City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
6:00 PMTuesday, January 14, 2025
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City of Santa ClaraCity of Santa Clara Page 1 of 13 Printed on 1/10/2025 Meeting Agenda January 14, 2025
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
Number of cases: 1
25-1266
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be
no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
Meeting Agenda January 14, 2025
2.A Action on the December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
25-54
Approve the meeting minutes of:
December 3, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting Minutes,
December 10, 2024 Special Joint Council and
Authorities Concurrent & Stadium Authority Meeting
Minutes,
December 16, 2024 Special City Council Meeting
Minutes, and
December 17, 2024 Joint Council and Authorities
Concurrent & Stadium Authority Meeting Minutes.
Recommendation:
2.B Board, Commissions and Committee Minutes25-01
Note and file the Minutes of:
Americans with Disabilities Act Committee - May 18,
2023
Cultural Commission - November 4, 2024
Youth Commission - November 12, 2024
Senior Advisory Commission - October 21, 2024
Parks & Recreation Commission - October 21, 2024
Recommendation:
2.C Action on City Bills and Claims Report for the period October 19, 2024 - November 15, 2024
25-1159
Approve the list of Bills and Claims for October 19,
2024 - November 15, 2024.
Recommendation:
2.D Action on City Bills and Claims Report for the period November 16, 2024 - December 6, 2024
25-1160
Approve the list of Bills and Claims for November 16,
2024 - December 6, 2024.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.E Action on Monthly Financial Status and Investment Reports for October 2024 and Approve the Related Budget Amendments
25-1225
1. Note and file the Monthly Financial Status Reports
and Monthly Investment Reports for October 2024
as presented; and
2. Approve the FY 2024/25 Budget Amendments in
the following funds (as detailed in the Fiscal
Section of the staff report and Attachment 3 to the
staff report):
a. In the General Fund, with a net impact of
$836,332
b. In the Expendable Trust Fund, with a net
impact of $96,105
c. In the Electric Utility Capital Fund, with a
net impact of -$17,396
d. In the Fire Department Capital Fund,
with a net impact of $33,000
Recommendation:
2.F Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 1180 Richard Avenue,
Santa Clara, for Materials Storage and Construction Support Purposes, and (2) Approve Two New Positions in the Finance Department Funded by SVP for SVP Storage and Construction Support Activities
25-1053
1. Delegate Authority to the City Manager to
Negotiate and Execute a Lease Agreement for the
Commercial and Warehouse Property located at
1180 Richard Avenue, Santa Clara, for Materials
Storage and Construction Support Purposes for
Silicon Valley Power on the terms presented for an
amount not to exceed $4 million over a 76-month
term beginning on or around February 1, 2025,
subject to the appropriation of funds and the
review and approval as to form by City Attorney;
2. Authorize the City Manager to take any actions as
necessary to implement and administer the Lease
Agreement; and
3. Approve the addition of two (2) positions, including
1.0 Chief Storekeeper and 1.0 Materials Handler,
in the Finance Department funded by Silicon
Valley Power.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.G Action on Authorizing the City Manager to (1) Execute Agreements With Allied Power Group, LLC and Erwin Services Corporation for a Maximum Compensation of $1,000,000 for Each Agreement and (2) to Negotiate and Execute Amendments to Agreements with TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation for Millwright Services for an Aggregate Maximum Compensation of $100
Million to be Funded by Silicon Valley Power
25-1051
1. Determine the proposed actions are exempt from
CEQA pursuant to Section 15301 of Title 14 of the
California Code of Regulations;
2. Authorize the City Manager or designee to execute
an agreement with Allied Power Group, LLC for
as-needed millwright services starting on or
around December 1, 2024, and ending on January
31, 2028, with a maximum compensation not to
exceed $1,000,000, subject to the appropriation of
funds and approval as to form by the City Attorney;
3. Authorize the City Manager to execute an
agreement with Erwin Services Corporation for
as-needed millwright services starting on or
around December 1, 2024, and ending on January
31, 2028, with a maximum compensation not to
exceed $1,000,000 subject to the appropriation of
funds and approval as to form by the City Attorney;
4. Authorize the City Manager to negotiate and
execute amendments to Agreements for millwright
services with an additional aggregate maximum
compensation of $40 million for a new aggregate
maximum compensation of $100 million shared
among TransCanada Turbines, General Electric
Packaged Power LLC, Stephens Mechanical
Corporation, Axis Mechanical Group, Performance
Mechanical, Inc., Allied Power Group, LLC, and
Erwin Services Corporation all funded by the
Electric Utility Capital Fund or Electric Utility
Operating Fund and allocated as SVP may
require, subject to the appropriation of funds and
approval as to form by City Attorney; and
5. Authorize the City Manager to take any actions as
necessary to implement and administer the above
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
agreements and to negotiate and execute
amendments to (a) add or delete services
consistent with their scope of services; (b) adjust
future rates to account for reasonable market
changes in labor and equipment rates; and (c)
exercise options to extend the terms of the
agreements through January 31, 2033.
2.H
Action on Authorizing the City Manager to Negotiate and Execute
Amendments to Agreements for As-Needed Scaffolding
Services with Unique Scaffold and Liberty Industrial Group, Inc. to Increase Maximum Compensations and Extensions to
Contract Terms
25-1248
1. Determine that the proposed actions are exempt
from CEQA pursuant to Sections 15301 (Existing
Facilities) and 15302 (Replacement or
Reconstruction) of Title 14 of the California Code
of Regulations;
2. Authorize the City Manager or designee to
negotiate and execute amendments to the
agreements with Unique Scaffold and Liberty
Industrial Group, Inc., to (a) increase the aggregate
maximum compensation by $3,750,000 for a new
aggregate maximum compensation of $5,000,000
over a ten-year period; (b) add or delete services
consistent with the scope of services; (c) adjust
future rates to account for reasonable adjustments
to labor and materials rates; and (d) extend the
term for up to five additional years in increments to
be determined by staff subject to the appropriation
of funds and the approval as to form by the City
Attorney; and
3. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the amendments.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.I Action on Purchase Order with Dell Marketing LP for Citywide Hardware Refresh
25-1128
Authorize the City Manager or designee to issue
Purchase Orders to Dell Marketing LP for the
purchase of Dell computer, laptops, and peripherals
for the citywide hardware refresh under the NASPO
ValuePoint Master Agreement No. 23004, which is
effective through June 30, 2028, if all options are
exercised, with total aggregate maximum
compensation not-to-exceed $2,500,000, subject to
the appropriation of funds and in a final form approved by the City Attorney.
Recommendation:
2.J Action on Delegation of Authority to the City Manager to Issue a Purchase
Order to Trayer Engineering Corporation (Trayer) for
Supervisory Control and Data Acquisition Controlled Vacuum Disconnect Interrupter Switchgear Associated with the Santa Clara University Distributed Energy Resources Project and Authorize the City Manager to Issue Future Purchases Orders to Trayer for Switchgear for Other Projects Up to a Maximum of $2,500,000 for Silicon Valley Power
25-47
1. Authorize the City Manager or designee to issue a
purchase order to Trayer Engineering Corporation
for switchgear associated with the Santa Clara
University project in the amount of $400,000,
subject to the appropriation of funds and the
review and approval as to form by the City
Attorney; and
2. Authorize the City Manager or designee to issue
purchase orders up to maximum additional amount
of $2,100,000 to Trayer Engineering Corporation
for switchgear needed for other projects within
SVP’s service territory for a total aggregate
authorization of $2,500,000 through December 31,
2030, subject to the appropriation of funds and
review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.K Action on Authorizing the City Manager to Issue Purchase Orders
to Tucker Construction, Inc. for Citywide As-Needed
Repair Services for Silicon Valley Power
25-1054
1. Determine the proposed actions are exempt from
CEQA pursuant to Sections 15301 (Class 1
-Existing Facilities), of Title 14 of the California
Code of Regulations; and
2. Authorize the City Manager or designee to issue
purchase orders to Tucker Construction, Inc. for
as-needed repair services for only Silicon Valley
Power facilities with an aggregate maximum
compensation of $600,000 through June 30, 2028,
subject to the appropriation of funds and approval
as to form by the City Attorney.
Recommendation:
2.L Action on Approval of the Spending Plan for the Supplemental Law
Enforcement Services Fund and the Related Budget
Amendment
25-974
1. Approve the spending plan for funds received from
the Citizen’s Option for Public Safety Programs
Supplemental Law Enforcement Services Fund;
and
2. Approve the following related FY 2024/25 budget
amendments in the Police Operating Grant Trust
Fund:
a. Recognize grant revenue in the amount
of $203,918 and establish a COP25
grant appropriation in the amount of
$203,918 (five affirmative Council
votes required to appropriate
additional revenue); and
b. Recognize grant revenue in the amount
of $194,984 and increase the COP24
grant appropriation in the amount of
$194,984 (five affirmative Council
votes required to appropriate
additional revenue).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.M Action to Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment
25-1036
1. Accept the FY 2024-2025 California Library
Literacy Services (CLLS) Grant Award in the
Amount of $111,897 for Read Santa Clara, the
Library’s Adult and Family Literacy Program; and
2. Approve the FY 2024/25 budget amendment in the
Library Operating Grant Trust Fund to recognize
grant revenue in the amount of $111,897 and
establish an Adult & Family Literacy Program 24-
25 grant appropriation in the amount of $111,897
(five affirmative Council votes required to
appropriate additional revenue).
Recommendation:
2.N Action on Final Map for Tract No. 10639 to Subdivide the 2.47 Acre Parcel at 1957 Pruneridge Avenue into 22 Single-Family Lots and 4 Common Area Lots
25-1130
1. Approve the Final Map for Tract No. 10639;
2. Authorize the City Manager to make minor
modifications, if necessary, prior to recordation;
and
3. Authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26
parcels (22 single family detached homes and 4
common parcels) located at 1957 Pruneridge
Avenue [APN 303-03-025 (2024-25)].
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
2.O Adopt a Resolution to Authorize the City Manager to Execute the 2025-2028 Memorandum
of Understanding Between the City of
Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”), Which Incorporates the Terms of the Tentative Agreement, and Adopt a Resolution Updating the Classified Salary Plan
25-58
1. Authorize the City Manager to Execute the 2025-
2028 Memorandum of Understanding Between the
City of Santa Clara and the American Federation
of State County and Municipal Employees
(AFSCME), Local 101 (“Unit 6”, Which
Incorporates the Terms of the Tentative
Agreement; and
2. Adopt a Resolution to approve the revised salary
plan for classified positions to satisfy the
requirements of California Code of Regulations
Section 570.5, effective December 22, 2024.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
3.A Action on Stadium Authority Bills and Claims for the Month of October 2024
25-1192
Approve the list of Stadium Authority Bills and Claims
for October 2024.
Recommendation:
3.B Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2024
25-1076
1. Note and file the Santa Clara Stadium Authority
Financial Status Report for the Quarter Ending
September 30, 2024; and
2. Approve a budget amendment in the Capital
Budget to increase Construction Expense for
Stadium Event Signage and Updated Stadium
Wayfinding Signage in the amount of $103,771,
offset by a decrease to Ending Fund Balance.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
4. Action on a Resolution Suspending Existing All-Electric Construction
Requirements of the Reach Code and Request for
Direction on Needed Amendments to the Reach Code and
Climate Action Plan in Light of Recent Changes in Applicable Law
25-907
1. Adopt a Resolution Suspending Enforcement of
the Existing “All-Electric” Requirements of the
City’s Reach Code
2. Direct Staff to Prepare Amendments to the Reach
Code Consistent with a Single Margin Energy
Performance Approach, Combined with a
Prescriptive Requirement to Pre-Wire
Developments for Future All-Electric Use
3. Direct Staff to Obtain a Cost Effectiveness Study
for the Proposed Amendments to the Reach Code
4. Direct Staff to Prepare Corresponding
Amendments to the Climate Action Plan,
Combined with Necessary GHG Reduction
Modeling
Recommendation:
5. Action on Annual Appointment of Vice Mayor and Chaplain25-1166
1. Appoint Councilmember Kelly G. Cox as Vice
Mayor for approximately one year until the
appointment of a successor Vice Mayor in January
2026; and
2. Appoint the Councilmember Council deems
appropriate to serve as Chaplain for
approximately one year until the appointment of a
successor Chaplain in January 2026.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
6. Action on Appointments to City Committees and Outside Agency Committees for
the 2025 Calendar Year and Approve
Clarification of the Role of the Audit Committee and Approve the Revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc)
25-1168
1. Approve the Recommendations for Appointments
to the 2025 City Committees and Outside Agency
Committees as presented, subject to any
amendments Council may propose and approve;
2. Approve the clarification of the role of the Audit
Committee to include a variety of City and Stadium
Authority audits and reports as described in the
City Auditor’s Workplan, as well as the Workplan
itself; and
3. Approve the revision of the former Economic
Development, Marketing and Communications
Committee to the Economic Development and
Marketing Committee (Ad Hoc).
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, January 28, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 14, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting