City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
01/14/2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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Meeting ID: 997-0675-9306
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6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Closed Session to order at 6:03 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.
1. 25-1266 Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
Number of cases: 1
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor adjourned into Closed Session at 6:04 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:01 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Park recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Mayor/Chair Gillmor called for a moment of silence in memory of President Jimmy Carter and victims of the Los Angeles fires.
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Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
25-118 Moment of Silence
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
CONSENT CALENDAR
Council/Boardmember Cox noted that she will recuse herself from Item
2.J regarding a purchase order to Trayer Engineering Corporation due to her employment at Santa Clara University.
Council/Boardmember Jain pulled Item 3.B regarding the Santa Clara Stadium Authority Financial Status Report.
A motion was made by Council/Boardmember Hardy, seconded by Jain, to approve the Consent Calendar (except Item 3.B).
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain,
Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor 7 -
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2.A 25-54 Action on the December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
Recommendation:
Approve the meeting minutes of:
December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes,
December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes,
December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the meeting minutes of December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
2.B 25-01
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Americans with Disabilities Act Committee - May 18, 2023 Cultural Commission - November 4, 2024
Youth Commission - November 12, 2024
Senior Advisory Commission - October 21, 2024
Parks & Recreation Commission - October 21, 2024
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to note and file the minutes of Americans with Disabilities Act Committee - May 18, 2023, Cultural Commission - November 4, 2024, Youth Commission - November 12, 2024, Senior Advisory Commission - October 21, 2024, and Parks & Recreation Commission - October 21, 2024.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
2.C 25-1159
Action on City Bills and Claims Report for the period October 19, 2024 - November 15, 2024
Recommendation:
Approve the list of Bills and Claims for October 19, 2024 - November 15, 2024.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the list of Bills and Claims for October 19, 2024 - November 15, 2024.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
2.D 25-1160
Action on City Bills and Claims Report for the period November 16, 2024 - December 6, 2024
Recommendation:
Approve the list of Bills and Claims for November 16, 2024 - December 6, 2024.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the list of Bills and Claims for November 16, 2024 - December 6, 2024.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.E 25-1225 Action on Monthly Financial Status and Investment Reports for October 2024 and Approve the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Reports and Monthly Investment Reports for October 2024 as presented; and
2. Approve the FY 2024/25 Budget Amendments in the following funds (as detailed in the Fiscal Section of the staff report and Attachment 3 to the staff report):
a. In the General Fund, with a net impact of $836,332
b. In the Expendable Trust Fund, with a net impact of $96,105 c. In the Electric Utility Capital Fund, with a net impact of - $17,396
d. In the Fire Department Capital Fund, with a net impact of $33,000
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) note and file the Monthly Financial Status Reports and Monthly Investment Reports for October 2024 and (2) approve the FY 2024/25 Budget Amendments in the following funds: (a) in the General Fund, with a net impact of $836,332; (b) in the Expendable Trust Fund, with a net impact of $96,105; (c) in the Electric Utility Capital Fund, with a net impact of -$17,396; and (d) in the Fire Department Capital.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.F 25-1053 Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 1180 Richard Avenue, Santa Clara, for Materials Storage and Construction Support Purposes, and (2) Approve Two New Positions in the Finance Department Funded by SVP for SVP Storage and Construction Support Activities
Recommendation:
1. Delegate Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property located at 1180 Richard Avenue, Santa Clara, for Materials Storage and Construction Support Purposes for Silicon Valley Power on the terms presented for an amount not to exceed $4 million over a 76 -month term beginning on or around February 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney;
2. Authorize the City Manager to take any actions as necessary to implement and administer the Lease Agreement; and
3. Approve the addition of two (2) positions, including 1.0 Chief Storekeeper and 1.0 Materials Handler, in the Finance Department funded by Silicon Valley Power.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) delegate authority to the City Manager to negotiate and execute a lease agreement for the commercial and warehouse property located at 1180 Richard Avenue, Santa Clara, for materials storage and construction support purposes for Silicon Valley Power on the terms presented for an amount not to exceed $4 million over a 76-month term beginning on or around February 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney; (2) authorize the City Manager to take any actions as necessary to implement and administer the Lease Agreement; and (3) approve the addition of two (2) positions, including 1.0 Chief Storekeeper and 1.0 Materials Handler, in the Finance Department funded by Silicon Valley Power.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.G 25-1051 Action on Authorizing the City Manager to (1) Execute Agreements With Allied Power Group, LLC and Erwin Services Corporation for a Maximum Compensation of $1,000,000 for Each Agreement and (2) to Negotiate and Execute Amendments to Agreements with TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation for Millwright Services for an Aggregate Maximum Compensation of $100 Million to be Funded by Silicon Valley Power
Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to execute an agreement with Allied Power Group, LLC for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1,000,000, subject to the appropriation of funds and approval as to form by the City Attorney;
3. Authorize the City Manager to execute an agreement with Erwin Services Corporation for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1,000,000 subject to the appropriation of funds and approval as to form by the City Attorney;
4. Authorize the City Manager to negotiate and execute amendments to Agreements for millwright services with an additional aggregate maximum compensation of $40 million for a new aggregate maximum compensation of $100 million shared among TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation all funded by the Electric Utility Capital Fund or Electric Utility Operating Fund and allocated as SVP may require, subject to the appropriation of funds and approval as to form by City Attorney; and
5. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) add or delete services consistent with their scope of services; (b) adjust future rates to account for reasonable market changes in labor and equipment rates; and (c) exercise options to extend the terms of the agreements through January 31, 2033.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to execute an agreement with Allied Power Group, LLC for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum
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compensation not to exceed $1 million subject to the appropriation of funds and approval as to form by the City Attorney;
(3) authorize the City Manager to execute an agreement with Erwin Services Corporation for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1 million subject to the appropriation of funds and approval as to form by the City Attorney; (4) authorize the City Manager to negotiate and execute amendments to Agreements for millwright services with an additional aggregate maximum compensation of $40 million for a new aggregate maximum compensation of $100 million shared among TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation all funded by the Electric Utility Capital Fund or Electric Utility Operating Fund and allocated as SVP may require, subject to the appropriation of funds and approval as to form by City Attorney; and (5) authorize the City Manager to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates to account for reasonable market changes in labor and equipment rates; and (c) exercise options to extend the terms of the agreements through January 31, 2033.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.H 25-1248 Action on Authorizing the City Manager to Negotiate and Execute Amendments to Agreements for As-Needed Scaffolding Services with Unique Scaffold and Liberty Industrial Group, Inc. to Increase Maximum Compensations and Extensions to Contract Terms
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to negotiate and execute amendments to the agreements with Unique Scaffold and Liberty Industrial Group, Inc., to (a) increase the aggregate maximum compensation by $3,750,000 for a new aggregate maximum
compensation of $5,000,000 over a ten-year period; (b) add or delete services consistent with the scope of services; (c) adjust future rates to account for reasonable adjustments to labor and materials rates; and (d) extend the term for up to five additional years in increments to be determined by staff subject to the appropriation of funds and the approval as to form by the City Attorney; and
3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the amendments.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to negotiate and execute amendments to the agreements with Unique Scaffold and Liberty Industrial Group, Inc., to (a) increase the aggregate maximum compensation by $3,750,000 for a new aggregate maximum compensation of $5,000,000 over a ten-year period; (b) add or delete services consistent with the scope of services; (c) adjust future rates to account for reasonable adjustments to labor and materials rates; and (d) extend the term for up to five additional years in increments to be determined by staff subject to the appropriation of funds and the approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the amendments.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.I 25-1128 Action on Purchase Order with Dell Marketing LP for Citywide Hardware Refresh
Recommendation: Authorize the City Manager or designee to issue Purchase Orders to Dell Marketing LP for the purchase of Dell computer, laptops, and peripherals for the citywide hardware refresh under the NASPO ValuePoint Master Agreement No. 23004, which is effective through June 30, 2028, if all options are exercised, with total aggregate maximum compensation not-to-exceed $2,500,000, subject to the appropriation of funds and in a final form approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to authorize the City Manager or designee to issue Purchase Orders to Dell Marketing LP for the purchase of Dell computer, laptops, and peripherals for the citywide hardware refresh under the NASPO ValuePoint Master Agreement No. 23004, which is effective through June 30, 2028, if all options are exercised, with total aggregate maximum compensation not-to-exceed $2,500,000, subject to the appropriation of funds and in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.J 25-47 Action on Delegation of Authority to the City Manager to Issue a Purchase Order to Trayer Engineering Corporation (Trayer) for Supervisory Control and Data Acquisition Controlled Vacuum Disconnect Interrupter Switchgear Associated with the Santa Clara University Distributed Energy Resources Project and Authorize the City Manager to Issue Future Purchases Orders to Trayer for Switchgear for Other Projects Up to a Maximum of $2,500,000 for Silicon Valley Power
Recommendation:
1. Authorize the City Manager or designee to issue a purchase order to Trayer Engineering Corporation for switchgear associated with the Santa Clara University project in the amount of $400,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to issue purchase orders up to maximum additional amount of $2,100,000 to Trayer Engineering Corporation for switchgear needed for other projects within SVP’s service territory for a total aggregate authorization of $2,500,000 through December 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney.
Council/Boardmember Cox recused herself from this item due to her employment at Santa Clara University.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) authorize the City Manager or designee to issue a purchase order to Trayer Engineering Corporation for switchgear associated with the Santa Clara University project in the amount of $400,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to issue purchase orders up to maximum additional amount of $2,100,000 to Trayer Engineering Corporation for switchgear needed for other projects within SVP’s service territory for a total aggregate authorization of $2,500,000 through December 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Recused: Councilmember Cox1 -
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2.K 25-1054 Action on Authorizing the City Manager to Issue Purchase Orders to Tucker Construction, Inc. for Citywide As-Needed Repair Services for Silicon Valley Power
Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), of Title 14 of the California Code of Regulations; and
2. Authorize the City Manager or designee to issue purchase orders to Tucker Construction, Inc. for as-needed repair services for only Silicon Valley Power facilities with an aggregate maximum compensation of $600,000 through June 30, 2028, subject to the appropriation of funds and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1-Existing Facilities), of Title 14 of the California Code of Regulations; and (2) authorize the City Manager or designee to issue purchase orders to Tucker Construction, Inc. for as-needed repair services for only Silicon Valley Power facilities with an aggregate maximum compensation of $600,000 through June 30, 2028, subject to the appropriation of funds and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.L 25-974 Action on Approval of the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment Recommendation: 1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and
2. Approve the following related FY 2024/25 budget amendments in the Police Operating Grant Trust Fund:
a. Recognize grant revenue in the amount of $203,918 and establish a COP25 grant appropriation in the amount of
$203,918 (five affirmative Council votes required to
appropriate additional revenue); and
b. Recognize grant revenue in the amount of $194,984 and increase the COP24 grant appropriation in the amount of $194,984 (five affirmative Council votes required to
appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and (2) approve the following related FY 2024/25 budget amendments in the Police Operating Grant Trust Fund: (a) recognize grant revenue in the amount of $203,918 and establish a COP25 grant appropriation in the amount of $203,918; and (b) recognize grant revenue in the amount of $194,984 and increase the COP24 grant appropriation in the amount of $194,984.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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2.M 25-1036 Action to Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment
Recommendation:
1. Accept the FY 2024-2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and
2. Approve the FY 2024/25 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $111,897 and establish an Adult & Family Literacy Program 24-25 grant appropriation in the amount of $111,897 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) accept the Fiscal Year 2024-2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and (2) approve the Fiscal Year 2024-2025 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $111,897 and establish an Adult & Family Literacy Program Fiscal Year 2024-2025 grant appropriation in the amount of $111,897.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
2.N 25-1130
Action on Final Map for Tract No. 10639 to Subdivide the 2.47 Acre Parcel at 1957 Pruneridge Avenue into 22 Single-Family Lots and 4 Common Area Lots
Recommendation:
1. Approve the Final Map for Tract No. 10639;
2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and
3. Authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26 parcels (22 single family detached homes and 4 common parcels) located at 1957 Pruneridge Avenue [APN 303-03-025 (2024-25)].
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) approve the Final Map for Tract No. 10639; (2) authorize the City Manager to make minor modifications, if necessary, prior to recordation; and (3) authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26 parcels (22 single family detached homes and 4 common parcels) located at 1957 Pruneridge Avenue [APN 303-03-025 (2024-25)].
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
2.O 25-58
Adopt a Resolution to Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”), Which Incorporates the Terms of the Tentative Agreement, and Adopt a Resolution Updating the Classified Salary Plan
Recommendation:
1. Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”, Which Incorporates the Terms of the Tentative Agreement; and
2. Adopt a Resolution to approve the revised salary plan for classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) authorize the City Manager to execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101; and (2) adopt
Resolution No. 25-9413 to approve the revised salary plan for classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
3.A 25-1192 Action on Stadium Authority Bills and Claims for the Month of October 2024
Recommendation:
Approve the list of Stadium Authority Bills and Claims for October 2024.
A motion was made by Boardmember Hardy, seconded by
Boardmember Jain, to approve the list of Stadium Authority Bills and Claims for October 2024.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Boardmember
Cox, and Chair Gillmor
7 -
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PUBLIC PRESENTATIONS
Tanay Gupta spoke in support of rebuilding the International Swim Center.
Erika Correa spoke in support of rebuilding the International Swim Center.
Sean Musil spoke in support of rebuilding the International Swim Center.
Jayden Teoh spoke in support of rebuilding the International Swim Center.
Brandan Du spoke in support of rebuilding the International Swim Center.
Hanson Huynh spoke in support of rebuilding the International Swim Center.
Raine and Madison spoke of the limited options for swimming in Santa Clara.
Max and Tony spoke in support of the International Swim Center.
Vikas Gupta (additional time given by Shilpa Khandelwal) spoke in support of rebuilding the International Swim Center.
Rick Rutter (additional time given by Kevin Zacker, Amanda Pease, Julie Corrigan, Victory Huynh) spoke in support of rebuilding the International Swim Center.
Brian Doyle spoke in support of rebuilding the International Swim Center.
Howard Gibbins thanked the Police Department for enforcing health and safety codes at public events.
Keshav Garg spoke in support of rebuilding the International Swim Center.
Elaine Lee requested additional information on the City Sustainability and Climate Action Team from the Climate Action Plan.
Nick Sifferman spoke in support of rebuilding the International Swim Center.
Brian spoke in support of rebuilding the International Swim Center.
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Linda thanked the City of Santa Clara for cleaning up and disposing of nitrous oxide bottles near Wilcox High School.
City Manager Grogan made some closing remarks regarding the International Swim Center.
Mayor Gillmor called for a recess at 8:02 PM and reconvened the meeting at 8:08 PM.
25-115
Public Presentations Post Meeting Material
CONSENT ITEMS PULLED FOR DISCUSSION
3.B 25-1076 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2024
Recommendation: 1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2024; and
2. Approve a budget amendment in the Capital Budget to increase Construction Expense for Stadium Event Signage and Updated Stadium Wayfinding Signage in the amount of $103,771, offset by a decrease to Ending Fund Balance.
Boardmember Jain pulled this item for discussion and provided a Powerpoint presentation on the Santa Clara Stadium Authority Financial Status Report.
Public Comment: Brian Doyle
Board questions followed.
Stadium Authority Treasurer Lee addressed Board questions.
A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to (1) note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2024; and (2) approve a budget amendment in the capital budget to increase construction expense for stadium event signage and updated stadium wayfinding signage in the amount of $103,771, offset by a decrease to Ending Fund Balance.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Boardmember Cox, and Chair Gillmor
6 -
Abstained: Councilmember Cox1 -
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4. 25-907 Action on a Resolution Suspending Existing All-Electric Construction Requirements of the Reach Code and Request for Direction on Needed Amendments to the Reach Code and Climate Action Plan in Light of Recent Changes in Applicable Law
Recommendation:
1. Adopt a Resolution Suspending Enforcement of the Existing “All-Electric” Requirements of the City’s Reach Code
2. Direct Staff to Prepare Amendments to the Reach Code Consistent with a Single Margin Energy Performance Approach, Combined with a Prescriptive Requirement to Pre-Wire Developments for Future All-Electric Use
3. Direct Staff to Obtain a Cost Effectiveness Study for the Proposed Amendments to the Reach Code
4. Direct Staff to Prepare Corresponding Amendments to the Climate Action Plan, Combined with Necessary GHG Reduction Modeling Director of Economic Development and Sustainability Brilliot provided a Powerpoint presentation on the reach code.
Council comments and questions followed.
Director of Economic Development and Sustainability Brilliot, Chief Electric Utility Officer Pineda and City Attorney Googins addressed Council questions.
Public Comment: Elaine Lee
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) adopt Resolution No. 25-9414 suspending enforcement of the existing “all-electric” requirements of the City’s Reach Code (2) direct staff to prepare amendments to the Reach Code consistent with a Single Margin Energy
Performance approach, combined with a prescriptive requirement to pre-wire developments for future all-electric use; (3) direct staff to obtain a cost effectiveness study for the proposed amendments to the Reach Code; (4) direct staff to prepare corresponding amendments to the Climate Action Plan, combined with necessary GHG reduction modeling; and (5) direct staff to explore EV capable versus EV ready.
Aye: 5 -
Councilmember Chahal, Councilmember Hardy, Mayor Gillmor, Councilmember Cox, and Councilmember Gonzalez
Nay: 2 - Councilmember Park, and Councilmember Jain
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A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to direct staff to investigate (1) the idea of a burn out ordinance including replacement of fixed air conditioners with a heat pump and (2) additional measures to reduce indoor NOx.
Aye:
Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
5. 25-1166 Action on Annual Appointment of Vice Mayor and Chaplain Recommendation: 1. Appoint Councilmember Kelly G. Cox as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2026; and
2. Appoint the Councilmember Council deems appropriate to serve as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2026.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to appoint Councilmember Kelly Cox to serve as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2026 and (2) appoint Councilmember Hardy to serve as Chaplain for
approximately one year until the appointment of a successor Chaplain in January 2026.
Aye:
Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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6. 25-1168 Action on Appointments to City Committees and Outside Agency Committees for the 2025 Calendar Year and Approve Clarification of the Role of the Audit Committee and Approve the Revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc) Recommendation:
1. Approve the Recommendations for Appointments to the 2025 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and approve;
2. Approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself; and
3. Approve the revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc).
Mayor Gillmor provided a Powerpont presentation on the appointments to the 2025 City committees and Outside Agency Committees.
City Manager Grogan spoke about the revisions to the Economic Development, Communications & Marketing Committee.
Council discussion ensued.
Public Comment: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) approve the recommendations for appointments to the 2025 City Committees and Outside Agency Committees with the following changes: (a) Councilmember Chahal to be the Member and Councilmember Park to be the Alternate on the Audit Committee, (b) Councilmember Jain to be the Chair and Councilmember Park to be the Member on the Governance and Ethics Committee; (c) Councilmember Park to be removed from the Neighborhood University Relations Committee; (d) Councilmember Chahal to be the Alternate on the Northern California Power Agency, (e) Councilmember Park to be the Alternate on the Police Activities League; (f) Councilmember Gonzalez to be the Member and Mayor Gillmor to be the Alternate on the Treatment Plant Advisory Committee; (2) approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself; and (3) approve the revision of the former Economic Development, Marketing and Communications
Committee to the Economic Development and Marketing Committee.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES, AND COUNCILMEMBER 030
REQUESTS
Councilmember Hardy reported that there will be a water treatment plant tour on Janaury 24, 2025.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 10:59 PM.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Gonzalez, to adjourn the meeting.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain,
Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor 7 -
The next regular scheduled meeting is on Tuesday, January 28, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 01/14/2025
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Assistant City Clerl<!Secretary
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