Agenda packet — City Council and Authorities Concurrent, January 28, 2025 (part 1 of 4)

City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, January 28, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting
material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].

City of Santa ClaraCity of Santa Clara Page 1 of 14 Printed on 1/24/2025 Meeting Agenda January 28, 2025

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5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum

1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit # 1 - Santa Clara Firefighters, International Association of Firefighters, Local 1171
Unit # 2 - Police Officers Association
Unit # 3
- Internation Brotherhood of Electrical Workers, Local
Union 1245
Unit # 4 - Engineers of the City of Santa Clara
Unit # 9A - Unclassified Police Management
Unit # 9B - Unclassified Fire Management
Unit #10 - Public Safety Non-Sworn Employees Association 25-127
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

2. Recognition of 2024 STEM Winners for the Synopsys Science & Technology Championship
25-1152

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion
of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3.A Action on the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
25-124
Approve the meeting minutes of the January 14, 2025
Joint Council and Authorities Concurrent & Stadium
Authority Meeting.

Recommendation:

3.B Board, Commissions and Committee Minutes25-02
Note and file the Minutes of:

3.C Approval of the Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations
25-1081
Approve in the form presented the updated Annual
Investment Policy for the City of Santa Clara, its
Agencies and Corporations.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting

3.D Action on a Resolution Accepting the AB1600 Report on Development Impact Fees for Fiscal Year Ended June 30, 2024 25-1251
Adopt a Resolution accepting the AB1600 Report on
Development Impact Fees for fiscal year ending June
30, 2024, and making findings regarding the
continuing need for the unexpended balances of
certain impact fees as of June 30, 2024.

Recommendation:

Meeting Agenda January 28, 2025

3.E Action on Award of Task Orders Not to Exceed $2,231,704 to Kastech Software Solutions
Group for PeopleSoft Upgrade and
Functional Improvements in Purchasing and Central Warehouse Operations and Approval of Related Budget Amendments
25-920

1. Authorize the City Manager or designee to
negotiate and execute task orders with Kastech
Software Solutions Group under the agreement for
services dated September 1, 2020 (Agreement)
for PeopleSoft upgrades and functional
improvements in Purchasing and warehouse
operations, with a total aggregate amount not to
exceed $2,231,704, subject to the appropriation of
funds and the review and approval as to form by
the City Attorney;

2. Authorize the City Manager or designee to (a) take
any necessary actions to implement and
administer the Agreement or any task orders; and
(b) amend the Agreement to extend the term as
needed to complete the task orders or amend any
task orders authorized herein, subject to the review
and approval as to form by the City Attorney; and

3. Approve the following FY 2024/25 budget
amendments:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
reduce the unrestricted ending fund balance by
$89,048 (five affirmative Council votes
required for the use of unused balances);
D. In the Sewer Utility Fund, increase the transfer
to the General Government Capital Fund and
reduce the unrestricted ending fund balance by
$57,597 (five affirmative Council votes
required for the use of unused balances);
E. In the Solid Waste Fund, increase the transfer
to the General Government Capital Fund and
reduce the Operations and Maintenance
Reserve by $29,514 (five affirmative Council
votes required for the use of unused
balances);
F. In the Recycled Water Fund, increase the
transfer to the General Government Capital
Fund and reduce the unrestricted ending fund
balance by $6,311 (five affirmative Council
votes required for the use of unused
balances);
G. In the Building Development Services Fund,
increase the transfer to the General
Government Capital Fund and reduce the
unrestricted ending fund balance by $16,425
(five affirmative Council votes required for
the use of unused balances); and
H. In the Fire Development Services Fee Fund,
increase the transfer to the General
Government Capital Fund and reduce the
unrestricted ending fund balance by $3,229
(five affirmative Council votes required for
the use of unused balances).

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Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

3.F Action on Award of Purchase Order to STOMMEL, INC., dba LEHR
for Panasonic Mobile Data Computers for Police and Fire Vehicles
25-1258

1. Authorize the City Manager, or designee, to
execute a purchase order with LEHR for
Panasonic Toughbooks and Components with a
total amount not-to-exceed $754,674, under
NASPO ValuePoint Master Agreement 23019, in
a final form approved by the City Attorney; and

2. Authorize the City Manager, or designee, to
execute purchase orders with LEHR through June
30, 2028, under NASPO ValuePoint Master
Agreement 23019, for additional purchases or
replacement of MDCs or components as-needed,
subject to the appropriation of funds and in a final
form approved by the City Attorney.

Recommendation:

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Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

3.G Authorize the City Manager to (1) Issue Purchase Orders to Atlas Copco Rental for the Rental of an Air Compressor at the Donald Von Raesfeld Power Plant and (2) Execute Amendment No. 1 to the Agreement for Services with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co., to Provide Gas and Air Compressor Preventative Maintenance Services, Both to be Funded by Silicon Valley Power
25-1019

1. Determine that the proposed actions are exempt
from CEQA pursuant to Sections 15301 (Existing
Facilities) and 15302 (Replacement or
Reconstruction) of Title 14 of the California Code
of Regulations;

2. Authorize the City Manager or designee to issue
Purchase Orders to Atlas Copco Rental for the
rental of an air compressor at the Donald Von
Raesfeld Power Plant in an amount not to exceed
$600,000, until approximately September 30,
2026, to be funded by Silicon Valley Power;

3. Authorize the City Manager or designee to execute
Amendment No. 1 to the Agreement for Services
with Gavin D. Yates Doing Business as Northwest
Industrial Engine & Compressor Co., for gas and
air compressor preventative maintenance for a
five-year term ending on June 30, 2028, to
increase the maximum compensation of $150,000
by $850,000 for a revised maximum
compensation amount of $1,000,000; to be funded
by the SVP Operating or Capital Fund as
applicable, subject to the review and approval as
to form by the City Attorney; and

4. Authorize the City Manager or designee to
negotiate and execute further amendments to the
agreement with Gavin D. Yates Doing Business as
Northwest Industrial Engine & Compressor Co to
(a) add or delete services consistent with the
scope of services, (b) adjust future rates to
account for reasonable changes in labor and
material rates, (c) exercise a one-year option to
extend the term through June 30, 2029, and (d)
increase the compensation by up to $500,000 for
a total maximum compensation of $1,500,000
over a six-year period, subject to the appropriation
of funds and the review and approval as to form by
the City Attorney, to be funded by the SVP
Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
Operating or Capital Fund as applicable.

3.H Action to Authorize the City Manager to Execute an Agreement with EQR
-Lincoln Laguna Clara L.P. (“Developer”) for the
Installation and Operation of Private Recreational Amenity Improvements to Satisfy a Portion of Developer’s Parkland Obligations for the 447 Unit Apartment Project Located at 3131 Homestead Road, such Improvements to be Funded at
Developer’s Sole Cost
25-1219
Authorize the City Manager to negotiate and execute
the agreement with EQR-Lincoln Laguna Clara L.P.
for the installation of private recreational amenity
improvements at 3131 Homestead Road at the
developer’s sole cost on substantially the terms and in the forms presented, with such minor, non-substantive
changes and amendments that may be necessary to
implement the parkland dedication requirements for
this project, in final forms approved by the City
Attorney.

Recommendation:

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Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

3.I Action to Authorize the City Manager to Amend the City Loan Terms for the
Belovida Apartments to Enable the County to
Structure a Hard Loan to Replace the Current Bank Loan to Stabilize the Project and to Increase the City loan by up to $90,000 to Cover the Gap in Repair Costs and Approve the Related Budget Amendment
25-1116

1. Approve and authorize the City Manager or
designee, to negotiate, execute and amend the
loan documents to permit the repayment of the
County AHF loan in a junior lien position prior to
the repayment of the City loan in a senior lien
position, before the distribution of residual
receipts, in a final form approved by the City
Attorney;

2. Approve and authorize the City Manager or
designee, to negotiate, execute and amend the
loan agreement to increase the City Loan by up to
$90,000, from $4,955,000 to $5,045,000 to
address the gap created when the PLHA funds
were swapped and replaced with Destination
Home funds to pay for repairs, to make
modifications to the loan documents consistent
with the Term Sheet and as reviewed by the City
Attorney for form and consistency; and

3. Approve the FY 2024/25 budget amendment in the
City Affordable Housing Fund, increasing the
Capital Outlay appropriation in the amount of
$90,000 and decreasing the unrestricted ending
fund balance in the amount of $90,000 (five
affirmative Council votes required for the use of
unused balances).

Recommendation:

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Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

3.J Action on Authorizing the Use of City Electric Forces for Public Works at Various Locations
25-1257

1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the
California Code of Regulations; and

2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 3390 Forest Avenue, 5201 Patrick
Henry Drive, and 2441 Mission College Boulevard
are better performed by the City with its own
employees based on the information set forth in
this Report to Council and authorize the
performance of the public works consistent with
this authorization.

Recommendation:

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4. Action on Stadium Authority Bills and Claims for the Month of November 2024
25-63
Approve the list of Stadium Authority Bills and Claims
for November 2024.

Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject
matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

5. Action on an Agreement with Care Solace, Inc. to Provide Coordination for Mental
Health Care and Social Services to
Residents and Employees of the City of Santa Clara and
Related Budget Amendment
25-125
Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting

1. Authorize the City Manager or designee to
negotiate and execute an agreement with Care
Solace, Inc. to provide coordination for mental
health care and social services to residents and
employees of the City of Santa Clara, for a
three-year term in an amount not to exceed
$390,000, with the option to extend for two
additional one-year periods, subject to budget
appropriations, in a final form approved by the City
Attorney;

2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the agreement; and

3. Approve the FY 2024/25 budget amendment in the
Expendable Trust Fund to recognize other
agencies revenue in the amount of $335,000 and
increase the opioid settlement funds appropriation
in the amount of $335,000 (five affirmative
Council votes required to appropriate
additional revenue).

6. Approve Introduction
of an Ordinance Amending Article IV
(“Stadium
Pilot Program”) of Chapter 5.05 (“Solicitors and
Peddlers”) of the City Code to Make the Stadium Pilot Program Permanent
25-1087
Waive first reading and approve introduction of an
Ordinance amending Article IV (“Stadium Pilot
Program”) of Chapter 5.05 (“Solicitors and Peddlers”)
of the Santa Clara City Code to make the Pilot
Program permanent as the “Stadium Area Sidewalk
Vending” Ordinance
Recommendation:

Meeting Agenda January 28, 2025

7. Action on Award of Purchase Order to Braun Northwest for a Mobile Incident Command
Vehicle and Approval of Related
Budget Amendments
25-1237

1. Authorize the City Manager or designee to execute
a purchase order with Braun Northwest, through
the H-GAC cooperative purchase agreement, for
the purchase of a Mobile Incident Command
vehicle based on project scope and resource
needs of totaling an estimated $586,213 inclusive
of taxes and applicable fees, in a final form
approved by the City Attorney;

2. Authorize the City Manager or designee to execute
change orders for a not-to-exceed contingency
amount of $58,621 (10% of total) for a not
-to-exceed amount of $644,834 to cover
unanticipated costs such as minor configuration
changes, subject to the appropriation of funds and
in a final form approved by the City Attorney; and

3. Approve the following FY 2024/25 budget
amendments:
a. In the General Fund, decrease the Police
Department operating budget in the amount
of $196,917 and establish a transfer to the
Vehicle Replacement Fund in the amount of
$196,917 (majority affirmative Council
votes required)
; and
b. In the Vehicle Replacement Fund,
recognize the transfer from the General
Fund in the amount of $196,917, increase
the Capital Outlay appropriation in the
amount of $489,834, and decrease the
unrestricted ending fund balance in the
amount of $292,917 (five affirmative
Council votes required to recognize
additional revenue and for the use of
unused balances).

Recommendation:

8. Note and File the Silicon Valley Power Bi-Annual Update25-1250 Note and file the Silicon Valley Power Bi-Annual
Update.

Recommendation:

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

9. Action on Recommendation from Governance & Ethics
Committee on
City Council District Communication Options to be
Memorialized in New Council Policy 054 - City Council District Communications
25-1222
Adopt a resolution approving Council Policy 054 (“City
Councilmember District Communications”) based on
the recommendation from the Governance and Ethics
Committee, with amendments if any, provided by the
City Council.

Recommendation:

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, February 11, 2025 in the City Hall Council Chambers.

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Stadium Authority Board Meeting
Meeting Agenda January 28, 2025

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-127 Agenda Date: 1/28/2025

SUBJECT
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):

Unit # 1 - Santa Clara Firefighters, International Association of Firefighters, Local 1171 Unit # 2 - Police Officers Association
Unit # 3 - Internation Brotherhood of Electrical Workers, Local Union 1245 Unit # 4 - Engineers of the City of Santa Clara
Unit # 9A - Unclassified Police Management
Unit # 9B - Unclassified Fire Management
Unit #10 - Public Safety Non-Sworn Employees Association City of Santa Clara Printed on 1/24/2025Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
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@SantaClaraCity
25-1152 Agenda Date: 1/28/2025

REPORT TO COUNCIL

SUBJECT
Recognition of 2024 STEM Winners for the Synopsys Science & Technology Championship

BACKGROUND
The Santa Clara Valley Science and Engineering Fair Association (SCVSEFA) promotes science education by sponsoring an annual fair for Santa Clara County students in grades 6 - 12. The Santa Clara Valley Science and Engineering Fair Association hosts the Synopsys Championship to showcase students in the Santa Clara County who will become our future scientists, technology experts, engineers, and mathematicians. This regional competition celebrates achievement by middle and high school students in the fields of computer science, environmental science, medicine and health, chemistry, biology, and other categories.

The 2024 Synopsys Science & Technology Championship was presented by Santa Clara Valley Science and Engineering Fair Association and held on March 13 - 14, 2024. From this group, 12 outstanding students were sent to the Regeneron International Science and Engineering Fair to participate in an international competition. In addition, students were also sent to the California Science and Engineering Fair.

DISCUSSION
On January 28, 2024, the City Council will recognize the 60 student winners from Santa Clara for their achievements in the 2024 SCVSEFA Synopsys Championship competition for their independent project-based research projects. The following students listed below will be recognized from the City of Santa Clara.

Ricky Rex Alexias
Sahana Anamika
Isabel Antony
Vikram Atmuri
Dyuti Batchu
Saanvi Bhartiya
Aria Chadha
Ishan Chaugule
Abhinab Chatterjee
Lavernie Chen
Sahithi Cherukuri
Spandana Chimmalagi
Emily Chu
Varun Dangeti
Anagha Dhurjati
Vanessa Dinh
Alexander Garcia
Amey Garg
Vanya Goenka
Neel Gowda
Aditi Gupta
Anushree Gupta
Amaya Hermosillo
Aashi Jain
Daniel Jeznach
Ruhi Kelkar
Nandana Maheskumar
Arushi Mani
Ananya Manoj
Hanav Modasiya
Akhil Munipalle
Djoni Muresan
Akhil Nagori
Nikhil Nagori
Vani Nair
Laasya Pandravada
Maytut Pasakdee
Advika Pathak
Max Polosky
Niral Poongovan
Siddharth Pothula
Aman Puri
Kiyan Raisinghani
Adwita Ram
Anvee Sharma
Eshaan Sharma
Shaurya Sharma
Aaron Sun
Mihir Suria
Emmanuel Swenson
Connor Taffe
Jiya Tejura
Gauri Todur
Saachi Todur
Phiet Tran
Satvik Vale
Thiyagesh Venkatesan
Saarang Venkatesh
Charlotte Yang
Truman You
City of Santa Clara Printed on 1/24/2025Page 1 of 3
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25-1152 Agenda Date: 1/28/2025
Ricky Rex Alexias
Sahana Anamika
Isabel Antony
Vikram Atmuri
Dyuti Batchu
Saanvi Bhartiya
Aria Chadha
Ishan Chaugule
Abhinab Chatterjee
Lavernie Chen
Sahithi Cherukuri
Spandana Chimmalagi
Emily Chu
Varun Dangeti
Anagha Dhurjati
Vanessa Dinh
Alexander Garcia
Amey Garg
Vanya Goenka
Neel Gowda
Aditi Gupta
Anushree Gupta
Amaya Hermosillo
Aashi Jain
Daniel Jeznach
Ruhi Kelkar
Nandana Maheskumar
Arushi Mani
Ananya Manoj
Hanav Modasiya
Akhil Munipalle
Djoni Muresan
Akhil Nagori
Nikhil Nagori
Vani Nair
Laasya Pandravada
Maytut Pasakdee
Advika Pathak
Max Polosky
Niral Poongovan
Siddharth Pothula
Aman Puri
Kiyan Raisinghani
Adwita Ram
Anvee Sharma
Eshaan Sharma
Shaurya Sharma
Aaron Sun
Mihir Suria
Emmanuel Swenson
Connor Taffe
Jiya Tejura
Gauri Todur
Saachi Todur
Phiet Tran
Satvik Vale
Thiyagesh Venkatesan
Saarang Venkatesh
Charlotte Yang
Truman You

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no City of Santa Clara Printed on 1/24/2025Page 2 of 3
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25-1152 Agenda Date: 1/28/2025
environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
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@SantaClaraCity
25-124 Agenda Date: 1/28/2025

REPORT TO COUNCIL

SUBJECT
Action on the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

RECOMMENDATION
Approve the meeting minutes of the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting.

City of Santa Clara Printed on 1/24/2025Page 1 of 1
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City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
01/14/2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

How to Submit Written Public Comment Before City Council Meeting:

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833

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6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Closed Session to order at 6:03 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1. 25-1266 Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
Number of cases: 1
Public Comment
None.

Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor adjourned into Closed Session at 6:04 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:01 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Park recited the Statement of Values.

Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Mayor/Chair Gillmor called for a moment of silence in memory of President Jimmy Carter and victims of the Los Angeles fires.

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Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor

Present: 7 -
25-118 Moment of Silence

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported there was no reportable action from Closed Session.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.

CONSENT CALENDAR
Council/Boardmember Cox noted that she will recuse herself from Item

2.J regarding a purchase order to Trayer Engineering Corporation due to her employment at Santa Clara University.

Council/Boardmember Jain pulled Item 3.B regarding the Santa Clara Stadium Authority Financial Status Report.

A motion was made by Council/Boardmember Hardy, seconded by Jain, to approve the Consent Calendar (except Item 3.B).

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2.A 25-54 Action on the December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

Recommendation:

Approve the meeting minutes of:

December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes,
December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes,
December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the meeting minutes of December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

2.B 25-01
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Americans with Disabilities Act Committee - May 18, 2023 Cultural Commission - November 4, 2024
Youth Commission - November 12, 2024
Senior Advisory Commission - October 21, 2024
Parks & Recreation Commission - October 21, 2024
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to note and file the minutes of Americans with Disabilities Act Committee - May 18, 2023, Cultural Commission - November 4, 2024, Youth Commission - November 12, 2024, Senior Advisory Commission - October 21, 2024, and Parks & Recreation Commission - October 21, 2024.

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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

2.C 25-1159
Action on City Bills and Claims Report for the period October 19, 2024 - November 15, 2024
Recommendation:

Approve the list of Bills and Claims for October 19, 2024 - November 15, 2024.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the list of Bills and Claims for October 19, 2024 - November 15, 2024.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

2.D 25-1160
Action on City Bills and Claims Report for the period November 16, 2024 - December 6, 2024
Recommendation:

Approve the list of Bills and Claims for November 16, 2024 - December 6, 2024.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to approve the list of Bills and Claims for November 16, 2024 - December 6, 2024.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.E 25-1225 Action on Monthly Financial Status and Investment Reports for October 2024 and Approve the Related Budget Amendments
Recommendation: 1.

Note and file the Monthly Financial Status Reports and Monthly Investment Reports for October 2024 as presented; and

2. Approve the FY 2024/25 Budget Amendments in the following funds (as detailed in the Fiscal Section of the staff report and Attachment 3 to the staff report):
a. In the General Fund, with a net impact of $836,332
b. In the Expendable Trust Fund, with a net impact of $96,105 c. In the Electric Utility Capital Fund, with a net impact of - $17,396
d. In the Fire Department Capital Fund, with a net impact of $33,000
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) note and file the Monthly Financial Status Reports and Monthly Investment Reports for October 2024 and (2) approve the FY 2024/25 Budget Amendments in the following funds: (a) in the General Fund, with a net impact of $836,332; (b) in the Expendable Trust Fund, with a net impact of $96,105; (c) in the Electric Utility Capital Fund, with a net impact of -$17,396; and (d) in the Fire Department Capital.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.F 25-1053 Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 1180 Richard Avenue, Santa Clara, for Materials Storage and Construction Support Purposes, and (2) Approve Two New Positions in the Finance Department Funded by SVP for SVP Storage and Construction Support Activities
Recommendation:

1. Delegate Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property located at 1180 Richard Avenue, Santa Clara, for Materials Storage and Construction Support Purposes for Silicon Valley Power on the terms presented for an amount not to exceed $4 million over a 76 -month term beginning on or around February 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney;

2. Authorize the City Manager to take any actions as necessary to implement and administer the Lease Agreement; and

3. Approve the addition of two (2) positions, including 1.0 Chief Storekeeper and 1.0 Materials Handler, in the Finance Department funded by Silicon Valley Power.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) delegate authority to the City Manager to negotiate and execute a lease agreement for the commercial and warehouse property located at 1180 Richard Avenue, Santa Clara, for materials storage and construction support purposes for Silicon Valley Power on the terms presented for an amount not to exceed $4 million over a 76-month term beginning on or around February 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney; (2) authorize the City Manager to take any actions as necessary to implement and administer the Lease Agreement; and (3) approve the addition of two (2) positions, including 1.0 Chief Storekeeper and 1.0 Materials Handler, in the Finance Department funded by Silicon Valley Power.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.G 25-1051 Action on Authorizing the City Manager to (1) Execute Agreements With Allied Power Group, LLC and Erwin Services Corporation for a Maximum Compensation of $1,000,000 for Each Agreement and (2) to Negotiate and Execute Amendments to Agreements with TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation for Millwright Services for an Aggregate Maximum Compensation of $100 Million to be Funded by Silicon Valley Power
Recommendation:

1. Determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations;

2. Authorize the City Manager or designee to execute an agreement with Allied Power Group, LLC for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1,000,000, subject to the appropriation of funds and approval as to form by the City Attorney;

3. Authorize the City Manager to execute an agreement with Erwin Services Corporation for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1,000,000 subject to the appropriation of funds and approval as to form by the City Attorney;

4. Authorize the City Manager to negotiate and execute amendments to Agreements for millwright services with an additional aggregate maximum compensation of $40 million for a new aggregate maximum compensation of $100 million shared among TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation all funded by the Electric Utility Capital Fund or Electric Utility Operating Fund and allocated as SVP may require, subject to the appropriation of funds and approval as to form by City Attorney; and

5. Authorize the City Manager to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) add or delete services consistent with their scope of services; (b) adjust future rates to account for reasonable market changes in labor and equipment rates; and (c) exercise options to extend the terms of the agreements through January 31, 2033.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine the proposed actions are exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to execute an agreement with Allied Power Group, LLC for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum

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compensation not to exceed $1 million subject to the appropriation of funds and approval as to form by the City Attorney;
(3) authorize the City Manager to execute an agreement with Erwin Services Corporation for as-needed millwright services starting on or around December 1, 2024, and ending on January 31, 2028, with a maximum compensation not to exceed $1 million subject to the appropriation of funds and approval as to form by the City Attorney; (4) authorize the City Manager to negotiate and execute amendments to Agreements for millwright services with an additional aggregate maximum compensation of $40 million for a new aggregate maximum compensation of $100 million shared among TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation all funded by the Electric Utility Capital Fund or Electric Utility Operating Fund and allocated as SVP may require, subject to the appropriation of funds and approval as to form by City Attorney; and (5) authorize the City Manager to take any actions as necessary to implement and administer the above agreements and to negotiate and execute amendments to (a) add or delete services consistent with the scope of services; (b) adjust future rates to account for reasonable market changes in labor and equipment rates; and (c) exercise options to extend the terms of the agreements through January 31, 2033.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.H 25-1248 Action on Authorizing the City Manager to Negotiate and Execute Amendments to Agreements for As-Needed Scaffolding Services with Unique Scaffold and Liberty Industrial Group, Inc. to Increase Maximum Compensations and Extensions to Contract Terms
Recommendation:

1. Determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations;

2. Authorize the City Manager or designee to negotiate and execute amendments to the agreements with Unique Scaffold and Liberty Industrial Group, Inc., to (a) increase the aggregate maximum compensation by $3,750,000 for a new aggregate maximum
compensation of $5,000,000 over a ten-year period; (b) add or delete services consistent with the scope of services; (c) adjust future rates to account for reasonable adjustments to labor and materials rates; and (d) extend the term for up to five additional years in increments to be determined by staff subject to the appropriation of funds and the approval as to form by the City Attorney; and

3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the amendments.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to negotiate and execute amendments to the agreements with Unique Scaffold and Liberty Industrial Group, Inc., to (a) increase the aggregate maximum compensation by $3,750,000 for a new aggregate maximum compensation of $5,000,000 over a ten-year period; (b) add or delete services consistent with the scope of services; (c) adjust future rates to account for reasonable adjustments to labor and materials rates; and (d) extend the term for up to five additional years in increments to be determined by staff subject to the appropriation of funds and the approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the amendments.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.I 25-1128 Action on Purchase Order with Dell Marketing LP for Citywide Hardware Refresh
Recommendation: Authorize the City Manager or designee to issue Purchase Orders to Dell Marketing LP for the purchase of Dell computer, laptops, and peripherals for the citywide hardware refresh under the NASPO ValuePoint Master Agreement No. 23004, which is effective through June 30, 2028, if all options are exercised, with total aggregate maximum compensation not-to-exceed $2,500,000, subject to the appropriation of funds and in a final form approved by the City Attorney.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to authorize the City Manager or designee to issue Purchase Orders to Dell Marketing LP for the purchase of Dell computer, laptops, and peripherals for the citywide hardware refresh under the NASPO ValuePoint Master Agreement No. 23004, which is effective through June 30, 2028, if all options are exercised, with total aggregate maximum compensation not-to-exceed $2,500,000, subject to the appropriation of funds and in a final form approved by the City Attorney.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.J 25-47 Action on Delegation of Authority to the City Manager to Issue a Purchase Order to Trayer Engineering Corporation (Trayer) for Supervisory Control and Data Acquisition Controlled Vacuum Disconnect Interrupter Switchgear Associated with the Santa Clara University Distributed Energy Resources Project and Authorize the City Manager to Issue Future Purchases Orders to Trayer for Switchgear for Other Projects Up to a Maximum of $2,500,000 for Silicon Valley Power
Recommendation:

1. Authorize the City Manager or designee to issue a purchase order to Trayer Engineering Corporation for switchgear associated with the Santa Clara University project in the amount of $400,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to issue purchase orders up to maximum additional amount of $2,100,000 to Trayer Engineering Corporation for switchgear needed for other projects within SVP’s service territory for a total aggregate authorization of $2,500,000 through December 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Council/Boardmember Cox recused herself from this item due to her employment at Santa Clara University.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) authorize the City Manager or designee to issue a purchase order to Trayer Engineering Corporation for switchgear associated with the Santa Clara University project in the amount of $400,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to issue purchase orders up to maximum additional amount of $2,100,000 to Trayer Engineering Corporation for switchgear needed for other projects within SVP’s service territory for a total aggregate authorization of $2,500,000 through December 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Recused: Councilmember Cox1 -

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2.K 25-1054 Action on Authorizing the City Manager to Issue Purchase Orders to Tucker Construction, Inc. for Citywide As-Needed Repair Services for Silicon Valley Power
Recommendation:

1. Determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1 -Existing Facilities), of Title 14 of the California Code of Regulations; and

2. Authorize the City Manager or designee to issue purchase orders to Tucker Construction, Inc. for as-needed repair services for only Silicon Valley Power facilities with an aggregate maximum compensation of $600,000 through June 30, 2028, subject to the appropriation of funds and approval as to form by the City Attorney.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine the proposed actions are exempt from CEQA pursuant to Sections 15301 (Class 1-Existing Facilities), of Title 14 of the California Code of Regulations; and (2) authorize the City Manager or designee to issue purchase orders to Tucker Construction, Inc. for as-needed repair services for only Silicon Valley Power facilities with an aggregate maximum compensation of $600,000 through June 30, 2028, subject to the appropriation of funds and approval as to form by the City Attorney.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.L 25-974 Action on Approval of the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment Recommendation: 1.

Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and

2. Approve the following related FY 2024/25 budget amendments in the Police Operating Grant Trust Fund:
a. Recognize grant revenue in the amount of $203,918 and establish a COP25 grant appropriation in the amount of
$203,918 (five affirmative Council votes required to
appropriate additional revenue); and
b. Recognize grant revenue in the amount of $194,984 and increase the COP24 grant appropriation in the amount of $194,984 (five affirmative Council votes required to
appropriate additional revenue).

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and (2) approve the following related FY 2024/25 budget amendments in the Police Operating Grant Trust Fund: (a) recognize grant revenue in the amount of $203,918 and establish a COP25 grant appropriation in the amount of $203,918; and (b) recognize grant revenue in the amount of $194,984 and increase the COP24 grant appropriation in the amount of $194,984.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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2.M 25-1036 Action to Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment
Recommendation:

1. Accept the FY 2024-2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and

2. Approve the FY 2024/25 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $111,897 and establish an Adult & Family Literacy Program 24-25 grant appropriation in the amount of $111,897 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) accept the Fiscal Year 2024-2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program; and (2) approve the Fiscal Year 2024-2025 budget amendment in the Library Operating Grant Trust Fund to recognize grant revenue in the amount of $111,897 and establish an Adult & Family Literacy Program Fiscal Year 2024-2025 grant appropriation in the amount of $111,897.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

2.N 25-1130
Action on Final Map for Tract No. 10639 to Subdivide the 2.47 Acre Parcel at 1957 Pruneridge Avenue into 22 Single-Family Lots and 4 Common Area Lots
Recommendation:

1. Approve the Final Map for Tract No. 10639;

2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and

3. Authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26 parcels (22 single family detached homes and 4 common parcels) located at 1957 Pruneridge Avenue [APN 303-03-025 (2024-25)].

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) approve the Final Map for Tract No. 10639; (2) authorize the City Manager to make minor modifications, if necessary, prior to recordation; and (3) authorize the recordation of the Final Map for Tract No. 10639, which subdivides one parcel into 26 parcels (22 single family detached homes and 4 common parcels) located at 1957 Pruneridge Avenue [APN 303-03-025 (2024-25)].

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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

2.O 25-58
Adopt a Resolution to Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”), Which Incorporates the Terms of the Tentative Agreement, and Adopt a Resolution Updating the Classified Salary Plan
Recommendation:

1. Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”, Which Incorporates the Terms of the Tentative Agreement; and

2. Adopt a Resolution to approve the revised salary plan for classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) authorize the City Manager to execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101; and (2) adopt
Resolution No. 25-9413 to approve the revised salary plan for classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

3.A 25-1192 Action on Stadium Authority Bills and Claims for the Month of October 2024
Recommendation:

Approve the list of Stadium Authority Bills and Claims for October 2024.

A motion was made by Boardmember Hardy, seconded by
Boardmember Jain, to approve the list of Stadium Authority Bills and Claims for October 2024.

Aye:

Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Boardmember
Cox, and Chair Gillmor
7 -

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PUBLIC PRESENTATIONS
Tanay Gupta spoke in support of rebuilding the International Swim Center.

Erika Correa spoke in support of rebuilding the International Swim Center.

Sean Musil spoke in support of rebuilding the International Swim Center.

Jayden Teoh spoke in support of rebuilding the International Swim Center.

Brandan Du spoke in support of rebuilding the International Swim Center.

Hanson Huynh spoke in support of rebuilding the International Swim Center.

Raine and Madison spoke of the limited options for swimming in Santa Clara.

Max and Tony spoke in support of the International Swim Center.

Vikas Gupta (additional time given by Shilpa Khandelwal) spoke in support of rebuilding the International Swim Center.

Rick Rutter (additional time given by Kevin Zacker, Amanda Pease, Julie Corrigan, Victory Huynh) spoke in support of rebuilding the International Swim Center.

Brian Doyle spoke in support of rebuilding the International Swim Center.

Howard Gibbins thanked the Police Department for enforcing health and safety codes at public events.

Keshav Garg spoke in support of rebuilding the International Swim Center.

Elaine Lee requested additional information on the City Sustainability and Climate Action Team from the Climate Action Plan.

Nick Sifferman spoke in support of rebuilding the International Swim Center.

Brian spoke in support of rebuilding the International Swim Center.

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Linda thanked the City of Santa Clara for cleaning up and disposing of nitrous oxide bottles near Wilcox High School.

City Manager Grogan made some closing remarks regarding the International Swim Center.

Mayor Gillmor called for a recess at 8:02 PM and reconvened the meeting at 8:08 PM.
25-115
Public Presentations Post Meeting Material

CONSENT ITEMS PULLED FOR DISCUSSION

3.B 25-1076 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2024
Recommendation: 1.

Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2024; and

2. Approve a budget amendment in the Capital Budget to increase Construction Expense for Stadium Event Signage and Updated Stadium Wayfinding Signage in the amount of $103,771, offset by a decrease to Ending Fund Balance.

Boardmember Jain pulled this item for discussion and provided a Powerpoint presentation on the Santa Clara Stadium Authority Financial Status Report.

Public Comment: Brian Doyle
Board questions followed.

Stadium Authority Treasurer Lee addressed Board questions.

A motion was made by Boardmember Jain, seconded by
Boardmember Hardy, to (1) note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2024; and (2) approve a budget amendment in the capital budget to increase construction expense for stadium event signage and updated stadium wayfinding signage in the amount of $103,771, offset by a decrease to Ending Fund Balance.

Aye:

Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Boardmember Cox, and Chair Gillmor
6 -
Abstained: Councilmember Cox1 -

PUBLIC HEARING/GENERAL BUSINESS

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4. 25-907 Action on a Resolution Suspending Existing All-Electric Construction Requirements of the Reach Code and Request for Direction on Needed Amendments to the Reach Code and Climate Action Plan in Light of Recent Changes in Applicable Law
Recommendation:

1. Adopt a Resolution Suspending Enforcement of the Existing “All-Electric” Requirements of the City’s Reach Code

2. Direct Staff to Prepare Amendments to the Reach Code Consistent with a Single Margin Energy Performance Approach, Combined with a Prescriptive Requirement to Pre-Wire Developments for Future All-Electric Use

3. Direct Staff to Obtain a Cost Effectiveness Study for the Proposed Amendments to the Reach Code

4. Direct Staff to Prepare Corresponding Amendments to the Climate Action Plan, Combined with Necessary GHG Reduction Modeling Director of Economic Development and Sustainability Brilliot provided a Powerpoint presentation on the reach code.

Council comments and questions followed.

Director of Economic Development and Sustainability Brilliot, Chief Electric Utility Officer Pineda and City Attorney Googins addressed Council questions.

Public Comment: Elaine Lee
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) adopt Resolution No. 25-9414 suspending enforcement of the existing “all-electric” requirements of the City’s Reach Code (2) direct staff to prepare amendments to the Reach Code consistent with a Single Margin Energy
Performance approach, combined with a prescriptive requirement to pre-wire developments for future all-electric use; (3) direct staff to obtain a cost effectiveness study for the proposed amendments to the Reach Code; (4) direct staff to prepare corresponding amendments to the Climate Action Plan, combined with necessary GHG reduction modeling; and (5) direct staff to explore EV capable versus EV ready.

Aye: 5 -
Councilmember Chahal, Councilmember Hardy, Mayor Gillmor, Councilmember Cox, and Councilmember Gonzalez

Page 19 ends

Nay: 2 - Councilmember Park, and Councilmember Jain
01/14/2025Council and Authorities Concurrent
Meeting
Meeting Minutes
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to direct staff to investigate (1) the idea of a burn out ordinance including replacement of fixed air conditioners with a heat pump and (2) additional measures to reduce indoor NOx.

Aye:

Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

5. 25-1166 Action on Annual Appointment of Vice Mayor and Chaplain Recommendation: 1. Appoint Councilmember Kelly G. Cox as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2026; and

2. Appoint the Councilmember Council deems appropriate to serve as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2026.

Public Comment: None.

A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to appoint Councilmember Kelly Cox to serve as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2026 and (2) appoint Councilmember Hardy to serve as Chaplain for
approximately one year until the appointment of a successor Chaplain in January 2026.

Aye:

Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

Page 20 ends

01/14/2025Council and Authorities Concurrent
Meeting
Meeting Minutes

6. 25-1168 Action on Appointments to City Committees and Outside Agency Committees for the 2025 Calendar Year and Approve Clarification of the Role of the Audit Committee and Approve the Revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc) Recommendation:

1. Approve the Recommendations for Appointments to the 2025 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and approve;

2. Approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself; and

3. Approve the revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc).

Mayor Gillmor provided a Powerpont presentation on the appointments to the 2025 City committees and Outside Agency Committees.

City Manager Grogan spoke about the revisions to the Economic Development, Communications & Marketing Committee.

Council discussion ensued.

Public Comment: None.

A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) approve the recommendations for appointments to the 2025 City Committees and Outside Agency Committees with the following changes: (a) Councilmember Chahal to be the Member and Councilmember Park to be the Alternate on the Audit Committee, (b) Councilmember Jain to be the Chair and Councilmember Park to be the Member on the Governance and Ethics Committee; (c) Councilmember Park to be removed from the Neighborhood University Relations Committee; (d) Councilmember Chahal to be the Alternate on the Northern California Power Agency, (e) Councilmember Park to be the Alternate on the Police Activities League; (f) Councilmember Gonzalez to be the Member and Mayor Gillmor to be the Alternate on the Treatment Plant Advisory Committee; (2) approve the clarification of the role of the Audit Committee to include a variety of City and Stadium Authority audits and reports as described in the City Auditor’s Workplan, as well as the Workplan itself; and (3) approve the revision of the former Economic Development, Marketing and Communications
Committee to the Economic Development and Marketing Committee.

Page 21 ends

01/14/2025Council and Authorities Concurrent
Meeting
Meeting Minutes

Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES, AND COUNCILMEMBER 030

REQUESTS
Councilmember Hardy reported that there will be a water treatment plant tour on Janaury 24, 2025.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.

ADJOURNMENT
The meeting was adjourned at 10:59 PM.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Gonzalez, to adjourn the meeting.

Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain,
Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor 7 -
The next regular scheduled meeting is on Tuesday, January 28, 2025 in the City Hall Council Chambers.

Page 22 ends

01/14/2025Council and Authorities Concurrent
Meeting
Meeting Minutes

In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 23 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-02 Agenda Date: 1/28/2025

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Board of Library Trustees - November 4, 2024
Parks & Recreation Commission - November 25, 2024
Senior Advisory Commission - November 18, 2024
Youth Commission - December 10, 2024
Planning Commission - November 6, 2024
Planning Commission - December 4, 2024
City of Santa Clara Printed on 1/24/2025Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM Hybrid Meeting, Board Room
Central Park Library
2635 Homestead Rd
Santa Clara, CA 95051
11/04/2024
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Board of Library Trustees to commence and convene on November 4, 2024 at 6:00 PM for a Special Meeting held in a hybrid manner to consider the following matter(s) and to potentially take action with respect to them.

The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.

Page 1 ends

DRAFT
11/04/2024Board of Library Trustees Meeting Minutes

CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:02 PM.

CONSENT CALENDAR
A motion was made by Trustee Tryforos, seconded by Trustee Mohammed to approve the Consent Calendar.

Aye: Chair Evans, Trustee Huynh, Trustee Mohammed, Vice-Chair Ricossa, and Trustee Tryforos
5 -

1.A 24-1037 Action to Recommend that the City Council Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment Recommendation: That the Board of Library Trustees recommend that the City Council Accept the

1.B 24-1097
FY 2024/2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program and the Related Budget Amendment as described in this Report.

Action on the Board of Library Trustees Meeting Minutes of October 7, 2024

PUBLIC PRESENTATIONS
Patty Wong , City Librarian informed the Board that the next Librarypalooza fundraising event held by the Santa Clara City Library Foundation and Friends will take place on April 5, 2025, at the Triton Museum.

Page 2 ends

Recommendation: Approve the Board of Library Trustees Meeting Minutes of October 7, 2024 DRAFT
11/04/2024Board of Library Trustees Meeting Minutes
24-1060 Discussion on the Library Facilities Master Plan Recommendation: Discuss progress on the Library Facilities Master Plan and provide input to 2 24-849
support plan development.

Kristilyn Vercruysse and Jeff Davis, consultants with MSR Design, shared a presentation with the Board to provide status updates on the Library Facilities Master Plan project. The Board received updates on the project schedule, community engagement efforts and national trends in Library facilities planning and design. Discussion elicited Board feedback on community needs and how Library might help to meet them in the future. Feedback was also provided by Betsy Megas, who attended the meeting as a member of the public.

City Librarian Wong informed the Board that Library will coordinate with the City Manager's Office on the Library Facilities Master Plan, as well as the Library Strategic Plan, and will bring these back to the Board, likely in March 2025.

Action on Revised Collection Development Policy, Community Room Use Agreements, Audiovisual and Camera Equipment Use Policy, and Policy Governing the Use of Library Grounds
Recommendation: 1. Review and approve:
a. the draft Santa Clara City Library Collection Development Policy (Attachment 1); and
b. the draft Santa Clara City Library Community Room Use Agreements (Attachment 3-6).

2. Review and provide input on:
a. the draft Santa Clara Audiovisual and Camera Equipment Use Policy (Attachment 8); and
b. the draft Santa Clara City Library Policy Governing the use of Library Grounds (Attachment 10).

Deputy City Attorney Luis Haro informed the Board that the Library is working in coordination with the City Attorney's Office to review and update Library policies that are outdated or in need of revision to better meet contemporary service needs. He provided a summary of the policies being presented to the Board, and reviewed the changes made and the reasoning behind these. The Board asked questions and discussed the changes made. Betsy Megas attended the meeting as a member of the public, and provided additional feedback.

A motion was made by Trustee Mohammed, seconded by Trustee Huynh to approve Staff Recommendation.

Page 3 ends

GENERAL BUSINESS
DRAFT
11/04/2024Board of Library Trustees Meeting Minutes

Aye: Chair Evans, Trustee Huynh, Trustee Mohammed, and Trustee Tryforos4 - Nay: 1 - Vice-Chair Ricossa

STAFF REPORT

TRUSTEES REPORT
City Librarian Wong informed the Board that the Library system would be closed for at least half the day on December 10, 2024 for a citywide staff recognition event. It was shared that the system might be closed the full day, as discussions are in progress about a Library staff training and recognition following the citywide event. The Board was queried as to their interest in attending and recognizing staff, possibly including a potluck. The closure of Northside Branch Library on Thursday, November 7, 2024 from 10am to 12pm was shared, a result of necessary plumbing repairs. The Board inquired about the results of Comic Con, and City Librarian Wong shared that the post-event debrief was upcoming, and she hoped to update the Board at the December meeting. An update was provided on the Library Cafe, for which a request for proposal is being prepared for an operating vendor. The cafe has had repairs to the cabinets, fresh paint and new floors installed. Significant community feedback has been received during Strategic Plan and Facilities Master Plan community engagement efforts requesting the re-opening of the Cafe.

Discussion about proclaiming the Library as a Book Sanctuary was raised and agreed to be added as an item for discussion at the December meeting of the Board. Chair Evans reported attending the Halloween in the Park event, which was well attended, and noted that there was a picnic at Central Park Library scheduled at the same time. Chair Evans reported that he spoke to many community members there, who shared an interest in longer Library hours and shared that they love story times. City Librarian Wong inquired which hours the community mentioned, and Chair Evans shared appreciation for Saturday hours at Mission Library, and an interest in more hours outside of work hours.

Items raised to consider addressing at the December meeting included sharing State Library survey data, discussion of programs the Board would like more information about, and a review of comparable library services and funding.

City Librarian Wong shared that recruiting is underway for Sunday Hours, and that the Library is watching to learn the results of Sunnyvale's ballot measure supporting a new main library there, meant to be joint use with a new school building.

Page 4 ends

DRAFT
11/04/2024Board of Library Trustees Meeting Minutes

ADJOURNMENT
The meeting was adjourned at 8:11 PM.

A motion was made by Trustee Tryforos, seconded by Trustee Huynh to adjourn the meeting.

Aye: Chair Evans, Trustee Huynh, Trustee Mohammed, Vice-Chair Ricossa, and Trustee Tryforos
5 -
The Board of Library Trustees Special Meeting is adjourned to December 2, 2024, at 6:00 PM in the Mission Branch Library Community Room.

Page 5 ends

DRAFT
11/04/2024Board of Library Trustees Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 6 ends

MEETING DISCLOSURES
DRAFT
City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Cafeteria - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
11/25/2024
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Join Zoom Meeting
https://santaclaraca.zoom.us/j/7952241237?
pwd=bHNnZ2o4RTd2WmpmVVlFcWRHc1NSZz09&omn=87398322265
Meeting ID: 795 224 1237
Passcode: 858218

CALL TO ORDER AND ROLL CALL
Chair Hai called the Parks & Recreation Commission meeting to order at 7:02 PM
Vice Chair Maureen Chu, Commissioner Eversley Forte,
Commissioner Derek DeMarco, Chair Sajid Hai, Commissioner Brittany Ricketts, and Commissioner Vikas Gupta
Present 6 -
Commissioner Dana CaldwellAbsent 1 -
Commissioner Chu made a motion, seconded by Commissioner Forte to excuse Commissioner Caldwell from the November 25, 2024 Parks & Recreation Commission meeting.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -

Absent: Commissioner Caldwell1 -

CONSENT CALENDAR

Page 1 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

1.A 24-1093 Action on the Parks & Recreation Commission Minutes of the October 21, 2024, Meeting
Recommendation: Approve the Parks & Recreation Commission Minutes of the October 21, 2024, Meeting.

Commissioner Chu made a motion, seconded by Commissioner Ricketts to approve the October 21, 2024 Parks & Recreation Commission minutes as amended with the correction that
Commissioner DeMarco abstaining from voting on Item 5, RTC 24-903.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

1.B 24-1089
Discussion of a Parks & Recreation Commission 2025 Calendar of Meetings
Recommendation:

It is recommended that the Commission recommend that the City Council adopt the proposed 2025 calendar of meetings for the Parks and Recreation Commission.

Commissioner Chu made a motion, Seconded by Commissioner Gupta to accept the 2025 Parks & Recreation 2025 Calendar of meetings.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

PUBLIC PRESENTATIONS
None

GENERAL BUSINESS

Page 2 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

2. 24-992 Approval of a Grant from the Wade Brummal Youth Sports Scholarship Program in the Amount of $17,575 to Reimburse Santa Clara Westside Little League for Eligible Expenses Related to the 2024 Spring Season.

Recommendation:

Approve a Grant in the Amount of $17,575 from the Wade Brummal Youth Sports Scholarship Program in the Public Donations Fund to Reimburse the Santa Clara Westside Little League for Eligible Expenses Related to the 2024 Spring Season.

Commissioner Forte made a motion, seconded by Commissioner DeMarco to approve a grant in the amount of $17,575 from the Wade Brummal Youth Sports Scholarship Program in the Public
Donations Fund to reimburse the Santa Clara Westside Little League for eligible expenses related to the 2024 Spring Season.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

3. 24-1012
Approval of a Grant from the Wade Brummal Youth Sports Scholarship Program in the Amount of $11,652 to Reimburse Santa Clara Swim Club for Eligible Expenses Related to the 2022-2023 Swim Season.

Recommendation:

Approve the Grant in the Amount of $11,652 from the Wade Brummal Youth Sports Scholarship Program in the Public Donations Fund to Reimburse Santa Clara Swim Club for Eligible Expenses Related to the 2022-2023 Swim Season.

Commissioner Chu made a motion, Seconded by Commissioner DeMarco for the approval of a grant for the Wade Brummal Youth Sports Grant Scholarship Fund Program in the amount of
$11,652.29 to reimburse Santa Clara Swim Club for eligible expenses related to the 2022 - 2023 Swim Season.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

Page 3 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

4. 24-1003 Approval of a Grant from the Wade Brummal Youth Sports Scholarship Program in the Amount of $22,240 to Reimburse the Santa Clara Youth Soccer League for Eligible Expenses Related to the 2023-2024 Soccer Season.

Recommendation:

Approve a grant in the Amount of $22,240 from the Wade Brummal Youth Sports Scholarship Program in the Public Donations Fund to reimburse the Santa Clara Youth Soccer League for eligible expenses related to the 2023-2024 Soccer Season
Commissioner Chu made a motion, Seconded by Commissioner DeMarco for the approval of a grant from the Wade Brummal Youth Sports Scholarship Program in the amount of $22,240 to reimburse the Santa Clara Youth Soccer League for eligible expenses related to the 2023 - 2024 Soccer Season.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

5. 24-1061
Receive Presentation and Provide Input on the Study Session on the Library Facilities Master Plan
Recommendation:

Recommend that the Commission provide input and feedback to the Consultant on the development of the City’s Library Master Plan.

The Commission provided input on the Library Master Plan, to:
--Increase library hours,
--Provide appropriate room sizes for small groups,
--Consider the ideal Central Park Library layout including parking lots, cafe, and links to other community services,
--Promote workshops, and partner with external groups to expand accessible knowledge for the community,
--Develop strategies to reduce parking demands,
--Have the Central Park Library and other libraries as destinations for residents and non-residents,
--Develop and provide reservable open space for groups, --Develop place making and maker spaces for the community, --Reemphasize the importance of having early education programming, --Provide an option to have some City Council meetings at the Central Park Library, and
--Have each library branch known for a specialization.

Page 4 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

6. 24-1137 Status Update on the Progress Made on the FY 2024/25 Parks & Recreation Commission’s Work Plan Goals
Recommendation: Provide status update on progress made on the FY 2024/25 Parks &

STAFF REPORT
Recreation Commission’s work plan goals.

Goal A: Review park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources- -No Update.

Goal B.1.: Review and solicit community input on the existing City park rehabilitation projects based on the current Capital Improvement Program (CIP) Budget and schedule--No update.

Goal B.2.: Review residential developer proposed schematic designs for new neighborhood parks that serve new residential development--No update.

Goal C.1.: Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2024--Work plan completed.

Goal C.2.: Participate in Citywide Special events--Commissioners will attend and participate in the 2024 Holiday Tree Lighting Event.

Goal D.: Partner with at least one other commission to build upon/expand at least one existing Parks & Recreation event by adding one extra element for patrons to interact with during the event--No update
Goal E.: Participate in the Parks & Recreation Master Plan Process- -Commissioners participated in focus groups for the Parks & Recreation Master Plan and provided feedback to the Consultant (WRT).

Goal F.: Consider the annual budget of the Parks & Recreation Department during the budget preparation process and make recommendations with respect to the City Manager and City Council--The Commission approved three Wade Brummal Grant Scholarship requests at the November 25 Meeting.

Parks & Recreation Director Sparacino
The Director reminded the Commission about the upcoming Holiday Tree Lighting Event on December 6. He was pleased to meet the Commission and is looking forward to seeing the commissioners at the event. Director Sparacino has been settling into his new role and has spent much of his time meeting staff, bringing himself up to speed about the intricacies of the new role, and gaining a more in depth perspective about the department while focusing on improving efficiencies.

Page 5 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

COMMISSIONERS REPORT
Chair Hai
The Commissioner visited Jenny Strand Park. Over the past month he also traveled to several cities in Colombia and parts of the Andes Mountain Range.

Commissioner Chu
Commissioner Chu visited Live Oak, Thamien and Henry Schmidt Parks.

The recreation building at Lick Mill Park was rented out by her daughter’s Girl Scout Troop for a meeting. She commented on how amazing the recreation programming staff is. The Ballet group is gearing up for their annual performance of The Nutcracker and was very thankful to Parks & Recreation Department staff for their support. “It’s a fantastic community event!”. Commissioner Chu also commented on the excellence of the Santa Clara Recreational Ballet program.

Commissioner DeMarco
Commissioner DeMarco visited Agnew Park. He and his family enjoyed the recently renovated playground. He made note of the “Mini Amphitheater” within the park, although it was a little muddy due to recent rain.

Commissioner Forte
He sampled the new Silicon Valley Hopper Service for commuting. He was somewhat disappointed that the service does not currently operate throughout the entire City of Santa Clara.

Commissioner Gupta
Commissioner Gupta has committed to weekly walks on Friday mornings within his local neighborhood and has started with Maywood Park. He expressed his joy about Measure I passing and how this will greatly benefit parks and recreation facilities in the City and what it will mean for the future of aquatics and the ISC in Santa Clara.

Commissioner Ricketts: She was traveling recently and visited Portland for a week and New York, and visited a library in each city.

Page 6 ends

11/25/2024Parks & Recreation Commission Meeting Minutes

ADJOURNMENT
Commissioner DeMarco made a motion, seconded by
Commissioner Chu to adjourn the November 25, 2024 Parks & Recreation Commission Meeting at 8:26 PM until the next regular meeting at 7:00 PM on January 13, 2025.

Aye: Vice Chair Chu, Commissioner Forte, Commissioner DeMarco, Chair Hai, Commissioner Ricketts, and Commissioner Gupta
6 -
Excused: Commissioner Caldwell1 -

MEETING DISCLOSURES

Page 7 ends

11/25/2024Parks & Recreation Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 8 ends

City of Santa Clara
Meeting Minutes
Senior Advisory Commission
Draft
5:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
11/18/2024
The City of Santa Clara is conducting the Senior Advisory Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/97590069803
Meeting ID: 975 9006 9803
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
The regular meeting was called to order by Chair Drozek at 5:07 p.m.

Chair Edmund Drozek, Vice Chair Tom Freitas, Commissioner Judy Hubbard, Commissioner Rick Andrews, Commissioner Maria Vaz, and Commissioner Srinivasan Manivannan
Present 6 -
Commissioner Veena SterlingAbsent 1 -
A motion was made by Commissioner Freitas, seconded by
Commissioner Vaz, to excuse Commissioner Sterling. The motion carried with the following vote.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Hubbard, Commissioner Andrews, Commissioner Vaz, and Commissioner Manivannan
6 -

Absent: 1 - Commissioner Sterling

Page 1 ends

11/18/2024Senior Advisory Commission Meeting Minutes

1. 24-986 Review and Approve the Senior Advisory Commission Minutes of October 21, 2024
Recommendation: Approve the Senior Advisory Commission Minutes of October 21, 2024 A motion was made by Commissioner Hubbard, seconded by
Commissioner Manivannan, to approve the minutes of October 21, 2024. The motion carried with the following vote.

Aye: Chair Drozek, Commissioner Hubbard, Commissioner Andrews, and Commissioner Manivannan
4 -
Nay: Vice Chair Freitas1 -
Excused: Commissioner Sterling1 -
Abstained: 1 - Commissioner Vaz
None

GENERAL BUSINESS

2. 24-1025 Receive Presentation and Provide Input for the Study Session on the Library Facilities Master Plan
Recommendation: Recommend that the Commission provide input and feedback to the Consultant on the development of the City’s Library Master Plan.

Consultants from MSR Design presented the Library Facilities Master Plan to the Senior Advisory Commission and asked for input and feedback.

No action was taken on this item.

Page 2 ends

CONSENT CALENDAR

PUBLIC PRESENTATIONS
11/18/2024Senior Advisory Commission Meeting Minutes

3. 24-1104 Discuss and take action to adopt the Senior Advisory Commission’s Work Plan & Goals for FY2024/25.

Recommendation: Discuss and take action to adopt the Senior Advisory Commission’s Work Plan & Goals for FY2024/25.

The Senior Advisory Commission prioritized and established measurable outcomes for the FY 2024/25 Commission Work Plan and adopted the following Work Plan:

1. Advocate for Affordable and Convenient Housing
a. Educate the Older Adult Community on current
low-income and affordable housing projects in Santa
Clara
i. Provide educational presentations by the Housing
and Community Services Department at Senior
Center.
b. Provide input to developers of Older Adult housing
projects in the City of Santa Clara.
i. Attend Community workshops related to new
Senior Housing developments in Santa Clara.

2. Encourage and Promote the use of Outdoor Spaces and
Buildings
a. Work with the Parks & Recreation Department to
promote the development of dedicated pickleball courts
in Santa Clara.
i. Meet with City staff monthly for updates.
b. Work with the Parks & Recreation Department to support and advocate for the Lawn Bowl facility and Club at
Central Park.
i. Meet with City staff monthly for updates.
c. Advocate for outdoor spaces and activities for older adults.
i. Attend community meetings related to new or
rehabilitated park projects in Santa Clara.

3. Advocate for Affordable, Convenient, and Safe Transportation and Streets
a. Promote new projects related to the older adult
community on transportation resources in Santa Clara.
i. Attend community meetings related to
transportation and streets improvement projects in
Santa Clara.
b. Review and provide feedback to the Pedestrian and
Bicycle Master Plans for potential access improvements, and provisions for general safety and develop strategies to address excessive speeding on bike paths.

Page 3 ends

11/18/2024Senior Advisory Commission Meeting Minutes
i.

Send representative(s) to attend Bicycle &
Pedestrian Advisory Committee meeting(s).

4. Develop Opportunities to Promote Health, Wellness, and Nutrition
a. Assist in implementation of Senior Needs Assessment
survey and outreach plan.
b. Advocate for Age-Friendly accessibility in the built environment in Santa Clara.
i. Attend Community Meetings related to ADA
updates within Santa Clara.

A motion was made by Commissioner Andrews, seconded by
Commissioner Hubbard, to adopt the Senior Advisory Commission FY2024/25 Work Plan & Goals. The motion carried with the following vote.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Hubbard, Commissioner Andrews, Commissioner Vaz, and Commissioner Manivannan
6 -
Excused: Commissioner Sterling1 -

STAFF REPORT
Recreation Manager Castro reported on the following:
- Recreation classes begin in January.
- Registration opens on December 3.
- The Holiday Tree Lighting will be held on December 6, from 5:30 - 8:00 p.m.
- Measure I, Infrastructure Bond passed in the City.
- Santa Clara County held an Age-Friendly County meeting and shared that they will be conducting a county-wide survey.

Recreation Supervisor Herb reported on the following:
- The Senior Center will be hosting Pie Day on Thursday, November 21 from 1:00 - 2:00 p.m.

COMMISSIONERS REPORT
Commissioner Hubbard shared that she will be moving out of the area and announced her resignation from the Commission. She thanked everyone for the time she served on the Commission.

Commissioner Andrews shared that he attended the Veteran's event at Central Park and commented on a job well done.

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11/18/2024Senior Advisory Commission Meeting Minutes

ADJOURNMENT
A motion was made by Commissioner Hubbard, seconded by
Commissioner Andrews that the meeting be adjourned at 6:46 p.m.

Aye: Chair Drozek, Vice Chair Freitas, Commissioner Hubbard, Commissioner Andrews, Commissioner Vaz, and Commissioner Manivannan
6 -
Excused: Commissioner Sterling1 -

MEETING DISCLOSURES

Page 5 ends

11/18/2024Senior Advisory Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 6 ends

City of Santa Clara
Meeting Minutes
Youth Commission
Draft
6:00 PM Youth & Teen Center
2446 Cabrillo Avenue
Santa Clara, CA 95051
12/10/2024

CALL TO ORDER AND ROLL CALL
This meeting was called to order by Chair Liang at 6:09 p.m.

Commissioner Allysa Domensino, Commissioner Namita Gaidhani, Commissioner Srikha Gopisetti, Commissioner Julianna Arias Hernandez, Commissioner Neha Israni, Commissioner Maryam Ismail, Commissioner Ryan Kim, Commissioner Rebecca Kunze,
Commissioner Kira Liang, Commissioner Malia Martin,
Commissioner Hiranya Parekh, and Commissioner Samarth Suresh Present 12 -
Commissioner Simren Garg, Commissioner Samaira Mehta, and Commissioner Brian Rong
Absent 3 -
A motion was made by Commisioner Suresh, seconded by
Commissioner Parekh to excuse Commissioner Garg,
Commissioner Mehta, Commissioner Rong from the December 10, 2024 meeting. The motion was carried by the following votes:

Aye: Commissioner Domensino, Commissioner Gaidhani, Commissioner Gopisetti, Commissioner Arias Hernandez, Commissioner Israni, Commissioner Ismail, Commissioner Kim, Commissioner Kunze, Commissioner Liang, Commissioner Martin, Commissioner Parekh, and Commissioner Suresh
12 -

Absent: Commissioner Garg, Commissioner Mehta, and Commissioner Rong3 -

CONSENT CALENDAR

1. 24-1190 Action on the Youth Commission Meeting Minutes of November 12, 2024 A motion was made by Commissioner Suresh, seconded by
Commissioner Martin that this item be recommended for approval.

The motion was carried by the following votes:

Page 1 ends

12/10/2024Youth Commission Meeting Minutes

PUBLIC PRESENTATIONS

GENERAL BUSINESS

2. 24-1191
None
Discussion and Possible Actions on Youth Commission FY 2024/25 Work Plan & Goals.

Commissioners continued to brainstorm ideas for the FY 2024/25 Work Plan themes: Youth Empowerment, Public Outreach and Education, and Community Building. The committees will update progress at the next Youth Commission monthly meeting in January 2025.

COMMISSIONERS REPORT
Commissioner Israni, attended a Santa Clara Vision Zero community workshop, where residents were asked about their concerns regarding traffic, safety, and accessibility on roads. Vision Zero also provided a website and interactive map where people can cite complaints and view other problem areas.

ADJOURNMENT
A motion was made by Commissioner Suresh, seconded by
Commioner Parekh that this meeting be adjourned at 6:33 p.m. The motion was carried by the following votes:

Page 2 ends

STAFF REPORT
None
12/10/2024Youth Commission Meeting Minutes

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 3 ends

City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
11/06/2024
The City of Santa Clara is conducting Planning Commission meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/91729202898
Webinar ID: 917 2920 2898 or
Phone:
1(669) 900-6833
Via the City’s eComment
The public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Public Comments prior to meeting may be submitted via email to [email protected] no later than noon on the day of the meeting; (Comments received after 12:00 PM on the day of the meeting will be made part of the public record but will not be read out loud during the meeting) and also before and during the meeting via eComment. Clearly indicate the project address, meeting body, and meeting date in the email.

Agendas, Staff Reports and associated documents for Planning Commission items may be viewed on the City's website at https://santaclara.legistar.com/Calendar.aspx 6:00 PM REGULAR MEETING
Call to Order
Chair Saleme called the meeting to order at 6:02 p.m.

Page 1 ends

11/06/2024Planning Commission Meeting Minutes
Pledge of Allegiance and Statement of Values
Secretary Crutchlow read the Statement of Values
Roll Call
Commissioner Yashraj Bhatnagar, Commissioner Nancy A. Biagini, Commissioner Qian Huang, Vice Chair Mario Bouza, Chair Lance Saleme, and Commissioner Eric Crutchlow
Present 6 -
Commissioner Priya CherukuruAbsent 1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza to excuse Commissioner Cherukuru's
absence.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -

DECLARATION OF COMMISSION PROCEDURES
Secretary Crutchlow read the Declaration of Commission Procedures.

CONTINUANCES/EXCEPTIONS

CONSENT CALENDAR
Chair Saleme moved the Consent Calendar to be heard before the Study Session.

A motion was made by Commissioner Crutchlow, seconded by Commissioner Biagini to approve the consent calendar.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes

1.A 24-1072 Action to Recommend City Council Adoption of a Resolution of Local Support for Transit-Oriented Communities Implementation Grants Recommendation: 1. Adopt a Resolution of Local Support for the City’s application for technical assistance grants related to ABAG’s Transit-Oriented Communities Policy; and

2. Recommend that the City Council Authorize the City Manager to execute all documents related to accepting the technical assistance grants.

1.B 24-1100
Planning Commission Meeting Minutes of October 23, 2024 Recommendation: Approve the Planning Commission Meeting Minutes of the October 23, 2024 Meeting.

STUDY SESSION
24-1115 Study Session on the Library Facilities Master Plan Recommendation: There is no recommendation. The purpose of this report is to support a Study Session on this topic and to receive input from the Planning Commission on the development of the City’s Library Facilities Master Plan.

Staff presentation was provided by City Librarian Patty Wong and the City's consultants from MSR Tracy Lesneski and Kristilyn Vercruysse.

Commissioners provided input on the goals for the needs of the Santa Clara community for new library facilities and programs. Comments included: easy access to public transportation, space for bicyclists, located near housing, socialization opportunities, cooking experiences, historical areas, and gardening opportunities.

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

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11/06/2024Planning Commission Meeting Minutes

2. 24-1095 PUBLIC HEARING CONTINUANCE: Action on a Recommendation to City Council with respect to: an Environmental Impact Report and Mitigation Monitoring and Reporting Program, General Plan Amendment from High-Intensity Office/Research-and-Development to newly created Urban Center Mixed Use and Urban Center Residential Mixed Use land use designations, a Rezoning to PD - Planned Development, a Vesting Tentative Subdivision Map, and a Development Agreement for a Mixed Use Project at 3005 Democracy Way comprised of up to 1,800 units (approximately 1.8 million square feet of residential uses) , up to 3 million square feet of office/research-and-development, approximately 100,000 square feet of retail, and approximately 10,000 square feet of childcare facilities (“Option A”), with a project alternative (“Option B”) that allows for the flexibility of up to an additional 800 dwelling units (for a total of up to 2,600 residential units) with a corresponding reduction in office/research and development square footage to 2.2 million square feet.

Recommendation: 'Option A'

1. Adopt a resolution to recommend the City Council certify the Final EIR prepared for the Mission Point Project (SCH # 2018072068) and adopt a Mitigation Monitoring and Reporting Program, CEQA Findings, and a Statement of Overriding Considerations.

2. Adopt a resolution to recommend the City Council approve a General Plan amendment to add 2 new land use designations, Urban Center Mixed-Use (UCMU) and Urban Center Mission Point (UCMP), and to change the land use designation for the project site from High Intensity Office/Research & Development (HI O/R&D) to UCMU (Area D) and UCMP (Areas A, B, and C).

3. Adopt a resolution to recommend the City Council approve the Planned Development Rezoning from HO-RD - High-Intensity Office/Research and Development to PD - Planned Development.

4. Adopt a resolution to recommend the City Council approve a Vesting Tentative Subdivision Map.

5. Adopt a resolution to recommend the City Council adopt an ordinance to approving the Development Agreement.

Planning Manager Lesley Xavier provided the Staff Presentation.

Ben Tranel, Gensler provided the Applicant Presentation.

Public Speakers:

Mary Grizzle
Rick Franco
Doug Bloch
Danny Mangan
Armand Murrillo - Nor Cal Carpenters
Alex Shoor - Catalyze SV

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11/06/2024Planning Commission Meeting Minutes
Ali - Housing Action Coalition
A motion was made by Commissioner Biagini, seconded by
Commissioner Bouza to close the public hearing.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Huang to approve Staff Recommendation 1 with the revised resolution for Option B.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Huang to Approve Staff Recommendation 2 with the revised resolution for Option B.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Biagini, to Approve a Rezoning of the Project Site from ML (Light Industrial) to PD (Planned Development) for the Project Site, with the revised resolution for Option B.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes
A motion was made by Commissioner Crutchlow, seconded by Commissioner Biagini to Approve Staff Recommendation 4 with the revised resolution for Option B.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -
Ms. Xavier then pointed out that Commissioner Crutchlow’s earlier motion, concerning the rezoning of the Project Site to PD, erroneously stated that the existing zoning was ML (Light Industrial), when in fact it is High Intensity Office / Research & Development (HO-RD).

A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza, to rescind the prior rezoning motion, and to approve Staff Recommendation 3, a rezoning from HO-RD - High-Intensity Office/Research and Development to PD - Planned Development, with the revised resolution for Option B.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Vice Chair Bouza1 -
Excused: Commissioner Cherukuru1 -
A Motion was made by Commissioner Biagini, seconded by
Commissioner Crutchlow, to recommend that the City Council seriously consider additional parking in a way that better ensures a successful project, as the current consideration of 1:1, plus some shared parking with Levi’s Stadium and commercial entities, raises grave concerns with the Planning Commission.

Aye: Commissioner Biagini, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
4 -
Nay: Commissioner Huang1 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes
Abstained: Commissioner Bhatnagar1 -
A motion was made by Commissioner Biagini, seconded by
Commissioner Crutchlow, to recommend that City Council include the language set forth in condition of approval G10 as a part of the development agreement: “The City encourages the Owner and any contractors or subcontractors working on the project to evaluate hiring local labor, hiring from or contributing to approved, accredited apprenticeship programs, increasing resources for labor compliance, and providing living wages during the development of this Project.”

Aye: Commissioner Bhatnagar, Commissioner Biagini, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
5 -
Excused: Commissioner Cherukuru1 -
Abstained: Commissioner Huang1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza, to recommend that the Council engage with the State of California about the cumulative impact of
state-mandated high density housing policies on the environment and City resources, given concerns over long-term sustainability as available land and resources continue to diminish.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
5 -
Nay: Commissioner Huang1 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes

3. 24-967 Public Hearing: Action on a Conditional Use Permit for a New Drive-through Restaurant (PLN22-00428) at 3575 Stevens Creek Boulevard (CEQA: Class 3 Categorical Exemption Section 15303).

Recommendation:

1. Determine that the project is categorically exempt from formal environmental review per Section 15303(c), New Construction or Conversion of Small Structures; and

2. Adopt a Resolution approving the Conditional Use Permit to allow a new drive-through restaurant at 3575 Stevens Creek Boulevard, subject to findings and conditions.

Meeting went into Recess at 8:59 p.m.

Meeting Reconvened at 9:10 p.m.

Senior Planner Steve Le provided the Staff Presentation.

Frank Coda, Greenbergfarrow provided the Applicant Presentation.

Public Speakers:

Tom Nelson - Colliers Parish
Traci Johnson
Royanna Gazlay
Chris Giangreco -
Public Speaker
Rob Mezzetti
Kara Mezzetti
John Faylor
A motion was made by Commissioner Biagini, seconded by
Commissioner Biagini to continue the meeting after 10 pm.

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11/06/2024Planning Commission Meeting Minutes

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -
A motion was made by Commissioner Biagini, seconded by
Commissioner Crutchlow to amend hours for the drive thru to 5:00 a.m. to 9:00 p.m., Monday-Saturday, and 6:00 a.m. to 9:00 p.m.

Sunday.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -
A motion was made by Commissioner Crutchlow, seconded by Commissioner Biagini to Approve Staff Recommendation 2, including the amended hours, an additional condition for a drive-through gate subject to City design approval; an additional condition setting trash collection for 7 a.m. – 5 p.m. Mon-Fri, 1-2 times per week; and a review 9 months after start of operations.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes

4. 24-968 Public Hearing. Action on a Variance Request (PLN24-00343) from the Sign Ordinance to Allow for a 48 Square Foot Internally Illuminated Freestanding Monument sign, a 16 Square Foot Halo-Illuminated Wall Sign, and a Seven & Half Square Foot Halo-Illuminated Real Estate Sign in a Residential Development at 3131 Homestead Road
Recommendation:

1. Determine the project is exempt from the California Environmental Quality Act (“CEQA”) per CEQA Guidelines section 15311 (Class 11 - “Accessory Structures”); and

2. Adopt a resolution approving a Variance from the Sign Ordinance to allow for a 48 square foot internally illuminated freestanding monument sign, a 16 square foot halo-illuminated wall sign, and a seven and a half square foot halo-illuminated real estate sign, subject to findings and conditions of approval for the property located at 3131 Homestead Road.

Meeting went into recess at 10:15 p.m.

Meeting reconvened at 10:20 p.m.

Chair Saleme recused himself from this item due to the proximity of his residence to the project address. Vice Chair Bouza acted as Chair for this item.

Assistant Planner Alex Tellez provided the Staff Presentation.

Applicant Michael Burch provided the Applicant Presentation.

Public Speakers:

Audrey Mitchell
Steve Quan
Sue Houchen
Jeff Z.

Audrey Ito
A motion was made by Commissioner Biagini, seconded by
Commissioner Huang to close public hearing.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, and Commissioner Crutchlow
5 -
Excused: Commissioner Cherukuru1 -
Recused: Chair Saleme1 -

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11/06/2024Planning Commission Meeting Minutes
A motion was made by Commissioner Crutchlow, seconded by Commissioner Bouza to deny approval of the variance due to the size of the signs exceeding City standards without sufficient justification and the proposed lighting being incompatible with the surrounding neighborhood.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Vice Chair Bouza, and Commissioner Crutchlow
4 -
Nay: Commissioner Huang1 -
Excused: Commissioner Cherukuru1 -
Recused: Chair Saleme1 -
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

1. Announcements/Other Items

2. Commissioner Travel and Training Reports, Requests to attend Trainings DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided budget updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:

The meeting adjourned at 11:05 p.m. The next regular scheduled meeting is December 11, 2024.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
6 -
Excused: Commissioner Cherukuru1 -

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11/06/2024Planning Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 12 ends

11/06/2024Planning Commission Meeting Minutes
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

Page 13 ends

City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
12/04/2024
The City of Santa Clara is conducting Planning Commission meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).

Page 1 ends

12/04/2024Planning Commission Meeting Minutes
Pledge of Allegiance and Statement of Values
Commissioner Cherukuru read the Statement of Values.

Commissioner Crutchlow notified staff that would be arriving late to the meeting. Commissioner Crutchlow arrived at 6:15 p.m.

Roll Call
Commissioner Yashraj Bhatnagar, Commissioner Nancy A. Biagini, Commissioner Priya Cherukuru, Commissioner Qian Huang, Vice Chair Mario Bouza, Chair Lance Saleme, and Commissioner Eric Crutchlow
Present 7 -

DECLARATION OF COMMISSION PROCEDURES
Commissioner Cherukuru read the Declaration of Commission Procedures.

CONTINUANCES/EXCEPTIONS
Planning Manager Lesley Xavier announced that staff had received one comment letter on this item, which was at the dais for Commissioners review, and that the letter would be attached to the staff report when the item comes forward to a future Planning Commission meeting.

1. 24-1203
CONTINUANCE of an action on a Variance (PLN24-00514) to Locate a Six-Foot Wrought Iron Fence Within the 10-Foot Street Side Setback and Within the 20-Foot Front Setback for a Single-Family Residence at 572 Woodhams Road
Recommendation:

Staff recommends that the Planning Commission open the public hearing on this item and then immediately continue the proposed project to the January 15, 2025 Planning Commission meeting.

Public Hearing was opened.

A motion was made by Commissioner Cherukuru, seconded by Commissioner Bhatnagar to approve this item.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, and Chair Saleme
6 -

Absent: Commissioner Crutchlow1 -

CONSENT CALENDAR

Page 2 ends

12/04/2024Planning Commission Meeting Minutes
There are no consent items.

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

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12/04/2024Planning Commission Meeting Minutes

2. 24-1194 Public Hearing: Action on Conditional Use Permit (PLN23-00148) for a New Unmanned AT&T Telecommunication Facility with the Installation of a 60-Foot-Tall Monotree or an Alternative Design with Three 42’-6” Monopoles Located in the Parking Lot at 3111 Benton Street Recommendation:

1. Determine that the project is categorically exempt from formal environmental review per Section 15303(d), New Construction of Utility Extensions, of the CEQA Guidelines; and

2. Adopt a Resolution to approve a Conditional Use Permit for a new unmanned AT&T wireless telecommunication facility with the installation of a 60-foot-tall monotree at 3111 Benton Street, subject to findings and conditions of approval.

Planning Manager Lesley Xavier provided the staff presentation and commented the Commission has heard this item 3 times previously and this hearing is to present the alternative three monopole design.

Steve Proo, representing AT&T provided the applicant presentation. During his presentation, Mr. Proo stated that the noise level at the nearest residences would be between 47 and 49 decibels, which is equivalent to a quiet conversation or a floor fan. He also stated that the proposed installation would comply with FCC Guidelines for radio frequency emissions. A third party engineering firm prepared a report demonstrating that emissions would be approximately 36% of the FCC limit.

Commissioners inquired upon:
-why the monotree would not be moved to the front of the property. Steve Proo replied that the property owner expressed they do not want the monotree at the front of the property.
- the height of the proposed monotrees and where else this design has been used.
- expressed concerns regarding the color of the poles (quite dark). - inquired if Central Park had been considered for the cell tower location.

Steve Proo stated that he received no response from Parks and Recreatoin on his inquiry after numerous attempts.

Commissioner Saleme stated that the Commission has no purview over health concerns of the monotree and that the public is welcome to speak on other input they have on this item.

Public Speakers:

Lee Benton
Nicholas Rossi
Ken Kratz
Alexandra - provided list of 12 alternate locations
Dino
Diane Harrison

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Vignesh
Steve Proo provided applicant rebuttal at 7:01 reviewing the process AT&T undergoes for proposing a cell tower location and that the process started n 2021 and that they have done their due diligence.

Commissioners expressed concerns that Parks and Recreation had not replied to the request. Commissioners inquired if AT&T would be willing to come back to another meeting if Parks and Recreation could provide a reply before the next meeting on the inquiry, Mr. Proo replied yes. Commissioner Bouza expressed concerns that Parks and Recreation may not be able to provide an easement for this project. Assistant City Attorney Alexander Abbe commented that for the City to provide a lease or easement of parkland would be a significant challenge, because the Charter would require voter approval.

Commissioner Huang volunteered to assist with contacting Parks and Recreation on this issue.

Assistant City Attorney Alexander Abbe asked Mr. Proo if he was in agreement to extend the existing shot clock tolling agreement between Cingular Wireless PCS and the City until February 15, 2025, and have this item continued to the January 2025 Planning Commission meeting, and the applicant agreed to the extension of the tolling agreement and the continuance.

Chair Saleme thanked the public for their input on this item.

A motion was made by Commissioner Crutchlow, seconded by Commissioner Cherukuru to continue this item to the January 15, 2025 Planning Commission Meeting.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
7 -
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

Meeting went into Recess at 7:40 p.m.

Meeting Reconvened at 7:45 p.m.

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1. Announcements/Other Items
A motion was made by Commissioner Cherukuru, seconded by Commissioner Huang to expend funds for 4 Commissioners to attend LCC Planning Commissioners Academy taking place in Santa Rosa March 5-7, 2025.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair
Saleme, and Commissioner Crutchlow
7 -

2. Commissioner Travel and Training Reports, Requests to attend Trainings Staff Aide II Elizabeth Elliott provided details on the upcoming League of California Cities Planning Commissioner Academy.

DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided budget updates.

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2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

Commissioner Cherukuru inquired as to what the process is for Mobile Food Trucks to operate in the City.

Planning Manager Lesley Xavier commented she will provide a presentation on this topic.

Commissioner Bhatnagar mentioned that Council approved an increase to utility rates and that at the meeting it was mentioned that 90% of power is utilized by businesses.

Chair Saleme commented that Council did mention at the most recent Council Meeting that Councilmembers mentioned they did not understand why Planning Commissioners had voted against an upcoming data center item recently approved by Council and that he would like better communication with Council on this item and Commissioners commented some of the Planning Commissioner comments on data centers were taken out of context at the Council meeting..

Planning Manager Lesley Xavier reminded Commissioners to send their questions and comments to her in advance of a Data Center Study Session.

Commissioner Cruthclow requested a Study Session on cellular towers and a possible master plan for these projects.

3. City Council Actions
Planning Manager Lesley Xavier provided updates.

ADJOURNMENT:

The meeting adjourned at 8:02 p.m. The next regular scheduled meeting is January 15, 2025 at 6 p.m.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Chair Saleme, and Commissioner Crutchlow
7 -

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

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Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1081 Agenda Date: 1/28/2025

REPORT TO COUNCIL

SUBJECT
Approval of the Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Section 904 of the City Charter states that the Director of Finance is required to “have custody of all investments and invested funds of the City government, or in possession of such government in a fiduciary capacity, and have the safe-keeping of all bonds and notes of the City and the receipt and delivery of City bonds and notes for transfer, registration or exchange.” In accordance with Government Code §53646, the City Council adopted an investment policy (“Investment Policy”), and the Director of Finance brings that policy to City Council on an annual basis, particularly highlighting any changes to the policy for consideration and approval by the City Council. In addition, the Investment Policy itself (Section R) requires annual approval by the City Council.

Council Policy 017 (Investment Policy: Annual Statement) provides the framework and guidance for managing investment portfolio of the City of Santa Clara, its agencies and corporations (collectively referred to as “City”). The Investment Policy expands on this Council Policy by providing further guidance and processes.

The Investment Policy is a written document that governs the selection of investments and provides staff with guidance for consistent, informed investment decision making, which applies to all investable assets of the City of Santa Clara, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority, except if otherwise specified. As required by Government Code §53600.5, the Investment Policy also makes clear its investment objectives, which are, in order of priority, 1) safety of principal, 2) liquidity, and 3) return on investment. The Investment Policy is reviewed and updated annually in order to promote prudent investment decisions and to remain compliant with State and Federal laws.

DISCUSSION
The City’s Investment Policy is regularly reviewed to determine if periodic updates are necessary and prudent. As part of this review, staff recommends the following key updates to the 2025 Investment Policy:

1. Increase Maximum per Issuer allowable portfolio percentage holdings in Mortgage-Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) issued or guaranteed by the U.S. government or any agency or instrumentality thereof from 5% to 10% of portfolio dollars.

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The increase provides opportunities to further diversify the portfolio when this class of security presents relative value.

Section H. Authorized and Suitable Investments (page 4)

2. Add new Section I - Investment Pools. This new Section details an extensive due diligence review process prior to investing in Investment Pools. This conforms to best practices in accordance with California Municipal Treasurers Investment (CMTA) guidelines.

Section I. Investment Pools (page 8)

3. Retitle section previously named “Security Downgrades” to “Review of Investment Portfolio and Security Downgrades” which formalizes the practice of reviewing the portfolio quarterly.

This also conforms to CMTA guidelines.

Section J. Review of Investment Portfolio and Security Downgrades (page 8) The approved Investment Policy will be included in the City of Santa Clara Council Policy Manual as Council Policy 017 (Attachment 1) and published on the City’s website.

The Investment Policy (Attachment 2 - redline and Attachment 3) as submitted is in compliance with the City Charter and applicable state law.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(5) of Title 14 of the California Code of Regulations in that it is an administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no cost to the City other than administrative staff time and expense.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

RECOMMENDATION
Approve in the form presented the updated Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations.

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25-1081 Agenda Date: 1/28/2025
Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Council Policy 017 Investment Policy: Annual Statement

2. Investment Policy 2025 (redline)

3. Investment Policy 2025
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City of Santa Clara
Council Policy Manual
INVESTMENT POLICY: ANNUAL STATEMENT
Rev. April 2019 P&P 017 Page 1 of 2
PURPOSE To provide the framework and guidance for managing the City’s investment portfolio. It is the policy of the City of Santa Clara (City) to invest public funds, including bond proceeds, reserves and other special City funds, in a manner that maximizes safety and liquidity while earning a market rate of return commensurate with the investment risk; meets the daily cash flow demands of the City; and conforms to all state and local statutes governing the investment of public funds.

POLICY The investment policy of the City (the “Investment Policy”) is intended to provide for the prudent and efficient investment of the City's temporarily idle cash while safely maximizing returns within carefully defined investment parameters. The City shall invest public funds, including bond proceeds, reserves and other special City funds, in a manner consistent with this Investment Policy while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.

Authority, Scope and Prudence
x Authority - The City Charter, Article IX, Section 904 gives the Director of Finance (the “Director”) the authority and responsibility to deposit and invest all City funds.
x Scope - The Investment Policy applies to all deposits, investments and other assets of the City, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority. x Prudence - Employees delegated responsibility for the investment of public monies by the Director (“Investment Personnel”), as trustees of public monies, shall adhere to the “prudent investor” standard when managing the City’s funds in light of the purposes, terms, and other circumstances of the City. Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

PROCEDURE Investment Objectives and Criteria
The primary objectives, in priority order, of the City’s investment activities shall be safety, liquidity, and yield.

Internal Controls
The City’s Finance Department shall establish internal controls that are designed to prevent losses due to fraud, ne gligence, third-part y misrepresentation, and City of
Santa Clara
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Council Policy Manual
INVESTMENT POLICY: ANNUAL STATEMENT
Rev. April 2019 P&P 017 Page 2 of 2
other foreseeable circumstances that may arise in the operations of the investment function. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

Reporting
The Director of Finance shall provide periodic investment reports to the City Council. The reports shall contain, but not be limited to, the following:
x A listing of individual securities held at the end of the reporting period by authorized investment category.
x The rate of return on the unrestricted investment portfolio compared to selected benchmark.
x Final maturity of all investments listed.
x Weighted average maturity of the unrestricted investment portfolio. x Coupon, discount or earnings rate.
x Par value, amortized book value and market value.
x Percentage of the portfolio represented by each investment category.

Investment Policy Adoption
The Investment Policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

Attachments:

1. Investment Policy
City of
Santa Clara
The Center of What's Possible

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
1 CITY OF SANTA CLARA

INVESTMENT POLICY

A. Introduction

The investment policy of the City of Santa Clara (the “Investment Policy”) is intended to provide for the prudent and efficient investment of the City of Santa Clara's temporarily idle cash while safely maximizing returns within carefully defined investmen t parameters. The City of Santa Clara (the “City”) shall invest public funds, including bond proceeds, reserves and other special City funds, in a manner consistent with this Investment Policy while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.

It is the City's full intent, at the time of purchase, to hold all investments until maturity . Through the maintenance of sufficient diversification of investments of varying maturities, the forced liquidation of investments at a loss shall be avoided, if at all possible. However, securities may be sold prior to maturity to adjust the portfolio duration or improve the risk structure, liquidity, or yield of the portfolio.

For a list of terms and definitions commonly used in cash management, see “Appendix A - Glossary of Cash Management Terms”.

B. Authority, Scope and Prudence

• Authority - California Government Code Section 53607 gives the legislative body of a California local agency the authority to delegate the responsibility to invest or reinvest the funds of the local agency to a designated official. The City of Santa Clara Charter, Article IX, Section 904 gives the Director of Finance (the “Director”) the authority and responsibility to deposit and invest all City funds. It authorizes the Director to invest the City’s idle cash in allowable investment vehicles with a maximum remaining maturity of five years at the time of purchase. The City Council may grant express authority either specifically or as part of an approved investment program to invest in securities with remaining maturities that exceed the five-year restriction. Authority must be given to the Director at least three months prior to the investment. California Government Code Section 53601 also allows the City to invest in the same investment securities as authorized by the City Council.

• Scope - The Investment Policy applies to all deposits, investments and other assets of the City, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority, except otherwise specified.

These funds are reported in the City’s Annual Comprehensive Financial Report and include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Trust and Agency Funds, and Enterprise Funds. Deposit of funds is in accordance with the provision of the State Constitution and the laws of the State of California (Government Code Sections 53601 and 53635) governing the handling, depositing and securing of public funds. Investment of City issued debt proceeds and debt reserve funds are separately governed by individual bond indentures adopted by the City Council.

Investment of the Forrest and Evalyne Bentzien Trust Fund is governed by the Agreement By and Between the City of Santa Clara, California and the Mission City Community Fund Regarding the Investment, Disbursement and Distribution of Funds in the Forrest and Evalyne Bentzien Non- Expendable Trust Fund approved by City Council and dated July 25, 2000 (the “Bentzien Trust Fund City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
2 Agreement”), and is not subject to the provisions of this Investment Policy. The Bentzien Trust Fund Agreement defines the rights and responsibilities of the City in its capacity as Trustee and the Mission City Community Fund as the beneficiary of the Trust, to assure compliance with the California Probate Code and the Evalyne Bentzien Will.

• Prudence - Employees delegated responsibility for the investment of public monies by the Director (“Investment Personnel”), as trustees of public monies, shall adhere to the “prudent investor” standard when managing the City’s funds in light of the purposes, terms, and other circumstances of the City. This standard requires the exercise of reasonable care, skill, and caution, and is to be applied to investments in the context of the total portfolio and as part of an overall investment strategy, which should incorporate risk and return objectives reasonably suitable to the City. Duties must be performed with the care, prudence and diligence that a person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

Investment Personnel acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

C. Investment Objectives and Criteria

The primary objectives, in priority order, of the City’s investment activities shall be:

• Safety - Safety of principal is the foremost objective of the investment program. Investment of City funds shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The City shall diversify its investments by investing funds among a variety of financial institutions and securities offering independent returns, all in accordance with this Investment Policy. • Liquidity - The investment portfolio will remain sufficiently liquid to enable the City to meet all cash needs, which may be reasonably anticipated, for the operation of the City. • Yield - The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow characteristics of the portfolio.

D. Delegation of Authority

Authority to manage the City’s banking depository and investment program is derived from the City Charter.

Management responsibility for the banking depository and investment program is hereby delegated to the Director of Finance who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities and procedures of Investment Personnel.

The City may engage the services of an external investment manager to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives (“External Investment Manager”). The External Investment Manager may be granted discretion to purchase and sell investment securities in accordance with the State Constitution, the laws of the State of California and this Investment Policy. Any External City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
3 Investment Manager must be registered under the Investment Advisers Act of 1940 and shall act as a fiduciary to the City.

E. Ethics and Conflicts of Interest

Officers and Investment Personnel involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program-or impair their ability to make impartial investment decisions. Officers and Investment Personnel shall disclose in their annual conflict of interest statement all material financial interests in financial institutions that conduct business within the City, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City.

F. Authorized Financial Institutions

The Director of Finance, or his/her designee, shall maintain a list of financial institutions and broker/dealers authorized to provide investment services to the City (“Authorized Financial Institutions”). Authorized Financial Institutions must be authorized to provide investment services in the State of California and may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by State laws.

All financial institutions and broker/dealers who desire to become an Authorized Financial Institution must provide audited financial statements, proof of required licenses or registration, and written confirmation that they have read and shall abide by the City’s Investment Policy.

Authorized Financial Institutions shall be expected to actively participate in the bid/offer process for securities in which they are market makers. In addition, it will be expected that the Authorized Financial Institutions will be able to fill the entire order being solicited and that there shall be no delay in completing the transaction on the contractual settlement date.

The Director of Finance, or his/her designee, periodically reviews the financial conditions and registrations of financial institutions and broker/dealers that deal with the City. The City is under no obligation to transact business with any financial institution and may at any time remove a financial institution from the list of Authorized Financial Institutions at the City’s discretion.

If the City has contracted with an External Investment Manager, the External Investment Manager may use their own list of approved issuers, brokers/dealers and financial institutions (“Investment Manager Authorized Institutions”) to conduct transactions on the City’s behalf. All due diligence regarding Investment Manager Authorized Institutions shall be the responsibility of the External Investment Manager, if applicable.

G. Competitive Bidding Process

When practicable, Investment Personnel of the City and any External Investment Manager shall enter into transactions for the purchase or sale of securities on a competitive bid basis, seeking offers or bids from at least three authorized broker/dealers or Investment Manager Authorized Institutions, respectively. From time to time the City may enter into transactions involving securities for which there is not an active secondary market or where other Authorized Financial Institutions do not have the security available for sale and therefore, competitive bidding is not available. If competitive bidding on a security is not practicable or possible, Investment Personnel or any External Investment Manager will seek to verify pricing by other reasonable means.

The bidding process shall be fully documented for all transactions and complete records shall be available for audit and reporting purposes.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
4 In all cases, placement shall be made consistent with the safety, liquidity and yield objectives of this Investment Policy.

H. Authorized and Suitable Investments

Special care must be taken to ensure that the list of instruments includes only those allowed by law and those that local investment managers are trained and competent to handle. The City is empowered by the State of California Government Code and the City Charter to invest in the following types of securities. Additionally, bond proceeds are invested in accordance with the requirements outlined in the specific bond indenture of trust. All percentage limitations and credit criteria apply at time of purchase.

 U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars
Maximum Maturity = 7 year final maturity

 U.S. Government Agency Securities (exclusive of Agency MBS or CMO Securities, see below category) such as the Federal Home Loan Bank (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal Farm Credit Bank (FFCB), local agencies, and other U. S. government-sponsored enterprises. These investments must be rated in the top three rating categories by two of the three largest nationally recognized statistical rating organizations (NRSROs).

Maximum Holdings = 80% of portfolio dollars
Maximum per Issuer = 40% of portfolio dollars
Maximum Callable = 30% of portfolio dollars
Maximum Maturity = 7 year final maturity

 Mortgage-Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) issued or guaranteed by the United States of America or any agency or instrumentality (including government sponsored enterprises) of the United States of America. Defined as a mortgage passthrough security, collateralized mortgage obligation, or mortgage-backed bond) . Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 15% of portfolio dollars
Maximum per Issuer = 510% of portfolio dollars
Maximum Weighted Average Life with Current Public Securities Association (PSA) Prepayment Assumptions = 12 years at time of purchase for MBS and 6 years at time of purchase for CMO Maximum Final Maturity for MBS’s and CMO’s = 30 years with balloon payments considered final

At the time of purchase, a CMO must pass the “high-risk” test, using current prepayment assumptions, mandated by the Federal Financial Institution Examination Council (the “FFIEC”) for U.S. Depository Institution investment holdings. Prohibited CMO securities are Interest Only (IO), Principal Only (PO), Residuals and Inverse Floaters. CMO issues must be a Sequential Pay (SEQ), a Planned Amortization Class (PAC), a Very Accurately Defined Maturity (VADM) class or a pass-through CMO.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
5  Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or by a state- licensed branch of a foreign bank. CDs eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and no lower than A by any NRSRO or if the CD has a maturity less than 1 year then shall be rated A-1 or better by at least one NRSRO and rated no lower than A-1 by any NRSRO.

Maximum Holdings = 30% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Bankers Acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 180 days

 Commercial Paper of "prime” quality of the highest ranking or of the highest letter and numerical rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the conditions in either paragraph (1) or (2) below:

1. The entity meets the following criteria:
a. Is organized and operating in the United States as a general corporation. b. Has total assets in excess of five hundred million dollars ($500,000,000). c. Has debt other than commercial paper, if any, that is rated in a rating category of A or its equivalent or higher by an NRSRO.

2. The entity meets the following criteria:
a. Is organized within the United States as a special purpose corporation trust, or limited liability company.
b. Has program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond.
c. Has commercial paper that is rated A-1 or higher, or the equivalent, by an NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars and no more than 10% of the outstanding commercial paper of any single issuer
Maximum Maturity = 270 days

 Local Agency Investment Fund of the State of California. Purchases may be made up to the maximum amount allowed by the State of California. Securities owned in the Local Agency Investment Fund of the State of California will not count towards maximum percentages of other categories.

 Repurchase Agreements subject to requirements of the California Government Code Section 53601(j). A Master Repurchase Agreement must be signed with the counterparty. The market value of securities that underlay a repurchase agreement shall be maintained at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted on a daily basis.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
6 Maximum Holdings = 50% of portfolio dollars
Maximum per Issuer = 20% of portfolio dollars
Maximum Maturity = 60 days

 Reverse Repurchase Agreements. Reverse repurchase agreements with the prior approval of the City Council and subject to requirements of the California Government Code Sections 53601(j).

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 92 days

 Municipal Obligations, including: (1) bonds, notes, warrants and other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency, (2) registered state warrants or treasury notes or bonds of the state of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state, and (3) registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. These investments shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 7 year final maturity

 Medium Term Corporate Notes
defined as all corporate and depository institution debt securities issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A- by any NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Supranational Obligations defined as United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Asset-Backed Securities defined as an equipment lease- backed certificate, consumer receivable passthrough certificate, or consumer receivable- backed bond. Securities eligible for investment under City of
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CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
7 this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = Maximum remaining maturity of 5 years or less

 Non-negotiable Certificates of Deposit of a public bank, as defined in State of California Government Code Section 57600 and pursuant to collateralization requirements of this Investment Policy.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Mutual Funds and Money Market Funds consisting of investment vehicles permitted under Sections 53601 and 53635 of the California Government Code. To be eligible for City investments, mutual funds shall have the following:

1. The highest rating provided by not less than two of the three largest NRSROs.

2. An investment advisor registered with the Securities and Exchange Commission for not less than five years having investment experience in the underlying securities and with assets under management in excess of $500 million.

3. The purchase price of the shares shall not include any commission fees.

Money Market Funds must meet either 1 or 2 above and 3. A thorough analysis of the pool/fund is required prior to investing, and on a continual basis. Analysis shall include creditworthiness, size, safety, ease of investment liquidation, frequency of earnings distributions, frequency of account statements, and investment portfolio strategy. Securities owned in mutual funds and investment pools will not count towards maximum percentages of other categories.

Maximum Holdings = 20% of portfolio dollars
Maximum per Fund = 10% of portfolio dollars

 Joint Powers Authority Investment Pools organized pursuant to Section 6509.7 that invests in the securities and obligations under Sections 53601 of the California Government Code. To be eligible for City investments, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:

1. The adviser is registered or exempt from registration with the Securities and Exchange Commission.

2. The adviser has not less than five years of experience investing in the securities and obligations authorized in under Section 53601.

3. The adviser has assets under management in excess of $500 million.

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars
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Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
8 I. Investment Pools

The City will complete due diligence for any pooled investments the City invests in. The Director of Finance or his/her designee will collect and evaluate the following information for each fund prior to investment:

• Permitted investments and objectives
• Description of interest calculation
• Method/frequency of interest distribution
• Treatment of gains/losses
• Method/frequency of audits
• Description of eligible investors
• Limits/minimum account sizes, types of assets, transaction sizes, and number of transactions • Limits on withdrawals
• Frequency of statements and reporting of underlying investments • Reserves or retained earnings
• Fee schedules

J. Review of Investment Portfolio and Security Downgrades

The portfolio shall be reviewed quarterly to determine that all securities held by the City are in compliance with this Policy.

If securities owned by the City are downgraded to a level below the quality required for purchase under this Investment Policy, the Director of Finance, or his/her designee, shall review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. Such determination shall be documented and approved by the Director of Finance.

K. Sustainable Investing

The City desires to invest in entities that support community well -being through environmentally and socially sound practices and fair labor practices and equality of rights regardless of sex, race, age, disability, or sexual orientation. To meet these environmental and social investment goals the City or External Investment Manager shall apply the following criteria to investment selection:

The City’s portfolio shall not include investment in companies in the industries or subindustries listed below.

Where industry/subindustry classifications are not applicable, the City shall avoid investing in companies whose primary business involves one or more of the business activities detailed below. The City's External Investment Manager shall provide the City information on their screening process. • Fossil Fuel Extraction, Refining, and Distribution
• Tobacco Manufacturing and Production
• Firearms Manufacturing

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
9 L. Collateralization

Collateralization with marketable securities will be required on non -negotiable certificates of deposit and repurchase (and reverse repurchase) agreements in accordance with California Government Code Section 53601 and 53630 et seq. In order to anticipate market changes and provide a level of security for all funds, the collateralization level shall be at least 102% of market value of principal and accrued interest for repurchase (and reverse repurchase) agreements and at least 110% of market value for non- negotiable certificates of deposit.

The City reserves the right to require additional collateral if the City believes such additional amount is warranted.

The City may waive the collateralization requirements for any portion of the deposit that is covered by Federal Deposit Insurance.

Collateral shall always be held by an independent third party with whom the City or the counterparty has a current custodial agreement. Clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The counterparty shall have the right to substitute substantially the same securities as originally deposited as collateral.

M. Safekeeping and Custody

All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities shall be held by a third party custodian designated by the Director of Finance, or his/her designee, and evidenced by safekeeping receipts.

N. Diversification

The City will diversify its investments by security type and institution. Maximum percentage holdings for each security type and institution shall conform to this Investment Policy and the maximum allowed under the California Government Code Section 53601.

The minimum percentage of securities portfolio holdings for U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government; U.S. Government Agency Securities (not including MBS and CMO), and Municipal Obligations shall be 30%, combined.

All percentage restrictions on authorized investments are based on the cost value of the portfolio as of the trade date of the investment. In the event that portfolio percentage restrictions are violated due to a reduction in cost value of the portfolio, the City may, but will not be required to, liquidate securities to meet the maximum holdings requirements.

O. Maximum Term of Investment

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements.

Effective 2022, the City is authorized, per California Government Code Section 53601, to purchase securities maturing more than five years from the date of purchase for the following investment types: (a) U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S.

Government, (b) U.S. Government Agency Securities (including MBS and CMO), and (c) Municipal Obligations.

For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased shall not have a forward settlement date exceeding 45 days from the time of investment.

No greater than 30% of the portfolio’s cost value may include securities with a final maturity greater than five (5) years at any time.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
10 P. Internal Controls

The City’s Finance Department shall establish internal controls that are designed to prevent losses due to fraud, negligence, third-party misrepresentation, and other foreseeable circumstances that may arise in the operations of the investment function. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

The internal controls shall address the following points:

 Collusion - Collusion is a situation where two or more employees are working together to defraud their employer.
 Separation of duties - By separating the persons who perform and authorize the transactions from the people who record or otherwise account for the transactions, a separation of duties is achieved.  Safekeeping - Securities purchased from any broker or dealer shall be placed with the City’s depository bank in its trust department for safekeeping. Securities shall be held in a manner that establishes the City’s right of ownership. Evidence of ownership shall be demonstrated by a monthly safekeeping statement which shall be reconciled on a timely basis to internal holding reports.  Clear Delegation of Authority - Subordinate staff members must have a clear understanding of their authority and responsibility to avoid improper actions.  Written Confirmation - Due to the potential for error arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by appropriate Investment Personnel.
 Delivery - Where applicable, investment transactions of the City shall be conducted using standard delivery-vs-payment procedures.
 Daily Procedures - Detailed written procedures shall be created and regularly maintained so that critical investment functions may be performed in the absence of the person normally responsible for performing such work. The procedures should include reference to custody and safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in a depository or investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Director of Finance.  Annual Audit - On an annual basis, the City’s financial statements and business practices are audited by an external auditor. Included in the annual audit shall be testing of the City’s compliance with the Investment Policy.

Q. Performance Standard

As preservation of capital is the City’s top priority, the City’s investment strategy shall assume that an investment is being held to maturity or other redemption date as set forth in the security’s official offering documentation (i.e., callable securities). Trading in response to economic conditions and market valuations will be permitted in City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
11 response to changing market conditions; to improve the quality, yield, or target duration in the portfolio; address a liquidity need of the portfolio; or to remove a security with a declining credit or financial outlook.

The City also recognizes the importance of obtaining an adequate rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow requirements. The performance of the long-term securities portfolio managed by External Investment Manager shall be compared to a benchmark established by the Director of Finance. The benchmark shall reflect the objectives, strategy, and goals of the City’s investment program.

 The benchmark is the ICE BaML 1-5 Year US Treasury Index.

In accordance with generally accepted accounting principles, the City or the External Investment Manager, if any, shall mark-to-market investments on a monthly basis using an independent pricing source. Market values will be looked upon as indications of market movements and volatility in making investment decisions rather than an indication of performance.

R. Reporting

The Director of Finance shall provide periodic monthly investment reports to the City Council. The reports shall contain, but not be limited to, the following:
• A listing of individual securities held at the end of the reporting period by authorized investment category.
• A listing of transactions pursuant to California Government Code 53607. • The performance of the portfolio compared to the established benchmark. • Final maturity of all investments listed.
• Weighted average maturity of the unrestricted investment portfolio. • Coupon, discount or earnings rate.
• Par value, cost value and market value.
• Percentage of the portfolio represented by each investment category.

S. Investment Policy Adoption

The Investment Policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

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APPENDIX A

GLOSSARY OF CASH MANAGEMENT TERMS

AGENCIES: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA).

ASK: The price at which securities are offered.

BANKERS’ ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BASIS POINT: A unit of measurement used in the valuation of fixed -income securities equal to 1/100 of 1 percent of yield (e.g., 1/4 of 1 percent is equal to 25 basis points).

BID: The price offered by a buyer of securities. (When you are selling securities you ask for a bid.) See Offer.

COST VALUE: The value at which a security is carried on the financial records of an investor. The cost value may differ significantly from the security's current value in the market.

BROKER: A broker brings buyers and sellers together for a commission.

CALLABLE BOND: A bond issue in which all or part of its outstanding principal amount may be redeemed prior to maturity by the issuer under specified conditions.

CALL PRICE: The price at which an issuer may redeem a bond prior to maturity.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large - denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short-term obligations with maturity ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest-bearing.

COUPON: Interest rate on a debt security the issuer promises to pay to the holder until maturity, expressed as an annual percentage of face value.

DEBENTURE: A bond secured only by the general credit of the issuer.

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DELIVERY VERSUS PAYMENT (DVP): There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT RATE: Interest rate that the Federal Reserve charges member banks for loans, using government securities or eligible paper as collateral.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills.

DISCOUNT YIELD: Yield on a security sold at a discount.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL DEPOSIT INSURANCE CORPORATON (FDIC): A federal agency that insures bank deposits.

FEDERAL FUNDS (FED FUNDS): Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend Fed Funds to each other overnight or on a longer term basis. Depository institutions may also transfer funds among each other on a same-day basis through the Federal Reserve banking system. Fed Funds are considered to be immediately available funds.

FEDERAL FUNDS RATE: The rate of interest at which Federal Funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

FEDERAL FARM CREDIT BANK (FFCB): The Federal Farm Credit Banks Funding Corporation is an integral part of the Farm Credit System, a leading provider of loans, leases and services to U.S. agriculture and rural America. FFCB is a government-sponsored enterprise that consolidates the financing activities of the Federal Land Banks, the Federal Intermediate Credit Banks, and the Banks for Cooperatives.

FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC) : A publicly chartered agency that buys qualifying residential mortgages from lenders, packages them into new securities backed by those pooled mortgages, provides certain guarantees, and then resells the securities on the open market. FHLMC’s stock is owned by savings institutions across the U.S. and is held in trust by the FHLB System.

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FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holders are protected by the full faith and credit of the U.S. Government.

Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

GUARANTEED INVESTMENT CONTRACT (GIC): A contract between an insurance company and a corporate profit-sharing or pension plan that guarantees a specific rate of return on the invested capital over the life of the contract.

IDLE FUNDS: Money in the treasury not required for the immediate needs of the local agency.

INVESTMENT-GRADE OBLIGATIONS: An investment instrument suitable for purchase by institutional investors under the prudent investor rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase---reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement often specifies, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

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MONEY MARKET: The market in which short -term debt instruments (bills, commercial paper, banker’s acceptances, etc.) are issued and traded.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission permits other financial firms to use for certain regulatory purposes.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Ask and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PREMIUM: The amount by which the price paid for a security exceeds the security's par value.

PORTFOLIO: A combined holding of a variety of investments. The purpose of a portfolio is to reduce risk by diversification.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include the Securities and Exchange Commission (SEC)-registered securities broker- dealers, banks, and a few unregulated firms.

PRIMARY MARKET: A market for new issues of securities. A market is primary if the proceeds of sales go to the issuer of the securities sold.

PRIME RATE: A preferred interest rate charged by commercial banks to their most creditworthy customers.

Many interest rates are keyed to this rate.

PRINCIPAL: The face value or par value of a debt instrument.

PRUDENT INVESTOR RULE: A guideline that states that a fiduciary must consider the needs of the beneficiaries, the provision of regular income, minimize risk and preserve assets. The Prudent Investor Rule applies to the investment decision-making process and no single investment decision should be judged in isolation, but rather as part of the entire portfolio. The Prudent Investor Rule mandates fiduciaries apply the principle of diversification when constructing portfolios.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.

REPURCHASE AGREEMENT (RP or REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement ar e structured to compensate him/her for this.

Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank services.

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SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vault for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, etc.) and Corporations that have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative- based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year.

TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.

Government and having initial maturity more than ten years.

TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturity from two to ten years.

WEIGHTED AVERAGE MATURITY (WAM): The average maturity of all the securities that comprise a portfolio.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in the purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

YIELD-TO-CALL (YTC): The rate of return an investor earns from a security assuming the security is redeemed (called) prior to its stated final maturity date.

YIELD-TO-MATURITY (YTM): The rate of return an investor earns on a security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return.

City of
Santa Clara

City of Santa Clara

2025
Investment Policy
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Cityof
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
1 CITY OF SANTA CLARA

INVESTMENT POLICY

A. Introduction

For a list of terms and definitions commonly used in cash management, see “Appendix A - Glossary of Cash Management Terms”.

B. Authority, Scope and Prudence

Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

C. Investment Objectives and Criteria

The primary objectives, in priority order, of the City’s investment activities shall be:

D. Delegation of Authority

Authority to manage the City’s banking depository and investment program is derived from the City Charter.

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
3 Investment Manager must be registered under the Investment Advisers Act of 1940 and shall act as a fiduciary to the City.

E. Ethics and Conflicts of Interest

F. Authorized Financial Institutions

G. Competitive Bidding Process

When practicable, Investment Personnel of the City and any External Investment Manager shall enter into transactions for the purchase or sale of securities on a competitive bid basis, seeking offers or bids from at least three authorized broker/dealers or Investment Manager Authorized Institutions, respectively. From time to time the City may enter into transactions involving securities for which there is not an active secondary market or where other Authorized Financial Institutions do not have the security available for sale and the refore, competitive bidding is not available. If competitive bidding on a security is not practicable or possible, Investment Personnel or any External Investment Manager will seek to verify pricing by other reasonable means.

The bidding process shall be fully documented for all transactions and complete records shall be available for audit and reporting purposes.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
4 In all cases, placement shall be made consistent with the safety, liquidity and yield objectives of this Investment Policy.

H. Authorized and Suitable Investments

 U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars
Maximum Maturity = 7 year final maturity

Maximum Holdings = 80% of portfolio dollars
Maximum per Issuer = 40% of portfolio dollars
Maximum Callable = 30% of portfolio dollars
Maximum Maturity = 7 year final maturity

Maximum Holdings = 15% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Weighted Average Life with Current Public Securities Association (PSA) Prepayment Assumptions = 12 years at time of purchase for MBS and 6 years at time of purchase for CMO Maximum Final Maturity for MBS’s and CMO’s = 30 years with balloon payments considered final

City of
Santa Clara

Maximum Holdings = 30% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Bankers Acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 180 days

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars and no more than 10% of the outstanding commercial paper of any single issuer
Maximum Maturity = 270 days

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Santa Clara

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6 Maximum Holdings = 50% of portfolio dollars
Maximum per Issuer = 20% of portfolio dollars
Maximum Maturity = 60 days

 Reverse Repurchase Agreements. Reverse repurchase agreements with the prior approval of the City Council and subject to requirements of the California Government Code Sections 53601(j).

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 92 days

 Municipal Obligations, including: (1) bonds, notes, warrants and other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency, (2) registered state warrants or treasury notes or bonds of the state of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state, and (3) registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. These investments shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 7 year final maturity

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 5 year final maturity

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Santa Clara

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7  Asset-Backed Securities defined as an equipment lease- backed certificate, consumer receivable passthrough certificate, or consumer receivable- backed bond. Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = Maximum remaining maturity of 5 years or less

 Non-negotiable Certificates of Deposit of a public bank, as defined in State of California Government Code Section 57600 and pursuant to collateralization requirements of this Investment Policy.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

1. The highest rating provided by not less than two of the three largest NRSROs.

3. The purchase price of the shares shall not include any commission fees.

Money Market Funds must meet either 1 or 2 above and 3. A thorough analysis of the pool/fund is required prior to investing, and on a continual basis. Analysis shall include creditworthiness, size, safety, ease of investment liquidation, frequency of earnings distributions, frequency of account statements, and investment portfolio s trategy. Securities owned in mutual funds and investment pools will not count towards maximum percentages of other categories.

Maximum Holdings = 20% of portfolio dollars
Maximum per Fund = 10% of portfolio dollars

1. The adviser is registered or exempt from registration with the Securities and Exchange Commission.

2. The adviser has not less than five years of experience investing in the securities and obligations authorized in under Section 53601.

3. The adviser has assets under management in excess of $500 million.

Maximum Holdings = 100% of portfolio dollars
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CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
8 Maximum per Issuer = 100% of portfolio dollars

I. Investment Pools

J. Review of Investment Portfolio and Security Downgrades

The portfolio shall be reviewed quarterly to determine that all securities held by the City are in compliance with this Policy.

K. Sustainable Investing

The City’s portfolio shall not include investment in companies in the industries or subindustries listed below.

City of
Santa Clara

CITY OF SANTA CLARA | 2025 INVESTMENT POLICY
9 L. Collateralization

Collateralization with marketable securities will be required on non-negotiable certificates of deposit and repurchase (and reverse repurchase) agreements in accordance with California Government Code Section 53601 and 53630 et seq. In order to anticipate market changes and provide a level of security for all funds, the collateralization level shall be at least 102% of market value of principal and accrued interest for repurchase (and reverse repurchase) agreements and at least 110% of market value for non- negotiable certificates of deposit.

The City reserves the right to require additional collateral if the City believes such additional amount is warranted.

The City may waive the collateralization requirements for any portion of the deposit that is covered by Federal Deposit Insurance.

M. Safekeeping and Custody

N. Diversification

O. Maximum Term of Investment

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements.

Government, (b) U.S. Government Agency Securities (including MBS and CMO), and (c) Municipal Obligations.

No greater than 30% of the portfolio’s cost value may include securities with a final maturity greater than five (5) years at any time.

City of
Santa Clara

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10 P. Internal Controls

The internal controls shall address the following points:

Q. Performance Standard

 The benchmark is the ICE BaML 1-5 Year US Treasury Index.

R. Reporting

The Director of Finance shall provide monthly investment reports to the City Council. The reports shall contain, but not be limited to, the following:
• A listing of individual securities held at the end of the reporting period by authorized investment category.
• A listing of transactions pursuant to California Government Code 53607. • The performance of the portfolio compared to the established benchmark. • Final maturity of all investments listed.
• Weighted average maturity of the unrestricted investment portfolio. • Coupon, discount or earnings rate.
• Par value, cost value and market value.
• Percentage of the portfolio represented by each investment category.