Vines ' Site Notes
y y Trim tree overhang, ivy removal+ weed
abatement
y Maintain 80 linear feet of ivy as needed +
weed abatement
y y Trim overhang as needed + weed
abatement
3 Weed abatement, Pine cleanup.
y y Cut roses 18" from ground in winter + weed
abatement
Careful maintenance near neighboring
y property. Cut carpet roses 12" from ground
winter quarter. Do not prune Baccharis or
Verbena outside fence. Weed abatement
Winter: cut roses 18" from ground. Weed
2 y abatement. Trees are low-branching
Flowerina Plums.

Yearly prune/shape Arbutus tree+ weed
abatement
Quarterly weed abatement + trim tree
y overhang. Do not prune Baccharis or
Arctostaphvlos outside fence.
y Quarterly shrub trimming as needed +
weed abatement
2 Pruning of Pines + weed abatement
Quarterly weed abatement; yearly juniper
trim
Quarterly weed abatement; mostly barren
site
y y Yearly tree pruning. Shrub trimming as
needed
Tree pruning

Page 13 of 28 ends

Trees
less
than
12"
Locations Address DBH
1802 Agnew Road @ Lafayette Well32 Blvd. 7
Well34 615 Moreland Way
Well35 Lawrence Expwy.@ Calabazas 5 Creek
Downtown 1501 De La Cruz Blvd.@ Brokaw
Tanks Road
Serra Tank 5301 Stevens Creek Blvd. Site
Northside 2339 Giannera Street 1 Tanks
Hetch Hechy 4798 Great America Parkway Connection
Sewer Stations
De La Cruz 3899 De La Cruz Blvd. 14 Lift Station
Rabello
Pump 5601 Lafayette Street
Station
Northside
Pump 4495 North First Street 3
Station
Guadalupe 2502 Seaboard Avenue 2 Chart Station
Agreement with Bay Pro/Exhibit A1-Landscape Inventory
Rev. 07-01-18
Trees I
greater
Trees than
12-24" 24"
DBH DBH Shrubs Vines, Site Notes
Tree pruning. Contractor is required to
4 y maintain area between retaining wall &
sidewalk.

Quarterly weed abatement & clean up
Quarterly weed abatement
Quarterly weed abatement, trim tree
overhanq
Quarterly weed abatement. Do not prune
Oak trees.
y y Quarterly weed abatement 15' on both
sides of driveway inside back fence.
y Quarterly ivy maintenance
y y Prune trees + shrubs. Remove north wall
vines
Quarterly weed abatement to maintain
y entry roadway+ trim brush as needed;
clean site interior. Barren site.

Quarterly weed abatement. Maintain site; 5 tree removal prohibited.

Maintain tree overhang & brush on west
fence; responsibility ends at back green
fence on right.

Page 14 ends

APPENDIXA2

SPECIFICATIONS FOR FENCE WORK
Contractor shall perform fence repair services in accordance with the specifications in Figure 1 below.
• !;! s.

8. 0
b -!.,
1~ Mi;;sll, HI G.l.l)'GE cliAJN UiiK
fA!llllC 'MlH Bi.ACK VINYL l'li'flSH illt
~~ilid:lliH~I~
Wl'IH BLACK \IWYL FINJSH ('IYI',)
·' ---~~
Mm" (1 5/8") OD aRAct eotroo
RAIL
µf---12·
~ W~tl" MA)(. SPACINO (m>,)----'
~J..i'il/J\ilON
Agreement with Bay Pro/Exhibit A2-Specifications for Fence Work Rev. 07-01-18
Wore fil POSTS l,t,ID HMWWARE"
TO 9E BLACK 1/lNYI. flNISI-E> (Tl'?.)
SEOTfON•
e• (1 !!,/l!'J 00 TOP IL (T"rl',)
• ~2 7/6") 00 LIN[
OOND (m>,)
C~CllElE FOO'IIN(l,
CL. A (JOOO PSI) (TYP,)

Page 15 of 28 ends

EXHIBIT B

SCHEDULE OF FEES

1. MAXIMUM COMPENSATION
The maximum amount payable for all materials and services provided under this Agreement shall not exceed Sixty Thousand Dollars ($60,000) during the Initial Term of the Agreement, subject to the annual appropriation of funds. Any additional services or materials requested by the City that would exceed the preceding maximum amount will be addressed in an Amendment to the Agreement.

2. RATES
For Services satisfactorily performed in accordance with this Agreement, the City will pay Contractor a fixed rate per visit for routine maintenance and supplemental services in accordance with Tables 1 and 2, respectively. Contractor will bill City monthly for Services provided during the preceding month on an invoice and in a format approved by City and subject to verification and approval by City. City will pay Contractor within thirty (30) days of City's receipt of an approved invoice. 3 . . PRICE ADJUSTMENT
After the Initial Term, the City reserves the right, at its own sole discretion, to extend the term of this Agreement for up to five (5) additional one-year terms ("Option Periods") pursuant to Section 2.B of the Agreement.

In the event the City elects to exercise options after the Initial Term, price adjustments may be considered by the City. The rates set forth in Tables 1 and 2 may be adjusted effective as of that anniversary and each anniversary thereafter by an amount no greater than the percentage increase in the Consumer Price Index-Urban Wage Earners and Clerical Workers (Landscaping and Groundskeeping Workers), published by the United States Bureau of Labor Statistics from the immediately preceding calendar year times the rates and charges in effect for the immediately preceding calendar year. Contractor must submit a written request to City thirty (30) days prior to the expiration date of the current term.

Agreement with Bay Pro/Exhibit B - Schedule of Fees
Rev. 07-01-18

Page 16 of 28 ends

TABLE 1: ROUTINE MAINTENANCE
Row
# location Address
1 Well 1-02 500 Benton St.
2 Well 2-02 1540 Market St.
3 Well 3-02 500 Benton St.
4 Well 4 1087 Scott Blvd. @ Benton St.
5 Well 6 255 Saratoga Ave. @ Sutter Ave.
6 Well 7 1693 Pomeroy Ave.
7 Well 8 3095 Forbes Ave.
8 Well 9-02 3300 Pruneridge Ave.
9 Well 10 3640 Forest Ave.
10 Well 12 3277 San Juan Ave.@
Calabazas Blvd.
11 Well 13-02 1098 Santa Clara St. @ Main St.
12 Well 14 1935 Townsend Ave.
13 Well 15 657 Hubbard Ave.
14 Well 16-02 1300 Coleman Ave. @ Brokaw
Rd.

Agreement with Bay Pro/Exhibit B - Schedule of Fees
Rev. 07-01-18
Total
Visits
Per Cost Per Extended
Maintenance Frequency Year Visit Price
Monthly (Feb-Jul) / 8 $220.00 $1,760.00 Quarterly (Aug~Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul)/ 8 $165.00 $1,320.00 Quarterly (Auq-Jan) Monthly (Feb-Jul) / 8 $220.00 $1,760.00 Quarterly (Auq-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Auq-Jan) Monthly (Feb-Jul)/ 8 $220.00 $1,760.00 Quarterly (Auq-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Auq-Jan) Monthly (Feb-Jul)/ 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul)/ 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Quarterly 4 $220.00 $880.00
Quarterly 4 $165.00 $660.00

Page 17 of 28 ends

TABLE 1: ROUTINE MAINTENANCE
Row
# Location Address
15 Well 17-02 3470 Brookdale Dr.
16 Well 18-02 2551 Cabrillo Ave.
17 Well 19 1580 Nelson Ct.
18 Well 21 3305 AQate Dr.
19 Well 22-02 1265 Pomeroy Ave.
20 Well 23 511 Magnolia Ln.
21 Well 24 3729 Swallow Wy.
22 Well 26 802 Laurie Ave. ® Aberdeen
23 Well 28 1005 San Tomas Expy.
24 Well 29 3094 Aspen Dr. @ Barto
25 Well 30 1500 Warburton Ave.
26 Well 32 1802 Agnew Rd. @ Lafayette
27 Well 34 615 Moreland Wv.
28 Well 35 Lawrence Expy @ Calabazas
Creek
29 Downtown 1501 De La CrUz Blvd. @
Tanks Brokaw Rd.
30 Serra Tank 5301 Stevens Creek Blvd. Site
31 Northside 2339 Giannera St. Tanks
32 Hetch Hechy 4798 Great America Pkwy. Connection
Agreement with Bay Pro/Exhibit B - Schedule of Fees
Rev. 07-01-18
Total
Visits
Per Cost Per Extended
Maintenance Frequency Year Visit Price
Monthly (Feb-Jul)/ 8 $220.00 $1,760.00 Quarterly (AuQ-Jan) Monthly 12 $165.00 $1,980.00
Quarterly 4 $165.00 $660.00
Quarterly 4 $165.00 $660.00
Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (Aug-Jan) Quarterly 4 $220.00 $880.00
Quarterly 4 $440.00 $1,760.00
Monthly 12 $165.00 $1,980.00
Monthly (Feb-Jul) / 8 $165.00 $1,320.00 Quarterly (AuQ-Jan) Quarterly 4 $165.00 $660.00
Quarterly 4 $165.00 $660.00
Quarterly 4 $220.00 $880.00
Quarterly 4 $330.00 $1,320.00
Quarterly 4 $880.00 $3,520.00
Quarterly 4 $880.00 $3,520.00
Quarterly 4 $220.00 $880.00

Page 18 of 28 ends

TABLE 1: ROUTINE MAINTENANCE
Row
# Location Address
Sewer Stations
33 De La Cruz 3899 De La Cruz Blvd. Lift Station
34 Rabello 5601 Lafayette St. Pump Station
35 Northside 4495 North First St. Pump Station
36 Guadalupe 2502 Seaboard Ave. Chart Station
Total
Agreement with Bay Pro/Exhibit B - Schedule of Fees
Rev. 07-01-18
Total
Visits
Per Cost Per Extended
Maintenance Frequency Year Visit Price
Quarterly 4 $330.00 $1,320.00
Quarterly 4 $880.00 $3,520.00
Quarterly 4 $660.00 $2,640.00
Biannually 2 $330.00 $660.00
$53,240.00

Page 19 of 28 ends

TABLE 2: SUPPLEMENTAL SERVICES
Tree Pruning Services
1 Tree pruning services (less than 12" DBH)
2 Tree pruning services (12"-24" DBH)
3 Tree pruning services (greater than 24" DBH)
Tree Removal Services
4 Tree removal services (less 12" DBH)
5 Tree removal services (12"-24" DBH)
6 Tree removal services (greater than 24"DBH)
Supplemental Services
7 Fence repair per linear foot
8 Planting trees up to #15 (15-gallon) container size
9 Planting shrubs/perennials up to #5 (5-gallon) container size Mulching occurrences at well site frontage: spreading wood chips delivered to site 10 by the City
Agreement with Bay Pro/Exhibit B - Schedule of Fees
Rev. 07-01-18

Page 20 of 28 ends

Unit Cost
$150.00
$400.00
$2,000.00
$1,000.00
$4,000.00
$10,000.00
$150.00
$500.00
$150.00
$250.00 per yard

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE
.1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a "pay on behalf' basis with defense costs payable in addition to policy limits;
b. There shall be no cross-liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,'000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

Agreement with Bay Pro/Exhibit C - Insurance Requirements Rev. 07-01-18

Page 21 of 28 ends

In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated wastes and/or hazardous or regulated materials, Contractor and/or its subcontractors involved in such activities shall provide coverage with a limit of two million dollars ($2,000,000) per accident covering transportation of such materials by the addition to the Business Auto Coverage Policy of Environmental Impairment Endorsement MCS90 or Insurance Services Office endorsement form CA 99 48, which amends the pollution exclusion in the standard Business Automobile Policy to cover pollutants that are in or upon, being transported or towed 9y, being loaded onto, or being unloaded from a covered auto.

C. WORKERS' COMPENSATION

1. Workers' Compensation Insurance Policy as required by statute and employer's liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers' Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor's work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 1 O 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other Agreement with Bay Pro/Exhibit C - Insurance Requirements Rev. 07-01-18

Page 22 of 28 ends

insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

3. Cancellation.

4. a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of nonrenewal.

Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of Agreement with Bay Pro/Exhibit C - Insurance Requirements Rev. 07-01-18

Page 23 of 28 ends

complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City's request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara - Water and Sewer Utilities
P.O. Box 100085- S2 or 1 Ebix Way
Duluth, GA 30096 John's Creek, GA 30097
Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with Bay Pro/Exhibit C - Insurance Requirements Rev. 07-01-18

Page 24 of 28 ends

EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements.

I. Prevailing Wage Requirements

1. Contractor shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov and are on file with the City Clerk's office, which shall be available to any interested party upon request. Contractor is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811-1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required.

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov.

4. Only bona fide apprentices actively enrolled in a California Division of Apprenticeship Standards approved program may be employed .on the project as an apprentice and receive the applicable apprenticeship , prevailing wage rates. Apprentices who are not properly supervised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term "certified payroll" shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Agreement with Bay Pro/Exhibit D - Labor Compliance Addendum Rev. 07-01-18

Page 25 of 28 ends

payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)].

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered "public works contractor'' with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All contractors/subcontractors and related construction services subject to prevailing wage, including but not limited to: trucking, surveying and inspection work must be registered with the Department of Industrial Relations as a "public works contractor". Those you fail to register and maintain their status as a public works contractor shall not be permitted to perform work on the project.

10. Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney's fee relating to such fine.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Agreement with Bay Pro/Exhibit D - Labor Compliance Addendum Rev. 07-01-18

Page 26 of 28 ends

practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor's address indicated for receipt of notices in this Agreement.

K. Enforcement

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Contractor until Contractor has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Contractor until all required documentation is submitted. Any payment by the City despite Contractor's failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

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EXHIBIT E

NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT
AGREEMENT TITLE:

CONTRACTOR:

DATE:

Pursuant to Section _ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

I OPTION NO. #of#

NEW OPTION TERM
I Begin date:

End date:
0 CHANGES IN RA TE OF COMPENSATION
I Percentage change in CPI upon which adjustment is based:

Pursuant to Section _ of the Agreement the rates of compensation are hereby adjusted as follows:
(use attachment if necessary)
I MAXIMUM COMPENSATION for New Option Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor's services and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

Approved as to Form:

GLEN R. GOOGINS
City Attorney
Dated:

JOVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-221 O
Fax: (408) 241-6771
Agreement with Bay Pro/Exhibit E-Notice of Exercise of Option Rev. 07-01-18

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1034 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Action on an Agreement for Services with Grid Subject Matter Experts, LLC to Provide Silicon Valley Power With Consulting and Support Services for North American Reliability Corporation Critical Infrastructure Protection Compliance

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
As a transmission operator registered with the North American Reliability Corporation (NERC), Silicon Valley Power (SVP) is subject to numerous reliability regulations that apply to its operations and specifically to equipment that supports real-time monitoring and control. The real-time operations of SVP’s electric transmission and distribution systems are made possible through the use of a Supervisory Control and Data Acquisition (SCADA) system. Using data points from SVP’s service territory and the California Independent System Operator (CAISO) balancing authority, the SCADA system enables SVP system operators to assess the state of the power grid and make critical operating decisions to ensure reliable electric service to Santa Clara residents and businesses.

Given the critical importance of SCADA in modern control centers, NERC and the Federal Energy Regulatory Commission (FERC) mandate that transmission operators with SCADA systems comply with specific cybersecurity requirements, known as Critical Infrastructure Protection (CIP) standards.

Non-compliance with these standards could result in fines as high as $1 million per day. To ensure compliance, SVP contracted with Grid Subject Matter Experts, LLC (GridSME) in 2018 to assist in the development of a NERC CIP Compliance Program. The agreement is set to expire on December 31, 2024.

DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code, a formal Request for Proposals (RFP) was conducted, with the award recommendation based on “best value.” The RFP for Consulting and Support Services for NERC Critical Infrastructure Compliance - SCADA was published on the City’s e-procurement system. Three proposals were received from the following firms:
· Archer Energy Solutions, LLC
· 1898 Company (a part of Burns & McDonnell)
· Grid Subject Matter Experts, LLC (GridSME)
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24-1034 Agenda Date: 11/19/2024
The proposals were independently evaluated by a three-member evaluation panel against the criteria and weights published in the RFP, including experience, technical capability, proposed solution, and cost. The evaluation panel determined that the GridSME’s proposal provided the best value as they have 20 years of experience in the field and was the only respondent to fully meet the requirements of the RFP. Therefore, staff recommends entering into an agreement with GridSME for consulting and support services for NERC SCADA CIP compliance.

Staff is seeking City Council authorization for the City Manager to execute the proposed agreement with GridSME for an initial five-year term, beginning on January 1, 2025, and ending on December 31, 2029. The agreement has a maximum compensation of $600,000, with GridSME being compensated on a time and materials basis according to the rates specified in the agreement. These rates will remain fixed for the first two years of the agreement, after which they may be adjusted based on the Consumer Price Index, with increases capped at 3% annually.

In addition, staff is seeking City Council authorization for the City Manager to negotiate and execute amendments to the agreement to (1) add or delete services consistent with the scope of services, (2) authorize rate adjustments of no greater than 3% annually, (3) extend the term by three additional years through December 31, 2032, and (4) increase the maximum compensation by up to $400,000 for a total maximum compensation of $1,000,000 over the eight-year term. Approval of these recommendations will ensure continuity and allow for changes in the levels of service required to ensure compliance with NERC CIP requirements.

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(a)(5) of Title 14 of the California Code of Regulations as the proposed work to be performed is administrative and will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
The maximum compensation for the initial five-year term under the proposed Agreement with GridSME is $600,000. Sufficient funds are available in the FY 2024/25 Operating Budget in the Electric Utility Operating Fund.

Funds required for this agreement in future years will be included in proposed budgets for the corresponding years.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, or by email to: [email protected] < mailto:[email protected]>.

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24-1034 Agenda Date: 11/19/2024

RECOMMENDATION

1. Authorize the City Manager or designee to execute an agreement with Grid Subject Matter Experts, LLC (Agreement) to provide North American Reliability Corporation (NERC) compliance services and Supervisory Control and Data Acquisition (SCADA) system support for a term starting on January 1, 2025 and ending on December 31, 2029, with a maximum compensation of $600,000, to be funded by Electric Utility Fund, subject to the approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement to (a) add or delete services consistent with the scope of services, (b) adjust rates by up to 3% annually, (c) extend the term for up to three additional years, (d) make other no cost or term extension amendments, and (e) increase the maximum compensation by up to $400,000 for a total maximum compensation of $1,000,000 over an eight-year period through December 31, 2032, subject to the appropriation of funds and approval as to form by the City Attorney.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proposed Agreement with GridSME, LLC
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AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

GRID SUBJECT MATTER EXPERTS, LLC

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Grid Subject Matter Experts, LLC (GridSME) a Delaware Limited Liability Company, (Contractor). City and Contractor may be referred to individually as a "Party" or collectively as the "Parties."

RECITALS
A. City desires to secure the services ("Services") more fully described in this Agreement, in Exhibit A, entitled "Scope of Services";
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required Services and goods of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such Services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions of this Agreement and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A - Scope of Services
Exhibit B - Schedule of Fees and Payment Provisions
Exhibit C - Insurance Requirements
Exhibit D - Sample Work Authorization Form
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, Agreement with Grid Subject Matter Experts, LLC
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whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on January 1, 2025 and terminate on December 31, 2029 ("Initial Term").

B. After the Initial Term, City reserves the right, at its sole discretion, to extend the term of this Agreement for up to three (3) additional years through December 31, 2032 ("Option Periods") in such increments as determined by City. Such extensions of term shall be authorized through an Amendment to this Agreement executed by the Parties. The Initial Term and Option Periods shall collectively be referred to as "Term".

3. SCOPE OF SERVICES AND PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
In addition to those warranties contained in Exhibit A, Contractor expressly warrants that all Services and materials covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions applicable to this Agreement.

Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services or materials at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace Services or materials, City may make corrections or replace Services or materials and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR- STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor's representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

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6. COMPENSATION AND PAYMENT
In consideration for Contractor's complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled "SCHEDULE OF FEES AND PAYMENT PROVISIONS." The maximum compensation of this Agreement is six hundred thousand dollars ($600,000), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services including any taxes. All Services performed or supplies, materials and equipment provided in excess of the maximum compensation shall be at Contractor's expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days' prior written notice to Contractor.

8. Termination for Default. If either Party fails to perform any of its material obligations under this Agreement and fails to cure such default within thirty (30) days of written notice by the other Party, in addition to all other remedies provided by law, the non-defaulting Party may terminate this Agreement immediately upon written notice to the defaulting Party.

In the event of termination for default, the City will only pay Contactor for those Services which City determines are satisfactorily performed in accordance with the Agreement.

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12. OWNERSHIP OF MATERIAL
Except for pre-existing intellectual property of Contractor and/or Contractor intellectual property that is embedded in any work product furnished by Contractor hereunder, all material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for non-Servicerelated work, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the Term and for four (4) years from the date of final payment for Services or goods provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor no more than once per year upon reasonable notice and Agreement with Grid Subject Matter Experts, LLC
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within reasonable times. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City's reporting requirements to the State and other agencies with respect to Contractor's Services hereunder.

D. The total aggregate liability of Contractor and its subsidiaries, officers, employees and agents to City, its City Council, commissions, officers, employees, volunteers and agents and their insurers, collectively, for all claims (direct and third-party), damages, losses, expenses, costs, and liabilities of any kind arising out of this Agreement, whether such arise from a breach of contract; a defense, indemnification, or hold harmless obligation; warranty; tort, including negligence; strict liability; or otherwise, shall be limited to four (4) times the maximum compensation paid in Section 6, as amended; provided however, this limit shall not be less than the maximum compensation in Section 6, as amended. Notwithstanding the foregoing, the foregoing liability limitation shall not apply in the case of (i) Agreement with Grid Subject Matter Experts, LLC
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15. INSURANCE REQUIREMENTS
During the Term, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Each party agrees that waiver by the other of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City's review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Silicon Valley Power
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected] and
[email protected]
And to Contractor addressed as follows:

Grid Subject Matter Experts, LLC
145 Parkshore Drive, Suite 140,
Folsom, CA 95630
[email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1 :00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

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(http ://sa ntacla raca. gov /home/showd ocume nt?id =58299).

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City's name, insignia, or emblem, or distribute any information related to Services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

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24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

26. PREVAILING WAGE
In the event the Services require payment of prevailing wage, Contractor shall comply, and ensure its subcontractors comply with Exhibit D.

Contractor certifies that it is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as Section 16000 et seq. of Title 8 of the California Code of Regulations, Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure by Contractor or its employees, agents, contractors, and subcontractors to comply with the prevailing wage laws.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

Approved as to Form:

GLEN R. GOGGINS
City Attorney

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Dated:
"CITY"
--------------
JOVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

GRID SUBJECT MATTER EXPERTS
a Delaware Limited Liability Company
Dated: 9/13/2024
By (Signature): c~s
Agreement with Grid Subject Matter @mf§~Il~0"-- Page 8 of 30 Rev. 07-01-18
UUl,U::t1yr r t:.I IVt;IUtJC::: IU. t CI £ ... LU0-0 ... 0U-tO 1 '-'-C..JC/"\-C.JC'+ I C.:JU:::1/'"V'\;J Name: Matt Barnes
Title: CEO
Principal Place of 145 Parkshore Drive, Suite 140, Folsom, CA Business Address: 95630
------- -------- --- Em a i I Address: [email protected] Telephone: (916) 800-4545
"CONTRACTOR"
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SECTION 1. GENERAL

EXHIBIT A

SCOPE OF SERVICES
Contractor shall provide all necessary supervision, labor, and services to provide support services for the Supervisory Control and Data Acquisition (SCADA) and North America Electric Reliability Corporation (NERC) Critical Infrastructure Protection (CIP) compliance for the City of Santa Clara Electric Utility, Silicon Valley Power (SVP) including consideration of Information Technology (IT) and Operational Technology (OT) practices.

SECTION 2. SPECIFIC WORK REQUIREMENTS

2.1 SCADA System
Contractor shall be responsible for providing the as-needed SCADA support and maintenance services to ensure the SCADA system is and remains compliant with NERC CIP requirements, including but not limited to:

2.1.1 Provide support for the SCADA system when issues arise.

2.1.2 Address system issues promptly and prepare the SCADA system for any new or upcoming regulatory changes.

2.1.3 Perform SCADA patch installations and document baseline changes in accordance with CIP-007 and CIP-010 requirements and identify any issues associated with future system enhancements

2.1.4 Provide WECC/NERC audit support related to the SCADA system;

2.2 CIP-004 Training Maintenance
Contractor shall provide CIP-004 Training Maintenance, including:

2.2.1 Provide as-needed training updates to support SVP's compliance with CIP004 using platform approved by SVP.

2.2.2 Keep the training up to date and relevant to SVP's operations.

2.3 New CIP Compliance Requirements
Contractor shall provide support for implementation of new CIP Compliance Requirements, including:

2.3.1 Support and guidance to ensure the SCADA system achieves compliance with any new NERC Standards requirements.

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2.3.2 Support and help guide SVP's compliance with any new GIP Standards.

2.4 Annual NERC CIP-010 Vulnerability Assessment

2.4.1 Upon request of SVP, Contractor will provide SVP with a cybervulnerability assessment (Vulnerability Assessment). The assessment will focus on:

2.4.1.1 Cyber-security best practices and consider all applicable NERC GIP requirements.

2.4.1.2 Critical Cyber systems physically located at SVP's control center, as well as assessment of any cyber systems that directly interact with the control center to the extent those systems could impact the control center.

2.4.1.3 Evaluation of other critical cyber systems that are relied on by SVP.

2.4.2 Contractor shall complete and document the Vulnerability Assessment no more than 15 months from the date of the last assessment.

2.4.3 Contractor may be requested to perform future Vulnerability Assessment if authorized pursuant to the process in Section 6 (Authorization of Services)
SECTION 3. SPECIAL REQUIREMENTS

3.1 Definitions

3.1.1 SVP Critical Infrastructure Protection Senior Manager (SVP GIP Sr.

Manager): A single senior management official with overall authority and responsibility for leading and managing implementation of and continuing adherence to the requirements within the NERC GIP Standards.

3.1.2 Security Incident: A Security Incident is defined as (a) any breach event or known vulnerability or potential security flaw in the product delivered, or proposed to be delivered, to City and (b) any event perpetrated, or attempted, by any employee, contractor, or other provider working on behalf of Contractor delivering services to City, including, but is not limited to, unauthorized disclosure of non-public information, unauthorized remote or local use of subject product, unauthorized changes to product or to any other City system, product crashing due to third-party interference, embedded malware, or opening of unauthorized/undisclosed communication channels.

3.1.3 Banned Vendors or Product: Banned vendors or products are deemed to pose a threat to the U.S. bulk power system (BPS) or Bulk Electric Agreement with Grid Subject Matter Experts, LLC
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3.2 Notification of Security Incident

3.2.1 Contractor shall notify City immediately by email, whenever a Security Incident occurs.

3.2.2 Anytime Contractor becomes aware of a Security Incident, Contractor must provide notice by email to City contact person identified in this Agreement and the SVP CIP Sr. Manager, as soon as possible, but no more than five (5) business days after discovery. The notice shall include the date and time of the Security Incident occurrence (or the approximate date and time of the occurrence if the actual date and time of the occurrence is not precisely known) and a detailed summary of the facts and circumstances of the Security Incident, including a description of (a) how the Security Incident occurred (e.g., a precise description of the reason for the system failure (root cause analysis) to the extent known - interim reports are allowable), (b) the nature, type, and scope of the Security Incident including which products or system(s) that may be impacted, (c) the scope of City information known or reasonably believed to have been disclosed, and (d) the measures taken or planned to address and remedy the occurrence to prevent the same or a similar event from occurring in the future.

3.2.3 Contractor shall provide written updates of the notice to City addressing any new facts and circumstances learned after the initial written notice is provided and shall provide such updates within a reasonable time after learning of those new facts and circumstances. Contractor shall cooperate with City in City's efforts to determine the risk, if any, to the BES posed by the Security Incident, including providing additional information regarding the Security Incident upon request from City.

3.2.4 Contractor shall ensure a confirmation of receipt is received by the City for all initial and follow-up communication regarding the Security Incident.

3.3 Coordination of Responses Related to Security Incident

3.3.1 Development and Implementation of a Security Incident Response Plan

3.3.1.1 To the extent practicable, Contractor shall share any documentation (policies, plan, and procedures), and any updates to such documentation, to address Security Incidents ("Response Plan") in place to mitigate the harmful effects of Security Incidents and addressing and remedying the
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3.3.1.2 Contractor shall provide City access to inspect its Response Plan. The Response Plan should align with the best practices consistent with the contingency planning requirements of National Institute of Standards and Technology (NIST) Special Publication 800-61 Rev. 2, NIST Special Publication 800-53 Rev. 4, CP-1 through CP-13 and the incident response
requirements of NIST Special Publication 800-53 Rev. 4, IR-1 through IR-10 as those standards may be amended from time to time.

3.3.1.3 As soon as practicable, understanding time is of the essence, upon learning of a Security Incident related to the products and services provided to City by Contractor, Contractor shall notify City of that implementation by contacting the CIP Senior Manager, at [email protected], and SVP Systems Support at
[email protected].

3.3.2 Prevention of Recurrence. As soon as practicable, understanding time is of the essence, Contractor shall provide recommendations, action plans, and/or mitigating controls to City on actions that City may take to assist in the prevention of recurrence, as applicable or appropriate.

3.3.3 Notification to Affected Parties. Contractor will, at its sole cost and expense, assist and cooperate with City with respect to any investigation of a Security Incident, to the extent the Security Incident involves or arises from Contractor-provided products or services, disclosures to affected parties, and other remedial measures as requested by City in connection with a Security Incident or required under any applicable laws related to a Security Incident, to the extent necessary.

3.4 Verification of Software Integrity and Authenticity of Patches

3.4.1 Hardware, Firmware, Software, and Patch Integrity and Authenticity:

Contractor shall comply with SVP's CIP-010 Policy and Procedure as it may be amended from time to time regarding the verification of the identity of the patch source and the integrity of the software obtained from the source.

3.4.2 Viruses, Firmware and Malware: Contractor shall make commercially reasonable efforts to investigate whether computer viruses or malware are present in any software or patches before providing such software or patches to City.

3.4.3 Computer Viruses and Malware: Contractor shall warrant that it has no knowledge of any computer viruses or malware coded or introduced into Agreement with Grid Subject Matter Experts, LLC
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uu1..,u::,1y11 CIIVt:IUIJC IU . IC./ L'"+"'-U -O"+OU-+O I ;J-O.JCM-C;JC'"'t I C..JU;::,/'V'\;J any software or patches, and Contractor will not insert any code which would have the effect of disabling or otherwise shutting down all or a portion of such software or damaging information or functionality.

3.4.4 Remedies. If a virus or other malware is found to have been coded or otherwise introduced as a result of Contractor's product, service, actions, or negligence, Contractor shall immediately, and at its own cost take all necessary remedial action and provide assistance to City to eliminate the virus or other malware throughout City's information networks, computer systems, and information systems, regardless of whether such systems or networks are operated by or on behalf of City; and restoring previous functionality of the affected device, system, or product.

3.5 Controls for Remote Access
Contractor directly, or through any of their affiliates, subcontractors or service providers, connecting to City's systems or networks shall agree to comply with the following protective measures:

3.5.1 In the course of furnishing products and services to City under the Agreement, Contractor shall not access, and shall not permit Contractor personnel to access City property, systems, or networks or City information without City's prior express written authorization. Such written authorization may subsequently be revoked by City at any time in City's sole discretion. Further, any Contractor personnel access shall be consistent with, and in no case exceed the scope of, any such approval granted by City. All City authorized connectivity or attempted connectivity to City's systems or networks shall be in conformity with City's security policies, including, but not limited to, those policies used to address the NERC CIP reliability standards, as may be amended from time to time.

3.5.2 Contractor shall maintain controls designed to protect City-issued credentials and shall ensure that network devices have encryption enabled for network authentication to prevent possible exposure of City-issued credentials.

3.5.3 Prior to using any virtual private network or other device to simultaneously connect machines on any City system or network to any machines on any Contractor or third-party systems, Contractor shall:

3.5.3.1 Provide City with the full name of each individual who uses any such remote access method and the phone number and email address at which the individual may be reached while using the remote access method, and

3.5.3.2 Agree that any computer used by Contractor personnel to remotely access any City system or network will not
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simultaneously access the Internet or any other third-party system or network while logged on to City systems or networks.

3.5.4 Contractor shall ensure that City-issued credentials issued to Contractor personnel for accessing City networks are not shared between Contractor personnel.

3.5.5 Contractor shall recommend any additional protective measures to address the security of remote and onsite access to City Information, City systems and networks, and City property.

3.6 Contractor Notification of Remote or Onsite Access Revocation

3.6.1 Contractor shall immediately take all steps necessary to remove Contractor personnel's access to any City Information, systems, networks, or property at such time when:

3.6.1.1 Any Contractor personnel no longer requires such access in order to furnish the services or products provided by Contractor under the Agreement;

3.6.1.2 Any Contractor personnel is terminated or suspended or his or her employment otherwise ends; or

3.6.1.3 Contractor reasonably believes any Contractor personnel poses a threat to the safe working environment at or to any City property, including to employees, customers, buildings, assets, systems, networks, trade secrets, confidential data, and/or employee or City Information.

3.6.2 Contractor shall notify City, no later than close of business on the same day as the day termination or change set forth in this section, occurs.

Additionally, Contractor will notify City by contacting the GIP Senior Manager, at [email protected], and SVP Systems Support at [email protected], upon removal of access to City Information as well as City property, systems, and networks.

3. 7 Contractor Cybersecurity Policy: Contractor shall provide to City its cybersecurity policy and implement and comply with that cybersecurity policy.

3.8 Return or Destruction of City Information: Upon completion of the delivery of the products and services to be provided under this Agreement, or at any time upon City's request, Contractor will return to City all hardware and removable media provided by City containing City Information. If the hardware or removable media containing City Information is owned by Contractor or a third-party, a statement detailing the destruction method used and the data sets involved, the date of destruction, and the entity or individual who performed the destruction will be sent to a designated City security representative within fifteen (15) calendar days after Agreement with Grid Subject Matter Experts, LLC
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UU\.,U~l!:'I I C.IIVt:IUf.JC IU. f C.f 4'"t£UD-O"tOU-"tO I ;.J-D.JCM-C.;JC't I C..JU::Jl"\l"\;.J completion of the delivery of the products and services to be provided under this Agreement, or at any time upon City's request.

3.9 Audit Rights: City or its third-party designee may, but is not obligated to, perform audits and security tests of Contractor's IT or systems environment and procedural controls to determine Contractor's compliance with the system, network, data, and information security requirements of this Agreement. Contractor shall provide all information reasonably requested by City in connection with any such audits and shall provide reasonable access and assistance to City upon request. Contractor will comply, within reasonable timeframes at its own cost and expense, with all reasonable recommendations that result from such inspections, tests, and audits.

3.10 Regulatory Examinations: Contractor agrees that any regulator or other governmental entity with jurisdiction over City and its affiliates, including but not limited to the North American Electric Reliability Corporation (NERC) and Western Electricity Coordinating Council (WECC), may examine Contractor's activities relating to the performance of its obligations under this Agreement to the extent such authority is granted to such entities under the law. Contractor shall promptly cooperate with and provide all information reasonably requested by the regulator or other governmental entity in connection with any such examination and provide reasonable assistance and access to all equipment, records, networks, and systems requested by the regulator or other governmental entity. Contractor shall comply with all reasonable recommendations that result from such regulatory examinations within reasonable timeframes. The foregoing cooperation and assistance will be rendered at Contractor's then-current time and materials rates, subject to the process in Section 6.

SECTION 4. CONTRACTOR PERSONNEL

4.1 Project Manager:

4.1.1 Contractor must designate one ( 1) Project Manager to communicate with the City during performance of Services. The Project Manager is the designated point of contact for the City to communicate tasks and receive feedback.

4.1.2 A separate project manager may be designated for specific Work Authorizations, but the Project Manager defined in Section 4.1.1 will have ultimate responsibility for communications.

4.1.3 The Project Manager must be capable of communicating effectively with City staff.

4.2 Staffing
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4.2.1 Contractor shall be responsible for its employees' professional and technical competence and will select appropriate individuals who are qualified, certified, and/or licensed to perform the assigned task.

4.2.2 Contractor shall inform City immediately of any change in key personnel assigned to this agreement. Contractor shall submit the resumes and other qualifications of the proposed replacement employee(s) to City for review and approval.

4.2.3 City may reasonably request reassignment of key staff, including the Project Manager. In the event of a request, Contractor shall submit the resumes and other qualifications of proposed replacement employee(s) to City for review and approval.

4.3 Employee Training

4.3.1 At Contractor's sole cost and expense, Contractor shall provide recurring, periodic (no less than annual) training to its employees (including subconsultants or subcontractors) appropriate to the duties and responsibilities of each employee.

4.3.2 Training shall follow Contractor's standard policies and procedures and shall be in compliance with all applicable federal, state, and local laws.

4.3.3 At the City's request, Contractor shall submit copies of training records for its employees.

SECTION 5. ADDITIONAL REQUIREMENTS

5.1 Contractor shall be responsible for providing the following, as required for the

5.2 Services:

5.1.1 5.1.2

5.1.3 Reports

5.2.1 5.2.2

5.2.3 Supervision and administrative support
Program and project management services
Subconsultant and subcontractor management
Contractor shall provide regular cost, schedule, and status updates on Services performed during the Term.

Depending on work activity associated with the Services, status updates may be required daily, weekly, or monthly at the direction of City.

Contractor shall provide all reports in electronic format and hard copy if requested by the City.

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UU\.,U;::,1y11 CIIVt::IUt,Jt:: IU. ( Cf L&f-LUD-O&f-OU-&f-0 I ;J-D.JCl"\-C;JD&f- I C.JU::,l'V'\;J SECTION 6. AUTHORIZATION OF SERVICES

6.1 When Services other than those specified in Section 2.1 are required, City will notify Contractor to provide a proposal for Services. City will provide a description of the Services required and any other relevant information (Work Request). This Section is not applicable to the Services described in Section 2.1.

6.2 Proposal. Contractor shall prepare and submit a proposal (Proposal) for each Work Request that includes:

6.2.1 A work plan that includes a detailed description by task of the services to be performed.

6.2.2 A project timeline/schedule with discussion on any activities that may impact the project timeline/schedule.

6.2.3 A list of Contractor's personnel and subcontractors

6.2.4 Any required drawings or documents.

6.2.5 A list of City responsibilities.

6.2.6 An itemized cost proposal showing hours and hourly rates by position as listed in Exhibit B for both Contractor and subcontractor personnel if applicable.

6.2.7 All submitted pricing shall be in accordance with the rates authorized in Exhibit B of this Agreement and the Proposal shall include sufficient information for the City to determine that rates are in accordance with the Agreement.

6.2.8 Costs for any additional equipment, parts, or services required for completion of Services as detailed in the Work Request and in Contractor's Proposal but not reflected in the Contractor's cost proposal shall be the sole responsibility of the Contractor and at no additional cost to the City.

6.2.9 The City will review the Proposal, and may elect to approve it, reject it, or use it as a basis for further negotiations with Contractor.

6.2.10 Contractor must submit a revised Proposal to the City based upon such negotiations.

6.3 Work Authorization:

6.3.1 If the completion of the services in the Proposal will not result in total costs under this Agreement exceeding the maximum compensation in Section 6 of the Agreement (when combined with all previously authorized Services Agreement with Grid Subject Matter Experts, LLC
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including those tasks in Section 2.1 ), the City may authorize Services as set forth in this Section.

6.3.2 For Proposals with a total cost exceeding $50,000, Work Authorizations shall be issued in substantially the same format as Exhibit D ("Work Authorization"). Each Work Authorization shall describe the services and deliverables the Contractor must provide, the time limit within which the Contractor must complete the service and deliverables, and the compensation for the additional services.

6.3.3 Subject to the terms and conditions of this Agreement, Contractor and City will negotiate the specific scope and requirements of each Work Authorization.

6.3.4 Each Work Authorization shall have a Purchase Order attached to it. A Purchase Order ("Purchase Order") is a document issued by the City of Santa Clara Finance Department which will reference the terms and conditions of this Agreement and serves as final approval for each Work Authorization.

6.3.5 For Proposals with a total cost less than $50,000, a signed Work Authorization is not required. The City will issue a Purchase Order authorizing services and the Purchase Order will serve as the Work Authorization.

6.3.6 Only the Assistant Director of the Electric Utility, Electric Utility Chief Operating Officer, or Chief Electric Utility Officer may, on behalf of the City, execute a Work Authorization.

6.4 Changes to Work Authorization:

6.4.1 Contractor shall notify the City immediately when a situation occurs that may result in a change to the total project cost or specific line items in a Work Authorization or Purchase Order. Contractor shall provide the reason for the change specific to each Work Authorization or Purchase Order.

6.4.2 In the event that unanticipated issues result in costs that exceed the total of the Work Authorization or Purchase Order or changes to line items in a Purchase Order, Contractor shall submit to the City an updated Proposal for review and approval from the City in advance of performing any additional services. The City will issue a new or amended Work Authorization (if required pursuant to Section 6.3.2) or Purchase Order (as applicable) to authorize such additional services.

6.5 A Work Authorization must be consistent with - and cannot alter - the terms and conditions of this Agreement. The terms and conditions of this Agreement shall prevail over any and all terms and conditions contained in a Proposal or Work Agreement with Grid Subject Matter Experts, LLC
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Authorization - even if the Proposal or Work Authorization expressly states that it is intended to control. Any conflicting terms and conditions in a Work Authorization are invalid and unenforceable.

6.6 Each Work Authorization and Purchase shall be incorporated into the Agreement by reference and subject to its terms and conditions and the Services contained therein shall be included within the Services.

6.7 If Contractor begins services or fails to dispute a Purchase Order within three (3) business days, Contractor is assumed to have accepted the terms of the Purchase Order.

6.8 The City (through the individuals listed in Section 6.3.6 or, in the case of Purchase Orders, the Finance Department) may terminate a Work Authorization or Purchase Order for convenience with ten (10) days prior written notice to Contractor. In such event, the Contractor shall have no further rights hereunder, except that Contractor shall be paid for all Services adequately rendered prior to such termination.

6.9 Proposals, pricing, quotes, and invoices are not confidential and will not be treated as confidential even if marked confidential when submitted.

6.10 Contractor -shall not initiate service~ and the City will not compensate Contractor until the City has (1) executed the Work Authorization for such services, when applicable, (2) issued a Purchase Order, and (3) directed the Contractor to perform services.

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EXHIBIT B

SCHEDULE OF FEES AND PAYMENT PROVISIONS
SECTION 1. MAXIMUM COMPENSATION

1.1 The maximum compensation payable to Contractor during the Term shall not exceed the amount in Section 6 of this Agreement.

1.2 The City does not guarantee a minimum compensation under this Agreement.

SECTION 2. RATES

2.1 Rates. Contractor shall submit Proposals and invoice all Services at the rates listed in Appendix B1 (Rates) attached and incorporated by reference.

2.2 Rates listed in Appendix B1 are fully burdened and will remain fixed for the first two (2) years of the Agreement. Such rates include all travel, per-diem and any out-ofpocket expenses. Contractor will not invoice any other costs as part of this Agreement.

2.3 Rate Increase. Rates shall be firm for the first two years of the Contract Term. After the first two years, rates may be negotiated no more than once annually. Contractor shall notify the City ninety (90) days in advance of any proposed rate increase. Any rate increases are subject to approval by the City and must be substantiated by the Contractor to the satisfaction of the City. All rate adjustments must be approved by the City through an amendment to this Agreement. Annual rate increase requests shall be based on the percentage change in the Consumer Price Index (CPI) for all Urban Consumers (CPI-U), U.S. City Average, All Items, not seasonally adjusted, for the most recent 12-month period, as published by the Bureau of Labor Statistics (BLS). Requests for increases that exceed 3% will not be considered by the City.

References to alternate rates in quotes that have not been separately authorized pursuant to this section are not approved.

2.4 Reimbursable Expenses: There are no reimbursable expenses under this Agreement.

SECTION 3. _PAYMENT PROVISIONS

3.1 Contractor shall provide an invoice to the City on a monthly basis for Services completed in the preceding month. The invoice must include the following information:

3.1.1 Invoice Number, Purchase Order Number (if applicable), and Invoice Period.

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3.1.2 Current amount due with a time and materials breakdown: titles, hours, hourly rates, and any City approved reimbursable expenses itemized with supporting documentation.

3.1.3 Each invoice shall provide sufficient detail for City to verify that the rates listed in Appendix 81 are charged.

3.2 Pre-Payment. City shall not be required to pay a deposit or any other form of prepayment prior to Contractor beginning the Services.

3.3 Payment Limited to Satisfactory Work. Contractor is not entitled to any payments until the City concludes that the Services and/or any furnished deliverables have been satisfactorily performed.

3.4 Recalculation. The City may recalculate and pay invoices based on the rates established in this Agreement.

3.5 Payment. If there are no discrepancies or deficiencies in the submitted invoice and Contractor has submitted all required certified payroll, City shall process the invoice for payment.

3.6 Confidential. Invoices are not confidential, even if marked as confidential when submitted.

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uu1...ru::ii1y1 I Cl IVC:::IU!JC IU. IC I ~'+.c:.uo-o .... ou-to I .J-O.JC:./"'\-C;JO .... I C.JU::J/"'\M..J Resource Level
CEO or Executive
APPENDIX B1 TO EXHIBIT B
RATES
Vice President, Principal/Lead Consultant
Director
Senior Consultant, Senior Engineer, Senior Project Manager, Senior Technician, Manager
Implementation Lead, Specialist, Technical Analyst,
Engineer, Project Manager, Technical Writer
Associate Specialist, Associate Analyst, Associate Engineer, Project Coordinator
Engineering Intern/Technician, Technical Data Analyst
Administrative Support
Agreement with Grid Subject Matter Experts, LLC
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Hourly Bill
Rate
$350
$310
$280
$250
$225
$200
$175
$125

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EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, during the period of performance of the Agreement and for twentyfour (24) months after the end of the term at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Contractor's insurance with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a "pay on behalf' basis with defense costs payable in addition to policy limits;
b. There shall be no cross-liability exclusion which precludes coverage for claims or suits by one insured against another;
c. Coverage shall be written on an occurrence form; and d. Coverage shall apply separately to each insured against whom a claim is made, or a suit is brought, except with respect to the limits of liability.

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UUl,U~1y1 I c::., IVCIU~C IU, f C::. I £ .... £vc-o .... ou-to I ;J-CJC.M.-C.;JC't I C.JU::J/"V"\;J B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos. Coverage shall be written on an as occurrence form.

C. WORKERS' COMPENSATION

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. UMBRELLA/EXCESS LIABILITY
Umbrella or Excess Liability insurance policy with a minimum each occurrence and aggregate limit of not less than five million dollars ($5,000,000). Such coverage must include, as scheduled policies, the employers liability insurance, commercial general liability insurance (including completed operations) and automobile liability insurance described above. The coverage under the Umbrella or Excess policy shall be at least as broad as the underlying coverage and shall otherwise follow form.

E. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Contractor. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than two million dollars ($2,000,000) per claim and two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney's Office. Coverage provided under a claims made policy form must be carried for two (2) years after completion of all Work.

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F. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor's insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of nonrenewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation.

In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non-renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

G. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

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Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

H. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City's approval as to adequacy of the insurance protection.

I. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement. Upon City's request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of . this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

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uu .... u::i1y11 C:.ltVt:::IUfJC IU. IC.I £'+£.UD-O"+OU-"tCJ ,~-DJC:./"'\-C."'C'+ I C..JU::J/"V"\~ EBIX Inc.

City of Santa Clara Electric Department
P.O. Box 100085 - S2 or 1 Ebix Way
Duluth, GA 30096 John's Creek, GA 30097
Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]

QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

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UUl..U::t1y1 I Cl IVCIUl,Jt:: IU, IC/ L.'""t£UD-O&f-OU-"t0 I .J-O.JCl"\-C:.JD"'t I C:.JU::,Mf"\;,J

EXHIBIT D

SAMPLE WORK AUTHORIZATION FORM
This work authorization ("Work Authorization") is made pursuant to the Agreement for Service between the City of Santa Clara and Grid Subject Matter Experts, LLC ("Agreement"). This Work Authorization is governed by the provisions of the Agreement and is hereby incorporated into that Agreement by reference. All Services shall be using the terms and rates included in the Agreement. In the event of any inconsistency between the terms and conditions of the Work Authorization and the Agreement, the terms and conditions of the Agreement shall govern and control.

PART A: GENERAL INFORMATION
WORK AUTHORIZATION D Original
NUMBER: D First Revised
Contract No. D Second Revised
D Other
Contractor Name/Address:
~xpiration Date of Agreement:

Contractor's Project Manager: Name: Email:

City's Project Manager Name: Email:

Period of Performance for this Start Date: Expected Completion Date:

Work Authorization:

Maximum Compensation of Agreement:

Previously Committed Funds:

Available Funds
Maximum Compensation for this Work Authorization
Remaining Available Funds
Sufficient funds are available in Fund #:
(to be completed by City)
Contractor Representative Name (Print)
Contractor Representative Signature
Contractor Representative Signature Date
Citv Project Manager Name (Print}
Authorized City Representative (Print)
City Representative Signature
City Representative Signature Date
* Authorized City Representatives include Electric Utility Assistant Director, Chief Electric Utility Operatinq Officer, Chief Electric Utilitv Officer
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uu1,,,u:::.l!:4II C:.IIVCIUI.JC 1u. I C:I £"1-LUD-O"I-OU-"1-0 I ~-c.;,cM-C:~C'"t I c:..;,u:::,l"\f"\~ PART B: SERVICES TO BE PERFORMED

1. REVISED WORK AUTHORIZATION
0 No
D If yes, provide a brief description of the change(s).

2. SCOPE OF SERVICES TO BE PERFORMED
The Contractor shall perform the service(s) described below in accordance with all of the terms and conditions of the Agreement. (Insert a detailed Scope of Services below or attach as a separate file.) Scope of Services and cost proposal shall meet all of the provisions of Section 6 of Exhibit A and Section 2 of Exhibit B.

3. COMPENSATION
a. Basis of Compensation: D Time & Materials
b. · Payment Schedule:
0 Monthly
c. Payment Terms. Provide payment terms below or attach as a separate file.

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Certificate Of Completion
Envelope Id: 7E72420B848D4615B3EAE5B41 E309AA5
Subject: Please Docusign This Document - SVP Updated MSA for CIP Services Source Envelope:

Document Pages: 30
Certificate Pages: 4
AutoNav: Enabled
Envelopeld Stamping: Enabled
Signatures: 1
Initials: 0
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
9/13/2024 8:57:40 AM
Signer Events
Matt Barnes
[email protected]
CEO
Grid Subject Matter Experts, LLC
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Accepted: 9/13/2024 10: 13:29 AM
ID: c49568f2-7584-4692-8324-5bcad5629144
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Holder: Sara Rhodes
[email protected]
Signature
1,,:-;•b~s L 1osu 111rra9E•o.-
Signature Adoption: Pre-selected Style
Using IP Address: 97.94.148.170
Signature
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Electronic Record and Signature Disclosure
Status: Completed
Envelope Originator:

Sara Rhodes
145 Parkshore Drive
Suite 140
Folsom, CA 95630
[email protected]
IP Address: 64-207.219.137
Location : DocuSign
Timestamp
DocuSign·
Sent: 9/13/2024 8:58:27 AM
Viewed: 9/13/2024 10:13:30 AM
Signed : 9/13/2024 10:13:49 AM
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9/13/2024 8:58:28 AM
9/13/2024 10: 13:30 AM
9/13/2024 10: 13:49 AM
9/13/2024 10: 13:49 AM
Timestamps
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1038 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00423) for 1309 Alviso Street

COUNCIL PILLAR
Promote and Enhance Economic Housing and Transportation Development

BACKGROUND
Property owners, Alison and Matthew Jackman, request a Historical Preservation Agreement (Mills Act Contract) (File No. PLN24-00423) for the property located at 1309 Alviso Street. Enacted in 1972, the California Mills Act legislation grants participating local governments the authority to enter into contracts with owners of qualified historic properties who actively participate in the restoration and maintenance of their historic properties while receiving property tax relief. Santa Clara participates in the Mills Act Program. A requirement of the Mills Act Contract is that the building must be a qualified structure, listed on either a local, State, or National register. The property is currently listed on the City’s Historic Resource Inventory (HRI) for age and the architectural integrity of the residential structure.

The subject property is a 6,098 square-foot lot located on the northeast corner of Alviso Street and Harrison Street. Constructed in 1890, the existing residence on the property is a 1,027 square foot three-bedroom, one-bathroom, one-story residence designed in the Queen Anne architectural style.

There is a detached garage on-site. There is also a detached 570 square foot one-bedroom, onebathroom Accessory Dwelling Unit (ADU) that was approved in 2021 (PLN21-15367).

The property owners submitted the requisite application, including a historic survey (Department of Parks and Recreation DPR 523A Form), a Statement of Justification for the request, and a 10-Year Restoration and Maintenance Plan for evaluation of the proposed workplan to restore, rehabilitate, and maintain the property.

The proposed Mills Act Contract with 10-Year Restoration and Maintenance Plan and supporting documents were presented to the Historical and Landmarks Commission (HLC), included here as Attachments 1 and 2 respectively, and reviewed at the October 3, 2024 HLC meeting. Following review of the application, staff report and public testimony, the HLC unanimously recommended that the City Council approve the Mills Act Contract and adopt the 10-Year Restoration and Maintenance Plan for 1309 Alviso Street.

DISCUSSION
The Mills Act Program allows a qualified property owner to receive a potential property tax reduction and use that savings to assist in offsetting the costs to rehabilitate, restore, and maintain their City of Santa Clara Page 1 of 3 Printed on 11/15/2024
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24-1038 Agenda Date: 11/19/2024
property. To qualify for this program, the property and/or building must be listed on either a local, State, or National register. The property must also have a plan to restore and rehabilitate the property.

A DPR 523A Form was prepared by Richard Brandi in August 2024, assessing the historical significance of the property based on National and State (California) Register criteria and the City’s local criteria for significance. The evaluator found the structure at 1309 Alviso Street to be in overall good condition. The evaluators concluded that the property continues to retain enough of its historic character and appearance to be recognizable as a historic resource and to convey the reason for its significance as a Historically Significant Property on the City’s HRI.

The property owners submitted a Statement of Justification and 10-Year Plan for restoration and maintenance of the property. The Plan includes repairing the front porch and windows, exterior painting, replacing the gutters, and installing a HVAC system. The property owners will obtain Significant Property Alteration permits for the work described in the Plan as required by the Historic Preservation Ordinance (Chapter 18.130).

Staff finds that the work proposed in the 10-Year Restoration and Maintenance Plan adheres to the Secretary of Interior’s Standards for Rehabilitation. The proposed improvements, and the owner’s statement of justification, support the preservation, protection, and maintenance of a locally designated significant structure.

This is one of five Mills Act Contracts on track for Council approval this year out of the allowed 10.

ENVIRONMENTAL REVIEW
The Mills Act program is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15331 of the CEQA Guidelines (Historical Resource Restoration / Rehabilitation). This exemption consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (“SOI Standards”). The Project will result in the restoration and rehabilitation of the 1903 structure consistent with the SOI Standards.

FISCAL IMPACT
The amount of the property tax reduction depends upon the property, location, size, and comparable properties in the area. Currently, the assessed value of the property is approximately $1,260,941 (06/30/2024 information) and the annual property tax is approximately $14,706 (2024/25 value) (Source: Santa Clara County Assessor’s Office). The City receives approximately 10% of the base property tax. The Mills Act Contract tax reduction is based on an income capitalization method (ICM) calculation based on the average monthly rent, average maintenance costs, and an amortization schedule to arrive at a reduced appraisal value resulting in lower property taxes. The anticipated tax reduction would be 20% to 70% based on the County’s evaluation of the property’s age, condition, and local market value factors in accordance with the formula set by state law. Based on the latest information available, the estimated annual fiscal impact to the City for this individual Mills Act Contract would be a decrease of property tax revenue in the range of $294 to $1,029. The actual future fiscal impact may be greater due to the reassessment of property value by the County upon transfer of ownership.

City of Santa Clara Page 2 of 3 Printed on 11/15/2024
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24-1038 Agenda Date: 11/19/2024
This is the third Mills Act contract request in 2024.

This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
No public notices are required for this item. Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource Restoration / Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1309 Alviso Street.

Reviewed by: Reena Brilliot, Acting Director, Community Development Department Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Mills Act Contract, Property Description, Primary Record, Standards of Rehabilitation, 10-Year Restoration Plan

2. Staff Report from Historical and Landmarks Commission meeting of October 3, 2024

3. Statement of Justification
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Historic Property Preservation Agreement/1309 Alviso Street Typed: 09/06/2024

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RECORD WITHOUT FEE
PURSUANT TO GOV'T CODE SECTION 6103
Recording Requested by:

Office of the City Attorney
City of Santa Clara, California
When Recorded, Mail to:

Office of the City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Form per Gov't Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER'S USE]

HISTORIC PROPERTY PRESERVATION AGREEMENT
This Agreement, (herein, "Agreement"), is made and entered into this ___ day of ___________, 2024, ("Effective Date"), by and between Alison Jackman and Matthew Jackman, owners of certain real property located at 1309 Alviso Street (“OWNERS”) and the City of Santa Clara, California, a chartered California municipal corporation with its primary business address at 1500 Warburton Avenue, Santa Clara, California 95050 ("CITY"). CITY and OWNERS may be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."
A. Recitals.
(1) California Government Code Section 50280, et seq. authorizes the CITY to enter into a contract with the OWNERS of qualified Historical Property to provide for the use, maintenance, and restoration of such Historical Property so as to retain its characteristics as property of historical significance.
(2) OWNERS possesses fee title in and to that certain real property, together with associated structures and improvements thereon, shown on the 2021 Santa Clara County Property Tax Rolls as Assessors' Parcel Number 269-06-062, and generally located at the street address 1309 Alviso Street, in the City of Santa Clara ("Historic Property"). A legal description of the Historic Property is attached hereto as "Legal Description," marked as "Exhibit "A," and incorporated herein by reference.
(3) The Historic Property is on the City of Santa Clara Architecturally or Historically Significant Properties list. OWNERS submitted a Mills Act Proposal to City on May 15, 2024.

The Proposal included a Primary Record from the State of California’s Department of Parks and Recreation. A true and correct copy of the Proposal is attached to this Agreement as “Exhibit B”. (4) CITY and OWNERS, for their mutual benefit, now desire to enter into this Agreement both to protect and preserve the characteristics of historical significance of the Historic Property and to qualify the Historic Property for an assessment of valuation pursuant to Section 439.2 of the California Revenue and Taxation Code.

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B. Agreement.

NOW, THEREFORE, CITY and OWNERS, in consideration of the mutual covenants and conditions set forth herein, do hereby agree as follows:
(1) Effective Date and Term of Agreement. The term of this Agreement shall commence on the effective date of this Agreement and shall remain in effect for a term of ten (10) years thereafter. Each year upon the anniversary of the effective date, such term will automatically be extended as provided in paragraph 2, below.
(2) Renewal.
(a) Each year on the anniversary of the effective date of this Agreement, ("renewal date"), one (1) year shall automatically be added to the term of this Agreement unless notice of nonrenewal is mailed as provided herein.
(b) If either the OWNERS or CITY desires in any year not to renew the Agreement, OWNERS or CITY shall serve written notice of nonrenewal of the Agreement. Unless such notice is served by OWNERS to CITY at least ninety (90) days prior to the annual renewal date, or served by CITY to OWNERS at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the balance of the remaining term of the Agreement as provided herein.
(c) OWNERS may make a written protest of a nonrenewal notice issued by CITY. CITY may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to OWNERS of nonrenewal. If either CITY or OWNERS serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, from either original execution date or the last renewal date of the Agreement, whichever is applicable.
(3) Standards for Historical Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions:
(a) OWNERS shall preserve and maintain the characteristics of historical significance of the Historic Property. "The Secretary of the Interior's Standards for Rehabilitation," marked as “Exhibit C” to this agreement, and incorporated herein by this reference, contains a list of those minimum standards and conditions for maintenance, use, and preservation of the Historic Property, which shall apply to such property throughout the term of this Agreement.
(b) OWNERS shall, when necessary or as determined by the Director of Planning and Inspection, restore and rehabilitate the property to conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, the United States Secretary of the Interior Standards for Rehabilitation and the California Historical Building Code and in accordance with the attached schedule of potential home improvements, drafted by the OWNERS and approved by the City Council, attached hereto as "The Description of the Preservation and Restoration Efforts," marked as “Exhibit D” to this agreement, and incorporated herein by this reference.

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(c) OWNERS shall allow, and CITY requires, that after five (5) years, and every five (5) years thereafter, an inspection of the property’s interior and exterior shall be conducted by a party appointed by CITY, to determine OWNERS’ continued compliance with the terms of this Agreement. OWNERS acknowledge that the required inspections of the interior and exterior of the property were conducted prior to the effective date of this Agreement. (4) Provision for Information.
(a) OWNERS hereby agree to furnish CITY with any and all information requested by the CITY to determine compliance with the terms and provisions of this Agreement. (b) It shall be the duty of the OWNERS to keep and preserve, for the term of the Agreement, all records as may be necessary to determine the eligibility of the property involved, and the OWNERS compliance with the terms and provisions of this Agreement, including, but not limited to blueprints, permits, historical and/or architectural review approvals, and schedules of potential home improvements drafted by the OWNERS and approved by the City Council.
(5) Cancellation.
(a) CITY, following a duly noticed public hearing as set forth in California Government Code Section 50280, et seq., shall cancel this Agreement or bring an action in court to enforce this Agreement if it determines any one of the following:
(i) the OWNERS breached any of the terms or conditions of this Agreement; or
(ii) the OWNERS have allowed the property to deteriorate to the point that it no longer meets standards for a qualified historic property. (b) CITY may also cancel this Agreement if it determines that:
(i) the OWNERS have allowed the property to deteriorate to the point that it no longer meets building standards of the City Code and the codes it incorporates by reference, including, but not limited to, the Uniform Housing Code, the California Historical Building Code, the California Fire Code, and the Uniform Code for the Abatement of Dangerous Buildings or; (ii) the OWNERS have not complied with any other local, State, or federal laws and regulations.

(iii) the OWNERS have failed to restore or rehabilitate the property in the manner specified in subparagraph 3(b) of this Agreement. (c) In the event of cancellation, OWNERS shall pay those cancellation fees set forth in California Government Code Section 50280, et seq. As an alternative to cancellation, OWNERS may bring an action in court to enforce the Agreement. (6) No Waiver of Breach.
(a) No waiver by CITY of any breach under this Agreement shall be deemed to be a waiver of any other subsequent breach. CITY does not waive any claim of breach by Historic Property Preservation Agreement/1309 Alviso Street Typed: 09/06/2024

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OWNERS if CITY does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for under the terms of this Agreement or in the City's laws and regulations are available to the City.
(7) Mediation.
(a) Any controversies between OWNERS and CITY regarding the construction or application of this Agreement, and claim arising out of this contract or its breach, shall be submitted to mediation upon the written request of one party after the service of that request on the other party.
(b) If a dispute arises under this contract, either party may demand mediation by filing a written demand with the other party.
(c) The parties may agree on one mediator. If they cannot agree on one mediator, there shall be three: one named in writing by each of the parties within five days after demand for mediation is given, and a third chosen by the two appointed. Should either party refuse or neglect to join in the appointment of the mediator(s) or to furnish the mediator(s) with any papers or information demanded, the mediator(s) may proceed ex parte. (d) A hearing on the matter to be arbitrated shall take place before the mediator(s) in the city of Santa Clara, County of Santa Clara, State of California, at the time and place selected by the mediator(s). The mediator(s) shall select the time and place promptly and shall give party written notice of the time and place at least fifteen (15) days before the date selected. At the hearing, any relevant evidence may be presented by either party, and the formal rules of evidence applicable to judicial proceedings shall not govern. Evidence may be admitted or excluded in the sole discretion of the mediator(s). The mediator(s) shall hear and determine the matter and shall execute and acknowledge the award in writing and cause a copy of the writing to be delivered to each of the parties.
(e) The submission of a dispute to the mediator(s) and the rendering of a decision by the mediator(s) shall be a condition precedent to any right of legal action on the dispute.

A judgment confirming the award may be given by any Superior Court having jurisdiction, or that Court may vacate, modify, or correct the award in accordance with the prevailing provisions of the California Mediation Act.
(f) Each party shall bear their own cost(s) of mediation. (8) Binding Effect of Agreement.
(a) The OWNERS hereby subjects the Historic Property described in Exhibit "A" hereto to the covenants, reservations, and restrictions as set forth in this Agreement. CITY and OWNERS hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon the OWNERS successors and assigns in title or interest to the Historic Property. Each and every contract, deed, or other instrument hereinafter executed, covering, encumbering, or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Agreement, regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed, or other instrument.

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(b) CITY and OWNERS hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land in that OWNERS’ legal interest in the Historic Property. (c) CITY and OWNERS hereby further declare their understanding and intent that the benefit of such covenants, reservations, and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Historic Property for the benefit of the CITY, public (which includes, but is not limited to the benefit to the public street generally located at 1309 Alviso Street), and OWNERS.
(9) Notice.
(a) Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto.

CITY: City of Santa Clara
Attn: City Clerk
1500 Warburton Avenue
Santa Clara, CA 95050
OWNERS: Alison Jackman and Matthew Jackman
1309 Alviso Street
Santa Clara, CA 95050
(b) Prior to entering a contract for sale of the Historic Property, OWNERS shall give thirty (30) days notice to the CITY and it shall be provided at the address of the respective parties as specified above or at any other address as may be later specified by the parties hereto. (10) No Partnership or Joint Enterprise Created. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns; nor shall such terms, provisions, or conditions cause them to be considered joint ventures or members of any joint enterprise. (11) Hold Harmless and Indemnification. To the extent permitted by law, OWNERS agree to protect, defend, hold harmless and indemnify CITY, its City Council, commissions, officers, agents, and employees from and against any claim, injury, liability, loss, cost, and/or expense or damage, however same may be caused, including all costs and reasonable attorney's fees in providing a defense to any claim arising there from for which OWNERS shall become legally liable arising from OWNERS’ acts, errors, or omissions with respect to or in any way connected with this Agreement.
(12) Attorneys' Fees. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney's fees to be fixed by the court, in addition to costs and other relief ordered by the court.
(13) Restrictive Covenants Binding. All of the agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to Historic Property Preservation Agreement/1309 Alviso Street Typed: 09/06/2024

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the benefit of the parties herein, their heirs, successors, legal representatives, assigns and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner pursuant to this Agreement.
(14) Mills Act Historic Property Contract Application Requirements. An application for a Mills Act Historic Property Contract shall be made through the Planning Division and shall include the following:
a. a Historic Resources Inventory form;
b. the description of the preservation or restoration efforts to be undertaken as referenced in paragraph 3 (b) as Exhibit "D";
c. a statement of justification for the Mills Act Historic Property designation and reassessment; and,
d. the Mills Act Historic Property Contract filing fee pursuant to paragraph 17. (15) Mills Act Historic Property Contract Approval. Based upon the Historical and Landmarks Commission's ("Commission") review of the Mills Act Historic Property Contract criteria and recommendation to Council, and based upon the recommendation and approval by Council, a Mills Act Historic Property Contract may be entered into with OWNERS. The decision of the City Council shall be final and conclusive in the matter. (16) Recordation and Notice. No later than twenty (20) days after the parties execute and enter into this Agreement, the CITY shall cause this Agreement to be recorded in the office of the County Recorder of the County of Santa Clara.
(17) Fees. The Planning Department may collect such Mills Act Historic Property Contract application fee of $8,735.80 (eight thousand, seven hundred, and thirty-five dollars and eighty cents), or other fees for the administration of this contract as are authorized from time to time by the City Council. Such fees do not exceed the reasonable cost of providing the service for which these fees are charged. OWNERS shall pay the County Recorder's Office recordation fees for recordation of this Mills Act Historic Property Contract and the recordation of the OWNERS updated Historic Resources Inventory form.
(18) Ordinary Maintenance. Nothing in this contract shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature in or on any Historic Property covered by this contract that does not involve a change in design, material, or external appearance thereof, nor does this contract prevent the construction, reconstruction, alteration, restoration, demolition, or removal of any such external architectural feature when the Director of Planning and Inspection determines that such action is required for the public safety due to an unsafe or dangerous condition which cannot be rectified through the use of the California Historical Building Code and when such architectural feature can be replaced according to the Secretary of Interior's Standards.
(19) California Historical Building Code. The California Historical Building Code ("CHBC") provides alternative building regulations for the rehabilitation, preservation, restoration, or relocation of structures designated as Historic Properties. The CITY's building Historic Property Preservation Agreement/1309 Alviso Street Typed: 09/06/2024

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permit procedure shall be utilized for any Historic Property which is subject to the provisions of this Agreement, except as otherwise provided in this Agreement or the CHBC. Nothing in this Agreement shall be deemed to prevent any fire, building, health, or safety official from enforcing laws, ordinances, rules, regulations, and standards to protect the health, safety, welfare, and property of the OWNERS or occupants of the Historic Property or the public. (20) Conservation Easements.
(a) Conservation easements on the facades of the Historical Property may be acquired by the CITY, or on the CITY's behalf, by a nonprofit group designated by the CITY through purchase, donation, or condemnation pursuant to California Civil Code Section 815. (b) The OWNERS, occupant, or other person in actual charge of the Historical Property shall keep in good repair all of the exterior portions of the Historic Property, and all interior portions thereof whose maintenance is necessary to prevent deterioration and decay of any exterior architectural feature.
(c) It shall be the duty of the Director of Planning and Building Inspection to enforce this section.
(21) Severability. If any section, sentence, clause, or phrase of this Agreement is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, or by subsequent preemptive legislation, such decision shall not affect the validity and enforceability of the remaining provisions or portions of this Agreement. CITY and OWNERS hereby declare that they would have adopted this Agreement, and each section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases may be declared invalid or unconstitutional. (22) Integrated Agreement - Totality of Agreement. This Agreement embodies the agreement between CITY and OWNERS and its terms and conditions. No other understanding, agreements, or conversations, or otherwise, with any officer, agent, or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY. (23) Captions. The captions of the various sections, paragraphs and subparagraphs are for convenience only and shall not be considered or referred to in resolving questions of interpretation.
(24) Statutes and Law Governing Contract. This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. (25) Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto.

Historic Property Preservation Agreement/1309 Alviso Street Typed: 09/06/2024

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IN WITNESS WHEREOF, CITY and OWNERS have executed this Agreement on the day and year first written above.

CITY OF SANTA CLARA, CALIFORNIA,
a chartered California municipal corporation
APPROVED AS TO FORM:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
Alison Jackman and Matthew Jackman
Owners of 1309 Alviso Street
By: __________________________________
Alison Jackman and Matthew Jackman
1309 Alviso Street
Santa Clara, CA 95050
“OWNERS”
Exhibits:

A – Property Description
B – Primary Record
C – Standards for Rehabilitation
D – Restoration Schedule
Exhibit “A” - Legal Property Descrip�on:
1309 Alviso Street, Santa Clara, CA 95050 (Mills Act
Applica�on)
APN: 269-06-062

REAL PROPERTY IN THE CITY OF SANTA CLARA, COUNTY OF SANTA CLARA, STTE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

COMMENCING AT INTERSECTION OF THE NORTHEASTERLY LINE OF ALVISO STREET, 60 FEET WIDE WITH NORTHWESTERLY LINE OF HARRISON STREET, 70 FEET WIDE; THENCE N. 23 DEG. 56'30” W. ALONG THE SAID NORTHEASTERLY LINE OF ALVISO STREET, 30.01 FEET; THENCE ON A CURVE WITH A RADIUS OF 3O.OO FEET DEFLECTING TO THE LEFT FROM A TANGENT BEARING S. 23 DEG. 56'30”E. THROUGH A CENTRAL ANGLE OF 90 DEG. 01'OO'" AN ARC DISTANCE OF 47.13 FEET, TO THE SAID NORTHWESTERLY LINE OF HARRISON STREET; THENCE 5. 66 DEG. 02'30" W.

ALONG SAID NORTHWESTERLY LINE OF HARRISON STREET, 30.01 FEET, TO THE POINT OF COMMENCEMENT.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI #
PRIMARY RECORD Trinomial
NRHP Status Code
Other Listings
Review Code Reviewer Date

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P1. Other Identifier:
*P2. Location:  Not for Publication ✓ Unrestricted *a. County: Santa Clara and (P2b and P2c or P2d. Attach a Location Map as necessary.) *b. USGS 7.5' Quad: Date: T ; R ; ¼ of ¼ of Sec ; M.D. B.M. c. Address: 1309 Alviso Street City: Santa Clara Zip: 95050 d. UTM: Zone: ; mE/ mN (G.P.S.)
e. Other Locational Data: (e.g., parcel #, directions to resource, elevation, etc., as appropriate) Elevation: APN 269-06-062 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The single-family house is located on the northeast corner of Alviso and Harrison Streets. The house faces west and sits on a raised foundation.

The L-shaped plan house has a projecting end gable roof section, a cross-hip roof center section, a rear gable roof section and rear shed roof rear addition. The asymmetrical primary façade has centered steps that lead to a wood door with transom, a partial width porch with a roof supported by turned posts, and a paired double-hung wood window in the left bay. The right bay has a projecting bay with cut-away corners with sunburst brackets, three wood double hung windows with window hoods, and a louvered vent and shingles in the end gable. The façade facing Harrison Street has three double-hung wood windows with hoods. The left side façade facing the adjacent house has two double-hung wood windows and one double-hung clad window with door hoods. The rear has a personnel door, five windows and a greenhouse window. A facia board with shingles extends across all facades. There is a detached garage and a separate ADU unit. The house is clad in horizontal wood siding. The building appears to be in good condition.
*P3b. Resource Attributes: (List attributes and codes) HP2 Single family property *P4. Resources Present: ✓Building Structure Object Site District Element of District Other (Isolates, etc.) P5b. Description of Photo: (View,
date, accession #)
Primary façade on Alviso Street
August 2024
*P6. Date Constructed/Age and
Sources: 1890 ✓Historic
Prehistoric Both
Historic Resource Inventory 1981
*P7. Owner and Address:

Alison and Matthew Jackman
1309 Alviso Street
Santa Clara, CA 95050
*P8. Recorded by: (Name, affiliation,
and address)
Richard Brandi
125 Dorchester Way
San Francisco, CA 94127
Brandipreservation.com
*P9. Date Recorded:

August 2024
*P10. Survey Type: (Describe) Intensive
*P11. Report Citation: (Cite survey report and other sources, or enter "none.") None *Attachments: NONE Location Map Sketch Map ✓Continuation Sheet ✓Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (List):

DPR 523A (1/95) *Required information
P5a. Photo or Drawing (Photo required for buildings, structures, and objects.) 269-06-062
DPR 523B (1/95) *Required information
State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#

BUILDING, STRUCTURE, AND OBJECT RECORD

Page 2 of 7 ends

*Resource Name or # (Assigned by recorder) 1309 Alviso Street.

B1. Historic Name: Martin House
B2. Common Name:

B3. Original Use: Residential B4. Present Use: Residential *B5. Architectural Style: Queen Anne
*B6. Construction History: (Construction date, alterations, and date of alterations) The building has an estimated construction date of 1890. See continuation sheets. *B7. Moved? ✓No Yes Unknown Date: Original Location: yes *B8. Related Features:

None
B9a. Architect: N/A b. Builder: NA
*B10. Significance: Theme: Area:

Period of Significance: 1890 Property Type: HP2 Single family Applicable Criteria: C (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity.) See Continuation sheet.

B11. Additional Resource Attributes: (List attributes and codes) None *B12. References:

Historic Resources Inventory form dated March 1981, Sanborn maps, city directories, building permits at Santa Clara Building Department, Virginia Savage McAlester, A Field Guide to American Houses, New York Alfed Knopf, 2005, page 345 B13. Remarks:
*B14. Evaluator: Richard Brandi
*Date of Evaluation: August 2024
(This space reserved for official comments.)
State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial

Page 3 of 7 ends

*Recorded by: Richard Brandi *Date: August 2024 ✓ Continuation  Update DPR 523L (1/95) *Required information
B 6. Construction History
The property does not appear on the 1887 Sanborn map but does appear on the 1891 Sanborn. 1891 Sanborn Map; arrow points to 1309 Alviso Street.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial

Page 4 of 7 ends

*Recorded by: Richard Brandi *Date: August 2024 ✓ Continuation  Update DPR 523L (1/95) *Required information
B 6. Construction History
The property footprint is unchanged, except for a small rear addition.1891 Sanborn map.

Google Earth.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial

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*Recorded by: Richard Brandi *Date: August 2024 ✓ Continuation  Update DPR 523L (1/95) *Required information
B 10. Significance
The house is a listed historic resource by the City of Santa Clara.

Photo from the 1981 Historic Resource Inventory sheet, photo dated April 1979.

The inventory form states that the house is significant for its “architectural style, the typical house style of the 1890s and turn-ofthe-century in Santa Clara.”

The house has an estimated construction date of 1890 making it 134 years old. There is no original building permit. The house is an example of the late 19th-century Queen Anne style. It has the identifying features of the Queen Anne style that was popular from 1880 to 1910: steeply pitched roof of irregular shape, usually with dominate front facing gable, patterned shingles, cutaway bay window, and asymmetrical facade with full or partial width porch. (Virginia Savage McAlester, A Field Guide to American Houses, New York: Alfed Knopf, 2005, page 345).

The property meets the criteria for inclusion on the historic registry under Section 8.9.2 of the City of Santa Clara General Plan Criteria for Local Significance for being more than 50 years old and for its architectural significance as an “architectural style associated with a particular era and/or ethnic group,” i.e., era of Queen Anne style houses. The property also retains its historic integrity.

The property retains all seven aspects of integrity: location, design, setting, materials, workmanship, feeling, and association. The property has not been moved, the design is unaltered, the residential setting is largely unchanged, the materials and workmanship are unchanged, and the feeling and association of a residential neighborhood is unchanged State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial

Page 6 of 7 ends

*Recorded by: Richard Brandi *Date: August 2024 ✓ Continuation  Update DPR 523L (1/95) *Required information
B 10. Significance
Photos of Site
Harrison Street (south) façade.

North façade.

Rear façade.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial

Page 7 of 7 ends

*Recorded by: Richard Brandi *Date: August 2024 ✓ Continuation  Update DPR 523L (1/95) *Required information
B 10. Significance
Residents of 1309 Alviso Street
A review of the available city directories at the Santa Clara and San Jose Libraries shows the following dates and people who resided at 1309 Alviso Street. None appear to be historically significant. 1892–1911: Martin R. Manuel, carpenter. According to the U.S. Census, Martin was Portuguese and immigrated to the U.S. in 1879 at age 18.
1912: Joseph Carnaggia, an engineer at the University of Santa Clara. 1913–1918: unknown.
1919,1927 Franck V. Oliver, laborer
1930: Manuel Lopez, laborer.
1940: Cruz A. Ordonoz, waiter.
1952–1981: Beatrice Ramirez or spelled Deramriez, widower.

City Directories are missing for 1891, 1918, and 1921–1925, and there are no reverse directories before 1911.

10-Year Preserva�on Plan: 1309 Alviso Street, Santa
Clara, CA 95050 (Mills Act Applica�on)
Overview: 1309 Alviso Street is a Santa Clara Old Quad Queen Anne Victorian home that was built around 1889. It has undergone significant preserva�on work and s�ll retains many of its original features and character. As owners of this beau�ful home, we are commited to maintaining the historical features of the home in order to preserve its unique aesthe�cs and original characteris�cs.

Mills Act Workplan
Year Proposed Project
Year 1 Picket fence restoration and painting, pest fumigation Year 2 Front yard landscaping with drought tolerant native plant area Year 3 Repair dry rot on the home and repair and dual pane double-hung windows Year 4 Repair front porch and protect under porch area from pests Year 5 Paint the exterior of the house
Year 6 Insulate the interior of the home
Year 7 Install whole house water softener and HVAC system, gutter replacement Year 8 Replace fence and landscaping along Harrison Street side of property Year 9 Restore or replace garage door
Year 10 Complete interior improvements such as new floors, paint, light fixtures City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-883 Agenda Date: 10/3/2024

REPORT TO HISTORICAL AND LANDMARKS COMMISSION

SUBJECT
Consideration of a Historical Preservation Agreement (Mills Act Contract) (PLN24-00423) for 1309 Alviso Street.

There is a detached garage on-site. There is also a detached 570 square foot one-bedroom, onebathroom Accessory Dwelling Unit (ADU) that was approved in 2021 (PLN21-15367).

For Mills Act Contract requests, the Historical and Landmarks Commission makes a recommendation to the City Council for their final determination. Approved contracts are executed between the City and the property owner and recorded with the County for a minimum ten-year term. Contracts are automatically renewed each year and are transferred to new owners when the property is sold.

DISCUSSION
The Mills Act Program allows a qualified property owner to receive a potential property tax reduction and use that savings to assist in offsetting the costs to rehabilitate, restore, and maintain their property. To qualify for this program, the property and/or building must be listed on either a local, State, or National register. The property must also have a plan to restore and rehabilitate the property.

A DPR 523A Form was prepared by Richard Brandi in August 2024, assessing the historical City of Santa Clara Page 1 of 3 Printed on 9/25/2024
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24-883 Agenda Date: 10/3/2024
significance of the property based on National and State (California) Register criteria and the City’s local criteria for significance. The evaluator found the structure at 1309 Alviso Street to be in overall good condition. The evaluators concluded that the property continues to retain enough of its historic character and appearance to be recognizable as a historic resource and to convey the reason for its significance as a Historically Significant Property on the City’s HRI.

If approved, the subject property would be the third Mills Act Contract this year and within the City’s allowed number of 10 contracts for 2024.

ENVIRONMENTAL REVIEW
The Mills Act Program is exempt from CEQA environmental review requirements per CEQA Section 15061(b)(3). The activity is covered by the general rule that CEQA applies only to projects which have potential for causing a significant effect on the environment where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

PUBLIC CONTACT
There is no requirement that Mills Act Contracts are publicly noticed.

RECOMMENDATION
Staff recommends that the Historical and Landmarks Commission find that the Mills Act Application and associated 10-Year Plan for restoration and maintenance accomplish the intent of preserving and maintaining the historical significance of the property; and therefore, recommend City Council approve of the City entering into a Mills Act Contract with the property owner, and the adoption of a 10-Year Restoration and Maintenance Plan associated with the Historical Preservation Agreement for the property located at 1309 Alviso Street.

Prepared by: Tiffany Vien, Associate Planner
Reviewed by: Sheldon S. Ah Sing, Development Review Officer Approved by: Lesley Xavier, Planning Manager

ATTACHMENTS

1. Legal Property Description

2. Historic Survey (DPR 523A Form)

3. Secretary of Interior Standards for Rehabilitation

4. Statement of Justification

5. 10-Year Restoration and Maintenance Plan
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24-883 Agenda Date: 10/3/2024

6. Draft Historic Property Preservation Agreement (Mills Act Contract) City of Santa Clara Page 3 of 3 Printed on 9/25/2024
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8/16/2024

STATEMENT OF JUSTIFICATION FOR THE MILLS ACT
City of Santa Clara Historical Landmarks Commission
Re: Mills Act Application for 1309 Alviso Street
Dear Honorable Members of the Historical Landmarks Commission, Matt and Allie Jackman, the owners of the property at 1309 Alviso Street, Santa Clara, CA 95050, respectfully request your consideration for a Mills Act contract. We moved to Santa Clara almost 4 years ago when we were expecting our daughter. When we were looking for homes, 1309 Alviso Street was the perfect fit for our growing family. With this application, we plan to restore the historical integrity of our beautiful home and understand the immense importance of applying for the Mills Act.

Our home is a one-story Queen Anne Victorian and retains many of its original features. We plan to take many steps to ensure that the unique historical features of our home will be maintained in order to accent the Old Quad neighborhood. The property tax relief afforded by the Mills Act will help immensely in our ongoing efforts to support the historic home. We will fumigate for pests, address any dry root issues, update landscaping, restore the picket fencing, and paint the entire exterior of the home among other restoration efforts. Most of all, we will proudly protect the integrity of historic homes in our beautiful neighborhood by connecting with neighbors and fellow Mills Act recipients to participate in this wonderful community.

We appreciate your time and consideration on this matter. Our application is supported by Richard Brandi’s historic evaluation (DPR523), which showcases the historical importance of our residence. We look forward to you reviewing our Mills Act application and allowing us to protect our beautiful Victorian for generations to come.

Sincerely,
Matt and Allie Jackman
1309 Alviso Street
Santa Clara, CA 95050
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1041 Agenda Date: 11/19/2024

REPORT TO COUNCIL

SUBJECT
Action on the Historic Preservation Agreement (Mills Act Contract) (PLN21-15422) for 1365 Main Street

COUNCIL PILLAR
Promote and Enhance Economic Housing and Transportation Development

BACKGROUND
Property owners, Pear Tree, LLC, applied for a Historical Preservation Agreement (Mills Act Contract) (File No. PLN21-15422) for the property located at 1365 Main Street. Enacted in 1972, the California Mills Act legislation grants participating local governments the authority to enter into contracts with owners of qualified historic properties who actively participate in the restoration and maintenance of their historic properties while receiving property tax relief. Santa Clara participates in the Mills Act Program. A requirement of the Mills Act Contract is that the building must be a qualified structure, listed on either a local, State, or National register. The property is currently listed on the City’s Historic Resource Inventory (HRI) for age and the architectural integrity of the residential structure.

The proposed Mills Act Contract (Attachment 1) and supporting documents were presented to the Historical and Landmarks Commission (HLC) hearing on May 17, 2023. The HLC unanimously recommended that the City Council approve the Mills Act Contract and adopt the 10-Year Restoration and Maintenance Plan for 1365 Main Street. The staff report and minutes for the May 17, 2023, HLC meeting is attached for reference (Attachment 3 and 4).

There were other requested entitlements for the property. On October 10, 2023, Council approved the associated Rezone from Single-family (R1-6L) to Planned Development (PD) and Tentative Parcel Map to split the one lot into two lots. The applicant wanted to complete recordation of the map, so that the Mills Act contract can be approved only for the property at 1365 Main Street. The final map was recorded in July 2024.

DISCUSSION
The subject property is a one-story over a basement single-family Craftsman bungalow at 1365 Main Street. The structure is square in form and clad in stucco. The wood-frame building has a cross gabled roof with two shed roofs over the east and west facades all clad in asphalt shingles. While the house at 1365 Main Street underwent alterations, many of the character defining features have been retained. Major exterior alterations include the stucco cladding over the horizontal wood siding, the east and west additions, and new windows and doors.

An updated State of California Department of Parks and Recreation (DPR) form in the Secretary of Interior Standards for the Treatment of Historic Properties evaluation was prepared by Lorie Garcia of City of Santa Clara Page 1 of 3 Printed on 11/15/2024
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24-1041 Agenda Date: 11/19/2024
Beyond Buildings on December 2, 2021. The proposed project has been determined to be historically significance resource as indicated through the DPR form provided by the applicants to evaluate the significance of the structure. The evaluation of the historical and architectural qualities of the property supports the conclusion that the property remains eligible for listing in the Historic Resources Inventory.

The draft Mills Act agreement is attached to this report along with the 10-year preservation plan and associated exhibits. Some of the notable work that would be performed under this Plan include interior remodel, repair and replacement of exterior windows, termite fumigation, adding heating, ventilation and air conditioning, interior paint, and foundation replacement.

The Mills Act Program allows a qualified property owner to receive a potential property tax reduction and use that savings to assist in offsetting the costs to rehabilitate, restore, and maintain their property. To qualify for this program, the property and/or building must be listed on either a local, State, or National register. The property must also have a plan to restore and rehabilitate the property.

The HLC in their recommendation to the City Council found that the work proposed in the 10-Year Restoration and Maintenance Plan adheres to the Secretary of the Interior’s Standards for Rehabilitation. The proposed improvements and the owner’s 10-year preservation plan support the preservation, protection, and maintenance of a locally designated significant structure.

This request is one of five Mills Act Contracts on track for Council approval this year out of the allowed 10.

ENVIRONMENTAL REVIEW
The Mills Act program is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15331 of the CEQA Guidelines (Historical Resource Restoration / Rehabilitation). This exemption consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior Standards. The Project will result in the restoration and rehabilitation of the 1898 structure consistent with the Secretary of the Interior Standards.

FISCAL IMPACT
The amount of the property tax reduction depends upon the property, location, size, and comparable properties in the area. Currently, the assessed value of the property is approximately $1,430,550 (06/30/2024 information) and the annual property tax is approximately $16,756 (2024/25 value) (Source: Santa Clara County Assessor’s Office). The City receives approximately 10% of the base property tax. The Mills Act Contract tax reduction is based on an income capitalization method (ICM) calculation based on the average monthly rent, average maintenance costs, and an amortization schedule to arrive at a reduced appraisal value resulting in lower property taxes. The anticipated tax reduction would be 20% to 70% based on the County’s evaluation of the property’s age, condition, and local market value factors in accordance with the formula set by state law. Based on the latest information available, the estimated annual fiscal impact to the City for this individual Mills Act Contract would be a decrease of property tax revenue in the range of $335 to $1,173. The actual future fiscal impact may be greater due to the reassessment of property value by the County upon transfer of ownership.

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24-1041 Agenda Date: 11/19/2024
As the current Council policy allows up to 10 Mills Act Contracts to be approved each year, the cumulative economic impact for multiple Mills Act contract does not significantly reduce the overall property tax income for the City.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

RECOMMENDATION

1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource Restoration / Rehabilitation); and

Reviewed by: Reena Brilliot, Acting Director, Community Development Department Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Statement of Justification

2. Draft Mills Act Contract and Exhibits

3. Historical and Landmarks Commission Staff Report from May 17, 2023

4. Historical and Landmarks Commission Minutes from May 17, 2023 City of Santa Clara Page 3 of 3 Printed on 11/15/2024
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Project Proposal for:
1365 Main Street, Santa Clara (and 1070 Lewis Street)
Rezone and Subdivide 1365 Main Street, Santa Clara, an existing “L” shaped lot, into two (2) lots via a Tentative Parcel Map to reflect the two existing residence. Renovate the existing home at 1365 Main Street and add approximately 372 SF of new construction. Demolish two (2) existing one car garages and one (1) shed. Build one (1) new two car garage at 1365 Main Street. Build one (1) new two car garage with second floor ADU at 1070 Lewis. Apply for Mills Act contract for 1365 Main Street house which is designated a Historic Resource in the City’s General Plan.

Mills Act application will include 10 Year Preservation Plan and Treatment Plan.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-357 Agenda Date: 5/17/2023

REPORT TO HISTORICAL AND LANDMARKS COMMISSION

SUBJECT
Consideration of a Mills Act Contract and Major Significant Property Alteration Permit at 1365 Main Street.

BACKGROUND
On December 23, 2021, the owner submitted a formal application requesting to rezone the property at 1365 Main Street and 1070 Lewis Street from R1-6L to PD-Planned Development, and a Tentative Parcel Map to subdivide one parcel to two parcels to create a separate lot for 1070 Lewis Street. The development includes interior and exterior alterations, addition, and construction of two new parking garages, and a new ADU. The project is referred to the Historical and Landmarks Commission (HLC) for the review of a Mills Act agreement and Major Significant Property Alteration, as the residence at 1365 Main Street is a listed resource on the Historical Resource Inventory (HRI). The residence at 1070 Lewis Street is not listed on the HRI.

DISCUSSION
The two houses at 1365 Main Street and 1070 Lewis Street sit on a 9,386 square-foot L-shaped lot located on the northwest corner of the block bound by Lewis Street to the north and Main Street to the west.

The one-story over basement single-family Craftsman bungalow at 1365 Main Street is square in form and clad in stucco. The wood-frame building has a cross gabled roof with two shed roofs over the east and west facades all clad in asphalt shingles. While the house at 1365 Main Street underwent alterations, many of the character defining features have been retained. Major exterior alterations include the stucco cladding over the horizontal wood siding, the east and west additions, and new windows and doors.

The one-story over basement vernacular house at 1070 Lewis Street is rectangular in form and clad in wood clapboard siding. The wood-frame building is capped by an asphalt shingle-clad cross gable roof with a low slope roof over the front porch. The north (front) façade features a low sloped-roofed partial-width porch supported by square wood columns sheltering the main entrance. A historic assessment was prepared by TreanorHL and is attached to this report. The assessment concluded that this residence does not appear eligible for local listing since it does not have any significance under the City of Santa Clara criteria.

Project Description:

The proposed project includes splitting one lot into two lots and rezoning from Single-Family Residential to Planned Development to allow unique development standards for setbacks, lot size, lot width and a second-story Accessory Dwelling Unit (ADU). The project will include interior and exterior alterations and a rear addition to the house at 1365 Main Street, demolition of all accessory City of Santa Clara Page 1 of 3 Printed on 5/12/2023
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23-357 Agenda Date: 5/17/2023
structures, construction of a new detached garage at 1365 Main Street, and construction of a new detached ADU above a two-car garage at 1070 Lewis Street.

The addition at 1365 Main Street will extend to the east and a new roof cover the addition and the east section of the existing house. The interior alteration will remove nonoriginal addition in the front and rear of house and the proposed floor plan will include four bedrooms and three bathrooms. The existing shed roof extension at the east façade will be demolished, but the section under the existing north-facing gable roof and the basement access will remain. The addition is roughly square in form (approximately 22 feet by 21 feet) and will expand from the southeast corner. Both the addition and the east half of the house will receive new gabled roofs.

Other exterior alterations to 1365 Main Street include:
· North façade: Three double-hung multi-lite windows will be added to the extension. · West façade: One of the four multi-pane windows to the south will be removed and the remaining three will be centered on the wall. The gaps on each side will be infilled. The existing door will be replaced with a new door.
· South façade: The group of four windows to the west will be removed and the area will be infilled. The group of four vertical casement windows will be removed and the area will be infilled to match adjacent stucco. The center three double-hung windows will be replaced with two new double-hung windows to meet egress code requirements. The pair of double-hung windows will be replaced with one larger double-hung window required for egress. At the extension, two double-hung windows will be added.
· East façade: Two sets of double windows and a new door will be added.

The Secretary of the Interior’s Standard (SIS) evaluation was prepared by TreanorHL and it concludes that the proposed project appears to be compliant with the Secretary of the Interior’s Standards for Rehabilitation (the Standards). The project complies with Standards 1-7, and 9-10; provisionally complies with Standard 8. As the project complies with all Standards, it would not cause potential impacts to the historic significance of the property. The project plans include a Window Assessment and Treatment Plan in the SIS evaluation to guide the property owner and contractors in the proper techniques for construction of the addition according to the SIS for Rehabilitation. With implementation of recommended mitigation measures, the impacts would be reduced to a level of less-than-significant. The project includes limited excavation, but appropriate mitigation measures such as stop work and investigation would be conditioned to address Standard 8.

Mills Act:

The applicant is requesting approval of a Historic Preservation Agreement (Mills Act Contract) for the property including the adoption of a 10-Year Rehabilitation and Maintenance Plan associated with this historic preservation agreement. An updated DPR form in the SIS evaluation was prepared my Lorie Garcia of Beyond Buildings on December 2, 2021. The draft Mills Act agreement is attached to this report along with the 10-year preservation plan. Some of the notable work that would be performed under this Plan include repair and replacement of exterior windows, termite fumigation, adding HVAC, interior paint, and foundation replacement.

Conclusion:

Staff finds that the proposed project adheres to the Secretary of the Interior’s Standards for Rehabilitation with mitigation measures to repair and replacement of deteriorated windows. Standard City of Santa Clara Page 2 of 3 Printed on 5/12/2023
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23-357 Agenda Date: 5/17/2023
conditions will apply to implement protection mitigation for any uncovered archaeological discovery.

With evaluation of the original features of the HRI resource and the Treatment Plan, the exterior alteration of the resource is consistent with the SIS evaluation for Rehabilitation. The 10-year preservation plan will preserve the integrity of the historic resource. Given the historic integrity and the proposed 10-Restoration and Maintenance Plan, staff supports the proposed Mills Act Preservation Agreement for the property.

ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 - Class 1 Existing Facilities, in that the project involves the repairs and alterations to a historic single-family residence and per Section 15331 - Class 31 Historical Resource Restoration/Rehabilitation, in that the project concerns the renovation of a property in a manner consistent with the Secretary of the Interior’s Standards.

PUBLIC CONTACT
On May 4, 2023, a notice of public hearing of this item was posted in three conspicuous locations within 300 feet of the project site and mailed to property owners within 300 feet of the project site.

No public comments have been received at the time of preparation of this report.

RECOMMENDATION
Staff recommends the Historical and Landmarks Commission find that the residence will retain sufficient integrity as a significant example of Craftsman Bungalow style architecture through the construction of the proposed addition, subject to the procedures outlined in the Treatment Plan, and recommend approval of the following:
1) That, based upon the analysis and findings of the historical evaluation, the Commission forward a recommendation to the City Council for approval of the Mills Act Contract application, including the adoption of a 10-Year Rehabilitation and Maintenance Plan associated with this historic preservation agreement; and,
2) That, based upon the analysis and findings of the historical evaluation, the Commission forward a recommendation of approval for issuance of a Major Significant Property Alteration (SPA) Permit to the Planning Commission for the proposed addition, subject to the procedures outlined in the Treatment Plan attached.

Prepare by: Steve Le, Senior Planner
Reviewed by: Rebecca Bustos, Principal Planner
Approved by: Lesley Xavier, Planning Manager

ATTACHMENTS

1. SIS Analysis and Treatment Plan with DPR Form for 1365 Main Street

2. Historic Assessment with DPR Form for 1070 Lewis Street

3. Draft Mills Act Agreement

4. Development Plan
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treanorhl.com

TREANORHL
1365 MAIN STREET, SANTA CLARA, CA
SECRETARY OF THE INTERIOR’S STANDARDS

COMPLIANCE REVIEW
MAY 8, 2023

treanorhl.com
Table of Contents

1. INTRODUCTION ................................................................................................................................................3

2. SUMMARY OF FINDINGS ..................................................................................................................................3

3. METHODOLOGY ...............................................................................................................................................3

4. SIGNIFICANCE SUMMARY ................................................................................................................................3

5. PROPERTY DESCRIPTION ..................................................................................................................................6

4. PROJECT DESCRIPTION ................................................................................................................................. 11

5. SECRETARY OF THE INTERIOR’S STANDARDS ANALYSIS ........................................................................... 12

6. POTENTIAL IMPACTS ..................................................................................................................................... 15

7. CONCLUSION ................................................................................................................................................. 16 BIBLIOGRAPHY ....................................................................................................................................................... 17 APPENDIX ............................................................................................................................................................... 18 1365 Main Street, Santa Clara
Secretary of the Interior’s Standards Compliance Review Project No: HP0932.2202.00
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1. INTRODUCTION
At the request of Robson Homes, TreanorHL has provided the following Secretary of Interior’s Standards compliance analysis for the design of the proposed project at the 1365 Main Street property in Santa Clara. The L-shaped parcel (APN 269-05-082) features a single-family house at 1365 Main Street, a single-family house at 1070 Lewis Street, and three accessory structures. The house at 1365 Main Street was constructed c. 1912 and is identified as a historic property in the City of Santa Clara’s 2010-2035 General Plan (The Public Hearing Draft, July 2010).1 Additionally, the property is within the area of historic sensitivity which is defined by the City of Santa Clara as “100 feet from the property line of an identified historically significant property,” since it is nearby multiple historic properties.2
In addition to project design documents provided by Robson Homes, TreanorHL reviewed the previously completed historic resource evaluation of the property at 1365 Main Street dated February 2022.

The initial designs for 1365 Main Street, dated December 20, 2021, have changed. This updated report takes the new February 3, 2023, designs into consideration. TreanorHL reviewed the existing condition report provided by Robson Homes: Condition Assessment and Treatment Plan for 1365 Main Street, Santa Clara, CA 95050, dated May 5, 2023. That report discusses the existing conditions of the building fabric, both original materials and newer materials are discussed.

2. SUMMARY OF FINDINGS
Following a thorough review and compatibility assessment of the proposed project TreanorHL finds that the proposed project at the subject property appears to be partially compliant with the Secretary of the Interior’s Standards for Rehabilitation (the Standards). The project complies with Standards 1-7 and 9-10; provisionally complies with Standard 8. As the project complies with all Standards, it would not cause potential impacts to the historic significance of the property.

3. METHODOLOGY
TreanorHL conducted a site visit on June 8, 2022, to assess the existing property and its context and take photographs. Drawings from SCDC Architecture Interior Design dated December 20, 2021, and updated drawings dated February 3, 2023, the City of Santa Clara’s 2010-2035 General Plan, the Department of Parks and Recreation (DPR) 523 forms for 1365 Main Street (Lorie Garcia, Beyond Buildings, February 2022), and the Condition Assessment and Treatment Plan for 1365 Main Street from May 2023 were reviewed.

4. SIGNIFICANCE SUMMARY3
The DPR forms prepared in February 2022 concluded that the house at 1365 Main Street has significance sufficient for listing on the National Register of Historic Places (NRHP) and the California Register of Historical Resources (CRHR) under Criterion C/3 (Architecture) for embodying the distinctive characteristics of a Craftsman Bungalow constructed c. 1912 as identified by the building’s square plan, broadly pitched cross-gabled roof with wide eave overhang, knee braces under the gable, and original windows. The building was also considered to 1 Lorie Garcia, Beyond Buildings,1365 Main Street DPR Form, February 15, 2022, 1; City of Santa Clara, 2010-2035 General Plan (Public Hearing Draft, July 2010; adopted November 16, 2010), page 8.9-12. 2 City of Santa Clara, 2010-2035 General Plan, pages 8.9-3 and -17. 3 Summarized from Lorie Garcia, Beyond Buildings,1365 Main Street DPR Form, February 15, 2022. 1365 Main Street, Santa Clara
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contribute to a potentially eligible historic district due to its proximity to other historically significant homes in the area.

The house at 1365 Main Street was also found eligible for listing on the California Register of Historical Places (CRHR) under Criterion 1 (Events) for its associations with the arrival and settlement of immigrants from Madeira and the Azores Islands in Portugal to Santa Clara during the first two decades of the 20th century since the ethnic group made significant contributions to the cultural heritage and broad patterns of local history. • Criterion 1 (Geographic Significance) for being in The Old Quad neighborhood, an area directly associated with broad patterns of local area history. The neighborhood reflects the history of the city’s development during the Mission Era of when the missionaries established the Mission Santa Clara de Asis, and also for the first two decades of the 20th century during the arrival and settlement of Portuguese immigrants from Madeira and the Azores Islands.

The character-defining features of the house at 1365 Main Street include:
• One-story massing with wood-frame construction
• Low-pitched gable roof
• Moderately wide, open eave overhang
• Exposed rafter tails
• Decorative barge boards
• Covered porch
• Knee braces that support the eaves on the west, north, and south facades • Wood divided light casement or double-hung grouped windows of two, three, or four • Four-over-one wood-sash windows
barge
City of Santa Clara Historic Preservation and Resource Inventory The house at 1365 Main Street is listed as a historic property on the City of Santa Clara’s Historic Preservation and Resource Inventory, and is in an “Area of Historic Sensitivity,” defined as 100 feet from the property line of an identified historically significant property.4
The DPR form only addresses the house at 1365 Main Street and includes no findings relative to the house at 1070 Lewis Street. The two garage structures are listed as related features to the 1365 Main Street house but are not specifically evaluated.
4 Santa Clara General Plan, Page 8.9-3.
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Figure 1. Aerial view of the subject property (Google Earth, image date September 2020).

Figure 2. Map of the Architecturally Significant & Historic Places in the Old Quad Area of Santa Clara, the L-shaped parcel at 1365 Main Street is marked by an arrow (City of Santa Clara 2010-2035 General Plan, Figure 8.9-2). The purple areas show architecturally significant and historic sites and yellow represents the 100-foot-buffer around the historical sites.

N
1365 Main Street, Santa Clara
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5. PROPERTY DESCRIPTION
The L-shaped parcel features two single-story over basement houses and three accessory structures. The subject parcel is on a block bound by Lewis Street to the north, Washington Street to the east, Harrison Street to the south, and Main Street to the west.
1365 Main Street
While the house at 1365 Main Street underwent alterations in the 1940s and 1960s, many of the characterdefining features have been retained. Major exterior alterations include the stucco cladding over the horizontal wood siding, the east and west additions, and select new windows and doors at the additions.

The one-story over basement single-family Craftsman bungalow at 1365 Main Street is square in plan and clad in stucco. The wood-frame building is capped by a cross gabled roof with two shed roofs over the east and west facades; all clad in asphalt shingles. The roof features an open eave overhang, exposed rafters, knee braces, and decorative barge boards.

The west (front) elevation features a shed-roof extension with a partial-width porch. The recessed entryway is accessed by three wood steps and leads to a north-facing single door with three side lites and an east-facing single door, both wood with security gates. The primary window type on this façade is a multi-pane vertical wood-sash casement window with wood surrounds, grouped in threes and fours. The north windows under the gable roof are original. A vertical non-original glazed opening sits in the recessed entry facing north.

The north façade faces the concrete driveway. Under the gable roof sit three sets of original wood-framed windows: single-hung, double-hung, and multi-pane casement windows, all with wood casing.

Under the shed roof of the east elevation are two aluminum-sash windows flanking a single door behind a security door and capped by an aluminum awning. The door is accessed by a series of concrete steps. Under the gable roof, a concrete stairway a with decorative iron railing leads to a single wood-frame east-facing door with a security gate. The basement is accessible from an at grade bulkhead entrance with double doors. The west façade is punctuated by two groups of multi-pane windows: a mix of casement and fixed. The south façade features four sets of wood-sash windows with simple casings: a single double-hung, a double-hung pair, a group of three double-hung and a group of four multi-pane vertical casement windows.

A detailed property description can be found in the appended DPR form. 1365 Main Street, Santa Clara
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Figure 3. The west (front) facade of 1365 Main Street.

Figures 4 and 5. The north (left) and east (right) elevations of 1365 Main Street.

Figures 6 and 7. Details of the south elevation of 1365 Main Street. 1365 Main Street, Santa Clara
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1070 Lewis Street
The one-story over basement vernacular house at 1070 Lewis Street is rectangular in plan and clad in wood clapboard siding. The wood-frame building is capped by an asphalt shingle-clad cross gable roof with a low slope roof over the front porch. The north (front) façade features a low sloped-roofed partial-width porch supported by square wood columns sheltering the main entrance and a wood-sash multi-pane single-hung window. Three concrete steps lead to the single wood-frame door behind a security gate. At the gable end is a wood ornament and a multi-pane wood sash window with faux wood shutters and wood trim.

A shallow wall extension projects out from the east façade and is capped by an asphalt-shingled gable roof. The extension is flanked by two wood-sash one-over-one windows with wood casing. Mirroring the east façade, a shallow wall extension with a gable roof and asphalt shingles projects from the west façade. Two wood-sash oneover-one windows with wood casing flank the extension. The south façade has a single door behind a security gate accessed by a concrete step. A fixed wood-sash window with a wood sill and an aluminum-sash sliding window with wood casing are on either side of the door. The basement is accessible through an at grade bulkhead entrance with double doors.

Figure 8. The north facade of 1070 Lewis Street.
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Figure 9. The east elevation of 1070 Lewis Street.

Figures 10 and 11. The west elevation of 1070 Lewis Street. 1365 Main Street, Santa Clara
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Figure 12. The south elevation of 1070 Lewis Street.

Accessory Structures
A one-car garage stands to the northeast of the 1365 Main Street house. The wood-frame structure is rectangular in plan, clad in wood clapboard siding, and capped by a gable roof with rolled asphalt roofing.

Double wood doors face west, and two single wood doors face south.

Figures 13 and 14. The garage to the northeast of the 1365 Main Street house.

Another accessory structure is located to the east of the 1365 Main Street house. The wood-frame structure is rectangular in plan, clad in vertical wood boards, and is capped by a shed roof. The east and west facades each have an aluminum-sash sliding window. The north façade is punctuated by a single wood door with a screen. On either side are aluminum sliding windows. The south façade abuts a fence. 1365 Main Street, Santa Clara
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Figure 15. Accessory structure.

Figure 16. the garage to the south of the 1070 Lewis Street house.

4. PROJECT DESCRIPTION5
The proposed project includes splitting the existing parcel into two lots, interior and exterior alterations and a rear addition to the house at 1365 Main Street, demolition of all accessory structures, construction of a new detached garage at 1365 Main Street, and construction of a new detached accessory dwelling unit (residential above garage) at 1070 Lewis Street.

The east elevation at 1365 Main Street will receive an extension featuring double-gable roofs over the new and existing sections of the house at the rear. The existing shed roof extension at the east elevation will be demolished, however the wall under the existing north-facing gable roof and the basement access will remain.

The addition is roughly square in plan (approximately 22 feet by 21 feet) and will project from the southeast corner. A pair of casement windows, a pair of double-hung windows, and a new door will be added. The chimney will be removed.

Additional alterations include:
• North elevation: Three double-hung multi-lite windows will be added to the extension. • West elevation: One of the four multi-pane windows to the south will be removed and the remaining three will be centered on the wall. The gaps on each side will be infilled. The existing door will be 5 Proposed plans provided by SCDC Architecture Interior Design, see Appendix for drawings. 1365 Main Street, Santa Clara
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centered and replaced with a new door. The attached mailbox will be removed, and the area will be covered with stucco to match the existing.
• South elevation: The group of four vertical casement windows will be removed and the area will be infilled to match adjacent stucco. The center three double-hung windows will be replaced with two new double-hung windows to meet egress code requirements. The pair of double-hung windows will be replaced with one larger double-hung window required for egress. At the extension, two double-hung windows will be added.

The project also proposes to construct two new structures on the subject parcel. The one-story two-car garage at 1365 Main Street will be square in plan with stucco clad walls, a composition shingle-clad gable roof, and paneled wood doors. The accessory dwelling unit (residential above garage) at 1070 Lewis Street will be two stories and square in plan. The first floor will be clad in stucco while the second floor will have horizontal wood siding. Decorative wood corbels and a wood trim will separate the slightly projecting second floor from the first.

On the first floor, a paneled garage door will be on the north elevation. The second floor will feature four-lite wood windows and a single door. A flight of stairs with wood railings will be located at the west side.

5. SECRETARY OF THE INTERIOR’S STANDARDS ANALYSIS
Of the four prescribed treatments for historic properties outlined in the Standards, Rehabilitation provides the most appropriate set of standards for the subject project. Rehabilitation is the act or process of making possible a compatible use for a property through repair, alterations, and additions while preserving those portions or features that convey its historical, cultural, or architectural values.

1. A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment.

Analysis. The proposed project would maintain the subject property’s current and historic use as a singlefamily residence. Current code requirements necessitate changes in size at some windows to allow for egress. These window alterations are minimal, on secondary facades, and do not impact the overall integrity of the structure. While the proposed project now calls for some windows to be replaced in-kind with slightly larger egress windows, the proposed project maintains the majority of the character-defining features of the historic resource. The majority of the character-defining features visible from the public right-of-way will be retained. Therefore, the proposed project complies with Rehabilitation Standard 1.

2. The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.

Analysis. The proposed project would generally maintain the historic character of the subject property as defined by its Craftsman architectural style, its one-story massing, grouped windows, and low-pitched cross gabled roof with knee braces, open eave overhang, decorative barge boards, and exposed rafters. The project proposes to remove the existing addition to the east and remove or replace windows on the west and south facades.

On the west (front) façade, the original windows at the north end would be preserved. The group of four casement windows will be reduced to a group of three with the removal of one window. The remaining three will be recentered on the wall. While one of the windows is removed, the windows remain a group, and this alteration will minimally impact the character of the building. Additionally, these four windows are not original to the house and were installed in the 1960s. The existing door under the covered porch would be replaced with a new one. The enclosed front porch is a later alteration and is not original to the initial 1365 Main Street, Santa Clara
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construction of the house. Therefore, the proposed alterations at the west façade would not remove or alter features that characterize the property.

The proposed removal of the east addition would not impact any significant historic characteristics of the property. Constructed in the 1940s, this addition is not original to the house and does not reflect the characteristics of the Craftsman style architecture of the original house.

On the south elevation, the proposed project removes the group of four casement windows that were installed in the 1960s. These windows are not original to the house, so their removal would not affect the historic character of the property. The group of three windows will be replaced with a pair of double-hung windows. The existing pair of double-hung windows will be replaced with a single double-hung window.

Removing some of the original windows is required as some of the windows do not meet current code egress requirements for bedrooms. These windows required a change in size; however, the new window style, operation, and material will match those of the existing. Additionally, as the windows on this elevation are not visible from the public right-of-way, the loss will have minimal impact to the overall character of the property.

The only element on the north elevation proposed to be removed is an aluminum-sash sliding window that was added in the 1940s. Its removal does not affect the historic character of the building. The chimney will be removed. It is barely visible from the right-of-way, it is not a character-defining or prominent feature, and its removal will not have a significant impact on the character of the property. The existing accessory structures are utilitarian in nature and are not among the character-defining features of the property, so their removal would not affect the historic character of the property.

Overall, the proposed project will be in compliance with Rehabilitation Standard 2.

3. Each property will be recognized as a physical record of its time, place and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken.

Analysis. The proposed project does not include the addition of conjectural elements or architectural features from other buildings. Although the proposed project involves a one-story addition at the east side of the 1365 Main Street house as well as new windows and doors, the new work would not create a false sense of historical development. The addition is compatible with the Craftsman style of the existing house in its materials and proportions. The proposed window and door replacements and new installations would not create a false sense of historical development and would be compatible with the subject property’s overall historic character.

The proposed accessory structures on the parcel also appear to be compatible with the existing house and would not create a false sense of historical development. Therefore, the proposed project complies with Rehabilitation Standard 3.

4. Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved.

Analysis. The building received multiple additions and alterations over time including the enclosed porch and shed roof in the 1960s, the east extension in the 1940s, stucco cladding, and window and door replacements. These additions and alterations have not acquired significance over time and do not possess historical significance. The removal of the east addition, replacement of the front door, and alteration of later windows will not affect the significance of the property. Therefore, the project complies with Rehabilitation Standard 4.
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5. Distinctive features, finishes, and construction techniques or examples of fine craftsmanship that characterize a property will be preserved.

Analysis. The distinctive features and finishes or examples of fine craftsmanship that characterize the house at 1365 Main Street are found on the exterior facades including its wood windows with plain trim and gable roof with decorative features. The proposed project maintains and preserves most of the building’s distinctive finishes and character-defining features. The original wood-frame construction technique of this one-story Craftsman bungalow would also be preserved. Although not original, the existing stucco cladding would be maintained. Therefore, the proposed project complies with Rehabilitation Standard 5.

6. Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration requires replacements of a distinctive feature, the new feature will match the old in design, color, texture and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence.

Analysis. The proposed project does call for the replacement of several windows which were determined to be deteriorated beyond repair during the January 2023 window survey completed by TreanorHL. The existing conditions survey report provided by Robson Homes discusses the conditions of other exterior materials, including stucco, all original wood features and other original architectural elements, and provides appropriate repairs for damaged and deteriorated members. Deteriorated features shall be repaired in place when possible. If elements are deteriorated beyond repair, TreanorHL recommends replacing the elements in-kind to match the existing size, shape, and material. The National Park Service’s relevant preservation briefs, especially Preservation Brief 47: Maintaining the Exterior of Small and Medium Size Historic Buildings (https://www.nps.gov/orgs/1739/upload/preservation-brief-47-exteriors-small-medium-buildings.pdf), should be reviewed prior to undertaking any work. The proposed project complies with Standard 6.

7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible.

Analysis. The proposed project does not involve any chemical or physical treatments. Therefore, the proposed project complies with Rehabilitation Standard 7.

8. Significant archaeological resources affected by a project shall be protected and preserved. If such resources must be disturbed, mitigation measures will be undertaken.

Analysis. The proposed project includes limited excavation for new foundations. If archaeological features are uncovered, the project would undertake the appropriate mitigation and protection measures. Therefore, the proposed project provisionally complies with Rehabilitation Standard 8.

9. New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial relationships that characterize the property. The new work will be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment.

Analysis. The proposed project requires the removal of the 1940s extension on the east façade for the construction of a new addition. The new one-story addition with stucco-clad walls and gable roof is not visible from the public right-of-way, and will be compatible with the overall character of the historic building including materials, massing, size, scale, and proportion.

On the west facade, the group of four non-original windows would be altered to be a group of three using the existing features. On the south elevation, the group of four windows will be removed entirely while the 1365 Main Street, Santa Clara
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group of three windows will be replaced with a pair of double-hung windows to meet code egress requirements for bedroom windows. Further, the pair of double-hung windows will be replaced with a larger window required for egress. The new windows will match the existing in configuration, profile, and design, although they will be larger to meet current code requirements. Additionally, the five original windows which will be removed as part of the project were found to be extensively deteriorated during the January 2023 window survey, with the majority of the windows needing to be replaced. While the change alters the historic spatial relationship of the windows the impact is minimal and not visible from the public right-of way.

Some of the windows are required to be replaced to meet egress size requirements, making them differentiated from the old; however, they will match the existing windows in style, operation, and material.

All replacement windows will be wood. The new windows will be compatible with the property’s overall character.

The detached accessory structures to be constructed to the northeast and east of the 1365 Main Street house would be contemporary but compatible with the historic building. The one- and two-story structures would be set back from the street, and feature stucco and wood clad walls, gable roofs, and wood windows and doors. They would be compatible with the historic materials, features, size, and scale of the historic building.

Overall, the proposed project complies with Rehabilitation Standard 9.

10. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired.

Analysis. The proposed east addition would replace a 1940s addition, so its future removal would not impair the integrity of the historic building at 1365 Main Street. The proposed two-car garage and the accessory dwelling unit on the parcel are free-standing structures; therefore, if removed in the future, the form and integrity of the historic building would be unimpaired. Overall, the proposed project complies with Rehabilitation Standard 10.

Based on the above analysis, the majority of the proposed project at 1365 Main Street appears to be mostly consistent with the Standards. The project fully complies with Standards 1-7, and 9-10 while provisionally complying with Standard 8.

6. POTENTIAL IMPACTS
Impacts to the Project Site
A project that has been determined to conform with the Standards can generally be considered to be a project that will not cause a significant impact (14 CCR § 15126.4(b)(1)).

The project proposes to repair deteriorated and damaged elements. Where elements are deteriorated beyond repair, elements will be replaced in-kind to match adjacent finishes and textures. The new wood window shop drawings will be reviewed by a qualified historical architect to ensure the new windows are compatible with the historic character of the house. Therefore, the proposed project will not result in an impact to the historic resource.

Impacts To Adjacent Historic Resources
City of Santa Clara 2010-2035 General Plan identifies the adjacent 1365 Main Street property as an architecturally significant and historic site. The February 2022 DPR forms also identified 1365 Main Street as a contributor to a potentially eligible historic district due to its proximity to other historically significant homes in 1365 Main Street, Santa Clara
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the area. The project complies with Standards 1-7, and 9-10; the window changes and addition are compatible with the historic materials, size, scale and proportion and massing of the 1365 Main Street house and its environment. The proposed project would not substantially impair the significance and integrity of the potential and previously identified adjacent historic properties; they would continue to communicate their significance.

7. CONCLUSION
Based on the above analysis, the proposed 1365 Main Street project appears to be partially consistent with the Standards: it complies with Standards 1-7, and 9-10; provisionally complies with Standard 8 and if archeological resources are encountered appreciate mitigation measures will be implemented. Therefore, the proposed project would not cause an impact to the historic resource and the project would be in full compliance with the Standards.
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BIBLIOGRAPHY
City of Santa Clara. “2010-2035 General Plan. Celebrating our Past, Present, and Future.” Adopted November 16, 2010, https://www.santaclaraca.gov/our-city/departments-a-f/community-development/planningdivision/general-plan.

Garcia, Lorie, Beyond Buildings. DPR Form, 1365 Main Street, Santa Clara, CA 95050. February 15, 2022.

Google Earth.

Google Maps.

Historical Aerials by NETR Online, https://www.historicaerials.com/viewer.

Park, Sharon C. “Preservation Brief 47: Maintaining the Exterior of Small and Medium Size Historic Buildings.” Technical Preservation Services. National Park Service, U. S. Department of the Interior, June 2007. https://www.nps.gov/tps/how-to-preserve/briefs/47-maintaining-exteriors.htm.

Tom Halaszynski, Robson Homes. Condition Assessment and Treatment Plan, 1365 Main Street, Santa Clara, CA 95050. May 5, 2023.

U. S. Department of the Interior, National Park Service, Technical Preservation Services, The Secretary of the Interiors Standards for Treatment of Historic Properties (Washington, D.C., 2017). 1365 Main Street, Santa Clara
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APPENDIX
Lorie Garcia, Beyond Buildings, 1365 Main Street DPR Form, February 15, 2022 SCDC Architecture Interior Design, 1365 Main Street and 1070 Lewis Street, Santa Clara, CA Tom Halaszynski, Robson Homes, Condition Assessment and Treatment Plan, 1365 Main Street, Santa Clara, CA 95050, May 5, 2023

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

PRIMARY RECORD
Primary#
HRI#
Trinomial
Other Listings
Review Code
NRHP Status Gode
Reviewer Date

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City Council and Authorities ConcurrentNovember 19, 2024

City Council and Authorities Concurrent
November 19, 2024