1/14/2025 Item #6
City Council Meeting
Action on Appointments to City
Committees and Outside Agency
Committees for the 2025 Calendar Year
and Approve Clarification of the Role of
the Audit Committee and Approve the
Revision of the former Economic
Development, Marketing and
Communications Committee to the
1852 Economic Development and Marketing
Committee (Ad Hoc)
THE MISSION CITY RTC #25-1168
January 14, 2025
City of
Santa Clara
The Center of Whats Possible
Recommendation 1
• Appointments to the 2025 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and approve
• Mayor Lisa Gillmor has provided recommendations
POST MEETING MATERIAL 1
1/14/2025 Item #6
City of
Santa Clara
The Center of What: Possibk
City Committees - Mayor's Proposed
Title Members Alternate
American with Disabilities Act Raj Chahal (Chair) Kevin Park (ADA) Committee
Audit Committee Karen Hardy (Chair) Raj Chahal
Albert Gonzalez (Member)
Kevin Park (Member)
Bicycle Pedestrian Advisory Karen Hardy (Chair) Suds Jain Committee (BPAC)
Economic Development & Lisa Gillmor (Chair) Karen Hardy Marketing Committee (Ad Hoc) Kelly G. Cox (Member)
Albert Gonzalez (Member)
Governance and Ethics Kevin Park (Geeir) Menuzer Kelly G. Cox Committee Suds Jain (Membery Chaus
Raj Chahal (Member)
City of
Santa Clara
The Coater of What's Plebible
Outside Agency Committees - Mayor's Proposed
Title Members Alternate
Association of Bay Area Governments Kevin Park (Member) Albert Gonzalez (ABAG) (General Assembly)
Bay Area Water Supply and Karen Hardy (Continues 4-year N/A Conservation Agency (BAWSCA) term ending June 30, 2027) Caltrain Modernization Local Raj Chahal Suds Jain
Policymaker Group (CalMod)
Cities Association of Santa Clara County Kelly G. Cox Lisa M. Gillmor Board of Directors
Cities Association of Santa Clara County Lisa M. Gillmor N/A City Selection Committee
Cities Association of Santa Clara County Kelly G. Cox Suds Jain Legislative Action Committee
2 1/14/2025 Item #6
City of
Santa Clara
The Center of What Possible
Outside Agency Committees, cont. - Mayor's Proposed
Title Members Alternate
City /Mission College Liaison Committee Albert Gonzalez (Chair) Kevin Park Raj Chahal (Member)
Karen Hardy (Member)
City / Santa Clara Unified School District Raj Chahal (Chair) Suds Jain (SCUSD) School Liaison Committee Albert Gonzalez (Member) Lisa Gillmor (Member)
Grand Boulevard Initiative Task Force / El Raj Chakal Suds Jain Camino Real
Human Trafficking Commission Lisa Gillmor Kevin Park
Joint Recycled Water Policy Advisory Karen Hardy Albert Gonzalez Committee
League of California Cities - Peninsula Kevin Park Suds Jain Division
City of
Santa Clara
The Cynter of what Possiba
Outside Agency Committees, cont. - Mayor's Proposed
Title Members Alternate
Neighborhood University Relations Suds Jain (Chair) Albert Gonzalez Committee (NURC) Raj Chahal (Member)
Kevin Park (Member)
karen any /Chahal
Northern California Power Agency (NCPA) Suds Jain
Police Activities League (PAL) Kelly G. Cox Lisa Gillmar Keven
ecycling and Waste Reductic Albert Gonzalez N/A
ommission of Santa Clara Count
San Francisco Bay Area Regional Water Karen Hardy N/A
System Financing Authority
San Jose/Santa Clara Clean Water Kevin Park (Member) Karen Hardy Financing Authority Suds Jain (Member)
3 1/14/2025 Item # 6
City of
Santa Clara
The Center of Won Pegsible
Outside Agency Committees, cont. - Mayor's Proposed
Title Members Alternate
San Jose/Santa Clara Treatment Plant Karen Hardy (Member) Raj Chahal Advisory Committee (TPAC) Lisa Giltnor (Member) LiSA
Albesi
Santa Clara County Expressway Plan Karen Hardy (Member) Kevin Park 2040 Policy Advisory Board (PAB)
Santa Clara Sister Cities Association Kevin Park (Member) Raj Chahal Santa Clara Valley Transportation Suds Jain (Member) N/A Authority (SCVTA) Board of Directors
Santa Clara Valley Transportatio Raj Chahal (Member) Kevin Park Authority (SCVTA) Policy Advisor
Committee (PAC)
City of
Santa Clara
The Center of Whers Postitle
Outside Agency Committees, cont. - Mayor's Proposed
Title Members Alternate
Santa Clara Valley Water Commission Karen Hardy (Member) Suds Jain (SCVW)
Silicon Valley Animal Control Authority Raj Chahal (Member) Kelly G. Cox (SVACA)
Silicon Valley Regional Interoperability Karen Hardy N/A Authority (SVRIA) Board of Directors
Stevens Creek Corridor Steering Kelly G. Cox N/A
Committee
Triton Museum of Art Liaison Committee Kevin Park Raj Chahal 4 1/14/2025 Item #6
City of
Santa Clara
The Center of When Possible
Summary of Mayor's Proposed Recommendations
Member Total Total Alternate Total
Committee Assignments Assignments
Assignments
Mayor Lisa Gillmor 5 2 7
Councilmember Albert Gonzalez 5 3 8
Councilmember Raj Chahal 9 4 13
Councilmember Karen Hardy 10 3 13
Councilmember Kevin Park 8 5 13
Councilmember Suds Jain 5 7 12
Councilmember Kelly G. Cox 5 2 7 9
City of
Santa Clara
The Ceftet at Silver Poscible
Recommendation 2
• Approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor's Workplan, as well as the Workplan itself.
• Insert new language in the Committee role statement...
Reviews the annual independent audits, Comprehensive Annual Financial Report, Single Audit Report, Electric Utility Financial Statements, Stadium Authority Financial Statements, and City Auditor's Annual Report. In addition, the Committee reviews a variety of City and Stadium Authority audits and reports as described in the City Author's Workplan, as well as the Workplan itself. Meetings are attended with the independent auditor. 10 5
1/14/2025 Item #6
City of
Santa Clara
Recommendation 3
Economic Development & Marketing Committee
• The Economic Development, Communications, & Marketing Committee was established by City Council action February 2019 (combining former Economic Development and Marketing Committees) with a focus on proactive economic development, effective communication, and reviewing the City's marketing and branding strategies
• Due to limited staffing and significant workload increases due to COVID-19 response, the Committee has not met
• The City Council took action in 2021 to create and launch Discover Santa Clara™, which serves as the official destination marketing organization for Santa Clara • In 2024, the City Manager implemented a restructuring of the City Manager's Office and created a Director of Economic Development & Sustainability position which has been assigned to provide staff support to the Committee 11
City of
Santa Clara
They Candle of tilat Possible
Recommendation 3, cont.
• Revise the name from Economic Development, Communications and Marketing Committee to the Economic Development & Marketing Committee (Ad Hoc) • Remove the term "communication" to clarify the primary focus is the City's economic development and marketing activities; and does not include communication services provided by the City's Communication Division
• Change to an Ad Hoc Committee to convey that the scope of the Committee will be limited in duration, and following 2025, the City Council will assess the continuation or adiustments to the Committee (Focus: Input on establishment of Econ. Development Program and Econ. Development Impact/Opportunities Related to 2026 Major Events) • Adjust Committee Membership. Proposed Committee consists of three members of the City Council (one Chair and two members, and one alternate member) • Meet at least Quarterly as a non-Brown Act body with various staff (Director of Economic Development & Sustainability, the City Manager, Assistant City Manager(s), and 12 the City Attorney)
6 1/14/2025 Item #6
City of
Santa Clara
The Center of Whath Poosible
Review and Action
1. Approve the Recommendations for Appointments to the 2025 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and approve;
2. Approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor's Workplan, as well as the Workplan itself; and
3. Approve the revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc).
13 City Council Meeting
Action on Appointments to City
Committees for the 2025 Calendar Year
and Approve Clarification of the Role of
CITY OF the Audit Committee and Approve the
Development, Marketing and
Communications Committee to the
1852
THE MISSION CITY
RTC #25-1168
January 14, 2025
7