City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
7:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
12/03/2024
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
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12/03/2024Meeting Minutes
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Park recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
1. 24-1167 Recognition of High School Students Andrew Lam, Aayna Dash, Asmi Sawant, Aanya Mishra, Mithil Patil, and Anav Bordia for Community Service Projects
Mayor Gillmor, on behalf of the Council, recognized students Andrew Lam, Aayna Dash, Asmi Sawant, Aanya Mishra, Mithil Patil, and Anav Bordia for their community service projects. The students accepted the Certificates of Recognition and provided some remarks.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:04 PM.
Pledge of Allegiance and Statement of Values
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CONSENT CALENDAR
Council/Boardmember Watanabe noted that she will recuse herself from Item 2.H regarding the agreement with Kimley-Horn and Associates, Inc. for Design Professional Services for the Uncontrolled Crosswalks Improvements due to a conflict of interest as she owns property near the subject property.
Council/Boardmember Chahal noted that he will recuse himself from Item 2.P regarding agreements for design professional services for Silicon Valley Power's System Capacity Expansion Planning due to a conflict of interest as he owns property near the subject property.
A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Becker, to approve the Consent Calendar.
Aye: Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor
7 -
2.A 24-1207 Action on the October 29, 2024 Special City Council Meeting Minutes, November 12, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, and November 19, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
Recommendation:
Approve the meeting minutes of:
October 29, 2024 Special City Council Meeting Minutes,
November 12, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes,
November 19, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve the meeting minutes of October 29, 2024 Special City Council Meeting, November 12, 2024 Joint Council and
Authorities Concurrent & Stadium Authority Meeting, and November 19, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.B 24-22 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Youth Commission - October 8, 2024
Audit Committee - September 17, 2024
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the minutes of Youth Commission - October 8, 2024 and Audit Committee - September 17, 2024.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.C 24-1075
Action on Monthly Financial Status and Investment Reports for September 2024 and Approve the Related Budget Amendments
Recommendation:
1. Note and file the Monthly Financial Status Reports and Monthly Investment Reports for September 2024 as presented; and
2. Approve the FY 2024/25 Budget Amendments in the following funds (as detailed in the Fiscal Section of the staff report and Attachment 3 to the staff report):
a. In the General Fund, with a net impact of $148,785;
b. In the Fire Operating Grant Trust Fund, with a net impact of $31,125;
c. In the Public Donations Fund, with a net impact of $3,132; and
d. In the Storm Drain Capital Fund, with a net impact of $0.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) note and file the Monthly Financial Status Reports and Monthly Investment Reports for September 2024 as presented; and (2) approve the FY 2024/25 Budget Amendments in the following funds: (a) in the General Fund, with a net impact of $148,785; (b) in the Fire Operating Grant Trust Fund, with a net impact of $31,125; (c) in the Public Donations Fund, with a net impact of $3,132; and (d) in the Storm Drain Capital Fund, with a net impact of $0.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.D 24-832 Action on the City of Santa Clara Audited Annual Comprehensive Financial Report and Audited Silicon Valley Power Financial Statements for Fiscal Year Ended June 30, 2024, as Recommended by the Audit Committee Recommendation:
Note and file, as recommended by the Audit Committee:
1. The audited City of Santa Clara Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2024; and
2. The audited City of Santa Clara Electric Utility Enterprise Fund (Silicon Valley Power) Financial Statements for fiscal year ended June 30, 2024.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file (1) the audited City of Santa Clara Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2024; and (2) the audited City of Santa Clara Electric Utility Enterprise Fund (Silicon Valley Power) Financial Statements for fiscal year ended June 30, 2024.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.E 24-1125
Action to Approve an Accounts Receivable Collections and Write-Off Policy
Recommendation:
Approve the attached Accounts Receivable Collections and Write-Off Policy.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve the Accounts Receivable Collections and Write-Off Policy.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.F 24-1410 Action on the Award of Purchase Orders with an Aggregate Total of $5,665,000 for Vehicles and Equipment for the Public Works, Fire, Police, Silicon Valley Power, Water & Sewer Utilities, and Parks & Recreation Departments, Funded by Amounts Previously Approved in the City’s Operating Budget for Fiscal Year 2024/25
Recommendation:
Approve and authorize the City Manager or designee to execute purchase orders for vehicles and equipment for the Public Works, Fire, Police, Silicon Valley Power, Water & Sewer Utilities, and Parks & Recreation Departments, through Sourcewell and the California Department of General Services cooperative purchasing agreements, with Municipal Maintenance Equipment, Inc., Downtown Ford, Golden State Fire Apparatus, Altec Industries, Inc., and Peterson Tractor, on the terms and in the amounts presented, in a total aggregate amount not-to-exceed $5,665,000 (inclusive of taxes, fees, and a 5% contingency), in final forms approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve and authorize the City Manager or designee to execute purchase orders for vehicles and equipment for the Public Works, Fire, Police, Silicon Valley Power, Water & Sewer Utilities, and Parks & Recreation Departments, through Sourcewell and the California Department of General Services cooperative purchasing agreements, with Municipal Maintenance Equipment, Inc., Downtown Ford, Golden State Fire Apparatus, Altec Industries, Inc., and Peterson Tractor, on the terms and in the amounts presented, in a total aggregate amount not to exceed $5,665,000 (inclusive of taxes, fees, and a 5% contingency), in final forms approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.G 24-661 Action on Purchase Order with Insight Public Sector for FLOCK Automated License Plate Reader Systems
Recommendation: Authorize the City Manager or designee to execute purchase orders with Insight Public Sector, through the Omnia Partners cooperative purchasing agreement, for the lease and/or purchase of FLOCK ALPR cameras, software enhancements, subscription services, and professional services, with a total aggregate amount not-to-exceed $735,900 to cover all cameras and services through November 23, 2028, subject to the appropriation of funds and in a final form approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to authorize the City Manager or designee to execute purchase orders with Insight Public Sector, through the Omnia Partners cooperative purchasing agreement, for the lease and/or purchase of FLOCK ALPR cameras, software enhancements,
subscription services, and professional services, with a total aggregate amount not to exceed $735,900 to cover all cameras and services through November 23, 2028, subject to the appropriation of funds and in a final form approved by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.H 24-1596 Action on an Agreement with Kimley-Horn and Associates, Inc. for Design Professional Services for the Uncontrolled Crosswalks Improvements - Phase II Project
Recommendation:
1. Approve and authorize the City Manager to execute an agreement with Kimley-Horn and Associates, Inc. for design professional services for the Uncontrolled Crosswalks Improvements - Phase II Project with maximum compensation not-to-exceed $368,920, in a final form approved by the City Attorney; and
2. Authorize the City Manager to negotiate and execute amendments to the agreement to make modifications as needed, including time extensions, subject to the compensation limit and appropriation of funds, in final forms approved by the City Attorney.
Councilmember Watanabe recused herself from this item due to a conflict of interest as she owns property near the subject property.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) approve and authorize the City Manager to execute an agreement with Kimley Horn and Associates, Inc. for design professional services for the Uncontrolled Crosswalks Improvements - Phase II Project with maximum compensation not to exceed $368,920, in a final form approved by the City Attorney; and (2)
authorize the City Manager to negotiate and execute
amendments to the agreement to make modifications as needed, including time extensions, subject to the compensation limit and appropriation of funds, in final forms approved by the City Attorney.
Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Recused: Councilmember Watanabe1 -
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2.I 24-1070 Action on an Agreement with InfoSend, Inc. for Bill Print and Mail Services Recommendation: 1. Authorize the City Manager or designee to negotiate and execute an agreement with InfoSend, Inc. (Agreement) for print and mail services, for an initial one-year term starting on January 1, 2025 and ending on December 31, 2025, with a maximum compensation of $200,000, to be funded by the General Fund, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement to (a) add or delete services consistent with the scope of services, (b) adjust rates consistent with market standards, (c) exercise up to six one-year extension options, (d) make other no cost amendments, and (e) increase the maximum compensation by up to $1,754,081 for a total maximum compensation of $1,954,081 over the seven-year period, ending on December 31, 2031, subject to the appropriation of funds and review and approval as to form by the City Attorney.
3. Authorize the payment of pass-through postage costs to InfoSend, Inc., which will be charged to the City at the lowest possible United States Postal Service (USPS) rates, estimated at approximately $300,000 per year, subject to adjustments based on USPS rate increases and the actual volume of mail sent.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager or designee to negotiate and execute an agreement with InfoSend, Inc.
(Agreement) for print and mail services, for an initial one year term starting on January 1, 2025 and ending on December 31, 2025, with a maximum compensation of $200,000, to be funded by the General Fund, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to the Agreement to (a) add or delete services consistent with the scope of services, (b) adjust rates consistent with market standards, (c) exercise up to six one year extension options, (d) make other no cost amendments, and (e) increase the maximum compensation by up to $1,754,081 for a total maximum compensation of $1,954,081 over the seven year period, ending on December 31, 2031, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (3) authorize the payment of pass through postage costs to InfoSend, Inc., which will be charged to the City at the lowest possible United States Postal Service (USPS) rates, estimated at approximately $300,000 per year, subject to adjustments based on
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USPS rate increases and the actual volume of mail sent.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.J 24-1050
Action on an Equipment Rental Agreement and Related Documents with Global Rental Co., Inc. for Equipment Rental for Silicon Valley Power Recommendation:
1. Authorize the City Manager or designee to execute an Equipment Rental Agreement and related documents with Global Rental Co., Inc. for Silicon Valley Power under the Sourcewell cooperative purchasing agreement, through June 11, 2028, with a total maximum compensation of up to $2.5 million, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to (1) rent additional equipment and vehicles; and (2) purchase vehicle and equipment rentals, subject to appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager or designee to execute an Equipment Rental Agreement and related documents with Global Rental Co., Inc. for Silicon Valley Power under the Sourcewell cooperative purchasing agreement, through June 11, 2028, with a total maximum compensation of up to $2.5 million, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute
amendments to (1) rent additional equipment and vehicles; and (2) purchase vehicle and equipment rentals, subject to appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.K 24-1117 Action on a Purchase and Sale Agreement With Dollinger-Lafayette Associates to Acquire the Improved Property Located at 2900-2930 Lafayette Street in Santa Clara for Use by Silicon Valley Power for a Purchase Price of $5.5 Million and Related Budget Amendment Recommendation:
1. Authorize the City Manager to execute a Purchase and Sale Agreement (Agreement) with Dollinger-Lafayette Associates for 2900-2930 Lafayette Street in the amount of $5.5 Million for use by Silicon Valley Power, in substantially the form presented subject to the review and final approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any necessary actions to implement and administer the Agreement, including, acceptance of a grant deed on behalf of the City; and
3. Approve the FY 2024/25 budget amendment in the Electric Utility Fund to increase the Electric Department (Capital Outlay) appropriation and decrease the Unrestricted Ending Fund Balance in the amount of $5.5 million (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) authorize the City Manager to execute a Purchase and Sale Agreement (Agreement) with Dollinger Lafayette Associates for 2900-2930 Lafayette Street in the amount of $5.5 Million for use by Silicon Valley Power, in substantially the form presented subject to the review and final approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any necessary actions to implement and administer the Agreement, including, acceptance of a grant deed on behalf of the City; and (3) approve the FY 2024/25 budget amendment in the Electric Utility Fund to increase the Electric Department (Capital Outlay) appropriation and decrease the Unrestricted Ending Fund Balance in the amount of $5.5 million.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.L 24-982 Action on Award of Contract for the Lick Mill Blvd Pedestrian Beacon Upgrade and Monroe St - Los Padres Blvd Traffic Signal Modification Project to Sposeto Engineering, Inc. and Related Budget Amendment Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Award the Public Works Contract for the Lick Mill Blvd Pedestrian Beacon Upgrade and Monroe St - Los Padres Blvd Traffic Signal Modification Project to Sposeto Engineering, Inc., the lowest responsive and responsible bidder, in the amount of $644,666 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;
3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $96,700 for a total project budget not-to-exceed amount of $741,366, in final forms approved by the City Attorney; and
4. Approve the following FY 2024/25 budget amendment in the Streets and Highways Capital Fund to reallocate funding from the Lick Mill Pedestrian Beacons Upgrade Project in the amount of $500,000 to the Monroe - Los Padres Traffic Signal Modification Project (majority affirmative Council votes required).
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the Lick Mill Blvd Pedestrian Beacon Upgrade and Monroe St - Los Padres Blvd Traffic Signal Modification Project to Sposeto Engineering, Inc., the lowest responsive and responsible bidder, in the amount of $644,666 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; (3) authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $96,700 for a total project budget not to exceed amount of $741,366, in final forms approved by the City Attorney; and (4) approve the following FY 2024/25 budget amendment in the Streets and Highways Capital Fund to reallocate funding from the Lick Mill Pedestrian Beacons Upgrade Project in the amount of $500,000 to the Monroe - Los Padres Traffic Signal Modification Project.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.M 24-678
Action to Approve a Resolution Establishing a Citywide Payment Acceptance and Processing Fees Policy to Charge Processing Fees and Set Transaction Limits
Recommendation:
Approve a Resolution Establishing a Payment Acceptance and Processing Fees Policy.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve Resolution No. 24-9402 establishing a Payment Acceptance and Processing Fees Policy.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.N 24-885
Action on a Resolution to Set the Regular Meeting Schedules and Dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2025
Recommendation:
Adopt a resolution setting the regular meeting schedules and dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2025.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9403 setting the regular meeting schedules and dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2025.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.O 24-1032
Note and File the List of Designated City Employees who are Subject to Post-Employment Restrictions Pursuant to City Code Chapter 2.145 Recommendation:
Note and File the List of Designated City Employees who shall be subject to post-employment restrictions pursuant to Santa Clara City Code, Chapter 2.145 for the period of January 1, 2025 - December 31, 2025.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the List of Designated City Employees who shall be subject to post employment restrictions pursuant to Santa Clara City Code, Chapter 2.145 for the period of January 1, 2025 to December 31, 2025.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.P 24-1123 Action on Delegation of Authority to the City Manager to Negotiate and Execute Amendments to Agreements for Design Professional Services for Silicon Valley Power’s System Capacity Expansion Planning Including Plan Implementation and General Consulting Services
Recommendation:
1. Subject to the appropriation of funds and review and approval as to form by the City Attorney, authorize the City Manager to negotiate and execute amendments to the Agreements for Design Professional Services (Master Agreements) for Silicon Valley Power’s System Expansion Plan for an additional aggregate maximum compensation of $20 million for a new aggregate maximum compensation of $100 million funded by the Electric Utility Capital Fund and allocated as SVP may require with (a) 1898 & Co., (b) TRC Solutions, Inc., (c) Electrical Consultants, Inc., (d) AECOM Technical Services, Inc., (e) Stantec Consulting Services Inc., (f) Advisian Worley Group, (g) Leidos Engineering, LLC, (h) Flynn Resource Consultants, Inc. and (i) EN Engineering LLC.); and
2. Authorize the City Manager to take any actions as necessary to implement and administer the Master Agreements and to negotiate and execute amendments to those agreements to (a) add or delete services with their scope of services; (b) adjust future rates; and (c) extend the terms of the Master Agreements to complete projects initiated during the authorized term, subject to budget appropriations and approval as to form by the City Attorney.
Councilmember Chahal recused himself from this item due to a conflict of interest as he owns property near the subject property.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to (1) subject to the appropriation of funds and review and approval as to form by the City Attorney, authorize the City Manager to negotiate and execute amendments to the Agreements for Design Professional Services (Master Agreements) for Silicon Valley Power’s System Expansion Plan for an additional aggregate maximum compensation of $20 million for a new aggregate maximum compensation of $100 million funded by the Electric Utility Capital Fund and allocated as SVP may require with (a)
1898 & Co., (b) TRC Solutions, Inc., (c) Electrical Consultants, Inc., (d) AECOM Technical Services, Inc., (e) Stantec Consulting Services Inc., (f) Advisian Worley Group, (g) Leidos Engineering, LLC, (h) Flynn Resource Consultants, Inc. and (i) EN Engineering LLC.); and (2) authorize the City Manager to take any actions as necessary to implement and administer the Master Agreements and to negotiate and execute amendments to those agreements to (a) add or delete services with their scope of services; (b) adjust future rates; and (c) extend the terms of the Master Agreements to
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complete projects initiated during the authorized term, subject to budget appropriations and approval as to form by the City Attorney.
Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
2.Q 24-1127 Action on Resolutions Approving the Cultural Commission, Youth Commission, and Parks & Recreation Commission 2025 Calendar of Meetings
Recommendation:
Adopt Resolutions setting the Parks & Recreation Commission, Cultural Commission, and Youth Commission regular meeting dates for the 2025 calendar year.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9404, Resolution No. 24-
9405, and Resolution No. 24-9406 setting the Parks & Recreation Commission, Cultural Commission, and Youth Commission regular meeting dates for the 2025 calendar year.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.R 24-1193
Authorize the Mayor to Sign the Final Version of the Responsible AI Pledge at the upcoming GovAI Coalition Summit
Recommendation:
Authorize the Mayor to sign the final version of the Responsible Artificial Intelligence (AI) Pledge proposed by the GovAI Coalition Summit being held December 4 - 6.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to authorize the Mayor to sign the final version of the Responsible Artificial Intelligence (AI) Pledge proposed by the GovAI Coalition Summit.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.S 24-1035
Informational Report Regarding Bi-Annual Project Status Report of the GIS Services Program
Recommendation:
Note and file the Bi-annual Status Report on the GIS Service Program.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to note and file the Bi-annual Status Report on the GIS Service Program.
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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.T 24-1119
Action to Authorize the Use of City Water Forces to Install a Backflow Prevention Device at 471 Perry Court.
Recommendation:
Approve the use of City Water forces for water utility upgrades at 471 Perry Court based on findings presented that such work can be performed better and more economically by City forces.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to approve the use of City Water forces for water utility upgrades at 471 Perry Court based on findings presented that such work can be performed better and more economically by City forces.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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2.U 24-1206
Action to Waive Second Reading and Adopt Ordinance No. 2074 to Approve a Development Agreement Between the City of Santa Clara and Kylli, Inc. for the Property Located at 4995 Patrick Henry Drive and 3005 Democracy Way, Santa Clara
Recommendation:
Waive Second Reading and Adopt Ordinance No. 2074 approving a Development Agreement between the City of Santa Clara and Kylli, Inc. for the property located at 4995 Patrick Henry Drive and 3005 Democracy Way, Santa Clara.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Becker, to waive second reading and adopt Ordinance No. 2074 approving a Development Agreement between the City of Santa Clara and Kylli, Inc. for the property located at 4995 Patrick Henry Drive and 3005 Democracy Way.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
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3. 24-1101 Action on the Stadium Manager’s Request for Approval of an Agreement with Jones Sign Co. Inc. to Replace the Naming Rights Signage at Levi’s Stadium (Levi's Naming Rights Signage Refurbishment/Replacement CapEx Project) and Approve Related Budget Amendment
Recommendation:
1. Approve a budget amendment for the Levi's Naming Rights Signage Refurbishment/Replacement line item in the Stadium Authority FY 2024/25 CapEx Budget to increase the budget by $1,026,082 from the Capital Budget Ending Fund Balance, for a total budget amount of $3,861,082;
2. Approve the Stadium Manager’s request to award a one-time agreement to Jones Sign Co. Inc. in the amount of $3,978,555.87 to replace the four (4) Naming Rights signs at Levi’s Stadium (Levi's Naming Rights Signage Refurbishment/Replacement CapEx Project), pursuant to the First Amendment to the Naming Rights Agreement with Levi Strauss & Co. and Levi’s Stadium Naming Rights Extension and Enhanced Signage Project Implementation Agreement with Forty Niners SC Stadium Company LLC;
3. Authorize the Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of the project, in a form substantially similar to Attachment 5; and
4. Authorize the Stadium Manager to execute change orders for the agreement up to $397,855.59, for a total not to exceed amount of $4,376,411.46.
5. Authorize the Stadium Manager to select an additional extended warranty period and execute up to a full ten-year stand-alone parts warranty for signage materials at the additional cost of $229,840.87.
A motion was made by Boardmember Chahal, seconded by Vice Chair Becker, to (1) approve a budget amendment for the Levi's Naming Rights Signage Refurbishment/Replacement line item in the Stadium Authority FY 2024/25 CapEx Budget to increase the budget by $1,026,082 from the Capital Budget Ending Fund Balance, for a total budget amount of $3,861,082; (2) approve the Stadium Manager’s request to award a one time agreement to Jones Sign Co. Inc. in the amount of $3,978,555.87 to replace the four (4) Naming Rights signs at Levi’s Stadium (Levi's Naming Rights Signage Refurbishment/Replacement CapEx Project), pursuant to the First Amendment to the Naming Rights Agreement with Levi Strauss & Co. and Levi’s Stadium Naming Rights Extension and Enhanced Signage Project Implementation Agreement with Forty Niners SC Stadium Company LLC; (3) authorize the Stadium
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Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of the project, in a form substantially similar to Attachment 5; and (4) authorize the Stadium Manager to execute change orders for the agreement up to $397,855.59, for a total not to exceed amount of $4,376,411.46; and (5) authorize the Stadium Manager to select an additional extended warranty period and execute up to a full ten year stand alone parts warranty for signage materials at the additional cost of $229,840.87.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Becker, and Chair Gillmor
7 -
PUBLIC PRESENTATIONS
Natalie Neufeld thanked the Council for allowing her to observe Council meetings for her research project.
CONSENT ITEMS PULLED FOR DISCUSSION
None.
PUBLIC HEARING/GENERAL BUSINESS
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4. 24-1198 Public Hearing: Action on an Appeal of the Planning Commission’s Denial of a Variance and Conditional Use Permit (PLN22-00282) for the Construction of a New Four-Story, 111,978 Square Foot Data Center at 1231 Comstock Street
Recommendation:
Project Approval
1. Adopt a Resolution adopting the Initial Study, Mitigated Negative Declaration, and Mitigation Monitoring and Reporting Program.
2. Sustain the Appeal and Adopt a Resolution approving a Conditional Use Permit for the demolition of the existing building and the construction of a new four-story, 111,978 square foot data center at 1231 Comstock, subject to findings and conditions of approval.
3. Sustain the Appeal and Adopt a Resolution approving the Variance to height, parking, and front setback for the new four-story, 111,978 square foot data center at 1231 Comstock, subject to findings and conditions of approval.
Mayor Gillmor opened the Public Hearing.
Councilmember Hardy, Councilmember Jain, Councilmember
Watanabe, Councilmember Park and Mayor Gillmor provided an overview of their ex parte communications related to this item.
Councilmember Chahal recused himself from this item due to a conflict of interest as he owns property near the subject property and left the dias.
City Manager Grogan made some opening remarks and introduced newly appointed Director of Community Development Hamid who provided a Powerpoint presentation on the appeal of the Planning Commission's denial of a variance and conditional use permit for a New Data Center at 1231 Comstock Street.
Council comments and questions followed.
Director of Community Development Hamid and Chief Electric Utility Officer Pineda responded to Council questions.
Chris Sumter (Partner, Prime Data Centers) and Jonathan Gibbs (Executive Vice President, Prime Data Centers) provided a presentation on behalf of the applicant.
Council comments and questions followed.
Chris Sumter (Partner, Prime Data Centers) and Jonathan Gibbs (Executive Vice President, Prime Data Centers) responded to Council
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questions.
Public Comments: Margaret Domorest
Jeff Pratt
Jose Cabrera
Juan R. Aguilar
Erik Larsen
Keith Sylva
Erica Valentine
Scott Thomas
Ryan Jones
Mark Mulliner
Jaime Vasquez
Emmanuel Zendejas
Mary Grizzle (additional time given by Ed Torrencillas) David Bini (Lobbyist)
Brian Goldenberg
Ruben Camacho
Greg Hardeman
Aureliano Ochoa
Wayne Machado
Linda
Mike
Lance Saleme
Daniel Meyberg
E-comment received from Steve Kelly
Director of Community Development Hamid addressed Public questions.
City Manager Grogan provided some closing remarks.
Council discussion and deliberation followed.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Jain, to close the Public Hearing.
Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
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Council discussion ensued.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Hardy, to (1) adopt Resolution No. 24-9407 adopting the Initial Study, Mitigated Negative Declaration, and Mitigation Monitoring and Reporting Program; (2) sustain the appeal and adopt Resolution No. 24-9408 approving a Conditional Use Permit for the demolition of the existing building and the construction of a new four story, 111,978 square foot data center at 1231 Comstock, subject to findings and conditions of approval; and (3) sustain the appeal and adopt Resolution No. 24-9409 approving the variance to height, parking, and front setback for the new four story, 111,978 square foot data center at 1231 Comstock, subject to findings and conditions of approval.
Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
5 -
Nay: Councilmember Park1 -
Recused: Councilmember Chahal1 -
Mayor Gillmor called for a recess at 9:15 PM and reconvened the meeting at 9:34 PM.
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5. 24-831 Action on FY 2023/24 Budget Year-End Report and Approve the Related Budget Amendments
Recommendation: 1. Note and file the FY 2023/24 Budget Year-End Report.
2. Establish
a Certified Unified Program Agency (CUPA) Fund to account for CUPA-related activities to be managed by the Fire Department.
3. Approve the FY 2023/24 Budget Amendments to address necessary budget ratifications totaling $1,590,060 in 10 funds as set forth in Attachment 1 of this report ( five affirmative Council votes required for revenue actions and the use of unused balances as noted for each item in Attachment 1).
4. Approve the FY 2024/25 Budget Amendments, as set forth in Attachment 2. This includes actions in the General Fund to distribute excess funding from the close-out of FY 2023/24 and actions to recognize FEMA reimbursements and Stadium settlement revenue, as detailed below (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances):
a. Increase the Budget Stabilization Reserve in the amount of $7,525,130, offset by an increase to the Beginning Fund Balance, a decrease in expenditures, and transfers from other funds;
b. Increase the Pension Stabilization Reserve in the amount of $5,379,912, offset by an increase to the Beginning Fund Balance;
c. Increase the Non-Departmental budget by $1,000,000 for General Obligation Bond Implementation, offset by an increase to the Beginning Fund Balance;
d. Increase the Human Resources Department budget by
$343,000, offset by an increase to the Beginning Fund Balance; e. Increase the City Clerk’s Office budget by $82,000, offset by an increase to the Beginning Fund Balance;
f. Increase the Transfer to the General Government Capital Fund for the FHRMS Update Project in the amount of $1,000,000, offset by an increase to the Beginning Fund Balance;
g. Increase the Transfer to the Public Buildings Capital Fund for the Building Parking Lot Improvements Project in the amount of $216,000 to fund the library concrete sidewalk replacement project, offset by an increase to the Beginning Fund Balance; h. Increase the Transfer to the Public Buildings Capital Fund and establish the Commerce/Peddler’s Plaza Maintenance Project in the amount of $429,894 to fund the maintenance of the two properties, offset by an increase to the Beginning Fund Balance; i. Increase the Transfer from the Other City Operating Grant Trust Fund in the amount of $8,135 to return unused funding related to
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Covid-19 and to close out the Tobacco Free Cities Grant Program, offset by an increase to the Budget Stabilization Reserve;
j. Increase the Transfer from the Public Works Capital Projects Management Fund in the amount of $162,667 to return savings, offset by an increase to the Budget Stabilization Reserve; k. Increase the Transfer from the General Government Capital Fund in the amount of $84,237 to return capital project savings and increase the Capital Projects Reserve by $84,237;
l. Increase the Transfer from the Parks and Recreation Capital Fund in the amount of $2,642 to return capital project savings and increase the Capital Projects Reserve by $2,642;
m. Increase the Transfer from the Streets and Highways Capital Fund in the amount of $11,576 to return capital project savings and increase the Capital Projects Reserve by $11,576;
n. Establish a transfer to the newly established Fire CUPA Fund in the amount of $392,826 to track all CUPA-related activities separately, offset by an increase to the Beginning Fund Balance; o. Decrease the Commerce/Peddler’s Plaza carryover in the City Manager’s Office in the amount of $1,000,000, offset by an increase to the Budget Stabilization Reserve;
p. Increase the Transfer to the Patrick Henry Infrastructure Improvement Fund in the amount of $4,266, offset by an
increase to the Beginning Fund Balance;
q. Recognize Beginning Fund Balance - Restricted for
Prepayments in the amount of $93,892 and increase the Public Works Department appropriation for remaining developer
deposits for third party plan review and inspections;
r. Recognize Stadium settlement revenue in the amount of $7,324,722 and increase the Budget Stabilization Reserve by $7,324,722;
s. Recognize a Transfer from the Other City Departments Operating Grant Trust Fund in the amount of $1,356,446 to recognize FEMA reimbursements for Covid-related expenses and increase the Budget Stabilization Reserve by $1,356,446; and
t. Increase the Unrestricted Ending Fund Balance by $2,400,000 to set aside funds to address funding needs that arise during FY 2024/25.
5. Add 1.0 Division Manager and 1.0 Management Analyst in the Human Resources Department to support the City’s safety program, employee wellness, and the workers’ compensation program.
City Manager Grogan made some opening remarks and introduced Director of Finance Lee who provided a Powerpoint presentation on the FY 2023-24 Budget Year-end report and related budget amendments.
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Council comments and questions followed.
Finance Director Lee and City Manager Grogan addressed Council questions.
Public Comment: None.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to note and file the FY 2023/24 Budget Year End Report; (2) establish a Certified Unified Program Agency (CUPA) Fund to account for CUPA related activities to be managed by the Fire Department; (3) approve the FY 2023/24 Budget Amendments to address necessary budget ratifications totaling $1,590,060 in 10 funds as set forth in Attachment 1 of the report (five affirmative Council votes required for revenue actions and the use of unused balances as noted for each item in Attachment 1); (4) approve the FY 2024/25 Budget Amendments, as set forth in Attachment 2. This includes actions in the General Fund to distribute excess funding from the close out of FY 2023/24 and actions to recognize FEMA reimbursements and Stadium settlement revenue, as detailed below (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances): (a) increase the Budget Stabilization Reserve in the amount of $7,525,130, offset by an increase to the Beginning Fund Balance, a decrease in expenditures, and transfers from other funds; (b) increase the Pension Stabilization Reserve in the amount of $5,379,912, offset by an increase to the Beginning Fund Balance; (c) increase the Non Departmental budget by $1,000,000 for General Obligation Bond Implementation, offset by an increase to the Beginning Fund Balance; (d) increase the Human Resources Department budget by $343,000, offset by an increase to the Beginning Fund Balance; (e) increase the City Clerk’s Office budget by $82,000, offset by an increase to the Beginning Fund Balance; (f) increase the Transfer to the General Government Capital Fund for the FHRMS Update Project in the amount of $1,000,000, offset by an increase to the Beginning Fund Balance; (g) increase the Transfer to the Public Buildings Capital Fund for the Building Parking Lot Improvements Project in the amount of $216,000 to fund the library concrete sidewalk replacement project, offset by an increase to the Beginning Fund Balance; (h) increase the Transfer to the Public Buildings Capital Fund and establish the Commerce/Peddler’s Plaza Maintenance Project in the amount of $429,894 to fund the maintenance of the two properties, offset by an increase to the
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Beginning Fund Balance; (i) increase the Transfer from the Other City Operating Grant Trust Fund in the amount of $8,135 to return unused funding related to Covid 19 and to close out the Tobacco Free Cities Grant Program, offset by an increase to the Budget Stabilization Reserve; (j) increase the Transfer from the Public Works Capital Projects Management Fund in the amount of $162,667 to return savings, offset by an increase to the Budget Stabilization Reserve; (k) increase the Transfer from the General Government Capital Fund in the amount of $84,237 to return capital project savings and increase the Capital Projects Reserve by $84,237; (l) increase the Transfer from the Parks and Recreation Capital Fund in the amount of $2,642 to return capital project savings and increase the Capital Projects Reserve by $2,642; (m) increase the Transfer from the Streets and Highways Capital Fund in the amount of $11,576 to return capital project savings and increase the Capital Projects Reserve by $11,576; (n) establish a transfer to the newly established Fire CUPA Fund in the amount of $392,826 to track all CUPA related activities separately, offset by an increase to the Beginning Fund Balance; (o) decrease the Commerce/Peddler’s Plaza carryover in the City Manager’s Office in the amount of $1,000,000, offset by an increase to the Budget Stabilization Reserve; (p) increase the Transfer to the Patrick Henry Infrastructure Improvement Fund in the amount of $4,266, offset by an increase to the Beginning Fund Balance; (q) recognize Beginning Fund Balance Restricted for Prepayments in the amount of $93,892 and increase the Public Works Department appropriation for remaining developer deposits for third party plan review and inspections; (r) recognize Stadium settlement revenue in the amount of $7,324,722 and increase the Budget Stabilization Reserve by $7,324,722; (s) recognize a Transfer from the Other City Departments Operating Grant Trust Fund in the amount of $1,356,446 to recognize FEMA reimbursements for Covid related expenses and increase the Budget Stabilization Reserve by $1,356,446; and (t) increase the Unrestricted Ending Fund Balance by $2,400,000 to set aside funds to address funding needs that arise during FY 2024/25; and (5) add 1.0 Division Manager and 1.0 Management Analyst in the Human Resources Department to support the City’s safety program, employee wellness, and the workers’ compensation program.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
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6. 24-1213 Action on Approval of Cost-of-Living Salary Adjustment for City Attorney; Approval of Amendment No. 1 to Employment Agreement with City Attorney Glen Googins; Adoption of a Resolution Updating the Unclassified Salary Plan for Position of City Attorney
Recommendation:
1. Approve, and authorize Mayor to sign, Amendment No. 1 to the Employment Agreement with City Attorney Glen R. Googins;
2. Approve cost-of-living salary adjustment for City Attorney of 3.25% retroactive to March 1, 2024, resulting in a new annual salary of $356,212.50 (to take effect on December 22, 2024), and a retroactive payment of $9,099.38;
3. Adopt a Resolution updating the Unclassified Salary Plan reflecting the new annual salary for the position of City Attorney to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.
Mayor Gillmor introduced this item.
City Attorney Googins noted for the record that he did not participate in the preparation of this report and left the meeting at 10:49 PM.
Council questions and discussion followed.
Assistant City Attorney Reuter and City Manager Grogan addressed Council questions.
A motion was made by Vice Mayor Becker, seconded by
Councilmember Chahal, to (1) approve and authorize the Mayor to sign Amendment No. 1 to the Employment Agreement with City Attorney Glen R. Googins; (2) approve cost of living salary adjustment for City Attorney of 3.25% retroactive to March 1, 2024, resulting in a new annual salary of $356,212.50 (to take effect on December 22, 2024), and a retroactive payment of $9,099.38; and (3) adopt Resolution No. 24-9410 updating the Unclassified Salary Plan reflecting the new annual salary for the position of City Attorney to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.
Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Becker
5 -
Nay: Councilmember Watanabe, and Mayor Gillmor2 -
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7. 24-893 Action on Recommendations from the Governance and Ethics Committee to Amend Council Policy 049 ("Community Grant Policy")
Recommendation: Adopt a resolution approving amendments to Council Policy 049 (“Community Grant Policy”) that enhance grant eligibility requirements and criteria, promote accountability/increased protections for the City, and expand post event requirements for grant recipients.
City Manager Grogan made some opening remarks and introduced Deputy City Manager Jung who provided a Powerpoint presentation on the recommendations from the Governance and Ethics Committee to amend the Community Grant Policy.
Council questions followed.
Assistant to the City Manager Jung, Management Analyst Sunseri, City Manager Grogan and City Attorney Googins addressed Council questions.
Public Comment: None.
Council discussion ensued.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Becker, to adopt Resolution No. 24-9411 approving amendments to Council Policy 049 (“Community Grant Policy”) that enhance grant eligibility requirements and criteria, promote accountability/increased protections for the City, and expand post event requirements for grant recipients.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Becker, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
None.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 11:54 PM.
A motion was made by Vice Mayor/Chair Becker, seconded by Council/Boardmember Chahal, to adjourn the meeting.
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Aye: Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Anthony Becker, and Mayor/Chair Lisa M. Gillmor
7 -
The next regular scheduled meeting is on Tuesday, December 17, 2024 in the City Hall Council Chambers.
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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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